USER GUIDE Version 3.4 - Secure-It

USER GUIDE
Version 3.4
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CONTENTS
1 Getting Started ........................................................................................3
1.1
Unpacking..........................................................................................3
1.2
Overview............................................................................................3
2 Description ..............................................................................................4
3
Installation ...............................................................................................5
3.1
User level installation .........................................................................5
3.2
Administrator level installation ...........................................................5
3.3
System requirements .........................................................................6
3.4
Connecting the system ......................................................................6
4 Installing The Application Software ......................................................7
4.1
License agreement ............................................................................8
4.2
STEP 1: Installation options...............................................................9
4.3
STEP 2: Administrator setup............................................................10
4.4
STEP 3: User setup .........................................................................12
4.5
STEP 4: Hardware configuration......................................................13
4.6
STEP 5: Primary user configuration.................................................15
4.7
STEP 6: System settings .................................................................16
4.8
Finally: Confirm options ...................................................................18
5 Using The Wavetrend System..............................................................20
5.1
Starting the Wavetrend system ........................................................20
5.2
Wavetrend in operation....................................................................20
5.3
Viewing system status .....................................................................21
5.4
Configuring the Wavetrend system ..................................................22
5.4.1
Environment Settings................................................................23
5.4.2
Configuring Passwords .............................................................26
5.4.3
System Configuration ...............................................................27
5.4.4
Modifying the Access Level ......................................................28
5.4.5
Tag Configuration .....................................................................29
5.4.6
Setting the Additional Logo .......................................................31
5.4.7
Logging System and Log File Configuration .............................32
5.4.8
Additional System Settings .......................................................33
5.5
Viewing log files ...............................................................................35
5.5.1
Printing Logs.............................................................................36
5.5.2
Exporting Logs..........................................................................37
5.5.3
Erasing Logs.............................................................................37
5.6
About Wavetrend .............................................................................38
5.7
Wavetrend bypassed .......................................................................39
5.8
Suspending Wavetrend....................................................................39
6 Un-installing The Wavetrend System ..................................................40
7
Notes On Installation ............................................................................41
8
Adding Additional Software Security ..................................................42
9
Power Requirements Of The Wavetrend System ...............................43
10
Obtaining additional Tags ...................................................................44
11
User License Agreement .....................................................................45
12
WAVETREND PC ACCESS SECURITY SYSTEM Offices ..................46
13
Frequently Asked Questions...............................................................47
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1 GETTING STARTED
Thank you for purchasing the Wavetrend PC Access Security System. This
package includes all the necessary components and software needed to
install and operate the Wavetrend PC Access Security System. The product
you have purchased provides complete access protection to your computer
and its data.
1.1
UNPACKING
Please ensure that the following items are included in your Wavetrend PC
Access Security System package:
1 x Wavetrend reader
1 x Wavetrend RFID (Radio Frequency Identification) tag
1 x Tag holder and clip
1 x CD-ROM Disk
1 x Serial port extension cable
1.2
OVERVIEW
Compatibility
The Wavetrend system is designed to function on all computers capable of
running one of the following Microsoft operating systems:
;
;
;
;
;
Microsoft Windows 95
Microsoft Windows 98 / 98SE
Microsoft Windows ME (Millennium Edition)
Microsoft Windows NT 4.0
Microsoft Windows 2000
The only additional requirement is that the computer must have at least one
standard serial port available for use.
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2 DESCRIPTION
Wavetrend is a RFID tag system that allows you to protect your computer
from unauthorized access whenever you leave its immediate vicinity. This is
achieved with three easy to install components:
1. The Wavetrend RFID tag reader attached to a serial port on your
computer
2. The Wavetrend application software
3. A Wavetrend identification tag
The identification tag transmits on a regular basis an identification message to
the reader, which then communicates this message via the serial port to the
application software. The application software then decodes this message to
determine if it came from a valid, configured tag. Only if the message is valid
and from a configured tag, does the application software allow access to the
computer. If the application software does not receive any message from a
valid tag within a pre-configured time period, it will lock the computer and
disallow any access. The computer will only be unlocked again once a valid
tag message is received or if the user enters a valid access code.
The messages sent out by the tag are never identical as they are subjected to
a proprietary aging algorithm and thus ensure a high level of security.
When the computer is locked, a screensaver is activated so that the content of
the screen is hidden from inquisitive eyes. The screensaver provides
complete protection from operations such as [Ctrl]-[Alt]-[Del] and even
operations such as powering down and up will have no neutralizing effect.
If for any reason the tag is lost or malfunctions, the Wavetrend application
software will allow you to override it via a configured password.
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3 INSTALLATION
Installing the Wavetrend software is a simple six-step process and the
installation software will guide you along the way.
Before you install the Wavetrend system, you should however decide whether
you want an Administrator or User level installation. The differences between
the options are:
3.1
USER LEVEL INSTALLATION
If you will be using the Wavetrend system in a single user environment with
only one RFID tag, it is recommended that you use this option as it allows you
to configure one access password to give you access to all system functions.
The following features are however not available in this configuration:
; Location tagging
; Password usage counter lock
; Alternate password for general use
3.2
ADMINISTRATOR LEVEL INSTALLATION
If you will be using the Wavetrend system in a multiple user environment with
each user allocated a tag, it is recommended that you install the Wavetrend
system using this option.
Only the administrator of the system will have the rights to configure or alter
system critical configuration options such as communication port, data
logging, adding or removing user access privileges and shutting down the
Wavetrend system.
Users will be assigned an additional password that allow them access to only
those components that directly affect their usage of the system i.e.
screensaver logo, timeouts, Quick-Lock hot keys etc.
Using this installation option also allows the administrator to configure a
location tag, and to set password usage counters.
Please note that in an Administrator level installation, the administrator
password is required to suspend or close the application, whereas the user
password will suffice for all system operations, in the User level installation.
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3.3
SYSTEM REQUIREMENTS
Before you install the Wavetrend system please ensure the following:
; The designated computer is running one of the operating systems
mentioned in the compatibility section above.
; You have one available serial communications port
; You have a CD-ROM drive for loading the application software
; You have at least 2 Megabytes of available disk space
3.4
CONNECTING THE SYSTEM
To connect the Wavetrend reader to your system you need to do the
following:
1. Locate an available serial port on your computer.
2. Plug the Wavetrend reader into the serial port.
It is recommended that you use the extension cable that is provided in the
package to ensure better functioning of the system. Please refer to Section 7
later in this User Guide for more information.
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4 INSTALLING THE APPLICATION SOFTWARE
Insert the Wavetrend software distribution CD into your CD-ROM drive. The
software is designed to auto-run and you should see the screen shown in
Figure 1, appear within a short period of time. Choose the ‘Install Wavetrend
Now’ option from the available menu options. If you find that the ‘Install
Wavetrend Now’ option is disabled, you have already have a version of
Wavetrend installed and need to do a complete un-install first. See the
section on in-installing Wavetrend later in this document.
If you do not see the screen as shown in Figure 1, you need to manually start
the installation program as follows:
1. Double Click on the ‘My Computer’ icon on your desktop
2. Double Click on the CD-ROM icon
3. Double Click on the ‘Setup’ application icon
The setup application should now start and you will be presented with the
screen shown in Figure 2.
Figure 1: Initial Installation Screen
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4.1
LICENSE AGREEMENT
The first screen displayed during the installation process is the license
agreement (Figure 2).
For the installation process to continue, it is necessary for you to accept the
license agreement. Please ensure that you read this License agreement
carefully before you proceed. When you indicate your acceptance of the
agreement, by selecting the ‘I accept the above License Agreement’ button,
you will automatically be taken to step 1 of the six-step installation process.
Should you decide not to accept the agreement, you will be presented with the
screen shown in Figure 3, where you can then decide to terminate the
installation process.
If at any time during the installation you want to terminate the installation,
select the ‘Cancel’ button. You will be presented with the screen shown in
Figure 3, where you may then decide to terminate the installation process or
to continue where you left off.
Figure 2: License Agreement
Figure 3: Application Installation Termination Screen
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4.2
STEP 1: INSTALLATION OPTIONS
The first step in the installation process requires you to select the type of
installation you require.
You are given two options, User level and
Administration level. See paragraph 3.1 and paragraph 3.2 earlier in this
document for a detailed description or the differences.
It is important to remember that none of the installation options are binding nor
do they lock you into a certain set of choices. It is simple to change any of the
options at any time once the Wavetrend application is installed and running.
Make your selection of the type of installation you want by clicking on the
option of your choice and then click on the next button to continue to step two
of the installation process.
Note that if you select the User installation option, you will skip step 3 of the
installation process, as the user installation does not require a user password.
Figure 4: Installation Options
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4.3
STEP 2: ADMINISTRATOR SETUP
In step two you need to register the Administrator password. It is important
that you select a password that is not obvious and easy to guess. Do not use
obvious passwords such as birth dates of someone close to you or a name of
a friend, relative or a loved one.
NOTE: The administrator password allows you to bypass the Wavetrend
security system or to change any of the configuration options at any time, and
thus the security of the system depends on the complexity of the password
you decide to register.
It is also advisable to change the password often so that the chance of the
security being compromised is reduced.
The password you chose must be at least 5 characters in length and may be
up to 20 characters in length and may contain any character that you can type
on the keyboard.
It is recommended to choose a password that consists of alphabetic, numeric
and symbol characters. See Table 1 for some samples of possible
passwords.
CAT8RAT
[1o81o>
DuZ1cl0ne
K1ttEN
Table 1: Sample Passwords
IMPORTANT: Passwords are case sensitive.
Some help in choosing a password
Take a dictionary and open it on any page, choose the most obscure word
you see on the page and then do symbolic replacements for letters with
numbers, and then also mix the capitalization of the characters.
Letter
E, e
i, I, L
S, s
Z, z
O, o
Possible Replacement
3
1
5
2
0 (ZERO)
Table 2: Letter Replacements
Thus a word such as ‘Wizards’ would change to ‘w12ArD5’.
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Figure 5: Administrator Setup
You need to enter your chosen password twice to ensure that the intention
and spelling you require is confirmed. If the confirmation password does not
match the original password, you will see the message shown in Figure 6
displayed. The password entry fields are cleared and you need to re-enter
them again.
Figure 6: Non-Matching Passwords Entered
If the password you entered does not meet the minimum length requirement
of at least 5 characters, the message shown in Figure 7 will be shown.
Figure 7: Invalid Password Entered
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When you have entered your chosen password and confirmed it and all the
requirements have been met, the ‘NEXT’ button will be enabled and you can
proceed to the next step.
4.4
STEP 3: USER SETUP
If you have selected the User Level Installation, this step is not required as
only one access password is provided for, for all system functions. Please
proceed directly to STEP 4.
In step 3 you need to register the user password. This is the password that
the general users of the system may use if they have lost their tag to gain
access to bypass the Wavetrend security system.
You have to option of allowing use of this password and to set parameters to
its use. The additional features are configured in the actual Wavetrend
application. Please see section 5.4.2 later in this User Guide.
The same rules as set out in section 4.3 apply when configuring the User
password.
Once you have selected and entered the User password correctly, the ‘Next’
button will be activated and you can proceed to Step 4 of the installation
process.
Figure 8: User Setup Screen
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4.5
STEP 4: HARDWARE CONFIGURATION
In this step you will configure the Wavetrend reader for use by the system. All
that is required is to plug the reader into an available serial port and to
configure the port number in the system. Full instructions are given on screen
in a simple 5 Step process.
When you click on the ‘Test’ button, the screen shown in Figure 10 will be
displayed giving you and indication of the reader detection progress. Typically
the Reader Test takes 10 seconds to complete.
If the Reader Test was unsuccessful, you will see a screen as shown in Figure
11 displayed. You then have to ensure that the reader is plugged in correctly
and that the selected port was configured correctly. Then you can retry the
test. If the test keeps failing, please refer to your hardware vendor to ensure
that your hardware and serial port are functioning correctly. To abort the
installation, select the ‘Cancel’ button.
Figure 9: Hardware Configuration Screen
Figure 10: Tag Detection Screen
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Figure 11: No Tags Detected
If the reader test is successful you will see the screen shown in Figure 12
displayed. When you press the ‘OK’ button you will be taken automatically to
step 5 of the installation process to configure the primary user tag.
Figure 12: Tags Successfully Detected
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4.6
STEP 5: PRIMARY USER CONFIGURATION
In this step you will assign the primary user tag for use by the Wavetrend
system.
Before you proceed please check the Identity number of your tag(s). The tag
ID is a two-part number that is printed on the label attached to the tag. When
shown on screen all prefix zeros are removed.
Once you have identified the tag number that you want to assign to the
primary user you can proceed with the configuration.
All tags that are detected by the system are shown in the ‘Detected Tags’ list
box. Please ensure that the tag you wish to assign is displayed here. If for
some reason you do not find it in the list, place the tag closer to the reader
and go back to Step 4 of the installation process and redo the reader test.
Enter a user name for the primary user in the ‘User Name’ entry box. This
user name will be listed in the log to allow easier identification and association
of a tag with its assigned user. The system will allow you to enter any name
up to a maximum length of 40 characters. You may use any characters that
are available on the keyboard.
Now you must assign the tag by selecting it from the list box and clicking on
the ‘Assign tag to User’ button. You may also double-click the tag ID in the list
box to assign it to the user.
Once you have assigned the tag ID and have supplied a user name, the ‘Next’
button will be enabled and you may proceed to the final step of the
installation.
Figure 13: Primary User Configuration
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4.7
STEP 6: SYSTEM SETTINGS
The final step of the installation process allows you to configure the initial
system settings.
The first setting is the ‘Screen Saver Delay Time’.
This setting determines how much time must elapse from when a tag is last
detected by the Wavetrend RFID system up to when the screen saver must
activate and lock the system.
The following delay times are allowed:
10 Seconds, 20 Seconds, 30 Seconds, 1 Minute, 2 Minutes, 3 Minutes, 4
Minutes and 5 Minutes.
It is recommended that you initially select the default delay time of 30
Seconds and once you have familiarized yourself with the system modify this
value in the Wavetrend application to suit your needs.
Next you can configure the Data Logging.
Again we recommend that you accept the default settings of ‘Perform Data
Logging’ enabled and ‘Delete Logs at Month End’ enabled until you have fully
familiarized yourself with the system and the change the settings in the
Wavetrend application.
The Wavetrend system is supplied with an extensive logging system that will
automatically log all actions performed in the Wavetrend application for
analysis and auditing at a later stage. Any access or configuration changes
will be reflected in the logs so it is easy to determine if there is any tampering
with the system. A full history of usage is also given so one can easily see
who had access to the computer and at which times and which tags were
allowed access.
If you feel you do no require a log to be kept you may disable to logging
system.
If you enable the ‘Delete Logs at Month End’ option, all logs are kept for a
period of 30 days. The log files older than a month will then be automatically
deleted from the system to prevent unnecessary data accumulation.
Once you have set the System settings to your requirements, select the ‘Next’
button to finalize the installation.
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Figure 14: System Settings
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4.8
FINALLY: CONFIRM OPTIONS
A screen as shown in Figure 15 is displayed listing the installation options as
you have configured them during steps 1 to 6 of the installation process.
Please check them carefully and ensure that the displayed options are what
you require. If any option needs to be changed, use the ‘Back’ and ‘Next’
buttons to navigate to the relevant settings screen and change it as
necessary.
Once you are happy with all the Installation Options, select the ‘Accept
settings and continue Installation’ button.
All required files will then be copied to your computers hard drive and the
configuration will be saved. When all the files have been copied you will see
the screen shown in Figure 16 displayed.
Acknowledge the screen by selecting the ‘OK’ button. The screen shown in
Figure 17 will then be displayed to indicate that the Wavetrend Security
Application will now automatically start up to protect your computer.
Figure 15: Confirm Installation Options
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Figure 16: Successful Installation
When you acknowledge by pressing the ‘OK’ button, the installation
application will close down and Wavetrend will start automatically. You will be
presented with the Wavetrend splash screen (Figure 18) and then see the
Wavetrend icon (Figure 19) will appear on the taskbar. This indicates that the
installation is successful and the Wavetrend application is functioning as
required.
Figure 17: Wavetrend Auto Start
You have completed the Wavetrend Security application installation and may
now proceed to configure additional users if required or to change any of the
numerous additional system properties. Refer to section 5 for a more detailed
description.
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5 USING THE WAVETREND SYSTEM
5.1
STARTING THE WAVETREND SYSTEM
The Wavetrend security application will automatically be started whenever the
computer is powered up and the operating system has initialised. An
indication is given to the user that the Wavetrend application has fired up by
displaying the Wavetrend splash screen as shown in Figure 18. This screen
will only be shown at initial power up of the system and will display for a
period of approximately 2 seconds.
If you have closed down the Wavetrend application for some reason (Only the
system administrator can do this), you can restart Wavetrend by clicking on
the Wavetrend application icon under the Programs section in the Start Menu.
Figure 18: Wavetrend Splash Screen
5.2
WAVETREND IN OPERATION
When Wavetrend is in operation the Wavetrend icon as shown in Figure 19
will be shown on the taskbar on the bottom right edge of your screen. The
icon may be shown in different colours to indicate the current state of the
system.
•
Green: Normal operation and that the Wavetrend system is active.
•
Grey: The Wavetrend system has been suspended. You can reactivate Wavetrend from the taskbar menu.
•
Red:
Wavetrend is disabled or bypassed. When in this state,
Wavetrend will revert to normal operation once it detects a valid tag in
its environment.
Figure 19: Taskbar Icon
You can also get an indication of the current state of Wavetrend by resting the
mouse pointer on the Wavetrend taskbar icon. After a short while a popup will
appear indicating the current state.
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To access the Wavetrend taskbar Menu, shown in Figure 20, position the
mouse pointer over the taskbar icon and press the right mouse button. The
menu will then appear. The options shown will differ, depending on the
current state of the Wavetrend system.
Figure 20: Wavetrend Taskbar Menu
5.3
VIEWING SYSTEM STATUS
To get an indication of system status, you may display the system status
monitor at any time. Activate the Wavetrend taskbar menu and select the
‘Show Status’ option. A screen as shown in Figure 21 will then appear on the
lower right hand side of your screen. Here it is simple to see the current
Wavetrend system activity.
The status monitor displays the amount of time remaining before the
Wavetrend system will lock the computer by activating the screensaver. The
time is given in ‘Minutes: Seconds’ format next to the ‘Time Remaining’ item.
The amount of time elapsed since the last time a configured User tag or a
configured Location tag was detected is also shown in the bar displays.
Should any bar reach the right hand side, the system will activate the screen
saver.
The next line gives an indication of reader activity. The value is an indication
of how much data is processed by the Wavetrend system each second. The
more tags you have in the environment, the higher this value will be. If you
see a value of 0 (ZERO) it means that the reader is not picking up any tags in
the environment and you need to either reposition the reader or the tag.
Figure 21: Status Monitor
Two LED indicators are also shown. The top LED gives an indication of
reader activity. Whenever it is shown in green it indicated valid data being
received by the reader and thus indicates that there are tags in the
environment. The lower LED indicated detection of a valid, registered tag.
Whenever a tag that is registered with the system is detected it will indicate
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green, and when a tag is detected that is not registered with the system is
detected or no tag is detected, it indicates red.
If you have an active Internet connection you may click on the Wavetrend logo
and you will be taken directly to the Wavetrend support website.
Clicking on the ‘Hide’ button will close and hide the Status Monitor display.
You may drag the display to any location on the screen and also have the
system remember the last display position. Refer to section 5.4.8 later in this
document.
5.4
CONFIGURING THE WAVETREND SYSTEM
To alter any system settings or to add, remove or modify users you need to go
to the properties system. Activate the Wavetrend taskbar menu and select
the ‘Properties’ option.
You will then be prompted to supply the access password in a popup screen
as shown in Figure 22. You may supply either the Administrator or the User
password. The options and settings you may access are determined by the
password you supply.
Figure 22: Password Entry
If you enter a password that is not configured in the system, you will get an
indication of this as shown in Figure 23. REMEMBER: Passwords are case
sensitive.
Figure 23: Invalid Password Entered
Once you enter a password that is recognized by the system, the Wavetrend
properties screen is displayed. At the top of the screen you will have a tabbar with the options that you may change. The tab-bar depends on which
password was entered.
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Figure 24 – Shows the taskbar and options you will be presented with if you
enter the Administrator password.
Figure 24: Configuration TAB Bar – Administrator Access
Figure 25 – Shows the taskbar and options you have available it you enter the
User password.
Figure 25: Configuration TAB Bar - User Access
5.4.1
Environment Settings
If you entered the properties section using the Administrator password all
options shown in Figure 26 will be available.
If you entered here by using the User password, you will only have the ‘User
Settings’ options.
On this screen you can configure the screensaver delay time, enable and
configure location tags and configure the functionality of the function keys
during the boot process (Windows 95/98/98SE only).
The screen saver delay time determines how much time must elapse from
when a registered tag was last detected by the Wavetrend system up to when
the screen saver must activate and lock the system.
The times given in Table 3 are permitted.
10 Seconds
20 Seconds
30 Seconds
1 Minute
2 Minutes
3 Minutes
4 Minutes
5 Minutes
Table 3: Permitted Delay Times
To enable or disable location tagging simply check or uncheck the ‘Enable
Location Tagging’ checkbox.
A location tag is an additional tag that must be present in the environment for
the system to unlock and allow access. One can thus hide an additional tag in
the office to ensure that the computer may only be accessed in the vicinity of
the location tag. If the computer is removed from the vicinity of the location
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tag it will remain locked even if a configured user tag is present. An
alternative use is to give the location tag to the chief accountant or any other
person of authority. Access to the computer can then only be gained if and
only if both the user and the person of authority are present.
Assign a tag by either double clicking on the required tag ID in the list shown
or by clicking on the required tag and then clicking on the ‘Assign Tag ID’
button.
Should the required tag ID not be shown in the list box, you need to reposition
the reader or place the tag into closer proximity of the tag reader.
Figure 26: Environment Settings Configuration Screen
If you have a location tag configured, the Location Tag bar will be active in the
Status monitor as shown in Figure 27. From the Status Monitor it is also easy
to determine whether it is the location tag or the user tag that is not being
detected by looking at which bar is timing out.
Figure 27: Location Tag Timing Out
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When the user tag is not being detected you can see this by the User Tag bar
indication as shown in Figure 28.
Figure 28: User Tag Timing Out
The ‘F-Keys’
If you are running Microsoft Windows 95, 98 or 98SE you may enable or
disable the Function keys during the boot process. The function keys allow
you to display a Startup menu or to boot the system in safe mode. To disable
these options you need to disable the ‘F-Keys’. Ensure that the checkbox is
not checked to disable the boot keys.
IMPORTANT NOTE: Enabling the ‘F-Keys’ allows a user to gain access to
your system during the boot process, and it is thus recommended that the ‘FKeys’ are disabled at all times.
The ‘F’-Key option is not available under Windows NT or Windows 2000.
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5.4.2
Configuring Passwords
Select the ‘Passwords’ tab at the top of the Properties screen. The screen
displayed depends on the supplied password.
If you entered the
Administrator password you will be shown the screen shown in Figure 29
below.
If you entered the User Password you will only be permitted to modify the
User password.
Use this screen to modify the configured passwords at any time.
Figure 29: Password Configuration Screen
As the system administrator you may also set additional options for the user.
These are:
Enable User Password access – If this option is checked the user may use
the password to gain access to the system when he does not have the tag
present. If the option is not checked, the user can only gain access to the
system by presenting his tag. This is one method of ensuring that the user
has the tag with him at all times.
Enable Counter Lock – Check this option if you want to limit the number of
times the user may use the password to gain access to the system without his
tag. If this option is not checked there is no limit to the number of times the
user may use the password to gain access to the system.
Specify the number of times the user may use his password under the
‘Password usage count before lock’ option.
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The ‘Current value of password counter’ gives you an indication of how many
times the user may still use his password before his password will be locked
out of the system. When this value reaches zero (0) he may no longer use his
password to gain access and only his tag will be recognized.
The password counter can be automatically reset by presenting the Primary
tag to the system by checking the ‘Automatically reset’ option. This option will
ensure that presenting the primary tag to the system will reset the password
usage counter. If this option is not checked the Administrator will need to
reset the counter manually by pressing the ‘Reset’ button.
5.4.3
System Configuration
This screen allows you to configure the serial port to be used by the system.
Follow the instructions given on screen whenever you need to use an
alternative serial port.
Figure 30: System Configuration Screen
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5.4.4
Modifying the Access Level
This screen allows you to change the mode of operation of the system. You
can choose whether the system must function in ‘User level’ or in
‘Administrator level’ mode.
Please refer to sections 3.1 and 3.2 for a more detailed description of the
differences between the two modes of operation.
Figure 31: Access Level Configuration Screen
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5.4.5
Tag Configuration
This screen allows you to alter the assigned tag configurations and to add
additional users and tags to the system.
Figure 32: Tag Setup Configuration Screen
To edit or alter the Primary user click on the ‘Edit Primary User’ button, to edit,
add or remove a user click on the ‘Edit User’ button.
Clicking the buttons will present you with the screen shown in Figure 33. Here
you can easily edit the user details or alter the assigned tag. Always ‘Apply’
any changes before you exit the screen by pressing the ‘Done’ button.
If you click on the ‘Cancel’ button, any changes you have made will be
canceled and you will be brought back to the screen shown in Figure 32.
If you want to remove a user, open the edit window, click the ‘Clear’ button
and then click the ‘Apply’ and ‘Done’ buttons. The user will then be removed
from the list.
The Wavetrend system allows for a primary user and up to 32 additional users
to be configured into the system. Each user must however be assigned a
unique tag and user name. For additional tags please refer to section 10 later
in this user guide.
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Figure 33: User Detail Screen
If you try to assign a tag to a user that has already been assigned to the
primary user you will be presented with the screen shown in Figure 34.
To ensure system integrity and auditability each user must be assigned a
unique tag ID.
Figure 34: Duplicate Tag Error Screen
If you try to assign a tag to a user that has already been assigned to a
different user, you will be presented with the screen shown in Figure 35.
Figure 35: Duplicate TAG Assigned To User
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5.4.6
Setting the Additional Logo
To set an additional logo to be displayed when the screensaver is active,
select the ‘Logo’ tab on the Wavetrend properties screen.
When you check the ‘Use an Additional Logo…’ option, you may assign an
additional logo to be used. Click on the ‘Select Logo’ button and navigate to
the required image file. Only Bitmap (.bmp) files are allowed and they have to
have dimensions of 320 x 240 or less.
Selecting the ‘Preview’ button will give you a preview of the screensaver so
that you can get an indication of what it will look like. The screensaver
preview lasts 10 seconds, or until a key is pressed on the keyboard.
The screensaver also optionally displays a clock. To enable or disable the
display of the clock refer to section 5.4.8.
If you un-check the ‘Use an Additional Logo…’ option, two Wavetrend logos
will be displayed when the screensaver is active.
At least one Wavetrend logo will always be displayed whenever the
screensaver activates, the Wavetrend logo will however be placed into the
background and always move behind the additional logo at all times.
Figure 36: Additional Logo Configuration Screen
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5.4.7
Logging System and Log File Configuration
This screen allows you to configure the Logging system. You can enable and
disable data logging at any time.
To enable Data Logging the ‘Perform Data Logging’ option must be checked.
To have the system automatically delete all log files older than a month,
enable the ‘Delete log files…’ option. This will prevent unnecessary data
accumulation. If you however require a full audit trail, disable this option so
that all logs are kept at all times.
If you want to store the log files in a different location, click on the ‘Browse’
button and then navigate to the directory of your choice. Once you ‘Apply’ the
changes, all logs will automatically be stored in the new location.
To access the log files and to view, print or export them please refer to section
5.5 later in this User Guide.
Figure 37: Log File Settings Screen
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5.4.8
Additional System Settings
This screen allows you to configure miscellaneous system settings and to
configure the hotkey required to activate Quick Lock.
Quick Lock is an option that is available to the user at all times so that he can
activate the screensaver whenever he requires it. Typical use would be
where the user has sensitive data on screen and someone who may not have
access to the information walks in. All that is required is for the user to press
the Quick Lock key combination and the screensaver will immediately activate
even though the tag is still present. The system will remain in Quick Lock until
the user enters his password or he leaves the vicinity of the reader with his
tag for a period exceeding the time period configured in the ‘Time to elapse
before Quick Lock…” option at the bottom of the screen shown in Figure 38.
If the user leaves the vicinity of the reader with his tag for a period exceeding
the configured time, the system will automatically revert to normal operational
mode and unlock the system when it next sees a configured tag.
As supplying the user password can only disable Quick Lock, this mode is
indicated by a message on the screensaver screen. The user however has
the option of deciding if he wants this message to be displayed, by checking
the ‘Show Quick Lock message…’ check box.
Figure 38: Additional Settings Screen
When the screensaver is displayed the user has the option of also displaying
a clock. To enable the clock display, check the ‘Display clock…’ option.
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The system monitor screen may be dragged to a different location onscreen.
To have the system remember the last position that the system monitor was
displayed at, check the ‘Remember last position…’ check box. This will
ensure that the system monitor window will always appear at the position you
dragged it.
If you want to have the system remember the last state of the status monitor
window, i.e. visible or not visible, check the ‘Remember last state…’ option. If
the status monitor was visible/not visible when you shut down the system, it
will be automatically be visible/not visible the next time you start up the
system.
Checking the ‘Allow user to suspend…’ option, will allow the user to suspend
the system from the Wavetrend taskbar menu. It is recommended that this
option remain unchecked for most installations. Suspending the Wavetrend
system makes the serial port available for other uses but compromises the
security of the system, as it will now not be able to lock when required.
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5.5
VIEWING LOG FILES
To access the logging system right click on the Wavetrend icon on the task
bar and select the ‘Log File’ option.
You will then be prompted to enter the administrator password. The user
password will not allow access to the Logging system. When you enter the
Administrator password successfully the screen shown in Figure 39 will be
shown.
In the top left corner you will see a calendar. All that is required to view a log
file for a particular date is to double click on the required date. If a log file is
available for the requested date it will be displayed in the ‘Log File Contents’
panel as shown in Figure 40.
To navigate to a particular date quickly you may use the following shortcuts:
Click on the month name on the calendar (‘January’ in Figure) and a drop
down list will appear allowing you to easily select the month you require.
Click on the year number (‘2001’ in the Figure) and you can quickly select the
year you require.
Double click on the red circle highlight on the calendar and you will
immediately be returned to today’s date.
Figure 39: Initial Log File Display
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Figure 40: Log File Display
Once a log file is displayed the ‘Erase’, ‘Print’ and ‘Export’ buttons will be
enabled.
5.5.1
Printing Logs
If you want to print a log file, first display the required log and then click on the
‘Print’ button. You will then get the option to select the printer to print to and
the number of copies you require to be printed in the ‘Printer Configuration’
dialog as shown in Figure 41. Click the ‘OK’ button to commence printing, or
the ‘Cancel’ button to abort printing.
Figure 41: Printer Configuration
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5.5.2
Exporting Logs
To export a log file, first display the required log file and then click on the
‘Export’ button. You will then be presented with the Export dialog as shown in
Figure 42. Here you can specify the location and the name you want to save
the exported log under.
The log will then be saved in a Comma Delimited Format (.CSV) file, which
can then be imported to applications such as Microsoft Excel or Microsoft
Access or any other application capable of reading a .CSV file.
Figure 42: Log File Exporting
5.5.3
Erasing Logs
If you need to erase a particular log file, first display the log you want to erase
and then click on the ‘Erase’ button. A confirmation dialog such as shown in
Figure 43 will be displayed.
Selecting ‘Yes’ will completely erase the selected log file.
Selecting ‘No’ will abandon the option.
Figure 43: Erase Log File Confirmation
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5.6
ABOUT WAVETREND
To determine the version of Wavetrend you have installed, right click on the
Wavetrend application icon on the taskbar and then select the ‘About’ option.
A screen as shown in Figure 44 will then be displayed.
The version and build numbers are displayed in the top right of the screen.
If you need to contact the help desk you my click on the
‘[email protected]’ hotlink shown, or you may also select the web site
hotlink to be taken directly to the Wavetrend web site.
Figure 44: About Screen
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5.7
WAVETREND BYPASSED
When the Wavetrend screensaver is active and you enter the Administrator or
User password, Wavetrend will enter the bypassed mode. This is indicated by
a red Wavetrend taskbar icon and by displaying the ‘BYPASSED’ message in
the status window.
Wavetrend will stay in bypass mode only until it detects a configured tag in its
environment when it will again resume normal operation.
You may also force Wavetrend back into normal mode by right clicking on the
Wavetrend taskbar icon and selecting the ‘Activate Wavetrend’ option.
Figure 45: Wavetrend System Bypassed
5.8
SUSPENDING WAVETREND
By right clicking on the Wavetrend taskbar icon and selecting the ‘Suspend’
option, you can place the Wavetrend security application into suspended
mode. A grey Wavetrend taskbar icon and the ‘SUSPENDED’ message in the
status monitor window indicate this. Refer to Figure 46.
In this mode, the Wavetrend security application will release the serial port for
use by other applications and will also not be able to lock the system.
To revert to normal operation right click on the Wavetrend taskbar icon and
select the ‘Resume’ option.
By default only the system administrator may suspend Wavetrend. If you want
to allow the user to also be able to suspend Wavetrend please refer to section
5.4.8 earlier in this User Guide.
Figure 46: Wavetrend System Suspended
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6 UNINSTALLING THE WAVETREND SYSTEM
To un-install the Wavetrend application, you need to close it down first. To do
this, right click on the Wavetrend taskbar icon and select the ‘Close’ option.
Then click on the ‘Start’ button and select the ‘Settings’ option, then click on
‘Control Panel’. You will then be presented with the ‘Control Panel’ dialog
window. Now double click on the ‘Add/Remove Programs’ icon. You will then
be shown the ‘Add/Remove’ dialog window with a list box listing all installed
applications. Double click on ‘Wavetrend Security System (Remove Only)’ list
item. The Wavetrend application will now be uninstalled. You will need to
confirm your selection on the dialog shown in Figure 47 before the application
will be uninstalled. Selecting ‘No’ will abandon un-installation.
Figure 47: Uninstall Wavetrend System Confirmation
Selecting ‘Yes’ will show the progress display dialog as shown in Figure 48.
Once the application has been completely removed from your computer, the
dialog shown in Figure 49 will be shown.
Figure 48: Uninstall Progress Display
Figure 49: Uninstall Completion Display
Acknowledge by clicking the ‘OK’ button. It is advisable to now re-boot your
system.
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7 NOTES ON INSTALLATION
Effects of Mechanical shielding
The Wavetrend tag uses low power Radio Frequency transmissions to
communicate with the Wavetrend reader plugged into your computer. The
environment can adversely effect these transmissions, especially the
presence of metal. The result would be loss of range on your Wavetrend
system. Repositioning your computer can rectify this situation. Should this
approach not rectify the situation, an extension cable is included in the
Wavetrend kit, which extends the serial port connector so the reader can be
sited away from any screening effects.
Figure 50: Installation With Serial Port Extension
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8 ADDING ADDITIONAL SOFTWARE SECURITY
Setting Your Boot Sequence
Changing the boot sequence is an advanced option modifying your
BIOS/CMOS settings and should only be undertaken by advanced PC users.
If the boot sequence is set so that the system first boots from your primary
hard disk, this will ensure that the Wavetrend software will be running first,
preventing booting from the floppy drive.
IMPORTANT: This sequence might not apply to your system, if your system is
different and you cannot find the boot sequence consult your PC users
manual or contact your supplier.
Switch off the system (Shut Down)
Switch the system on (Power Up)
Press the delete button “Del” to go to “CMOS Setup
(Some systems use “F1”, some use “F2”, some use “Ctrl-Esc”)
Choose “BIOS Features Setup”
Choose “Boot Sequence” e.g. A, C, SCSI
Change the sequence so that your primary boot device boots first or that your
primary boot device is your only boot device.
Go to “Save Settings And Exit”
The system will now restart, booting from your hard disk first. Please be
aware that any future recovery of your machine, it will not boot from floppy,
until you go back into your BIOS/CMOS settings and restore your boot
sequence to floppy first. For additional security you should password protect
your CMOS settings, this password should be kept in a safe place if it is lost it
may be difficult or impossible to restore your PC.
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9 POWER REQUIREMENTS OF THE WAVETREND SYSTEM
Wavetrend Reader
The Wavetrend reader derives its entire power requirement directly from the
RS232 serial port.
Identification Tag
The Identification Tag is shipped with a non-replaceable Lithium battery. The
battery is warranted for a period of 12 months from date of purchase, and has
a life expectancy of 5 years.
General
Please consult the FAQ on our WEB site, www.wavetrend.net or contact your
distributor if you have a problem you cannot resolve.
Should the problem persist please contact your supplier or e-mail Wavetrend
directly at [email protected]
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10 OBTAINING ADDITIONAL TAGS
Additional tags can be purchased from your Wavetrend supplier or by
contacting WAVETREND PC ACCESS SECURITY SYSTEM at
[email protected].
Email and Internet addresses
Email:
Internet:
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11 USER LICENSE AGREEMENT
WAVETREND HARDWARE AND SOFTWARE LICENSE AGREEMENT
BY INSTALLING, COPYING, OR OTHERWISE USING THE WAVETREND
PRODUCT HARDWARE AND OR SOFTWARE, YOU AGREE TO BE
BOUND BY ALL OF THE TERMS AND CONDITIONS OF THIS LICENSE
AGREEMENT.
Upon your acceptance of the terms and conditions of the License Agreement,
Wavetrend Ltd. grants you the right to use the PC Access Security System
product in the manner provided below.
All intellectual rights to the product are owned by Wavetrend Ltd. and are
protected by copyright law and several patents. Therefore you must treat this
product and its various components like any other copyright material, except
that you may make one copy of the software for backup or archival purposes.
The software may be transferred to a single hard disk provided you keep the
original solely for backup or archival purposes. Except as provided you may
not transfer, rent, lease, lend, copy, or modify, translate, time-share or
electronically transmit or receive the software, media or documentation. Any
attempt to reverse engineer the product will be deemed an infringement of the
License agreement.
THE WAVETREND PRODUCT IS DISTRIBUTED “AS IS” WITHOUT
WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED. YOU USE
THE PRODUCT AT YOUR OWN RISK. WAVETREND LTD. WILL NOT BE
LIABLE FOR ANY DATA LOSS, DAMAGES, LOSS OF PROFITS OR ANY
KIND OF LOSS WHILE USING OR MISUSING THIS PRODUCT.
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12 WAVETREND PC ACCESS SECURITY SYSTEM OFFICES
Wavetrend Ltd.
Wavetrend
Unit 6
P.O. Box 490,
Amber Business Village
Parklands, 2121
Amber Close
Republic of South Africa
Tamworth
Staffordshire
B77 4RP
United Kingdom
Contact details:
Email:
Internet:
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13 FREQUENTLY ASKED QUESTIONS
Q1:
My System does not see my tag
A1:
1.
2.
3.
4.
Relocate the reader or install the Serial port extension cable.
Ensure the tag and the reader are in line of sight of each other.
Place the tag in close proximity of the reader.
Check to see if the reader picks up any other tag - if this is the case
your tag may be malfunctioning or have a flat battery.
5. Contact your vendor.
Q2:
My tag won’t unlock my system
A2:
1.
2.
3.
4.
Ensure that the tag is configured in the system.
See question Q1 above.
Shut down and re-boot the computer so that Wavetrend can restart.
Re-register your tag with the system.
Q3:
My password is not recognized
A3:
Remember passwords are case sensitive.
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