Agenda - Litchfield Council - Northern Territory Government

Transcription

BUSINESS PAPER
COUNCIL MEETING
THURSDAY 18 JUNE 2015
ITEM
NUMBER
1
2
3
4
5
6
7
8
9
10
11
ITEM
12
OFFICERS REPORTS
12.1 CHANGES TO MEETING AGENDA AND REPORTS
12.2 FINANCIAL ASSISTANCE GRANTS TO LOCAL GOVERNMENT
12.3 ELECTED MEMBERS ALLOWANCES
12.4 DRAFT MUNICIPAL PLAN 2015/2016
12.5 APPOINTMENT OF TRANSIT OFFICERS AS DELEGATES
12.6 DRAFT FEES AND CHARGES FOR 2015/2016
12.7 MAY BUDGET REVIEW
12.8 BLACKSPOT APPLICATION 2016/2017
12.9 MINING TENEMENT WRITE OFF
12.10 RECORDING OF MEETINGS
13
14
15
16
17
OTHER BUSINESS
PUBLIC QUESTIONS
CONFIDENTIAL ITEMS
NEXT MEETING
CLOSE OF MEETING
OPENING OF MEETING
APOLOGIES AND LEAVE OF ABSENCE
CONFIRMATION OF MINUTES
BUSINESS ARISING FROM MINUTES
CONFLICT OF INTEREST
PRESENTATIONS
PUBLIC FORUM
ACCEPTING OR DECLINING LATE ITEMS
NOTICES OF MOTION
OFFICIAL MANAGERS REPORT
FINANCE REPORT
11.1 Financial Report May 2015
Ben Dornier
Acting Chief Executive Officer
Any member of Council who may have a conflict of interest, or a possible conflict of interest in
regard to any item of business to be discussed at a Council meeting or a Committee meeting should
declare that conflict of interest to enable Council to manage the conflict and resolve it in accordance
with its obligations under the Local Government Act and its policies regarding the same.
MINUTES OF THE COUNCIL MEETING OF THE LITCHFIELD COUNCIL
HELD ON THURSDAY 21ST MAY 2015
AT COUNCIL CHAMBERS, BEES CREEK ROAD, FREDS PASS.
ATTENDANCE
Present:
Frank Crawley
Official Manager
Staff:
Ben Dornier
Valerie Urbain
Graeme Francis
Glen Minaker
Jannah Wright
Acting Chief Executive Officer
Finance Manager
General Manager Projects
Thorak Operations Manager
Acting Council Secretary
Public:
Mathew Salter
Marlene Watt
Belinda Brustolin
May Leitch
Will Green
Russell Anderson
Christine Osborn
Tony Hardwick
John Kearney
Peter Cole
Sam Burt
Neil Murray
Peter McLinden
Howard Springs
Humpty Doo
Howard Springs
Acacia Hills
Acacia Hills
Berry Springs
Bees Creek
Humpty Doo
Humpty Doo
Humpty Doo
Humpty Doo
Darwin
Howard Springs
Alderman Jeanette Anictomatis
Helen Galton
Fannie Bay
Darwin City
Anna Malgorzewicz
Mary Walshe
Acacia Hills
Humpty Doo
Judy Cole
Dani McDonald
Humpty Doo
NT News
This is page 1 of 7 of the Minutes of the Council Meeting held Thursday 21st May 2015
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OFFICIAL MANAGER
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ACTING CHIEF EXEUTIVE OFFICER
1.
OPENING OF MEETING:
Official Manager Frank Crawley opened the Meeting at 6.30pm, welcoming members
of the public and asking if anyone would object to the meeting being recorded. The
Official Manager then welcomed new CEO Ben Dornier and thanked Palmerston City
Council for allowing us to co-opt Ben.
2.
CONFLICT OF INTEREST
Nil
3.
APOLOGIES AND LEAVE OF ABSENCE
Nil
4.
PUBLIC FORUM

Sadness was expressed over recent events at the Council. A question was raised
as to how members of the suspended Council were unable to pick up the
redistribution of funds from ‘Reserves’ in the financials. The Official Manager
noted that in the December budget adjustments, there were significant transfers
out of the contingency reserves ($515,000) and plant replacement reserves
($199,000). This should have elicited some questions and would be an early
warning sign of over-expenditure.

A question was asked regarding the Waste Management Consultant listed in the
Creditors Report. Why were they paid $20,000 in last month’s Finance report?
Concerns expressed about the amount of money ‘bleeding’ out of Council over
time, on waste management. The consultant was utilised as a specialist in
implementing new waste systems (kerbside collection) and is no longer working
on behalf of Litchfield Council. This is in-line with a resolution passed at the last
Council Meeting that all work on Kerbside Waste Collection would stop until
comprehensive community consultation has been undertaken.

The possibility of rewriting the minutes past inaccuracies was raised, specifically
the financial implications from December stating ‘the net effect of the financial
review is a surplus of $389,500’. The current agenda now shows a debt of
$515,000 or more on the December agenda item. The Official Manager explained
that we cannot make retrospective changes but the transfer from reserves masks
the over-expenditure.

Concern expressed regarding the regular hiring of consultants that led to overexpenditure. This was clarified as an undertaking of the CEO, rather than
Councillors.

Comment made on whether Council had approached the Northern Territory
Government on the subject of obtaining a sewer upgrade for Howard Springs. A
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OFFICIAL MANAGER
...................................................
question was raised to Council as to whether they had known about the upgrade
and had been involved in any planning. Answered by member of the public; NTG
is undertaking gradual upgrading of the village centre infrastructures. This is not
in the budget for this year but will probably happen next financial year. This does
not go through Council; it is a Northern Territory Government initiative.
5.

Query about the contract of the CEO. The Official Manager explained that
anything to do with the CEO’s contract or the termination of the CEO’s contract
has to be confidential.

Disappointment was expressed at the comments in the NT News over recent
activities of Council. It was requested that the over-expenditure of Council
monies should be addressed by the (suspended) Councillors who made the
budget decisions, as the Official Manager may have drawn conclusions without
the appropriate understanding of community’s needs. The Official Manager
stated that the comments to the NT News were in response to specific questions
and contained facts and figures.

Question to the Official Manager regarding the final report and if it would contain
guidance on how Council should be run (i.e. what level of responsibility the Mayor
and Councillors actually have). The Official Manager responded that he is unable
to discuss what will be contained in his official report.
ACCEPTING OR DELCINING LATE ITEMS
It was Approved that the Official Manager accepts the late item,
Minutes of the Special Council Meeting of the Litchfield Council, held on
Wednesday 20th May, 2015.
6.
NOTICE OF MOTION
Nil
7.
CONFIRMATION OF MINTUES
7.1
Minutes of the Council Meeting held Thursday 16th April 2015.
The Official Manager called for confirmation of the minutes of the Council Meeting
held Thursday 16th April 2015.
It was Approved that the Minutes of the Council Meeting held Thursday 16 th April
2015 are confirmed by Council with nil amendments.
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OFFICIAL MANAGER
...................................................
7.2
Minutes of the Special Council Meeting held Wednesday 20th May 2015.
The Official Manager called for confirmation of the minutes of the Council Meeting
held Wednesday 20th May 2015.
It was Approved that the Minutes of the Council Meeting held Wednesday 20th May
2015 are confirmed by Council with nil amendments.
8.
BUSINESS ARISING FROM THE MINUTES
9.
CHIEF EXECUTIVE OFFICER’S REPORT
Nil
It was Approved that the Council note the contents of the Chief Executive Officer’s
Report.
10.
GOVERNANCE REPORT
It was Approved that the Council note the contents of the Governance Report.
10.1 PA15/CSR/004:
COMMON SEAL USAGE REPORT
It was Approved that the Council notes the common seal report for April 2015.
11.
PROJECT OFFICE REPORT
It was Approved that the Council note the contents of the Project Office Report.
12.
INFRASTRUCTURE AND PLANNING REPORT
It was Approved that the Council note the contents of the Infrastructure and Planning
Report.
13.
FINANCE REPORT
13.1 FR15/FIN/005:
FINANCE REPORT – APRIL 2015
It was Approved that the Council note the contents of the Finance Report for April
2015.
14.
BUSINESS & ECOMONIC DEVELOPMENT
It was Approved that the Council note the contents of the Business & Economic
Development Report.
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OFFICIAL MANAGER
...................................................
14.1 FR15/TRSPG/001LI:
THORAK REGIONAL CEMETERY – MASTER PLAN – GRANT
ACQUITTAL
It was Approved that the Council approve the grant acquittal of $80,000.00 towards
the cost of developing Thorak Regional Cemetery Master Plan from the Department
of Local Government.
15.
CUSTOMER SERVICE REPORT
It was Approved that the Council note the contents of the Customer Service Report.
16.
INFORMATION MANAGEMENT REPORT
It was Approved that the Council note the contents of the Information Management
Report.
17.
REGULATORY SERVICES REPORT
It was Approved that the Council note the contents of the Regulatory Services
Report.
18.
OFFICIAL MANAGER’S REPORT
Since the last council meeting the Official Manager has attended:
 Anzac Day Ceremony in Humpty Doo, to lay a wreath on behalf of the
residents of Litchfield.
 Met with the Freds Pass Show Society regarding obtaining assistance, to be
worked out on an ongoing basis.
 DCA (Litchfield division) on the 15th May. Comments made by the Chair of the
DCA were that he would like to receive more input from the Council on items,
and if the Council were to make comments, they would be duly considered.
 Freds Pass Show which was very good.
 Met for discussions with the consultant from TOPROC who is preparing the
strategic plan and looking at what type of resource sharing and other joint
activities Council may be able to undertake with TOPROC.
It was Approved that the Council note the contents of the Official Manager’s Report.
19.
QUESTIONS FROM THE PUBLIC GALLERY
The following was raised:

Clarification that Council is free to make any submission to the DCA that it
feels applicable.
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OFFICIAL MANAGER
...................................................

Request for Planning Staff to attend a meeting on Saturday 23rd May
regarding wholesale urban development within a rural area, to get some
feedback from community and position itself to negotiate on block size and
impact to the public (letter tabled).

Has Council sought resident’s opinion on the future development for the rural
area? A number of surveys have been conducted, results are on the website.
Has the Council considered opinion on the Holtze development and put a
proposal for consultation with the Planning Commission? Council will be
engaging with the Planning Commission and would appreciate feedback from
the public. It is unknown if feedback will be actively sort on the issue.

There is a great demand in the rural area for smaller block sizes to provide for
people with individual needs as they age or circumstance change, to keep
them where they want to live.

How was the tender for Girraween/Anglesey Road Roundabout able to quote
a costing of $2.5m? Response letter to be provided.

Concern was raised regarding the development in the area of Spencely and
Strangways Roads. Has consideration been put forward regarding the flood
area and noted to developers? Matter to be discussed with Engineers.

Holtze Area Plan consultation is open until 26th June, providing an opportunity
for Council to engage on the development.

It was noted that the Freds Pass Show traditionally provides opportunity for
the community to discuss issues with elected members. The Official Manager
did not appear to make himself available at the Litchfield Council store during
the show.

On behalf of the Freds Pass Show Committee President, the show was a very
successful undertaking and the committee would like to thank Council for
their support, including grading of roads around the area. The committee are
looking forward to working with Council in preparation for next year’s show
and cementing a relationship.

A question was raised around Council’s attendance at tonight’s meeting of
Holtze Road residents? This meeting was unknown to Council. Council will be
undertaking a briefing with the Planning Commission Office next week.

When is the Official Manager’s report due? Has to be lodged with the
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OFFICIAL MANAGER
...................................................
Minister by the 30th June 2015.

Is there some policy recommendations going forward to ensure this type of
thing (over-spending) will not happen again? Is a budget review policy
required to ensure this is undertaken? The Council can make a resolution at
any time to this effect. It was requested that this could take place whilst the
Official Manager was still in office.
20.
COUNCIL MEETING ADJOURNED FOR COMMENCEMENT OF THE THORAK REGIONAL
CEMETERY BOARD MEETING
21.
COUNCIL MEETING RECOMMENCED
22.
CONFIDENTIAL MATTERS
23.
NEXT MEETING:
Thursday 18th June 2015.
24.
CLOSE OF MEETING:
The Meeting closed at 7.25pm.
Nil
MINUTES CONFIRMED
18TH JUNE 2015
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OFFICIAL MANAGER
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OFFICIAL MANAGER
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Agenda Item No:
11.1
Report Title:
Financial Report May 2015
Meeting Date:
Thursday, 18 June 2015
Attachments:
1
Report Number:
15/0006
Infoxpert Number/s:
110193
Summary:
The Financial Report for May 2015 is attached for Council's review.
Recommendation:
1. THAT Council receive Report Number 15/0006.
Background:
The Local Government (Accounting) Regulations Part 8 states:18 Financial reports to council
(1) The CEO must, in each month, lay before a meeting of the council a report, in a form approved by the council
setting out:
(a) the actual income and expenditure of the council for the period from the commencement of the
financial year up to the end of the previous month: and
(b) the forecast income and expenditure for the whole of the financial year.
(2) The report must include:
(a) details of all cash and investments held by the council (including money held in trust); and
(b) a statement on the debts owed to the council including the aggregate amount owed under each
category with a general indication of the age of the debts; and
(c) other information required by the council
(3) If a council does not hold a meeting in a particular month, the report is to be laid before
the council committee performing the council’s financial functions for the particular month
The Financial Report for May 2015 is attached for Council's review. The results to the end of May are as
expected for this time of the year. Final budget amendments for the financial year will be addressed in a
separate budget review agenda item. Adjustments relate to recognition of additional revenue such as rates and
grants and the sale of 7 vehicles. Other adjustments relate to identified savings being reallocated to areas of
over expenditure. These adjustments will be reflected in the June monthly financial report.
Links with Strategic Plan:
Goal 5 – Effective Council Management
5.1 Sustainable financial management within our mission
Legislative and Policy Implications:
1
Reporting compliance in accordance with Local Government (Accounting) Regulations
Financial Implications:
Nil
Risks:
Nil
Recommending Officer:
Valerie Urbain, Finance Manager
Any queries on this report may be directed to the Recommending Officer on telephone (08) 8983 0600.
Any member of Council who may have a conflict of interest, or a possible conflict of interest in regard to any item
of business to be discussed at a Council meeting of a Committee meeting should declare that conflict of interest
to enable Council to manage the conflict and resolve it in accordance with its obligations under the Local
Government Act and its policies regarding the same.
Attachment/s Title:
2015 May Council Monthly Report Attachment 110194
2
Finance Report
For the month of May 2015
TABLE OF CONTENTS
SECTION 1 - EXECUTIVE SUMMARY
1.1 Executive Summary
SECTION 2 - FINANCIAL RESULTS
2.1
2.2
2.3
2.4
2.5
2.6
Budget Summary Reports
Investment Management Report
Debtor Control Accounts
Creditors Paid Report
Statement of Credit Card Transaction
Financial Reserves Schedule
SECTION 1
Executive Summary
1.1 Executive Overview
Overview
May 2015 year to date represents 91.5% of the financial year 2014/15.
The results to the end of May are summarized below and are as expected for this time of the
year. Final budget amendments for the financial year will be addressed in a separate budget
review agenda item. Adjustments relate to recognition of additional revenue such as rates and
grants and the sale of 7 vehicles. Other adjustments relate to identified savings being
reallocated to areas of over expenditure. These adjustments will be reflected in the June
monthly financial report.
The total outstanding rates as at 31 May 2015 is approximately $2.9million. The outstanding
rates and charges from the last property auction of approximately $300,000 will be received
prior to 30 June 2015.
Revised Budget
2014/15
Total Operational Income
Total Operational Expenditure
Total Capital Income
Total Capital Expenditure
Net (Income)/Expenditure
YTD actuals +
Committed
% of Budget
(11,318,760)
11,560,750
241,990
(11,903,905)
9,630,358
(2,273,546)
105.2%
83.3%
(3,655,250)
5,084,998
1,429,748
(2,171,369)
5,433,472
3,262,103
59.4%
106.9%
1,671,738
988,557
2.1(a)
Budget Summary Reports-Council
Budget versus Actuals as at 31 May 2015
% Year Elapsed =
91.51%
Operational Income
Budget 2014/15
Governance
Administration
Revised Budget
December 2014
Year to date
Actuals
Variance to
% Received of
Revised Budget Revised Budget
Projected
Income to
30 June 2015
Projected %
Received of
Revised Budget
0
0
0
0
(1,512)
(1,512)
(1,512)
(1,512)
Corporate Services
Rates (includes general rates)
Administration
(6,499,928)
(5,571,328)
(928,600)
(6,499,928)
(5,571,328)
(928,600)
(6,623,363)
(5,808,853)
(814,510)
(123,435)
(237,525)
114,090
101.9%
104.3%
87.7%
(6,739,000)
(5,810,000)
(929,000)
103.7%
104.3%
100.0%
Infrastructure
Planning
Works - Roads
Works - Administration
Mobile Workforce
(2,390,869)
(149,000)
(2,236,869)
(5,000)
0
(2,406,584)
(149,000)
(2,236,869)
(5,000)
(15,715)
(2,747,153)
(78,876)
(2,637,830)
(14,384)
(16,063)
(340,569)
70,124
(400,961)
(9,384)
(348)
114.2%
52.9%
117.9%
287.7%
102.2%
(2,759,000)
(90,000)
(2,637,000)
(16,000)
(16,000)
114.6%
60.4%
117.9%
320.0%
101.8%
(24,200)
(24,200)
(24,200)
(24,200)
(32,189)
(32,189)
(7,989)
(7,989)
133.0%
133.0%
(35,000)
(35,000)
144.6%
144.6%
(2,377,048)
(2,165,270)
(211,778)
(2,387,048)
(2,165,270)
(221,778)
(2,495,860)
(2,239,541)
(256,319)
(108,812)
(74,271)
(34,541)
104.6%
103.4%
115.6%
1,980,000
2,240,000
(260,000)
-82.9%
-103.5%
117.2%
(1,000)
(1,000)
(1,000)
(1,000)
(3,828)
(3,828)
(2,828)
(2,828)
382.8%
382.8%
(1,100)
(1,100)
110.0%
110.0%
(11,293,045)
(11,318,760)
(11,903,905)
(585,145)
105.2%
(7,555,612)
66.8%
Regulatory Services
Animal Control
Waste Management
Rates
Waste Transfer Stations
Community
Administration
Total Operational Income
(1,512)
(1,512)
2.1(a)
% Year Elapsed =
91.51%
Capital Income
Budget 2014/15
Governance
Administration
Infrastructure
Planning
Developer Contributions (IDL)
Works - Roads
Mobile Workforce
Reserve Operations
Regulatory Services
Animal Control
Waste Management
Humpty Doo Transfer Station Levy
Total Capital Income
TOTAL INCOME
Revised Budget
December 2014
Year to date
Actuals
% Received of
Revised Budget
Variance
Projected
Income to
30 June 2015
Projected %
Received of
Revised Budget
(12,000)
(12,000)
(12,000)
(12,000)
(112,273)
(112,273)
(100,273)
(100,273)
935.6%
935.6%
(112,273)
(112,273)
935.6%
935.6%
(1,793,000)
(17,000)
(930,000)
(824,000)
(17,000)
(5,000)
0
(3,254,000)
0
(930,000)
(2,324,000)
0
0
0
(1,655,735)
0
(674,983)
(855,657)
0
0
(125,095)
1,598,265
0
255,017
1,468,343
0
0
(125,095)
50.9%
0.0%
72.6%
36.8%
0.0%
0.0%
0.0%
(2,525,095)
0
(700,000)
(1,700,000)
0
0
(125,095)
77.6%
0.0%
75.3%
73.1%
0.0%
0.0%
0.0%
(16,000)
(16,000)
0
0
0
0
0
0
0.0%
0
0
(389,250)
(389,250)
(389,250)
(389,250)
(403,361)
(403,361)
(14,111)
(14,111)
103.6%
103.6%
(401,000)
(401,000)
103.0%
103.0%
(2,210,250)
(3,655,250)
(2,171,369)
1,483,881
59.4%
(3,038,368)
83.1%
(13,503,295)
(14,974,010)
(14,075,274)
898,736
94.0%
(10,593,980)
70.7%
0.0%
0.0%
0.0%
2.1(a)
% Year Elapsed =
91.51%
Operational Expenditure
Budget
2014/15
Revised
Budget
December 2014
Year to date
Actuals
Committed
YTD actuals +
Committed
Variance to
Revised Budget
% Spent of
Revised
Budget
Projected
Expense to
30 June 2015
Projected %
Spent of
Revised
Budget
Governance
Elected Members
Public Relations
Administration
1,017,012
318,250
17,880
680,882
1,182,412
335,650
17,880
828,882
947,851
197,190
2,683
747,978
1,999
817
630
552
949,851
198,008
3,313
748,530
232,561
137,642
14,567
80,352
80.3%
59.0%
18.5%
90.3%
1,230,000
336,000
4,000
890,000
104.0%
100.1%
22.4%
107.4%
Corporate Services
Administration
1,985,873
1,985,873
2,202,873
2,202,873
1,820,996
1,820,996
56,176
56,176
1,877,172
1,877,172
325,701
325,701
85.2%
85.2%
2,210,000
2,210,000
100.3%
100.3%
Infrastructure - Works
Planning
Works -Roads
Works - Street Lighting
Mobile Workforce
Reserve Operations
Property Administration
5,227,392
468,778
1,965,890
28,000
579,802
996,757
950,450
237,715
5,274,387
390,718
1,931,990
28,000
630,857
1,030,657
985,450
276,715
4,065,457
388,967
1,072,940
35,475
446,903
965,141
917,216
238,815
320,457
6,024
260,029
31,551
19,206
3,648
4,385,913
394,991 1,332,969
35,475 478,454
984,347
917,216
242,463
888,474
4,273
599,021
7,475
152,403
46,310
68,234
34,252
83.2%
101.1%
69.0%
126.7%
75.8%
95.5%
93.1%
87.6%
4,774,000
320,000
1,600,000
47,000
510,000
1,032,000
985,000
280,000
90.5%
81.9%
82.8%
167.9%
80.8%
100.1%
100.0%
101.2%
376,668
376,668
376,668
376,668
268,409
268,409
2,056
2,056
270,464
270,464
106,204
106,204
71.8%
71.8%
320,000
320,000
85.0%
85.0%
2,419,410
1,355,795
1,063,615
2,449,410
1,375,795
1,073,615
1,802,369
909,295
893,074
302,949
298,276
4,674
2,105,318
1,207,571
897,747
344,092
168,224
175,868
86.0%
87.8%
83.6%
2,445,000
1,375,000
1,070,000
99.8%
99.9%
99.7%
75,000
75,000
75,000
75,000
39,790
39,790
1,849.66
1,850
41,640
41,640
33,360
33,360
55.5%
55.5%
55,000
55,000
73.3%
73.3%
11,101,355
11,560,750
8,944,872
685,487
9,630,358
1,930,392
83.3%
11,034,000
95.4%
Regulatory Services
Animal Control
Waste Management
Administration
Community Services
Operations
Total Operational Expenditure
2.1(a)
% Year Elapsed =
91.5%
Capital Expenditure
Budget
2014/15
Revised
Budget
December 2014
Year to date
Actuals
Committed
Variance to
Revised Budget
% Spent of
Revised
Budget
78
78
99.9%
99.9%
130,536
130,536
99.9%
99.9%
39,119
39,119
127.5%
127.5%
181,549
181,549
127.5%
127.5%
334,760
172,006
545,314
23,034
71,614
10,032
0
107.1%
25.5%
113.4%
156.2%
74.9%
120.1%
100.0%
3,512,404
58,970
2,972,000
64,034
285,415
85,000
46,985
74.3%
25.5%
73.0%
156.2%
100.0%
170.0%
100.0%
6,707
6,707
9,293
9,293
41.9%
41.9%
16,000
16,000
100.0%
100.0%
53,966
53,966
16,034
16,034
77.1%
77.1%
70,000
70,000
100.0%
100.0%
5,433,472 -
348,474
106.9%
3,910,489
76.9%
1,581,918
90.5%
14,944,489
89.8%
Governance
Administration
32,000
32,000
130,614
130,614
130,536
130,536
-
130,536
130,536
Corporate Services
Administration
50,000
50,000
142,430
142,430
181,549
181,549
-
181,549 181,549 -
4,227,578
63,000
2,871,578
41,000
1,062,000
190,000
4,725,954
230,976
4,071,578
41,000
285,415
50,000
46,985
3,188,223
58,970
2,744,401
64,034
213,801
60,032
46,985
Regulatory Services
Animal Control
16,000
16,000
16,000
16,000
6,707
6,707
Waste Management
70,000
70,000
70,000
70,000
53,066
53,066
900
900
Total Capital Expenditure
4,395,578
5,084,998
3,560,081
1,873,391
15,496,933
16,645,748
12,504,953
2,558,877
Infrastructure - Works
Planning
Works - Roads
Mobile Workforce
Reserve Operations
Property Administration
TOTAL EXPENDITURE
1,872,491
1,872,491
-
5,060,714
58,970
4,616,892
64,034
213,801
60,032
46,985
15,063,830
-
Projected
Expense to
30 June 2015
Projected %
Spent of
Revised
Budget
YTD actuals +
Committed
2.2 Investment Management Report
Investment Schedule as at 31 May 2015
Date Invested
Invested Amount
Days
Invested
Invested
with
Interest
rate
Due date
Expected
return to
Maturity
Date
Date Invested
Invested Amount
Days
Invested
Invested with
Interest rate
Due date
Expected return
to Maturity Date
3.70%
3.58%
3.27%
3.63%
3.06%
3.00%
3.65%
3.65%
3.63%
3.05%
10/06/2015
14/07/2015
11/08/2015
26/09/2015
1/10/2015
11/11/2015
3/12/2015
8/12/2015
17/12/2015
28/01/2016
10/06/2014
14/01/2015
11/02/2015
26/09/2014
1/04/2015
11/05/2015
3/12/2014
8/12/2014
17/12/2014
28/05/2015
Total Investments
Investments Total
Total of Funds
$
$
$
$
$
$
$
$
$
$
$
156,002
4,600,000
1,500,000
1,310,517
1,000,000
2,000,000
1,149,605
1,041,959
1,010,200
1,000,000
14,768,283
$
$
$
$
$
$
156,002
14,612,281
14,768,283
736,885
337,797
15,842,965
365
181
184
365
183
365
365
365
365
246
NAB
NAB
NAB
NAB
NAB
ANZ
Westpac
ANZ
NAB
Comm
Trust Monies
Litchfield Council Investment
Business Max-l
General Operational
Total Funds by Institution
Westpac ,
$4,181,291 26%
NAB , $8,576,719
53%
ANZ, $3,519,959
21%
$5,772
$81,663
$24,727
$47,572
$15,342
$60,000
$41,961
$38,032
$36,670
$20,556
$372,294
2.3
Sundry Debtor Accounts as at 31 May 2015
Category
Current
Waste
Other Sundry
Total
$
30 Days
10,860
100
10,960 $
90 Days and
over
60 Days
70
46,395
46,465 $
541
541 $
Balance
894
17,223
18,117 $
12,365
63,718
76,083
Aged Debtor Accounts as at 31 May 2015
$50,000
$45,000
$40,000
$35,000
$30,000
Other Sundry
$25,000
Waste
$20,000
$15,000
$10,000
$5,000
$0
Current
30 Days
60 Days
90 Days and over
2.3
Outstanding Rates & Charges Balance as at 31 May 2015
Rates Outstanding Balance as at 31 May 2015
$12,000,000
9,920,984
9,603,135
$10,000,000
5,998,032
$8,000,000
4,859,501
$6,000,000
4,587,111
4,441,004
4,188,595
3,550,677
$4,000,000
3,073,284
2,961,156
2,917,228
$2,000,000
$-
Arrears
Current
Total Outstanding Balance
2013/14 Outstanding Balances
Rates are either due or overdue, no further ageing is possible. Prepayments are payments made in advance for the 2015/16
levies and charges and are not included in the outstanding balance. As at 31 May 2015, the balance of prepayments is
$407,184.
Summary of outstanding Rates as at 31/05/15:2014/15 outstanding rates
Prior years outstanding rates
$
$
$
1,113,159
1,804,070
2,917,228
Since 1 July 2014, prior years outstanding rates have reduced by 21%. Of the 2014/15 levies, 85% has been collected.
Nine Southport properties went to auction on 25th March 2015 for non-payment of rates and all were sold. An estimated
$300,000 is expected to be received June 2015 to further reduce the prior years outstanding balance once settlement has
been effected.
2.4
Creditor Accounts Paid for May 2015
EFT/Cheque
Date
Payee
Description
Amount
564.47-01
11/05/2015 Fulton Hogan Industries Pty Ltd
Contract 113
$192,556.32
568.374-01
19/05/2015 Australian Taxation Office (ATO)
Apr 2015 BAS
$112,844.00
569.409-01
22/05/2015 F & J Bitumen Services Pty Ltd
Contract 117
$46,827.00
572.280-01
29/05/2015 City of Darwin
Apr 15 - Shoal Bay Dump Fees
$41,499.58
569.460-01
22/05/2015 H & K Earthmoving Pty Ltd
Contract 121
$33,933.11
563.390-01
06/05/2015 Humpty Doo Bowls Club Inc
Grant - Replacement of Bowling Green
$33,000.00
00412818
20/05/2015 Australian Taxation Office (ATO)
2014/15 FBT
$27,629.07
564.514-01
11/05/2015 Veolia Environmental Services
Apr 15 - Transfer of waste to Shoal Bay
$25,054.93
569.925-01
22/05/2015 The Change Forum (Team Technologies
Culture Scan & Cultural Imprints Report
$24,898.50
569.260-01
22/05/2015 Earl James & Associates
Consultancy fees -subdivision survey
$20,350.00
570.460-01
Contract 121
$20,211.30
564.664-01
11/05/2015 Pitney Bowes Software Pty Ltd
MapInfo Access Program 2nd Contract
$19,778.39
570.409-01
Contract 117
$18,510.00
567.849-01
15/05/2015 WEX Australia ( Puma Card)
Apr 15 - Monthly fuel purchases
$17,813.34
564.162-01
11/05/2015 Civica Pty Ltd
Jun 15 - Authority Managed Services
$16,533.00
568.827-01
19/05/2015 Litchfield Green Waste Recyclers
Mulch Green & wood waste at HSWS
$15,180.00
565.905-01
13/05/2015 Roadside Services & Solutions Pty L
Various signs for stock as per quote
$15,159.65
567.176-01
15/05/2015 ASAP Tree Service
Remove trees from drains
$14,850.00
569.612-01
22/05/2015 Cremasco Civil Pty Ltd
Install floodway signs
$14,437.72
569.926-01
22/05/2015 Jacana Energy
P/E 31/3/15 Quarterly Street Lighting Ac
$13,463.84
Dd280415
05/05/2015 Westpac Cards & Direct Debits
Apr 15 - Credit card purchases
$11,538.05
DD260515
29/05/2015 Westpac Cards & Direct Debits
May 15 - Credit card purchases
$11,249.03
569.978-01
22/05/2015 EPRINT
Educational booklet design/printing
$11,000.00
569.953-01
22/05/2015 HWL Ebsworth Lawyers
Legal fees - Power of sale
$10,342.99
570.599-01
26/05/2015 Welding & Maintenance Services NT
Material for construction of bollards
$9,702.00
569.906-01
22/05/2015 Ward Keller Pty Ltd ( Lawyers )
Legal fees - Advice on Employment
$9,425.35
572.979-01
29/05/2015 THE Shed Company Darwin
Part payment for Shed - Livingstone Res
$9,000.00
572.87-01
29/05/2015 Top End Linemarkers Pty Ltd
Road line marking
$8,613.00
563.906-01
Legal fees - Complaint Handling Procedure
$8,572.54
564.906-01
Legal fees - Dog Infringement Notice
$8,332.50
567.976-01
15/05/2015 CNH Industrial P/L ( Case VIC)
Supply Parts for Case Backhoe
$8,211.90
564.343-01
11/05/2015 C L ROWE & Associates
Electoral Representation Review
$7,290.00
572.409-01
Contract 117
$7,260.00
565.85-01
13/05/2015 TELSTRA
Apr 15 - monthly phone account & Directory
$6,801.96
567.612-01
Supply Ezi drive steel guide posts
$6,359.36
570.495-01
26/05/2015 The Exhibitionist
Displays for Freds Pass Rural Show
$5,768.40
565.141-01
13/05/2015 Michels Warren Munday
Consultancy - Girraween Roundabout
$5,225.00
570.556-01
26/05/2015 City of Palmerston
Fees for acting CEO
$4,347.20
567.930-01
15/05/2015 Coleman's Contracting & Earthmoving
Contract 119
$4,100.00
570.926-01
Mar 15 - Power account
$4,081.36
564.956-01
11/05/2015 Ironwood Consulting
Consultancy - Site Project Manager
$3,975.00
568.824-01
19/05/2015 G Sullivan Electrical & Airconditio
Install solar lights & generator at BSWS
$3,898.13
568.460-01
Stone pitching & Wing walls
$3,562.00
570.612-01
"School Zone" signs
$3,520.03
570.515-01
26/05/2015 JC Electronic Security Pty Ltd
Supply & Install Security Cameras
$3,289.10
572.495-01
29/05/2015 The Exhibitionist
2015 Freds Pass Show Equipment Hire
$3,221.90
567.942-01
15/05/2015 Raine & Horne
Rent allowance - Pay 23
$3,000.00
564.31-01
11/05/2015 Top End Sign Sales
Road signs
$2,563.00
563.596-01
06/05/2015 Area9 IT Solutions - HARDWARE
Apr 14 - IT support & assistance
$2,502.50
563.806-01
06/05/2015 Zippy Cleaning & Maintenance Service
Apr 15 - Clean Litchfield Council Office
$2,428.54
564.142-01
11/05/2015 Australian Institute of Management
Staff Training - Applied Project Management
$2,350.00
570.930-01
26/05/2015 Coleman's Contracting & Earthmoving
Contract 119
$2,272.05
570.144-01
26/05/2015 Origin
LPG Gas
$2,221.40
570.176-01
Remove trees
$2,127.22
2.4
EFT/Cheque
Date
Payee
Description
Amount
564.144-01
11/05/2015 Origin
LP Gas
$2,117.05
564.183-01
11/05/2015 Chris's Backhoe Hire Pty Ltd
Grave digging
$2,112.00
564.665-01
11/05/2015 Al's Panel Shop
Repair vehicle damage
$2,065.14
564.141-01
11/05/2015 Michels Warren Munday
Consultancy - Wadham Lagoon
$2,037.75
569.828-01
22/05/2015 Howard Springs Veterinary Clinic
Pet supplies for show.
$1,980.00
569.78-01
22/05/2015 Power & Water Corporation
2nd Supply - Livingstone Rec. Reserve
$1,780.00
565.926-01
Apr 15 - Cemetery power account
$1,768.54
570.522-01
26/05/2015 Farmworld NT Pty Ltd
Supply fuel tank for Tractor
$1,730.15
572.906-01
Legal fees - Roadside Rubbish Collection
$1,694.85
567.460-01
Clean up oil spills
$1,619.20
563.384-01
06/05/2015 Ms C Vernon
Apr 15 - Authority Consulting
$1,575.00
563.132-01
06/05/2015 Airpower NT Pty Ltd
400hr Service on mower
$1,557.40
563.801-01
06/05/2015 King Diesel & Maintenance Pty Ltd
Radiator repair on Backhoe
$1,544.40
569.111-01
22/05/2015 Stickers and Stuff
USB silicon wrist bands for show
$1,516.00
564.806-01
11/05/2015 Zippy Cleaning & Maintenance Service
Apr 15 - Office & Chapel cleaning
$1,451.78
564.731-01
11/05/2015 AMCOM Pty Ltd
Jun 15 - Internet charges
$1,329.41
565.971-01
13/05/2015 Mugavin Contracting Pty Ltd
Repair broken pipe under road
$1,320.00
569.210-01
22/05/2015 A & K Fencing
Repair fence
$1,280.00
563.281-01
06/05/2015 RTM Dept of Infrastructure
Traffic management - Accident/Fatality
$1,200.00
563.51-01
06/05/2015 Southern Cross Protection
Apr 15 - Security services
$1,182.36
569.3-01
22/05/2015 Combined Communications Solutions
Remove 12m Section of HSWS Mast
$1,149.50
563.22-01
06/05/2015 Iron Mountain Australia Pty Ltd
Apr 15 - Record Management
$1,132.48
563.973-01
06/05/2015 Engineering Education Australia Pty
Stormwater Management Training Course
$1,125.00
568.612-01
Purchase and install Bollards
$1,100.00
563.970-01
06/05/2015 Rustycan Engineering
Engineering report for BSWTS
$1,100.00
572.596-01
29/05/2015 Area9 IT Solutions - HARDWARE
May 15 - IT support & assistance
$1,078.00
00412815
18/05/2015 Mr D M Hennessy
22/11/14 Injury Claim - Insurance
$1,000.00
567.424-01
15/05/2015 S.E. Rentals PTY Ltd
May 15 - Copier lease
$942.70
563.762-01
06/05/2015 Mr J Delaney
Consultancy - Provision of technical services
$942.56
563.187-01
06/05/2015 Norsign
Road signs
$900.90
570.506-01
26/05/2015 Turbo's Tyres
S&F 2 tyres to crew truck
$897.60
572.307-01
29/05/2015 Randflex Pty Ltd
Supply 4 Boxes of plastic urn container
$879.12
565.455-01
13/05/2015 Mini-Tankers Australia Pty Ltd
Apr 15 - Fuel account
$845.76
564.895-01
11/05/2015 Australia Day Council NT
2015 Australia Day Conference Contribution
$800.00
568.367-01
19/05/2015 Bunnings Group Limited
Apr 15 - Monthly hardware account
$798.18
B-Pay-90
06/05/2015 RTM Motor Vehicle Registry - MVR
Hilux Ute Rego - CA21GG
$797.40
569.599-01
Repairs to compactor
$704.00
564.639-01
11/05/2015 Captovate Pty Ltd
5 Hour Support Pack Add-On
$693.00
563.278-01
06/05/2015 Mr D Tranter
Reimburse exps - Risk Management Conf.
$685.14
563.90-01
06/05/2015 Industrial Power Sweeping
Sweeping of Road and car park
$673.75
563.163-01
06/05/2015 Tonkin Consulting
SCS Prepaid Top Up
$645.70
568.950-01
19/05/2015 Metrocount (Microcom P/L)
Training course
$605.00
567.28-01
15/05/2015 Rural Fire Protection
Tag & test fire equipment
$597.30
564.125-01
11/05/2015 NT Automotive Group (Darwin Mitsubishi)
15,000km Vehicle service
$575.00
568.329-01
19/05/2015 Charles Chew & Associates
Structural Engineering Site Inspection & Report
$550.00
563.97-01
06/05/2015 Cleanaway
Apr 14 - Clear cemetery bins
$546.75
569.58-01
22/05/2015 Staples Australia Pty Ltd (Corporate)
Stationery
$510.35
563.748-01
06/05/2015 Agricultural Mechanical Services
Replace fuel supply pump on Case Tractor
$495.80
568.926-01
Mar 15 - Power account
$495.19
565.560-01
13/05/2015 Jobfit Health Group Pty Ltd
Medical Examination
$486.20
567.560-01
Medical examination
$486.20
570.626-01
26/05/2015 Mr G W Roberts
Transport abandoned cars
$450.00
564.36-01
11/05/2015 Bridge Toyota
20 000km Vehicle service
$442.43
572.599-01
Welding Repairs to Bobcat and Compactor
$440.00
2.4
EFT/Cheque
Date
Payee
Description
Amount
572.28-01
Fire extinguisher test at Humpty doo
$423.50
563.590-01
06/05/2015 Top End Refrigeration, Air Conditioning
Clean/service air conditioner
$412.50
568.928-01
19/05/2015 RSEA Pty Ltd
Polo shirt & Logo
$395.45
567.745-01
15/05/2015 RTM Department of Correctional
Timber desk name plates for Council Chambers
$390.01
563.326-01
06/05/2015 Eyesight Security P/L
Apr 15 - Security patrols at cemetery
$384.78
570.98-01
26/05/2015 All Rural Mechanical
40,000km Vehicle service
$363.75
563.371-01
06/05/2015 Aardvark Crane & Tilt
Transport concrete blocks
$363.00
570.92-01
26/05/2015 St John Ambulance Australia (NT) In
First Aid Training
$360.00
563.599-01
Repairs to Door on Compactus Bin
$352.00
563.594-01
06/05/2015 All Aluminium
Make & fit carry basket to mower
$350.00
572.893-01
29/05/2015 Pacific Brands Sports & Leisure -
Uniforms
$348.70
564.187-01
11/05/2015 Norsign
Road signs
$346.48
564.176-01
Mulch cut down trees
$330.00
563.535-01
06/05/2015 Top End Windscreens & Tinting
Replace car door window (mower damage)
$319.80
570.134-01
26/05/2015 Figleaf Pool Products
May 15 - Bi-Monthly water testing
$307.80
570.560-01
12 Flu Vaccinations
$303.60
569.506-01
Supply and fit tyre for mower
$293.70
572.506-01
Tyres for mower
$292.60
563.522-01
Blades and pin for mower
$288.00
568.58-01
Stationery
$284.04
569.47-01
22/05/2015 Fulton Hogan Industries Pty Ltd
Hot mix for pothole patching
$275.00
563.928-01
Safety shoes
$273.61
568.586-01
19/05/2015 Mr J J Dunning
Reimburse expense - Asbestos testing
$264.00
564.522-01
2 x belts for Mower
$262.40
DD220515
25/05/2015 S.E. Rentals PTY Ltd
May 15 - Cemetery copier lease
$260.79
569.490-01
22/05/2015 Combined IT Solutions Pty Ltd
May 14 - Tracking System Data Access
$255.20
568.78-01
Mar 15 - HDWS Water account
$243.37
563.61-01
06/05/2015 Greenthemes Indoor Plant & Hire
Apr 15 - Indoor plant hire
$242.30
564.371-01
Transport abandoned vehicles
$242.00
565.371-01
Transport abandoned vehicles
$242.00
568.506-01
Repair truck, tractor & mower tyre
$238.70
563.360-01
06/05/2015 Ace Traffic Control
Provide traffic control
$237.60
563.690-01
06/05/2015 Total Hydraulic Connections (NT) Pt
Replace hydraulic cylinder on loader
$236.50
563.815-01
06/05/2015 Jeffress Advertising
Position Vacant Add
$231.66
564.58-01
Stationery
$228.99
572.690-01
29/05/2015 Total Hydraulic Connections (NT) Pt
Repair Hydraulics on Backhoe
$224.98
564.975-01
11/05/2015 Allweld Engineering
Repair tractor axles & Jackhammer
$212.50
563.36-01
06/05/2015 Bridge Toyota
10,000km vehicle service
$210.00
569.41-01
22/05/2015 Arno's Tyre Service
Replace tube on Tractor
$209.00
00412812
12/05/2015 Litchfield Council Petty Cash
Reimburse petty cash
$188.75
00412816
19/05/2015 Litchfield Council Petty Cash
Thorak Petty Cash Reimbursement
$188.45
572.133-01
29/05/2015 Rural Business Guide
2015 Freds Pass Show Add
$185.00
567.513-01
15/05/2015 GNK Boss Solutions
Apr 15 - Weekend kennel cleaning
$180.00
572.56-01
29/05/2015 Colemans Printing Pty Ltd
Business cards
$176.00
565.189-01
13/05/2015 HD Enterprises P/L (HD Pump Sales &
Repair pump on spray buggy
$165.00
564.249-01
11/05/2015 Territory Rural
Herbicide
$165.00
563.126-01
06/05/2015 Water Dynamics Darwin Irrigation
Irrigation Supplies
$158.85
564.41-01
11/05/2015 Arno's Tyre Service
On Site Puncture repair on Backhoe
$154.00
567.928-01
Fluro Polo shirts & Embroidery
$146.20
567.85-01
15/05/2015 TELSTRA
Apr 15 - Cemetery phone account
$141.62
569.565-01
22/05/2015 Curby's (NT) Pty Ltd
Name badges
$140.80
570.58-01
Stationery
$140.02
2.4
EFT/Cheque
Date
Payee
Description
Amount
563.287-01
06/05/2015 Harvey Distributors
Hand towel dispensers
$139.26
565.941-01
13/05/2015 Everlon Bronze
Bronze plaque
$137.50
B Pay 90
06/05/2015 Sensis Pty Ltd
Apr 15 - Yellow Pages Directory Listing
$134.20
565.28-01
Replace valve on fire reel
$132.00
563.608-01
06/05/2015 Hitachi Construction Machinery (
20l Hydraulic oil
$131.67
569.928-01
Uniform/protective clothing
$127.38
569.441-01
22/05/2015 Caps Hire (Wilson Hire)
Hire 6m scissor lift
$126.50
570.835-01
26/05/2015 Outback Auto Electrics &
Repair wiring on ute.
$112.00
564.300-01
11/05/2015 Darwin Office Technology P/L
Copier metered charges - Cemetery
$111.20
563.58-01
Stationery
$110.94
569.70-01
22/05/2015 Local Government Association NT
Procurement training
$110.00
569.189-01
Fibreglass kit for fuel tank repair
$101.81
563.972-01
06/05/2015 Coolalinga Florist
Wreath for Anzac Day
$100.00
563.659-01
06/05/2015 Litchfield Springs Water Pty Ltd
4 x 15 L Water bottles
$90.00
564.826-01
11/05/2015 Normist P/L (Darwin Bolt Supplies)
Assorted bolts & turnbuckles
$82.56
567.876-01
15/05/2015 NT Ice
30 bags of ice
$77.00
569.522-01
Grease nipples for tractor
$75.80
568.99-01
19/05/2015 SBA Office National
Stationery
$71.30
567.751-01
15/05/2015 Mrs A F Connolly
Reimburse expense - DVD Burner
$69.00
565.126-01
Irrigation parts
$65.34
564.974-01
11/05/2015 Mr A Allcorn
Reimbursement for Criminal History Check
$55.00
572.484-01
29/05/2015 Ms D M Chellingworth
Reimburse - Mobile phone
$55.00
570.307-01
26/05/2015 Randflex Pty Ltd
30 Urn lids
$49.50
569.30-01
22/05/2015 Territory Springwater Pty Ltd
Bottled water - Thorak
$42.00
569.126-01
Irrigation items
$37.55
565.893-01
13/05/2015 Pacific Brands Sports & Leisure -
Uniforms
$33.00
563.807-01
06/05/2015 Totalweld Sales & Service P/L
Welding rods for cremator repairs
$31.90
565.30-01
13/05/2015 Territory Springwater Pty Ltd
Water bottles
$31.50
563.826-01
06/05/2015 Normist P/L (Darwin Bolt Supplies)
Fasteners for cremator repairs
$30.77
563.189-01
Air line coupling & Gloves
$30.60
570.78-01
P/E 23/4/15 Water account
$29.10
564.25-01
11/05/2015 RTM Integrated Land information Sys
Apr 15 - Land Search
$26.40
572.565-01
29/05/2015 Curby's (NT) Pty Ltd
Name badge
$22.00
568.671-01
19/05/2015 Burson Automotive Pty Ltd
Plastic tank repair kit
$21.07
565.14-01
13/05/2015 Australia Post
Registered letter
Total
$4.36
$ 997,348.51
2.5
Statement of Credit Card Transactions
Credit Card Transactions for May 2015
STAFF MEMBER
DETAILS
COST CODES
GROSS
GST
Iian Wilson
Car rental
3000.310.645
$
162.05
$
14.73
CEO
Airfare
3000.310.645
$
265.60
$
24.15
Accommodation
3000.310.644
$
215.76
$
19.61
Travel meal
3000.310.644
$
79.43
$
7.22
Parking fees
3000.310.645
$
51.50
$
4.68
Car rental
3000.310.644
$
41.60
$
3.78
Meals
3000.350.515
$
231.40
$
21.04
W3989.122
$
108.23
$
9.84
Fuel
Freeway toll fees
3000.310.645
$
30.92
$
2.81
Fuel
W3989.122
$
80.56
$
7.32
Diesel Fuel
W3989.122
$
96.14
$
8.74
Diesel Fuel
W3989.122
$
106.36
$
9.67
CEO Phone
3000.350.640
$
146.52
$
13.32
Joanne Mullins
Conference accommodation
Customer Service
Manager
Conference meals
3120.310.644
3120.310.644
$
$
299.08
58.00
$
$
27.19
5.27
3120.310.644
$
154.00
$
14.00
Conference Taxi
Conference meals
3120.310.644
3120.310.644
3120.310.644
$
$
$
66.60
65.00
344.60
$
$
$
6.05
5.91
31.33
Brush & turpentine
3120.350.500
$
13.68
$
1.24
Accommodation - Staff incentive
3120.350.515
$
238.52
$
21.68
Andrew Farrell
Worksop Catering for "The Change Forum"
3000.350.515
$
174.40
$
15.85
Property & Assets
Manager
Worksop Catering for "The Change Forum"
3000.350.515
$
80.82
$
7.35
Stationery for "The Change Forum"
3000.350.500
$
330.88
$
30.08
Diesel fuel
W3983.122
$
167.87
$
15.26
Diesel fuel
W3983.122
$
101.86
$
9.26
Diesel fuel
W3983.122
$
137.31
$
12.48
Diesel fuel
W3983.122
$
106.75
$
9.70
Amnet broadband
3120.360.638
$
50.00
$
4.55
Miguel Alarcon
Stylus
3400.350.500
$
51.00
$
4.64
General Manager I & P
Airfare - Engineering Course
3400.310.645
$
484.00
$
43.90
Protective case - iPad
3400.375.527
$
99.00
$
9.00
2.5
Statement of Credit Card Transactions
Credit Card Transactions for May 2015
STAFF MEMBER
DETAILS
Graeme Francis
Standards for kerb collection
General Manager Projects
Educational items for pre-school
Diane Chellingworth
Telstra Phone
COST CODES
GROSS
GST
W3992.42
$
375.84
$
34.17
3410.350.414
$
346.14
$
-
3120.350.640
$
56.61
$
5.15
Business & Economic Development
Chamber of Commerce function
3120.310.644
$
20.00
$
1.82
Manager
Air fare - Planning course
3120.310.645
$
564.98
$
51.36
Items for Freds Pass Show
3700.341.677
$
90.00
$
8.18
Monitor stands & Ipad/phone covers
3200.375.525
$
362.48
$
32.95
Tally counter
3700.341.677
$
19.34
$
1.76
3700.341.677
$
45.50
$
4.14
3700.341.677
$
33.92
$
3.08
3700.341.677
$
18.97
$
1.72
3700.341.677
$
11.69
$
1.06
B&ED Networking function
3120.310.644
$
75.00
$
6.82
Freds Pass Show - Stallholders tickets
3700.341.677
$
167.00
$
15.18
Glen Byrnes
Staff amenities - Milk
3410.350.515
$
12.00
$
-
Waste Manager
Staff amenities - Cleaners/Handwash
3410.350.515
$
49.77
$
Staff amenities - Milk
3410.350.515
$
11.40
$
-
Vehicle hire
3410.310.645
$
269.73
$
24.52
Hire vehicle fuel
3410.310.645
$
92.87
$
8.44
Freeway Toll Fees
3410.310.645
$
17.77
$
1.62
Safety wear
3410.350.508
$
328.68
$
29.88
10Pkt Squinchers
3410.350.515
$
80.08
$
7.28
Irrigation parts
3430.622.420
$
68.65
$
6.25
20lt Diesel oil
W3973.123
$
125.42
$
11.40
Irrigation parts
3430.622.420
$
66.95
$
6.09
Oil filter
W3972.123
$
13.55
$
1.23
Fuel filter
W3972.123
$
25.07
$
2.28
Oil & fuel filters
W3973.123
$
77.11
$
7.01
Nuts & bolts
W3746.30
$
28.33
$
2.58
Studs & 18mm drill bit
4.52
W3746.30
$
63.87
$
5.81
Irrigation parts
3430.622.420
$
209.30
$
19.02
Herbert Backers
2 x Padlocks
3200.375.527
$
199.96
$
18.18
Road Network Manager
32pc Socket set
W3598.9.506
$
102.99
$
9.36
Subscription to ARRB
3400.350.503
$
885.80
$
-
18v Drill, 2 step ladders & shovel
W3598.9.506
$
771.30
$
70.12
William Green
2 x 20kg Dog food
4040.435.562
$
93.00
$
8.45
Regulatory Services
Safety boots
4040.350.508
$
135.95
$
12.36
Manager
2 x Safety boots
4040.350.508
$
359.90
$
32.72
Total
$ 10,916.36 $ 878.19
2.6
Financial Reserves Schedule
Financial Reserves Schedule as at 31 May 2015
Humpty Doo
MWF
Waste
Amenities
Contingency Election Infrastructure
Transfer
Machinery
Station
Shed
$
$
$
$
Balance as at 1/7/14
Transfers to Reserves:Transfers from Reserves:Dirt Girl World Get Grubby Program
Howard Springs BMX Track
Wadham Lagoon Flood Mitigation Plan
New position - Asset Accountant
Revaluation of Assets
MWF Signs Tender Equipment
MWF Patching Tender Equipment
Waste Management & Disposal Services
December 2014 Budget Review
Building Compliance Freds Pass Reserve
Humpty Doo Bowls Grant
Balance as at 31/05/15
*Externally restricted reserves
2,842,427
-
67,000
-
4,666,400
-
1,032,364
403,361
832,000
-
Property
Realignment
$
Plant and
Infrastructure
Vehicle
Development
Replacement
Levy*
$
581,630
-
$
581,682
-
Total
$
800,221
11,403,724
674,983
1,078,344
(7,500)
FR14/WRE/001LI
FR14/RG/054
PW14/RFWL/001LI
PA14/ST/026
FR14/ROA/001LI
PA14/ST/027
PW14/CP/108LI
PW14/DUMPS/001LI
FR15/BR/002
FR15/FPRF/003
FR15/GG/001
(50,000)
(50,000)
(50,000)
(76,999)
(99,500)
(25,000)
(50,000)
(515,400)
(35,000)
(30,000)
2,204,527
800,000
67,000
4,439,401
2,235,725
(832,000)
-
(198,700)
581,630
258,482
Council Minute & Meeting
1,475,204
11,261,969
Oct-14
Oct-14
Oct-14
Nov-14
Nov-14
Nov-14
Dec-14
Dec-14
Feb-15
Feb-15
Mar-15
Agenda Item No:
12.1
Report Number:
Report Title:
Changes to Meeting Agenda and Reports
Meeting Date:
Attachments:
0
Infoxpert Number/s:
2015/0005
Enter Document ID/s
Summary:
This report outlines changes to the Council Meeting Agenda and associated Officers Reports formats suggested
in order to streamline Council Meetings, improve decision making and transparency, and better inform residents
of the activities of Council.
Recommendation:
2. THAT Council approves the new Council Agenda and Officers Reports format and structure for use in
the preparation of Council Meeting business papers as found used in the 18 June 2015 meeting
agenda.
3. THAT the Chief Executive Officer be required to maintain an appropriate register of all Council
Resolutions, with those Resolutions requiring action which are outstanding to be reported to Council
monthly.
4. THAT the Register of Council Decisions be available on Council’s website, with the exemption of those
resolutions which remain in confidence under legislation.
Background:
Previous Council Meetings have followed an agenda and reporting structure which has overtime gradually
become administratively difficult to manage, resulting in governance weaknesses. This includes difficulty in
reviewing past Council Resolutions, easily identifying the Officers Reports which are associated with these
decisions, and reporting on the status of Council Resolutions requiring action by Council Officers. In order to
reduce these, the current agenda reflects a number of changes. Most significantly:
1. Council Officer Reports included in an agenda are numbered sequentially in the following format:
YY/####, with YY representing the last two digits of the year in which the report was written, and ####
representing the sequential numbering of when the report was written. The number is generated and
assigned by the Council Secretary. Example: 15/0005 would be the fifth report written in the year 2015.
2. Recommendations by Officers are found at the beginning of the report following a brief summary of the
purpose and intent of the report. This provides readers with a quick understanding of what resolution
Officers are seeking from Council.
3. When Council determines to make a resolution (whether based on the recommendation or not), the
resolution is assigned a number in the format YY/####/##, with YY/#### identifying the Report
associated with the resolution, and /## being a sequential number generated and assigned by the
Council Secretary and included in the Minutes of the meeting. Example: 15/0005/02 would be the
second resolution associated with Officer Report 15/0005.
4. Officer Reports, when included in an agenda, become Agenda Items. These are not divided by functional
area, but rather by the sequencing of the agenda to appropriately facilitate the business of the meeting.
5. Greater emphasis is placed on Officer Reports seeking resolutions by Council which facilitate the orderly
1
operations of Council, rather than on those reports which merely provide information without analysis.
6. Greater governance emphasis is placed on ensuring all decisions for which Council Officers have
insufficient delegations and authority to make are brought to Council for resolution in a timely manner,
and that these resolutions are then tracked and monitored in a transparent manner.
7. Where the expenditure of funds not within the current adopted budget is requested, this will be
explicitly requested in a recommendation.
8. Both public questions sessions provided for in earlier agenda formats continue to be provided in this
new format.
Officers believe that these changes to the format and structure of Council’s business papers will be beneficial
both to proper Council decision making and to the efficient administration of the organization.
1
Effective leadership and governance
Internal policies regarding the administration of business papers will be adjusted following the adoption of this
recommendation. No other legislative implications apply.
Nil.
Risks:
Members of the public attending or reading Council business papers may struggle with a new format. Any
requests, complaints or suggestions by the public are welcomed by Officers, and can be provided through the
telephone number indicated below.
BEN DORNIER – ACTING CHIEF EXECUTIVE OFFICER
2
Agenda Item No:
11.2
Report Number:
Report Title:
FINANCIAL ASSISTANCE GRANTS TO LOCAL GOVERNMENT
Meeting Date:
Attachments:
1
15/0001
Infoxpert Number/s:
Summary:
Financial Assistance Grants are a vital part of the revenue base of all councils, and this year councils will receive
$2.3 billion from the Australian Government under this important program. The Government’s decision in the
2014 Federal Budget to freeze the indexation of Financial Assistance Grants for three years beginning in 2014-15
will unfortunately cost councils across Australia an estimated $925 million by 2017-18.
Recommendation:
1. THAT Council receive Report Number 15/0001
2. THAT Council acknowledges the importance of federal funding through the Financial Assistance Grants
program for the continued delivery of councils services and infrastructure
3. THAT Council will ensure that this federal funding, and other funding provided by the Federal
Government under relevant grant programs, is appropriately identified as Commonwealth grant
funding in council publications, including annual reports.
Background:
ALGA and the state local government associations are seeking the support of Council for advocacy to have the
Federal Government reverse the decision to freeze the indexation of Financial Assistance Grants.
While the Financial Assistance Grants are paid through each state’s Local Government Grants Commission, the
funding originates with the Commonwealth and it is important it is recognized as such.
Council and every other council in Australia have been asked to pass a resolution acknowledging the importance
of the Commonwealth's Financial Assistance Grants in assisting Council to provide important community
infrastructure.
Council acknowledges the receipt of Financial Assistance Grants from the Commonwealth. Council publications,
such as the annual report should highlight council projects that have been funded through Financial Assistance
Grants program.
1 Effective leadership and governance
2 Vibrant local economy
LOCAL GOVERNMENT GRANTS COMMISSION ACT section 12 Functions of Commission (1) The functions of the
Commission are to make recommendations to the Minister in a report in respect of: (a) the amounts of money
to be allocated to local governing bodies from the money provided to the Territory under the Local Government
(Financial Assistance) Act 1995 (Cth);
1
A reduction in the amount of financial assistance provided to the Territory will consequently reduce the amount
of funding this Council receives
Risks:
Nil
DERRICK TRANTER – GOVERNANCE MANAGER
Attachment/s Title:
Correspondence from ALGA
2
29 May, 2015
Dear colleague,
Re: Financial Assistance Grants to Local Government
The President of the local government association in your state, together with the
President of the Australian Local Government Association, recently wrote to your
council seeking support for the associations’ advocacy aimed at the immediate
restoration of indexation for Financial Assistance Grants which councils receive from
the Australian Government. We are writing to you to enlist your support in encouraging
your council to play its part in that advocacy campaign.
Financial Assistance Grants are an important untied payment to councils from the
Australian Government which are invested in essential community infrastructure and
services ranging from local roads and parks to swimming pools and libraries. These
grants are a vital part of the revenue base of all councils, and this year councils will
receive $2.3 billion from the Australian Government under this program.
You will know the impact of the Government's decision to freeze the indexation of
Financial Assistance Grants on your council. At a national level, however, funding is
not keeping pace with demand for services and infrastructure in local communities and
the decision in last year’s Federal Budget to freeze indexation of Financial Assistance
Grants for 3 years will worsen this. Freezing Financial Assistance Grants at their
current level until 2017-18 will result in a permanent reduction in the Financial
Assistance Grants base by 13%.
Persuading the Commonwealth Government to end the indexation freeze early will be
challenging but the task is made more difficult by the lack of acknowledgment many
councils give to the Financial Assistance Grants funding they receive. This is why
ALGA and state associations asked each council to pass a resolution acknowledging
the importance of the grants in assisting councils to provide important community
infrastructure. Councils have also been asked to acknowledge the receipt of Financial
Assistance Grants from the Commonwealth in media releases and council publications,
including annual reports.
The Financial Assistance Grants are paid quarterly and to illustrate the importance and
impact of the grants councils were also asked to identify an individual project of a similar
size to their annual or quarterly grants payment and to highlight this to the media and
their local Federal Member and Senator in a positive story on the grant funds.
Local government across the country has been united in its determination to see
indexation restored as soon as possible and our objective must be to see an end to
the freeze in 2016-17, a year earlier than planned. Doing so will limit the reduction in
the base of the grants and restore around $200 million in Financial Assistance Grants
funding to our communities.
This is important for every Australian community and for the financial sustainability of
our councils. We must continue to build momentum for the early restoration of
indexation and ensure that the Federal Government and MPs are fully aware of the
consequences for local communities. Your support for this effort will be greatly
appreciated.
Yours sincerely
Dr Shayne Silcox
President
LGMA National
Adrian Beresford-Wylie
Chief Executive
ALGA
Agenda Item No:
12.3
Report Title:
ELECTED MEMBERS ALLOWANCES
Meeting Date:
Attachments:
1
Report Number:
2015/0003
Infoxpert Number/s:
Enter Document ID/s
Summary:
Section 71 of the Local Government Act (the Act), in conjunction with Guideline 2, provides for the setting of
council member allowances. Guideline 2 set specific rules about the levels of allowances and provides for
maximum amounts.
Recommendation:
2. THAT Council approves the following allowances to be paid to Ordinary Council Members for the
2015/16 financial year: $13,086.40 as annual Base Allowance to be paid fortnightly in arrears,
$4,788.73 as annual Electoral Allowance to be paid fortnightly in arrears, and a maximum $3,635.50 as
Professional Development Allowance to be paid upon approval by the Chief Executive Officer of a
compliant Professional Development Activity, and no extra meeting allowance.
3. THAT Council approves the following allowances to be paid to the Deputy Mayor for the 2015/16
financial year: $26,905.28 as annual Base Allowance to be paid fortnightly in arrears, $4,788.73 as
annual Electoral Allowance to be paid fortnightly in arrears, and a maximum $3,635.50 as Professional
Development Allowance to be paid upon approval by the Chief Executive Officer of a compliant
Professional Development Activity, and no extra meeting allowance.
4. THAT Council approves the following allowances to be paid to the Mayor for the 2015/16 financial
year: $72,761.56 as annual Base Allowance to be paid fortnightly in arrears, $19,151.56 as annual
Electoral Allowance to be paid fortnightly in arrears, and a maximum $3,635.50 as Professional
Development Allowance to be paid upon approval by the Chief Executive Officer of a compliant
Professional Development Activity, and no extra meeting allowance.
5. THAT Council approves the following additional daily allowance to be paid to an Elected Member who
is Acting Mayor for a period longer than 7 calendar days for the 2015/16 financial year to be $253.15,
with the maximum claimable amount being $22,720.11.
Background:
A council must resolve allowances for the financial year when it adopts the budget for the financial year (section
71(3)). A council must adopt its budget on or before 31 July (section 128(1)). The amounts in the tables indicate
the maximum level at which allowances may be set.
1
Effective leadership and governance ;
1.3.1 Provide administrative and financial support for Elected Members to engage with their constituents on a
regular basis.
1
The application of the maximum amount is as prescribed within Ministerial Guideline 2. Once a council has
resolved the level of allowances for a financial year they cannot be changed except where Council resolves to
reduce them. No provision for an extra meeting allowance is provided within the recommendation.
The 2015/16 Annual Budget has provided for Elected Member Allowances to be set at their maximum.
Risks:
A future Elected Council may determine to set allowances differently to that set out here. In order to mitigate
this risk, and allow for flexibility in their choice, setting the allowances at their maximum allows a future Elected
Council to adjust these allowances lower should they see fit, as long as these decisions are compliant with
Ministerial Guideline 2. In addition, payments made to the Department of Local Government to cover the costs
of having the Official Manager will continue to be drawn unspent funds budgeted for Elected Member
allowances.
Attachment/s Title:
Elected Members Allowance attachment (pdf format)
2
Agenda Item No:
12.4
Report Title:
Draft Municipal Plan 2015/16
Meeting Date:
Attachments:
1
Report Number:
2015/0004
Infoxpert Number/s:
Enter Document ID/s
Summary:
This report presents the Draft Municipal Plan 2015/16, and recommends it be released for the statutory 21 days
public display, during which members of the public are able to make submissions as to its contents. Following
this period, submissions made and suggested changes will be incorporated and Council will be asked to adopt
the Plan. The draft Municipal Plan 2015/16 proposes an average increase in rates and waste charges to
ratepayers of 7.7%, or $73.
Recommendation:
2. THAT Council approves the release of the draft Municipal Plan 2015/16 for public consultation and
invite members of the public to make submissions regarding the Draft to Council, with the closing date
of public submissions being 10 July 2015.
3. THAT Council approves the release of the draft Annual Budget 2015/16 as incorporated into the draft
Municipal Plan 2015/16 for public consultation and invite members of the public to make submissions
regarding the draft to Council, with the closing date of public submissions being 10 July 2015.
4. THAT Council approve the use of the name “Developer Contribution Reserve” to replace
“Infrastructure Development Levy Reserve”, and that wherever the terms “Infrastructure
Development Levy” or “IDL” has been used in Council plans or communication, this be changed to
“Developer Contribution”.
Background:
Section 24 of the Local Government Act sets out the requirements for the annual review of Council’s Municipal
Plan:
(1)A council must adopt its municipal or shire plan (or revisions to its municipal or shire plan) between 1 April
and 31 July in each year and forward a copy of the plan (or the revised plan) to the Agency by the
latter date.
(2) Before the council adopts its municipal or shire plan (or revisions to its municipal or shire plan) for a
particular year, the council must:
(a) prepare a draft of the plan (incorporating any proposed revisions); and
(b) make the draft plan accessible on the council's website and make copies available for public
inspection at the council's public offices; and
(c)
publish a notice on its website and in a newspaper circulating generally in the area inviting
written submissions on the draft plan within a period (at least 21 days) from the date of the
notice; and
(d) consider the submissions made in response to the invitation and make any revisions to the
draft the council considers appropriate in the light of the submissions.
(3) Although the council's budget forms part of its municipal plan, this section does not apply to the
adoption of the budget or of amendments to it.
1
(4) The adoption of a budget, or of amendments to it, operates to amend the municipal plan so that it
conforms with the most recent text of the council's budget.
The Municipal Plan 2015/16 reflects significant work by Council Officers to incorporate structural and budgetary
changes following a period of change within the organization. Most significantly, it reflects a reduction in staff
numbers and resources while maintaining levels of service to the community. Key points are:

A staffing plan of 48.8 FTE (Full Time Equivalent) employees, vs 49.3 FTE in the 2014/15 financial year

An increase of rates of 5%, or $32.74.

An increase in the waste charge of 13.9%, or $40.26.

No reduction in levels of service offered by Council.

$3.2M in recurrent repairs and maintenance of Council assets, including pavement rehabilitation, resheeting, culverts, drains, driveways, shoulders, kerbing, cycle paths, signs, line marking, grading, and
pothole patching.

$1M for recreation reserves operations, maintenance and repairs.

$1.2M for the transportation of waste to Shoal Bay, including increased landfill fees being charged by
City of Darwin.

$5M in capital works associated with roads infrastructure, with the single largest project being the
completion of the new Girraween Road – Anglesy Road roundabout.
Following the release of the Draft for public consultation, submissions made by the public as to its contents will
be collated together with suggestions by Council Officers for any adjustments to the plan in response to these
submissions, and a final draft will be presented to Council for adoption.
In order to bring the Municipal Plan 2015/16 in line with legislation such as the Planning Act, and to ensure
terminology is consistent within Local Government, it is recommended that the Infrastructure Development Levy
be replaced in Council documents and general use with the term used in legislation: Development Contribution.
1
Section 24 of the Local Government Act, cited above, lays out the legislative requirements for Council’s
Municipal Plan. If the recommendation above is adopted by resolution of Council at this meeting, the 21 day
period of public consultation will commence 19 June 2015 and close on Friday 10 July 2015. The Final Draft will
then be presented for adoption at the July Council Meeting, ensuring compliance with Section 24.
The 2015/16 Annual Budget is contained within the Draft Municipal Plan 2015/16 (see attached) providing the
financial implications of the Plan. Statutory requirements for advertisements associated with the plan are
provided for within the current budget.
2
Risks:
No risks are identified as this report recommends only the release of the Draft Municipal Plan 2015/16 for public
consultation.
Attachment/s Title:
Draft Municipal Plan 2015/16 attachment (pdf format)
3
DRAFT MUNICIPAL PLAN 2015/2016
Girraween Road and Anglesey Road intersection upgrade
1
Introduction and Executive Summary
3
Map of Litchfield Municipality
6
Motto, Vision, Mission and Values
7
Program and Activity Structure Summary
8
2014/2015 Organisational Chart
6
Program and Activity Structure
7
Local Government Act
9
Municipal Long Term Financial Plan 2015/2020
11
Rates
14
Budget Analysis


Operational Revenue and Expenditure
Capital Revenue and Expenditure
17
17
19
Elected Members Allowance
22
Thorak Regional Cemetery Budget
23
2015/16 Staffing Plan
24
Program Profiles
26







Governance
Corporate Services
Regulatory Services
Infrastructure
 Planning
 Works
 Mobile Work Force
 Property
Waste Management
Community
Thorak Regional Cemetery
Key Performance Indicators
27
28
29
30
31
32
33
34
35
36
37
Comments can be made via Council’s email – [email protected] or by written submission to Ms
Diane Chellingworth, Business & Economic Development Manager, Litchfield Council, PO Box 446,
Humpty Doo NT 0836.
2
Introduction by Frank Crawley, Official Manager
I am pleased to present the draft 2015/16 Municipal Plan and Budget to the Litchfield community.
On 27 January 2015 The Minister for Local Government and Community Services the Hon Bess Price
placed the Litchfield Council under official management and appointed me to manage the affairs of
the council. In addition, she appointed me to investigate and report back to her by 30 June 2015 on
the conduct of the suspended members and the affairs and financial position of the council. Once
the Minister receives my report, she will invite written submissions from the suspended members on
the content of the report. The Minister then considers the report and any submissions made by the
suspended members. The Minister must either reinstate the suspended members or dismiss the
suspended members from office. At the time of writing this introduction (15 June 2015) the Minister
has not received my report.
The last 12 months has been a very turbulent time for council. I am pleased to report, however, that
there has been no reduction in service delivery to residents and ratepayers. In order to bring the
council back to a sustainable financial position there has had to be a significant decrease in staffing
numbers. All costs have been intensely scrutinised and only essential expenditure is being approved.
The draft plan is based on maintaining the current level of services to ratepayers.
The rate increase for 2015/16 has been kept to the lowest increase possible. General rates have
increased by 5% or $32.74. Due to an increase in dumping fees of 13.8% at Shoal Bay Waste
Management Facility, the waste management charge has increased by 13.9% or $40.26. This has
meant an overall increase of 7.7% or $73 for the average Litchfield ratepayer.
I would like to thank the community and staff for their patience, understanding and assistance since
my appointment. I encourage the community to comment on this draft Municipal Plan and budget.
Details of how to make submissions are included at the front of this plan.
Frank Crawley
Official Manager
3
Executive Summary by Ben Dornier, Acting Chief Executive Officer
It is my pleasure to work with the Official Manager and Litchfield Council staff and introduce the
draft Municipal Plan 2015/16 to the Litchfield community.
Following a request from the Official Manager at the beginning of May 2015, I have been seconded
from my position at the neighboring council of City of Palmerston to act as Chief Executive Officer at
Litchfield Council. The past year has been a difficult time for the organisation, with the arrival of a
new CEO in August 2014 followed by a period of divisiveness amongst Elected Members which
resulted in their suspension at the end of January 2015 as well as the departure of the new CEO in
early May 2015. These changes have caused considerable difficulties amongst staff, while causing
many in the community to question the decisions and directions of their local council.
Decisions on spending through the first half of 2015 reflected choices inconsistent with the original
objectives set for the organisation. Plans for the 2015/16 financial year were similarly inconsistent,
and would have seen unprecedented levels of spending which would have resulted in the use of
Council reserves as well as significant increases in rates for ratepayers. These decisions included the
increase of staffing numbers by 8, the purchase of a large amount of new vehicles with excessive
specifications, and salary increases for a large number of Council employees. It also included major
increases in legal fees and consultancies. Plans for 2015/16 further increased these financial
burdens. None of these decisions or plans were directly related to increasing service levels or adding
new services of benefit to the community.
Extricating the organisation from this situation and setting a financially sustainable course for the
organisation without affecting services to the community has consumed the bulk of my time as
Acting CEO, and this will likely continue. Working with staff and the Official Manager, we have been
able to bring the finances down to a more manageable level. Nearly all of the new vehicles have now
been disposed of, and staff numbers are now below the level as at July 2014. No new positions are
planned for 2015/16. We will continue to have further reductions in costs as a priority.
Unfortunately, this has still meant that a 5% increase in rates and 13.9% increase in waste charge are
being proposed to ensure we can move forward.
The organisation seeks with this Municipal Plan to refocus on our core role in the community –
provision and maintenance of infrastructure assets such as roads and stormwater drainage,
provision of passive and active recreation assets such as Council reserves, working with the NT
Government in order to ensure the orderly and planned development of property in the region
reflective of community needs and desires, and the provision of waste transfer stations supporting
the appropriate management of municipal waste.
To accomplish this, significant work has been carried out to identify the state of Council assets.
Unfortunately, and as many of you would already realise, Council’s road network is in dire need of
improvement, and a large number of our recreational assets are due for upgrades as well. With this
Municipal Plan, we plan to spend $1 million to carry out maintenance and repairs (as well as ongoing
operation) of Council reserves, $3.2 million on repairs and maintenance on existing road
infrastructure, and a further $5 million on capital works associated with renewing and replacing road
infrastructure with the current Girraween Road – Anglesy Road roundabout being the single largest
project.
Better governance arrangements are needed in order to prevent some of the difficulties we have
experienced from happening in the future. Over the course of this Municipal Plan, officers will be
working to develop stronger financial controls, policies and processes. Council meetings will be
focused on improving the transparency of Council decision making, and providing effective reporting
to the community on Council operations. How Council deals with development applications in the
4
municipality will be strengthened. Organisational policies and procedures will be reviewed to ensure
we are operating as efficiently as possible and with a minimum of ‘red tape’ – and that the
experience of ratepayers and businesses of dealing with Council officers is smooth and consistent.
Paramount in the minds of both the Official Manager and myself has been to ensure that a future
Elected Council inherits an organisation capable of responding to the strategies it sets forth for the
community, and that decisions made in this Municipal Plan are neither to restrictive on future
operations, nor too permissive of poor decision making. Admittedly, this is a delicate balancing act.
To support this focus, Council has engaged an external consultancy to work with Council to develop
a new, leaner, more efficient organisational structure. It is expected that this work will result in
organisational change in the first quarter of the new financial year, and will be carried out in an open
and transparent manner.
Staff have worked hard to ensure the budget included in the Municipal Plan 2015/16 focuses on the
‘needs’ of the community, rather than the ‘wants’ or ‘nice to haves’. We won’t be able to do all of
the things we wish could be done to improve our local area, and we realise that not all community
groups and stakeholders will be happy with the priorities set in this budget. We do hope that those
with comments and suggestions for how Council operates moving forward will send their
submissions in for consideration prior to the approval of this plan.
It has been a pleasure over the past two months to work in this role. I have met many residents, and
look forward to meeting more. What strikes me most when interacting with members of the
community and hearing their passion, interest and dedication to their homes and their lifestyle, is
how aptly the motto of this organisation describes its residents – “Community effort is essential.” I
believe the coming year will require this to continue to ring true. This is an exciting community, and
the opportunity to participate in supporting positive and financially sustainable outcomes is one I
have been most grateful to have.
Ben Dornier
Acting Chief Executive
5
6
Our MOTTO
"Community Effort is Essential"
Our VISION
"To promote and support our rural lifestyle options"
Our MISSION
"Provide municipal services which meets the needs of our rural community"
Our VALUES
We Believe in:
We will strive to:
Accountable local
government
Provide a system of local government for ratepayers
that is open, accountable and accessible and has a
positive public image
A safe environment
Create a safe environment that meets community
needs.
Quality rural amenities and
services.
Ensure a level of service based on a sustainable level of
rates that protects rural amenities and essential
services. Actively engage with the NT Government to
plan for future expansion and provision of services.
Rural sports and recreation
reserves.
Maintain, support and promote our sports and
recreational reserves whilst identifying new areas to be
established.
Engage with the NT and Federal
Governments to assist with infrastructure upgrades
within all Municipal Sports Centres & Reserves
Communication.
Communicate effectively with residents concerning the
services we provide as Local Government and actively
seek feedback. Engage with the NT Government and
other stakeholders to maintain close open and effective
lines of communication.
Promotion.
Actively promote the role and activities of the Litchfield
Council
7
Council has two principal functions: Council – comprising of six Programs; and
 Cemetery. The Northern Territory Government entrusted Litchfield Council with the sole
management and operation of the Thorak Regional Cemetery in 2008.
Elected Members
Governance
Public Relations
Administration
Corporate Services
Finance and Rates
Regulatory Services
Animal Control
Planning
Council
Works and
Infrastructure
Works
Property
Mobile Work Force
Waste Management
Waste Transfer
Stations
Administration
Council
Community Services
Operations
Thorak Regional
Cemetery
Operations
8
This Municipal Plan for 2015/2016 has been prepared in accordance with the Local Government
Act Part 3.2 and the budget has been prepared in accordance with the Local Government Act Part
10.5. These documents have been developed in the context of Council’s Strategic Plan following
consultation and workshops. The Strategic Plan was reviewed and adopted by Council on 13
February 2014 and is the framework for the forward direction of Council to achieve outcomes in
line with the following goals:





Goal 1
Goal 2
Goal 3
Goal 4
Goal 5
Vibrant local economy
Efficient service delivery
Strong community
Effective Council Management
For a copy of the Strategic Plan, please refer to Council’s website. Additional information required
to be contained or incorporated by reference in the Municipal Plan are outlined in Section 23 (1)
(c) of the Local Government Act, and are as follows:

Constitutional Arrangements
Pursuant to the provisions of Section 23(1) (c) of the Northern Territory Local Government Act
and the Local Government (Electoral) Regulations Part 6 (63), Council undertook a review of
constitutional (electoral) arrangements. The Litchfield Council formally commenced its review
in April 2014 and conducted the review with references to the provisions of Sections 11, 23
and 44 of the Act; the provisions of Regulation 63 of the Local Government (Electoral)
Regulations 2008 (the Regulations); and elector data provided by the Northern Territory
Electoral Commission.
The review was concluded at a meeting held on the 20th November 2014, at which time it was
resolved that the current composition and structure should be retained at this time.

Opportunities and Challenges for Service Delivery
Council annually reviews the community’s concerns by way of a questionnaire then considers
opportunities and challenges for service delivery as part of its budget process. The Program
Profiles provide information on the services delivered by Council and the budget allocation
required to implement them.
Opportunities exist to better utilise technology to achieve greater efficiencies, particularly in
the administrative areas which build on the relationships that Council has achieved between
government, business and the community to improve service delivery.
Challenges exist in maintaining service levels in the face of decreasing income, rising costs, high
community expectations, climate change and environmental issues. Council experiences cost
shifting from other tiers of government and constantly increasing maintenance costs for
infrastructure assets. New infrastructure is required to meet the needs of a growing
population.

Possible Changes to the Regulatory and Administrative Framework
Council regularly reviews its regulatory and administrative framework. A revision of Council’s
policies was conducted in 2012 with new policies being developed and existing policies
reviewed and updated as appropriate.
9

Possibilities for Improving Service Delivery through Co-operation with Other
Organisations
Council is a member of Top End Regional Organisation of Councils (TOPROC). TOPROC is
committed to the sustainable development of the Greater Darwin Region including Litchfield
and meets on a regular basis to discuss and progress common issues that impact all committee
member councils. The committee membership comprises Mayors and CEO’s representing:
 City of Darwin
 City of Palmerston
 Litchfield Council
 Belyuen Council
 Coomalie Council
 Wagait Shire Council

Section 23(1) (d) Indicators for judging the standard of its performance
Key Performance Indicators have been identified against each Program Profile. Performance
against the Municipal Plan is monitored by Council on a quarterly basis. Performance is also
monitored through monthly reports to Council by the Chief Executive Officer measuring
against the Key Performance Indicators, found outlined in this Plan.
As required by the Local Government (Accounting) Regulations, a finance report is presented
monthly to Council which compares actual to budgeted estimate revenue and expenditure.
10
Litchfield Council
Municipal Financial Plan
2015 - 2020
Budget
Estimate
2015/2016
Forward
Estimate
2016/2017
Forward
Estimate
2017/2018
Forward
Estimate
2018/2019
Forward
Estimate
2019/2020
OPERATIONAL REVENUE - PROGRAMS
1. GOVERNANCE
2. CORPORATE SERVICES
3. REGULATORY SERVICES
4. INFRASTRUCTURE
5. WASTE MANAGEMENT
6. COMMUNITY SERVICES
OPERATIONAL REVENUE TOTAL
$0
$1,070,954
$25,500
$2,666,745
$2,807,221
$1,000
$6,571,420
$0
$1,103,083
$26,265
$2,746,747
$2,891,438
$1,030
$6,768,563
$0
$1,136,175
$27,053
$2,829,150
$2,978,181
$1,061
$6,971,619
$0
$1,170,260
$27,865
$2,914,024
$3,067,526
$1,093
$7,180,768
$0
$1,205,368
$28,700
$3,001,445
$3,159,552
$1,126
$7,396,191
OPERATIONAL EXPENSE - PROGRAMS
1. GOVERNANCE
2. CORPORATE SERVICES
3. REGULATORY SERVICES
4. INFRASTRUCTURE
5. WASTE MANAGEMENT
OPERATIONAL EXPENSE TOTAL
$1,095,255
$2,115,720
$377,781
$7,055,983
$2,650,810
$67,199
$13,362,749
$1,211,543
$2,179,192
$389,114
$7,267,662
$2,730,334
$69,215
$13,763,631
$1,247,889
$2,244,568
$400,788
$7,485,692
$2,812,244
$71,292
$14,176,540
$1,285,326
$2,311,905
$412,811
$7,710,263
$2,896,612
$73,431
$14,601,836
$1,323,886
$2,381,262
$425,196
$7,941,571
$2,983,510
$75,634
$15,039,891
($6,791,329)
($6,995,068)
($7,204,921)
($7,421,068)
($7,643,700)
Surplus (Deficit) on Council Operations for
the year
11
Litchfield Council
Municipal Financial Plan
2015 - 2020
CAPITAL INCOME - PROGRAMS
1. GOVERNANCE
2. CORPORATE SERVCIES
3. REGULATORY SERVCIES
4. INFRASTRUCTURE
5. WASTE MANAGEMENT
CAPITAL EXPENDITURE - PROGRAMS
1. GOVERNANCE
2. CORPORATE SERVCIES
3. REGULATORY SERVCIES
4. INFRASTRUCTURE
5. WASTE MANAGEMENT
Budget
Estimate
2015/2016
$0
$0
$12,000
$3,502,000
$407,500
$0
$3,921,500
Forward
Estimate
2016/2017
Forward
Estimate
2017/2018
Forward
Estimate
2018/2019
Forward
Estimate
2019/2020
$0
$12,000
$12,000
$1,242,850
$425,545
$0
$0
$0
$2,116,136
$444,311
$12,000
$0
$12,000
$2,191,620
$463,641
$0
$12,000
$12,000
$2,269,368
$12,000
$1,692,395
$2,560,447
$2,679,260
$2,305,368
$0
$0
$50,000
$5,444,859
$150,000
$0
$5,644,859
$0
$80,000
$66,000
$3,352,000
$50,000
$0
$10,000
$0
$4,733,000
$50,000
$50,000
$30,000
$50,000
$5,540,000
$150,000
$0
$50,000
$50,000
$6,984,000
$50,000
$3,548,000
$4,793,000
$5,820,000
$7,134,000
Surplus (Deficit) on Council Capital for the
year
($1,723,359)
($1,855,605)
($2,232,553)
($3,140,740)
($4,828,632)
Surplus(Deficit) on Council Operational and
Capital
($8,514,688)
($8,520,674)
($9,437,473)
($10,561,808)
($12,472,332)
12
Surplus(Deficit) on Council Operational and Capital
2015/16
($8,595,688)
Transfer to Reserves Developer Contributions 2015/2016
($1,195,000)
Transfer to Reserve - Humpty Doo Waste Transfer Station
Reserve ($50 levy)
($401,500)
Transfer from Reserve (Developer Contributions)
$780,806
Transfer from Reserve (Property Realignment)
$40,000
Transfer from Reserve (Infrastructure)
$2,281,053
Transfer from Reserve (Contingency)
$924,539
Transfer from Reserve (Plant and Vehicle Replacement)
$114,000
Amount required from Rates
($5,970,790)
2015/2016 General Rates based on 7429
$5,133,438
2015/2016 Rates - Urban properties 228 properties
$262,656
2015/2016 Commercial Rates 254 properties
$529,227
2015/2016 Mining Tenements 52 properties
$45,102
2015/2016 Pastoral Leases 1 property
$367
Surplus(Deficit) of Budget 2015/2016
$0
13
The 2015/2016 Budget is for the year 1 July 2015 to 30 June 2016. Council has prepared a Budget which
seeks to balance the demand for services and infrastructure with the community’s capacity to pay. This
budget has been developed through a rigorous process of consultation and review.
Litchfield Council has adopted a Rating Policy pursuant to Section 148 of the Local Government Act in
which it will apply:
(a) a fixed amount (a fixed charge) for each allotment; or
(b) an amount (a valuation-based charge) calculated as a proportion of the assessed value of each
allotment; or
(c) a combination of:
(i) fixed charges (for different purposes); or
(ii) a fixed charge (or fixed charges) and a valuation-based charge.
If rates consist of, or include, a valuation-based charge, the charge may be subject to a specified minimum
(a minimum charge). Pursuant to Section 149 of the Act, the Council adopts the Unimproved Capital Value
method as the basis of the assessed value of allotments within the council area.
Council’s rate setting and charging structures are based on the following principles:
•
Equity: defined as broad based and reasonable stakeholder acceptance of each rate or charge
structure, derived from an appropriate balance of the principles of user pays versus capacity to pay
or deemed capacity to pay on a case-by-case basis.
•
Effectiveness/Efficiency: defined as meeting the financial, social, economic, environmental or
other corporate objectives of the Council as stated in its long term plans and policies.
•
Simplicity: to ensure widespread community or stakeholder understanding, and minimise
perceived inequities and hidden costs, in a complex system.
•
Sustainability: revenue decisions support the financial strategies for the delivery of infrastructure
and services identified in Council’s long term planning.
14
For 2015/2016 Council will levy the following rates and chargesFixed Amount Rates

on all residential allotments (excluding urban developments);

on all residential allotments within an urban development. A minimum charge is applicable.

Pastoral leases and mining tenements as approved by the Minister.
Valuation-based

on all commercial allotments

on properties on which gas plants and Workers Villages are located. A minimum charge is
applicable.
Other Levies

Waste management, specifically the operational costs of the three waste transfer stations.

Humpty Doo Waste Transfer Station Levy
In 2015/2016 the rate rise will be 5% on general rates and the waste levy will be 13.9%, increasing from
$288.74 to $329 resulting in the waste management operations being cost neutral. On an average
residential property, the total combined increase is 7.7%. Refer to the chart on the following page for
further details.
The Humpty Doo Waste Transfer Station Levy of $50 per rate payer still applies in 2015/2016. This levy was
introduced in 2009/2010 for a period of ten years.
Social and Economic Impacts
Council’s rates and fees are set each year with regard to a number of factors including increases in the cost
of providing services, proposed capital works and increases in service levels or other Council initiatives.
Council also considers statistical indicators such as the Consumer Price Index and the Tender Price Index.
Council aims to keep the increase in rates to a minimum in order to lessen the financial impact on
ratepayers, but at the same time, generate sufficient income to provide adequate levels of service and
achievement of its objectives.
15
Planning Zone
Code
Fixed amount / or rate in
the dollar
Fixed Rates
Single Dwelling Residential; Rural Residential; Rural
Living; Rural, Multiple Dwelling Residential; Medium
Dwelling Residential; High Density Residential; Urban
(excluding Coolalinga)
Single Dwelling Residential; Rural Residential; Rural
Living; Rural, Multiple Dwelling Residential; Medium
Dwelling Residential; High Density Residential; Urban
(Coolalinga)
Mining Tenement
SD; RR; RL; R;
MD; MR; HR
SD; RR; RL; R;
MD; MR; HR
As approved
by the
Minister
Pastoral Lease
$691
$1152
$867.34
$366.48
Specific Use; Community Purposes; Restricted
Development; Utilities; Community Living; Heritage
SU; CP; RD; U;
CL; HT
$691
Public Open Space; Conservation
PS; CN
$691
Organised Recreation
OR
$691
Valuation Based Charge
Central Business; Future Development
CB; FD
$0.0017137
Minimum Charge $1260
Tourist Commercial
TC
$0.0017137
Commercial; Service Commercial
C; SC
$0.0017137
Caravan Parks
CV
$0.0017137
General Industry; Development
GI; DV
$0.0017137
Light Industry
LI
$0.0017137
Workers Village
MZ
$0.0034276
Levy
Waste Charge
$329.00
$50.00
16
Operational Budgets - Revenue
Operating revenue of $13,587,749 is budgeted for the 2015/2016 financial year from various
sources as follows:3,020,199
516,800
8,520,211
85,000
400,000
1,045,539
$13,587,749
Grants and Contributions
User Fees & Charges
Rates and Annual Charges
Rate Arrears Interest
Investment Interest
Reserves
22%
4%
63%
2%
3%
8%
100%
Other than Rates and Charges as its main revenue source, Council receives the Federal Government
Financial Assistance Grants. An indexation freeze on these grants remain in force for the 2015/16 financial
year and are not increasing in line with Consumer Price Index (CPI) and population increases. Council
however actively seeks additional grants and contributions opportunities throughout the year to fund the
delivery of additional projects to benefit the Litchfield Municipality. Additional internal funding of
$1,045,539 is from Reserves.
Operational Income
Investment Interest
3%
Rate Arrears Interest
2%
Rates and Annual
Charges
63%
Reserves
8%
Grants and
Contributions
22%
User Fees & Charges
4%
17
Operational Budgets - Expenditure
Operating expenditure of $13,443,749 is budgeted for the 2015/2016 financial year as follows:Employee Costs
Materials
Contractors & Consultants
Other Expenses
4,847,543
818,615
6,689,600
1,087,990
13,443,749
36%
6%
50%
8%
100%
The contractor and consultant costs include the following major activities:



$3.2m recurrent repairs and maintenance on pavement rehabilitation, gravel re-sheeting,
culverts, drains, driveways, shoulders, kerbing, cycle paths, signs, line marking, grading,
pothole patching and road sweeping;
$1m for recreation reserves operations, maintenance and repairs;
$1.2m for transportation of waste to Shoal Bay and City of Darwin Land fill fees.
Other expenses include the following;


$0.56m Vehicle and plant operations and running costs
$0.38m Elected Members allowances and community support activities.
Other Expenses 8%
Employee Costs
36%
Contractors /
Consultants
50%
Materials 6%
18
Capital Budgets - Income
Capital revenue of $3,921,500 is budgeted for the 2015/2016 financial year from various external
sources as follows. Additional funding of $3,175,859 is from Reserves.
External Sources
Proceeds Sale of Plant
Grants (Blackspot and Roads to Recovery Program)
Developer Contributions
1%
6%
31%
17%
Sub-Total
77,000
401,500
2,248,000
1,195,000
3,921,500
11%
2%
32%
Sub-Total
Total
780,806
114,000
2,281,053
3,175,589
7,097,359
Internal Sources
Transfer from Reserve – Developer Contributions
Transfer from Reserve - Plant and Vehicle Replacement
Transfer from infrastructure Reserve
$1,648,000 of the grants income is from the Federal Government Roads to Recovery Program
which is funding the Girraween Road/Anglesey Road roundabout. The income from the Humpty
Doo Waste Transfer Station Special Levy is transferred to Reserves to repay the $3m for the
Humpty Doo Waste Transfer Station Stage 1 project. The Developer Contributions of $1,195,000 is
also transferred to Reserves for future allocation.
Transfer from
Developer
Contributions
Reserve
11%
Transfer from
Infrastructure
Reserve
32%
Capital Income
Proceeds Sale of
Plant
1%
Rates
6%
Grants
31%
Transfer from Plant
and Vehicle
Replacement Reserve
2%
Developer
Contributions
17%
19
Capital Budgets - Expenditure
Capital expenditure of $5,644,859 is budgeted for the 2015/2016 financial year as follows
Roads Infrastructure
Plant and Equipment
Property Improvements
5,084,859
330,000
230,000
5,644,859
90%
6%
4%
100%
Capital Expenses
Property
Improvements
Program
4%
Infrastructure
Program
90%
Plant/Vehicle
Purchases
6%
Roads Infrastructure
Resealing Program
As part of the total asset management plan, the following roads will be targeted for inclusion in the
2015/2016 resealing program. In some cases it will be only be part of the road and in other cases the whole
road:Fiddlers Lane
Dowling Road
Stevens Road
Strangways Road
Lesley Road
Walter Road
Finn Road (247m)
Girraween Road (1.4km)
Old Bynoe Road (755m)
Redcliffe Road (3.55km)
Virginia Road (540m)
Brahminy Road
Coral Road (2.2km)
Doxas Road
Hamilton Road
Henning Road
Lambells Lagoon Road
Meade Road
Mocatto Road
Morgan Road
Power Road (1.0km)
Produce Road
Sittella Road
Strangways Road
Whitewood Road
Beddington Road (200m)
Bronzewing Avenue (1.9km)
Sealing of unsealed roads:Brougham Road
Other Capital Works include:



Leonino Road - Crossing upgrades
Orion Way - drainage works
Girraween Road - Anglesey Road roundabout
20
Plant and Equipment
Council’s vehicles, plant and equipment are replaced in accordance with Council’s Disposal of Assets Policy
to achieve maximum trade-in values and minimise maintenance costs:Disposal of vehicles and major plant shall be by:
(a)
Trade in on new items;
(b)
Auction, independent of new purchase;
(c)
Sale by tender.
Vehicle disposal/replacement schedule




Sedans and Station wagons 40,000km or 2 years (whichever comes first)
2x4 Utilities 40,000km or 2 years (whichever comes first)
4x4 Vehicles 70,000km or 3 years (whichever comes first)
Plant disposal/replacement schedule. All plant will be assessed when reaching 6,000
hours as to it operational capacity and trade in value.
Items being replaced/purchased in 2015/2016 are as follows:1.
Verge mower (1) new
2.
Backhoe (1) replacement
3.
4WD Ute (2) replacement
Property Improvements
Council administration building

Air-conditioning unit will be replaced.
Berry Springs Recreation Reserve


Remove un-coded building from Berry Springs.
Remove Trees at Berry Springs Reserve over children play ground.
Freds Pass Reserve

Building compliance for buildings at Freds Pass Recreation Reserve
Howard Park Reserve


Repair and upgrade toilets
Remove tree over building
21
In accordance with Section 71(3) of the Local Government Act, Litchfield Council will adopt the Ministerial
guidelines for maximum fees and allowances in 2015/2016 as per below.
Council at its meeting on 19th June 2015 resolved to:
a) Council to adopt the Ministerial guidelines for maximum fees and allowances:Allowance Type
Councillor
Deputy Mayor
Mayor
Annual Base Allowance
$ 13,086.40
$ 26,908.28
$ 72,761.56
Annual Electoral Allowance
$ 4,788.73
$ 4,788.73
$ 19,151.42
Annual Professional Allowance
$ 3,635.50
$ 3,635.50
$ 3,635.50
Total Maximum Claimable
$ 21,510.63
$ 35,332.51
$ 95,548.48
The total amount budgeted is $152,391.62
Base allowance covers those activities required of a Council member in the performance of his or her role
as an elected representative. Without limiting the generality of the preceding sentence, the base
allowance covers:
(a)
(b)
(c)
(d)
(e)
agenda study and meeting preparation;
attendance at regular Council and committee meetings;
attendance at social functions as a Council representative;
constituency responsibilities; and
Council representation outside the Municipality area, including delegations interstate and
overseas, unless such representation has extra meeting approval.
Electoral Allowance is provided to assist Elected Members with electoral matters. It may be used at the
discretion of individual Elected Members.
Professional Development Allowance is payable to Elected Members to attend approved conferences and
training courses which sustain a member’s professional competence and able to comply with professional
standards applicable to their role as a member of council
22
Litchfield Council was entrusted with the sole management and operations of the cemetery in 2008 on
behalf of the Northern Territory Government. The Cemetery operations must be self funded and separate
from Council operations.
Operational Budgets
The source of revenue is from user fees and charges. Additional grants and contributions opportunities are
also sought throughout the year to fund the delivery of additional projects.
Operational expenditure is the maintenance of the large expanses of lawns, grounds and gardens including
the chapel, crematorium, columbarium and the children’s cemetery, the Garden of Angels.
Capital Budgets
Capital expenditure for the 2015/2016 financial year is:-





Irrigation for new Muslim section
Interment section A expansion & irrigation
Walkway of Memories and Children's Memorial Garden Design
Lawn Mower
New curtains, painting and audio upgrades in the Chapel
Budget Estimate 2015/16
1,108,500
Operational Income
944,844
Surplus ( Deficit ) on Operations for the year
163,656
Capital Income
3,000
Capital Expenditure
141,000
Surplus ( Deficit ) on Capital for the year
(138,000)
Total Surplus ( Deficit ) on Operations and Capital for the year
* The surplus of $25,656 is transferred he Cemetery Reserve
23
25,656*
In accordance with the Local Government Act Section 103, the CEO is responsible for the appointment of
staff in accordance with a staffing plan approved by the council. The staffing plan for 2015/16 includes the
employment of 48.8 FTE (full time equivalent) staff across Council operations. This method effectively
captures part time and full time roles:
Chief Executive
Officer
1 FTE
Council
Secretary
1 FTE
Regulatory
Services
Works and
Infrastructure
3 FTE
Waste
11.8 FTE
2 FTE
Planning
2 FTE
Thorak
Cemetary
1 FTE
Corporate
Administration
Roads
3 FTE
Corporate
Services
Governance
3 FTE
4 FTE
6 FTE
Finance
4 FTE
Mobile Work
Force
7 FTE
This staffing plan above takes into account that there is a planned restructure of Council operations, during
which job roles, job titles, and number of business units will likely change. All changes will occur within the
budget set out within this Municipal Plan, and there are no increases in staff numbers accounted for.
The description of Programs and Services below carried out by Council makes reference to this Staffing
Plan.
24
Council Program
Objectives, Services and Functions
1. Governance
Provision of support and governance to Council incorporating the areas of
Elected Members, the CEO, Public Relations, Community Support and providing
services in relation to Governance and the conduct of Civic functions.
2. Corporate
Services
Provision of general administration support to Council including Rates, Human
Resources, Payroll, Financial Services, Record Management, Workplace Health
and Safety, Information Management and corporate relations.
3. Regulatory
Services
Implementing the Council By-laws for dog management and provide support to
landowners to control feral dogs.
4. Infrastructure
Provide for the maintenance of Council’s road network comprising 631km of
sealed roads, 169km of unsealed roads, drainage systems and 7km of cycle
path.
Provide quality technical planning advice to Council, residents and developers
and ensure adherence to the requirements of the Planning Act as it affects the
Municipality for all new infrastructure.
Provide maintenance services, slashing and weed control for Council’s land,
road reserves and easements.
Provide financial and strategic support to the seven Council recreational
reserves to assist with the provision of both active and passive recreation
facilities.
Provide ongoing maintenance to recreational areas under Council’s
responsibility outside the seven designated recreation reserves.
5. Waste
Management
Provide a waste management service to the Litchfield Municipality by making
available three waste transfer stations for the disposal of domestic garbage and
at each transfer station site provide an area for the disposal of green waste and
resource recovery.
6. Community
Services
Provide financial assistance for the on-going maintenance and preservation of
the Litchfield Collection at the Taminmin Library.
Provide encouragement and financial assistance to senior students within the
Municipality by the provision of annual scholarships.
Provision of support and participation in community activities and programs,
civic events and the enhancement of Council’s profile.
7. Thorak Regional
Cemetery
Manage and maintain Thorak Regional Cemetery to the highest standard.
Provide a service for local residents and those from outside the Litchfield
Municipality for the use of the burial and cremation facilities at Thorak Regional
Cemetery.
25
On the following pages, further details are provided of each Program: Department – the area responsible for the program outcomes.
 Strategic Goal/s – How the program is linked to the Strategic Plan.
 Outcomes – what the program will produce to achieve the strategic goal.
 Description – a brief outline of what the program is.
 Outputs/Service Levels – what the program is expected to deliver.
 2015/2016 Budget – Budget allocation to achieve the outputs/service levels of the
program.
 Key Performance Indicators – The measure to determine the effectiveness of the program.
26
Department:
Governance
Strategic Goal: 1. Effective leadership and governance
Outcomes:
1.1
Lead within the mission of provision of services of an acceptable standard and level of
bureaucracy from rates.
1.2
Engage with the community on a regular basis to identify their concerns and seek
feedback.
1.3
Promote the role of the Litchfield Council through its Elected Members.
1.4
Greater influence in planning decisions.
1.5
Partnerships with government agencies, other councils, and the private sector.
Description:
Support for the operations and administration of the Elected Members of Council. Maintain meaningful
involvement with relevant local government and other associations and ensure Council’s views to relevant
issues are presented to representative bodies.
Outputs/Service Levels:
Manage and provide executive support for the Mayor.
Provide administrative support to Elected Members.
Ensure compliance with legislation and a decision making process that is transparent and accountable
Initiate a service that the community, government and private sector can access.
Conduct a community survey.
2015/16 Budget
Operational Income
Net Operational Costs
- Capital Income
1,176,255 Capital Expenditure
1,176,255 Net Capital Costs
-
Key Performance Indicators:
Target
Overall community satisfaction with Litchfield Council
>70%
Availability of agendas and minutes on the Internet
within legislative timeframes
100%
27
Department:
Corporate Services
Strategic Goal: 5. Effective Council Management
Outcomes:
5.1
Sustainable financial management within our mission
5.2
Upgrade Council technology
5.4
Maintain a high quality and interactive website
5.5
Staff training
Description:
Provision of essential strategic leadership and management of Council’s corporate programs for the vision
and direction of the Council’s growth and success. Provision of efficient, accountable and cost effective
services to all internal and external customers of the Corporate Services Department.
Provision of high level administrative and operational support in the areas of financial, budgeting, business
improvement, information technology, occupational health, safety, human resource, and records
management.
2015/16 Budget
Operational Income
1,0709,54 Capital Income
(1,044,766) Net Capital Costs
-
Target
Compliance with management, statutory and regulatory reporting
100%
Reduction of prior year rate arrears
> 5%
Number of NT Work Safe notifiable incidents
<5
28
Department:
Regulatory Services
Strategic Goal: 3. Efficient Service Delivery
Outcomes:
3.2
Maintain an effective animal management policy.
Description:
Management of domestic animals through the implementation and enforcement of the Litchfield Council
Rural Dog Management By-laws, including population control and management of feral dogs within the
Municipality.
Provide dog management services and enforce the Litchfield Council Dog By-laws. Maintain the feral dog
management program. Provide micro chipping and a dog safety program throughout the municipality
including localised micro chipping days at reserves and other public venues.
2015/16 Budget
Operational Income
(25,500) Capital Income
377,781 Capital Expenditure
352,281 Net Capital Costs
(12,000)
50,000
38,000
Target
Provide local safety and micro chipping programs throughout the municipality
Action Customer Requests within 5 working days
>7 Locations
90%
29
Department:
Works and Infrastructure
5. Effective Council Management
Outcomes:
3.1
Provision of core services and works program
3.1.4 Develop By-laws for the protection of Council infrastructure
5.3
Review the Development Levy
Description:
Ensure that appropriate engineering practices and principles have been applied at all development stages
to ensure the safety of residents and to minimize the intrinsic risk associated with handing over new assets
that may be unaffordable or expensive for Council to maintain.
Provide an upfront, clear and fair scenario for all Developers looking to carry out a project within the
Municipality. Provide Developers / Consultants a quick access to the Engineering requirements that need to
be considered during a Subdivision / Development. Inform interested parties of the administrative
requirements (cost and relevant documents) during the stages of Submission, Construction, Completion of
Works, Outstanding Works and Defects Liability Period.
2015/16 Budget
Operational Income
(1,205,000)
50,000
(1,155,000)
Target
Prove Planning assessment in accordance with the Council’s
technical requirements and within the specified timeframe
stated in Council’s Planning Guidelines.
100%
Facilitate the communication between the constituents and
the Development Assessment Services so public concerns can
be appropriately addressed.
100%
30
Department:
Strategic Goal: 2. Vibrant local economy
3. Efficient service delivery
Outcomes:
2.1
Upgrading and maintaining roads throughout the Municipality
3.1
3.1.1 Maintain an Assets Management Program that ensures our assets are well
maintained and appropriate to our mission.
Description:
Provision of leadership and direction in relation to Council’s works, core services and asset management
with special emphasis on the efficiency of capital works, maintenance of the existing road infrastructure,
drainage, opening new roads and the ongoing progress of Council’s road sealing and other asset renewal
programs.
Through the Asset Management Plan, provide for the planning, delivery, operation, renewal and disposal of
infrastructure assets through strategies based on risk, legal obligations, funding levels, sustainability,
utilisation, best practice and good governance.
2015/16 Budget
Operational Income
(2,573,745) Capital Income
(3,077,806)
5,084,859
2,007,053
Target
Potholes repairs if the damage is below 3000mm
Within 5 days
Isolated pavement failures when the damage is below 100mm
Within 2 weeks
Emergency response to be mobilised from the moment that councils
takes appropriate notice
Within 1 hour
31
Department:
Strategic Goal: 3. Efficient service delivery
Outcomes:
3.1
3.1.2
.
3.1.3
Plan for a consistent approach to service delivery across all wards
Ensure effective and appropriate weed and fire control on the Council estate to
protect our assets and the community
Description:
Provision of an effective and efficient maintenance service to Council’s road verges, drainage easements
and waste transfer stations. (Responsibility area consists of 55 parcels of land totalling 15km2).
Provide for the following services but are not limited to vegetation slashing, weed control, litter collection,
emergency pothole repairs, sign repairs and installation. Remove fallen trees and dead animal from road
verges, parks and reserves which are the responsibility of the Council. Respond to emergency situations
including road flooding, traffic control and tree clearing from our reserves and road networks.
2015/16 Budget
Operational Income
- Capital Income
80,000
80,000
Target
Vegetation slashing and mowing 750kms road network*
*Includes both sides of the roads and in some cases up to 4 passes each
Slashing of fire brakes on Council Exide land estimate 900 km
32
2 rounds
>75%
Department:
Strategic Goal: 4. Strong Community
Outcomes:
4.1
Support and promote our lifestyle
Description:
Maintain Council’s fixed building and mobile assets including recreational facilities in accordance with
programmed and developing needs.
Program maintenance issues and replacement of all Council’s building asset components in a timely
manner including plant and equipment assets and recreational facilities in the Municipality with an
emphasis on community facilities. Support the seven sporting and recreation reserves and recognise future
needs in relation to their improvement and development. Ensuring effective operation by community
based management boards.
2015/16 Budget
Operational Income
- Capital Income
230,000
230,000
Target
Manage Fire Plan
100%
2015/16
33
Department:
Outcomes:
3.3
Develop and implement a cost effective, safe and integrated approach to waste
management.
Description:
Implementation of an environmentally sustainable waste management system for Council’s waste disposal
facility, transfer stations and recycling operations.
Provision of an effective and efficient waste disposal and recycling service for the Municipality. Provide
ongoing Implementation of viable recycling opportunities and initiatives. Provide ongoing education on
programs/information in relation to recycling and disposal of waste materials.
2015/16 Budget
Operational Income
(156,411) Net Capital Costs
(407,500)
150,000
(257,500)
Target
Waste tonnage transferred to Shoal Bay
<10,000 tonnes
Percentage of green waste received that is on-sold
>80%
34
Department:
Governance
Strategic Goal: 2. Vibrant local economy
4. Strong community
Outcomes:
2.2
Advocacy and support that maximises the benefit to local people, businesses and
employment.
4.1
Support and promote our lifestyle
4.2
Invest in Education
Description:
Progress Council’s ongoing role in facilitating recognition of the needs of a rural community in relation to
maintaining a rural lifestyle and provision of financial support to community organisations and programs. In
addition, encouragement of senior students, within the Municipality by the provision of annual
scholarships. Support and funding for the Litchfield Collection at Taminmin Community Library.
Provision of support and participation in community activities and programs, civic events and the
enhancement of Council’s profile.
2015/16 Budget
Operational Income
-
Target
Providing active support and participation in Community generated event
Community organisation access and usage of Council’s website
35
>6 events
> 15 organisations
Department:
Thorak Regional Cemetery
Outcomes:
3.4
Operate the Thorak Regional Cemetery in accordance with an approved management plan
Description:
Conduct interment and cremations in accordance with the Northern Territory of Australia Cemeteries Act,
Cemeteries Regulations and council policy.
Provide interments and cremations that meet the needs and expectations of the community.
Provide quality grounds maintenance to enhance the park like experience for visiting families.
Provide the Chapel and its amenities to meet the family's expectations with their celebrations of life
services.
Provide quality customer engagement for the families and funeral companies that rely on our services.
Provide memorials, decorative urns and other cemetery products where available.
2015/16 Budget
Operational Income
(163,656) Net Capital Costs
(3,000)
141,000
138,000
Target
Review the results of the 2014 /15 Cemetery customer survey
and initiate changes or improvements where funding is available.
By 30/6/16
Monitor and track accolades and complaints to satisfy service
level outputs and improve services where possible.
By 30/6/16
36
Program
Key Performance Indicator
Target
Governance
Overall community satisfaction with Litchfield
>70%
Council
100%
Availability of agendas and minutes on the Internet within
legislative time frames
Corporate
Services
Compliance with
reporting
management, statutory and regulatory
100%
> 5%
Reduction of prior year rate arrears
<5
Number of NT WorkSafe notifiable incidents
Regulatory
Services
Provide local safety and micro chipping programs throughout the
municipality
>7 Locations
90%
Action Customer Requests within 5 working days
Infrastructure –
Planning
Prove Planning assessment in accordance with the Council’s
technical requirements and within the specified timeframe stated
in Council’s Planning Guidelines.
100%
Facilitate the communication between the constituents and the
Development Assessment Services so public concerns can be
appropriately addressed.
100%
37
Program
Key Performance Indicator
Target
Infrastructure Works
Potholes repairs if the damage is below 3000mm
Within 5 days
Isolated pavement failures when the damage is below 100mm
Within 2 weeks
Emergency response to be mobilised from the moment that
councils takes appropriate notice
Within 1 hour
Infrastructure –
Mobile
Work
Force
Vegetation slashing and mowing 750km
2 rounds
* Includes both sides of the roads and in some cases up to 4
passes each
Slashing of fire brakes on Council Exide land estimate 900km
Infrastructure –
Property
Manage Fire plan 2015/16
Waste
Management
Waste tonnage transferred to Shoal Bay by recycling
>75%
100%
Percentage of green waste received that is on-sold
< 10,000
tonnes
> 80%
Community
Providing active support and participation in Community
generated events
Community organisation access and usage of Council’s website
Thorak Regional
Cemetery
Review the results of the 2014 /15 cemetery customer survey and
initiate changes or improvements where funding is available.
>6 events
>15
organisations
By 30/6/16
By 30/6/16
Monitor and track accolades and complaints to satisfy service
Level outputs and improve services where possible.
38
Agenda Item No:
12.5
Report Number:
Report Title:
APPOINTMENT OF TRANSIT OFFICERS AS DELEGATES
Meeting Date:
Attachments:
2
Infoxpert Number/s:
2015/0002
Enter Document ID/s
Summary:
The Department of Transport proposes that section 5 of the Trespass Act be implemented to improve the safety
and security of passengers using the Northern Territory public transport bus service.
The intent is to prevent certain persons who behave inappropriately from entering public transport bus services
or related infrastructure for a period of 12 months.
Recommendation:
2. THAT Council authorizes the appointment of Transit Officers as delegates pursuant to section 26(1) (a)
of the Local Government Act to undertake functions under Section 7 and 8 of the Trespass Act on
behalf of Council.
3. THAT Council approves the signing of the attached letter to the Department of Transport authorising
Transit Officers as delegates.
Background:
On the 11 May 2015 the Executive Director of Transport Services wrote to the CEO (see attached letter) in
relation to the appointment of Transit Officers as delegates of Council in relation to section 7 and 8 of the
Trespass Act.
The Department of Transport has requested Council sign a letter authorizing Transit Officers under the Public
Transport (Passenger Safety) Act 2008 to give direction and warning on behalf of Litchfield Council for the
purpose of trespassing from all Litchfield Council premises under sections 7 and 8 of the Trespass Act that
facilitate public travel on the Northern Territory, Public Transport bus service
1.5
Partnerships with government agencies, other councils, and the private sector.
1.5.1 Continue to liaise and cooperate with external organizations to develop and implement mutually
beneficial strategies, service delivery models, advocacy, lobbying and resource sharing.
The following section of the Local Government Act:
26. How council acts in its corporate capacity. (1) A council acts: (a) through local authorities, local boards or
council committees, officers, staff and agents to whom the council has delegated powers or authorised to act on
its behalf ; to undertake functions under Section 7 and 8 of the Trespass Act in conjunction with the Public
Transport (Passenger Safety) Act 2008
It is considered that there will not be any financial implication to Council in relation to Transit Officers taken
1
action under their legislation as indicated above.
Risks:
Risk is limited due to the enforcement of the Trespass Act on the Public Bus Network and related infrastructure
by the Transit Safety Unit and overseen by the Director of Passenger Transport
Derrick Tranter, Governance Manager
Attachment/s Title:
Letter to the CEO re Transit Officers (pdf format)
Letter to DOT – Transit Officers (to be signed)
2
15 June 2015
Paul Rajan
Executive Director, Transport Services
Department of Transport
GPO Box 2520
DARWIN NT 0801
Dear Mr Rajan
Re: Application of Section 5 of the Trespass Act – Appointment of Transit Officers as delegates.
As the Official Manager of Litchfield Council I am responding to your correspondence to the
Chief Executive Officer dated 11 May 2015 in relation to the appointment of Transit Officers as
delegates.
Council resolved at its meeting held on the 16 June 2015 and pursuant to section 26(1)(a) of
the Local Government Act to delegate power to the Department of Transport, to authorise
Transit Officers.
“Litchfield Council authorises any person holding the position of Transit Officers under
the Public Transport (Passenger Safety) Act 2008 to give direction and warning on behalf
of Litchfield Council for the purpose of trespassing from all Litchfield Council premises
under sections 7 and 8 of the Trespass Act that facilitate public travel on the Northern
Territory, Public Transport bus service”.
If you require any further assistance please do not hesitate to contact myself or the Chief
Executive Officer.
Yours sincerely
Frank Crawley
Official Manager
Tel (08) 8983 0600  Fax (08) 8983 1165  Email [email protected]
7 Bees Creek Road, Freds Pass NT 0822  PO Box 446 Humpty Doo NT 0836  www.litchfield.nt.gov.au
ABN: 45 018 934 501
Agenda Item No:
12.6
Report Number:
Report Title:
Council Fees and Charges 2015/2016
Meeting Date:
Attachments:
1
Infoxpert Number/s:
15/0012
110078
Summary:
This report outlines the draft Fees and Charges for Council for the financial year 2015/2016 for
Council's consideration.
Recommendation:
2. THAT Council adopts the attached Council Fees and Charges for 2015/2016.
Background:
A review has been done of Council's current fees and charges for the purpose of setting the fees and charges for
2015/2016. The attached document shows the current 2014/2015 fees on the left and the proposed 2015/2016
fees are on the right with the percentage change. The changes are generally: Increases ranging from nil to 3%;
 Better structure of charging e.g. per hour fee converted to per inspection fee;
 Some waste fee increased in line with the 14% increase by City Of Darwin Shoal Bay fees.
Setting of fees and charges assist in Council's sustainability in accordance with the Local Government Act Section
12 (1) (e)
If adopted, the attached fees and charges will replace Council's Fees and Charges 2015/2016.
Risks:
Nil
Attachment/s Title:
Council Fees and Charges 2015/16 (110079)
1
LITCHFIELD COUNCIL
FEES and CHARGES
2015/2016
CONTENT
PAGE
ADMINISTRATION FEES
2
Rate Book Inspection
Fees for Written Confirmation
Other Miscellaneous Fees
REGULATORY SERVICES
2
Animal Control
PLANNING FEES
3
Subdivision & Development
Minor Development Applications
Work within Road Reserve
Road Reinstatement Charges (including excavation)
WORKS FEES
3
Wide Load Permits
WASTE DISPOSAL
4
Sales
Dumping Fees
Page 1
2014/2015
ADMINISTRATION FEES
2015/2016
% Increase
Rate Book Inspection Fee
No charge
Pursuant to Section 152 (4) of the Local Government Act any person is
entitled, when the Council Office is open to the public, to inspect the
Rate Book free of charge.
No charge
^
0.00%
^
3.08%
Written Rate search fee
$
65.00 A charge of $ 67.00 for each "Certificate of Liabilities" pursuant to Section $
256 of the Local Government Act will be levied for the furnishing of written
information of details from the Rate Book. This information will only be
supplied upon receipt of the required sum together with the written
request in the required format.
67.00
Freedom of Information
$30 +
$25/hour
$
FOI - Information Request (non-personal information)
10.00 Disabled Parking Permits
2014/2015
$
$
$
$
$
$
30.00
20.00
144.00
25.00
75.00
70.00
$
$
$
$
$
20.00
60.00
20.00
20.00
80.00
$30 +
$25/hour
$
REGULATORY SERVICES
10.00
2015/2016
^
^
0.00%
0.00%
% Increase
Microchip
Microchip (Concession for Pensioners)
Pound Release Fee (repeat offences)
Pound daily maintenance fee
Dispose of dead animal/dog
Surrender Fee - fee per dog
$
$
$
$
$
$
30.00
20.00
144.00
25.00
75.00
70.00
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
Hire of animal trap - fee per week
Hire of animal trap - fee per month
Delivery of animal trap
Pick up animal trap
Cage animal trap (bond)
$
$
$
$
$
20.00
60.00
20.00
20.00
80.00
0.00%
0.00%
0.00%
0.00%
0.00%
$
$
20.00 Hire Barking collar fee - fee per month
100.00 Barking collar (bond)
$
$
20.00
100.00
0.00%
0.00%
$
$
80.00 Hire Pet Containment system - fee per month
150.00 Pet Containment System Bond
$
$
80.00
150.00
0.00%
0.00%
$
31.00
0.00%
$
31.00 Infringement Reminder Letter
Charges for the following offences are referred to in Litchfield Council Rural
Dog Management By-Laws and are set in accordance with the Northern
Territory Penalty Units Act and Penalty Units Regulations.
Dog Attack
Dog Menace including chasing vehicles
Dog not microchipped
^ Item is exempt from GST per ATO Division 81 Decision
Page 2
2014/2015
PLANNING FEES
2015/2016
% Increase
At time of submission of plans for approval
1% of estimated
value of works
0.00%
Prior to practical completion/on-maintenance
1% of estimated
value of works
0.00%
Subdivision & Development Fees
Fees for supervision of road works, storm water drainage, access
requirements, and checking of plans will be as follows:
2%
{
{
{
$218 per hour
Additional Inspection Fees (as required)
5%
Price on
application
$110 per
inspection
On-Maintenance Bond ( on estimated value of works)
^
0.00%
5%
Uncompleted Works/Defects Bond
Price on
application
Minor Development Applications
$
-
$
-
$
164.00
Application fee for Access and Stormwater Design submissions (per
submission)
Inspection fee
$
50.00
NEW
$110 per
inspection
NEW
Work within Road Reserve
Permit Fee to work within the Road Reserve (includes 1 inspection)
$
169.00
$110 per
inspection
3.00%
$218 per hour
Additional Inspection Fees (as required)
^
0.00%
Actual Cost + 30%
+ GST
Bitumen Roads: Repairs by Council
Gravel Roads: Repairs by Council
Actual Cost +
30% + GST
0.00%
Actual Cost + 30%
+ GST
Road Reinstatement Charges (including excavation):-Reinstatement of
bitumen, concrete, or gravel accesses
Actual Cost +
30% + GST
0.00%
2014/2015
WORKS FEES
2015/2016
% Increase
Wide Load Permits:
$
1,000.00
$
218.00
$218 per hour
Wide Load Permits - Refundable bond
Permit Deposit Required before move is undertaken
** Must be paid by MVR permit holder.
Administration Cost (non-refundable) (Inspection fee and damages at
cost will be deducted from refundable bond).
** Must be paid by MVR permit holder.
Inspection Fees
^ Item is exempt from GST per ATO Division 81 Decision
Page 3
$
1,100.00
10.00%
$
218.00
0.00%
$110 per
inspection
0.00%
2014/2015
2015/2016
WASTE DISPOSAL
% Increase
Sales
$ 10.00
$ 15.00
$ 10.00
$ 10.00
$ 15.00
$ -
Mulch cubic metres
Crushed Concrete cubic metres
Hard Fill cubic metres
0.00%
0.33%
DELETE
Dumping Fees
Commercial/
Non
Residents
Humpty Doo Waste Transfer Station
Commercial/Non
Residents *
Litchfield Municipality Resident
$ 50.00 per tonne
Waste
Trailer or Ute $5.00 per load
Uncontaminated Green Waste
Commercial/Non
Residents *
Litchfield Municipality
Resident
$ 52.00 per tonne
Litchfield
Municipality
Resident
3
Trucks(under 3m ) $10.00 per cubic metre
$110.00 per tonne
$110.00 per tonne
$50.00 per tonne
$110.00 per tonne
$
-
$100.00 per tonne
Free
$40.00 per tonne
2 tonne or under,
Ute and trailer free
$110.00 per tonne
$
4.00%
Contaminated Green Waste
Unsorted Waste
Uncontaminated Construction Waste (concrete,
tiles, bricks, sand and clean fill soil)
Contaminated Construction Waste
- Tyres - non commercial vehicles less than 4.5
tonnes
$135.00 per tonne
$135.00 per tonne
$52.00 per tonne
$125.00 per tonne
Free
$52.00 per tonne
Ute or trailer free
$135.00 per tonne
$125.00 per tonne
$6 per tyre
13.66%
13.66%
4.00%
30%
13.66%
13.7%
0.00%
0
* A minimum charge of $15.00 per load applies for Commercial and Non-Litchfield
Municipality residents.
Howard Springs Waste Transfer Station
Non Residents
Trailer & Ute
$15.00 per load
$110.00 per tonne
Litchfield Municipality Resident
Trucks(under 3m3)$10.00 per load
Free
Waste
Non Residents
Uncontaminated Green Waste
Unsorted Waste
Page 4
Litchfield Municipality
Resident
Trailer or Ute
$15.00 per load
Not Accepted
Must be dumped at Humpty
Doo Waste Transfer Station
No Charge
Agenda Item No:
12.7
Report Title:
May Budget Review
Meeting Date:
Attachments:
1
Report Number:
15/0011
Infoxpert Number/s:
110207
Summary:
This report outlines the budget adjustments for Council's consideration following a review of the
financial results to the end of May 2015.
Recommendation:
2. THAT Council adopts the budget adjustments in the attached Table 1 of this report.
Background:
In accordance with the Local Government Act, Part 10.5, Section 128 Council adopted its original budget for
2014/15 financial year in July 2014 as part of the Municipal Plan. The budget was largely based on high level
assumptions. Throughout the financial year Council has the opportunity to review and amend the original
budget as programs and priorities change.
A review of Council’s budget against actual to May 2015 has been undertaken and the requested budgets
adjustments are listed in the attached Table 1. The adjustment total result in net operational surplus of $539,231
and net capital surplus of $397,764. The main items attributing to this result include the following:1. Operational
a. $ 297,800 Increased rates revenue
b. $ 362,328 Increased Financial Assistance Grant
2. Capital
a. $276,091 Sale of 7 vehicles
Other items relate to identified savings being reallocated to areas of over expenditure.
In the December Budget Review, income and expenditure for the Wadham Lagoon Flood Mitigation works was
recognised but is now reversed as the Northern Territory Government is managing the project.
Since 12 May 2015, there have not been any new vehicle purchases or increase in staffing.
Nil
1
Identified operational savings of $539,231 and capital savings of $397,764.
Risks:
Nil
Attachment/s Title:
May Budget Review Table 1
2
Table 1
-
May Budget Review
Budget Line
Operating Revenue
Change
Comment
Corporate
NT Grants - FAA
($40,652)
Recognise additional FAA grant
Corporate
Other Sundry Income
Corporate
Rates
($14,000)
Recognise IT consulting services income
Regulatory Services
Pound and Dog Menace/Attack fees
($10,000)
Recognise additional revenue
Waste
Rates
($84,500)
Recognise additional rates revenue and interest
Waste
Commercial waste dumping fees
($26,230)
Works
NT Grants - FAA
Works
Wide Load Permits
($9,400)
Planning
Development plan approvals and inspection fees
$40,000
Revenue less than original budgeted estimates
Planning
Works within road reserves fees
$24,000
Revenue less than original budgeted estimates
($213,300)
($321,676)
Recognise additional rates revenue and interest
Recognise additional FAA grant
($655,758)
Operating Expenditure
Governance
Legal Fees
$57,000
Community
Events Anzac Day Activities & Freds Pass Show
($21,778)
Recognise savings
Regulatory Services
Operational costs
($22,680)
Recognise savings
Waste
Plant repairs and maintenance
($33,515)
Additional plant repairs
Property
Office repairs and maintenance
Works
Road maintenance operations
Planning
Operational costs
$18,955
Mobile Workforce
Operational costs
$166,975
Projects
Operational costs
$126,000
$25,570
($200,000)
Additional expenditure re Elected Members and employment matters
Additional repairs of Office Air-conditioning and minor tools and
equipment
Recognise savings
Additional expenditure regarding planning consultant, FBT and vehicle
expenses
Additional expenditure regarding casuals due to increased workload,
rental expenses & plant and machinery repairs
Wages and operational costs not capitalised
$116,527
3
Capital Income
Governance
Proceeds sale of vehicle
($100,273)
Corporate Services
($36,364)
Recognise sale Customer Service Manager Vehicle
Corporate Services
($32,000)
Recognise sale of Information Manager Vehicle
Waste
Rates - HDWTS Levy
($10,000)
Waste
Waste Transfer Station Capital Works
Property
Howard Springs Reserve
($125,095)
Property
($32,000)
Works
Blackspot Capital Works
($850,000)
Recognise NT Blackspot Grant - Girraween & Anglesey Roads intersection
Works
Wadham Lagoon Flood Mitigation
$1,500,000
Reverse December Budget Review adjustment - NT Government project
Works
($30,909)
Recognise sale of General Manager Projects Vehicle
Planning
($44,545)
Recognise sale of General Manager Infrastructure Projects Vehicle
($8,000)
Recognise sale of Mayor's and CEO Vehicles
Recognise savings on Humpty Doo Transfer Station Amenities Shed
Recognise NT Grant for Scout Hall roof replacement
Recognise sale of Property Manager Vehicle
$230,814
Capital Expenditure
Corporate Services
Plant Purchases
$39,121
Purchase of Information Manager Vehicle (Jan 15)
Regulatory Services
Lifting Of Dogs Equipment
($9,290)
Second dog lifting cage not proceeding
Property
Howard Springs Reserve
Property
Livingstone Reserve
Works
Blackspot Capital Works
Works
Wadham Lagoon Flood Mitigation
Works
Cycle Path Capital Works
($52,578)
Whitewood Rd (Hillier to Hicks) not proceeding - transfer back to IDL reserve
Works
Cycle Path Capital Works
($20,700)
Recognise savings re Challinor Circuit works c/fwd from 2013/14
Works
Culvert Capital Works
Works
Reseals
($68,646)
Recognise savings from total program
Works
Unsealed Roads
($19,000)
Recognise savings re Spencer Road project
Mobile Workforce
Mobile Workforce
MWF Machinery/Amenities Shed
Capital Plant, Equipment & Vehicle MWF
($16,658)
($54,949)
Recognise savings-transfer back to HDWTS Reserve (original source of funds)
Recognise savings on Patching & Signs tender equipment transfer back to Plant and
Vehicle Replacement Reserve
$125,095
$35,841
$850,000
($1,200,000)
($6,000)
Recognise NT Grant for Scout Hall roof replacement
Bore replacement - Item 5.1 Council meeting March 2015- funded from savings
Recognise NT Blackspot Grant - Girraween & Anglesey Roads intersection
Reverse December Budget Review adjustment - NT Government project
Recognise savings re Leonino Road culvert works c/fwd from 2013/14
($397,764)
Net Operational Movement (Surplus)/Deficit
($539,231)
Net Capital Movement (Surplus)/Deficit
($166,950)
Net movement (Surplus)/Deficit
($706,181)
4
Agenda Item No:
12.8
Report Number:
Report Title:
Blackspot application Girraween Road 20162017
Meeting Date:
Attachments:
0
Infoxpert Number/s:
15/0008
Enter Document ID/s
Summary:
Applications are currently being sought for the 20162017 Blackspot program. Projects are required to comply
with specific accident history, provide a benefit cost ratio of greater than 1, and or be justified by a safety audit.
Recommendation:
2. THAT Council approves investigating and submitting applications for Federal Government Blackspot
Funding, financial year 2016 2017, to extend Hicks Road 500m at the roundabout and provide
Girraween School Access, and widen sections of Girraween Road between Edlesten Road and Power
Road.
Background:
Applications are currently being sought for the 20162017 Blackspot program. Projects are required to comply
with specific accident history, provide a benefit cost ratio of greater than 1, and or be justified by a safety audit.
Two projects are suggested as follows:1. Extend Hicks Road 500m, provide access to Girraween School, and close Carruth Road at the Girraween
Road Intersection. This closure would eliminate this crossroad intersection of Carruth Road, Mango Road and
Girraween Road. The Mango Road and Girraween Road T Junction would remain. Estimated cost is $510,000.
This project will require a Traffic Safety Audit to justify submission, and may require up to 60% funding by
Council
2. Widen various sections of Girraween Road and
provide a consistent 1.5m wide sealed shoulder and left turn lanes at all intersections, and install audio tactile
edge lines, and upgrade all intersection line-marking. This will provide a more consistent road treatment and
delineation. Estimated cost is $480,000. The project was submitted for the 2015 -2016 Blackspot Program but
was unsuccessful, however more recent lobbying has achieved Department of Transport interest.
2. Goal : Vibrant local economy.
2.1 Outcome: Upgrading and maintaining roads throughout the Municipality.
2.1.2. Lobby the NT and Federal Government to assist with joint funding of major road structures.
In accordance with the Federal Government Guidelines for Blackspot Program Nominations
Projects may require proportional funding by Council as determined by the Blackspot Consultative Committee.
However, Council may review its commitment to providing funding at that stage.
Risks:
1
Council nomination is not accepted for funding
Graeme Francis, General Manager Projects
Attachment/s Title:
Nil
2
Agenda Item No:
12.9
Report Number:
Report Title:
Mining Tenement Rates - Assessment 10106607
Meeting Date:
Attachments:
2
Infoxpert Number/s:
15/0013
Enter Document ID/s
Summary:
In 2014/2015 Council rated assessment 10106607 with a rate for a Mining Tenement, which application has
now been refused by Department of Mines and Energy there for Darwin River Resources Pty Ltd are requesting
credit of their Mining Tenement rate for 2014/2015.
Recommendation:
2. THAT Council approves reversal of the Mining Tenement rate of $851.79 and $34.72 interest accrued
on Assessment 10106607.
Background:
Darwin River Resources Pty Ltd have written requesting a credit on their Mining Tenement Rate for 2014/2015
on Assessment No 10106607 as Department of Mines and Energy has refused application for grant of this
Extractive Mineral Permits.
5.1 Sustainable financial management within our mission.
In accordance under Section 163 and 166 of the Local Government Act
Reversal of the Mining Tenement rate of $851.79 and $34.72 interest accrued for nonpayment.
Risks:
Nil
Diane Chellingworth - Business & Economic Development Manager
Attachment/s Title:
1. Letter - Darwin River Resources Pty Ltd
2. Letter - Department of Mines and Energy
1
Agenda Item No:
12.10
Report Title:
RECORDING OF MEETINGS POLICY
Meeting Date:
Attachments:
1
Report Number:
15/0009
Infoxpert Number/s:
Enter Document ID/s
Summary:
Due to privacy issues the attached policy has been drafted for consideration and approval.
Recommendation:
2. THAT Council approves the Recording of Meetings Policy.
Background:
Council in December 2014 commenced recording meeting to assist with the process of finalizing the Council’s
minutes. No formal policy was drafted at that time, however those attending the meetings were advised prior to
the commencement of the meeting that a recording would be undertaken.
Local Government Act - Section 61Procedure at meeting (9)Subject to this Act, and any by-laws regulating the
procedure at a meeting, a council may determine its own procedures and Section 67 Minutes (1) The CEO must
ensure that proper minutes of meetings of the council, local authorities, local boards and council committees are
kept.
Nil
Risks:
Dealing with member of the public that may object to the process
Derrick Tranter, Governance Manager
Attachment/s Title:
Draft Policy Recording of Meetings
1
POLICY TITLE:
POLICY NUMBER:
CATEGORY:
CLASSIFICATION:
STRATEGIC PLAN REFERENCE:
RECORDING OF MEETINGS
COUNCIL
ADMINISTRATION
1 Effective leadership and governance
CORPORATE GOVERNANCE AND PERFORMANCE :Provide systems of council governance and service delivery that are financially sustainable,
accountable, equitable and efficient
STATUS:
Council Resolution:
Date Approved:
Date Approved:
Date Approved:
Date Approved:
2.
Approved By:
Approved By:
Approved By:
Approved By:
Date for review:
Date for review:
Date for review:
Date for review:
PURPOSE:
The purpose of this policy is to specify the arrangements for creating, storing, using, disclosing
and destroying audio recordings of Ordinary and Special Council meetings and Committee
meetings.
3.
PRINCIPALS:
Litchfield Council is committed to the effective and responsible governance of Council
administration. This policy ensures the minutes of meetings accurately reflect decisions made
by Council.
4.
DEFINITIONS
For the purposes of this Policy, the following definitions apply:
Term
Audio recording
Definition
Any recording made by any electronic device capable of
recording sound. This includes but is not limited to recordings
made by video cameras, cassette recorders, dictation devices,
mobile phones, or DAT recorders, and stored on compact
discs, DAT or any other format (such as WAV, MP3, etc).
5.
POLICY STATEMENT
5.1
Audio recordings will be made of all Ordinary and Special Council meetings and
Committee meetings, with the exclusion of confidential matters identified as such under
Section 8 of the Local Government (Administration) Regulations for the purposes of;
5.1.1 Assisting in the preparation of meeting minutes; and
Page 1 of 3
5.1.2 Ensuring decisions of Council and Committees are accurately recorded; and
5.1.3 Verifying the accuracy of minutes prior to their confirmation.
5.2
Public Notification
5.2.1 In compliance with the Information Privacy Principles IPP 1.3, advice will be
provided to the members of the public in attendance at meetings that an audio
recording of the meeting will be made. The wording of the advice will be as follows:
An audio recording of this meeting is being made for minute taking purposes as
authorised by Litchfield Council’s Recording of Meeting Policy, available on Council’s
website.
5.2.2 This advice will be displayed in the following manner:
5.3

Displayed on the notice of agenda for meetings of Council and Standing
Committees; and

Displayed at the entry to Council Chambers or place where the meetings are
held; and

Verbally by the Chairperson at the commencement of the meeting.
Storage, Retention and Destruction of Recordings
5.3.1 Audio recordings will be stored securely by the Governance Manager in such a
manner that only those authorised have access to them.
5.3.2 Audio recordings will be held for no longer than 3 months after the minutes from
the meeting to which they relate are confirmed by Council, after which all files and
related media will be destroyed, except as where under 5.4.3 below this conflicts with
the handling of a request under the Information Act.
5.4
Access to Recordings
5.4.1 Access by Elected Members
Requests by Elected Members for access to recordings for the purpose of ensuring the
accuracy of meeting minutes need the approval of the Chief Executive Officer or in his
absence the Governance Manager, who will provide access by means of listening to the
recordings at Council offices during business hours.
5.4.2 Access by Staff
5.4.2.1 Access is granted for the purposes of ensuring the accuracy of meeting minutes
to the Chief Executive Officer, the Governance Manager, the Corporate Services
Manager and the relevant minute secretary of the meeting to which the recording
relates.
Page 2 of 3
5.4.2.2 All other requests for access by staff are to be made to the Governance Manager
and will only be granted in circumstances requiring the staff member to participate in
ensuring the accuracy of meeting minutes.
5.4.3 Access by the Public
Access by members of the public will not be granted unless formal access is applied for
under the access provisions of the Information Act.
5.5 Recording of meetings by Members of the Public
Members of the public may record the proceedings of Council and Committee meetings
only with agreement obtained by resolution of Council (not Committees).
6.
POLICY REVIEW
This policy is to be revised at the first meeting after the next Local Government elections
REFERENCES:
Policy Number:
Policy Owner:
Endorsed by:
Final Approval:
Date Approved:
Revision Date:
Amendments:
Related Policies:
Related Publications:
Relevant Legislation
LC
Local Government Act
Local Government (Administration) Regulations
Information Act
Information Regulations
CONTACT PERSON:
Contact Person
Position
Extension
Email Address
Page 3 of 3

Agenda - Litchfield Council - Northern Territory Government

Transcription

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