AGM Deck - Burlington Centaurs RFC

2015 AGM
2015 Agenda
I.
II.
III.
IV.
V.
Welcome
Ratification of Proxies
Approval of Agenda
Approval of 2014 AGM Minutes
Approval of Board of Directors’
Reports
VI. Director - Administration
VII. Director – Men’s Rugby
VIII. Director – Women’s Rugby
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
Director – Junior Development
Director - Games
Director - Facilities
Director - Social
Director – Finance
President’s Report
Election of Directors
New Business
Scott Strapp to present Sponsorship
Opportunity
Adjournment
2015 Administration - Director’s Report
Nick Manz
2015 Review
• Worked with executive members and Stephanie Venimore to
facilitate meetings in order to create the Rugby Club’s 2015
Objective Goals
• Outline objectives, targets, performance measures and action
items with executive members
• Utilize the club objectives as the frame work for the executive to
work together towards the common goals of the club
• Set 5 year goals to coincide with the Revitalization of Sherwood
Park
2015 Review
2015 Review
• New Online Registration with Rugby Canada through Sport Ngin
2015 Registered Players
2015 Review
• Club Sponsorship Goal for 2015 was $15,000
• Senior Men Club Sponsorship $6,500
• Junior Club Sponsorship $5,750
• Women Club Sponsorship $900 ($1,500)
• TOTAL SPONSORSHIP $$15,150 – Exceeded 2015 Target
Moving Forward 2016
• Continue to strive to meet targets and work
together to meet Club Overall Goals to
coincide with the Revitalization of Sherwood
Park
• Facilitate Fundraising/Sponsorship Committee
to increase sponsorship in 2016 by 35%
Local Club Rugby Funding Opportunities
• Ontario Trillium Fund
• Burlington Community Foundation
• Seed Grants
• Larger Grants
• Ontario Sport and Recreation Communities Fund (OSRCF)
• Ontario Ministry of Tourism, Culture & Sport
Senior Men 2015
Tim Morton
2015 Review
• 81 Registered Members (58% Growth YoY)
• 94 percent dues collected – continuing to strive for 100% collection
• $6500 collected from Sponsorship
(Baulmer,Wildwood,Duke,Toyota/Nissan)
• 1st XV finished 3rd NRU A w/8-2 record
2015 Review
• 2nd XV finished 2nd in NRU B w/7-2 record
• 3rd XV competed in friendly matches on home dates when 1 and 2 XV
were also home.
• Participated and won in Monty Heald Tournament of Champions
• Participated and won Beaver Bowl
• Partcipated and came in 3rd Waterloo County Oktoberfest
Moving forward 2016
• Retain and Grow membership by 15%
• Enter a 3rd team in a regular league (NRU C or TRU C)
• Sell off old kit and purchase new 3rds team kit
• Implement Senior Member volunteer program
• Expand Monty Heald Tournament to 16 teams
Senior Women 2015
Kaitlyn Sharpe
2015 Review
• 29 Registered Members, up 81% from 2014
• 97% dues collected, arrangements made for remainder
• Finished 3rd – 7-3 record
• 3 Pre-Season Games, Plus exhibit game at the Monty Heald Tournament
of Champions
• 1 Season Friendly
• 1 Post Season Game
Moving forward 2016
• Retain and Grow membership
• Grow dedicated Senior Women's sponsorship program
• Set up Pre/Post Season Touring Date(s)
• Acquire further Coaching assistance
Junior 2015
Barry Goldberg
Games 2015
Morton said “Keep it short and sweet.”
So I said “That’s what she said!”
The 2015 season .... a bit more
• Hosted tournament and won both divisions
• two women’s friendlies
• Women’s league for 2015
• Return of the u18 team
• Hosted Kent’s Mystery Tour - they loved us
• Hosted Trinidad u20’s, Buccs, PA Mitfits, Grimsby ...
• Muddy York Tournament gold medal
• third at Waterloo Oktoberfest
• no defaults
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Perspective
• Men did good - low numbers of red card reports,
• good PR at ORU and RC levels
• quick thing from the NRU AGM
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Women did good
Thirds
Lots of those touring sides / friendly games played by Thirds
Register by April 15th, 2016
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On to 2016
• Plans to clean up our park, our home
• Senior Exec need to drive registrations earlier
• Commit to a thirds team by a due date set by the NRU
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•
•
•
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Suggest making a motion that ORU insurance run out Jan 1
keep on the NRU Exec for Women’s NRU B League Structure
April tours make July Wins
Burlington Senior 7’s - think 2020 and beyond
referees - need u18’s-u35’s to step up
• also, keep shutting up
• I’d like to stay on. I try and help solve things. Always
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Facilities 2015
Andy Maunder
Social 2015
Louis Louis
Finance 2015
Claire Pilloud
2015 President’s Report
Andy Maunder
5 Overall Club Objectives
1. Grow overall Club Membership
2. Contribute; build & sustain a rugby facility that fits all the needs of
the entire club membership
3. To create an overall awareness, knowledge and appreciation of rugby
activities and the sport of rugby internally within the Centaurs Rugby
Club & across the City of Burlington
2015 Overall Club Objectives
4. To have a focus on player development in the sport of rugby – for all
player divisions resulting in both Provincial & National level players
5. To be a financially stable non-profit organization that runs effectively
& financially efficiently
1. Grow Overall Club Membership
2.
Contribute; build & sustain a rugby facility
that fits all the needs of the entire club
membership
• Creation of a Sherwood Revitalization Committee
Committee Members:
Dave Tait – Co-Chair (Business Focus)
Barry Goldberg – Co-Chair (Rugby Focus)
Andy Maunder – Rugby Advisor
Nick Manz – Administrator
Chuck Schandl – Business Plan
Nick Parks – Business Plan
Steph Venimore – Business Plan
Stu Riley – Facilities
Claire Pilloud – Financial
Rolf Thomas – Financial
Sherwood Revitalization - 2020
• Year 2020 New Clubhouse with City of Burlington
• Includes plans for a 2nd shared users sports field
3. To create an overall awareness, knowledge and appreciation
of rugby activities and the sport of rugby internally within
the Centaurs Rugby Club & across the City of Burlington
• Regular articles submitted to the Post in print & online inside
Halton & Cogeco TV
• Centaurs Website
• Alumni email distribution list
• Centaurs Facebook Page
• Centaurs Twitter
• Centaurs Instagram
FUTURE: Track Marketing Coupon effectiveness with the Online
Registration
4. To have a focus on player development in the sport of rugby
– for all player divisions resulting in both Provincial &
National level players
• Senior Men & Women players to donate time with the Junior Divison
• Centaurs hosted Upright Rugby Canada Summer Camp
• Ontario Blues conducted junior indoor dome sessions
FUTURE: 2016 Sherwood Park to be home practice field for the Ontario
Blues on Monday evenings
• Open practice sessions for coaches / players to observe Provincial Rugby
standards
5. To be a financially stable non-profit organization that runs
effectively & financially efficiently
• Solidify Financial Committee for 2016
• Focus on Fundraising & Club Sponsorship
• Apply for City Public Grants & Provincial Grants
• Ontario Trillium Fund
Burlington Centaur Committee Program
• Sherwood Revitalization Committee
• Financial Committee – Need to finalize
• Sponsorship/ Fundraising Committee
• Special Fundraising Events
• Members at Large
• Leadership Development Committee
• Junior Mentoring
• High School Recruitment
• Consistent Coaching Styles for the club
• Referring Clinics to Develop Club Referees