42nd Session Financial Report

Transcription

42nd Session
2011 Finance Report
Contents
Organization Overview
3
Notable Items & Events
4
Financial Statements
Semester Budgets
Summer 2011
6
Fall 2011
7
Constituent Allocations
Spring 2012
11
12
Constituent Allocations
Beginning Account Balances
16
17
Income Statements
General Account
18
Constituent
19
Payroll
21
Reserve
22
Contact Information
23
FIN500 Financial Statements
24
Appendix
2
Organization Overview
The MSU Residence Halls Association (RHA) is the on-campus student government at
Michigan State University. Representing more than 15,000 students, MSU RHA is the
largest Residence Halls Association in the country. MSU RHA remains dedicated to
improving the on-campus living experience and providing services to students including
Campus Center Cinemas, RHA TV, RHA Movie Offices, and the Condom Connection.
Organization Mission
The mission of the Residence Halls Association is to represent the residents of Michigan
State University objectively and to provide a voice for the concerns of our residents. We
strive to achieve this by assisting hall organizations with publicity, legislation, funding,
and also by providing valuable services and opportunities through our programs.
Through these initiatives, RHA is committed to continuously improving the on-campus
experience at Michigan State University.
3
Notable Items & Events
Financial Adaptations
Establishment of New Accounting Policies
Following the establishment of new University Accounting policies in fall
2010, the RHA Financial Office experienced drastic changes in both
policies and procedures. While beneficial, these improvements carried a
substantial learning curve that increased both the length in processing
time and potential for error when performing financial procedures.
Notable areas of conflict include:



Changes in Financial Documentation
New Gift / Prize Documentation Requirements
Adoption of Additional Financial Procedures
Introduction of Central Business Manager
Included in the establishment of the new University Accounting Policies
was the creation of the Central Business Manager position. As the
Business Manager for all Registered Student Organizations, this position
provides support in the interaction with the University Accounting system
Accounting Practices
Holding one-year terms, officer transition is difficult and limits individual
responsibility, culminating in incomplete financial reporting. Despite
improved financial procedures and assistance from the Central Business
Manager, the organization’s financials have been the victim of inadequate
accounting practices. Given that the previous CFO is no longer a student
and unable to provide additional details to the report, the financial
statements are being presented to the best of our knowledge.
Fiscal Year Adjustments
Beginning Fiscal Year 2012, RHA will begin following the University Fiscal
Calendar that begins July 1st.
Processing Improvements
Following the establishment of new accounting policies, both the RHA
Finance Office and the University Accounting department experienced
drastic improvements to transaction processing. As a result of these
improvements, average transaction processing was shortened from 3weeks to 1-week.
4
Treasurer Training
In an attempt to improve student involvement and education with the
RHA Financial Office, Treasurer Training was extensively overhauled.
Utilizing increased training material, improved training processes, and
visitations from the Central Business Manager, Treasurer Training is
substantially more beneficial to both the Constituent Governments as well
as their students.
Increased Financial Utilization
As a result of improved financial policies and enhanced treasurer training
procedures, utilization of Constituent financials experienced significant
growth. Between 2010 and 2011, utilization of constituent allocations
increased from below 50% to nearly 70%.
Accounting Systems Improvements
Beginning Spring 2012, the RHA Finance Office began an analysis of the
existing accounting system utilized by the Organization. Upon review, it
was determined that the existing system proved too difficult and costly for
continued maintenance. Recognizing the need for a new system, a
customized Access Database has been designed and should be
implemented by spring 2012.
Concerts & Special Events
 Mac Miller
 Judah
Friedlander
 Childish Gambino

Easton Corbin
 DJ Kap Slap
 Michael Kosta
Copier Purchase
 NACURH 2012
 Spartan Sprint 5K
 Breaking Point
Following the end of our previous copier’s lease in July 2011, numerous attempts
were made to order a new copier. Throughout each subsequent semester, the
copier’s order was unfulfilled by the existing dealer. As a result, a new dealer was
utilized for the purchase of a new copier in fall 2012.
5
RESIDENCE HALLS ASSOCIATION
Summer 2011 BUDGET PROPOSAL
By-Lawed Expenses
Executive Board Summer Payroll:
President
Chief Financial Officer
Outgoing NCC
Remaining Executive Board
Section Subtotal:
Communications Coordinator
$500.00
$500.00
$200.00
$650.00
$ 1,850.00
NACURH Conference Fees
NACURH Supplies
NACURH Affiliation
NACURH T-Shirts
Section Subtotal:
$3,000.00
$150.00
$110.00
$250.00
$3,510.00
Chief Financial Officer
Chief of Staff
Business Cards
Karaoke Assistant
$400.00
$0.00
Staff Development
$1,000.00
$1,400.00
Section Subtotal:
$500.00
Account Service Charges
$120.00
$620.00
Section Subtotal:
Public Relations and Advertising
Advertising
Public Relations
Executive Secretary
Office Supplies
Incidental Expenses
Section Subtotal:
$400.00
Telecom Bills
Section Subtotal:
$666.03
$1,066.03
Campus Center Director
Movies
Payroll
$3,000.00
$600.00
Furnishings--Theater Move
Section Subtotal:
2011 - 2012 Salary
Section Subtotal:
Director of Movie Offices
Payroll
Movies
$693.00
$1,000.00
Key Boxes
$0.00
$1,693.00
Section Subtotal:
$500.00
$4,100.00
Vice President
Binders
Dividers
Business Manager Payroll
$12,000.00
$12,000.00
Summer Budget Total
$42,519.41
Spring Carry Forward
Difference
$42,519.41
$0.00
$1,910.00
$8,000.00
$9,910.00
$266.48
$0.00
Colored Paper
Section Subtotal:
$93.17
$359.65
President
42nd Session Materials
Discretionary
Section Subtotal:
$1,450.00
$1,500.00
$2,950.00
Director of Technology
Sound Equipment
WorkStation Replacement
Konica Minolta Printer
Section Subtotal:
PAGE 1 OF 1
$1,319.66
$1,500.00
$241.07
$3,060.73
FALL 2011 BUDGET PROPOSAL
PASSED BY COMMITTEE (09/14/2011)
GENERAL ASSEMBLY CONSIDERATION DATE: 09/14/2011
SUMMARY OF REVENUES AND BALANCES
1 SUMMER 2011 BUDGET REVERSIONS
2 FALL 2011 TAX ALLOCATION (14,684 STUDENTS)
3 CONCERT REVENUE
BALANCE FORWARDED:
$
$
$
$
101,385.79
377,775.00
23,203.58
502,364.37
$
-
$
$
$
$
$
$
$
$
$
$
SUBTOTAL: $
7,555.50
31,921.76
90,666.00
25,000.00
8,000.00
1,888.88
150.00
2,000.00
23,203.58
190,385.72
$
-
311,978.66
$
-
BYLAWED EXPENSES
1
2
3
4
6
7
8
9
10
11
2% WITHHOLDING
EXECUTIVE BOARD PAYROLL
CONSTITUENT ALLOCATION
BUDGET COMMITTEE GENERAL FUND
BUDGET COMMITTEE TANGIBLE ITEMS FUND
NRHH ALLOCATION
RESERVE FUND ALLOCATION
COMMITTEE CHAIR DISCRETIONARY
SUMMER 2011 WITHHOLDING
CONCERT REVENUE
AVAILABLE FUNDS (NOT MANDATED):
$
PROPOSED
ALLOCATION
COB
APPROVED
PRESIDENT
1 PRESIDENT'S PROGRAMMING FUND
3 IT DISCRETIONARY
4 DISCRETIONARY
$
5,000.00
$
$
SUBTOTAL: $
1,000.00
2,919.00
8,919.00
$
-
$300.00
$1,000.00
$1,000.00
2,300.00
$
-
CHIEF OF STAFF
1 MSU VANS
2 GAS
3 STAFF DEVELOPMENT
SUBTOTAL: $
VICE PRESIDENT
PAGE 1 OF 4
1 GA RETREATS
2 PRESIDENTS ROUNDTABLE
3 CONSTITUENT OF THE MONTH AWARDS
$
$
$
2,000.00
1,000.00
1,000.00
SUBTOTAL: $
4,000.00
$
-
CHIEF FINANCIAL OFFICER
$
$
$
SUBTOTAL: $
228.49
75.00
2,000.00
2,303.49
$
-
DIRECTOR OF RACIAL, ETHNIC AND PROGRESSIVE AFFAIRS
1 NON TRADITIONAL GROUP PROGRAMING
$
1,000.00
2 NON TRADITIONAL COLLABORATION OF DIVERSE GROUPS
$
1,000.00
SUBTOTAL: $
2,000.00
$
-
500.00
2,000.00
1,400.00
3,900.00
$
-
DIRECTOR OF ADVERTISING AND PUBLIC RELATIONS
1 ADVERTISING
$
7,182.00
3 PROMOTIONAL ITEMS
$
12,000.00
4 PRINTED MATERIALS
$
5,000.00
SUBTOTAL: $
24,182.00
$
-
$
-
1 QUICKBOOKS SUBSCRIPTION
2 ACCOUNT SERVICE FEES
3 INCIDENTAL EXPENSES
1 MORHA WEBSITE DOMAIN
2 SOFTWARE UPGRADES
3 COMPUTER REPLACEMENT FUND
1 ARTIST FEES
2 PRODUCTION COSTS
DIRECTOR OF TECHNOLOGY
$
$
$
SUBTOTAL: $
DIRECTOR OF SPECIAL EVENTS
$
$
SUBTOTAL: $
DIRECTOR OF CAMPUS CENTER
PAGE 2 OF 4
70,000.00
20,000.00
90,000.00
1
2 POPCORN
3 POPCORN SEASONING
4 FILMS
1 LABEL PRINTER
2 DVD PURCHASES
3 POSTERS
$
$
$
SUBTOTAL: $
4,500.00
400.00
56,000.00
60,900.00
DIRECTOR OF MOVIE OFFICES
$
$
$
300.00
9,000.00
500.00
SUBTOTAL: $
9,800.00
$
-
$
-
3,500.00
2,000.00
12,000.00
500.00
6,000.00
24,000.00
$
-
2,000.00
3,100.00
984.00
6,084.00
$
-
RHA TV
1 MOVIE ROYALTIES
2 DIGITAL MEDIA PLAYER
3 ROUND TRIP SHIPPING
1
2
3
4
5
SPARTAN SPRINT 5K
HEALTH AND SAFETY SWAG
OLIN
SELF DEFENSE LEVEL 1 CLASS
BREAKING POINT
$
$
$
SUBTOTAL: $
DIRECTOR OF HEALTH AND SAFETY
$
$
$
$
$
SUBTOTAL: $
EXECUTIVE SECRETARY
1 OFFICE SUPPLIES
2 PHONE BILL/RHA TV BROADCASTING FEE
3 ZEROX CHARGES
SUBTOTAL:
1
2
3
4
5
$
$
$
$
COMMUNICATIONS COORDINATOR
GLACURH DUES
$
GLACURH DELEGATES AMD ADVISOR FEE
$
GLACURH APPAREL & CONFERENCE SUPPLIES
$
MOCC RETREAT
$
OCTOBER BUSINESS MEETING
$
PAGE 3 OF 4
34,000.00
1,000.00
750.00
35,750.00
200.00
1,550.00
500.00
30.00
120.00
6 SPARTAN LEADERSHIP CONFERENCE
7 PHILANTHROPY
1
2
3
4
5
$
$
SUBTOTAL: $
PAYROLL (HOURLY EMPLOYEES)
MOVIE OFFICES
$
CAMPUS CENTER
$
FINANCE STAFF
$
FRINGE BENEFITS
$
PROGRAM ASSISTANT - KARAOKE
$
5,000.00
500.00
7,900.00
$
-
16,740.00
8,700.00
3,200.00
300.00
1,000.00
SUBTOTAL: $
29,940.00
$
-
END TOTALS
TOTAL OF ALL EXPENSES $
NET BALANCE $
SURPLUS / DEFICIT $
502,364.21
502,364.21
-
$
$
$
-
PAGE 4 OF 4
Residence Hall
Initial
25%
October 10, 2011
Recap
Final Total
1,329.80 $ 7,020.00
$ 2,583.59
142.90 $
$ 2,925.90
$ 2,056.04
8.63 $ 1,580.63
485.90 $ 4,955.63
$ 1,894.50
$ 5,303.89
5,391.44 $ 6,862.50
979.28 $ 6,986.25
$ 1,524.29
173.62 $ 3,301.88
416.67 $ 1,147.50
5,436.54 $ 6,091.88
$
2,926.05 $ 5,062.50
1,097.98 $ 3,656.25
$
310.50
319.45 $ 1,091.25
$ 5,579.20
$ 4,927.20
$ 2,508.30
$ 1,758.00
AKERS
ARMSTRONG
BAILEY
BRYAN
BUTTERFIELD
CAMPBELL
CASE
EMMONS
HOLDEN
HOLMES
HUBBARD
LANDON
MASON/ABBOT
MAYO
MCDONEL
RATHER
SHAW
SNYDER PHILLIPS
VANHOOSEN
WILLIAMS
WILSON
WONDERS
YAKELY GILCHRIST
UNIVERSITY VILLAGE
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,616.00
2,376.00
2,367.00
1,656.00
1,264.50
3,964.50
1,894.50
4,846.50
5,490.00
5,589.00
1,291.50
2,641.50
918.00
4,873.50
4,050.00
2,925.00
310.50
873.00
4,747.50
4,504.50
2,227.50
1,758.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,404.00
594.00
591.75
414.00
316.13
991.13
473.63
1,211.63
1,372.50
1,397.25
322.88
660.38
229.50
1,218.38
1,012.50
731.25
77.63
218.25
1,186.88
1,126.13
556.88
439.50
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
QB Total
2,733.80
207.59
142.90
558.90
400.04
324.76
1,477.02
457.39
6,763.94
2,376.53
232.79
833.99
646.17
6,654.91
3,938.55
1,829.23
537.70
831.70
422.70
280.80
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Carried
1,404.00
207.59
558.90
400.04
316.13
991.13
457.39
1,372.50
1,397.25
232.79
660.38
229.50
1,218.38
1,012.50
731.25
218.25
831.70
422.70
280.80
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Black Caucuses
UNITED BRODY
WEST CIRCLE
NORTH COMPLEX
AKERS
CASE
HOLDEN
HOLMES
HUBBARD
MCDONEL
SHAW
WILSON
WONDERS
$
$
$
$
$
$
$
$
$
$
$
$
1,382.25
1,095.75
979.50
936.00
660.75
807.75
915.00
931.50
812.25
675.00
791.25
750.75
$
$
$
$
$
$
$
$
$
$
$
$
345.56
273.94
244.88
234.00
165.19
201.94
228.75
232.88
203.06
168.75
197.81
187.69
$
$
$
$
$
$
$
$
$
$
$
$
214.73
1,094.06
788.55
478.57
169.44
1,072.50
1,327.10
849.38
674.12
678.75
584.74
$
$
$
$
$
$
$
$
$
$
$
$
214.73
244.88
234.00
165.19
169.44
228.75
232.88
203.06
168.75
197.81
187.69
$
$
$
$
$
$
$
$
$
$
$
$
849.19
554.55
313.38
843.75
1,094.23
646.32
505.37
480.94
397.05
$
$
$
$
$
$
$
$
$
$
$
$
1,596.98
1,095.75
1,224.38
1,170.00
825.94
977.19
1,143.75
1,164.38
1,015.31
843.75
989.06
938.44
PRISM
PRIDE
SPECTRUM
RING
LIGHT
$
$
$
$
$
3,010.50
1,095.75
2,782.50
2,466.75
1,382.25
$
$
$
$
$
752.63
273.94
695.63
616.69
345.56
$
$
$
$
$
1,313.92
1,508.29
2,105.85
1,927.50
$
$
$
$
$
752.63
695.63
616.69
345.56
$
$
$
$
$
561.30
812.67
1,489.16
1,581.94
$
$
$
$
$
3,763.13
1,095.75
3,478.13
3,083.44
1,727.81
Complete Totals
$ 87,660.00 $ 21,915.00 $ 46,438.91 $ 17,600.83 $ 28,838.08 $ 105,260.83
LBGTA
Spring 2012 BUDGET PROPOSAL
PASSED BY COMMITTEE
GENERAL ASSEMBLY CONSIDERATION DATE: January 18th 2012
SUMMARY OF REVENUES AND BALANCES
1 FALL 2011 CARRYFORWARD
2 SPRING 2012 TAX ALLOCATION
3 CONCERT REVENUES
$
$
$
BALANCE FORWARDED: $
168,835.78
356,725.00
23,203.58
548,764.36
$
168,835.78
$
356,725.00
$
23,203.58
$ 548,764.36
BYLAWED EXPENSES
1
2
3
4
5
8
9
2% WITHHOLDING
EXECUTIVE BOARD PAYROLL
CONSTITUENT ALLOCATION
BUDGET COMMITTEE GENERAL FUND
BUDGET COMMITTEE TANGIBLE ITEMS FUND
COMMITTEE CHAIR DISCRETIONARY
FALL 2011 WITHHOLDING
10 CONCERT REVENUE
$
$
$
$
$
$
$
7,134.50
32,300.00
92,000.00
30,000.00
10,000.00
200.00
2,000.00
$
SUBTOTAL: $
23,203.58
196,838.08
$
23,203.58
$ 196,838.08
351,926.28
$ 351,926.28
AVAILABLE FUNDS (NOT MANDATED):
$
PROPOSED
ALLOCATION
$
$
$
$
$
$
$
7,134.50
32,300.00
92,000.00
30,000.00
10,000.00
200.00
2,000.00
COB APPROVED
PRESIDENT
1
2
3
4
5
PROGRAMMING FUND
LITTLE SIBS
DISCRETIONARY
GREEN GAMES
IT DISCRETIONARY
1
2
3
4
GA RETREATS
PRESIDENTS ROUNDTABLE
CONSTITUENCY OF THE MONTH
CONSTITUENCY OF THE YEAR
$
$
$
$
$
SUBTOTAL: $
3,000.00
600.00
2,380.54
2,500.00
500.00
8,980.54
$
$
$
$
$
$
3,000.00
600.00
2,380.54
2,500.00
500.00
8,980.54
2,500.00
1,000.00
1,200.00
200.00
4,900.00
$
$
$
$
$
2,500.00
1,000.00
1,200.00
200.00
4,900.00
VICE PRESIDENT
$
$
$
$
SUBTOTAL: $
PAGE 1 OF 4
PASSED BY COMMITTEE
CHIEF OF STAFF
1 STAFF DEVELOPMENT
2 VANS
3 GAS
$
$
$
SUBTOTAL: $
1,500.00
360.00
800.00
2,660.00
$
$
$
$
1,500.00
360.00
800.00
2,660.00
CHIEF FINANCIAL OFFICER
$
$
$
SUBTOTAL: $
228.49
1,500.00
75.00
1,803.49
$
$
$
$
228.49
1,500.00
75.00
1,803.49
DIRECTOR OF RACIAL, ETHNIC AND PROGRESSIVE AFFAIRS
1 UAB PARTNERSHIP
$
796.50
2 MIKE DILBEK EVENT
$
4,000.00
3 PRIZES AND PROMOTIONS FOR MIKE DILBEK
$
1,000.00
SUBTOTAL: $
5,796.50
$
$
$
$
796.50
4,000.00
1,000.00
5,796.50
1,056.00
1,400.00
750.00
3,206.00
$
$
$
$
1,056.00
1,400.00
750.00
3,206.00
DIRECTOR OF ADVERTISING AND PUBLIC RELATIONS
1 ADVERTISING
$
7,500.00
2 PROMOTIONAL ITEMS
$
15,000.00
3 PRINTED MATERIALS
$
5,000.00
SUBTOTAL: $
27,500.00
$
$
$
$
7,500.00
15,000.00
5,000.00
27,500.00
1 QUICKBOOKS SUBSCRIPTION
2 INCIDENTAL EXPENSES
3 ACCOUNT SERVICE FEES
1 SOFTWARE UPGRADES
2 COMPUTER REPLACEMENT FUND
3 ROUND TRIP SHIPPING
1 ARTIST FEES
2 PRODUCTION COSTS
DIRECTOR OF TECHNOLOGY
$
$
$
$
DIRECTOR OF SPECIAL EVENTS
$
$
SUBTOTAL: $
PAGE 2 OF 4
95,000.00
20,000.00
115,000.00
$
95,000.00
$
20,000.00
$ 115,000.00
PASSED BY COMMITTEE
1
2
3
4
1
2
3
4
POPCORN
POPCORN SEASONING
FILMS
AKERS CLEANING COST
DIRECTOR OF CAMPUS CENTER
$
$
$
$
SUBTOTAL: $
4,500.00
400.00
56,000.00
1,000.00
61,900.00
$
$
$
$
$
4,500.00
400.00
56,000.00
1,000.00
61,900.00
MOVIES
UNIFORMS
VIDEO GAME PILOT
FURNITURE
DIRECTOR OF MOVIE OFFICES
$
$
$
$
SUBTOTAL: $
7,500.00
500.00
6,000.00
1,000.00
15,000.00
$
$
$
$
$
7,500.00
500.00
6,000.00
1,000.00
15,000.00
34,000.00
1,000.00
35,000.00
$
$
$
34,000.00
1,000.00
35,000.00
1,500.00
3,000.00
2,000.00
1,500.00
1,750.00
150.00
2,600.00
6,000.00
18,500.00
$
$
$
$
$
$
$
$
$
1,500.00
3,000.00
2,000.00
1,500.00
1,750.00
150.00
2,600.00
6,000.00
18,500.00
2,500.00
4,104.50
984.00
7,588.50
$
$
$
$
2,500.00
4,104.50
984.00
7,588.50
2,700.00
$
2,700.00
RHA TV
1 MOVIE ROYALTIES
2 DIGITAL MEDIA PLAYER
1
2
3
4
5
6
7
8
$
$
SUBTOTAL: $
DIRECTOR OF HEALTH AND SAFETY
ADVERTISING
$
CPR CLASSES/CONDOMS
$
THESE HANDS DON’T HURT
$
EAST SIDE STUMBLE
$
EVERYBODY KNOWS SOMEONE
$
HEALTHY SEXUALITY ALTERNATIVE EVENT
$
CO-SPONSER DUCK DAY
$
SPRING HEALTH AND WELLNESS EVENT
$
SUBTOTAL: $
EXECUTIVE SECRETARY
1 OFFICE SUPPLIES
2 PHONE BILL / RHA TV BROADCASTING FEES
3 XEROX CHARGES
SUBTOTAL:
$
$
$
$
COMMUNICATIONS COORDINATOR
1 MORHA DELEGATES AND ADVISOR FEES
$
PAGE 3 OF 4
PASSED BY COMMITTEE
2
3
4
5
6
7
8
9
MORHA AFFILIATION FEES
MORHA CONFERENCE APPAREL AND SUPPLIES
NO FRILLS DELEGATE AND ADVISOR FEE
JANUARY BUSINESS MEETING
SPARTAN LEADERSHIP CONFERENCE
APRIL BUSINESS MEETING
CHARITY BALL
PHILANTHROPY
$
$
$
$
$
$
$
$
SUBTOTAL: $
PAYROLL (HOURLY EMPLOYEES)
1 MOVIE OFFICES
$
2 CAMPUS CENTER
$
3 PROGRAM ASSISTEN - KARAOKE
$
4 FINANCE STAFF
$
5 FRINGE BENEFITS
$
SUBTOTAL: $
END TOTALS
TOTAL OF ALL EXPENSES $
NET BALANCE $
SURPLUS / DEFICIT $
PAGE 4 OF 4
55.00
1,000.00
310.00
150.00
4,000.00
200.00
4,000.00
200.00
12,615.00
$
$
$
$
$
$
$
$
$
55.00
1,000.00
310.00
150.00
4,000.00
200.00
4,000.00
200.00
12,615.00
18,426.25
8,000.00
500.00
4,250.00
300.00
31,476.25
$
$
$
$
$
$
18,426.25
8,000.00
500.00
4,250.00
300.00
31,476.25
548,764.36
548,764.36
-
$
548,764.36
$ 548,764.36
$
-
Residence Hall
Initial
February 8, 2012
25%
QB Total
1,377.00
2,108.14
544.50
413.10
545.63
2,031.08
421.88
1,298.85
311.63
(246.75)
993.38
3,356.00
464.63
1,263.43
1,204.88
1,732.66
1,364.63
3,855.73
1,317.38
2,566.15
324.00
653.44
677.25
1,140.71
234.00
530.88
1,359.75
5,100.80
1,017.00
2,008.13
742.50
2,298.36
74.25
165.16
230.63
864.75
1,193.63
2,576.57
1,131.75
2,637.40
552.38
416.73
441.00
1,758.00
AKERS
ARMSTRONG
BAILEY
BRYAN
BUTTERFIELD
CAMPBELL
CASE
EMMONS
HOLDEN
HOLMES
HUBBARD
LANDON
MASON/ABBOT
MAYO
MCDONEL
RATHER
SHAW
SNYDER PHILLIPS
VANHOOSEN
WILLIAMS
WILSON
WONDERS
YAKELY GILCHRIST
UNIVERSITY VILLAGE
5,508.00
2,178.00
2,182.50
1,687.50
1,246.50
3,973.50
1,858.50
4,819.50
5,458.50
5,269.50
1,296.00
2,709.00
936.00
5,439.00
4,068.00
2,970.00
297.00
922.50
4,774.50
4,527.00
2,209.50
1,764.00
Black Caucuses
UNITED BRODY
WEST CIRCLE
NORTH COMPLEX
AKERS
CASE
HOLDEN
HOLMES
HUBBARD
MCDONEL
SHAW
WILSON
WONDERS
1,317.75
1,101.75
996.00
918.00
662.25
803.25
909.75
878.25
678.00
795.75
754.50
329.44
275.44
249.00
229.50
165.56
200.81
227.44
219.56
169.50
198.94
188.63
458.25
399.37
1,113.11
1,005.15
789.08
337.77
1,143.75
1,059.82
815.24
918.35
205.38
3,015.75
1,101.75
2,706.00
2,451.00
1,317.75
753.94
275.44
676.50
612.75
329.44
2,940.08
77.27
460.93
2,463.53
248.98
Carried
1,377.00
413.10
545.63
421.88
(246.75)
993.38
464.63
1,204.88
1,364.63
1,317.38
324.00
677.25
234.00
1,359.75
1,017.00
742.50
74.25
230.63
1,193.63
1,131.75
416.73
441.00
Recap
731.14
1,485.46
876.98
2,362.63
798.81
527.79
2,491.11
1,248.78
329.44
463.46
296.88
3,741.05
991.13
1,555.86
90.91
634.13
1,382.95
1,505.65
1,317.00
Final Total
6,885.00
2,591.10
2,728.13
2,109.38
999.75
4,966.88
2,323.13
6,024.38
6,823.13
6,586.88
1,620.00
3,386.25
1,170.00
6,798.75
5,085.00
3,712.50
371.25
1,153.13
5,968.13
5,658.75
2,626.23
2,205.00
329.44
275.44
249.00
229.50
165.56
200.81
227.44
219.56
169.50
198.94
188.63
128.81
123.93
864.11
775.65
623.52
136.96
916.31
840.26
645.74
719.41
16.76
1,647.19
1,377.19
1,245.00
1,147.50
827.81
1,004.06
1,137.19
1,097.81
847.50
994.69
943.13
753.94
77.27
460.93
612.75
248.98
2,186.14
1,850.78
-
3,769.69
1,179.02
3,166.93
3,063.75
1,566.73
LBGTA
PRISM
PRIDE
SPECTRUM
RING
LIGHT
Complete Totals
$ 86,502.00 $ 21,625.50 $ 52,965.38 $ 20,305.89 $ 32,659.50 $ 106,807.89
Residence Halls Association
2011 Fiscal Year - Beginning Balances
July 1, 2011
Account
General
Payroll
Constituent
Reserve
Total
$
126,532.69
4,001.32
47,124.93
30,161.63
207,820.57
2011 Fiscal Year - Income Statement
AS034102 - General
2011
Income
Fall '11 Student Tax Collection
Spring '12 Student Tax Collection
Collection Adjustments
Concert Revenue
Misc. Income
Total Income
Expenses
Account Transfers
Payroll
Constituent
Reserve
Operating Expenses
Advertising & Promotional
Conference Fees
Technology
Contractual Services
Administrative
Misc.
Communications
Printing
Repairs & Maintenance
Rentals
Supplies & General
Travel
Total Expenses
Surplus
Account Utilization
377,775.00
356,725.00
(9,731.83)
31,739.18
3,872.00
$ 760,379.35
123,861.76
212,068.81
29,768.26
10,360.98
12.00
232,490.43
12.51
3,933.23
546.75
1,419.91
1,669.81
150,114.27
110,432.22
8,318.34
$ 885,009.28
$ (124,629.93)
116%
AS034160 - Constituent
Fall '11
Income
Incoming Transfers
Akers Black Caucus
Akers Hall Government
Armstrong Hall Government
Bailey Hall Government
Bryan Hall Government
Butterfield Hall Government
Campbell Hall Government
Case Black Caucus
Case Hall Government
Emmons Hall Government
Holden Black Caucus
Holden Hall Government
Holmes Black Caucus
Holmes Hall Government
Hubbard Black Caucus
Hubbard Hall Government
Landon Hall Government
LIGHT
Mason-Abbot Hall Government
Mayo Hall Government
McDonel Black Caucus*
McDonel Hall Government*
North Black Caucus
PRIDE
PRISM
Rather Hall Government
RING
Shaw Black Caucus
Shaw Hall Government
Snyder-Phillips Hall Government
SPECTRUM
United Brody Black Caucus
University Village Government
Van Hoosen Hall Government
West Circle Black Caucus
Williams Hall Government
Wilson Black Caucus
Wilson Hall Government
Wonders Black Caucus
Wonders Hall Government
Yakeley-Gilchrist Hall Government
Total Income
Expenses
Spring '12
Annual Total
1,170.00
1,147.50
7,020.00
6,885.00
2,583.59
2,591.10
2,925.90
2,728.13
2,056.04
2,109.38
1,580.63
999.75
825.94
827.81
4,955.63
4,966.88
1,894.50
2,323.13
977.19
1,004.06
5,303.89
6,024.38
1,143.75
1,137.19
6,862.50
6,823.13
1,164.38
1,097.81
6,986.25
6,586.88
1,524.29
1,620.00
1,727.81
1,566.73
3,301.88
3,386.25
1,147.50
1,170.00
1,015.31
6,091.88
6,798.75
1,224.38
1,245.00
1,095.75
1,179.02
3,763.13
3,769.69
3,083.44
3,063.75
843.75
847.50
5,062.50
5,085.00
3,656.25
3,712.50
3,478.13
3,166.93
1,596.98
1,647.19
1,758.00
2,205.00
310.50
371.25
1,095.75
1,377.19
1,091.25
1,153.13
989.06
994.69
5,579.20
5,968.13
938.44
943.13
4,927.20
5,658.75
2,508.30
2,626.23
$ 105,260.87 $ 106,807.94 $
2,317.50
13,905.00
5,174.69
5,654.03
4,165.42
2,580.38
1,653.75
9,922.51
4,217.63
1,981.25
11,328.27
2,280.94
13,685.63
2,262.19
13,573.13
3,144.29
3,294.54
6,688.13
2,317.50
1,015.31
12,890.63
2,469.38
2,274.77
7,532.82
6,147.19
1,691.25
10,147.50
7,368.75
6,645.06
3,244.17
3,963.00
681.75
2,472.94
2,244.38
1,983.75
11,547.33
1,881.57
10,585.95
5,134.53
212,068.81
Account Service Fees
Akers Black Caucus
Akers Hall Government
Armstrong Hall Government
Bailey Hall Government
Bryan Hall Government
Butterfield Hall Government
Campbell Hall Government
Case Black Caucus
Case Hall Government
Emmons Hall Government
Holden Black Caucus
Holden Hall Government
Holmes Black Caucus
Holmes Hall Government
Hubbard Black Caucus
Hubbard Hall Government
Landon Hall Government
LIGHT
Mason-Abbot Hall Government
Mayo Hall Government
McDonel Black Caucus*
McDonel Hall Government*
North Black Caucus
PRIDE
PRISM
Rather Hall Government
RING
Shaw Black Caucus
Shaw Hall Government
Snyder-Phillips Hall Government
SPECTRUM
United Brody Black Caucus
University Village Government
Van Hoosen Hall Government
West Circle Black Caucus
Williams Hall Government
Wilson Black Caucus
Wilson Hall Government
Wonders Black Caucus
Wonders Hall Government
Yakeley-Gilchrist Hall Government
Unallocated Expenses
Total Expenses
Surplus
Account Utilization
30.00
164.85
4,911.86
2,170.49
894.82
757.19
1,310.16
36.86
1,599.63
631.07
639.42
3,571.23
3,006.77
104.56
4,420.10
870.85
1,530.23
2,161.17
616.62
1,015.31
991.08
111.27
1,018.48
823.05
619.91
28.51
3,054.37
1,357.89
3,017.20
1,138.73
141.10
696.38
226.50
70.71
3,002.63
733.06
2,289.80
2,091.57
30.00
865.00
6,824.97
2,582.69
2,592.25
1,499.63
1,050.64
2,686.17
2,212.63
843.58
3,734.65
4,533.48
730.50
5,088.17
1,331.09
1,557.63
2,637.19
655.40
2,508.63
1,045.00
1,020.32
1,458.79
1,395.09
555.51
4,696.00
3,323.25
1,935.55
1,709.85
1,313.00
357.76
1,071.34
1,147.93
520.52
2,875.31
599.79
1,938.24
3,187.71
60.00
1,029.85
11,736.83
4,753.18
3,487.07
2,256.82
2,360.80
36.86
4,285.80
2,843.70
1,483.00
7,305.88
7,540.25
835.06
9,508.27
2,201.94
3,087.86
4,798.36
1,272.02
1,015.31
3,499.71
1,156.27
2,038.80
2,281.84
2,015.00
584.02
7,750.37
4,681.14
4,952.75
2,848.58
1,313.00
498.86
1,767.72
1,374.43
591.23
5,877.94
1,332.85
4,228.04
5,279.28
7,012.32
$ 51,855.43 $ 74,115.26 $ 132,983.01
$ 53,405.44 $ 32,692.68 $ 79,085.80
49%
69%
63%
*Spring 2012 - McDonel Government absorbed McDonel Black Caucus and their
corresponding allocation
AS033908 - Payroll
2011
Income
Incoming Transfers
Total Income
Expenses
Summer '11 Payroll
Fall '11 Payroll
Spring '12 Payroll
Misc.
Total Expenses
Surplus
Account Utilization
$
$
$
123,861.76
123,861.76
60.00
228.54
50,892.64
56,909.06
37.49
108,127.73
15,734.03
87%
AS034141 - Reserve
2011
Income
Incoming Transfers
Total Income
Expenses
Total Expenses
Change in Position
$
-
$
$
60.00
60.00
(60.00)
Contact Information
Kyle Rajel
Chief Financial Officer – 43rd Session
Director of Treasurers & Allocations – 42nd Session
Finance Staff – 41st Session
(248) 845-8438
[email protected]
William Adams
Director of Treasurers & Allocations – 43rd Session
Finance Staff – 42nd Session
(248) 840-1885
[email protected]
Michael Butler
Chief Financial Officer – 42nd Session
Director of Treasurers & Allocations – 41st Session
(248) 990-5689
[email protected]
Evan Sack
Chief Financial Officer – 41st Session
(248) 798–4116
[email protected]
23
AS034102
Account Review
Fiscal Year: 2012
Between Jul-Fiscal Period 01 and Year EndFiscal Period 13
Acct Name: RESIDENCE HALLS
ASSOCIATION
10066725-RESIDENCE HALL ASSOCIATION
Fiscal Officer: Smith, Kathleen
Period Activity
Between JulFiscal Period 01
and Year EndFiscal Period 13
Beginning
Balance
Ending
Balance
Allocation/Award Budget
Allocation:
$
0.00
Award:
$
0.00
$
0.00
0.00
0.00
0.00
126,532.69
0.00
126,532.69
Income:
0.00
548,517.59
548,517.59
Transfers In:
0.00
0.00
0.00
Total Income:
0.00
548,517.59
548,517.59
Expenses:
0.00
549,078.71
549,078.71
Transfers Out:
0.00
0.00
0.00
Total Expenses:
0.00
549,078.71
549,078.71
Fund Balance
Actual Income
Actual Expenses
Net Activity
$
0.00
$
(561.12)
$
(561.12)
Balance Before Encumbrances
$
126,532.69
$
(561.12)
$
125,971.57
Report Name: Account Review-FIN500
V1.9
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Run By: Pamela Willis
11/19/12 2:09:02 PM
AS034160
Account Review
Fiscal Year: 2012
Acct Name: RHA-CONSTITUENT
Period Activity
Beginning
Balance
Ending
Balance
Allocation:
$
0.00
Award:
$
0.00
$
0.00
0.00
0.00
0.00
47,124.93
0.00
47,124.93
Income:
0.00
88,250.00
88,250.00
Transfers In:
0.00
0.00
0.00
Total Income:
0.00
88,250.00
88,250.00
Expenses:
0.00
132,983.01
132,983.01
Transfers Out:
0.00
0.00
0.00
Total Expenses:
0.00
132,983.01
132,983.01
Fund Balance
Actual Income
Actual Expenses
Net Activity
$
0.00
$
(44,733.01)
$
(44,733.01)
Balance Before Encumbrances
$
47,124.93
$
(44,733.01)
$
2,391.92
V1.9
1 of 88
11/19/12 2:15:10 PM
AS033908
Account Review
Fiscal Year: 2012
Acct Name: RHA - PAYROLL
Period Activity
Beginning
Balance
Ending
Balance
Allocation: (A)
$
0.00
Award: (B)
$
0.00
$
0.00
0.00
0.00
0.00
4,001.32
0.00
4,001.32
Income: (D)
0.00
123,861.76
123,861.76
Transfers In: (E)
0.00
0.00
0.00
Total Income: (F) = (D+E)
0.00
123,861.76
123,861.76
Expenses: (G)
0.00
108,127.73
108,127.73
Transfers Out: (H)
0.00
0.00
0.00
Total Expenses: (I) = (G+H)
0.00
108,127.73
108,127.73
Fund Balance (C)
Actual Income
Actual Expenses
Net Activity (J) = (F-I)
$
0.00
$
15,734.03
$
15,734.03
Balance Before Encumbrances (K) = (J+C)
$
4,001.32
$
15,734.03
$
19,735.35
Current Encumbrances
Purchase Orders: (L)
F&A (0.0%): (M)
0.00
0.00
Pre-Encumbrances
Income Pre-Enc: (N)
Expense Pre-Enc: (O)
0.00
0.00
Payroll Encumbrances: (P)
0.00
Total Encumbrances: (Q) = ((L+M+O+P)-N)
0.00
Balance After Encumbrances (R) = (K-Q)
$
19,735.35
$
0.00
Current Pending Transactions
Total Pending: (S)
V1.9
1 of 8
1/4/13 1:16:31 PM
AS034141
Account Review
Fiscal Year: 2012
Acct Name: RHA - RESERVE
Period Activity
Beginning
Balance
Ending
Balance
Allocation: (A)
$
0.00
Award: (B)
$
0.00
$
0.00
0.00
0.00
0.00
30,161.63
0.00
30,161.63
Income: (D)
0.00
0.00
0.00
Transfers In: (E)
0.00
0.00
0.00
Total Income: (F) = (D+E)
0.00
0.00
0.00
Expenses: (G)
0.00
60.00
60.00
Transfers Out: (H)
0.00
0.00
0.00
Total Expenses: (I) = (G+H)
0.00
60.00
60.00
Fund Balance (C)
Actual Income
Actual Expenses
Net Activity (J) = (F-I)
$
0.00
$
(60.00)
$
(60.00)
Balance Before Encumbrances (K) = (J+C)
$
30,161.63
$
(60.00)
$
30,101.63
Current Encumbrances
Purchase Orders: (L)
F&A (0.0%): (M)
0.00
0.00
Pre-Encumbrances
Income Pre-Enc: (N)
Expense Pre-Enc: (O)
0.00
0.00
Payroll Encumbrances: (P)
0.00
Total Encumbrances: (Q) = ((L+M+O+P)-N)
0.00
Balance After Encumbrances (R) = (K-Q)
$
30,101.63
$
0.00
Current Pending Transactions
Total Pending: (S)
V1.9
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1/4/13 1:21:39 PM

42nd Session Financial Report

Transcription

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