September 18, 2014 - Houston Housing Authority
Transcription
September 18, 2014 - Houston Housing Authority
Transforming Lives & Communities HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING SEPTEMBER 18, 2014 TELEPHONE ROAD 6000 TELEPHONE ROAD HOUSTON, TEXAS 77087 2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO Board of Commissioners: Lance Gilliam, Chair | Assata-Nicole Richards, Vice Chair | Tina Peterman | Nicola Fuentes Toubia |LaRence Snowden | Bobbie Figures | Phillis Wilson BOARD OF COMMISSIONERS MEETING Thursday , September 18 , 2014 TABLE OF CONTENTS AGENDA 2 August 26, 2014 BOARD MEETING MINUTES 4 COMMENTS AND RESPONSES 23 UNFINISHED BUSINESS Resolution No. 2749 Parking and Towing Policy 25 Resolution No. 2751 Award of Contract for Legal Support to the Board of Commissioners to the Taylor Law Firm, P.C. 41 NEW BUSINESS Resolution No. 2762 Approval of the 2015 PHA Annual Plan (“Annual Plan”) Resolution No. 2763 Approval of Contracts for Architectural and Engineering Services 44 Separate BOARD REPORT 52 FINANCE REPORT 68 HHA CALENDAR OF EVENTS 70 2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO Board of Commissioners: Lance Gilliam, Chair | Assata-Nicole Richards, Vice Chair | Tina Peterman | Nicola Fuentes Toubia |LaRence Snowden | Bobbie Figures | Phillis Wilson BOARD OF COMMISSIONERS’ MEETING THURSDAY, SEPTEMBER 18, 2014 AT 3:00 P.M. TELEPHONE ROAD 6000 TELEPHONE ROAD, HOUSTON, TEXAS 77087 AGENDA AGENDA I. Call to Order II. Roll Call III. Approval of the August 26, 2014 Houston Housing Authority Board Meeting Minutes IV. President’s Report V. Public Comments VI. Unfinished Business a. Parking and Towing Policy (Resolution No. 2749) b. Award of Contract for Legal Support to the HHA Board of Commissioners to The Taylor Law Firm, P.C. (Resolution No. 2751) VII. New Business c. Approval of the 2015 PHA Annual Plan (“Annual Plan”) (Resolution No. 2762) d. Award of Contracts for Architectural and Engineering Services (Resolution No. 2763) 2 VIII. Executive Session Convene an Executive Session to discuss: a. b. c. Personnel matters in accordance with Section 551.074 of the Texas Government Code Legal issues in accordance with Section 551.071 of the Texas Government Code Real estate matters in accordance with Section 551.072 of the Texas Government Code IX. Reconvene Public Session X. Adjournment 3 2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING TUESDAY, AUGUST 26, 2014 A meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, August 26, 2014, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078. Chair Gilliam called the meeting to order at 3:07 p.m. Chair Gilliam offered the use of an interpreter or translator to any in attendance. Secretary Gunsolley called roll and declared a quorum present. Present: Lance Gilliam, Chair Assata-Nicole Richards, Vice Chair Bobbie Figures, Commissioner Tina Peterman, Commissioner (arrived during the President’s Report) Nicola Fuentes Toubia, Commissioner Phillis Wilson, Commissioner LaRence Snowden, Commissioner Tory Gunsolley, Secretary Absent: APPROVAL OF MINUTES Chair Gilliam called for discussion or approval of the July 15, 2014 Board of Commissioners meeting minutes. Commissioner Figures made a motion to approve the minutes for the July 15, 2014 HHA Board of Commissioners meeting. Commissioner Wilson seconded the motion. The minutes passed unanimously. PRESIDENT’S REPORT Secretary Gunsolley stated that he is thrilled to announce that HHA’s Public Housing Operations Department has again been named a High Performer. He stated that this is for Calendar Year 2013 and he wants to congratulate Mr. Griffin and his staff. Vice Chair Richards and Commissioner Snowden expressed their congratulations and appreciation to Mr. Griffin, the PMCs and his team for a job well done. 4 Secretary Gunsolley shared that HHA was awarded a $2.47 million grant from the Continuum of Care’s HUD funds to administer a Rapid Rehousing Program and the Housing Authority will continue to take on a leadership role in addressing the homeless issue. He stated that the Rapid Rehousing Grant will begin in March 2015; and hopefully, it will serve about 1000 households per year by working with the City, County and a network of partners. Secretary Gunsolley remarked that essentially, HHA will be able to handle the funds and transmit the funds to landlords to provide short term rental assistance to help prevent homelessness. Commissioner Toubia asked if the funds can be only used for rental assistance or can the funds be used for other assistance. Secretary Gunsolley responded that the funds are a little more flexible than this, but this is a Rapid Rehousing Program for short term homeless families to assist these families with security deposits, rent and possible other associated move-in cost. He stated that the funds are also being matched with money from the City and County, so the total amount of money will be a little more than $3 million. Secretary Gunsolley indicated that some of this money will have a little more flexibility to completely address issues. Commissioner Snowden asked who at HHA was responsible for this grant or who the principals are. Secretary Gunsolley indicated that this grant was through a partnership, but Jessica Preheim, who manages the homeless efforts for the Housing Authority and Mark Thiele were the principal movers on this grant. Vice Chair Richards asked if HHA’s clients are eligible for the funds and how will this program work. Secretary Gunsolley explained that the program is being designed now and it wouldn’t be targeted for HHA’s clients because they already have affordable housing. He stated that the program would target people who have recently become homeless to get them right back out of homelessness. Vice Chair Richards shared that she recently traveled to New York and she sat next to a member of the Coalition, and she spoke highly of Secretary Gunsolley and HHA for the homeless efforts that were being done in the City. Vice Chair Richards stated that the Mayor has indicated that the City’s goal is to resolve homelessness in Houston, and our efforts have gotten a lot of national news from NPR and she thinks that this is a bold statement. She stated that she is very proud that the Housing Authority has taken the lead on this initiative and thinks that HHA is setting the model to the nation on how to deal with homelessness. Commissioner Snowden inquired about the types of press that HHA is receiving. He asked how is staff getting this out to the media so that we are receiving the type of attention that we need. Secretary Gunsolley indicated that he will provide this information to the Board. Commissioners Peterman arrives. Secretary Gunsolley shared that Keep Houston Beautiful Annual Mayor’s Proud Partners has awarded HHA one of the annual partnership awards for all of the community gardening work that we have done with Keep Houston Beautiful and their corporate partners at HHA’s properties. He stated that HHA will be attending the award’s banquet and he will be extending invitations to the Board as well. 5 Secretary Gunsolley shared that last week, HUD issued FMR changes across the country and the proposed changes th th for Houston dropped HHA from the 50 percentile to the 40 percentile of FMR. He indicated that this means even though rents are increasing in the City of Houston, the FMRs for HHA’s program are increasing by only 3.9%. Chair Gilliam asked Secretary Gunsolley to explain how this will work. th Secretary Gunsolley stated that HHA had been in the 50 percentile of HUD’s FMR study, so if a participant has a voucher, he/she should be able to afford the median cost for an apartment. He indicated that now HUD has th dropped HHA to the 40 percentile because as a METRO region, we did not decrease the amount of th deconcentrated poverty and so HHA was given the 50 percentile to move the dial. He also indicated that as an individual housing authority, HHA had taken steps to deconcentrate poverty every year and we have received the “deconcentration bonus.” Secretary Gunsolley stated that HHA will be making comments to HUD about how unfair this is because our 18,000 vouchers are not enough to move the dial on deconcentration across the metro th th area. He further indicated that Dallas, Ft. Worth and Austin also have dropped from the 50 percentile to the 40 percentile, which is really counterintuitive to the means of the program. Secretary Gunsolley stated that HHA just received this notice of the proposed FMRs and will be providing comments to HUD. Commissioner Toubia inquired if HHA could join with Dallas and Austin and rally to put pressure on HUD about the FMRs. Secretary Gunsolley indicated that the national industry groups are reviewing this and deciding what they can do. Secretary Gunsolley shared that HHA recently celebrated a FSS graduation and the Housing Authority had its largest class to date. He stated that there were 19 graduates and 100% are employed, with two graduates becoming homeowners. He also shared that the increase income for the graduating class was 349% collectively, which means that they more than tripled their income. Secretary Gunsolley also shared that HHA and The ITEX Group won project based VASH vouchers in a very competitive allocation for VASH vouchers. He stated that HHA was the only housing authority in Texas to be awarded additional project based VASH vouchers and so 22 units will be added to the Palm Center project. Vice Chair Richards stated that she would like HHA to provide greater clarity on who we serve by providing a composite of the demographics, i.e. seniors, veterans, and aged out foster care youth, to show the diversity in the clients HHA serves. She indicated that this composite will provide a better picture of our value to the community because she believes there is a misnomer about who needs affordable housing in the City. th Secretary Gunsolley shared that the Board will be invited to attend a celebration for the closing of the 100 homeowner in the HCV Program. He indicated that staff is putting together this celebration and inviting all 100 homeowners to attend celebration and hopefully, press event for the closing of the 100 homeowners in this program. Chair Gilliam asked if Secretary Gunsolley can provide information on the locations of the homes that we purchased by the homeowners in the program. Secretary Gunsolley responded in the affirmative. Lastly, Secretary Gunsolley provided an update on the Draft Annual Plan. He stated that HHA has had three public meetings, with over 50 people in attendance at the meeting. He indicated that the public comments are due by 6 September 2, 2014 and HHA anticipates receiving a few. Secretary Gunsolley shared that thus far during the public meetings, there were some clarification questions and not many comments that were in disagreement about the direction that the Housing Authority plans. Secretary Gunsolley indicated that this concludes his President’s Report. Chair Gilliam asked for any further questions, concerns or comments. Commissioner Snowden informed the Board that the Annual Mayor’s Proud Partners Awards Luncheon for the th Keep Houston Beautiful project is on October 27 . PUBLIC COMMENTS Ms. JoAnn Livingston, of Forest Green Homes, apartment #8822 addressed the Board with concerns about the Resident Council having to go through the property manager to gain access to the community building. Ms. Livingston said that the Resident Council has never had to do this in the past and asked why they have to do it now. Secretary Gunsolley indicated this issue has been a matter of some debate, as staff has been trying to formalize the relationship between the Resident Councils and the Housing Authority. He stated that recently, he and Mr. Griffin decided that they would figure out how to return the community building keys to the Resident Council President. He further stated that staff is trying to put some systems in place so that there is some level of accountability. Secretary Gunsolley indicated that the community building keys should at some point be returned to Commissioner Figures, as she is the Resident Council President. Ms. Thelma Fontenot, of Forest Green Homes, apartment #8884 addressed the Board with concerns about the status of the property management company (PMC) remaining at Forest Green. She asked if the Houston Housing Authority plans to keep J. Allen Management Company, Inc. as the PMC because she is pleased with Ms. Valencia Reine as the manager. Ms. Fontenot also complained that she has had disputes over issues with the Resident Council President, who is also a Board of Commissioner, about the Resident Council not working with other residents in the community. She asked if the Board has an ethics policy. Secretary Gunsolley indicated that residents at Forest Green have expressed their concerns about the PMC and HHA staff has looked into these concerns. He stated that at the time, there is no decision to change the PMC, but to continue to work together to resolve these issues. Vice Chair Richards stated that the PMCs are decided through a series of criteria, so it’s not a popularity contest. She indicated that HHA enters into contracts with the PMCs, and we have the intentions of honoring those contracts, as long as the PMC is operating according to their contract. Vice Chair Richard asked Secretary Gunsolley to comment on the Board ethics policy. Secretary Gunsolley commented that there is an ethics policy that the Board members sign and adhere to. Ms. Marion Waldon, of Forest Green Homes, apartment #8837 addressed the Board with concerns about the PMC. Ms. Waldon said that although there are some issues in the community, the PMC and the manager is doing a good job a Forest Green. Chair Gilliam thanked Ms. Waldon for her comments. 7 Ms. Dimeaneek Monroe, of Forest Green Homes, apartment #8860 addressed the Board to inquire about houses that the Houston Housing Authority purchased from the City and the process of getting qualified for one of these homes through HHA’s 5-year resident program. Secretary Gunsolley clarified that HHA did not purchase homes from the City of Houston and the single family homes that HHA owned have been sold. He stated that the five year resident program that Ms. Monroe is referring to is the Family Self-Sufficiency FSS Program. Chair Gilliam asked if there is any availability in the FSS Program. Secretary Gunsolley replied that he believes that HHA is exceeding the number of participants in the program, right now. He instructed Ms. Monroe to contact Cheryl Rivers, HHA’s Director of Client Services about openings in the program. Vice Chair Richards asked if there are openings in the program, does HHA post flyers in the communities. Secretary Gunsolley asked Mr. Griffin, of the Agency, to comment on this matter. Commissioner Peterman also asked Mr. Griffin to provide a brief description of the FSS Program. Mr. Griffin stated that typically, his department does not advertise the program because it is only funded for a certain number of slots. He indicated that the public housing FSS Program has residents who have been in the program for up to five years, and when one resident graduates off the program, staff places another resident in that available slot. Mr. Griffin indicated that a recent graduate received an escrow check for $17,000 that she used to purchase a home in Spring, Texas. He explained that in the FSS Program when a resident pays their rent, a portion of that rent is put into an escrow account, that HUD pays a small passport rate that builds overtime. He stated that once a participant satisfies the program requirements, he/she graduates and is assisted with homeownership. Commissioner Peterman clarified that the escrow checks that HHA provides participants actually comes from the participant’s rent money and any income increase that he/she gains in the program doesn’t hurt their rent qualification, but it’s a way to help people become self-sufficient. Commissioner Toubia inquired why is HHA limited to only 19 participants in the program and asked if this number could be increased. She also asked how does staff notify residents when there are openings. Secretary Gunsolley replied that once upon a time, HUD robustly funded resident programs and resident selfsufficiency. He stated that housing authorities were often looked at as the primary source to help people move on. Secretary Gunsolley indicated that HUD slashed funding for these programs in 1996 and hasn’t funded them robustly ever since, so HHA applies for funding every year to keep the same number of FSS workers that we currently have. He stated that nationally, there are no new positions being created and the ability to expand the program is bound by two things, one is case management and the other is escrow accounts. Secretary Gunsolley further stated that HUD would have issues if HHA created too many escrow accounts because essentially we are not charging the full rent. He indicated that in accordance with regulations, HHA is charging FSS program participants the lower rent and putting some of this rent into escrow. He stated that HUD has a cap based on the program size that they authorized. Secretary Gunsolley further indicated that HUD has proposed consolidating the funding of the two FSS programs, the Public Housing program and the Housing Choice Voucher program. He stated that this will give HHA some latitude because the voucher program is much larger than the public housing program. Secretary Gunsolley 8 indicated that once the programs are consolidated, this could allow the Housing Authority more room for participants that could have escrow accounts. Ms. Monroe also inquired about her family composition for the voucher program. She asked if she would qualify for a four (4) bedroom voucher having five children, three boys and two girls, in the household. Secretary Gunsolley asked Ms. Monroe if she was on the voucher program’s waiting list. Ms. Monroe responded in the affirmative. Secretary Gunsolley informed her that if she is one the waiting list and she gets to the top of the list, staff will contact her to come in for a meeting and there, staff would explain the family composition and discuss how many bedrooms her family qualify for. Ms. Monroe said that there are six members in her household. Secretary Gunsolley explained that she will get a three (3) bedroom voucher, with 2 persons to a bedroom, regardless of age and/or sex. Ms. Erica Mukes, of Forest Green Homes, apartment #8888 addressed the Board with concerns about getting a handicap accessible apartment for her disabled mother. Ms. Mukes said that her request for a reasonable accommodation was denied a few months ago and she wants to know if she has other options. Secretary Gunsolley asked if her mother is on the lease. Ms. Mukes responded, yes. Secretary Gunsolley asked Ms. Mukes to speak with the PMC’s manager or the regional supervisor and Mr. Maynie, of the Agency to discuss the options with her. Ms. Thelma Fontenot addressed the Board again with concerns about being told by HHA staff that she could no longer sell “cool cups” to the children in the community center because all funds generated in the center had to be given to the PMC. Ms. JoAnn Livingston commented that Ms. Fontenot was selling “cool cups” out of her home and she was told that she could no longer do this. Ms. Livingston also commented that money that is generated in community center is supposed to go to the treasurer of the Resident Council to be used for community events. Vice Chair Richards requested that Secretary Gunsolley and Mr. Griffin provide some clarification and communication in a community meeting for residents to explain some of these decisions and changes that are taking place so that everyone is on the same page. She commented that it seems that everyone is not one the same page as a community about what is the policy and the guidelines. She stated that she understands the challenges that the resident council face when dealing with different personalities; but in the end, everyone wants the same thing, which is a safe, nurturing and supportive community for each other. Vice Chair Richards indicated that sometimes people have different strategies in accomplishing things, but the community needs to work together. She asked Mr. Griffin to schedule a community meeting that allows residents to ask questions and get clarification on policies and procedures. Secretary Gunsolley stated for clarification that he and staff have been meeting with the Resident Councils working through and negotiating the Memorandum of Understanding (MOU) for over a year. He stated that the issues around the money that Resident Councils get from the Housing Authority, as well as, the money that Resident 9 Councils raise are very important issues and HUD, six months ago, put out a Notice reminding housing authorities and Resident Councils about how important it is to be accountable. Secretary Gunsolley indicated that HHA has been putting into place contracts with the Resident Councils so that they will be accountable for all of the money that is received from the Housing Authority, and also for any money that is raised. He stated that this has been a long process and staff has had many meetings with the Resident Councils, but he is happy to direct staff to come back to the communities and explain these policies and guidelines. He stated that staff has been discussing the MOUs for over a year with the Resident Councils and he believes that the “rubber has finally met the road,” since implementing the new process. Secretary Gunsolley stated that he is happy to make available staff to come out and speak with residents, but he necessarily doesn’t want to be directed to have another 25 meetings, per se. Vice Chair Richards stated that she is not directing Secretary Gunsolley to have another 25 meetings and she feels concerned that her instructions were not clearly understood. She remarked that when she comes to a meeting and she hears this much strife and this much contention amongst the community, something has gotten lost in the translation. Vice Chair Richards stated that she knows that it can be difficult and it’s an additional task to schedule a meeting, but there is a lack of understanding and clarity in this community. She further stated that she spoke with Commissioner Figures and she feels that this community has some unanswered questions. She indicated that if there is anything that HHA can do to continue to provide clarity, she would like for staff to do so. Commissioner Figures commented that the community needs to learn to work together and stop placing blame on one another because “a divided house cannot stand.” She remarked that she appreciates everyone in the community who came to the meeting today, and also welcomed the Board and staff to Forest Green. Commissioner Toubia explained that when HHA was trying to revamp the Resident Council process, staff had meetings with the various communities and we negotiated the MOUs. She asked if HHA did a “roll out” of the MOU with all of the different communities. She further asked if staff did not, could we develop a customized “roll out” of the MOU so that HHA can use this as a way to discuss it without having to reinvent the wheel in every community that staff goes to discuss the new policy and procedures. Secretary Gunsolley responded that staff has “rolled it out” with the Resident Councils, but have not had meetings at every property with the residents. He remarked that this could be done. Commissioner Toubia indicated that the meetings might be a good way to address all of the confusion and having Mr. Griffin and Secretary Gunsolley attend the meetings, even though this is an extra task, might generate the sense of community and provide a better sense of understanding amongst the residents. Secretary Gunsolley stated that he is resistant because staff negotiated the MOU for over a year and if he goes to every community, there will be someone there who has had a problem with the Resident Council and wants to renegotiate the deal. He stated that this puts him in the position to say to residents that “this is how it is and it’s not open for renegotiation.” Commissioner Toubia stated that Secretary Gunsolley can communicate this to residents by saying, “it’s a new day, a new start and we’re putting the other stuff in the past and moving forward; this is how it will be.” Chair Gilliam asked for any further questions, comments or concerns. NEW BUSINESS Resolution No. 2749 – Parking and Towing Policy 10 Secretary Gunsolley stated that Resolution No. 2749 is for a new parking and towing policy. He stated that the Housing Authority had a towing policy in 2011 and prior that we stopped using because there were very aggressive tow contracts, and a lot of vehicles were being towed that caused resident lives to be deeply impacted. Secretary Gunsolley indicated that staff reevaluated the policy and the policy attached is based on Texas law and the Texas Apartment Association’s Parking and Towing Model Policy. He further indicated that there are two additions that will be included to the new Policy based on feedback from the Board. He stated that one addition is to include a copy of the driver’s license, along with the vehicle registration and insurance, and the second addition is to add a statement that the Reasonable Accommodation Policy will also apply to the Parking and Towing Policy. Secretary Gunsolley stated that the biggest change to the Policy is how it is implemented, and procedurally how the tow company is contacted. He stated that in the past, the two companies were able to come and enforce the policy on their own unilaterally, and now HHA will be switching to a model were the PMCs will be responsible for taking a picture of the car and the violation, and then contacting the towing company to tow the vehicle. Vice Chair Richards stated that in Section F, under General Rules, she wants to make sure that the PMCs properly inspect the signage to make sure that they are clear and everything is done on HHA’s part to identify those signs. Mr. Griffin stated that when HHA awards a contract, more often than not, the towing companies will purchase the signs. Vice Chair Richards commented that she wants to make sure that HHA takes care of this before the PMCs start having cars towed. She inquired about a grace period, and asked if it is 10 days. Mr. Griffin responded in the affirmative and clarified that it is 10 days after written notice is provided for inoperable vehicles. Commissioner Toubia inquired if residents were allowed to make repairs, like fixing flat tires and getting jump starts, but these were the only two repairs that would be allowed on HHA’s properties. She remarked that she thinks that this is a little tough. Vice Chair Richards commented that according to the new policy, these repairs will not be allowed. Mr. Griffin replied that these repairs will be allowed and staff will clarify this in the policy. Commissioner Toubia stated that she believes that residents should be allowed to do certain repairs and maybe more. She remarked that she thinks it should be a designated area for repairs because these are low income people who might do their own car repairs. Secretary Gunsolley commented that this is a “very slippery slope” and asked where to HHA draw the line, in terms of what repairs can be done. He stated if the Housing Authority allow residents to change their vehicle’s oil on the property, there is concern about whether residents may spill oil or if they will dispose it into HHA’s dumpsters. Secretary Gunsolley stated that this could cause huge problems, but he is happy to make it more liberal. He indicated that most apartment complexes have a policy similar to this one. Commissioner Toubia remarked that those apartment complexes have people who have different income levels or people who have different accesses. 11 Secretary Gunsolley stated that he is open to suggestions on where HHA can draw the line, if there are other repairs that we would like to be included. Commissioner Toubia remarked that maybe some moderate repairs need to be included, like changing car batteries or other repairs where oil will not be spilled. She stated that she hasn’t had a chance to think about other solutions, but she thinks that this policy is a little tough. Commissioner Toubia commented that as a Housing Authority, we are now monitoring whether or not vehicles are properly registered, insured and driver’s licenses are valid. She stated that she personally thinks that this policy is a little overreached. Mr. Griffin remarked that HHA is requesting this information to provide parking permits to licensed drivers and residents of the community. Vice Chair Richards asked if a driver’s license is required to get the permit. Mr. Griffin replied yes, only because HHA receives a lot of complaints about unauthorized vehicles parking in resident spaces. He stated that the driver’s license and the vehicle registration is needed to make sure that the vehicle is a resident’s car. Vice Chair Richards inquired if the vehicle belongs to her father or if someone gives her a car to drive, what does it matter whose car it is. Mr. Griffin replied that if the resident’s name is on the vehicle registration and the car insurance that he/she is driving, this will not be an issue. Vice Chair Richards indicated that the State sets up so many barriers around insurance and vehicle registration already, it seems redundant for HHA to request this information if the resident already has had a valid inspection and a registration sticker. Commissioner Toubia remarked that as she read the towing policy, she thought that it was tough and tough on HHA’s residents who do not have the same types of resources that many people do. She asked if staff could give a warning and allow residents more time to correct vehicle problems. Chair Gilliam commented that he likes that the PMCS have the discretion to enforce the new policy, instead of the towing company. He stated that staff is well aware of the problems that our properties have with parking because this issue is brought up at almost every Board meeting. Chair Gilliam remarked that he likes that the managers have the power to enforce the policy; and hopefully, they will use this power appropriately. Commissioner Toubia indicated that there are two issues. She stated that one is the issue with tenant abusing the policy and not parking in the right place or not taking responsibility for their vehicle. She further stated that the second issue is HHA’s issue. She indicated that HHA may not have enough parking spaces at our properties to accommodate residents because the properties are older and staff may not have anticipated the number of vehicles. Commissioner Toubia asserted that she doesn’t want a policy that could be used to punish HHA’s residents for the fact that the “developments are where the developments are.” She stated that she wants a policy that gives the property manager the ability to get rid of “dead weight” vehicles, non-resident parking violations and/or handicap accessibility parking violations. Commissioner Toubia remarked that she wants the policy to be fair and after reading through this policy, she feels that it is not. 12 Chair Gilliam suggested that a parking committee be created to review this policy. He asked if Commissioner Toubia could take time now and before the next Board meeting to work with Secretary Gunsolley and staff on revising the policy. Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2749. Chair Gilliam asked for a motion to table Resolution No. 2749. Commissioner Snowden made a motion to table Resolution No. 2749. Commissioner Figures seconded the motion. Resolution No. 2749 was tabled unanimously. Resolution No. 2750 through Resolution No. 2758 Secretary Gunsolley stated that HHA has nine board resolutions for the award of contracts for various legal services. He stated that in April 2014, HHA published proposals for legal services that were separated into a number of service areas. He indicated HHA received 19 proposals that Mr. Coleman has brought with him for the Board’s review, if necessary, that covers a number of different legal service areas. Secretary Gunsolley stated that the law firms were asked to indicate which service areas that they were interested in pursuing and to provide additional information about each one of those service areas. He indicated that this process was used for each of these board items and different staff members evaluated different legal services areas with the same criteria. Secretary Gunsolley asked that the law firms present, stand and introduced themselves. Representatives from Coats Rose, Cozen O’Connor, Strasburger & Price, Callier and Garza, and The Taylor Law Firm introduced themselves. Chair Gilliam asked for any questions, concerns or comments regarding Resolutions 2750 through 2758. Commissioner Snowden commented that while he appreciates the legal department, led by HHA’s General Counsel, for the work that went into getting 19 law firms to at least review the RFP packet, he only had a little opportunity to look at the law firms that are coming onboard to represent the Housing Authority. He further commented that he has concerns when he looks at the list of law firms that submitted proposal and some of them have about 250 to 300 lawyers, associates and partners, and then there are only three African American law firms that submitted proposals. Commissioner Snowden stated that he has an issue with this because he knows that there are more minority law firms, and being an African American on this Board, he has to look out for MWBEs and minority participation because this is his stance. He indicated that he wants staff, going forward, to make sure that African American male residents see more African American males doing jobs other than what they normally see. He stated that he understands that legal work doesn’t necessarily requires that person to get an opportunity to come to the communities, but he wants to make sure that HHA looks at situations like this. Commissioner Snowden remarked that he understands that this may be difficult, but he knows that there are some African Americans, as well as other minority law firms out there that can provide legal services. He stated that he wants to make sure that we continue to offer opportunities to minorities for services, as well as purchasing opportunities. Commissioner Snowden further stated that he wants to make sure that law firms, like Strasburger & Price, are providing opportunities to minorities. He indicated that when he reviewed Strasburger & Price’s evaluation and read the comments, it indicated that over 60% of their attorneys are females and some other percentage make up minorities. Commissioner Snowden remarked that when he went through this information, he noticed that very few people that will be working on HHA’s projects are African American and none of those 13 people have worked in this type of industry or operation. He stated that he noticed that one partner was a Thurgood Marshall School of Law graduate and wants to encourage the law firms to find more minority lawyers to work in their firms. Commissioner Snowden mentioned that he works at Texas Southern University and he knows the caliber of students who attend or who have come through there. He also mentioned that the law school at the University of Houston is recruiting students to purposely increase their minority enrollment. Commissioner Snowden addressed Barry Palmer, of Coats Rose and stated that he wants his firm to make sure that they are looking at these issues as well, because as long as he sits on HHA’s Board these are the types of opportunities that he is going to be constantly looking at and reminding these firms to provide to minority groups that we serve at HHA. Commissioner Snowden also inquired about legal services for civil rights issues. He stated that he thinks it is important that HHA looks to minorities to provide this service because it is difficult for him to look at the firm who is doing civil rights work for the Housing Authority and that firm not having any individuals that are capable of looking out for the interest of civil rights. Commissioner Toubia stated that she has had the pleasure of working indirectly with Marty Whitman who is with Cozen O’Connor. She commented that as a female attorney, she understands how difficult it is for women to get equal representation at law firms and according to current ABA statistics, woman equity partners are about 15%, and this is only a slight 1% increase over the past 10 years. Commissioner Toubia stated that HHA is a large organization that deals with the most vulnerable and most often disenfranchised people who are mostly minorities. She remarked that law firms today have diversity programs that are looking to recruit minority students and this program might be a great way to start a young lawyer down a tract to represent disenfranchise and underrepresented people. Commissioner Toubia commended Commissioner Snowden for his statements and indicated that she is looking forward to working with the law firms. Vice Chair Richards remarked that she thinks that it’s important to continue to have outside counsel for the Board because she often times contact outside counsel when she has questions or when she doesn’t understand things. She stated that the decisions that the Board makes are legal decisions that have very severe consequences if the Board doesn’t follow the law. She commented that it will be helpful to her if the Board continues to have the use of outside counsel. Vice Chair Richards asked Commissioners Snowden and Toubia what were their thoughts on the numbers provided for the percentages of minorities employed at the law firms and do they think this information is helpful. She further asked if they thought that these numbers were misleading. Commissioner Snowden indicated that he appreciates this information because when he came to the Board there was very little mention of MWBEs and minority participation. He remarked that he applauds staff for realizing that it’s important to him to see these numbers; and as he continues on the Board, he wants to make sure that staff continues to do this and do what’s right. Commissioner Toubia remarked that she has been practicing law for 20 years and she believes that the firms that responded are great law firms. She commented that she has an appreciation for the legal talent and legal mind, and also the appreciation that the law firms are doing what they can to make sure their giving opportunities to women and minorities. Commissioner Toubia stated that she is overall pleased with the firms and asked Ms. Miniex how she feels about managing eight outside firms. She further asked how many attorneys do she have on staff working and does she need additional in-house support to assist with this management. Ms. Karen Miniex, of the Agency, responded that she currently has two practicing attorneys and two nonpracticing attorneys on staff. She stated that this is a new process for HHA, but the Housing Authority has never 14 used this number of firms as outside counsel. Ms. Miniex indicated that from the model research that she conducted, this would be good for the Housing Authority and currently, she doesn’t have any concerns about managing the firms. She stated that if the need grows and additional in-house assistance is needed to manage, it would depend on the caseload. She further stated that HHA chose this number of firms to make sure that the Housing Authority has this expertise on hand. Commissioner Toubia remarked that she just wants to make sure that if Ms. Miniex needed additional resources that she informs the Board because she knows what legal fees look like and the Board wants to make sure that those fees are managed as well. Chair Gilliam asked for any further questions, concerns or comments. Commissioner Toubia inquired about the legal counsel for the Board. She asked if the Board is changing from Coats Rose to The Taylor Law Firm; and if so, why is this change being made if it is based on an evaluation. Secretary Gunsolley replied that it was based on the scoring of the RFP submissions. Vice Chair Richards remarked that she finds this problematic. She stated that this is the third law firm and she doesn’t like this process of changing them if the Board is trying to build relationships. Vice Chair Richards stated that the PMC contract has an option to extend the contract every year rather than starting a new process. She further stated that she wished HHA would had considered doing this versus putting the RFP back on the street. Commissioner Peterman remarked that there were options in the contract with Coats Rose, but those were used and that’s the reason staff had to put the RFP out. She also asked if these legal services contracts are for three years. Ms. Miniex, of the Agency, responded that the contracts are for two years with three, one year option to extend. Commissioner Peterman inquired if The Taylor Law Firm has headquarters in Houston and is it HHA’s desire to have a representative from The Taylor Law Firm to be physically present at the Board meetings. She indicated that HHA should not have to pay their travel expenses because there are other Houston area firms. Secretary Gunsolley responded in the affirmative. Vice Chair Richards requested that The Taylor Law Firm attend Board meetings. She stated that she thinks it’s important to have legal counsel that the Board can rely on to answer questions at the Board meetings. Commissioner Snowden indicated that he would like the Board to vote on the legal service resolutions individually. Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2750 through Resolution No. 2758. Resolution No. 2750 – Award of Contracts for Legal Services Related to Public and Affordable Housing Development and Acquisitions to Reno & Cavanaugh PLLC and Ballard Spahr/Coats Rose Chair Gilliam asked for a motion to approve Resolution No. 2750. 15 Vice Chair Richards made a motion to approve Resolution No. 2750. Commissioner Figures seconded the motion. Resolution No. 2750 was passed unanimously. Resolution No. 2751 – Award of Contract for Legal Support to the HHA Board of Commissioners to The Taylor Law Firm, P.C. Chair Gilliam asked for a motion to table Resolution No. 2751. Commissioner Snowden made a motion to table Resolution No. 2751. Commissioner Toubia seconded the motion. Resolution No. 2751 was tabled unanimously. Resolution No. 2752 – Award of Contracts for Legal Services Related to Fair Housing and Federal Housing Policy Matters to Ballard Spahr/Coats Rose and Strasburger & Price LLP Chair Gilliam asked for a motion to approve Resolution No. 2752. Commissioner Wilson made a motion to approve Resolution No. 2752. Commissioner Snowden seconded the motion. Resolution No. 2752 was passed unanimously. Resolution No. 2753 – Award of Contract for Civil Rights Related Legal Services to Strasburger & Price LLP Chair Gilliam asked for a motion to approve Resolution No. 2753. Commissioner Toubia made a motion to approve Resolution No. 2753. Commissioner Wilson seconded the motion. Resolution No. 2753 was passed unanimously. Resolution No. 2754 – Award of Contract for Tort Related Legal Services to Callier & Garza LLP Chair Gilliam asked for a motion to approve Resolution No. 2754. Vice Chair Richards made a motion to approve Resolution No. 2754. Commissioner Figures seconded the motion. Resolution No. 2754 was passed unanimously. Resolution No. 2755 – Award of Contract for Legal Services Related to Construction Disputes and Resolution to Ballard Spahr/Coats Rose Chair Gilliam asked for a motion to approve Resolution No. 2755. Commissioner Wilson made a motion to approve Resolution No. 2755. Commissioner Toubia seconded the motion. Resolution No. 2755 was passed unanimously. Resolution No. 2756 – Award of Contracts for Legal Services Related to Labor and Employment Matters to Fisher & Phillips LLP and Cozen O’Connor Chair Gilliam asked for a motion to approve Resolution No. 2756. Commissioner Toubia made a motion to approve Resolution No. 2756. Commissioner Figures seconded the motion. Resolution No. 2756 was passed unanimously. 16 Resolution No. 2757 – Award of Contract for Commercial (Business) Legal Services to Strasburger & Price LLP Chair Gilliam asked for a motion to approve Resolution No. 2757. Commissioner Figures made a motion to approve Resolution No. 2757. Commissioner Wilson seconded the motion. Resolution No. 2757 was passed unanimously. Resolution No. 2758 – Award of Contract for Legal Services for Commercial Landlord-Tenant Related Litigation to Strasburger & Price LLP Chair Gilliam asked for a motion to approve Resolution No. 2758. Commissioner Wilson made a motion to approve Resolution No. 2758. Commissioner Toubia seconded the motion. Resolution No. 2758 was passed unanimously. Resolution No. 2759 – Amendment to Administrative Plan Secretary Gunsolley stated that Resolution No. 2759 is for a handful of changes to the Housing Choice Voucher (HCV) Program Administrative Plan. He indicated that staff had to make changes because of the 2014 Appropriations Act that required HHA to make several changes in advance of the Annual Plan. Secretary Gunsolley stated while doing this, staff also wanted to introduce one set of changes for a new demonstration program with Harris County Protective Services (HCPS) regarding transitioned aged youth out of foster care. He shared that HHA is partnering with HCPS to provide up to 100 vouchers to foster care and Harris County will provide supportive services. Secretary Gunsolley indicated that The Hogg Foundation has given a four year grant of $1.2 million to the County to provide extra case management services for these youth and HHA will provide housing. He indicated that HHA will be using the same model that was used in housing the chronic homeless and veteran homeless, but now HHA will be housing a new group who has aged out of foster care. Secretary Gunsolley stated that it is difficult to say how many homeless youth there are in Houston, but the Covenant House receives over 5000 calls for assistance in the course of a year. He also indicated that in the Point In Time Count, the numbers range from about 300 to over 3000 from year to year and part of the challenge is that at this age group, the population many times are “couch searching.” Secretary Gunsolley stated that the homeless youths are essentially going from couch to couch; and the way that the Point In Time Count mechanism works, it’s not effective in counting homeless people on couches. Commissioner Snowden asked when a youth age out of foster care, if they were still connected to supportive services. Commissioner Toubia remarked that there is little support for these children and there is little support for them when they are actually in the foster care program, but after 18 years old, case management services discontinue. She commented that she was thrilled to hear that HHA is going to become a part of this. Vice Chair Richards asked if HHA is going to provide vouchers to the youth in an independent living situation. She stated that she is a big proponent of building social support systems, so she doesn’t feel that the scattered housing model will work in this situation. Vice Chair Richards commented that she is hoping that HHA implements ways in which we build support systems with communities by housing these youth in a supportive environment and not just housing them in an apartment on the Northwest side of Houston. 17 Commissioner Toubia inquired if HHA could time this so that we can place some of these units at one of the new developments. Secretary Gunsolley replied that if HHA has a certain development in mind, we would need approval from FHEO. Vice Chair Richards inquired if HHA could reach out to Community Development Corporations (CDCs), like Project Row Houses, for assistance in providing this new opportunity for youth and to become a part of HHA’s voucher program. She stated that HHA should let CDCs know that we are trying to “roll this out” because it is an opportunity for CDCs to make communities available to youth who aged out of foster care and still needs supportive systems, and not just housing. Vice Chair Richards indicated that when the case management services end, the youth would still continue to have a valuable support system in the community. Secretary Gunsolley indicated that there are other changes in the HCV Administrative Plan that are required because of changes in the law. He stated that HHA will be implementing biannual inspections, instead of annual inspections for each address and the using of the “extremely low income” targeting to always ensure that HHA has people to make sure that we are meeting the 75% and below of extremely low income new admissions. He further indicated that if it is necessary, staff will skip people on the waiting list to ensure that this is done, but given the demographics of the waiting list he doesn’t foresee this happening. Secretary Gunsolley stated the 2014 law flipped the way that utility allowances are treated and shared that it used to be that the utility allowances be the higher of the actual unit size or the voucher size, but now the law says that it must be the lower of the two, so HUD has taken away this discretion from housing authorities. Lastly, he stated that the law requires a very small technical change that indicates that the Housing Authority can no longer reevaluate income eligibility of incoming family ports. Secretary Gunsolley explained that if a family moves from a different jurisdication, HHA will no longer screen income eligibility because the originating jurisdication has to do it. Commissioner Peterman inquired about the portability process and asked if a family comes from out of state, theoretically their income is going to change, so do we reevaluate their income. Secretary Gunsolley explained that some housing authorities were telling participants in the voucher program that they could not port into their jurisdiction unless they have income. He further explained that this change is a reaction to HUD saying absolutely not and if a participant has a voucher from somewhere else and comes here, they have opportunity to port with that voucher. Secretary Gunsolley stated that staff still will do the income verification, but HHA can’t say that the participant is not eligible. Chair Gilliam asked for any questions, concerns or comments regarding Resolution No. 2759. Chair Gilliam asked for a motion to approve Resolution No. 2759. Commissioner Toubia made a motion to approve Resolution No. 2759. Commissioner Wilson seconded the motion. Resolution No. 2759 was passed unanimously. Resolution No. 2760 – Updated Utility Allowance Schedules for Housing Choice Voucher Programs Secretary Gunsolley stated that every year HHA has to review the utility allowances for the Housing Choice Voucher (HCV) and the Public Housing programs, and if there is a change of more than 10% since the last utility revision, HHA has to publish new schedules. He indicated that HHA has done its analysis and there are changes of 18 more than a 10% increase or decrease; and in this case, HHA is publishing a new schedule that will be increasing utility allowances for residents. Commissioner Toubia asked if the utility rate changes are based on Houston or are they based nationally. Secretary Gunsolley replied that the rates are based on Houston and HHA hired The Nelrod Company who performed the study according to utility type and utility provider. Commissioner Toubia further asked if the changes, whether it’s an increase or decrease, relate to the size of the unit. Secretary Gunsolley replied that the change is across unit size. Commissioner Peterman asked if HHA is only making changes for those utilities where the variance was greater than 2%. Secretary Gunsolley replied, no. He indicated that when HHA reaches that 10% threshold anywhere, we have to publish a new schedule. Chair Gilliam asked for any questions, concerns or comments regarding Resolution No. 2760. Chair Gilliam asked for a motion to approve Resolution No. 2760. Commissioner Toubia made a motion to approve Resolution No. 2760. Commissioner Figures seconded the motion. Resolution No. 2760 was passed unanimously. Discussion on Suggestions for the FY 2015 Annual Plan Secretary Gunsolley stated that he promised the Board the chance to make suggestions to the Annual Plan prior to the public comment period ending and this is that opportunity. Vice Chair Richards stated that she has a change that she wants the Board to consider. She explained that it was brought to her attention from a resident that a HHA tax credit property, 2100 Memorial, would not accept his voucher because he had a criminal record. Vice Chair Richards stated that when the Board changed the policy to indicate that after five years a person with a criminal record could be housed, she didn’t know that this policy doesn’t correspond to those at HHA’s tax credit properties. She stated that the resident had a lot of trouble finding an apartment, but Mr. Griffin worked with him and finally found a community that was willing to accept him in light of his conviction. She remarked that she finds this problematic because HHA has tax credit properties that are continuing to discriminate based on criminal records. Vice Chair Richards suggested that HHA ask the limited partners to amend their policy to correspond with HHA’s policy. Commissioner Wilson agreed with Vice Chair Richards’ suggestion. Commissioner Peterman asked if HHA can legally require the partners to make this policy change. Secretary Gunsolley replied that HHA can ask the limited partners to make this change, but they are not obligated. 19 Vice Chair Richards expressed her discontent with the limited partners not understanding HHA’s policies and mission of work. She stated that HUD has asked housing authorities to do this and this issue has been discussed on a national stage. She further stated that she wants the partners to understand that this is important because if it is not done, we are setting up barriers for people to return to communities and to become functional citizens. Secretary Gunsolley clarified that HUD specifically asked the public housing program to change its policy; and as far as he knows, HUD never asked the private sector to do this. Vice Chair Richards stated that it is unacceptable to discriminate against someone in the private or public sectors and she feels strongly about asking the partners to change their policies because it is the right thing to do. She indicated that since this policy passed, there hasn’t been anything disastrous that has happen in the communities, nor has any violence erupted. Vice Chair Richards remarked that this is a part of being progressive and it’s important in the City that HHA provides opportunities for the most vulnerable people in our society. Chair Gilliam asked what the policy is as it relates to felony convictions. Secretary Gunsolley responded that the public housing program policy indicates that violations are any current illegal activity or drug use or violent felonies. He stated that persons with these conviction have the opportunity to be housed after five years. Chair Gilliam asked what are the felony convictions that would not ever allow a person to be housed. Mr. Griffin responded that persons with methadone production and registered sex offenders are never allowed in public housing. Vice Chair Richards stated that she knows the policy that the Board passed and she is not asking for anything new or any changes. She indicated that she is asking for the policy to be extended to the tax credit properties. Chair Gilliam remarked that he doesn’t understand why the Board should ask the financial partners to adopt the same philosophies and morals that HHA has adopted because this is a choice. He stated that HHA can chose not to accept the partners funds, just like the partners can chose to not adopt our policy. Chair Gilliam further stated that it’s going to be difficult to get partners who have already invested to make a policy change like this. He indicated that in the future, HHA can ask potential partners and then make an informed decision; but today, he would understand if the partners chose not to adopt HHA’s policy. Vice Chair Richards affirmed that she understands that our partners may choose to say no, but the Board should still ask. Chair Gilliam asked for any further questions, concerns or comments. EXECUTIVE SESSION Chair Gilliam suspended the Public session on Tuesday, August 26, 2014 at 5:22 p.m. to convene into Executive Session to discuss personal, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Chair Gilliam reconvened Public Session at 7:23 p.m. 20 Resolution No. 2761 – Veterans Memorial Secretary Gunsolley stated that Resolution No. 2761 directs him to execute all the necessary documents to complete the purchase of property in Acres Homes located near Veterans Memorial Driver and North Shepherd Drive for the purpose of building affordable housing; notwithstanding, the letter received from the Office of Fair Housing. Vice Chair Richards stated for the record, that she expresses grave concern that HHA doesn’t have affirmative written support from GLO and TDHCA about their commitment to HHA on this deal. She stated that she is also concerned that HHA’s developing plans are not comprehensive and convincing that we are not concentrating disadvantage and we are providing an opportunity for neighborhood revitalization and development. Vice Chair Richards stated that thirdly, she has grave concern that HHA received a letter from HUD stating not to proceed with the project; therefore, we will be creating alienation with HHA’s major partner and financial supporter, HUD and will lose very critical and important capital going forward particularly around the Neighborhood Choice funds. She stated that for these reasons, she cannot support this resolution at this time. Commissioner Snowden commented that it is his understanding that HUD’s disagreeing and asking HHA not to move forward with public housing, doesn’t mean nor tells HHA not to move forward with other opportunities for housing. He indicated that if this is the case, then Vice Chair Richards’ statements are incorrect. Vice Chair Richards indicated that when HHA was on a conference call with Christina Lewis with HUD and we asked if we do not put public housing units or subsidized housing in the development, could we still go forward. She stated that Ms. Lewis give us an affirmatively “no, we could not.” Secretary Gunsolley stated that he thinks we can do this and HHA’s counsel has affirmed that in theory this project would not run through the site and neighborhood approval. He remarked that HHA doesn’t know anyone else who has done this, but it doesn’t mean that we can’t. He also indicated that Christina Lewis with HUD said “no, we could not.” Vice Chair Richards also stated that this project does not address HHA’s waiting list to serve clients that are on the waiting list for the public housing and voucher programs. She stated that she thinks that a development that we do should primarily deal with HHA’s clients first because we are a real estate and development agency that deals with the critical housing needs of people. Vice Chair Richards commented that she doesn’t think that this is a strong enough project for HHA to take on HUD and all of these big issues. She remarked that even though she would like to support development revitalization, she wants to do so with a position of strength and not the position of weakness, and this is not a position of strength. Commissioner Toubia stated that Vice Chair Richards comments may be in regards to regulatory approval that HHA may be in a possible regulatory and political area of weakness. She indicated that based on HHA’s counsel and Secretary Gunsolley’s comments, legally we may be in a position of more strength. Commissioner Toubia stated that when she looks at how HHA came to choose this site, it’s been a long process and HHA was provide with input from a lot of people who did studies and identified what they thought were neighborhoods of opportunity and neighborhoods of revitalization. She confessed that she is torn on this decision, but stated that she doesn’t want to give up or be bullied by the regulator. 21 Commissioner Peterman commented that her concern is that “all lights are not green,” but she understands that sometimes calculated risks have to be made. She stated that she doesn’t feel like taking on this battle when we don’t know everything that we are up against, and spending more money to end up in the same place. Chair Gilliam commented for the record, that the statements he will be making are personal and not on the behalf of the Board. He indicated that as a Board, this round of money that HHA has to invest in affordable housing, will be the best and possibly the last opportunity we have to invest in a predominately African American community. He stated that as articulate as the HUD’s letter was, using terms like “lacking in racial diversity or many incidents of poverty,” he read it as saying that the community is “too black and too poor.” Chair Gilliam further indicated that we received from HUD in writing, directions to apply this data to a map, and in this case, yields only communities that are white. He stated that HHA has been told by the Office of FHEO that we should find white communities in order to provide affordable housing and opportunities. Chair Gilliam stated so as a Board, we have been faced with the awful challenge of walking away from these communities that have a greater risk of diversity. He further stated that he has problems with this and he struggles with this because people, particularly FHEO, chose to look at this on an individual basis and don’t consider the Board characteristics, actions or all of the things that were done in this process and put this into context. Chair Gilliam remarked that the Board cannot walk away from this community because it would be morally and ethically wrong if HHA does not invest development into this community. He indicated that HHA can’t simply continue to ignore communities like these, because we can contribute a lot to them and adhere to FHEO policies. Lastly, Chair Gilliam commented that he thinks that we are being bluffed into bankruptcy. He remarked that we are being threatened by people, who would normally be our friends and share a passion for the community and people we serve, because we won’t do what they want us to do. He further remarked that the entire industry is being threatened into walking away from these communities just because HUD or advocates may sue. He stated that as daunting and challenging as this task may be, HHA has a moral obligation to take on certain lawsuits. Chair Gilliam commented that this is how he feels and he believes that just because a community is “too black or too poor,” it shouldn’t preclude the Housing Authority from using a portion of this round of funds to invest in this community, especially since the district’s Congresswoman asked HHA to invest. He reiterated that he thinks that Housing Authority is being bluffed into walking away from these communities. Chair Gilliam asked for any questions, concerns or comments regarding Resolution No. 2761. Chair Gilliam asked for a motion to approve Resolution No. 2761. Commissioner Snowden made a motion to approve Resolution No. 2761. Commissioner Wilson seconded the motion. Resolution No. 2761 passed 5-2-0. ADJOURNMENT Chair Gilliam asked for a motion to adjourn the meeting. Commissioner Figures motioned to adjourn. Commissioner Wilson seconded. The meeting adjourned at 7:37 p.m. 22 2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, AUGUST 26, 2014 BOARD OF COMMISSIONER MEETING A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, August 26, 2014, at Forest Green, 8945 Forest Hollow, Houston, Texas 77078. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response PUBLIC COMMENTS C: Ms. JoAnn Livingston, of Forest Green Homes, apartment #8822 addressed the Board with concerns about the Resident Council having to go through the property manager to gain access to the community building. Ms. Livingston said that the Resident Council has never had to do this in the past and asked why they have to do it now. R: Last month, the HHA’s Executive Office approved the re-issuance of building keys to resident councils. Management will provide new keys and security codes, as requested by the Resident Council President. In regards, to Forest Green, Ms. Figures inquired about the building keys on 9/8/14. Management is accommodating her request. C: Ms. Thlema Fontenot, of Forest Green Homes, apartment #8884 addressed the Board with concerns about the status of the property management company (PMC) remaining at Forest Green. She asked if the Houston Housing Authority plans to keep J. Allen Management Company, Inc. as the PMC because she is pleased with Ms. Valencia Reine as the manager. Ms. Fontenot also complained that she has had disputes over issues with the Resident Council President and concerns about the Resident Council not working with other residents in the community. Ms. Fontenot further complained that she was told by HHA staff that she could no longer sell “cool cups” to the children in the community center because all funds generated in the center had to be given now to the PMC. R: HHA’s new Program Income Policy requires all income, collected at the sites, to be managed by the HHA and/or it designees. Resident Councils were informed that all revenue must be reported and submitted to the property manager. While the financial management is being overseen by the HHA, revenue received from laundry room proceed, building rentals, resident-council sponsored fundraising will remain restricted for tenant services 23 purposes. Private management companies will provide resident councils with financial reports indicating deposits, expenditures and current balance. This matter was also discussed with Ms. Fontenot, who was informed that the selling of items for her resident was considered a home-based business and subject to the HHAs’ policy governing household income and assets. Ms. Fontenot was advised that if she continued selling items from her home, she would have to address unreported income inquiries. C: Ms. Marion Waldon, of Forest Green Homes, apartment #8837 addressed the Board with concerns about the PMC. Ms. Waldon said that although there are some issues in the community, the PMC and the manager is doing a good job a Forest Green. R: We appreciate and value the feedback provided by Ms. Waldon during the open comment portion of the August 2014 Board of Commissioner meeting as it relates to our property management firm. C: Ms. Dimeaneek Monroe, of Forest Green Homes, apartment #8860 addressed the Board to inquire about the houses that the Houston Housing Authority purchased from the City and the process of getting qualified for one of these homes through HHA’s 5-year resident program. Ms. Monroe also inquired about her family composition for the voucher program. She asked if she would qualify for a four (4) bedroom voucher having five children, three boys and two girls in her household. R: Ms. Monroe was informed at the meeting that the HHA did not have a program were it purchased homes from the City of Houston. It was further explained that the HHA actually sold the scattered site houses that it once owned to former residents and the general public. As it relates to the Housing Choice Voucher program, Ms. Monroe would qualify for a 3 bedroom voucher based upon her family composition. C: Ms. Erica Mukes, of Forest Green Homes, apartment #8888 addressed the Board with concerns about getting a handicap accessible apartment for her disabled mother. Ms. Mukes said that her request for a reasonable accommodation was denied a few months ago and she wants to know if she has other options. R: Asset Management spoke with Ms. Mukes regarding her reasonable accommodation and discovered that it was not denied by the HHA. Ms. Mukes was offered an accessible unit at another development but declined to move as she was unfamiliar with the area and would rather stay at Forest Green Townhomes. Asset Management did explain to Ms. Mukes that she has the right to reapply for a reasonable accommodation if a need still exists. 24 Resolution No. 2749 Transforming Lives & Communities Request For Board Agenda Item 1. Brief Description of Proposed Item Parking and Towing Policy 2. Date of Board Meeting: 3. Proposed Board Resolution: September 18, 2014 Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to make any necessary changes and to implement a Parking and Towing Policy for the Houston Housing Authority Mixed Income and Public Housing Communities, pursuant to the memorandum dated August 13, 2014 from George Griffin III, Vice President of Housing Operations. 4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes Date: X No Source Account # VP of FO Approval 7. Signature Date: Approval of President & CEO Signature Date: 25 Resolution No. 2749 Transforming Lives & Communities MEMORANDUM TO: FROM: SUBJECT: DATE: TORY GUNSOLLEY, PRESIDENT & CEO GEORGE GRIFFIN III, VICE-PRESIDENT, HOUSING OPERATIONS PARKING AND TOWING POLICY August 13, 2014 This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO to execute and implement the attached Parking and Towing Policy for HHA communities with controlled/non-controlled access. BACKGROUND The Houston Housing Authority (HHA) currently does not have an enforceable Parking and Towing Policy. HHA’s older developments were constructed at a time when most households did not have vehicles making parking an afterthought while newer HHA communities were built with a projection of one vehicle per household. Due to the number of resident owned vehicles and the abundance of visitors, it is critical to establish an enforceable, Board of Commissioners approved, Towing and Parking Policy. The previous Parking and Towing Policy was approved in 2010, however enforcement ceased in 2011 due to constant resident complaints regarding inconsistent enforcement and unfair towing practices by multiple providers. Public Housing Operations will procure towing services for all mixed income and Public Housing communities in September 2014. The utilization of one (1) towing company will allow the PMC’s to communicate, manage and enforce the policy across HHA communities. “It is our mission to enhance the quality of life and maintain a decent, safe and sanitary environment for the residents of HHA communities. This Parking and Towing Policy addresses towing and parking procedures at HHA communities listed in the attachment. All Tenants and their guests must comply with this updated Parking and Towing Policy. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states: Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to make any necessary changes and to implement a Parking and Towing Policy for the Houston Housing Authority Mixed Income and Public Housing Communities, pursuant to the memorandum dated August 13, 2014 from George Griffin III, Vice President of Housing Operations. 26 Resolution No. 2749 Transforming Lives & Communities HOUSTON HOUSING AUTHORITY Public Housing Open Access Property Parking & Towing Policy This Open Access Property Parking & Towing Policy is applicable to the following developments owned by the Houston Housing Authority (“HHA”): 1. Clayton Homes 2. Cuney Homes 3. Long Drive 4. Forest Green 5. Irvinton Village 6. Kelly Village FOREWORD To enhance the quality of life and maintain a decent, safe and sanitary environment for the residents of HHA communities, this Parking & Towing Policy addresses parking and towing policies and procedures at the HHA properties listed above. All Tenants and their guests must comply with this Parking & Towing Policy. A. PARKING POLICY 1. Only Tenants and their guests may park on the property. 2. Parking spaces are not assigned and are available on a first-come, first-serve basis. 3. Vehicles parked in handicapped spaces must clearly display valid handicap stickers/plates/signage or they will be towed. 4. Vehicles parked in designated “No Parking Tow Away Zones” will be towed at the vehicle owner’s expense. 5. Vehicles must be properly parked in designated spaces. Parking on grassy areas off the pavement is not permitted. Any vehicle improperly parked or blocking another vehicle is subject to being towed at the vehicle owner’s expense. 27 Resolution No. 2749 6. To receive a parking permit, a vehicle must be properly registered and insured in accordance with the laws of the State of Texas and the owner of the vehicle must present a valid, state-issued driver’s license. Inspections, registrations, insurance, and tags must be kept current on every vehicle. 7. All motorized cycles of any type, size, style, or model must be parked in a designated parking area only. No parking on lawns or on sidewalks. 8. Only standard automobiles, SUVs, and pick-up trucks may park on the property. Parking of recreational vehicles, trailers, commercial trucks, tractor-trailers, log trucks, etc. is not permitted. 9. Vehicles shall not be kept on property unless they are in operable condition. Any vehicles that are in an inoperable condition (flat tires, broken windows, leaking fluids, etc.) will not be issued a parking permit and may be towed. 10. Vehicles must not be allowed to leak fluid, other than water, onto the pavement or grassy areas of the development. If a vehicle is leaking gas, oil, anti-freeze, steering or transmission fluid, or any other liquid other than water onto the pavement, you may be asked to park the vehicle elsewhere, as this is a lease violation. 11. Repairs such as changing oil, tuning engines, changing transmission fluid, changing brakes or brakes fluids, requiring the use of blocks or any other form of elevation, or any non-minor repairs are not permitted on the property. Minor repairs, including fixing flat tires, jump starts, changing batteries, replacing headlights or taillights, adding windshield wiper fluid or anti-freeze, changing spark-plugs or replacing windshield wipers, will be allowed. In addition, washing of any vehicle on the property is not permitted. 12. The parking areas are not play areas, and adult Tenants must make sure that children under their care do not use the parking areas as a play area. No cycling, skateboarding, skating, or other recreational or play activities will be permitted in parking areas. 13. A tenant may request a temporary parking permit from his or her property manager for moving vans, trucks, or similar vehicles to assist with moving into or from the property. B. TENANT PARKING a. Tenants must register their vehicle(s) at the property management office and obtain a parking permit. b. Only Tenants and authorized family/household members as set forth in the lease agreement may obtain parking permits. For properties with gates requiring an access card, every Tenant who is issued a parking permit will also be issued an access card/remote control to the gate. Tenants should seek assistance from the property manager for non-working card/remote controls. 28 Resolution No. 2749 c. d. e. f. If a Tenant loses an access card/remote control, the Tenant must pay for the replacement card/remote control. To obtain a parking permit, the vehicle must have and maintain current registration, inspection, a valid, state-issued driver’s license and license plates. Tenants will also be required to provide proof of insurance. The parking permit must be displayed on the passenger side of vehicle’s windshield. Each vehicle’s permit number will be on file and available to local law enforcement agencies. Parking spaces are not assigned. Parking is on a first-come, first-serve basis. Tenant vehicles must adhere to this policy. C. TOWING POLICY 1. This Towing Policy, as adopted by the Commissioners of the HHA, complements and adheres to the Occupations Code, Title 14, Chapter 2308 (the Texas Towing Act) for removal of unauthorized vehicles to vehicle storage or vehicle parking facilities. 2. It is the policy of HHA to have unauthorized vehicles parked on its developments removed and stored at a vehicle storage facility. The HHA, as owner of the properties listed on page 1 above, has the authority to cause an unauthorized parked vehicle to be removed, without the consent of the owner or operator of the unauthorized vehicle, and have it stored at a vehicle storage facility at the vehicle owner’s or operator’s expense. 3. This policy establishes the following definitions: a. Vehicle means and includes an operable or inoperable automobile, truck, motorcycle, recreational vehicle, tractor, trailer, commercial truck, tractortrailer or log trucks. b. Vehicle Storage Facility means a facility operated by a person or entity licensed to store vehicles. c. Parking Facility means a public or private property used in whole or in part for restricted vehicle parking. d. Unauthorized Vehicle means a vehicle that is (1) in violation of any provision of Section A above, (2) parked, stored or located on a parking facility without a parking permit or the consent of the parking facility owner, or (3) not a visitor located in visitor parking. D. REMOVAL AND STORAGE OF UNAUTHORIZED VEHICLES HHA or property management may, without the consent of the owner or operator of an unauthorized vehicle, cause the vehicle, including any property on or in the vehicle, to be 29 Resolution No. 2749 removed and stored at a vehicle storage facility at the vehicle owner's or operator's expense if: 1. The vehicle is left in violation of Sec. 2308.251 of the Texas Occupations Code; or, a. Unauthorized Vehicles (as defined by Subchapter F, Sec. 2308.251 of the Occupations code) on HHA property, under certain circumstances, are subject to removal and storage without additional notice required prior to removal: (1) If the owner or operator of a vehicle leaves unattended on a parking facility a vehicle that: (a) is in or obstructs a vehicular traffic aisle, entry, or exit of the parking facility; (b) prevents a vehicle from exiting a parking space in the facility; (c) does not display the special license plates issued or the disabled parking placard issued for a vehicle transporting a disabled person and is in a parking space that is designated for the exclusive use of a vehicle transporting a disabled person; or (d) is in or obstructs a fire lane which is clearly marked as listed below: Government mandated marking of a fire lane that applies to the parking facility, otherwise all curbs of fire lanes must be painted red and be conspicuously and legibly marked with the warning "FIRE LANE--TOW AWAY ZONE" in white letters at least three inches tall, at intervals not exceeding 50 feet. 2. The vehicle is left at apartment properties parking areas in violation of Sec. 2308.253. a. The owner or operator of a vehicle may not leave unattended on a parking facility a vehicle that: (1) obstructs a gate that is designed or intended for the use of pedestrians or vehicles; (2) obstructs pedestrian or vehicular access to an area that is used for the placement of a garbage or refuse receptacle used in common by residents of the apartment complex; (3) is in or obstructs a restricted parking area or parking space designated under Section 1 above, including a space designated for the use of employees or maintenance personnel of the parking facility or apartment complex; (4) is in a tow away zone, other than a fire lane, that is brightly painted and is conspicuously and legibly marked with the warning "TOW AWAY ZONE" in contrasting letters at least three inches tall; (5) is a semitrailer, trailer, or truck-tractor, unless the owner or operator of the vehicle is permitted under the terms of a rental or lease agreement with the 30 Resolution No. 2749 apartment complex to leave the unattended vehicle on the parking facility; or (6) is leaking a fluid is flammable, noxious or hazardous. A vehicle will not be towed for leaking water. b. Expired Tags and Inspection: vehicles will be towed after receiving 15 days’ notice for any vehicle that does not display current and valid registration, license plate, and vehicle inspection certificate. (1) The 15 days written notice issued before towing must be: (a) delivered in person to the owner or operator of the vehicle; or (b) sent by certified mail, return receipt requested, to that owner or operator. E. REQUIRED SIGNAGE FOR TOWING 1. Signs that comply with the requirements from Sec. 2308.301 of the Texas Occupations Code prohibiting unauthorized vehicles must be located on the parking facility at the time of towing and for the preceding 24 hours and remain installed at the time of towing. 2. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles on a parking facility is: a. facing and conspicuously visible to the driver of a vehicle that enters the facility; b. located: (1) on the right or left side of each driveway or curb-cut through which a vehicle can enter the facility, including an entry from an alley abutting the facility; or (2) at intervals along the entrance so that no entrance is farther than 25 feet from a sign if: (3) curbs, access barriers, landscaping, or driveways do not establish definite vehicle entrances onto a parking facility from a public roadway other than an alley; and (4) the width of an entrance exceeds 35 feet; c. permanently mounted on a pole, post, permanent wall, or permanent barrier; d. installed on the parking facility; and e. installed so that the bottom edge of the sign is no lower than five feet and no higher than eight feet above ground level. 3. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles: a. is made of weather-resistant material; b. is at least 18 inches wide and 24 inches tall; c. contains the international symbol for towing vehicles; 31 Resolution No. 2749 d. contains a statement describing who may park in the parking facility and prohibiting all others; e. bears the words "Unauthorized Vehicles Will Be Towed at Owner's or Operator's Expense"; f. contains a statement of the days and hours of towing enforcement; and g. contains a number, including the area code, of a telephone that is answered 24 hours a day to enable an owner or operator of a vehicle to locate the vehicle. 4. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles also meets the following color, layout, and lettering requirements from Sec. 2308.302 of the Texas Occupations Code: a. A bright red international towing symbol, which is a solid silhouette of a tow truck towing a vehicle on a generally rectangular white background, at least four inches in height, must be on the uppermost portion of a sign or on a separate sign placed immediately above the sign. b. The portion of the sign immediately below the international towing symbol must contain the words "Towing Enforced" in lettering at least two inches in height. The lettering on this portion of the sign must consist of white letters on a bright red background. c. The next lower portion of the sign must contain the remaining information required, displayed in bright red letters at least one inch in height on a white background: INTERNATIONAL TOWING SYMBOL RESIDENT PERMIT PARKING ONLY UNAUTHORIZED VEHICLES WILL BE TOWED AT OWNER’S OR OPERATOR’S EXPENSE TOWING ENFORCED AT ALL TIMES d. The bottommost portion of the sign must contain the telephone number required, in lettering at least one inch in height, of the storage facility to which an unauthorized vehicle will be removed. The lettering on this portion of the sign must consist of white letters on a bright red background. 32 Resolution No. 2749 TENANT ACKNOWLEDGMENT I, ________________________________, have received the HHA’s Open Access Property Parking and Towing policy, I understand its rules and I agree to comply with the provisions. I understand that any two or more violations of this policy and the established HHA procedures shall be considered a violation of my Residential Lease Agreement and may be cause for lease termination. __________________________________ Tenant’s Signature Unit # __________________________________ Property Manager’s Signature __________________________________ Date __________________________________ Date 33 Resolution No. 2749 Transforming Lives & Communities HOUSTON HOUSING AUTHORITY Public Housing Controlled Access Property Parking & Towing Policy This Controlled Access Property Parking & Towing Policy is applicable to the following developments owned by the Houston Housing Authority (“HHA”): 1. 2. 3. 4. 5. 6. Allen Parkway Village Bellerive Ewing Apartments Lyerly Fulton Village Heatherbrook 7. Kennedy Place 8. Lincoln Park 9. Oxford Place 10. Victory 11. 2100 Memorial 12. Telephone Road FOREWORD To enhance the quality of life and maintain a decent, safe and sanitary environment for the residents of HHA communities, this Parking & Towing Policy addresses parking and towing policies and procedures at the HHA properties listed above. All Tenants and their guests must comply with this Parking & Towing Policy. A. PARKING POLICY 1. General Rules a. Only Tenants and their guests may park on the property. Tenant vehicles must have a valid parking permit obtained from the property management office. Guests must park in designated “Visitor” parking spots. b. Vehicles parked in handicapped spaces must clearly display valid handicap stickers/plates/signage or they will be towed. c. Vehicles parked in designated “No Parking Tow Away Zones” will be towed at the vehicle owner’s expense. d. Vehicles must be properly parked in designated spaces. Parking on grassy areas off the pavement is not permitted. Any vehicle improperly parked or blocking another vehicle is subject to being towed at the vehicle owner’s expense. 34 Resolution No. 2749 e. To receive a parking permit, a vehicle must be properly registered and insured in accordance with the laws of the State of Texas and the owner of the vehicle must present a valid, state-issued driver’s license. Inspections, registrations, insurance, and tags must be kept current on every vehicle. f. All motorized cycles of any type, size, style, or model must be parked in a designated parking area only. No parking on lawns or on sidewalks. g. Only standard automobiles, SUVs, and pick-up trucks may park on the property. Parking of recreational vehicles, trailers, commercial trucks, tractortrailers, log trucks, etc. is not permitted. h. Vehicles shall not be kept on property unless they are in operable condition. Any vehicles that are in an inoperable condition (flat tires, broken windows, leaking fluids, etc.) will not be issued a parking permit and may be towed. i. Vehicles must not be allowed to leak fluid, other than water, onto the pavement or grassy areas of the development. If a vehicle is leaking gas, oil, anti-freeze, steering or transmission fluid, or any other liquid other than water onto the pavement, you may be asked to park the vehicle elsewhere, as this is a lease violation. j. Repairs such as changing oil, tuning engines, changing transmission fluid, changing brakes or brakes fluids, requiring the use of blocks or any other form of elevation, or any non-minor repairs are not permitted on the property. Minor repairs, including fixing flat tires, jump starts, changing batteries, replacing headlights or taillights, adding windshield wiper fluid or anti-freeze, changing spark-plugs or replacing windshield wipers, will be allowed. In addition, washing of any vehicle on the property is not permitted. k. The parking areas are not play areas, and adult Tenants must make sure that children under their care do not use the parking areas as a play area. No cycling, skateboarding, skating, or other recreational or play activities will be permitted in parking areas. 2. Tenant Parking a. Tenants must register their vehicle(s) at the property management office and obtain a parking permit. b. Only Tenants and authorized family/household members as set forth in the lease agreement may obtain parking permits. For properties with gates requiring an access card, every Tenant who is issued a parking permit will also be issued an access card/remote control to the gate. Tenants should seek assistance from the property manager for non-working card/remote controls. If a Tenant loses an access card/remote control, the Tenant must pay for the replacement card/remote control. c. To obtain a parking permit, the vehicle must have and maintain current registration, inspection, a valid, state-issued driver’s license and license plates. Tenants will also be required to provide proof of insurance. 35 Resolution No. 2749 d. The parking permit must be displayed on the driver side of the front vehicle window. Each vehicle’s permit number will be on file and available to local law enforcement agencies. e. Parking spaces are not assigned. Parking is on a first-come, first-serve basis. f. Tenant vehicles must adhere to this policy. 3. Visitor Parking a. Visitors are required to park in designated “Visitor” spaces. Vehicles parked in non-designated visitor spaces that do not have a valid parking permit from the property management office are subject to towing at the vehicle owner’s expense. b. Visitor vehicles must adhere to all of the General Rules provided in this policy. B. TOWING POLICY 1. This Towing Policy, as adopted by the Commissioners of the HHA, complements and adheres to the Occupations Code, Title 14, Chapter 2308 (the Texas Towing Act) for removal of unauthorized vehicles to vehicle storage or vehicle parking facilities. 2. It is the policy of HHA to have unauthorized vehicles parked on its developments removed and stored at a vehicle storage facility. The HHA, as owner of the properties listed on page 1 above, has the authority to cause an unauthorized parked vehicle to be removed, without the consent of the owner or operator of the unauthorized vehicle, and have it stored at a vehicle storage facility at the vehicle owner’s or operator’s expense. 3. This policy establishes the following definitions: a. Vehicle means and includes an operable or inoperable automobile, truck, motorcycle, recreational vehicle, tractor, trailer, commercial truck, tractortrailer or log trucks. b. Vehicle Storage Facility means a facility operated by a person or entity licensed to store vehicles. c. Parking Facility means a public or private property used in whole or in part for restricted vehicle parking. d. Unauthorized Vehicle means a vehicle that is (1) in violation of any provision of Section A above, (2) parked, stored or located on a parking facility without a parking permit or the consent of the parking facility owner, or (3) not a visitor located in visitor parking. 36 Resolution No. 2749 C. REMOVAL AND STORAGE OF UNAUTHORIZED VEHICLES HHA or property management may, without the consent of the owner or operator of an unauthorized vehicle, cause the vehicle, including any property on or in the vehicle to be removed and stored at a vehicle storage facility at the vehicle owner's or operator's expense if: 1. The vehicle is left in violation of Sec. 2308.251 of the Texas Occupations Code; or, a. Unauthorized Vehicles (as defined by Subchapter F, Sec. 2308.251 of the Occupations code) on HHA property, under certain circumstances, are subject to removal and storage without additional notice required prior to removal: (1) If the owner or operator of a vehicle leaves unattended on a parking facility a vehicle that: (a) is in or obstructs a vehicular traffic aisle, entry, or exit of the parking facility; (b) prevents a vehicle from exiting a parking space in the facility; (c) does not display the special license plates issued or the disabled parking placard issued for a vehicle transporting a disabled person and is in a parking space that is designated for the exclusive use of a vehicle transporting a disabled person; or (d) is in or obstructs a fire lane which is clearly marked as listed below: Government mandated marking of a fire lane that applies to the parking facility, otherwise all curbs of fire lanes must be painted red and be conspicuously and legibly marked with the warning "FIRE LANE--TOW AWAY ZONE" in white letters at least three inches tall, at intervals not exceeding 50 feet. 2. The vehicle is left at apartment properties parking areas in violation of Sec. 2308.253. a. The owner or operator of a vehicle may not leave unattended on a parking facility a vehicle that: (1) obstructs a gate that is designed or intended for the use of pedestrians or vehicles; (2) obstructs pedestrian or vehicular access to an area that is used for the placement of a garbage or refuse receptacle used in common by residents of the apartment complex; (3) is in or obstructs a restricted parking area or parking space designated under Section 1 above, including a space designated for the use of employees or maintenance personnel of the parking facility or apartment complex; 37 Resolution No. 2749 (4) is in a tow away zone, other than a fire lane, that is brightly painted and is conspicuously and legibly marked with the warning "TOW AWAY ZONE" in contrasting letters at least three inches tall; (5) is a semitrailer, trailer, or truck-tractor, unless the owner or operator of the vehicle is permitted under the terms of a rental or lease agreement with the apartment complex to leave the unattended vehicle on the parking facility; or (6) is leaking a fluid is flammable, noxious or hazardous. A vehicle will not be towed for leaking water. b. Expired Tags and Inspection: vehicles will be towed after receiving 15 days’ notice for any vehicle that does not display current and valid registration, license plate, and vehicle inspection certificate. (1) The 15 days written notice issued before towing must be: (a) delivered in person to the owner or operator of the vehicle; or (b) sent by certified mail, return receipt requested, to that owner or operator. F. REQUIRED SIGNAGE FOR TOWING 1. Signs that comply with the requirements from Sec. 2308.301 of the Texas Occupations Code prohibiting unauthorized vehicles must be located on the parking facility at the time of towing and for the preceding 24 hours and remain installed at the time of towing. 2. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles on a parking facility is: a. facing and conspicuously visible to the driver of a vehicle that enters the facility; b. located: (1) on the right or left side of each driveway or curb-cut through which a vehicle can enter the facility, including an entry from an alley abutting the facility; or (2) at intervals along the entrance so that no entrance is farther than 25 feet from a sign if: (3) curbs, access barriers, landscaping, or driveways do not establish definite vehicle entrances onto a parking facility from a public roadway other than an alley; and (4) the width of an entrance exceeds 35 feet; c. permanently mounted on a pole, post, permanent wall, or permanent barrier; d. installed on the parking facility; and e. installed so that the bottom edge of the sign is no lower than five feet and no higher than eight feet above ground level. 38 Resolution No. 2749 3. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles: a. is made of weather-resistant material; b. is at least 18 inches wide and 24 inches tall; c. contains the international symbol for towing vehicles; d. contains a statement describing who may park in the parking facility and prohibiting all others; e. bears the words "Unauthorized Vehicles Will Be Towed at Owner's or Operator's Expense"; f. contains a statement of the days and hours of towing enforcement; and g. contains a number, including the area code, of a telephone that is answered 24 hours a day to enable an owner or operator of a vehicle to locate the vehicle. 4. An unauthorized vehicle may be towed only if each sign prohibiting unauthorized vehicles also meets the following color, layout, and lettering requirements from Sec. 2308.302 of the Texas Occupations Code: a. A bright red international towing symbol, which is a solid silhouette of a tow truck towing a vehicle on a generally rectangular white background, at least four inches in height, must be on the uppermost portion of a sign or on a separate sign placed immediately above the sign. b. The portion of the sign immediately below the international towing symbol must contain the words "Towing Enforced" in lettering at least two inches in height. The lettering on this portion of the sign must consist of white letters on a bright red background. c. The next lower portion of the sign must contain the remaining information required, displayed in bright red letters at least one inch in height on a white background: INTERNATIONAL TOWING SYMBOL RESIDENT PERMIT PARKING ONLY UNAUTHORIZED VEHICLES WILL BE TOWED AT OWNER’S OR OPERATOR’S EXPENSE TOWING ENFORCED AT ALL TIMES d. The bottommost portion of the sign must contain the telephone number required, in lettering at least one inch in height, of the storage facility to which an unauthorized vehicle will be removed. The lettering on this portion of the sign must consist of white letters on a bright red background. 39 Resolution No. 2749 TENANT ACKNOWLEDGMENT I, ________________________________, have received the HHA’s Controlled Access Property Parking and Towing policy, I understand its rules and I agree to comply with the provisions. I understand that any two or more violations of this policy and the established HHA procedures shall be considered a violation of my Residential Lease Agreement and may be cause for lease termination. __________________________________ Tenant’s Signature Unit # __________________________________ Date __________________________________ Property Manager’s Signature __________________________________ Date 40 Resolution No. 2751 Transforming Lives & Communities REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Award of Contract for Legal Support to the HHA Board of Commissioners to The Taylor Law Firm, P.C. 2. Date of Board Meeting: September 18, 2014 3. Proposed Board Resolution: Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a contract The Taylor Law Firm, and make any necessary changes thereto, to provide legal services and representation to the Houston Housing Authority (“HHA”) Board of Commissioners, pursuant to the memorandum dated August 12, 2014 from Karen R. Miniex, General Counsel, to Tory Gunsolley, President & CEO. 4. All Backup attached? Yes X No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available yes Date: no Source Account # VP of FO Approval 7. Signature Date: Approval of President & CEO Signature Date: 41 Resolution No. 2751 Transforming Lives & Communities MEMORANDUM TO: FROM: SUBJECT: DATE: TORY GUNSOLLEY, PRESIDENT & CEO KAREN R. MINIEX, VP & GENERAL COUNSEL AWARD OF CONTRACT FOR LEGAL SUPPORT TO THE HHA BOARD OF COMMISSIONERS TO THE TAYLOR LAW FIRM, P.C. AUGUST 12, 2014 This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO to enter into a contract with The Taylor Law Firm (“Taylor”) for providing legal services and representation to the Houston Housing Authority (“HHA”) Board of Commissioners. The contract term will be for two (2) years unless terminated earlier in accordance with the contract. The contract may be extended for up to three (3) one- year terms upon HHA’s providing 30 days notice prior to the expiration of the contract. BACKGROUND In April 2014, HHA published a Request for Proposals (RFP 14-13) soliciting proposals from attorneys or law firms offering to provide comprehensive legal services to the Housing Authority, including services related to legal support to HHA’s Board of Commissioners. Nine (9) proposals to provide legal support to the Board of Commissioners were submitted to HHA for evaluation by its Selection Panel. EVALUATION PROCESS To evaluate the nine (9) submitted proposals, HHA established a selection panel made up of the following three (3) HHA Staff: Karen R. Miniex, VP & General Counsel Donna Dixon, Special Assistant to the President & CEO David Bryce, Attorney The proposals were evaluated according to the following seven (7) essential criteria: Evaluation Criteria Maximum Points Relevant experience and qualifications. 40 Reasonableness of Proposed Fees. 30 42 Resolution No. 2751 Demonstrated ability and past performance in accomplishing similar work (i.e. reference check). 10 Offeror’s compliance with all specifications and/or other requirements contained in this RFP and overall quality of bid presentation. 5 Budget, cost-control experience and results. 5 Diversity of Staffing. 5 MWBE participation and compliance. 5 Total Points 100 Based on the scoring of criteria and proposed fee arrangements, the proposals ranked as follows: Rank 1 2 3 4 5 6 7 8 9 Name of Offeror Strasburger & Price Taylor Law Firm Jones Walker Haynes & Boone Rogers, Morris & Grover Ballard Spahr/Coats Rose Jackson Law Firm Barnes and Turner Gransberry Johnson Law Group Average Evaluation Rating 88 87.67 86 82.67 82 81.33 78.33 74.67 65.33 Taylor Law currently provides legal support and counsel to the Board of Commissioners of the McKinney Housing Authority and Port Arthur Housing Authority. Taylor also provides eviction legal services for HHA, as well as Dallas, McKinney, and Corsicana Housing Authorities. Additionally, Taylor Law is 100% owned by a minority woman. While Taylor’s average score was less than ½ of one percentage point less than Strasburger’s, which is a negligible amount, it is the selection panel’s determination that Taylor should be awarded the contract primarily due to each firm’s revised proposed fees (of which Taylor’s fees are lower), and secondarily, in consideration of the Board’s overall goals for increased minority vendor participation. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states: Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a contract with The Taylor Law Firm, and make any necessary changes thereto, to provide legal services and representation to the Houston Housing Authority (“HHA”) Board of Commissioners, pursuant to the memorandum dated August 12, 2014 from Karen R. Miniex, General Counsel, to Tory Gunsolley, President & CEO. 43 Resolution No. 2762 Transforming Lives & Communities REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Approval of the 2015 PHA Annual Plan (“Annual Plan”) 2. Date of Board Meeting: 3. Proposed Board Resolution: September 18, 2014 That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to submit to HUD the HHA Annual Plan for calendar year 2015, with all attached certifications and HUD forms pursuant to the memorandum dated September 3, 2014 from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President & CEO. 4. All Backup attached? Yes X No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes Date: no Source N/A Account # VP of FO Approval 7. Signature Date: Approval of President & CEO Signature Date: 44 Resolution No. 2762 Transforming Lives & Communities MEMORANDUM TO: FROM: SUBJECT: DATE: TORY GUNSOLLEY, PRESIDENT & CEO BRIAN GAGE, SENIOR POLICY ADVISOR ANNUAL PHA PLAN SUBMISSION SEPTEMBER 3, 2014 This memorandum recommends that the Board of Commissioners authorize the President and CEO to submit to HUD the HHA Annual Plan for calendar year 2015. BACKGROUND: The annual PHA Plan process was established by section 5A of the United States Housing Act of 1937 (42 U.S.C. 1437 et seq.). The purpose of the Annual Plan is to provide a framework for local accountability and an easily identifiable source by which public housing residents, participants in the tenant-based assistance programs, and other members of the public may locate basic PHA policies, rules and requirements concerning its operations, programs and services. The Board of Commissioners received the Draft Annual Plan at its July 2014 meeting. HHA published the Draft Annual Plan for public comment on July 22. The Draft Annual Plan was made available at HHA’s central office, every public housing development, and on HHA’s website. HHA also provided the Draft Annual Plan to the Resident Council Leadership for review and comment. The Resident Councils discussed the Draft Annual Plan with some of HHA’s executive team at their Leadership meeting on August 28, 2014. There were several comments made by the Leadership related to the Annual Plan. The comments and HHA’s response are included in Section 10.0(f) of the Annual Plan. Three additional public meetings were held to allow residents, voucher holders and other community stakeholders to provide feedback on, and ask questions about the HHA’s plans for the coming plan year, though HUD only requires one. The public meetings were conducted at Lyerly, Clayton, and Lincoln Park. Approximately One hundred one (101) program participants and community members attended the public meetings. One written comment was received from Texas Organizing Project. As part of HHA’s effort to improve communication with Limited English Proficient (LEP) speakers, HHA provided Spanish translations at all meetings. In addition, meeting notices and website notices were provided in Spanish. 45 Resolution No. 2762 CHANGES TO THE ANNUAL PLAN: Changes to Housing Choice Voucher Administrative Plan Conforming change to the 2013 Reauthorization of the Violence Against Women Act VAWA 2013 made some changes to the law, including expanded protections for victims of sexual assault and protections for Affiliated Individuals. Language was changed to conform to the statutory changes. Additionally, we are awaiting final guidance from HUD on the model emergency transfer and notice required by the law. HHA has implemented an interim notice and emergency transfer policy, which will be updated upon final guidance from HUD. Changes in Law from the 2014 Omnibus Appropriations Act Inspections The Act allowed HHA to reduce the number of inspections by conducting them every two years instead of annually. The law does not change the need for an inspection before move in. The Act does allow for HHA to rely upon other inspections, such as REAC or LIHTC inspections, if there is evidence the unit would pass the HQS inspection. The admin plan authorizes HHA to rely on those inspections third party inspections instead of conducting its own inspection. “Extremely Low Income” The Act changed the definition of ELI to include families below the federal poverty level and conforming amendments were included in the Plan. Utility Allowances The Act changes the applicable utility allowance for a voucher family. The new standard is that the utility allowance for the LESSER of the unit size or the voucher size will be used. Previously the law required the GREATER of the two be used. Changes to allow Innocent members of the family to be admitted. The Administrative Plan as strictly read prohibit a family member from participating in the program, if they were previously terminated from the program. The language was amended to allow more flexibility if the members was not the head or spouse at the time of termination. For example, a child whose parents were terminated from the program. Transition Age Youth Preference Language was added to create a new admissions preference for up to 25 disabled youth transitioning out of foster care. The preference would require that a service agency provide support services and housing search assistance that would ensure success in transitioning the youth to self sufficiency. Portability Conforming Changes HUD issued a notice in 2012 that indicated PHAs should not re-evaluate income eligibility for a porting family. While HHA had been complying with the notice, language in the Administrative plan was clarified. Reasonable Accommodations Changes were made to incorporate the new Reasonable Accommodation Policy Approved by the Board in February 2014. 46 Resolution No. 2762 Changes to Admissions and Continued Occupancy Plan (ACOP) Conforming change to the 2013 Reauthorization of the Violence Against Women Act VAWA 2013 made some changes to the law, including expanded protections for victims of sexual assault and protections for Affiliated Individuals. Language was changed to conform to the statutory changes. Additionally, we are awaiting final guidance from HUD on the model emergency transfer and notice required by the law. HHA has implemented an interim notice and emergency transfer policy, which will be updated upon final guidance from HUD. Removing Applicants from the Waiting List Changes were made to add additional detail regarding the policy for removing applicants from the waiting list. None of the processes were changed, but more information was included to increase transparency. Grievance Procedure Changes were made to add additional detail regarding the Grievance Procedure which is incorporated into the lease. None of the processes were changed, but more information was included to increase transparency. Admission of Police Offices A minor addition was made to conform to HUD regulatory language. Changes in Law from the 2014 Omnibus Appropriations Act Flat Rent The Act required PHAs to reevaluate flat rents and set new flat rents no lower than 80 percent of the area median income. The changes in language reflect the new method of calculation with a floor at 80 percent of Area Median Income. “Extremely Low Income” The Act changed the definition of ELI to include families below the federal poverty level and conforming amendments were included in the Plan. Removed Legacy References The reference to the Earned Income Disallowance procedure was removed because the EID is a calculation established by rule not a procedure which HHA can change. The reference to a Transfer Procedure was removed because the ACOP contains sufficient detail to meet the requirements for the transfer process. The reference to a lease termination procedure was removed because the procedure is governed by the terms of the tenant lease. Reasonable Accommodations Changes were made to incorporate the new Reasonable Accommodation Policy Approved by the Board in February 2014. Additional, conforming changes to include the full definition of “Person with Disabilities” from the HUD regulation. 47 Resolution No. 2762 Changes Relative to Modernization or Development Construction The plan included construction starts at new mixed finance developments, Crosstimbers, METRO, and Fountain View. Acquisition The Plan also included Acquisition of the above sites as well as Kelly II, which should take place with public housing funds in 2015. RAD The Plan included possible RAD units being places at Villas at Winkler (15 Units) and Crosstimbers (40 Units). Demolition/Disposition The Plan included disposition of land at Clayton to the Buffalo Bayou Partnership. Choice Neighborhoods The Plan reflects that HHA will apply for a Choice Neighborhoods Planning Grant for Cuney Homes. COMMENT PERIOD: The 45-day public comment period began on July 22, 2014 and ended on September 5, 2014. Gathering input from the public on each year’s Annual Plan is an integral part of the Plan development process. HHA held three public meetings and one Resident Council Leadership meeting, though HUD only requires one, to provide opportunities for residents, voucher holders, and other community members to provide feedback on, and ask questions about the HHA’s plans for the coming plan year. The comments below are listed by meeting location with the HHA responses to each question listed. Resident Advisory Board Annual Plan Meeting-Comments Summary Comment: Three residents commented regarding the apparent regarding the frequency of inspections. HHA Response: HHA does not intend inspections to disrupt the lives of our residents, but HHA is required to conduct some inspections by rule, and HUD will conduct inspections on a sample of units. HHA inspects the units to protect the public housing asset to ensure the property and units are well cared for and regularly maintained. Comment: Five residents commented suggesting that HHA improve the quality and timeliness of maintenance of the property. HHA Response: While day to day management and operations are outside the scope of the PHA Plan, HHA has taken individual concerns to the property managers and hopes to resolve them in a timely manner. Residents are encouraged to communicate with HHA and the property managers to report any concerns about property maintenance and upkeep. Comment: A resident commenter suggested that HHA pursue stricter enforcement of the lease terms/policies HHA Response: HHA will enforce lease violations strictly when there is enough information to determine that a violation has occurred. 48 Resolution No. 2762 Comment: A resident commented regarding the conduct of law enforcement on the property HHA Response: While HHA appreciates the information regarding the conduct of law enforcement. Harris County Precinct 6 is under contract with the HHA and looks to ensure professional relationships between our contractors and residents. Comment: A commenter suggested that Tax Credit properties owned by affiliates and instrumentalities of HHA maintain the same admissions screening criteria as HHA owned public housing. HHA Response: Tax Credit properties are governed by contractual agreements and management plans that are negotiated at the time of creation of the owner entity and at the time of construction of the property. Affiliates of HHA are partners in these contractual agreements and negotiated those agreements under a previous administration. As HHA looks to recapitalize existing tax credit developments and find new partners for rehabilitation or new construction HHA can request that the HHA affiliate and other partners draft documents in a manner to align with HHA’s public housing criteria. Other Comments Received Comment: Texas Organizing Project submitted a written comment voicing their opposition to multifamily development at Veterans Memorial. HHA considered this comment (also submitted by TLIHIS and Texas Appleseed) and determined that removal of the METRO site is not appropriate without further study and evaluation. Comment: Texas Low Income Housing Information Service and Texas Appleseed submitted written comments inquiring about the Affirmatively Furthering Fair Housing Certification, Section 3 Program, Mixed Finance Development Plans, Conversion from a Centralized to Site Based Waiting List, the Housing Choice and Project Based Voucher Programs, the Placement of Project Based Vouchers. HHA staff has considered all of the comments submitted regarding the FY2015 Plan and believes that they are provide insightful and thoughtful analyses of some HHA processes and procedures. The comments also inquire about additional detailed information and clarifications at a level that is not traditionally included in a PHA Plan document. Recommendation: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to submit to HUD the HHA Annual Plan for calendar year 2015, with all attached certifications and HUD forms pursuant to the memorandum dated September 3, 2014 from Brian Gage, Senior Policy Advisor to Tory Gunsolley, President & CEO. 49 PHA Certifications of Compliance with PHA Plans and Related R e g u l a t i o n s U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 08/30/2011 PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the___ 5-Year and/or___ Annual PHA Plan for the PHA fiscal year beginning, hereinafter referred to as” the Plan”, of which this document is a part and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Program/Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted annually even if there is no change. 4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 8. For PHA Plan that includes a policy for site based waiting lists: The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2006-24); The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). 9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. Previous version is obsolete Page 50 of 2 50 form HUD-50077 (4/2008) 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act, the Residential Lead-Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA provides assurance as part of this certification that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours. (iv) 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements. PHA Name PHA Number/HA Code 5-Year PHA Plan for Fiscal Years 20 - 20 Annual PHA Plan for Fiscal Years 20 - 20 I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Previous version is obsolete Page 51 of 2 51 form HUD-50077 (4/2008) BOARD REPORT FOR MONTH ENDING AUGUST 30, 2014 Executive Summary……………………………………………..….................................53 Low-Income Public Housing…………………………………….................................54 Housing Choice Voucher Program…………………………………………………..........63 Real Estate, Investment and Development……………………………………..........64 Addendum: Open Solicitation Log …………….…………….………………..………..…66 Addendum: Periodic Report to the Board……………………………………............67 Addendum: Operating Statements…………….……………………………….………….68 52 EXECUTIVE SUMMARY LOW-INCOME PUBLIC HOUSING The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 2.0% on August 30, 2014. As of Sept 1, 2014, rent collection for August was 98.3% of rents billed on an adjusted cash accounting basis. There are currently 21,256 active applications for the public housing central and site-based waiting lists, which represents an decrease of 0.3% in the last month. HOUSING CHOICE VOUCHER PROGRAM The HCV staff completed 1,430 annual re-examinations during August. The HCV department also completed 268 interims, 120 change of units (moves), 124 new admissions, and 5 portability move-in transactions. On August 30, 2014, 545 families were enrolled in the Family Self Sufficiency (FSS) program; 183 of the families had an escrow balance as of that date. The PIH Information Center (PIC) reporting rate for the one-month period ending August 30, 2014 was 100.0%. 53 MAJOR PROGRAM DASHBOARD Low-Income Public Housing June 20,877 Waiting Lists 0.7% Vacancy Rate 97.8% Rent Collection 16.1 Unit Turnaround Time (Days) 1.9 Avg. Non-Emergency Work Order Days July 21,318 1.7% 97.0% 16.2 1.8 Voucher Programs (Excluding DHAP) June July 17,843 Households 17,761 95.2%/100.9% ABA Utilization/Unit Utilization 96.1%/100.6% 100% Reporting Rate 100% 1,097 Annual Reexaminations Completed 1,485 3,236 HQS Inspections 3,899 54 August 21,256 2.0% 98.3% 16.5 2.2 August 17,818 95.6%/100.4% 100% 1,430 2,987 PROPERTY MANAGEMENT SUMMARY Vacancy PMC June % Grade 0.3 A 0.6 A 1.0 A % 0.4 1.9 3.0 Lynd 0.7 n/a 0.7 J. Allen 0.7 n/a 1.0 Lane Orion Tarantino PMC Lane Orion Tarantino Unit Turnaround Time (YTD) July Grade A A B August % Grade 0.9% A 1.7% A 2.9% B June Days Grade 13.8 3.4 19.5 A 14.1 A A 2.0% A 19.4 A 1.1 A 1.1 A A 1.0% A 13.5 A 1.1 A 1.1 A Emergency Work Orders (Completed within 24 hours) June July August % Grade % Grade % Grade 0 F 100 A 100.0% A 100 A 100 A 100.0% A 100 A 100 A 100.0% A July Days Grade 3.4 A 2.7 A 2.1 A August Days Grade 3.5 A 4.3 A 2.5 A Routine Work Orders June Days Grade 2.7 A 2.3 A 2.4 A July Days Grade 11.2 A 25.2 B 4.9 A August Days Grade 11.2 A 25.2 B 4.9 A Lynd 100 A 100 A 100.0% A 1.0 A 8.1 A 8.1 A J. Allen 100 A 100 A 100.0% A 1.2 A 1.4 A 1.4 A Rent Collection PMC Lane Orion Tarantino Lynd J. Allen June % Grade 100.4 A 100.4 A 93.6 D 98.2 A 101.2 A July % Grade 95.0 C 97.3 B 96.2 B 98.9 A 99.0 A August % Grade 99.3% C 96.3% A 98.8% B 96.8% E 100.7% A PHAS Score Occupancy Rate Avg. Total Turnaround Days Rent Collection Percentage Avg. W/O Days A 98 to 100 1 to 20 98 to 100 ≤24 B 97 to 97.9 21 to 25 96 to 97.9 25 to 30 C D 96 to 96.9 95 to 95.9 26 to 30 31 to 40 94 to 95.9 92 to 93.9 31 to 40 41 to 50 E 94 to 94.9 41 to 50 90 to 91.9 51 to 60 F ≥93.9 ≥51 ≥89.9 ≥61 55 PUBLIC HOUSING MANAGEMENT ASSESSMENT VACANCY RATE Goal 2.0% Actual 2.0% This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time. RENT COLLECTION (YTD) Goal 98% Actual 98.1% This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected. EMERGENCY WORK ORDERS Goal 100% Actual 100% This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked. NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 2.2 Days This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders. ANNUAL INSPECTIONS Goal 100% Actual 100% This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs. 56 A B C D E F 0 to 2 2.1 to 3 3.1 to 4 4.1 to 6 5.1 to 6 ≥6.1 A B C D E F 98 to 100 96 to 97.9 94 to 95.9 92 to 93.9 90 to 91.9 ≤89.9 A B C D E F 99 to 100 98 to 98.9 97 to 97.9 96 to 96.9 95 to 95.9 ≤94.9 A B C D E F ≤24 25 to 30 31 to 40 41 to 50 51 to 60 ≥61 A B C D E 100 97 to 99 95 to 96.9 93 to 94.9 90 to 92.9 F ≥89.9 VACANCY RATE AND TURNAROUND DAYS Low-Income Public Housing Development Allen Parkway Village Bellerive PMC ACC Units Approved Units Offline Total Available ACC Units Occupied Units Vacant Units Occupancy Percentage Grade Units Turned YTD Avg. Make Ready Days YTD Avg. Total Turnaro und Days YTD Grade Lynd 278 0 278 272 6 97.8% B 50 16.5 20.7 B Tarantino 210 0 210 207 3 98.6% A 40 4.4 7.0 A Clayton Homes Lane 296 0 296 291 5 98.3% A 129 10.3 13.7 A Cuney Homes Tarantino 553 0 553 537 16 97.1% B 206 11.9 17.0 A Ewing Tarantino 40 0 40 40 0 100.0% A 9 10.7 13.3 A Forest Green J. Allen 100 0 100 99 1 99.0% A 61 10.7 14.3 A Fulton Village Lynd 108 0 108 103 5 95.4% D 35 6.8 16.2 A Heatherbrook Lynd 53 0 53 52 1 98.1% A 19 7.2 13.5 A Historic Oaks of APV Lynd 222 0 222 221 1 99.5% A 39 14.3 26.9 C Historic Rental Lynd 40 0 40 39 1 97.5% B 7 16.7 17.6 A Irvinton Village Tarantino 318 0 318 304 14 95.6% D 142 12 18.1 A Kelly Village Lane 270 1 270 269 1 99.6% A 106 11.2 13.5 A Kennedy Place Lane 108 0 108 108 0 100.0% A 31 10.1 12.0 A Lincoln Park Orion 200 0 200 197 3 98.5% A 65 9.2 13.5 A Lyerly J. Allen 199 1 200 198 2 99.0% A 46 10.2 12.7 A Oxford Place Orion 230 0 230 225 5 97.8% B 88 4.9 28.4 C Victory Apartments Orion 100 0 100 99 1 99.0% A 37 4.4 12.1 A 3325 2 3326 3261 65 98.0% A 1110 10.3 16.5 A PMC S8 NC Units Units Offline Total Available S8 NC Units Occupied Units Vacant Units Occupancy Percentage Grade Units Turned Avg. Make Ready Days Avg. Total Turnaro und Days Grade Long Drive Tarantino 100 0 100 100 0 100.0% A 39 5.2 5.5 A Telephone Road Tarantino 200 0 200 200 0 100.0% A 41 3.6 3.9 A 300 0 300 300 0 100.0% A 80 4.4 4.7 A Totals Section 8 New Construction Development Totals Six Months Trailing Occupancy Rate PHAS Score A B C D E F Occupancy Rate 98 to 100 97 to 97.9 96 to 96.9 95 to 95.9 94 to 94.9 ≥93.9 Avg. Total Turnaround Days 1 to 20 21 to 25 26 to 30 31 to 40 41 to 50 ≥51 100 99 98 97 96 95 94 93 92 99.3 March 57 99.2 April 98.9 May 99.1 98.3 June July 98 August TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION Property Heatherbrook 2100 Memorial Pinnacle Peninsula Willow Park Uvalde Ranch Mansions at Turkey Creek Sweetwater Point PH-LIHTC Lincoln Park Oxford Place Property Manager Units Occupied (%) Lynd Lynd Embrey Orion Embrey Hettig-Kahn Alpha Barnes Lynd 197 250 280 260 244 252 260 234 96% 100% 99% 100% 95% 97% 99% 98% Orion Orion 200 230 94% 90% 6 Month Trailing Occupancy Rate 99.0% 98.0% 98.1% 97.5% 97.3% 98.1% 98.0% 96.8% 97.0% 96.0% 95.0% 94.0% 93.0% March April May *EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES 58 June July August RENT COLLECTION Low-Income Public Housing Development Allen Parkway Village Bellerive PMC Month Billed Month Collected Lynd 81,090 76,241 45,074 % Collected Grade YTD Billed YTD Collected % YTD Collected Grade 94.0% C 679,281 660,418 97.2% B 100.0% A 354,139 351,724 99.3% A Tarantino 45,088 Clayton Homes Lane 67,875 67,545 99.5% A 551,043 539,176 97.8% B Cuney Homes Tarantino 109,789 109,226 99.5% A 836,117 817,654 97.8% B Ewing Tarantino 7,828 7,811 99.8% A 67,799 61,638 90.9% E J. Allen 17,544 18,033 102.8% A 150,910 147,050 97.4% B Lynd 25,491 26,220 102.9% A 235,301 227,697 96.8% B 8,669 9,154 105.6% A 73,063 73,892 101.1% A Forest Green Fulton Village Heatherbrook Apartments* Historic Oaks of APV Lynd Lynd 49,186 48,287 98.2% A 402,754 397,285 98.6% A Historic Rental Lynd 7,349 6,434 87.5% F 58,617 55,843 95.3% C Irvinton Village B Tarantino 61,997 59,803 96.5% B 501,998 489,539 97.5% Kelly Village Lane 57,437 54,340 94.6% C 461,606 451,722 97.9% B Kennedy Place Lane 28,205 30,614 108.5% A 191,442 190,253 99.4% A Lincoln Park Orion 33,031 31,926 96.7% B 252,923 251,456 99.4% A 46,205 99.9% A 368,762 368,553 99.9% A 28,154 95.3% C 262,657 258,131 98.3% A Lyerly J. Allen 46,232 Oxford Place Orion 29,553 Victory Apartments Orion Totals Section 8 New Construction Development 26,088 25,315 97.0% B 231,423 231,394 100.0% A 702,452 690,382 98.3% A 5,679,835 5,573,424 98.1% A Month Billed Month Collected % Collected YTD Billed YTD Collected % YTD Collected Grade Long Drive Tarantino $22,275 $21,043 94.5% C $158,874 $156,317 98.4% A Telephone Road Tarantino $49,030 $48,728 99.4% A $393,626 $393,127 99.9% A $71,305 $69,771 97.8% A $552,500 $549,444 99.4% A Totals PHAS Score Rent Collection Percentage A 98 to 100 B 96 to 97.9 C 94 to 95.9 D 92 to 93.9 E 90 to 91.9 F ≥89.9 6 Months Trailing Rent Collection Rate 100.5% 99.6% 100.0% 95.0% 97.8% 98.3% 98.3% June July August 96.9% 90.0% 85.0% March April 59 May EMERGENCY WORK ORDERS Low-Income Public Housing Development Allen Parkway Village Bellerive Clayton Homes Cuney Homes Ewing Forest Green Fulton Village Heatherbrook Apartments Historic Oaks of APV Historic Rental Irvinton Village Kelly Village Kennedy Place Lincoln Park Lyerly Oxford Place Victory Apartments Totals Emergency Work Orders Generated Emergency W/O Completed within 24 hours 35 35 Tarantino Lane Tarantino Tarantino J. Allen Lynd Lynd 2 2 3 3 6 6 1 1 2 2 0 0 0 0 Lynd Lynd Tarantino Lane Lane Orion J. Allen Orion Orion 12 12 2 2 2 2 0 0 0 0 1 1 7 7 6 6 16 16 95 PMC Lynd Section 8 New Construction Development Long Drive Telephone Road Totals PHAS Score A B C D E F Tarantino Tarantino Percentage Completed within 24 hours Grade 100.0% A 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% A A A A A A A 95 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% A A A A A A A A A A Emergency Work Orders Generated Emergency W/O Completed within 24 hours Percentage Completed within 24 hours Grade 3 0 3 3 0 3 100.00% 100.00% 100.0% A A A Avg. W/O Days 99 to 100 98 to 98.9 97 to 97.9 96 to 96.9 95 to 95.9 ≤94.9 60 NON-EMERGENCY WORK ORDERS Low-Income Public Housing Development Allen Parkway Village Bellerive Clayton Homes Cuney Homes Ewing Forest Green Fulton Village Heatherbrook Apartments Historic Oaks of APV Historic Rental Irvinton Village Kelly Village Kennedy Place Lincoln Park Lyerly Oxford Place Victory Apartments Totals PMC Lynd Tarantino Lane Tarantino Tarantino J. Allen Lynd Lynd Lynd Lynd Tarantino Lane Lane Orion J. Allen Orion Orion Section 8 New Construction Development Work Orders Generated 186 172 226 421 78 68 6 0 82 24 397 69 11 160 146 65 164 2275 Average Completion Time (Days) 1.1 1.1 4.1 3.6 1.4 1.3 1.0 0.0 1.0 1.0 2.2 2.2 1.0 2.3 1.0 1.6 1.1 2.2 Work Orders Generated Average Completion Time (Days) Grade Grade A A A A A A A A A A A A A A A A A A Long Drive Tarantino 193 1.5 A Telephone Road Tarantino 232 1.0 A 425 1.2 A Totals 6 Months Trailing Non-Emergency Work Orders PHAS Score Avg. W/O Days A ≤24 B 25 to 30 C 31 to 40 D 41 to 50 E 51 to 60 F ≥61 60 40 20 0 2.1 March August 1.9 2.9 1.9 1.8 April May June July 61 2.2 ANNUAL INSPECTIONS Low-Income Public Housing Development PMC YTD Inspections Due YTD Inspections Performed Percentage Complete Grade Bellerive Lynd 210 210 100.0% A Clayton Homes Tarantino 296 296 100.0% A Cuney Homes Lane 553 553 100.0% A Ewing Tarantino 40 40 100.0% F Forest Green Tarantino 100 100 100.0% A Fulton Village Heatherbrook Apartments Historic Oaks of APV J. Allen 25 25 100.0% A Lynd 53 53 100.0% A Lynd 220 220 100.0% A Historic Rental Lynd 17 17 100.0% A Irvinton Village Lynd 318 318 100.0% F Kelly Village Tarantino 211 211 100.0% A Kennedy Place Lane 108 108 100.0% A Lincoln Park Lane 183 183 100.0% A Lyerly Orion 199 199 100.0% A Oxford Place J. Allen 207 207 100.0% A Victory Apartments Orion 88 88 100.0% A 2,828 2,828 100.0% A Inspections Due Inspections Performed Percentage Complete Grade Totals Low-Income Public Housing Development PMC Long Drive Tarantino 200 200 100.0% A Telephone Road Tarantino 100 100 100.0% A 300 300 100.0% A Totals PHAS Score Inspections Performed YTD A B C D E 100% 97 to 99% 95 to 96.9% 93 to 94.9% 90 to 92.9% F ≥89.9% 62 HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS Score ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months. CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% Performance 10 5 0 ≥96 90 to 95 ≤89 5 0 98 to 100 ≤97 5 0 98 to 100 ≤97 10 8 5 ≥80 60 to 79 ≤59 10 5 ≥30 ≤29 This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program. PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract. FSS ENROLLMENT Goal 80% Actual 106.4% This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 512 slots on the FSS Program; 522 families are currently enrolled. FSS ESCROW Goal 30% Actual 33.6% This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 201 of the 522 (38.5%) participating families currently have a FSS escrow balance. 63 REAL ESTATE, INVESTMENT, AND DEVELOPMENT September 2014 REO PROJECTS MANSIONS AT TURKEY CREEK HUD HQ RAD team is reviewing Site & Neighborhood, awaiting approval. RAD PCNA is completed. 25 RAD Units will be phased in to property through the end of the year. Estimated Start of unit conversion is October 15, 2014 The MUD has increased water rates 2.5 times due to the property no longer paying Real Estate Taxes. HHA and the LP (Centerline) are in the process of filing suit to dispute the arbitrary increase. SWEETWATER POINT 26 RAD Units will be phased in to the property by end of year. Estimated Start of unit conversion is October 15, 2014. HUD RAD approval expected by end of September. HUD RAD Contract will be presented to the BOC as soon as received for consideration. CLAYTON HUD has approved disposition of small land tract to Buffalo Bayou Heritage Corridor. Contract has been signed and to close in late September 2014. Survey issues have been solved, awaiting HUD’s final approval. KELLY PARK Plans have been approved by the City, ready for pick up by contractor, once a contractor is selected. IFB 14-14 for General Contractor was advertised June 23rd and again September 8th. Anticipate bringing a contract to the November BOC Meeting for approval. NEW DEVELOPMENT CROSSTIMBERS LAND ASSEMBLEDGE HISD site, Closed on June 12th. HCFC site, the contract is being reviewed by legal. Price increased from $647,000 to $1,360,000 due to new appraisal considering the site will have an all-clear letter from the TECQ. Working on contract with Legal and Seller. 8666 N. Main (corner site) - Closed. Offer to purchase the 1.5 acre south tract is being reviewed by the owner. We have offered $350,000. Owner to respond to our contract once he completes an appraisal. Expected by September 20th. Demolition of the old Kennedy School began August 4th and should take 120 days to complete. KELLY II LAND ASSEMBLEDGE Working with 5th Ward CRC to acquire land. Loan Documents have been signed. Purchase of lots will begin once all documentation is in order from 5th Ward CRC. Expect to take down 4 lots by next board meeting. 64 METRO N SHEPHERD SITE HUD FHEO has determined that the site does not comply with Fair Housing Standards. Land purchased August 28, 2014. 2640-2650 FOUNTAINVIEW Purchased buildings on June 25th. English and Associates has executed A&E Contract. Design/Development of the 2650 renovation will take about 4 months to complete and be ready for Construction IFB. REID will possibly break the construction into Demolition and Construction phases. Estimated cost to complete construction has increased over $3million over the initial estimate. This is primarily due to the cost to replace major systems, i.e. HVAC and the cost of construction due to supply and demand issues in the Houston market are up over 30% in the last year. REID is value engineering, but we believe that to realize the quality that would be expected for a long term home for HHA, not much more can be cut from the budget. ANTICIPATED QBS FOR FUTURE BOARD APPROVAL QBS 14-07, Design Professional Services for Multifamily Housing. Proposals have been received and are currently being reviewed. Top two firms selected by Staff: Mucasay and Clerkley Watkins. Awaiting input from A&E Committee before final selection. 65 66 Solicitation # 14-15 14-23 14-24 Type IFB RFP IFB OPEN OPEN OPEN Status REID REID PHO Department Construction of a Private Community Park at HHA's Kelly Village Housing Development Real Estate Brokerage Services Exterior Painting of Clayton Homes Description OPEN SOLICITATION LOG SEPTEMBER 2014 IFB Advertised: 9-3-14 RFP Advertised: 8-17-14 IFB Advertised: 7-30-14 Solicitation Dates IFB Due Date: 10-3-14 RFP Due Date: 9-12-14 IFB Due Date: 9-10-14 Comments 67 2 4 12 3 2 1 1 1 1 1 1 1 1 1 1 1 NBC12 FOX26 Houston Chronicle KUHF 88.7 Style Magazine The Bond Buyer Governing Texas Tribune Funders Together Yahoo News Texas Real Estate Rama Memorial Examiner The Atlantic Culture Map Houston Press The Examiner Wayne Sherwood Report City of Houston TOTAL USICH 4 CBS11 1 45 1 1 4 2 1 1 1 43 City of Houston Houston Community Newspapers Texas Real Estate Rama The Eagle BisNow TOTAL 1 1 11 1 1 2 0 1 1 3 5 2 5 4 USA Today Houston Chronicle Univision News Radio 740 News92 FM KUHF 88.7 KPFT 90.1 Univision NewsFix39 FOX26 NBC12 CBS11 ABC13 Total Total ABC13 Media Coverage 2014 Media Coverage 2013 336 New Followers 46 6 4,447 41 10 Updates Impressions Clicks Interactions 484 447 New Followers Year EndFollowers Year StartFollowers 2013* LinkedIn 198 13,688 2,139 Year EndFollowers Updates Engagements 1,839 Year StartFollowers 2013 Facebook 24 18,948 208 96 138 622 503 2014 102 4,478 361 2,500 2,183 2014 ADDENDUM: MEDIA REPORT Share Engagements Likes Views Published Updates Retweets Favorites Mentions New Followers Year EndFollowers Year StartFollowers 178 88 34 78 95 259 177 2013 Twitter 98 39 36 30 361 2,500 2,183 2014 Updates- The number of new posts to Facebook/Twitter/LinkedIn page Likes- The number of times people liked the post/video Engagements- The number of people that liked, commented, and shared the post/video Retweets - The number of times people reposted a tweet Favorites - The number of times people favorited a tweet Mentions- The number of times people have mentioned HHA in a tweet Published- The number of new videos posted to the YouTube page View - The number of times a video was viewed Share- The number of people that shared the video Impressions - The number of times each update was shown to LinkedIn members Clicks - The number of clicks on the content, the company name, or the company logo Interactions - The number of times people have liked, commented on, or shared each update 16 8 29 3,988 11 2014 Youtube OPERATING STATEMENTS: 7 MONTH ENDING JULY 31, 2014 Annual Budget 2014 Year to Date Budget Year to Date Actual 5,561,408 3,244,155 3,395,350 151,195 Salaries and Benefits Facilities and Other Administrative Expenses 3,693,300 2,154,425 1,888,156 266,269 1,810,280 1,055,997 1,111,393 (55,397) Total Central Office Expenses 5,503,580 3,210,422 2,999,550 210,872 57,828 33,733 395,800 362,067 Central Office Favorable (Unfav) Variance Operating Income Total Operating Income Operating Expenses Surplus/(Use) of Business Activities Funds for COCC Annual Budget 2014 Year to Date Budget Year to Date Actual HUD Subsidy - Low Rent Housing HUD Subsidy - Section 8 New Construction 11,478,246 6,695,644 6,357,237 (338,406) 1,793,772 1,046,367 1,507,976 461,609 Tenant Rental Income 10,690,612 6,236,190 6,690,397 454,207 560,990 327,244 94,048 (233,196) 24,523,620 14,305,445 14,649,659 344,214 8,114,501 4,733,459 4,461,217 272,242 335,000 195,417 265,805 (70,388) Utilities 5,241,400 3,057,484 3,035,272 22,212 Maintenance 6,222,640 3,629,873 3,783,848 (153,975) Protective Services 1,662,250 969,646 1,023,683 (54,037) Insurance Expense 1,378,593 804,179 857,792 (53,613) 144,516 84,301 392,584 (308,283) 23,098,901 13,474,359 13,820,201 (345,842) 1,424,719 831,086 829,458 (1,628) Non Routine Maintenance 3,629,215 2,117,042 522,447 1,594,595 Debt Service Provision/Reimbursement of Replacement Reserve 1,055,880 615,930 557,982 57,948 (476,756) (278,108) 0 (278,108) (2,798,630) (1,632,534) 0 (1,632,534) 15,010 8,756 (250,971) (259,727) Affordable Housing Rental Programs Favorable (Unfav) Variance Operating Income Other Income Total Operating Income Operating Expenses Administrative Expenses Tenant Services Other General Expense Total Routine Operating Expenses Net Income from Operations Funds From Reserves/CFP Cash Flow (Deficit) from Operations Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units 68 OPERATING STATEMENTS: 7 MONTH ENDING JULY 31, 2014 Annual Budget 2014 Year to Date Budget Year to Date Actual 9,662,658 5,636,551 5,965,867 329,317 Salaries and Benefits 5,433,550 3,169,571 3,111,731 57,840 Administrative Expenses 2,589,008 1,510,255 908,153 602,102 COCC-Management Fees 3,407,794 1,987,880 2,057,353 (69,473) Total Operating Costs Expenses 11,430,352 6,667,705 6,077,237 590,468 Cash Flow (Deficit) from Operations (1,767,694) (1,031,155) (111,370) 919,785 Beginning Admin Operating Reserves 325,504 325,504 325,504 Ending Admin Operating Reserves (1,442,190) (705,651) 214,134 124,414,887 72,575,351 75,293,039 2,717,688 67,454 39,348 9,638 (29,710) 127,328,585 74,275,008 71,523,709 2,751,299 HAP Current Year Excess (Use) (2,846,244) (1,660,309) 3,778,968 5,439,277 Beginning HAP Reserves 1,631,293 1,631,293 1,631,293 Ending HAP Reserves -1,214,951 (29,016) 5,410,261 Housing Choice Voucher Program Favorable (Unfav) Variance Administrative Operating Income Total Operating Income Operating Expenses Housing Assistance Payments (HAP) Housing Assistance Payment Subsidy Investment Income on HAP Reserves Housing Assistance Payments 69 12 5 SUNDAY 26 19 70 28 9:00 PV Nursing Students @ Clayton & Cuney 10:00 YMCA Success By Six Parenting Class @ Clayton 11:00 Senior Safety Mtg @ Cuney 1:00 Benefit Checkup @ Lyerly 1:00 Computer Classes @ Lyerly 9:00 Computer Classes @ Telephone 10:00 Resource Fair @ Cuney 12:00 Pizza & Movie @ Telephone 1:00 Computer Classes @ Cuney 2:00 Molina Healthcare @ Telephone 4:30 Youth Bible Study @ Clayton 7:00 Resident Support/Fellowship Mtg @Kelly 29 9:00 Computer Classes @ Telephone 10:00 Resource Fair @ Bellerive 10:00 Diabetes Class @ Telephone 1:00 Computer Classes @ Cuney 2:00 Arts & Crafts Class @ Telephone Rd 4:30 Youth Bible Study @ Clayton 7:00 Resident Support & Fellowship Meeting @ Kelly 9:00 Computer Classes @ Bellerive 9:00 PV Nursing Students @ Clayton & Cuney 10:00 Life Skills 101 @ Clayton 10:00 YMCA Parenting @ Clayton 11:00 Tea & Talk w/Seniors @ Cuney 1:00 Benefit Checkup @ Lyerly 1:00 Computer Classes @ Lyerly 27 9:00 Texas A&M Food Nutrition Program @ Clayton 9:00 PV Nursing Students @ Clayton & Cuney 22 21 9:00 Computer Classes @ Telephone 9:00 Resident Council Meeting @ Cuney 10:00 Diabetes Class @ Telephone 1:00 Planned Parenthood @ Cuney 1:00 Computer Classes @ Cuney 4:30 Youth Bible Study @ Clayton 7:00 Resident Support/Fellowship Mtg @Kelly 9:00 Texas A&M Food Nutrition Program @ Clayton 9:00 PV Nursing Students @ Clayton & Cuney 15 9:00 Computer Classes @ Bellerive 9:00 PV Nursing Students @ Clayton & Cuney 10:00 YMCA Parenting @ Clayton 10:00 Resource Fair @ Oxford 10:00 Community Empowerment AVANCE – HCVP FSS Rm 330 1:00 Benefit Checkup @ Lyerly 1:00 Computer Classes @ Lyerly 30 9:00 Computer Classes @ Allen Parkway 10:00 Senior Shopping Trip @ Cuney 1:00 Computer Classes @ Clayton 9:00 Computer Classes @ Allen Parkway 10:00 Resource Fair @ Irvinton 11:00 Senior Meeting @ Cuney 1:00 Life Skills 101 @ Fulton 1:00 Computer Classes @ Clayton 23 16 9:00 Computer Classes @ Allen Parkway 10:00 Resource Fair @ Allen Parkway 1:00 Commodity Distribution @ Telephone Rd 1:00 Computer Classes @ Clayton 9:00 Computer Classes @ Allen Parkway 9:00 Texas A&M Food Nutrition Program @ Clayton 10:00 Resource Fair @ Lyerly 11:00 Senior Meeting @ Cuney 1:00 Time Management 101 @ Fulton 1:00 Computer Classes @ Clayton 9 9:00 Computer Classes @ Allen Parkway 11:00 Tea & Talk w/Seniors @ Cuney 1:00 FSS Orientation & Enrollment @ Heatherbrook 1:00 Computer Classes @ Clayton 2:00 United Healthcare @ Telephone 8 9:00 Computer Classes @ Telephone 10:00 Resource Fair @ Clayton 10:00 Diabetes Class @ Telephone 1:00 Computer Classes @ Cuney 4:30 Youth Bible Study @ Clayton 7:00 Resident Support & Fellowship Meeting @ Kelly 2 9:00 Computer Classes @ Telephone 9:00 Resident Council Meeting @ Cuney 10:00 Diabetes Class @ Telephone 1:00 Computer Classes @ Cuney 2:00 Arts & Crafts Class @ Telephone 3:00 National Night Out @ Bellerive & Lyerly 5:00 National Night Out @ Clayton & APV THURSDAY 1 WEDNESDAY 14 9:00 Computer Classes @ Bellerive 9:00 PV Nursing Students @ Clayton & Cuney 10:00 YMCA Parenting @ Clayton 10:00 Time Management @ Clayton 10:00 Senior Shopping Trip@ Cuney 10:00 Community Empowerment AVANCE – HCVP FSS Rm 330 1:00 Benefit Checkup @ Lyerly 1:00 Computer Classes @ Lyerly 5:00 National Night Out @ Telephone & Cuney 7 TUESDAY 20 13 9:00 PV Nursing Students @ Clayton & Cuney 6 9:00 Texas A&M Food Nutrition Program @ Clayton 9:00 PV Nursing Students @ Clayton & Cuney MONDAY October 2014 31 1:00 Fire Prevention @ Telephone Rd 2:00 Friday Fun Day @ Telephone Rd 24 10:00 PCC Advisory Meeting @ NRC 2:00 Open Enrollment Day @ Telephone Rd 17 8:30 Fresh Air Social @ Telephone Rd 10:00 Senior Trip @ Bellerive 10 10:00 Senior Trip @ Allen Parkway 1:00 Senior Expo @ Telephone Rd 3 10:00 Senior Trip @ Lyerly FRIDAY 25 18 10:00 Covenant Community Capital @ NRC HCVP FSS 11 4 SATURDAY
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