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Provid r N ws A PEHP Provider Relations PUBLICATION SUMMER 2011 New New DirectOR, r of New Directo t Loftis PEHP R. Che int believes a jo ded to effor t is nee ays of find better w osts and addressing c ystem a payment s work for that doesn’t ployers, m e , s r e id v pro r PEHP. members, o Inside MORE UseFUL News & information for provider partners Direction Get acquainted with some of the new faces at PEHP Enhancing online services » PAG E S 4 - 5 » PAG E S 6 - 7 Provider News In this issue 2-3 R. Chet Loftis, new Group Insurance Director 3 Healthcare Reform 4-5 PEHP Greetings and Introductions: Rodriguez, Chu, Olsen & Tolley 6 Rejection Reports 6 ICD-10 Code Sets 7 Electronic Funds Transfer Improvements 7 Electronic COB Claims 7 Fee Schedule Enhancement 8 Preferred Drug List Changes 9 Changes to PEHP PreAuthorization List 10 Robotic Surgery Policy 10 Medco Health Physician Service Center Helpline 10 Customer Service Calls 11 Provider Relations Representatives 12 Contact List PAGE 2 PEHP Introduces R. Chet Loftis, Group Insurance Director ‘We Are All In Director of PEHP is ‘Problem Solver’ P EHP welcomes R. Chet Loftis as Group Insurance Director. Chet brings a wealth of experience in healthcare, government, and the private sector together with a broad skill set in law, public policy, and management. He has worked for all three branches of state government. “Chet is a problem solver with 20 years of experience who understands the challenges in healthcare and the importance of making the system better,” said Robert Newman, Executive Director of Utah Retirement Systems. “I’m confident he’s the right leader for PEHP.” Chet received his bachelor’s degree, master’s degree in public administration, and law degree, with honors, from BYU. He has been the Director of Public Policy for Regence BlueCross BlueShield of Utah, Vice-President and General Counsel for the Utah Medical Association, and a shareholder with the Law Firm of Kirton & McConkie. Chet will be responsible for all operations within PEHP, with a focus on positioning PEHP to adjust to the changing market that healthcare reform requires. Jeff Jensen will remain a key part of PEHP’s management team, focusing on day-to-day operations. Message From Chet: ‘O ur community is fortunate to have such capable and dedicated healthcare professionals. All it takes is a diagnosis of a life-threatening illness, a serious accident, the upcoming birth of a child, or just a confirmation that everything is OK to appreciate just how excellent our community of healthcare professionals is, and how good we have it, especially here in Utah. None of this happens by chance. It takes a great deal of training, experience, and a commitment to excellence. It takes people who not only know what they are doing but who also take pride in knowing that they are making our community and our lives better by what they do every day. There are a lot of uncertainties about where healthcare is going. Federal reform is on track to expand access to the uninsured in 2014 by subsidizing moderate income individuals through Exchanges and permitting significantly more low-income individuals to qualify for Medicaid. This expansion of coverage will only bring more focus and greater attention to the problem of escalating costs of healthcare. Many believe that this government-funded expansion, in conjunction with the mounting national deficit, will inevitably lead us to a single-payer system as the easiest and most immediate way to control costs. Our hope is that there are other, better ways to address costs and that, frankly, we can develop and implement them here in Utah. Of course, the truth is that our payment system doesn’t work very well for any of us. 1. It doesn’t work very well for you because: a. it is costly and overly complicated to administer. Provider News This Together’ Healthcare Reform Changes For All Groups F ederal Healthcare Reform will bring changes for all of our groups. b. it only pays you for some of the things you do but not others. whether they fully understand it or not. c. it can often get in the way of you doing what you feel is best for a patient’s health and well-being. 4. It doesn’t work very well for employers who are increasingly finding it difficult to fund the system because: 2. It doesn’t work very well for us because: a. they will have more reasons to consider getting out all together when federal reform goes into full effect in 2014. a. it is costly and overly complicated to administer. b. it creates incentives that reward utilization rather than quality and outcomes. 3. It doesn’t work very well for patients because: a. they often get caught in the middle of payment disputes. b. they ultimately end up paying for the system through taxes, employment compensation, and their wallet, Ultimately, we have to figure how to make the payment system work better for all of us. Over the years, I have been on just about every side of healthcare. I have seen us do some great things, and have every confidence that together we can do so again. The State of Utah risk pool has sought “grandfathered” status and will retain many of the same benefits of its current plan. Specifically, members in this group will continue to have a copay for preventative services. The rest of our groups have not sought “grandfathered” status and will not have copays for preventative services. We encourage provider offices to verify benefits to identify the differences between our “grandfathered” and “nongrandfathered” plans. Thanks again for all you do and for making lives better.” PAGE 3 Provider News & PEHP Welcomes ... Greetings Introductions L aurel Rodriguez joins PEHP’s Provider Relations Department as a Provider Relations Specialist with responsibility for Service Area #3 (see page 11). DID YOU KNOW? One of the key ways PEHP is fighting fraud is through anonymous reporting. Both providers and members may submit a confidential and anonymous report by clicking on the General Information section of www.pehp. org. You can also generate a report by calling PEHP’s 24-hour confidential hotline at 888475-8376. PAGE 4 She brings an extensive background in the provider community. This includes medical software support and ancillary services, and surgery center and medical group management. She also was previously employed as a licensed health & life insurance agent. Laurel has served as an active member on several boards and committees in the healthcare community, including the Utah Medical Association’s Third Party Relations Committee, Utah Ambulatory J oan Chu, Certified Case Manager (CCM), recently joined PEHP as Case Management Manager in our Clinical Services Department. Joan received her RN degree in Florida and later graduated with a BS in Healthservice Administration from Weber State. Joan’s nursing career began in Florida and resumed in Utah at TriWest/Hill Air Force Base, where she entered the managed care arena of pre-authorization, utilization review and case management. She was employed at Hill AFB for seven years. HELLO Laurel Rodriguez is my name t ons Specialis Provider Relati Surgery Center Association, Association of Otolaryngology Administrators, and a local Medical Insurance Practice Management Advisory Committee. Laurel is a native Utahn who returned to Utah because of the great outdoors. She enjoys golfing, hiking, playing classical guitar, and traveling. HELLO is my name Joan Chu ent Manager Case Managem Prior to her employment at PEHP, Joan worked for five years in the Quality Department of Davis Hospital, focusing on performance improvement, data analysis, and core measures. Joan likes to read and travel. Before coming to Utah she spent a year in Singapore. Provider News No Name Tag Required From Now On. Now You Can Put a Face to the Name K rista Olsen, Certified Public Accountant (CPA), has joined PEHP as Director of Financial Assurance. A graduate of California Polytechnic State University, San Luis Obispo with a BS in Accounting, Krista has 20 years of experience in the accounting and finance field. She served as an Audit Manager at KPMG Peat Marwick LLP, Finance Manager at Iomega Corporation, and lastly, as the Corporate Controller at Blue Source LLC. Krista is responsible for PEHP’s Fraud T ravis Tolley, formerly PEHP’s Clinical Pharmacist, recently accepted the position of Pharmacy Director in PEHP’s Clinical Services Department. Travis graduated from Midwestern University in 2001 with a Doctor of Pharmacy degree. Before joining PEHP, he worked for Intermountain Health Care as an Inpatient Staff Pharmacist at both Cottonwood and LDS Hospitals and later at Intermountain Medical Center. Travis is a Board Certified Pharmacotherapy Specialist with broad knowledge and experience in internal medicine, adult oncology, neonatal HELLO is my name Krista Olsen urance ancial Ass Director of Fin Investigative Unit, which addresses member and provider fraud and abuse cases. She is also accountable for payment recoveries, subrogation, and the internal audit of PEHP’s work processes. Krista enjoys spending time outdoors walking and hiking with her two very spoiled dogs. HELLO Travis Tolley is my name ctor Pharmacy Dire intensive care, women’s services, inpatient psychiatry, neuro-rehabilitation, formulary management, and retail pharmacy. His knowledge has proven to be an invaluable resource to our organization, our networks, and our members. Travis enjoys fly fishing, golfing, hunting, and whitewater rafting. DID YOU KNOW? Your periodic verification of provider information in PEHP’s Provider Lists via www. pehp.org will help ensure that your patients or future patients will not be misled. If information is incorrect, please inform your Provider Relations Representative. PAGE 5 Provider News Unsolicited Claims Response Rejected Claims Tagged 277FE W hen PEHP receives the 837 Electronic Claim, we verify the information is valid before it is submitted to our adjudication system. If we can’t validate the claim, it is rejected and a 277FE Unsolicited Claim Response is sent back to the provider (Trading Partner). This 277FE Claim Response will indicate with the appropriate response codes which claims were accepted and which were rejected. These codes are Health Care Claim Status Codes which can be obtained from Washington Publishing. If you are not receiving a 277FE and are downloading your EDI transactions from UHIN using the UHIN tool, please contact UHIN for more information on how to obtain your 277FE. If you are not receiving a 277FE and are using a billing service or clearing house to send and receive EDI transactions, please contact either the billing service or clearing house for assistance in addressing this issue. Why Are Claims Rejected? The most common reason claims are rejected is because of a missing or invalid: » Member ID number » Patient Name » Patient Date of Birth » Provider NPI or because the provider is not set up in our EDI system under the provider Trading Partner Number. Code Sets Planning is Key to ICD-10 Switch W DID YOU KNOW? If you misplaced or forgot your password to login to PEHP’s secure website, your Provider Relations Representative can help you. PAGE 6 here are you on the compliance timeline of ICD-10 implementation? ICD-10 (International Classification of Diseases, 10th edition) will replace the current ICD-9 code sets that are used to report healthcare diagnoses and procedures. These changes have been mandated by the Health Insurance Portability and Accountability Act (HIPAA) and will be effective Oct. 1, 2013. In conjunction with the conversion from ICD-9 to ICD-10, PEHP is on track to meet the Dec. 31, 2011 deadline for converting to Version 5010. Early planning and preparation will make the transition from ICD-9 to ICD-10 much smoother for everyone. The assessment of the needs of your office (as it relates to the transition to ICD-10) should already be in progress. But, it is not too late! We encourage you to speak with your practice management vendor or clearinghouse to determine what they are doing to prepare for this change. AAPC.com is an excellent guide in the implementation of the ICD-10 and an online resource available to all providers, including those without a practice management vendor or clearinghouse. Please note that after Oct. 1, 2013, claims improperly coded with ICD-9 will not be paid by PEHP. Provider News Online Services EFT Improved to a New Level N o more checks. No more deposit slips. No more worries of lost or stolen checks. No more trips to the bank. Did you know that PEHP offers Electronic Funds Transfer (EFT)? This allows payments to be deposited directly to your bank account allowing direct access to your funds. If you have not applied for EFT, it’s an easy process! You need to: » Have a UHIN Trading Partner Number (TPN) – Contact UHIN at 801-466-7705 to obtain a TPN; » Be currently sending electronic claims (837) to PEHP; » Obtain the EFT form at pehp.org under the Providers section, or you may contact your Provider Relations Representative to obtain the form. If you are or will be utilizing EFT, you have two remittance types for reconciliation of claims. They are: » EFT payment with 835 Electronic Remittance Advice, which enables Submit Electronic Claims Y ou now can submit the EOB electronically from the primary carrier to be received by PEHP. There is an abundance of benefits associated with sending your claims electronically, especially your COB claims. They include: » Receiving reimbursement quicker. » Reducing your receivables backlog. » Eliminating slow manual processes and errors. » Producing clearer and more precise claims data. Experiencing problems or have questions? Call UHIN at 801-466-7705 or PEHP at 801-366-7544. receiving and loading of the remittance advice through the provider’s practice management system; or » EFT payment with PDF file download, which allows providers to download the PDF file from the PEHP website, if they are unable to receive and/or load the 835 file. This option requires provider login access to the PEHP secure website and office email address to send notification of deposit to the bank account. If you’re currently utilizing EFT payment with 835 Electronic Remittance Advice and wish to change to the PDF option, please contact the PEHP EDI Helpdesk at 801-3667544 to make the change. If you do not have a super user ID and password, see the Did You Know on the right. Enhanced Fee Lookup Tool R eady to go back in time? PEHP’s enhanced online fee lookup tool is not a time machine, but it now allows you to aquire the current and previous year’s fees. Utilizing this tool enables you to: » Access fees for dates of service back to April 15, 2010. » Check the allowable for up to 10 separate codes or an unlimited range of codes at one time. » Obtain the allowable for each PEHP network in which provider is participating. » Upload the current fee schedule to an excel spreadsheet. The fee schedule lookup tool is available through PEHP’s secure website. DID YOU KNOW? If you have never obtained a superuser name and password allowing you access to member eligibility, claims status, benefit limits, and code rationale, go to www.pehp. org and click on Providers / Online Services to obtain and execute an Electronic Trading Partner Agreement (ETPA). PAGE 7 Provider News Pharmacy Let Us Help Guide Your Pharmacy Choices he PEHP Preferred Drug List helps members and providers choose the most effective and economical medication. T safety, efficacy, side effect profile, adverse reactions, therapeutic category, and cost effectiveness. PEHP has created a Pharmacy and Therapeutics Committee comprised of local physicians, nurses, and pharmacists to help manage the PEHP formulary. This committee will review brand name and generic drugs on a quarterly basis to ensure PEHP’s Preferred Drug List contains medications that provide our members with the best overall value based on The committee’s recommendations will be implemented twice a year (January and July) to help guide our members to the safest and most effective therapy while helping to manage the rising cost of pharmacy. DRUG NAM E FORMULAR Y CHANGE ACCOLATE PEHP members rely on the accuracy of the provider information on our online Provider Directory. That is why it’s important that you inform us whenever any of your practice information changes. Please contact your Provider Relations Representative to update your provider file. PAGE 8 Non-preferre ADVICOR DID YOU KNOW? ANTABUSE AZELEX CILOXAN OI NTMENT CONCERTA FEMARA HUMATROPE KOMBIGLYZ E XR KRYSTEXXA LOTREL ONGLYZA ORTHO TRI-C OXYTROL PRISTIQ PROTONIX QUIXIN RYTHMOL SR SUBUTEX TRAVATAN Z XGEVA d (Tier 3) Non-preferre G NEURONTIN d (Tier 3) Non-preferre ARICEPT 5MG AND 10 M CLIMARA Below are the most recent changes. SOLUTION YCLEN LOW Non-preferre d (Tier 3) d (Tier 3) Non-preferre d (Tier 3) Non-preferre Non-preferre d (Tier 3) d (Tier 3) Non-preferre Non-preferre d (Tier 3) Not Covered d (Tier 3) Preferred (Tier FORMULAR Y ALTERNATIV E zafirlukaast SIMCOR disulfuram donepezil FINACEA VIGAMOX estradiol patch es methylphenid ate er letrazole NORDITROPI N, GENOTROP 2) IN Specialty Non-preferre d (Tier 3) Non-preferre d (Tier 3) Preferred (Tier 2) Non-preferre Non-preferre d (Tier 3) Non-preferre d (Tier 3) Non-preferre d (Tier 3) d (Tier 3) Non-preferre Non-preferre d (Tier 3) d (Tier 3) Non-preferre Non-preferre d (Tier 3) Specialty d (Tier 3) amlodipine/ben azepril gabapentin so lution trinessa, tri-pre vifem oxybutynin er, venlafaxine er, pantoprazole DETROL LA CYMBALTA propafenone sr buprenorphin e LUMIGAN, lat anoprost Provider News Pharmacy Always Remember to Check the List P EHP chooses specific prescription drugs and specialty medications to require preauthorization. These specific prescription drugs and specialty medications are chosen because of: (a) the high potential for adverse reactions, contraindications, misuse, and safety issues; Drugs ADDED to PEHP’s Pre-Authorization List: DRUG NAME ABSTRAL (b) the opportunity to use first line therapy; (c) cost. FORTESTA Questions? Contact your Provider Relations Representative or call PEHP Customer Service at 801-366-7555 or 800-765-7347. Members may call PEHP Customer Service for status of the provider’s request. Approval or denial will be communicated to the provider’s office. Pre-authorization does not guarantee payment and coverage is subject to eligibility, benefit coverage, and pre-authorization requirements. HALAVEN EFFECTIVE DATE April 15, 2011 BUTRANS CAMPTOSAR To begin, get pre-authorization forms at www.pehp.org. Choose Providers/Provider Login and enter your superuser ID and password. HCPCS CODE April 15, 2011 J9206 March 15, 2011 April 15, 2011 C9280 Jan. 1, 2011 PROVENGE C9273, Q2043 Feb. 1, 2011 TAXOL J9265 March 15, 2011 TAXOTERE J9171 March 15, 2011 KRYSTEXXA Feb. 15, 2011 TRAVATAN Z July 1, 2011 Drugs REMOVED from PEHP’s Pre-Authorization List: DRUG NAME EFFECTIVE DATE ADAPALENE CREAM, GEL Feb. 15, 2011 AMITIZA April 1, 2011 AMPHETAMINE SALT COMBO Feb. 15, 2011 APOKYN Feb. 15, 2011 CHANTIX July 1, 2011 DEXMETHYLPHENIDATE Feb. 15, 2011 DEXTROAMPHETAMINE Feb. 15, 2011 DIFFERIN CREAM, GEL, SOLUTION Feb. 15, 2011 METHYLPHENIDATE, ER, SR Feb. 15, 2011 ed D r r e f e r P PANRETIN Feb. 15, 2011 PRISTIQ July 1, 2011 SELZENTRY Feb. 15, 2011 list of a brief This is ations n medic mplete. commo e co y not b and ma THALOMID July 1, 2011 ULORIC April 1, 2011 Provided on the right are listings of new medications that have been added or removed from PEHP’s pre-authorization list. When applicable the HCPCS-code is included. t rug Lis Spring 2011 www.pehp.org PEHP’s Preferred Drug List is updated several times a year and contains the most current pre-authorization list, in addition to other lists that affect pharmacy choices. Find it at www.pehp.org. DID YOU KNOW? PEHP’S Case Managers help members find economical ways to meet their needs without compromising quality of care. PAGE 9 Provider News Looking Out for Members Robotic Assist Adds Cost T he use of robotic technology in surgery has evolved as a method to assist surgeons with several procedures. PEHP wants to make sure our members and providers are aware of our reimbursement policy for procedures performed with the robotic-assisted technique. When a surgical procedure is performed using robotic-assisted technique, additional professional or facility reimbursement will not be made for the robotic-assisted technique. The reimbursement will be based on the reimbursement for the standard surgical procedure(s). Any additional charges directly related to the use of robot assistance will be denied as member responsibility. The addition of modifier 22 is not appropriate if the sole purpose of the modifier is to indicate the use of the robotic-assisted technique. We encourage our providers and members to discuss the most appropriate surgical options. Customer Service Answers to Your Questions a Call Away T DID YOU KNOW? WeeCare is a free program to support and educate PEHP expectant mothers so they will have a safe, healthy pregnancy. For information, go to www. pehp.org or www.health. utah.gov/rhp/ weecare. PAGE 10 he Medco Health Physician Service Center Helpline is dedicated exclusively to practicioners and their office staff. Calls related to your patients’ prescription drug plan are addressed by experienced Customer Service Representatives. They will respond to questions or concerns immediately. They’re interested in any feedback that you may have for Medco Health. The Physician Service Center at 800-211-1456 is available from 6 a.m. to 6 p.m., Monday through Friday. When you leave a message after hours, your call will be returned the next business day. If you have previously been given a number to call for a specific Medco program, you should continue to call that number directly. The Physician Service Center can answer general questions such as: » Is this drug covered under my patient’s formulary? » Does this drug require pre-authorization or review? » What is the status of my patient’s prescription? » How does Medco Health’s Home Delivery Pharmacy Service work? Exceptional on the phones P EHP’s Customer Service Department is committed to ensuring that callers get accurate and reliable information. To help maintain this commitment of excellent service, a percentage of calls are randomly audited. A 96% accuracy rating from all representatives is required. For May 2011, their average was 98.29%. Provider News Provider Relations Representatives To provide optimal service to PEHP providers, each Provider Relations Representative is assigned a specific area to manage. This assignment is based on the physical locations of the providers. If you are unsure who your representative is, please call PEHP at 800-365-8772 or 801-366-7700. SERVICE AREA #1 SERVICE AREA #2 Chantel Lomax Provider Relations Specialist Wendy Philbrick Provider Relations Specialist Phone: 801-366-7507 or 800-753-7407 Fax: 801-245-7507 E-mail: [email protected] Phone: 801-366-7753 or 800-753-7753 Fax: 801-245-7753 E-mail: [email protected] In-State Cities Draper (84020), Holladay (84117, 84121 & 84124), Salt Lake City, Sandy (84070, 84090, 84091, 84092, 84093 & 84094) In-State Counties Box Elder, Cache, Davis, Morgan, Rich, Summit, Weber Out-of-State Colorado Out-of-State Arizona, Idaho SERVICE AREA #3 SERVICE AREA #4 Laurel Rodriguez Provider Relations Specialist Glenda Lowe Client Liaison Phone: 801-366-7721 or 800-753-7721 Fax: 801-245-7721 E-mail: [email protected] Phone: Fax: E-mail: In-State Counties Carbon, Daggett, Duchesne, Emery, Juab, Millard, Sanpete, Tooele, Uintah, Utah, Wasatch Out-of-State Wyoming In-State Cities Herriman (84065 & 84096), Kearns (84118), Magna (84044), Midvale (84047), Riverton (84065, 84095 & 84096), South Jordan (84065 & 84095), Taylorsville (84084, 84118 & 84119), West Jordan (84084 & 84088), West Valley (84117, 84119, 84120 & 84128) In-State Cities Murray (84107, 84123 & 84157) 801-366-7496 or 435-673-6300 or 800-950-4877 435-634-0654 [email protected] In-State Counties Beaver, Garfield, Grand, Iron, Kane, Piute, San Juan, Sevier, Washington, Wayne Out-of-State Cities Las Vegas, Nevada Mesquite, Nevada SERVICE AREA #5 MAILING ADDRESSES Selena Johnson Provider File Technician Service Area #4 Glenda Lowe Phone: 801-366-7511 or 800-753-7311 Fax: 801-245-7511 E-mail: [email protected] URS/PEHP 166 North 100 East #9 St. George, UT 84770 Out-of-State All states other than those listed above All Other Service Areas & Representatives PEHP 560 East 200 South Salt Lake City, UT 84102 PAGE 11 PRESORTED STANDARD U.S. POSTAGE PAID SALT LAKE CITY, UTAH PERMIT NO. 4621 560 East 200 South | Salt Lake City, UT 84102-2004 Provid r N ws A PEHP Provider Relations PUBLICATION SUMMER 2011 Contact List Please note: The contact numbers for Prenotification and Customer Service are not the same. PEHP Waist Aweigh Program . . . . . . . . . . . . . . . . . . . . . . . . . 801-366-7478 or 800-753-7478 Customer Service/ Health Claims Information Provider Relations . . . . . . . . . . . . . . . . . . . . . . . . .801-366-7555 or 800-765-7347 Glenda Lowe . . . . . . . . . . . .801-366-7496 or 800-950-4877 Client Liaison [email protected] EDI Helpdesk . . . . . . . . . . . . . . . . . . . . . . . 801-366-7557 or 800-677-0457 . . . . . . . . . . . . . . . . . . . . . . . . .801-366-7544 or 800-753-7818 Chantel Lomax . . . . . . . . . . 801-366-7507 or 800-753-7407 Provider Relations Specialist. [email protected] Inpatient Medical Pre-notification and Benefits for I/P Admit, I/P Rehab, or SNF Laurel Rodriguez . . . . . . . .801-366-7721 or 800-753-7721 Provider Relations Specialist [email protected] Inpatient Mental Health & Substance Abuse Authorization Selena Johnson . . . . . . . . . 801-366-7511 or 800-753-7311 Provider File Technician [email protected] Health Claims Information. . 801-366-7755 or 800-753-7754 Blomquist Hale Consulting Group (BHCG) Canyons School District Jordan School District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 801-262-9619 or 800-926-9619 Mental HealthCare of Utah (MHCU) All other employer groups . . . . . . . . . . . . . . . . . . . . . . . . .801-293-7400 or 800-541-9432 7/19/11 Wendy Philbrick . . . . . . . . . 801-366-7753 or 800-753-7753 Provider Relations Specialist [email protected] Beryle Bird . . . . . . . . . . . . . .801-366-7795 or 800-753-7595 Provider Relations Analyst [email protected] Cortney Larson . . . . . . . . . 801-366-7715 or 800-753-7715 Director of Provider Relations [email protected] PEHP Website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . www.pehp.org