ISPRM 2016

Transcription

ISPRM 2016

EXHIBITORS
TECHNICAL
MANUAL
Dear Exhibitor,
This ISPRM 2016 Exhibitors’ Technical Manual is designed to assist you in preparing for a successful event and contains important information.
Please read the information in this manual. It will take you very little time now and could save you a great deal of time later.
The Exhibition will be held in conjunction with the 10th ISPRM World Congress taking place 29th May to 2nd June 2016 in Kuala Lumpur, Malaysia.
We recommend Exhibitors using independent booth contractors to include a site visit in the planning process to assure a smooth and well planned set
up. Please contact Alyson Ow of the Kuala Lumpur Convention Centre at: [email protected] to coordinate a visit.
The Exhibition floor plan has been designed to maximize the Exhibitor’s exposure to the delegates.
Please do not hesitate to contact me for further information or assistance.
Warm regards,
Hanna Safier
[email protected]
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Table of Contents
SECTION 1: Contact Information
 Organizer Contacts
 Contractors Contacts
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3
4
SECTION 2: Timetables
 Exhibition Timetable
 Welcome Reception
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5
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SECTION 3: Deadlines Table
6
SECTION 4: Exhibition Stands
 Shell Scheme Package
 Designer/Independent Contractor Stands
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7
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SECTION 5: Exhibition Technical Information
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Unloading/Loading Details
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Parking
How to get there
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Map of Level 3
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Exhibitor List
Exhibition Floor Plan
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SECTION 6: Exhibitor Badges
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SECTION 7: Lead Retrieval Wireless Barcode Readers
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SECTION 8: Rules & Regulations and General Information
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SECTION 9: Shipping, Tariffs, Material Handling and Shipping Labels
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SECTION 10: Official Suppliers Catalogs & Order Forms
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SECTION 1: Contact Information
ORGANIZER CONTACT INFORMATION
Congress Organizer
ISPRM 2016
Kenes International
Tel: +41 22 908 0488
Email: [email protected]
Website: www.isprm2016.com
Industry Liaison And Sales Associate
Ms. Judit Gondor
Tel: +41 22 908 04 88, Ext. 531
Meeting Planner
Mr. Udi Kanner
Tel: +41 22 908 0488 Ext.: 552
Hotel Accommodation
Mrs. Noa Ragol
Tel: +41 22 9080488 Ext. 524
You may also book your hotel via the website:
https://hotel.kenes.com/en/congress/ISPRM16
Exhibition Manager
Mrs. Hanna Safier
Mobile: +972 54 6787820
Registration
Mrs. Sari Berkowitz
Tel: +41 22 908 0488 Ext. 571
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OFFICIAL CONTRACTORS CONTACT INFORMATION
Stand Construction & Fittings, Furniture Hire, Electricity,
Graphic
INNOGEN SDN BHD
Ms. Toh Ai Bit / Ms. Christina Lim
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
Hostesses and Temporary Staff
EPS
Ms. Jeenee, Au
Tel: +603 6144 6056
Mobile: +6012 385 1238
Rigging, Wired Internet, AV, Telecommunication, Plants,
Stand Cleaning, Stand Security
Kuala Lumpur Convention Centre
Exhibition Services
Tel: +603 2333 2603
Customs Clearance & Freight Handling
Hermes Exhibitions & Projects Ltd.
Ms. Zehavit Akerman
Tel: +49 6173 966 95 28
Mobile: +972 52 511 4982
Stand Catering
Kuala Lumpur Convention Centre (exclusive service)
Exhibition Services
Tel: +603 2333 2603
VENUE ADDRESS:
Jalan Pinang 50450 Kuala Lumpur Wilayah
Persekutuan Kuala Lumpur, Malaysia
http://www.klccconventioncentre.com/
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SECTION 2: Timetables
Exhibition Timetable
Saturday, May 28, 2016
10:00-22:00
Sunday, May 29, 2016
09:00-21:00
Monday, May 30, 2016
10:00-18:00
Tuesday, May 31, 2016
09:00-17:00
Wednesday, June 1, 2016
09:00-17:00
Thursday, June 2, 2016
09:00-13:00
Thursday, June 2, 2016
13:30-20:00
Exhibition Set-up
Exhibition Opening Hours
Dismantling / Breakdown
Please note:
 Empty crates and packaging material must be removed/stored no later than Sunday, May 29 at 22:00. Please contact the Official Freight
agent for available storage options (see Section 1B Contact information).
 Dismantling of the stand before Thursday, June 2 at 13:30 is not permitted.
 An updated Timetable can be found at on the ISPRM 2016 Congress website by clicking Here.
Welcome Networking Reception
You are invited to the Welcome Reception held in the Exhibition Area on Monday, May 30 between 17:00-18:00.
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SECTION 3: Deadlines Table
Submission of Exhibition Forms
Deadlines
Contact Person
Badge Order & Lead Retrieval Wireless Barcode Reader
Friday, 29 April 2016
Fourteen (14) days prior to the event move-in date – May 14
STANDARD RATES and ONSITE RATES will apply after the
deadline. ONSITE RATES are applicable for each on-site order.
Via Exhibitors Portal
exhservices@klccconventio
ncentre.com
Stand Catering
Designed Stand Approval
Mandatory forms for raw stands: 1a, 1b, 1c
Fascia Name – Form 2 (for shell scheme booths only)
Orders received after deadline are subject to 30% surcharge
A surcharge of 50% will be imposed for all the on-site orders
STANDARD RATES and ONSITE RATES will apply after the
deadline. ONSITE RATES are applicable for each on-site order.
As soon as possible
Orders received after deadline may be subject to a surcharge
As soon as possible
Electricity & Electrical application, Furniture Hire, Stand
Construction & Fittings
Rigging, Wired Internet, AV, Telecommunication, Plants,
Stand Cleaning, Stand Security
Hotel Reservation for Staff
STAFF/Booth host(ess)
Payment of Invoice Balance
Cargo Information
Door to door shipments ready for pick up
Please contact Hermes Exhibitions & Projects Ltd.
Airfreight shipments
Shipment via Advance Local Warehouse
Direct Deliveries to Congress Venue
Tuesday, May 10, 2016
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
exhservices@klccconventio
ncentre.com
[email protected]
[email protected]
[email protected]
[email protected]
Monday, May 23, 2016
Starting Saturday, May 28, 2016
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SECTION 4: Exhibition Stands
To ensure the smooth and efficient installation and dismantling of your booth, an official Stand Builder has been appointed
(See SECTION 1: Contact Information). Booth furniture and accessories are available for rent (please refer to the enclosed catalogue and order
forms at the end of this manual).
Booth Package includes the following:
 Shell scheme frame (1030mm X 2500 m high) *
 Fascia panel with standard lettering **
 13amp Single Phase Power Point (max. 500w)
 100w Spotlight (1 spot for each 3 sqm)
*Branding Areas Panels: 950mm x 2340mm high
**30 characters, including spaces, may be written on
your fascia. Please fill in Form 2 – Fascia Name.
Booth Package does not include:
 Furniture
 Stand cleaning
Please note: Corner booths are provided with two
open sides and two fascia boards with the company
name printed on the fascia.
For illustration purposes only
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Designer/Independent Contractor Stands
Exhibitors using independent contractors are required to submit a copy of the booth design including measurements for approval no later
than Friday, April 29 to [email protected] copying [email protected]
1. A scaled drawing (including elevation views) of the proposed booth to be built.
2. A list of all Electrical / gas powered devices / appliances to be installed in the booth.
In addition please send the below mandatory forms by Friday, April 29 to INNOGEN SDN BHD:
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Form 1a :Refundable Performance Bond + Non-Refundable Administration Fees
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Form 1b – Indemnity Form
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Form 1c – Stand Design Plan Appraisal Check-List
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All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, or damaging the premises.
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Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of surrounding exhibits.
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Construction finish must be perfect in all the stand’s visible areas, including rear sides.
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If your have floor platform at your booth higher than 4.5 cm, you are required to provide a ramp for handicapped access.
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Advertising on the boundary with other stands is prohibited.
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Please not that stands higher than 3 meters or those with parts such as marquees require previous approval from the venue. Please send
your booth layout for approval to Hanna Safier at: [email protected]
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Any part facing neighboring stands that is above 2.50 m in height needs to be designed with neutral surfaces (white or grey).
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The Organizers will not approve stands that do not comply with the accepted standards until the necessary changes have been made.
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SECTION 5: Exhibition Technical Information
Hall Specs
Exhibition Hall: The exhibition will be held in the Grand Ballroom 1&2 on level 3.
Maximum Build-up Height: The maximum allowed build-up height for most of the stands is 5 meter. Booths 1050-1053 and booth 1047 are
located in an area with low ceiling, therfore they can build up to 3.5 meter only.
Any part facing neighboring stands that is above 2.50 m in height needs to be designed with neutral surfaces (white or grey).
Please note that if your booth floor platform is higher than 4.5 cm, you are required to provide a ramp for handicapped access.
Rigging Options: Rigging is possible. The maximum allowed height for the banner is 6 meter (measuring from the floor to the top of the
suspended banner/object). Please note the below info:
The maximum height of 6m include all truss rigging. For structure rigging, the motor hoist and truss is provided by Venue (please refers to the relevant
order form). Rigging work of any other object other than banner is done by the stand contractor. While for the banner, it must be delivered to Venue 1 day
prior to set-up date and it will be hung by the Venue rigger.
Floor Finish: Carpet (red and orange design. See carpet on page 8). It is compulsory to arrange for PVC sheet and plywood underlay to be laid
against hall existing carpet. Max floor load: 5kN/m²
Internet: Free WIFI will be available at the Exhibit areas. However there is limited bandwidth supporting the network. We advise that if you do
require constant and dependable internet for programmes, apps and websites, to order a dedicated wired network for your stand.
If an exhibitor wishes for individual wired connection the venue can provide this via the extensive network of CAT 5 cabling running through
all areas of the venue.
Power supplies and other utilities are supplied into the stand via the floor.
Refreshments - Coffee/Tea & Pastry will be served during official coffee breaks. Lunch will not be served.
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Storage - As the venue has no storage facilities, no deliveries will be accepted PRIOR to the congress.
Storage during the congress – if you need accessible storage during the congress, please contact Hanna at: [email protected]
Smoking Policy – The KLCC operates a NO SMOKING policy in ALL halls.
Stand Cleaning –stand cleaning is NOT included for all stands. Exhibitors interested in daily stand cleaning should order it using the order form.
Stand Catering - Catering is exclusive to the Kuala Lumpur Convention Centre (KLCC), and needs to be ordered in advance. For exhibitors
wanting to bring their own coffee machines, a handling fee will be chargeable. However, please note that a Halal certificate is required for all
consumable items (coffee beans, milk, etc.) and subjected to management’s approval. If you would like to order a machine from the venue,
please contact the Exhibition Services at [email protected]. As there are limited number of machines, this would be
subjected to availability.
Storage of empties - Empties should generally be stored directly with Hermes.
Vehicles and forklifts are not allowed inside exhibit areas. Only forklift trucks operated by Hermes are permitted within the loading bay. In the
exhibition area only trolleys are allowed.
Freight Access Doors: Direct from freight lift 3 (2.4m x 2.6m). Direct vehicle access via a 7,000 kg freight lift.
Freight Lift We will use freight lift 3. Access to the freight lifts is via the service road. Dimensions of the freight lift 3 is 6.3 metres (length) by
2.75 metres (width) by 2.6 metres (height) with maximum load of 7 tonnes. Door Size: 2.74m X 2.6m
Unloading/Loading Details:
Access to Loading Dock
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The Centre’s loading dock is located at ground floor.
Control point is at the Centre’s checkpoint
Traffic flows in a one-way direction in from Jalan Persiaran KLCC and out to Jalan Pinang.
The loading dock service road is 8 meters H x 6 meters D at Loading Dock 1 and Loading Dock 2 with narrower sections behind service Link Hall 3 and
Loading 4 and Loading Dock 5.
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The narrow section behind Link Hall 3 has a low ceiling, which is 4 meters in height. Safety goal posts of 4 meters in height are installed before and
after the service road Link Hall 3.
Only vehicles 3.5m height and below will be allowed access to Loading Docks 1, 2, 4 & 5.
A 30 minute parking limit applies for drop-off/pick-up of goods during the move in and move out process. Vehicles are not permitted to park at the
loading dock at any other time.
Vehicles and contents are the responsibility of the owner while at the loading dock.
Smoking is only permitted at the designated area at the loading docks.
The loading dock includes two wash rooms, one wash bay is located at loading dock 2, and another wash bay is located at loading dock 4 for the
preparation of paints, trade materials and cleaning purposes.
Children under 15 are not permitted to present during move in and move out.
Loading Dock Operable Doors
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The unloading and loading of exhibitor materials for use in the exhibit halls should be conducted within the loading dock area only.
Loading or unloading of exhibit materials through any other door is prohibited.
Freight Lifts at Loading Docks
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The freight lifts are at ground level of the loading docks.
One freight lift is located at the east building to service level 3; Banquet Hall & Grand Ballroom and Meeting Room at Level 4 (MR401-405).
Freight lift: Depth 6.3 meters x Width 2.7 meters x Height 2.6 meters and accommodates a total weight of 7 tones.
All goods must be transferred by hand onto trolleys to Level 1, 3 and Level 4.
Forklifts are not permitted access to Level 1, 3 and Level 4.
Timing of the use of freight lifts must be included in your traffic schedule and take into account other events taking place concurrently.
Vehicle Holding Area (VHA)
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In order to facilitate move-in and move-out of Exhibition, a vehicle holding area has been established in the close proximity to the Convention Centre.
During a large scale exhibition move-in and move-out, all vehicles requiring access to the loading docks must first report at the vehicle holding area at
their scheduled time. Please discuss the move-in/out logistic with your Even/Exhibition Coordinator who coordinate the operational details and
coordinate vehicle holding area booking.
The Kuala Lumpur Convention Centre vehicle holding area is located at No.6 Jalan Stonor, open air car park, the lot is 300 meters from the Centre.
Down load VHA map here
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Vehicle Permit
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Vehicle permits will be issued to each exhibitor for entering the loading docks of the Kuala Lumpur Convention Centre on the move-in and move-out
dates set by the Organiser.
Upon arriving at the vehicle holding area, the representative(s) MUST first present the Vehicle Entry Permit issued by the
hirer/organiser/planner/official contractor, queue up and wait for further instruction given from the Centre’s traffic marshal. The waiting time at the
vehicle holding area may vary and will depend on the total number of vehicles, move-out speed and the prevailing traffic conditions.
The permit must be displayed on the windscreen to facilitate inspection and is only valid at the specified dates and times indicated on the permit.
Vehicle Holding Area Move-in/out Procedures
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The vehicle holding area is open one hour prior to the pre-scheduled move-in/out time until all the move-in/out activities are finished.
All contractors will be responsible for keeping a representative on site at the vehicle holding area while it is open, as per the pre-assigned move-in/out
schedule.
The move-in schedule and the vehicle permit should be provided by the hirer/organiser/planner prior to exhibition move-in.
Upon arriving at the vehicle holding area, the representative(s) MUST first present the Vehicle Permit issued by the hirer/organiser/planner, queue up
and wait for further instruction given from the Centre’s traffic marshal. The waiting time at the vehicle holding area may vary and will depend on the
total number of vehicles, move-out speed and the prevailing traffic conditions.
The representative(s) who will be on site at the vehicle holding area should be equipped with a cell phone and that cell phone’s number.
No unattended vehicle is permitted in the vehicle holding area.
No empty vehicle is allowed to park at vehicle holding area during the move-in. The primary use of the off-site vehicle holding area is for the staging
vehicles.
During the exhibition move-out, the representative must call the Security Officer at the loading docks when they are stationed at the vehicle holding
area and must call when ready to leave.
The representative (s) failing to present Vehicle Permits will NOT be allowed enter the loading docks. Please contact your Event/Exhibition Coordinator
for any further inquiries.
Parking Options
Parking at Level P1
The car park is an auto pay car park. Please pay at the auto pay machine located in the car park lift landing before leaving.
Parking rates can be found in the following link: http://www.klccconventioncentre.com/Spaces_-%E2%97%[email protected]
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How to Get There
There are several ways to get to the Kuala Lumpur Convention Centre.
Maps to the Kuala Lumpur Convention Centre:
Map to Kuala Lumpur
Map to Kuala Lumpur City Centre Precinct
Getting to the Centre from KLIA (6 Minute Video)
Kuala Lumpur Convention Centre on Google Map
By Road
If you are in a taxi or a chauffeured car, approach the Centre along Jalan Pinang and turn left into the Main Entrance (second turn after the
Mandarin Oriental Hotel) for drop off.
If you are driving, here are your parking options:
1. Take the first left after the Mandarin Oriental Hotel from Jalan Pinang up the ramp to access the car park at the Centre’s basement.
2. Park at the KLCC Suria car park and exit to the Concourse Level Centre Court. Make your way past Cold Storage to the Guardian
Pharmacy where there is a covered walkway through to the Centre. Take the elevator to the Ground Level where you will be directed
to the Registration area.
By Train
Take the Light Rail Transit (LRT), Kelana Jaya Line and disembark at the KLCC Station. Turn left after exiting the turnstiles and walk through the
Suria KLCC shopping centre Concourse level to the Centre Court. Turn left and make your way past Cold Storage to the Guardian Pharmacy
where there is a covered walkway through to the Centre. Take the elevator to the Ground Floor where you will be directed to the Registration
area.
On Foot
From the Suria KLCC shopping centre’s Ground Level centre court, take the Park Exit into the KLCC Park and turn right. Follow the Esplanade
towards the Mandarin Oriental Hotel and then take the path around the edge of the park towards the centre of the building and enter via the
Park Entrance.
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Delivery, in-house transport and shipping instructions
For shipping instructions, tariff and labels please refer to SECTION 9: Shipping, Tariffs, and Material Handling & Shipping Labels.
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Exhibitor List (as of March 9th)
Exhibitor
Booth #
Size
Layout
BTL
Cadwell Laboratories
1005
1045
36
9
Space
Shell
DanMedik
EMS Electro Medical Systems
eZono
1011
1009
1023
6
18
12
Shell
Shell
Space
h/p/cosmos
1008
18
Space
HIWIN Technologies Corp
1037
15
Shell
Hocoma
HUR
Idrogenet
Inter Reha Japan
International Society of Physical & Rehabilitation Medicine
Libaran Ventures
Lifeforce Limbs & Rehab
Nakamura Brace
Novotec Medical
proxomed
1039
1013
1040
1044
1053
1022
1041
1026
1017
1043
15
36
15
15
27
30
9
6
6
18
Space
Space
Space
Shell
Space
Space
Shell
Shell
Shell
Shell
Reha Technology
Rehab-Robotics
Shenzhen XFT Electronics
Storz Medical
Tyromotion
V2U Healthcare
zebris Medical GmbH (shared booth with h/p/cosmos)
1010
1035
1024
1036
1004
1003
1008
36
12
12
12
18
36
18
Space
Space
Shell
Shell
Space
Shell
Shell
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Exhibition Floor Plan (as of March 9th)
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SECTION 6: Exhibitor Badges
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All Exhibitors are required to be registered and will receive a badge displaying the exhibiting company’s name. Individual
Participant names will not appear on badges and may be used interchangeably between staff members.
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Two exhibitor badges will be given for the first 9 sqm booked and additional badges as per table below. Any additional staff members
will be charged an exhibitor registration fee of US$150.
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For order of additional badges, please complete the form in the exhibitor’s portal. We will send you a link to the Exhibitors’ Portal,
including your personal login details. Deadline for ordering badges: Friday, April 29.
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Exhibitors’ badges give free access to the exhibition area, welcome reception, and coffee breaks.
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All personnel are required to wear badges to access the venue. Company representatives not wearing their badges will not be allowed
to access the exhibition.
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Company name badges are for the use of company personnel for booth staff purposes only and should not be used by companies to
bring visitors into the Exhibition.
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Exhibitor’s badges will not be mailed in advance and may be collected at the Registration Desk on arrival.
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Contractor badges for contractors, valid during set-up and dismantling times, will be provided onsite by Keens. No need to order them
in advance.
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Lead Retrieval Wireless Barcode Readers
Lead Retrieval Wireless Barcode Readers are a helpful tool for collecting participants contact information.
K-LEAD Scanner
Unique opportunity to use our advanced iPod touch lead retrieval
system, enabling exhibitors to enhance their database by securing
Valuable leads for further marketing and communication.
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Compact and intuitive design
Sleek iPod touch with customized scanner
Effortless process using registration badge barcode
Ability to insert exhibitor comments for each lead
Immediate information retrieval online
Secure use and password protected
Package includes hardware and software with on-site support
Use of device for full duration of exhibition
Cost per unit - US$400.00 + 4% CC charges
Mini Scanner
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No editing capabilities
Basic participant info
Pocket size
Cost per unit - US$300.00 + 4% CC charges
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Please Note:
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Attendee data is supplied by each participant or agency responsible for the registration process of that participant. We regret that in
some cases data may be incomplete, such as when group registration is completed by a third party, we may not be in possession of the
full contact details.
Data provided will only include the information of participants who have agreed to share their details with 3 rd parties. The data of
participants, who have not agreed to this, will not be provided.
Kenes International and the Organizing Committee encourage attendees to provide thorough information, however cannot be
responsible for the quality and content of such data.
In order to reserve your Lead Retrieval Wireless Barcode Reader, please complete the order form in the Exhibitor’s Portal.
We will send you a link to the Exhibitors’ Portal, including your personal login details. Deadline for ordering scanners: Friday, April 29.
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SECTION 8: Rules & Regulations and General Information
Binding for all Exhibitors and their subcontractors
Security
 The Organizers will provide security guard service in the exhibition hall during off-show hours.
 Neither The Kuala Lumpur Convention Centre nor the Organizers can accept responsibility for the security of the stands and their
contents and for damage to, or theft of any goods. Exhibitors are fully responsible for the security of their stand and equipment.
Waste Removal
 Exhibitors are responsible for the removal of all refuse/waste from the exhibition area.
 Any discarded waste, including promotional material, left behind will be removed by the Organizers at the expense of the exhibitor
concerned.
Smoking
 The ISPRM 2016 Congress is a non-smoking Meeting.
Disposal of Material
 It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When the dismantling period is
over, the exhibitor loses any right to claim for losses or damage to property left behind and any costs incurred by the venue in removing
this property will be charged to the exhibitor.
Damage to the Premises
 Exhibitors are liable for all damage caused to floors, walls and pillars during the installation, exhibition and dismantling periods. No
adhesive stickers and fixtures of any kind are allowed on floors, walls and pillars.
Fire Regulations
 Stand material and fittings must be of non-inflammable materials or impregnated with fire-retardant chemicals. As a general rule, easily
inflammable synthetic substances, foam polyester, and non-fireproof straw and reeds are prohibited.
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Storage of flammable goods
 Empty packaging, rubbish, trash, wood, paper, straw, cardboard and other flammable material must not be stored in the halls.
Goods not allowed
The following goods are not admitted into The Kuala Lumpur Convention Centre:
 Goods causing nuisance by their smell or otherwise, or appliances emitting objectionable noises or radiating disturbing light; any hazardous
objects that have not been mentioned in the stand construction design but have been introduced by the exhibitor.
 Wireless communication devices (Walkie Talkies, handheld microphones, etc.) may be used as long as they do not interfere with appliances
of the Kuala Lumpur Convention Centre. Exhibitors wishing to use these devices have to notify the brand name and frequencies to be used
when submitting their stand design for approval.
Emergency exits
 Escape routes and emergency exits (indoors and outdoors) should be kept free of any obstruction and be kept in full view at all times. Fire
safety signs, emergency alarm buttons, emergency exits or exit signs should not be covered by any products/company signs, decorations or
stand roofs.
Poster Hanging, Banners etc.
 Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or columns within or outside the installations
of The Kuala Lumpur Convention Centre is not allowed without prior written authorization.
Insurance (Compulsory)
 The neither Organizers nor The Kuala Lumpur Convention Centre, their representatives or agents will be held responsible for any loss or
damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage.
 The Organizers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for
the property and persons of his employees through full and comprehensive insurance, and shall hold harmless the Organizers for any and
all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy.
 Exhibitors are personally liable for all expenses incurred by the organizer or by third parties in regard to technical services provide.
 You are obliged to have a public liability insurance that covers all injuries to persons and damages which might cover in connection with
the exhibition. All staff working directly or indirectly for the external installation company will have to be properly insured, Kuala Lumpur
Convention Centre declining any responsibility in case of accident or breach of employment regulations.
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We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during
exhibition times. Please make arrangements for insurance coverage through your company’s insurer.
Promotional Activities
 All demonstrations or instructional activities must be confined to the limits of the exhibition stand.
 Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands.
 Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits.
 The Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed
objectionable.
Special Effects
 Special effects lighting, live music, smoke and laser projection may not be used in the stands. No permission will be given for projection in
the aisles or on the walls of the hall. Participation by exhibitors is dependent upon compliance with all rules & regulations stated herein.
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SECTION 9: Shipping, Tariffs, Material Handling and Shipping Labels
CUSTOMS CLEARANCE & FREIGHT HANDLING
Hermes Exhibitions & Projects Ltd.
Ms. Zehavit Akerman
Tel: +49 6173 966 95 28
Mobile: +972 52 511 4982
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SECTION 10: Official Congress Contractors Catalog and Order Forms
Stand Construction & Fittings, Furniture Hire, Electricity, Graphic
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
Rigging, Wired Internet, AV, Telecommunication, Plants, Stand Cleaning, Stand Security
Exhibition Services
Tel: +603 2333 2603
Stand Catering
Exhibition Services
Tel: +603 2333 2603
EPS
Ms. Jeenee, Au
Tel: +603 6144 6056
Mobile: +6012 385 1238
24
Food and Beverage
Please supply us with full details of your shipments at least 2 months before the show starts. We will then
confirm to you the import documentation required and any special conditions, which may be imposed at this
time. On no account are the following products to be shipped without checking with us before hand:




Wine, Spirit Beer & Liquor
Dairy Products
Fresh & Frozen Meat
Fresh & Frozen Fish and Seafood
Telecommunication equipment
A licence is required for the importation of any telecommunication equipment either for display or
demonstration purposes. Should you be exhibiting any products, which fall
into this category please be advised that we must have full detail including a invoice/
packing list and sales brochures by the : 2 ½ months before exhibition.
Important!
The granting of import permission is solely at the discretion of the relevant government authorities and we
cannot be held responsible for their refusal to grant such permission even after the goods have arrived in
Malaysia.
ARRIVAL DEADLINES
To ensure the timely delivery of your exhibits customs cleared to the exhibition site to coincide with the
move-in schedule, all shipments must arrive by the following dates:Airfreight
Latest:
10 working days before exhibition move in
Films & CDs
Latest:
30 days before exhibition move in
Any cargo arriving after the above dates will be subject to a late arrival surcharge of not less
than 25% of the handling charge.
Due time constraint we may not have sufficient time to process your documents for temporary importation
and as such your shipment will be treated as a permanent import incurring duty and taxes which will be
passed on.
1. Door to Door Shipment
We offer companies consolidated trucking services from starting point to venue as part of consolidated
international shipments for the congress. This will assist in reducing costs and ensuring timely delivery.
25
2. Airfreight Shipments
All cargo forwarded to Malaysia must be consigned Freight Prepaid to:
R. E. Rogers (Malaysia) Sdn Bhd
No. 7 Jalan Warden U1/76
Taman Perindustrian Batu Tiga
40000 Shah Alam Selangor, Malaysia
Port Of Discharge: Kuala Lumpur International Airport
Notify:
Congress name _________________
Name of Exhibitor ________________
Stand no. ______________________
IMPORTANT!!! Please do not send any airfreight shipment unless you receive our green light.
Pre Advise of shipment
It is essential to fax us at +60 -3-5510 6296 details of shipment prior to dispatch. We will require the
following information:







Airfreight
Estimated Date of departure
Estimated Date of Arrival KL Int’l Airport
AWB No
Flight No
No. of pieces
Kilos
Documents:
1 original & 7 copies of Invoice/Packing List
1 copy of Insurance Certificate
A copy of your Descriptive Brochure covering the items as invoiced.
The required documents should be forwarded by air courier to reach us, not later than
7 days prior to the arrival of shipment at Kuala Lumpur Int’l Airport.
All invoices/Packing List must show:
Name of Exhibition:
c/o R.E. Rogers (Malaysia) Sdn Bhd
There will be two (2) methods of importation, details as follows:
26
CASE MARKING / LABELING
All cases and packages must be clearly marked as follows:
Name of Exhibition
Hall No. /Stand No
Exhibitor/Co’s Name
Stand Number
Case Number
Measurement
Gross & Net Weight
DO NOT MIX temporary and permanent imports together in one case as this can cause delays in clearance
and examination and will incur extra charges. All cases must show import status i.e., Temporary or
Permanent.
Permanent import
This will apply to all items that will remain in Malaysia whether consumed, destroyed, given away or
donated, display material, stand fittings, posters etc.
There is no customs exemption for exhibitions and as such all goods in this category will be imported duty
and taxes paid, which will be debited to you by official receipt. When invoicing goods in this category give A
REALISTIC CIF VALUE IN MALAYSIAN RINGGIT.
Temporary import
This covers all items that will be exported after exhibition and these must be covered by a Bank Guarantee.
Items imported under this method cannot be disposed of, ie., sold, donated, destroyed, without prior
permission of Customs. When invoicing goods in this category give A TRUE CIF VALUE IN MALAYSIAN
RINGGIT.
Your goods must be invoiced separately in either of the above categories. DO NOT mix both categories
together on the same invoice.
All invoices must bare an ORIGINAL SIGNATURE and show country of origin together with method of import
ie., “The goods on this invoice are of (country of origin) and are for (temporary)/ (permanent) import for
the purposes of this exhibition.
To assist, we have included a copy of our own combined Invoice/Packing List which may be reproduced as
necessary but please ensure that every copy has an original signature and endorsed with your company
stamp.
ATA Carnet
ATA Carnets are accepted in Malaysia and exhibitors are urged to use this documents as an alternative to
the use of your Invoice and our Bank Guarantee, and as such, reduce your costs if high value items are to
be exhibited. Please ensure however the exhibits listed in the Carnet will be re-exported at the close of the
exhibition, as Malaysian Customs do not allow items to be imported into Malaysia on a permanent basis
originally cleared on a Carnet. In addition to the Carnet we should also receive a packing list covering the
items as listed in the Carnet. This will greatly assist customs at the time of examination. There will be a
charge of USD100/Carnet per way for this type of declaration.
27
Customs examination
Malaysian customs are through in there examination on previous exhibitions every case has been opened
and the contents have been carefully checked against the invoice/packing list.
We would strongly recommend that at the time of preparing documentation that you ensure that the
invoice/packing list tie up with the contents of your packed cases.
Please note that Malaysian Customs will impose fines should undeclared or under declared items be found.
All such charges will be passed back to the exhibitor.
DO NOT MIX temporary and permanent imports together in one case as this can cause delays
in clearance and examination and will incur extra charges. All cases must show import status
i.e., Temporary or Permanent
Films & Video
All films and video tapes to be shown at the exhibition must first be cleared by the Malaysian Censorship
Board. We will be happy to arrange this on your behalf, but please note that they must arrive Malaysia not
later than one month before opening of the exhibition.
These items should be sent to us by air courier service. Please make sure to contact Hermes for
instructions.
3. SHIPMENT VIA ADVANCE WAREHOUSE
Local suppliers, or customs cleared goods can send their goods to advance ware house as per
the following delivery address:
R.E. Rogers (Malaysia) Sdn. Bhd.
40000 Shah Alam, Selangor
MALAYSIA
Tel: +603 5510 8611
Fax: +603 5510 6296
Notify
Congress name _________________
Name of Exhibitor ________________
Stand no. ______________________
4. Direct Deliveries to Congress Venue
Domestic Cargo /courier shipments / full load trucks
Exhibition goods will be accepted starting from Saturday, May 28 at 10:00 am
28
Delivery Address:
Jalan Pinang
50450 Kuala Lumpur
Wilayah Persekutuan Kuala Lumpur, Malaysia
FOR : ISPRM 2016 congress
For delivery direct to the venue , please make sure to send time slot request form
Courier Shipments
It is not recommended to use a courier service for shipping your goods to the congress venue. In case of
sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment:
courier company, number of pieces and tracking number.
All courier shipment must be send DDP (delivery duties paid) terms.
Courier charges for handover of import shipping documents $185.00/ document.
Shipments that arrive without pre alert and payment confirmation will not be accepted.
Insurance
It is the shipper / exhibitor responsibility to have comprehensive insurance coverage whilst in transit storage
and onsite for the duration of the exhibition and return
We will not accept any responsibility for loss or damage of the exhibitor's equipment
Heavy & Oversized Shipments
Due to size and weight restriction in the exhibition hall, exhibitors and their appointed agents should take
special note to ensure that no individual case exceeds a dimension of 2.50 x 6.00 x 2.00m and a weight of
2000 kilos.
Re-export
Re-export after the show may take a considerable time whilst the customs documentation is being
completed. Please bare this in mind when planning further, use of your exhibits and displays. The
minimum period needed to process export customs documentation is two (2) weeks.
There will be an addition of two (2) weeks for the application of the Strategic Trade Act (STA) for goods
falls under this act. For further information, kindly go to the following website http://www.miti.gov.my/ to
check and confirm if your shipment falls under this act.
Payment terms
In order to ensure move in/out of your shipment/s, please complete and sign the attached material handling
form/payment confirmation and return it to our attention.
Please note that your signature will be used as payment guarantee based on the general tariff.
Any services not outlined in the attached tariff will be quoted on an individual basis.
Terms and conditions
All orders are accepted exclusively on the basis of the local forwarders terms and conditions (ADSp).
29
INWARD MOVEMENT
HANDLING Air freight shipments
From arrival at KL Airport through delivered venue per kg
Heavy lift Surcharge (individual goods above 2000kg) per ton
AIRPORT CHARGES ESTIMATION
Rate in US$
MIN.
1.35
336.00
33.50
Rate in US$
MIN.
Terminal Handling Charge per kg
0.10
100.00
Airport Transfer Fee per kg
0.12
117.00
FCZ Processing fee per Consignment
Airport storage charges, as per outlay
HANDLING VIA ADVANCE WAREHOUSE
( local customs cleared goods )
From arrival advance ware house through delivered venue per CBM
Plus 6% GST
HANDLING DIRECT TO SHOW SITE
101.00
Rate in US$
MIN.
57.00
171.00
Rate in US$
MIN.
39.00
115.00
Plus 6% GST
OUTWARD MOVEMENT
HANDLING Air freight shipments
From Closed of Exhibition Through Delivered KLIA per kg
Rate in US$
MIN.
1.35
Heavy lift Surcharge (individual goods above 2000kg) per ton
10.50
Dispose of Empties per mᵌ
25.00
AIRPORT CHARGES
Rate in US$
Terminal Handling Charge per kgs
FCZ Processing fee per consignment
0.1
MAS Electronic Fee per consignment
10.00
100.00
101.00
10.00
HANDLING DIRECT AT SHOW SITE
82.50
MIN.
AWB Fee
Airport storage charges, as per outlay
HANDLING VIA ADVANCE WAREHOUSE
336.00
Rate in US$
57.00
Rate in US$
39.00
MIN.
171.00
MIN.
115.00
30
CUSTOMS CLEARANCE CHARGES
CUSTOMS CHARGES (PER WAY)
Rate in US$
Customs Documentation per exhibitor/consignment
82.00
Customs Attendance per consignment
60.00
EDI/SMK Charges per exhibitor/consignment
38.00
MIN.
MALAYSIAN CUSTOMS IMPORT/EXPORT FORMALITIES
Bank Guarantee fee per Temporary Import application
ATA Carnet Handling Charges per Consignment per way
Import & Export License/Permit Handling Charges per application
Bank Guarantee cancellation fee (RE-EXPORT)
4% of CIF
122
122.00
62.00
122.00
Import & Export License/permit fee as per outlay
Duty/Tax - as per outlay, plus 10% advance fee
ADDITIONAL CHARGES
BASIC SERVICE CHARGE
Rate in US$
MIN.
service charge per shipment / per exhibitor on inward and outward
90.00
Courier Handling Charges per consignment
70.00
Film & Videotapes Censorship fee per application
50.00
GOODS AND SERVICES TAX (GST) AT 6%
On top of all the charges stated, there will be a GST of 6% to be billed which will be reflected in our final
billings.
CURRENCY CONTROLS AND RESTRICTIONS
Due to strict currency controls at present in Malaysia all invoices as raised for this exhibition will be based
on the above tariff however you should note that the total of the invoice will be in US$ based on the rate of
exchange on invoice date.
31
DATE: ____________
Dear Exhibitor / Stand Builder / PR Company,
Please return the below form fully filled in to HERMES
E-mail: [email protected]
Pre advise - Material handling form
Congress:
Exhibitor Name
Stand #
ISPRM 2016
Shipment information
Service requested
Door to Door
Advance Warehouse
Direct to Venue
Shipper's name
E mail address
Tel #
Purchase order #
Truck size
Courier tracking #
Airway bill number (AWB #)
Number of pieces
Weight in Kg
CBM
32
Payment Details
This is to confirm that the payment for handling the above cargo will be
Covered by our company.
Company Name ______________________________ VAT No.
________________
Email ____________________________________ Phone _____________________
Address _______________________________________________________________
Card type:
VISA __
DINERS ___
MASTER CARD __
AMEX __
Credit card #
Expiry date ____________CVC (Last 3 digits on back of credit card) ________________
Card holder's name ___________________ card Holder's Signature
_______________
Please enclose a copy of both front and back side of your credit card
Payments by credit card additional 3.00 % service fee will be added
For AMEX a service charge of 3.5% will be added
We cannot guarantee services for any cargo arrival without a pre-advise and
payment confirmation!
33
EXHIBITION GOODS
For the Exhibitor's Stand Only
Air Freight Shipments
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
For: ISPRM 2016 - Kuala Lumpur
Box No. _______ of _______
34
EXHIBITION GOODS
Via Advance Warehouse
Domestic Cargo / Courier Shipments
Exhibitor or Company Name
Stand/Booth No.
Contact Person
Mobile Phone
MALAYSIA
Box No. _______ of _______
35
EXHIBITION GOODS
For the Exhibitor's Stand Only
Direct to Venue
Exhibitor Name
Stand/Booth Number
Contact Person
Mobile Phone
Jalan Pinang
50450 Kuala Lumpur
Att: R.E. Rogers (Malaysia) Sdn Bhd
FOR : ISPRM 2016 Congress
Box No. _______ of _______
36
INSERTS
For Congress Bags
Stand/Booth No. (if relevant)
Contact Person
Mobile Phone
Box No. _______ of _______
37
INSERTS
VIA GERMANY WAREHOUSE
Contact Person
Mobile Phone
MALAYSIA
Box No. _______ of _______
38
INSERTS
Direct to Venue
Contact Person
Mobile Phone
Jalan Pinang
50450 Kuala Lumpur
Box No. _______ of _______
39
Marketing/Promotional Material
For Congress Unmanned Display
Company Name
Contact Person
Mobile Phone
Box No. _______ of _______
40
Via Advance Warehouse
Company Name
Contact Person
Mobile Phone
MALAYSIA
Box No. _______ of _______
41
Direct to Venue
Company Name
Contact Person
Mobile Phone
Jalan Pinang
50450 Kuala Lumpur
Box No. _______ of _______
42
SECTION 10: Official Congress Contractors Catalog and Order Forms
Stand Construction & Fittings, Furniture Hire, Electricity, Graphic
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
Rigging, Wired Internet, AV, Telecommunication, Plants, Stand Cleaning, Stand Security
Exhibition Services
Tel: +603 2333 2603
Stand Catering
Exhibition Services
Tel: +603 2333 2603
EPS
Ms. Jeenee, Au
Tel: +603 6144 6056
Mobile: +6012 385 1238
43
International Society of Physical & Rehabilitation
Medicine World Congress (ISPRM 2016)
29 May – 02 June 2016
Grand Ballroom, Kuala Lumpur Convention Centre, Malaysia.
Form 1 a :
Return this form to :
BARE SPACE STAND /
UPGRADED SHELL SCHEME
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
(Compulsory to Bare Space Stand / Upgraded Shell Scheme Exhibitor /
Appointed Contractor)
Please tick (  ) as appropriate :
 We appointed INNOGEN SDN BHD as our Booth Contractor.
 We do require Outside Contractor, details as follows.
Deadline: 29 April 2016
If you are using a contractor other than the Official Contractor for your booth construction and/or interior decoration, please complete this
form and return it to the Official Contractor.
Details of Stand Fitting Contractor / Stand Decorator
Name of Appointed Contractor
Address
Tel
Fax
E-mail
Mobile
Contact Person
Job Title
No.
1
Item
Refundable Performance Bond
Unit Price (RM)
Total Booth Area
RM 3,000.00
36 sqm & below
RM 5,000.00
37 sqm – 72 sqm
RM 10,000.00
73 sqm & above
Total (RM)
*GST not applicable to above RPB.
2
Non-Refundable Administration Fees
RM 16.00 /sqm
(min levy of RM 160.00)
sqm
*Price are inclusive of 6% GST for Administration Fees
 Please prepare the invoice for above items and bill to us.
 Please prepare the invoice for above items and bill to my appointed contractor.
Please provide us the billing details in order for us to issue an invoice to you.
Company Name
GST Registered No.
Not GST Registered
Company Address
Company Tel No.
Company Fax No.
Attention to
Mobile No.
…/2
We agree that your decision to accept or reject our application as final and conclusive.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
Organiser: KENES INTERNATIONAL
(Please tick)
29 May – 02 June 2016
Form 1 a :
BARE SPACE STAND /
UPGRADED SHELL SCHEME
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
2/…
PůĞĂƐĞƟĐŬ;яͿfor Payment Option
Bank charges of selected payment option will be reflected on the invoice.


Payment Option for Refundable Performance Bond:Please note that the bank charges is non-refundable.
VISA / MASTER (Credit Card)
AMEX (Credit Card)
Wire Transfer
*subjected to 4% bank charges
*subjected to RM100 bank charges
Malaysia Cheque
Internet Banking
*for overseas transaction is subjected to RM100 bank charges
Payment Option for Administration Fees:VISA / MASTER (Credit Card)
AMEX (Credit Card)
Malaysia Cheque
Internet Banking
Wire Transfer
Important Note !

For Bare Space Stand and Upgraded Shell Scheme, kindly email a set of detailed scaled, dimensional and perspective drawings showing
the proposed design of the booth in jpeg file to the Official Contractor ([email protected]).

All Independent Contractors must place the following before you are allowed to move-in and perform any construction inside the hall.
a. Non-Refundable Administration Fees
b. Refundable Performance Bond
c. Indemnity Form (To ensure guarantee of conduct, proper schedule of production and observance of the exhibition and the hall
rules and regulations.)

Price for goods and service supplied or work done are subject to Goods & Service Tax (GST) or other taxes, if applicable at the
prevailing tax rate.

Payment should be in favour of :- "INNOGEN SDN. BHD.", bank details will be stated in the invoice.
**Please fax to us a copy of your payment slip for confirmation.

If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less
than the invoiced amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.

This is not an invoice.
Do not pay for these items until you have received an official invoice from INNOGEN SDN BHD.
All cancellations must be made in writing to INNOGEN SDN BHD.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 1b :
INNOGEN SDN BHD
INDEMNITY FORM
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
Rules & Regulations to All Non-Official Contractor
Show Name : International Society of Physical and Rehabilitation Medicine World Congress
(ISPRM 2016)
Build-Up :
28th May 2016 (10.00am – 10.00pm)
29th May 2016 (9.00am – 9.00pm)
Teardown :
2nd June 2016 (1.30pm – 8.00pm)
The Stand Builder is responsible for ensuring that each stand complies with the Venue's and/or authorities'
guideline/requirement. The Organiser, Venue and Innogen shall not be responsible for any rectification work required to
correct the deviations to the stand design plan from the exhibition floor plan. Therefore, the stand structure / integrity will
be the responsibility of the Stand Builder and subject to on-site supervision if necessary.
It is the responsibility of the Stand Builder to ensure the followings :
1.
Each stand does not exceed the designated zone built height restriction
2.
The approved stand size fits into the stand's footprint
3.
To cross-check the stand design plan against the exhibition floor plan
Please refer to the term "designated zone" which are potentially low ceiling areas within the Centre's premises. Hence the
need to comply with the "designated zone" build height restriction.
All temporary structure build for exhibitions or events must possess adequate strength and stability and functioning during
construction and throughout the duration of the event. The designs of a temporary structure are to be constructed in a
manner that poses no danger to public, employee or contractor safety at any time. In short, they are not a potential hazard
to anyone in the vicinity.
It is the responsibility of the contractor to ensure all regulations, policies and deadlines outlined in the Manual are observed
carefully and performed by the Contractor involved in Exhibition. The following guidelines must be adhered to :Part 1 : Kuala Lumpur Convention Centre Hall Management Rules and Regulations
1)
All non-official contractors are required to registered with the Official Main Exhibition Contractor.
2)
No build-up materials be allowed to pile into the aisle/gangways, obstruct fire exit door and fire fighting equipment .
Please remember to keep your entire materials inside your stand at all times.
No Freight Aisles
The current floor plan is attached. During move-in the marked ‘NO FREIGHT AISLES’ must be kept clear of freight,
construction materials and anything to cause blockage AT ALL TIMES.
3)
4)
A covered footwear must be worn at all times whilst working on site. No thongs, sandals or open-toed shoes are
allowed.
5)
No consumption of food items is allowed either at the back-of-house, loading docks, along Persiaran KLCC or in the
public areas.
6)
Material used for lining, drapes or overhead structure or as part of the theme or display to the public must be
rendered non-flammable as per BOMBA requirement. The use of flammable materials is strictly prohibited unless
treated with fire retardant.
7)
8)
No persons under 18 years old age are permitted to enter or work on the premises.
Smoking is not allowed at any time in the Halls and associated work areas.
9)
All contractors and their employees are strictly prohibited from using the guest’s toilet facilities or loitering at the
lobby and guests area.
29 May – 02 June 2016
Form 1b :
INNOGEN SDN BHD
INDEMNITY FORM
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
10) All contractors must wear a pass supplied by the Event Organiser or the Official Exhibition Contractor all the times
when entering the Centre.
11) All contractors must ensure the removal of all debris, rubbish and packing materials from the premises.
12) All contractors and exhibitors must ensure that all chemicals including paint are handled with care to prevent any
spillage. Please also ensure the following:
a)
All chemical containers are securely closed when not in use, especially during loading and unloading.
b)
All chemical containers must be placed on a containment tray or secondary container.
c) All chemicals must be stored in a stable area, especially during build-up and move-in activities.
13) Disposal of hazardous wastes and/or its containers (paint, oil, cleaning agents, solvents, etc.) must be done in a safe
and environmentally friendly manner. The Centre provides facilities to safely dispose of “water-based paint” at the
“Paint Room” located at Loading Dock 2 and Loading Dock 4. Please note that no chemical waste is allowed to be
disposed of via the Centre’s drainage system, sanitary facilities or floor trenches.
14) Activities, which generate dust such as welding, sanding sawing are strictly prohibited. Stand structure shall prefabricated off site and no major painting is permitted.
15) Proper scaffolding, including ladders and work platforms with adequate personal protective equipment (i.e, safety
helmet; harness) , must be used for any construction activities above 3m in height within the venue and must comply
with the relevant safety and health regulations.
16) Unruly or unacceptable behaviour and violent acts are strictly prohibited. People acting without due care for others or
not following directions of Security personnel may be evicted from site.
17) Any person caught committing unsafe work practises and or non-compliance activities will be prohibited from working
in Kuala Lumpur Convention Centre.
18) The Centre’s Security Department deals with all reported incidents. Any incidents occur during the build and tear down
activity, the contractors should report to the Centre’s Security Services which located at the Concourse Level.
19) Safety height clearance at loading dock and Maximum Height limit at the link Hall 3 service road is 4m. Safety goal
posts of 4 metres in height are installed at the entrance and exit point of link Hall 3 service road. Only vehicles below
20 footer and with loading 3.5m and below in height are allowed to enter and/or exit through the safety goal posts
to prevent possible damage to the ceiling. Any incidental damage for non-compliance for this restricted height will be
liable for compensation to the Centre for damage.
20) In order to facilitate review on the technical and safety aspect of the stand design, the following guideline is required
to be followed to the latter.
a)
Stand Appraisal Check-list must be clearly written, both work file or PDF format are acceptable.
b)
The different view of the 3D diagrams / photo / picture shall be presented into one document together with
checklist. (please do not attached various attachments to the email)
c)
The description of the technical aspect and safety element must be indicated into the 3D diagram / photo/
picture.
d)
Height of the stand must be indicated in the diagram / photo/ picture.
e)
Ground structure and hanging object (if any) submission must be submitted in separate file, include the hanging
object order form.
29 May – 02 June 2016
Form 1b :
INNOGEN SDN BHD
INDEMNITY FORM
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
* Refers below sample copy of submission for your action.
Name of Event :
Date of Event :
Booth Description
Perspective View Top View / Layout Plan
29 May – 02 June 2016
Form 1b :
INNOGEN SDN BHD
INDEMNITY FORM
Part 2 : ISPRM 2016 – Construction Rules and Regulations
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
1) All partition wall above 2.44m which is facing the neighbor booths or aisle must be nicely clad and painted finish, if
any.
2) Maximum structure height is 6m included the truss system should there be any hanging object.
3) Flooring - It is compulsory to arrange for PVC sheet and plywood underlay to be laid against hall existing carpet. Kindly
provide the PVC sheet larger than booth size to avoid any damage to carpet surrounding your booth area during set
up. Strictly no sawing in the hall.
4) For any platform proposed in the stand design, round edge is mandatory at the four corners of platform to avoid any
hazard to the visitors.
5) Kindly ensure all lighting cable/wire come with earth clamp connector and it must be earthed, especially apply to
metal structure design include truss system.
6) In the event of using fabric as part of the stand design, kindly provide the certificate of fire retardant as a proof on-site,
if any.
7) No blockage to Entrance/Exit Doors/Fire Hose Reel/Fire Extinguisher - No materials/ products are allowed to be put at
doorway during set up or tear down as part of clearance for emergency exit route. Your cooperation is greatly
appreciated.
8) Clearance of construction waste materials and paint - kindly ensure your workers to clear all the waste construction
materials / paint from the exhibition hall or loading bay during installation and tear down. It is the responsible of the
appointed contractor of the above mentioned requirement. Any materials found not disposed off or disposed in the
Venue's dustbin skip will be charged a disposal fee and deducted from the performance bond accordingly.
9) Kindly ensure your booth does not exceed the booth area as it is strictly not allowed.
10) No solid walls or full partitions are to be built on the perimeter of the raw space especially on an Island Booth. All
partition walls along the perimeter should not cover more than 30% in length with maximum height of 2.5m, unless
the partitions are constructed against the existing walls of the hall, and not obstructing the products on display on the
other side of it.
11) All lighting connection work must be done by the Official Electrical Contractor. Without any exception, exhibitors
including those who provide their own lighting fixtures will be charged the lighting connection fee accordingly and any
additional lighting connection found on-site which is not declared or ordered before on-site will be charged according
to on-site rate with immediate settlement. Failing to do so, electricity to the concerned booth will be terminated
without further notice.
12) A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of
power overload.
13) For custom design stands, RM 16.00 per sqm administrative fee shall be made to Innogen Sdn Bhd before 29th April
2016. A cheque for RM 3,000.00 / RM 5,000.00 / RM 10,000.00 performance bond must be prepared and provided to
Innogen Sdn Bhd before move in.
14) Should there be any damages arising directly or indirectly from any infringement or/and outstanding amount owe to
the Official Contractor and Organiser, the Official Contractor is authorised to bank in the performance bond and
deducted the said amount without prior notice.
15) For all rigging order, if any. Please follow up with Exhibition Department of Kuala Lumpur Convention Centre
([email protected]) and ensure you receive the proforma invoice for payment purpose. Innogen
will not be responsible for any delay on this matter.
16) Should there be any non-conformance activities found during the build-up & teardown period, it will be reported to
Organiser and Venue for further actions.
29 May – 02 June 2016
Form 1b :
INNOGEN SDN BHD
INDEMNITY FORM
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
Part 3 : Indemnity
I hereby confirm that I have read and understood the above and agree to abide by the terms and conditions by duly signing
the rules and regulations .
----------------------------------------------(Signature)
Name :
Designation :
Contact No. :
Date :
Company stamp :
Please fill in the below particular :
Booth Name
Booth Number
* Please return the above acknowledged copy via email (scan copy) or fax.
* Without signing this form, entrance to the Halls will not be permitted.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
Size of Lorry (Length)
Quantity
29 May – 02 June 2016
Form 1c :
INNOGEN SDN BHD
STAND DESIGN PLAN APPRAISAL CHECK-LIST
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
KUALA LUMPUR CONVENTION CENTRE
STAND DESIGN PLAN APPRAISAL CHECK-LIST
Event Name
:
Event Date
:
Contractor Company Name
:
Booth Name
:
Booth No / Hall
:
Booth Type
:  Upgraded Shell Scheme above 3m in height
 Single Level Ground Structure above 3m in height
Contact Person
:
 Double Storey
Email Address
:
 Hanging Object
Mobile No
:
Note
1.
Custom built stand or booth design above 3.0 METRES in height must go through the Kuala Lumpur Convention Centre’s stand design plan appraisal process.
2.
All custom built design plan must be viewed by the Centre’s SHE Manager to ascertain if the stand comply with the minimum safety standards. This appraisal does not include any measure
of structural design or integrity.
3.
Please complete this document together with the 3D dimension plans and relevant documentation specified no less than 14 DAYS PRIOR to build-up date.
4.
This document will not be processed unless all the information below is completed.
A
STAND DESIGN INFORMATION
1
What is the height (metre) of the stand?
2
Is any part of the stand supported by rigging?
3
Does your stand have any hanging objects?
4
Does any part of the stand use drapes or fabrics?
Yes
No
N/A
Yes
No
N/A
a) Are the drapes or fabrics treated with fire retardant material?
5
Does the stand has a roof or covered ceiling?
a) What are the dimensions (sqm²) of the roof or covered ceiling?
b) Does the roof or covered ceiling fitted with any exhibits display?
c) What is the total weight (kg) of the covered ceiling and the exhibits display?
6
Does the stand have an upper level or 2nd floor? (double storey)
a) Does the 2nd level has a roof or covered ceiling?
b) What is the maximum number of visitors determined by the engineer to allow access to upper level or 2nd floor at one time?
c) Is this maximum number of visitors displayed as a notice to the public?
7
Does your stand have raised flooring?
a) Has the raised flooring rounded edges?
b) Please specify the protective covering method for the sharp edges :
B
DOCUMENTATION CHECK-LIST
1
Description of the material to be used for the stand contraction must be indicated on the 3D scale diagram provided.
2
Description of material to be used for the flooring of your raw space stand in your 3D diagram provided.
3
Technical plan and method statement provided.
4
Fabrics – Fire Retardant Certificate provided.
5
Hanging object – Request Form provided.
6
Hanging object exceed 500kg – Structural Engineer’s Certificate and calculation provided.
7
Roof or covered ceiling exceeds 18sqm² – Structural Engineer’s Certificate and technical plan provided.
8
A stand that has a roof or covered ceiling fitted is required to provide additional fire protection equipment (smoke detector, portable
CO2, dry chemical extinguisher or sprinkler system) to be attached to the design plan.
8
Double storey – Structural Engineer’s Certificate and calculation plan provided.
Note:- N/A - Not Applicable
EXHOD001 - Appendix C (407 - Stand Design Plan Appraisal Checklist)
Page 1 of 1
Version 1.1/ Date: 16/1/2015
29 May – 02 June 2016
Form 2 :
INNOGEN SDN BHD
FASCIA NAME
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
(Compulsory to Standard Shell Scheme Stand Exhibitor)
The form is applicable to exhibitor have contracted for
Shell Scheme Stand. Please tick (  ) as appropriate :
 We do not require any Fascia Name.
 Yes, my booth fascia name as below.
OPTIONAL : I / We wish to have my company logo on the fascia board.
Kindly revert the printing cost (quotation) upon receive my logo file.
I / We will provide file in JPEG format (high resolution) upon confirmation.
1)
2)
3)
4)
Please indicate below the name of the company and stand number to be reflected on the fascia board. (PLEASE TYPE IN CAPITAL
LETTERS). A maximum of Thirty (30) letters can be accommodated.
This form must be returned on/before deadline, otherwise, the name which appears on the space booking form will be used on
the fascia.
Any changes to the fascia name during on-site of the exhibition will insure additional charges.
Price for goods and service supplied or work done are subject to Goods & Service Tax (GST) or other taxes, if applicable at the
Company Name
Booth No
Furniture and Electrical Items provided for Standard Shell Scheme Stand :
2m x 3m
Items
(6sqm)
Electrical &
Lighting
3m x 3m
(9sqm)
3m x 4m
(12sqm)
100w Spotlight
2
3
4
13amp Single Phase Power Point (max. 500w)
1
1
1
* Items provided in the Shell Scheme Package are not exchangeable and no money returnable.
* Note : Carpet color – Using existing hall carpet.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 2 :
INNOGEN SDN BHD
FASCIA NAME
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
(Compulsory to Standard Shell Scheme Stand Exhibitor)
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 3 :
INNOGEN SDN BHD
FURNITURE ON HIRE
1)
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
For Standard Shell Scheme Package, kindly refer FORM 2
for the package’s entitlement.
Items provided in the package are not exchangeable and
no money returnable.
If exhibitors require ADDITIONAL furniture items, please use this requisition form .
2)
No.
Item
Dimension (mm)
Unit Price (RM)
On or before
30/04/2016 –
29/04/2016
26/05/2016
INN001
Information Desk
L1000 x D530 x H735
65
85
INN002
Information Counter
L1030 x D535 x H1020
160
208
INN003
Bistro Table
Dia 500 x H1100
125
163
INN004
Round Table
Dia 900 x H755
110
143
INN005
Square Table
L750 x D750 x H755
110
143
INN006
System Coffee Table
L550 x D550 x H515
50
65
INN007
Glass Top Coffee Table
L460 x D490 x H490
80
104
INN008
Lockable Cabinet
L1000 x D530 x H735
95
124
L1030 x D535 x H2500
450
585
L970 x D500 x H940
350
455
Dia 380 x H740
85
111
INN009
INN010
High Showcase
without Lighting
Low Showcase
without Lighting
INN011
Bar Stool
INN012
Folding Chair
L435 x D435 x H790
25
33
INN013
Conference Chair
L460 x D500 x H780
80
104
INN014
Easy Arm Chair
L500 x D450 x H800
80
104
INN015
Chrome Chair
L420 x D415 x H700
90
117
INN016
Fabric Sofa
L520 x D750 x H780
95
124
INN017
Leather Chrome Sofa
L860 x D800 x H800
125
163
INN018
Display Plinth (Set)
-
280
364
INN019
Display Plinth A
L535 x D535 x H500
65
85
INN020
Display Plinth B
L535 x D535 x H750
90
117
INN021
Display Plinth C
L535 x D535 x H1000
125
163
INN022
Flat Shelf
L985 x D300
45
59
INN023
Slope Shelf
INN024
Brochure Rack (4-tier)
L985 x D300
45
59
L280 x D400 x H1100
140
182
…/ 2
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
Qty
Total (RM)
29 May – 02 June 2016
Form 3 :
INNOGEN SDN BHD
FURNITURE ON HIRE
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
2 /…
No.
INN025
INN026
INN027
Item
Book Shelf 6-tier
Single-sided
Book Shelf 4-tier
Double-sided
Refrigerator
with 24hrs,13amp Single
Phase Power Point
(max 500w)
Dimension (mm)
Unit Price (RM)
On or before
30/04/2016 –
29/04/2016
26/05/2016
L970 x D450 x H1940
240
312
L970 x D600 x H1400
280
364
L520 x D560 x H1130
380
494
-
5
7
INN028
Waste Paper Basket
INN029
Coat Rack
L950 x D400 x H1500
120
156
INN030
Display Board
L950 x H1200
70
91
INN031
Folding Door
L950 x H2150
250
325
INN032
System Plant Trough
L1030 x D535 x H350
80
104
Qty
Total (RM)
TOTAL (RM)
GST 6% (RM)
GRAND TOTAL (RM)
Company Name
GST Registered No.
Not GST Registered
(Please tick)
Company Address
Company Tel No.
Company Fax No.
Attention to
Mobile No.
WůĞĂƐĞƟĐŬ;яͿĨŽƌWĂǇŵĞŶƚK ƉƟŽŶ
AMEX (Credit Card)
Wire Transfer
Malaysia Cheque
Internet Banking
…/3
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 3 :
INNOGEN SDN BHD
FURNITURE ON HIRE
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
3/…
NOTES :
 All items ordered are on rental basis.
 Maintenance at individual booth can be undertaken after the closed hours of the Exhibition/Event.
 Price for goods and service supplied or work done are subject to Goods & Service Tax (GST) or other taxes, if applicable at the
 Orders are valid only when accompanied by full remittance.
 Payment should be in favour of :- "INNOGEN SDN. BHD.", bank details will be stated in the invoice.
 If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is
less than the invoiced amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.
 A surcharge of 30% will be imposed on all the optional items after above mentioned deadline.
A surcharge of 50% will be imposed for all the on-site orders. Priority will be given to advance orders.
 For on-site order during the exhibition day, items can only be delivered/installed after the closed hours of the Exhibition/Event.
 NOTICE OF CANCELLATION must be given by written to INNOGEN at least 7-days before build-up date, however, 30% cancellation
fees will be imposed. For orders cancellation less than 7-days before build-up date and on-site order, full payment will be forfeited.
 Any complaint or claim in respect of ordered goods non-delivered must be reported to the INNOGEN Service Counter on the 1 st day
of exhibition, failing which such goods shall be deemed to have delivered in good order and our company will not accept any
complaint or claim thereafter.
 This is not an invoice.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 4 :
INNOGEN SDN BHD
ELECTRICAL & LIGHTING
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
(Compulsory to Bare Space Stand Exhibitor / Contractor)
1)
Kindly refer FORM 2 for your Standard Shell Scheme Package’s
entitlement.
Items provided in the package are not exchangeable and no money
eturnable.
If exhibitors require ADDITIONAL lighting items, please use this requisition form.
Exhibitors / their appointed contractors occupying BARE SPACE ONLY must order electrical and lightings requirements using this form.
2)
3)
No.
Item
Watt
Unit Price (RM)
On or before
30/04/2016 –
29/04/2016
26/05/2016
Qty
Electrical Fittings – Equipment and fittings on hire from the official contractor:
Normal Type
INN101
Fluorescent Tube 4ft
40w
65
INN101a
Fluorescent Tube 4ft (Loose Set)
40w
75
85
98
INN102
Spotlight
100w
70
91
INN103
Arm Spotlight
100w
75
98
INN104
Halogen Spot
50w
95
124
INN105
Arm Halogen Spot
50w
105
137
INN106
Metal Halide
70w
320
416
INN107
Metal Halide
150w
480
624
INN108
Tracklight (with Halogen Spot)
50w x 3
320
416
INN109
Flood Light
300w
200
260
INN110
Arm Flood Light
300w
220
286
INN111
Halogen Down Light
INN112
AR111 (with Halogen Down Light)
50w
95
124
50w x 3
380
494
111
LED Type
LED1
LED Spotlight (Warm Light)
10w
85
LED2
LED Spotlight (White Light)
10w
85
111
LED3
LED Arm Spotlight (Warm Light)
10w
90
117
LED4
LED Arm Spotlight (White Light)
10w
90
117
LED5
LED Halogen Down Light (White Light)
9w
110
143
Lighting Connection – Wiring and maintenance are the responsibility of the contractor appointed by the Exhibitor:
Lighting Connection
max. 100w
INN115a
65
85
(max. 100W per bulb/tube)
per bulb/tube
Lighting Connection for LED Strip
INN115b
max. 2m length
65
85
(max. 2mL per connection)
Lighting Connection for LED Bulb
max.
INN115c
65
85
(max. 2 bulbs/tubes per connection)
2 bulbs/tubes
…/ 2
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
Total (RM)
29 May – 02 June 2016
Form 4 :
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
2 /…
No.
Item
Watt
Unit Price (RM)
Qty
On or before
30/04/2016 –
29/04/2016
26/05/2016
Power Point / Isolator – Equipment and fittings on hire from the official contractor:
Power points are used for single machinery / electrical appliances / exhibits only, STRICTLY NOT for lighting purposes.
13A
INN113
13 Amp Single Phase Power Point
65
85
(max. 500w)
13A
130
169
(24 Hours)
(max. 500w)
INN113a
Please specify the usage of 24 hrs supply :
15A
INN114
85
111
(max. 2000w)
Total (RM)
Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)
13 Amp Single Phase Socket
TE.01
150
195
TOTAL (RM)
GST 6% (RM)
GRAND TOTAL (RM)
Company Name
GST Registered No.
Not GST Registered
(Please tick)
Company Address
Company Tel No.
Company Fax No.
Attention to
Mobile No.
WůĞĂƐĞƟĐŬ;яͿĨŽƌWĂǇŵĞŶƚK ƉƟŽŶ
AMEX (Credit Card)
Malaysia Cheque
Internet Banking
Wire Transfer
…/3
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
29 May – 02 June 2016
Form 4 :
INNOGEN SDN BHD
Tel: +60 3-8961 1108
Fax: +60 3-8961 0103
3/…
Important note to appointed contractor / exhibitor constructed own booth :
 Minimum 1-unit of temporary power supply of 13amp single phase socket shall be bill in the invoice.
NOTES :
 All items above are quoted based on floor level installation.
 Exhibitor must indicate the lighting/Socket/Connection point on “Service Location Plan”. Otherwise, the relocation cost will be charge to
exhibitor.
 All items ordered are on rental basis.
 Maintenance at individual booth can be undertaken after the closed hours of the Exhibition/Event.
 All prices quoted include installation and standby maintenance.
 Price for goods and service supplied or work done are subject to Goods & Service Tax (GST) or other taxes, if applicable at the prevailing
tax rate.
 Power points are meant for non-lighting purposes only. Usage of such points for any lighting purposes will incur a charge for lighting
connection.
 All lighting connection is charged accordingly to the number of tubes or bulbs lighted on the stand. Exhibitors are encouraged to use
bulbs of higher voltage (maximum 100 watt per bulb/tube) wherever possible.
 Lighting connection for LED bulb is max. for 2 bulbs/tubes per connection and LED strip is max. 2m length per connection.
 Own light fittings must include wirings and terminate at one point for connection by official electrical contractor.
 A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power
overload.
 Exhibitor whose lighting fixtures / electrical appliances / machines / etc are found to have been the cause of trips in power supply will be
responsible for all re-energisation charges if any.
 All electrical installations must confirm strictly to the required safety regulations without exception.
 The Organiser / Venue / Official Contractor reserve the right to disconnect the electrical supply to any installation which, in the opinion
of our Electrical Chargeman, is dangerous or likely to cause annoyance to visitors or other exhibitors.
 Orders are valid only when accompanied by full remittance.
 Payment should be in favour of :- "INNOGEN SDN. BHD.", bank details will be stated in the invoice.
 If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less
than the invoiced amount due to exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.
 A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services, otherwise stated.
 A surcharge of 30% will be imposed on all the optional items after above mentioned deadline.
A surcharge of 50% will be imposed for all the on-site orders. Priority will be given to advance orders.
 For on-site order during the exhibition day, items can only be delivered/installed after the closed hours of the Exhibition/Event.
 NOTICE OF CANCELLATION must be given by written to INNOGEN at least 7-days before build-up date, however, 30% cancellation fees
will be imposed. For orders cancellation less than 7-days before build-up date and on-site order, full payment will be forfeited.
 Any complaint or claim in respect of ordered goods non-delivered must be reported to the INNOGEN Service Counter on the 1 st day of
exhibition, failing which such goods shall be deemed to have delivered in good order and our company will not accept any complaint or
claim thereafter.
 This is not an invoice.
Company Name
(Exhibitor)
Booth No
Address
Tel
Person In-charged
Fax
Mobile
Date
Signature &
Co. Stamp
AUDIO-VISUAL FORM 2016
Please send the completed form with the payment information to:
Exhibition Services
Kuala Lumpur City Centre,
50088 Kuala Lumpur, Malaysia.
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
Mobile
:
Onsite Contact Person :
Billing Address
:
Company
Co Registration No
:
GST Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Daily
Video Projection
Incentive
Rate*
Standard
Rate*
972.44
Onsite
Rate*
Projector 3,000 Ansi Lumens
810.37
Projector (LCD) – 6,500 Lumens
1,813.13 2,175.76 2,357.07
Units x Days
(Date Required)
Total (RM)
1,053.48
Video Plasma/TV
LCD TV 42”
Free Standing with Tall Stand
752.07 902.48
Free Standing Table Stand
LCD TV 50”
810.37
Free Standing with Tall Stand
972.44
Free Standing Table Stand
977.69
HDMI
USB Connector
1,053.48
HDMI
USB Connector
Portable Screen
6’ x 6’ Tripod Screen
437.25
524.70
437.25
524.70
568.43
568.43
501.38
601.66
651.79
DVD – PAL/NTSC
139.92
167.90
181.90
Video Recording – DVD (incl. Cameraman)
3,119.05 3,742.86 4,054.77
Video Player
* All prices are in Ringgit Malaysia
TOTAL
SERVICES WILL NOT BE RENDERED UNTIL FULL PAYMENT IS RECEIVED
Notes
•
•
•
•
•
•
•
The equipment will be delivered to the exhibitor’s booth on the last day of the build-up.
All equipment must be returned to the Centre in the same condition they were delivered.
Lost or damaged equipment will be charged to you at replacement cost.
No refund(s) will be given for cancelled order(s) of equipment installed and not used during the event.
Please arrange with the booth contractor for all required power connections prior to build-up.
The provision of the equipment and services are subject to availability.
If LCD TV with HDMI and USB connector is required, the completed order form, together with the booth design/layout
specifying the exact location(s) for the AV equipment, must be submitted to the Centre 14 days prior to the build-up date.
Page 1 of 2
Date: 12 Oct 2015
AUDIO-VISUAL FORM 2016
Terms and Conditions
INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION
FORMS are received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and
ONSITE RATES will apply after the deadline. ONSITE RATES are applicable for each on-site order.
Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment will be
forfeited.
Refunds or overpayment will be processed by the Centre’s Finance Department 30 days after the show’s closing date.
An invoice will be provided within fourteen (14) days of the show’s closing date.
Prices are inclusive of 10% service charge and 6% Goods and Services Tax (GST).
The prices quoted above are subject to change without prior notice.
•
•
•
•
•
•
Payment
•
Payment option:Cash
Cheque/Bank Draft
Telegraphic Transfer
Credit Card
•
•
•
All cheques or bank drafts are to be made out to “CONVEX MALAYSIA SDN BHD”.
Only crossed cheques issued by a Malaysian bank are accepted.
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking
details are as follows:BANKING DETAILS
Bank
: CIMB Bank Berhad
Account Number : 80-0104209-3
Account Name
: Convex Malaysia Sdn Bhd
Bank Address
: Kuala Lumpur City Centre,
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
If payment is by credit card, please email a clear photocopy of the front and back of the credit card to
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and
the Card Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you have
given us consent to process the same as per our Privacy Notice. For further information on how we collect and process
your personal data, please review our Privacy Notice on http://www.klccconventioncentre.com/Our_Policy-@Personal_Data_Protection_Act_2010.aspx
•
CREDIT CARD PAYMENT AUTHORISATION
I, ________________________________________ MyKad/Passport No ____________________________ , hereby authorise
CONVEX MALAYSIA to process the authorised charges to the following credit card:Credit Card details as follows:American Express
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
Authorised Signature
:
/
/
For further information, please contact Exhibition Services on +603 2333 2603
I hereby confirm that I have read and understood
the above and agree to abide by the terms and
conditions by duly signing this order form
Name:
For official use only
(KUALA LUMPUR CONVENTION CENTRE)
Date Received:
Signature:
Date:
Company Stamp:
Page 2 of 2
Date: 12 Oct 2015
INTERNET SERVICES FORM 2016
Please send the completed form with payment information to:
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
Mobile
:
Billing Address
Company Name
:
Co Registration No
:
GST Registration No :
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Speed
2MB
Dedicated
Access
WIFI / WIRED
(For Maximum 4 days usage)
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
1,166.00
1,399.20
1,515.80
2,332.00
2,798.40
3,031.60
3,498.00
4,197.60
4,547.40
Unit
Metro-E Internet Broadband
Recommended for light users who need access for
emails, light surfing and social networking.
WIFI (Maximum up to 4 users / 1 SSID)
WIRED (One connection only)
4MB
Dedicated
Access
Recommended for social networking, uploads and
downloads video and light video viewing.
WIFI (Maximum up to 4 users / 1 SSID)
6MB
Dedicated
Access
Recommended for social networking, uploads and
downloads video and light video viewing.
WIFI (Maximum up to 4 users / 1 SSID )
2MB / 4MB
/ 6 MB
Page 1 of 3
Additional Internet usage - Above 4 days
233.20 per day
Please indicate the
date:
Date: 28 Jan 2016
Total (RM)
2MB Single
Access
(Shared
Incentive
Rate*
WIFI
Speed
(For Maximum 4 Days Usage)
Standard
Rate*
Onsite
Rate*
Unit
Total (RM)
WIFI Broadband - Single Access
For general website surfing and email
checking. Not suitable for connection to server or
Throughout the
online presentation.
Centre)
139.31
167.18
181.11
Note: Wireless Internet (Single Access) will be disconnected if idle for 15 minutes.
Miscellaneous
(Per Connection for One Time Charge)
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
External Line Patching
N/A
769.56
N/A
Line Relocation Charge
N/A
256.52
N/A
Additional Wired Connection
N/A
192.39
N/A
VLAN Charges (Split Network Access-multiple rooms)
N/A
583.00
N/A
Unit
Date
Required
Total (RM)
TOTAL
Fair Use Policy
•
•
Heavy usage on the internet and excessive amount of data transfer will cause traffic congestion on the Centre’s network. Since
broadband is on a best sharing basis and to ensure the user experience is not compromised, the Centre applies the Fair Use Policy in
order to continue providing optimum internet experience to all guests.
A dedicated internet leased line is recommended for any event where guests require a dedicated connection with 1:1 service and
exclusive access to the bandwidth. Please order the dedicated internet leased line 14 working days prior to the event date.
Notes
•
•
•
•
Metro E Description: This is a dedicated Metro-E internet type connection with pre-configured DHCP LAN (Local Area Network) and
port address translation (PAT). There is NO firewall usage for this connection.
The completed order form must be submitted with a booth design and super-imposed floor plan to clearly indicate the exact
communication line location(s) and must be received by the Centre 14 days before the build-up date.
All communication lines will be placed inside the booth if the exact location(s) are not given.
Relocation charges will apply if the line(s) require shifting.
Due to the nature of the service and risk factors beyond the Centre’s control, the Centre cannot guarantee that the services will be free
from any fault, error or interruption. The Centre shall not be liable nor held responsible for any delay or failure in communication whatever
and as a result of circumstances beyond the Centre’s control.
All devices that are used on the network for internet access requires an IP Address that is assigned by the Centre’s IT Department.
The WIFI password will be delivered to the exhibitor’s booth on the last day of the build-up.
Wireless Internet (Single Access) will be disconnected if idle for 15 minutes.
No refunds will be made for services installed and not used during the Event.
•
Late order(s) is subject to availability.
•
•
•
•
•
•
•
•
•
•
•
INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION FORMS are received a
minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply after the deadline.
ONSITE RATES are applicable for each on-site order.
Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment will be forfeited.
Page 2 of 3
Date: 28 Jan 2016
Payment
•
Payment option:Cash
Cheque/ Bank Draft
Credit Card
•
•
•
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details are as
follows:BANKING DETAILS
Bank
: CIMB Bank Berhad
Account Name
Bank Address
: CIBBMYKL
Swift Code
50088 Kuala Lumpur
•
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Card
Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us consent
to process the same as per our Privacy Notice. For further information on how we collect and process your personal data, please review
our Privacy Notice on http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx
•
I __________________________________________________Mykad/Passport No _______________________________ , hereby authorise
CONVEX MALAYSIA to process authorised charges to the following credit card:Credit Card details as follows:American Express
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 3 of 3
Date: 28 Jan 2016
TELECOMMUNICATIONS FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
Onsite Contact Person
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
GST Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Telephone Service
( Per Connection for 4 Days)
Unit
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
Local Line (Installation Fee + Maximum 4 Days Usage)
603.99
724.79
785.18
Fax Line without Fax Machine
(Installation Fee + Maximum 4 Days Usage)
603.99
724.79
785.18
Credit Card Line without Terminal Equipment
(Installation Fee + Maximum 4 Days Usage)
603.99
724.79
785.18
IDD Direct Line (Installation Fee Only)
452.41
542.89
588.13
* Additional Usage (Phone/Fax/Credit Card) Above 4 Days
60.63 per day
Line Relocation Charge
N/A
Total (RM)
Day :
N/A
256.52
TOTAL
* Deposit for Telephone Handset is RM1,500.00nett
* Deposit for IDD Usage is RM2,500.00nett
TOTAL
Notes
•
•
•
•
•
•
•
The completed order form must be submitted with a booth design / layout specifying the exact communication
line location(s) and must be received by the Centre 14 days before the build-up date.
All communication lines will be placed inside the booth if the exact location(s) are not given.
Relocation charges will apply if the line(s) require shifting after installation has been completed.
Due to the nature of the service and risk factors beyond the Centre’s control, the Centre cannot guarantee that the
services will be free from any fault, error or interruption. The centre shall not be liable nor held responsible for any
delay or failure in communication whatever and as a result of circumstances beyond the Centre’s control.
Credit card machines and activation credit card lines will require prior notification to the Bank concerned, to be
initiated solely by the exhibitor.
The Centre will provide the direct telephone line for credit card terminals without going through the PABX or keyphone
systems.
A deposit (as above) must be placed for IDD Direct Line usage and telephone handset. A deposit must be place for
Local Line telephone handset.
Page 1 of 2
Date: 12 Oct 2015
TELECOMMUNICATIONS FORM 2016
The deposit shall be refunded via an Electronic Fund Transfer (EFT) to your account within 14 working days of the centre's
receipt of the duly completed and signed EFT form. A refund will be made upon receipt of full telephone bill payment.
No refunds will be made for services installed and not used during the Event.
The rates are based on 4 days package.
The provision for all equipment and services are subject to availability.
•
•
•
•
INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION FORMS are
received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will
apply after the deadline. ONSITE RATES are applicable for each on-site order.
•
•
•
•
•
•
Payment
Payment option:-
•
Cash
Cheque/ Bank Draft
Credit Card
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details
are as follows:BANKING DETAILS
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the
Card Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given us
consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal
data,
please
review
our
Privacy
Notice
on
http://www.klccconventioncentre.com/Our_Policy-@Personal_Data_Protection_Act_2010.aspx
•
•
•
•
•
I _________________________________________ Mykad/Passport No __________________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 2 of 2
Date: 12 Oct 2015
STAND CLEANING FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
Attention
: MR / MS
Designation
:
:
Address
:
City
:
Postal Code
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Stand Cleaning
(Per Square Metre Per Cleaning Session)
Incentive Rate: RM7.35
Date Required
Time Required
Standard Rate: RM8.81
Booth
Number
Booth Size
(m2)
Onsite Rate: RM9.55
Total
(RM)
RM
TOTAL
Notes
•
•
•
The stand cleaning services is based on per square metre per cleaning session.
The cleaner is to be recruited exclusively for vacuuming, mopping and dusting tasks only.
Late orders are subject to availability.
Page 1 of 2
Date: 12 Oct 2015
STAND CLEANING FORM 2016
forfeited.
Refunds or overpayment will be processed by the Centre’s Finance Department 30 days after the show’s closing
date.
•
•
•
•
•
•
Payment
•
Payment option:-
•
•
•
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
[email protected]. Failure to do so will result in unprocessed applications by both the Centre
and the Card Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you
have given us consent to process the same as per our Privacy Notice. For further information on how we collect and
process your personal data, please review our Privacy Notice on http://www.klccconventioncentre.com/Our_Policy@-Personal_Data_Protection_Act_2010.aspx
Cash
•
•
Cheque/ Bank Draft
Credit Card
I ____________________________________ Mykad/Passport No ______________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 2 of 2
Date: 12 Oct 2015
ORGANISER BANNER HANGING REQUEST FORM 2016
Please send the completed form to your Event Coordinator:
Event Name
:
Venue/Hall
:
Event Date
:
Requestor
:
Mobile
:
Billing Instruction
Event Organiser
Other : __________________________________________
The following regulations will apply for banner hanging:
1. Banners are to be installed and dismantled by the Centre.
2. Installation of banner(s) is subject to the following conditions:a. Banner(s) must be of professional quality.
b. Banner(s) of poor workmanship e.g. dirty, crumpled or damaged will be rejected.
c. All banners must have eyelets as well as lightweight metal or wooden rods set into the top and bottom of each banner to facilitate
hanging.
d. For Banner hanging at Level 3, Grand Ballroom, Banquet Hall and Conference Halls 1, 2 and 3, the rod to be at 6 m (top) and 4.5 m
(bottom) for a banner size of 4 m (W) x 2 m (H) (Horizontal).
e. Only lightweight hanging banners with dimensions of 4 m (W) x 2 m (H) (Horizontal) or 3 m (W) x 1.5 m (H) (Vertical) - no
lighting or other attachments - will be permitted.
f. The maximum weight of a banner shall not exceed 20 kg.
3. The Centre reserves the right to refuse hanging any banners which are deemed unsafe.
4. Installation of banner(s) is subject to the strict adherence of the above pre-conditions, failing which the Centre reserves the right to refuse
installation without any notice.
5. The order for the Banner Hanging from Hall Ceiling must be submitted with a ceiling plots plan specifying the exact location(s) of the
banner(s) for the Centre’s reference.
6. Any banner hanging from the Hall Ceiling that is of an unusual size or that exceeds the standard dimensions and weight will be hung using
truss and motorised hoist(s). The motorised hoists and trusses must be hired from the Centre and will incur additional costs.
7. Light Box spaces are to be installed and dismantled by the Event Organiser’s appointed contractor.
8. All banners must be received at least 1 working day prior to the event build-up date.
9. The Centre reserves the right to refuse installation in the event of late delivery.
10. Extra charges may be incurred for banners that are re-located by the Centre upon client’s request.
11. Banner must be collected the day after the event and the Centre will not be responsible for any loss or damage.
12. For any queries regarding the collection of banners, please contact Exhibition Services on +603 2333 2603.
To order this service, please complete the form and submit together with the diagram and truss ceiling
plot plan to your Event Coordinator at least fourteen (14) days prior to the event set-up date.
Page 1 of 3
Date: 12 Oct 2015
ORGANISER BANNER HANGING REQUEST FORM 2016
Items
Light Box Space
Rate*
Per Rod
Unit
Total (RM)
No of Point Per Hall
Total (RM)
874.50
Main Entrance Banner Pillar
1,749.00
Banner Rods at Ground Level
209.88
Banner Rods at Centre’s Core Concourse
699.60
Banner Rods at Centre’s Core Level 1
209.88
Banner Rods at West Wing Level 3
209.88
Banner Rods at East Wing Level 3
209.88
Items
Rate*
Per Hanging Point
Banner Rigging Point – Exhibition Hall 1
209.88
209.88
209.88
209.88
Banner Rigging Point – Grand Ballroom 1
209.88
Banner Rigging Point – Grand Ballroom 2
209.88
Banner Rigging Point – Conference Hall 1
209.88
209.88
209.88
Banner Rigging Point – Banquet Hall
209.88
TOTAL
SERVICES WILL NOT BE UNTIL FULL PAYMENT IS RECEIVED
•
•
•
•
Extra charges may be incurred for banners that are re-located by the Centre upon client’s request.
consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data,
please review our Privacy Notice on http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx
Received by,
Name:
Signature:
Date:
Name
:
Date
:
Copied Exhibition Services
Company Stamp:
Page 2 of 3
Date: 12 Oct 2015
Event Name:
Symbol
Symbol
Event Date:
indicate location of banner rods
Symbol
indicates location of main pillars (MP) for banners
indicates location of light boxes (LB)
Please tick your required location
/
Foyer, Ground Level
Centre’s Core Level 1
Centre’s Core Concourse
Main Entrance, Banner Pillar
Foyer, Level 3
Page 3 of 3
Date: 12 Oct 2015
EXHIBITOR BANNER HANGING REQUEST FORM 2016
Please send the completed form and payment to:
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
Designation
:
Attention
: MR / MS
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
The following regulations will apply for banner hanging in the Halls:
1. Banners suspended from the hall ceilings are to be installed and dismantled by the Centre.
2. Banner hanging is subject to approval by Show Organiser. However, the Centre reserves the right to refuse to hang
banners which are deemed unsafe.
3. Banners must only be hung over the exhibitor’s contracted stand space and not over the aisle way.
4. Banners must be of professional quality.
5. Banners of poor workmanship e.g. dirty, crumpled or damaged will be rejected.
6. Only lightweight hanging banners with dimensions of 4 m (W) x 2 m (H) (Horizontal) or 1.5 m (W) x 3 m (H)
(Vertical) - with no lighting or other attachments - will be permitted.
7. The maximum weight of a banner shall not exceed 20 kg.
8. All banners must come with lightweight metal set into the top and bottom of each banner to facilitate hanging.
Installation of banners is subject to the strict adherence of the above pre-conditions, failing which the Centre
reserves the right to refuse installation without any notice.
9. The order for the Banner Hanging Point must be submitted with a truss ceiling plots plan specifying the
exact location(s) of the banner(s) for the Centre’s reference. Please refer to the Official Show Contractor for
a copy of the ceiling plot plan.
10. For Banner hanging at Level 3, Grand Ballroom, Banquet Hall and Conference Halls 1, 2 and 3, the rods used
must measure 6 m (top) and 4.5 m (bottom) for a banner size of 4 m (W) x 2 m (H).
11. Banner cost (including installation/removal and labour) is as per the Centre’s pricing. The trusses and hoists must be
hired from the Centre and will incur additional costs.
12. All banners must be received at least 1 working day prior to the event build-up date.
13. The Centre reserves the right to refuse installation in the event of late delivery.
14. Extra charges may be incurred for banners that are re-located by the Centre upon client’s request.
15. Banners must be collected the day after the event and the Centre will not be responsible for any loss or damage.
16. For all queries regarding the collection of banners, please contact Exhibition Services on +603 2333 2603.
To order this service, please complete the form and submit together with the truss ceiling plot plan and advance
payment to Exhibitions Services.
Page 1 of 3
Date: 18 Dec 2015
•
Location where banner(s) is to be hung :Exhibition Hall
•
Conference Hall
Grand Ballroom
Banquet Hall
Banner Description:1-sided
2-sided*
Vinyl
Cloth
Tarpaulin
*If 2-sided with different designs, please attach design and indicate direction
Horizontal
•
Vertical
Other: _______________________________________
Banner Dimension (in metres) :Height _________________ Width _____________ Approx. Weight _____________
Banner Rigging
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
2 Points Provided Per Banner Per Event
548.02
657.62
712.43
Additional Point Per Banner (Per Event)
274.01
328.81
356.21
N/A
N/A
233.20
Relocation Charge (Per Banner)
No of
No of
Banners Points
Total (RM)
TOTAL
•
•
•
•
•
•
Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment
will be forfeited.
date.
Page 2 of 3
Date: 18 Dec 2015
Payment
Payment option:-
•
Cash
Cheque/Bank Draft
Credit Card
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip.
Banking details are as follows:BANKING DETAILS
•
•
•
Bank
Account Name
Swift Code
:
:
:
CIMB Bank Berhad
Convex Malaysia Sdn Bhd
CIBBMYKL
Account
Number
Bank Address
:
:
80-0104209-3
50088 Kuala Lumpur
If payment is made by credit card, please email a clear photocopy of the front and back of the credit card to
[email protected]. Failure to do so will result in unprocessed applications by both the
Centre and the Card Company and your order(s) will be deemed invalid.
have given us consent to process the same as per our Privacy Notice. For further information on how we collect
and
process
your
personal
data,
please
review
our
Privacy
Notice
on
http://www.klccconventioncentre.com/Our_Policy-@-Personal_Data_Protection_Act_2010.aspx
•
•
I, ___________________________________ MyKad/Passport No _______________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 3 of 3
Date: 18 Dec 2015
HANGING OBJECT REQUEST FORM 2016
Please send the completed form and payment to:
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Installer/Contractor
Company Name
:
Install Date
:
Dismantle Date
:
Venue/ Hall
:
Booth Name
:
Person In Charge Onsite
:
Booth No
:
Email
:
Mobile No
:
Billing Address
Company
:
Co Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
GUIDELINES
i. Hanging structures are permitted in Exhibition Halls 1, 2, 4 and 5, Banquet Hall, Grand Ballroom and Conference Halls 1, 2 and 3.
ii. Hanging structures are not permitted in Hall 6, meeting rooms, lobbies and foyers.
iii. All hanging structures are subject to approval by the Centre. The Centre reserves the right to refuse to hang or install any structures
which are deemed unsafe.
iv. Exhibitions Services Counter will process the Hanging Object Order Form once the Design Plan is accepted by the Centre.
v. You will be notified of the Centre Management’s decision via email.
vi. You may proceed with build-up once the order has been processed and full payment received.
vii. Relocation charges will apply should the position of hoist(s) require shifting after installation is completed.
viii. Hanging structures must be assembled and installed by a qualified installer/builder.
ix. All hanging objects must have at least two (2) points for each assembly.
x. Steel cables used must have a diameter of at least 6 mm.
xi. Hanging structures must be vertical and straight.
xii. Rigging equipment used must be free from defects, fit to purpose, marked to indicate its Working Load Limit (WLL), adequately
maintained and subject to legal requirements for inspection with valid certification.
xiii. Please submit detailed plans of your hanging structures via email no later than fourteen (14) working days prior to build-up.
xiv. Once hanging objects are reviewed and accepted, the installation method must be exactly as approved in the application. Any
changes must receive prior approval from the Centre.
xv. To order this service, please complete the Hanging Object Request Form and return to the Centre along with advance payment.
xvi. Exhibitors must comply with the Centre’s weight and height restrictions for hanging structures. Please refer to the Centre’s Event
Guidelines.
xvii. The Centre’s AV department is the exclusive provider of rigging services.
xviii. The Centre has the right to stop/hold/pause the movement of mother trusses during the build-up and tear-down process.
INFORMATION
1.
Location of proposed rigging :Exhibition Hall 1-5
Conference Hall
Grand Ballroom
Banquet Hall
• Hanging objects located in the Banquet Hall, Grand Ballroom and Conference Halls must be hung using motorised
chain hoist(s). You will be required to hire the motorised chain hoist and truss from the Centre.
Page 1 of 3
Date: 12 Oct 2015
2.
Description of materials used for the hanging object(s) :Metal
Wood
Plastic
Vinyl
Others: _________________________________________________________________________
• Please attach a copy of
3D diagrams
Booth orientation plan
Superimposed rigging plan points for hanging
Hanging object(s) detailed work statement and method
Rigging equipment
object(s)
•
3.
4.
5.
If the hanging structures/objects are to be hung directly above the exhibitor booth, then the respective truss can be mobilised.
However, if the hanging structures/objects are to be hung directly above the exhibitor booth, and the booth is located between two or
more trusses (shared with neighbouring stands), then the Centre requires the use of motorised chain hoists. This will alleviate any
interference with the neighbouring stands and facilitate smooth installation and dismantling.
Non-sharing truss
Sharing truss with neighbouring stands
Does your hanging structure(s) require electricity?
Yes
No
If power/electricity is required, please use the cable from the ground structure.
Does your hanging structure(s) have light(s)?
Yes
No
• Please order electricity through the Show’s Official Contractor
6.
What is the height from floor to the top of hanging object (s) (max. height permitted is 6 m) : ___________________________(m)
7.
What is the height from floor to the bottom of hanging object (s) : ______________________________(m)
8.
Total weight of the hanging object(s)
:
(kg)
• For safety reasons, please attach a Certified Structural Engineering Drawing for any hanging objects exceeding 500 kg
• Any hanging objects weighing in excess of 500 kg will be hung using motorised chain hoist(s).
• You are required to hire the motorised chain hoist(s) and/or truss from the Centre.
• The Centre’s AV crew will assemble/dismantle the motorised chain hoist(s) during build-up and tear-down.
9.
Number of hanging points and truss
required
A
: Points:____________ Motor hoist : ___________ Portable truss: ________________
Structure Rigging (Point)
Incentive*
Standard*
20 kg - 250 kg (2 Points Provided)
1,498.31
1,797.97
1,947.80
251 kg – 500 kg (2 Points Provided)
1,749.00
2,098.80
2,273.70
501 kg – 1,000 kg (2 Points Provided)
1,999.69
2,399.63
2,599.60
Additional Points
373.12
447.74
485.06
B
Onsite*
Total (RM)
Subtotal (A – Structure Rigging)
Rigging Equipment
Incentive*
Standard*
Onsite*
Hoist Motor 500 kg Per Unit Per Day
687.94
825.53
894.32
Hoist Motor 1,000 kg Per Unit Per Day
1,375.88
1,651.06
1,788.64
Tri Truss (1 m) Per Unit Per Day (1.7 tonne max load) – 300 mm
139.92
167.90
181.90
Box Truss (1 m) Per Unit Per Day (2.5 tonne max load) – 420 mm 139.92
167.90
181.90
Box Truss (1 m) Per Unit Per Day (2.5 tonne max load) – 520 mm 139.92
167.90
181.90
Hoist Relocation Charges
Unit x
Days
Total (RM)
583.00
The hire of Rigging Equipment is subject to availability.
No of
Points
Subtotal (B - Rigging Equipment)
TOTAL (A + B)
•
•
•
•
•
•
INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION FORMS are
received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES will apply
after the deadline. ONSITE RATES are applicable for each on-site order.
Page 2 of 3
Date: 12 Oct 2015
Payment
•
Payment option :-
•
•
•
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details are as
follows:BANKING DETAILS
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the Card
Company and your order(s) will be deemed invalid.
consent to process the same as per our Privacy Notice. For further information on how we collect and process your personal data,
please
review
our
Privacy
Notice
on
Cash
•
Cheque/Bank Draft
Credit Card
INDEMNITY AGREEMENT
The contracted exhibitor, installer or builder, must by signature below certify and guarantee that the :i.
Rigging method (stress points) for the hanging structure(s) are properly engineered and tested.
ii.
Structure(s) is constructed to meet all applicable regulations and safety measures and can thus be hung safely.
iii.
The rigging points load do not exceed the load limits as detailed above.
By signing below, the exhibitor, installer or builder releases the Kuala Lumpur Convention Centre from any liability in connection with the
structure(s) and agree to indemnify and hold harmless the Centre from any loss, damage or injury arising from the hanging structure(s).
I, _______________________________________________ as the ______________________________________ acting on
behalf of my Company, ______________________________________________________ certify that I have read & understood
the information above & agree to be bound thereby.
Signature
:
Date
:
Company Stamp
:
I,____________________________________________ MyKad/Passport No ________________________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 3 of 3
Date: 12 Oct 2015
POTTED PLANTS FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
:
Mobile
:
Billing Address
:
Company
Co Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Potted Plants (4 Days)
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
Large (5ft – 6ft)
39.63
47.56
51.52
Medium (3ft – 4ft)
33.63
40.35
43.72
Small (1ft – 2ft)
26.42
31.71
34.35
Unit
Total (RM)
TOTAL
Notes
•
•
•
•
Potted plants are delivered to the booth on the last day of the build–up day.
Flowers are delivered to the booth on the first day of show (morning).
Potted plants are ordered in a 4 days package.
Late order is subject to availability.
•
•
•
•
•
•
Notice of cancellation must be given at least seven (7) days before the event date, failing which your payment will
be forfeited.
date.
Page 1 of 2
Date: 12 Oct 2015
POTTED PLANTS FORM 2016
Payment
•
Payment option:-
•
•
•
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
Cash
•
Cheque/ Bank Draft
Credit Card
I __________________________________________ Mykad/Passport No __________________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 2 of 2
Date: 12 Oct 2015
BOOTH CATERING FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
GST Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Date
Delivery Time
Item
RM
Qty
Total (RM)
TOTAL
No
Asian Menu
Quantity
Incentive Rate* Standard Rate*
Onsite Rate*
1
# Almond Shrimp Toast
100 pcs
338.33
405.99
439.82
2
# Curry Puff (Vegetables)
100 pcs
462.02
554.42
600.62
3
# Deep Fried Samosa with Yoghurt Dip
120 pcs
338.33
405.99
439.82
4
# Roti Jala with Chicken Curry
100 pcs
338.33
405.99
439.82
5
# Mini Glutinous Rice Dumpling
50 pcs
462.02
554.42
600.62
6
# Five Spices Garlicky Fried Chicken Tulip
60 pcs
462.02
554.42
600.62
Page 1 of 3
Date: 12 Oct 2015
No
Asian Menu
Quantity
Onsite Rate*
7
# Oven Baked Teriyaki Chicken Tulip
60 pcs
8
# Otak-otak Seafood Tartlet
80 pcs
338.33
405.99
439.82
9
# Sesame Balls
60 pcs
462.02
554.42
600.62
10
# Supreme Curry Puff
60 pcs
462.02
554.42
600.62
No
Western Menu
Quantity
462.02
554.42
600.62
Onsite Rate*
1
Chips & Nuts
Per Bowl
38.80
46.57
50.45
2
Crudités with Vegetable Dips
Per Glass
69.12
82.94
89.86
3
Grissini Stick & Cheese Straw
Per Glass
53.36
64.03
69.36
4
Assorted Finger Sandwiches
60 pcs
462.02
554.42
600.62
5
# Mushroom Bouchees
60 pcs
462.02
554.42
600.62
6
# Seafood Vol-au-vent
60 pcs
462.02
554.42
600.62
7
# Honey-Glazed Chicken Tulip
60 pcs
462.02
554.42
600.62
8
# Chicken Bouchees
60 pcs
462.02
554.42
600.62
9
Tuna Nicoise in Cherry Tomatoes
100 pcs
462.02
554.42
600.62
10
Salmon Tartare Croutes
100 pcs
462.02
554.42
600.62
11
Chicken with Pesto Mayo
100 pcs
462.02
554.42
600.62
12
# Ratatouille in Tartlet with Cheese Gratin
100 pcs
462.02
554.42
600.62
13
Seafood Tortilla Rolls
100 pcs
462.02
554.42
600.62
No
Sweet Items
Quantity
Onsite Rate*
1
American Cookies
50 pcs
338.33
405.99
439.82
2
Assorted Malay Kuih (Available from 12noon Onwards)
100 pcs
338.33
405.99
439.82
3
Selection of French Pastries
50 pcs
338.33
405.99
439.82
4
Assorted Nyonya Kuih (Available from 12noon Onwards)
100 pcs
338.33
405.99
439.82
5
# Apple Strudel
120 pcs
338.33
405.99
439.82
6
Mini Fruits Flan
100 pcs
462.02
554.42
600.62
7
Rich Chocolate Brownies
100 pcs
462.02
554.42
600.62
8
Carrot Cake
100 pcs
462.02
554.42
600.62
9
Pandan Tiramisu
100 pcs
462.02
554.42
600.62
10
Seasonal Fresh Fruit Platter
Per Platter
462.02
554.42
600.62
No
Deluxe Menu
Quantity
Onsite Rate*
1
Assorted Open-faced Square Sandwiches
60 pcs
462.02
554.42
600.62
2
Peking Duck Roulade
50 pcs
515.37
618.45
669.98
3
Crabmeat Aioli with Fish Roe
50 pcs
515.37
618.45
669.98
4
Beef Roulade with Harvest of Spring
50 pcs
515.37
618.45
669.98
5
# Lamb Medras in Parisienne Potatoes
80 pcs
515.37
618.45
669.98
6
Salmon Rossette with Dill Creame
50 pcs
515.37
618.45
669.98
7
Feta Cheese and Olives Skewers
50 pcs
515.37
618.45
669.98
8
Cold Cuts with Condiments
Per Platter
662.10
794.52
860.73
9
Cheese Platter (Serving for 30 People Only)
Per Platter
877.95
1,053.54
1,141.34
10
Deluxe French Pastries
60 pcs
515.37
618.45
669.98
Rules and Regulations
•
•
The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.
Any outside food items brought into its premises for sale and consumption is strictly prohibited.
Page 2 of 3
Date: 12 Oct 2015
Notes
•
•
•
•
Crockery and cutlery will be provided. Lost or missing crockery and cutlery will be borne by exhibitors.
Power connection shall be arranged for any order(s) of hot food (Marked #). Please arrange with the appointed booth
contractor prior to build-up.
For the hiring of service personnel, please refer to the Catering Service Staff Order Form.
The Booth Catering order(s) and services are subject to availability.
Terms & Conditions
•
•
•
•
•
•
INCENTIVE RATES require that ORDER FORMS AND FULL PAYMENT or CREDIT CARD AUTHORISATION FORMS
are received a minimum of fourteen (14) days prior to the event move-in date. STANDARD RATES and ONSITE RATES
will apply after the deadline. ONSITE RATES are applicable for each on-site order.
forfeited.
Payment
•
Payment option:-
•
•
•
If payment is by telegraphic transfer, kindly forward via fax or email a copy of the telegraphic transaction slip. Banking details
are as follows:BANKING DETAILS
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and the
Card Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you have given
us consent to process the same as per our Privacy Notice. For further information on how we collect and process your
personal data, please review our Privacy Notice
on
Cash
•
Cheque/ Bank Draft
Credit Card
I __________________________________________ Mykad/Passport No _______________________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 3 of 3
Date: 12 Oct 2015
BEVERAGE FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
GST Registration No
:
Attention
: MR / MS
Designation
:
Address
:
City
:
Postal Code
:
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Date
Delivery Time
Item
RM
Unit
Total (RM)
TOTAL
*Deposit for water dispenser is RM1000.00 (refundable)
TOTAL
Page 1 of 3
Date: 12 Oct 2015
BEVERAGE FORM 2016
No
Alcoholic Beverages
Unit
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
1
Champagne
Per Bottle (750ml)
670.45
804.54
871.59
2
Sparkling wine
Per Bottle (750ml)
286.84
344.20
372.89
3
Red Wine (House pour)
Per Bottle (750ml)
139.92
167.90
181.90
5
White Wine (House pour)
Per Bottle (750ml)
139.92
167.90
181.90
7
Beer by Barrel – Carlsberg/Tiger
Per Barrel (30L)
1,574.10
1,888.92
2,046.33
8
Beer by Can – Carlsberg/Tiger
Per Carton (24 Cans)
419.76
503.71
545.69
No
Non-Alcoholic Beverages
Unit
Incentive
Rate*
Standard
Rate*
Onsite
Rate*
1
Bottle RO Water (500ml)
Carton (24 Bottles)
99.11
118.93
128.84
2
Water Dispenser + 5 Units of Bottled RO Water
A Machine + 5 Units
670.45
804.54
871.59
3
Bottle Water Refill – 19 Litre
Per Bottle
N/A
104.94
4
Disposal Paper Cup
Per Pack (50 Cups)
5
Soft Drink – Coca Cola/ Light Coke/ Sprite (325ml)
Per Carton (24 Cans)
6
San Pellegrino Italian Soda – Pompelmo / Aranciata /
Per Carton (24 Bottles)
Limonata (200ml)
7
Juices – Orange/Apple (250ml)
N/A
N/A
29.15
N/A
163.24
195.89
212.21
291.50
349.80
378.95
Per Carton (24 Packets) 186.56
223.87
242.53
Rules and Regulations
•
•
The Kuala Lumpur Convention Centre has exclusive food and beverage distribution rights within the venue.
Any outside beverages brought into its premises for sale and consumption is strictly prohibited.
Notes
•
•
•
•
•
•
A deposit of RM1,000.00 must be placed for each water dispenser.
The deposit shall be refunded via an Electronic Fund Transfer (EFT) to your account within 14 working days of the
centre's receipt of the duly completed and signed EFT form.
Crockery and cutleries are available. The exhibitor is responsible and will be charged for any loss or damaged crockery
and cutleries.
Power connection shall be arranged for any order(s) water dispenser(s) or beer (barrel). Please arrange with the
appointed booth contractor.
For the hiring of service personnel, please refer to the Catering Service Staff Order Form.
The beverage order(s) and services are subject to availability.
•
•
•
•
•
•
forfeited.
Page 2 of 3
Date: 12 Oct 2015
BEVERAGE FORM 2016
Payment
•
Payment option:Cash
Cheque/ Bank Draft
Credit Card
•
•
•
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
[email protected]. Failure to do so will result in unprocessed applications by both the Centre and
the Card Company and your order(s) will be deemed invalid.
Personal Data: We use your personal data to provide better customer service. By providing personal data, you have
given us consent to process the same as per our Privacy Notice. For further information on how we collect and process
your personal data, please review our Privacy Notice on http://www.klccconventioncentre.com/Our_Policy-@Personal_Data_Protection_Act_2010.aspx
•
I ____________________________________________ Mykad/Passport No __________________________ , hereby authorise
MasterCard
Credit Card No
:
ID No
:
Amount (RM)
:
Visa
Expiry Date
:
/
/
:
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 3 of 3
Date: 12 Oct 2015
SECURITY SERVICES FORM 2016
Exhibition Services
Tel: +603 2333 2603
Event Name
:
Venue/Hall
:
Event Date
:
Booth Name
:
Booth No
:
:
Mobile
:
Billing Address
Company
:
Co Registration No
:
Attention
: MR / MS
Designation
:
:
Address
:
City
:
Postal Code
State
:
Country
:
Tel
:
Fax
:
Email
:
Mobile
:
Security Services (Per Hour)
Incentive Rate: RM51.42
Date Required
Time Required
Standard Rate: RM61.70
Booth Number
Number of
Security (s)
Onsite Rate: RM66.85
Hourly Rate
(Min 8 - Hour Block)
Total
(RM)
TOTAL
Notes
•
•
•
•
The hiring of security service is based on an hourly rate, with a minimum of 8 hours.
The rate for overnight hiring between 12 midnight to 8am is double the normal rate.
The hiring of overnight security personnel is subject to the event organiser’s approval.
Late orders are subject to availability.
Page 1 of 2
Date: 12 Oct 2015
SECURITY SERVICES FORM 2016
forfeited.
date.
•
•
•
•
•
•
Payment
•
Payment option:-
•
•
•
Bank
: CIMB Bank Berhad
Account Name
Bank Address
Swift Code
: CIBBMYKL
50088 Kuala Lumpur
•
Cash
•
Cheque/ Bank Draft
Credit Card
I ________________________________________ Mykad/Passport No ______________________ , hereby authorise
MasterCard
Visa
Credit Card No
:
ID No
:
Expiry Date
:
Amount (RM)
:
:
/
/
Name:
Date Received:
Signature:
Date:
Company Stamp:
Page 2 of 2
Date: 12 Oct 2015
TEMPORARY STAFF / HOSTESS ORDER FORM
TYPE
RATE
(MYR)
Assistant
200.00
Hostess
250.00
QUANTITY
WORKING DAY/S
1st
2nd
3rd
4th
5th
TOTAL AMOUNT
(a) Working Hours : 8am – 6pm, with 1 hour lunch break per day.
(Working more than 4 hours will be consider as 1 day charge.)
(b) Language Spoken: English – Chinese and/or Bahasa Malaysia
(c) Uniform: Office Attire / advise by person ordered
(d) Meals to be provided.
(e) Job scope : Assistant / Hostess
PAYMENT DETAILS
1. Payment can be made by cheque or bank transfer :
Bank Account Details:
Beneficiary
: Event Point Services
Account
: 3158 135 909
Bank
: Public Bank Berhad – Sg Buloh Branch
Lot 403 & 404, Jalan 1A/1, Bandar Baru Sg Buloh, 47000 Selangor, Malaysia
2.
If payment is made through bank transfer, kindly forward a copy of the payment record/slip to : [email protected]
Authorized By (Exhibitor) : Booth No.............................................
Please return this completed form to :
Name............................................................................................
Event Point Services
Company.......................................................................................
No. 62A, Jalan SP3, Taman Sri Putra
Telephone....................................................................................
47000 Sg. Buloh, Selangor Darul Ehsan, Malaysia
Email.............................................................................................
Tel : +603 6144 6056 Mobile : +6012 385 1238
Signature.............................................Date..………………..................
Attention : Ms Jeenee, Au ([email protected])

ISPRM 2016

Transcription

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