September 26

Transcription

September 26

CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE
Thursday, September 26, 2013
SCRD Boardroom, 1975 Field Road
AGENDA
CALL TO ORDER:
1:30 p.m.
AGENDA
1.
Adoption of Agenda
REPORTS
2.
Treasurer – Sechelt and Area Public Library Funding Agreement
Annex A
Pages 1-18
3.
Chief Building Inspector and Bylaw Manager – Gull Nesting
Mitigation System for Gibsons Library
Annex B
pp 19-20
4.
Treasurer – 2014 Base Budget and Goal Setting
Annex C
pp 21-35
5.
Treasurer – 2014 Budget Process and Financial Plan Timetable
Annex D
pp 36-38
6.
Treasurer – 2013 and 2014 Work Plan and Carry-forward Reporting
Annex E
pp 39-40
7.
Treasurer – 2014 Budget Engagement and Communication Plan
Annex F
pp 41-45
8.
Manager, Legislative Services – Federation of Canadian
Municipalities (FCM) Response to Resolutions on Affordable
Housing
Annex G
pp 46-47
9.
Treasurer – Grant-in-Aid Application – Williamson Landing Fire
Protection Society
Annex H
pp 48-61
10. Treasurer – Grant-in-Aid Application – Heart Garden Project
Annex I
pp 62-70
11. General Manager, Community Services – Roberts Creek Community
Use Room Agreement
Annex J
pp 71-76
Corporate and Administrative Services Committee Agenda – September 26, 2013
12. 2013 UBCM Meeting Debrief
Page 2
Annex K
pp 77-79
COMMUNICATIONS
13. Minister of Community, Sport and Cultural Development
Re: White Paper on Local Government Elections
Annex L
pp 80-81
14. Deer Crossing The Art Farm
Re:
Synchronicity Coast Culture Fest In-Kind Donation
Request
Annex M
pp 82-83
NEW BUSINESS
IN CAMERA
That the public be excluded from attendance at the meeting in
accordance with Sections 90(1) (k) (i) of the Community Charter –
“negotiations and related discussion respecting the proposed
provision of a municipal service that are at their preliminary stages
and that, in the view of the council, could reasonably be expected to
harm the interests of the municipality if they were held in public” and
“the receipt of advice that is subject to solicitor-client privilege...”.
ADJOURNMENT
A
SCRD STAFF REPORT
DATE:
August 17, 2013
TO:
Corporate and Administrative Services Committee, Sept. 26, 2013
FROM:
Tina Perreault, Treasurer
RE:
SECHELT PUBLIC LIBRARY MOU FUNDING AND SERVICE AGREEMENT REVISIONS
AND PER CAPITA INFO
RECOMMENDATION(S):
THAT the Treasurer’s report regarding the ‘Sechelt Public Library MOU Funding and
Service Agreement Revisions and Per Capita Info’ be received;
AND THAT the Board provide direction on next steps for approval of the agreement.
BACKGROUND
At the July 25th, 2013 regular Board meeting, resolution 358/13, recommendation #6 was
adopted as follows (partial excerpt):
Recommendation No. 6
358/13 cont.
Memorandum of Understanding – Sechelt and Area Public Library
Funding and Service Agreement
AND THAT the Sechelt and Area Public Library Funding and Service
Agreement be deferred to the September Corporate and Administrative
Committee Meeting pending staff response to the following matters:
• clarification of the provincial average level per capita funding for the
province;
• clarification of the detail of per capita funding for the Gibsons and District
Public Library and the Sechelt Public Library;
• clarification of what the Roberts Creek Library Service is paying on a per
capita basis relative to the provincial average;
• that the 5 year funding agreement include a provision that allows review
and alteration of the funding allocation within that 5 year period;
• review the arbitration clause and the lack of a null assignment clause;
• consideration of separating signing authority for each of the Sunshine
Coast Regional District Electoral Areas funding partners;
AND FURTHER THAT any changes be sent to the District of Sechelt and
Sechelt Indian Government District for review before signing the agreement.
N:\Finance\1880 Reports, Statistics - Financial\1880-01 Reports - General\2013-SEPT-26 CAS STAFF
REPORT - SL Funding Agreement Revisions.docx
1
Public Library Funding and Service Agreement Revisions and Per Capita Info
Page 2
DISCUSSION
Per Capita Funding
According to the 2012 British Columbia Public Libraries Statistics, the per capita provincial
average of local government support was $41.76. In the same year, the local government
support per capita received by the Gibsons & District Public Library (GDPL) was $43.30 with a
service population of 11,725 and $30.53 for the Sechelt Public Library (SPL) with a service
population of 16,022. This funding doesn’t include provincial or other sources, such as grants
and fees, but is strictly the funding from the local governments participating in the library
system. The Provincial per capita funding average for 2012 was $3.22 and is not included in
the local government amount. Staff contacted the Ministry on how they determine their per
capita funding, and at the time of this report, we still await a response. Libraries Statistics
information for 2013 was also not available.
The Roberts Creek (Area D) Library function (646) pays into the Gibsons & District Public
Library, the Sechelt Public Library, and contributes to the Roberts Creek Reading Room. In
2013, the Area D contribution to GDPL operating grant was $52,613, $58,439 to the SPL and
$11,162 went to the RC Reading Room, for a total of $122,213. The 2011 census reported the
population of Area D at 3,244, which would make the 2013 per capita for Area D $37.67. This is
($4.09) less, relative to the 2012 provincial average of $41.76. It is important to note that the
respective libraries are funded differently. For instance the GDPL is a Regional Library Service,
which Area D is a contributor, so in addition to the grant, the building maintenance is paid as
well as an administration cost. The SPL is not part of a Regional District funding model, and
receives funding through a historical percentage allocation versus through assessment.
Funding and Service Agreement Amendments
Within Section 4.0 ‘Terms’, item 4.1 outlines how modification of the agreement will be
addressed. In this revision, we added item 4.2 which specifically deal with a provision to modify
the funding allocation. Since one of the key objectives of the funding agreement was to provide
certainty of funding to the Library, any modifications to the allocation would still maintain the
total yearly funding, per Section 1.2, but allocations between the funders could change.
Staff reviewed both the arbitration and mediation clause and refined the wording to be more
concise. One of the key changes to the arbitration section of the agreement was the removal of
arbitration to be “administered by Mediate BC”. Upon more research, it was found that Mediate
BC doesn’t administer arbitration services. In Section 2.0, a ‘null assignment’ clause was
added, with the caveat that any mutually agreed upon change would be deemed a modification
and therefore, handled according to Section 4.0. We didn’t put a complete ‘no assignment’
provision, to allow the Library to benefit from any innovative ways to enhance services to users
within the framework of the Library Act and the Service agreement, in the future.
Signing Authorities
According to legislation, the official signing authorities for the Sunshine Coast Regional District
are the Chair and the Corporate Officer. However, we named the specific areas represented
within the Sunshine Coast Regional District and added a statement for the ‘Signatures’ section
to specifically name the funders on behalf of the agreement. Signatory lines were added beside
the authoritative signatures for the SCRD, in acknowledgment to the specific rural areas. The
funding apportionment and process to modify the funding commitment outlined in Section 1.2,
implies five separate funding entities as having input.
2
Public Library Funding and Service Agreement Revisions and Per Capita Info
Page 3
Feedback and next steps
A copy of the above motion (358/13) and the revised agreement was sent to the Sechelt Indian
Government District and the District of Sechelt for comment. At the date of this report, no
additional feedback was provided, and according to the SIGD staff, they’re awaiting the final
proposed draft before forwarding to their council for approval. If the Committee no longer has
any issues with the revised agreement, Staff recommend that the agreement be forwarded to
the Board for approval and that the Chair and Corporate Officer, along with the specific SCRD
area Directors. We would also forward the resolution and MOU to the other parties for approval
and signatures.
Attachments:
1.
2.
3.
4.
British Columbia Public Libraries Statistics, 2012 (Ministry of Education)
Per Capita Local Government Support Statistics
Revised SPL Funding and Service Agreement MOU
2012/2013 approved Library Funding
3
British Columbia Public Libraries Statistics, 2012
Open Data Release:
Libraries and Literacy
Ministry of Education
British Columbia
Year
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
Location
Alert Bay Public Library & Museum
Beaver Valley Public Library
Bowen Island Public Library
Burnaby Public Library
Burns Lake Public Library
Cariboo Regional District Library System
Castlegar & District Public Library
Chetwynd Public Library
Coquitlam Public Library
Cranbrook Public Library
Creston Public Library Association
Dawson Creek Municipal Public Library
Elkford Public Library
Fernie Public Library
Fort Nelson Public Library
Fort St. James Centennial Library
Fort St. John Public Library Association
Fraser Lake Public Library
Fraser Valley Regional Library
2012 Gibsons & District Public Library
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
Grand Forks & District Public Library
Granisle Public Library
Greater Victoria Public Library
Greenwood Public Library
Hazelton District Public Library
Houston Public Library
Hudson's Hope Public Library
Invermere Public Library
Kaslo & District Public Library
Kimberley Public Library
Kitimat Public Library Association
Lillooet Area Public Library
Mackenzie Public Library
McBride & District Public Library
Midway Public Library
Nakusp Public Library
Nelson Municipal Library
New Westminster Public Library
North Vancouver City Library
North Vancouver District Public Library
Okanagan Regional Library
Pemberton & District Public Library
Pender Island Public Library
Penticton Public Library
Port Moody Public Library
Pouce Coupe Public Library
Powell River Public Library
Prince George Public Library
Prince Rupert Library
Radium Hot Springs Public Library
Richmond Public Library
Rossland Public Library Association
Salmo Public Library
Salt Spring Island Public Library
2012 Sechelt Public Library
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
2012
Local
Type of
Total local
government Provincial Provincial
Library Population government support per operating
support per
System Served
support
capita
grant
capita
1,082
$7,500
$6.93
$4,243
$3.92
A
5,120
$167,367
$32.69
$16,531
$3.23
A
3,716
$164,245
$44.20
$11,148
$3.00
M
229,464 $11,273,477
$49.13
$408,446
$1.78
M
6,635
$141,000
$21.25
$22,150
$3.34
A
65,847
$2,724,330
$41.37
$243,747
$3.70
I
13,929
$420,689
$30.20
$37,608
$2.70
A
5,387
$375,499
$69.70
$17,238
$3.20
A
127,809
$4,359,734
$34.11
$227,500
$1.78
M
25,721
$634,510
$24.67
$70,265
$2.73
M
13,863
$325,562
$23.48
$37,430
$2.70
A
18,903
$493,084
$26.08
$51,038
$2.70
M
2,730
$84,201
$30.84
$8,736
$3.20
A
7,668
$225,817
$29.45
$25,622
$3.34
A
6,324
$313,280
$49.54
$20,237
$3.20
A
4,185
$140,827
$33.65
$15,574
$3.72
A
34,194
$465,800
$13.62
$92,324
$2.70
A
3,379
$66,237
$19.60
$11,078
$3.28
A
693,276 $21,931,078
$31.63 $1,265,144
$1.82
R
Name of Library System
Alert Bay
Beaver Valley
Bowen Island
Burnaby
Burns Lake
Cariboo
Castlegar & District
Chetwynd
Coquitlam
Cranbrook
Creston
Dawson Creek
Elkford
Fernie
Fort Nelson
Fort St. James
Fort St. John
Fraser Lake
Fraser Valley
Gibsons & District
A
11,725
$507,751
$43.30
$37,520
$3.20
Grand Forks & District
Granisle
Greater Victoria
Greenwood
Hazelton District
Houston
Hudson's Hope
Invermere
Kaslo & District
Kimberley
Kitimat
Lillooet Area
Mackenzie
McBride & District
Midway
Nakusp
Nelson
New Westminster
North Vancouver City
North Vancouver District
Okanagan
Pemberton & District
Pender Island
Penticton
Port Moody
Pouce Coupe
Powell River District
Prince George
Prince Rupert
Radium Hot Springs
Richmond
Rossland
Salmo
Salt Spring Island
A
A
M
A
A
A
A
M
A
M
A
A
M
A
A
A
M
M
M
M
R
A
A
M
M
M
M
M
M
M
M
A
A
A
9,006
389
318,870
978
6,348
3,039
1,055
8,867
2,513
8,589
9,098
4,416
3,841
1,750
669
2,415
18,740
67,880
51,652
90,523
371,688
6,458
5,372
33,110
34,488
804
20,087
89,565
14,910
1,028
197,631
3,563
2,800
11,292
$329,756
$40,617
$13,971,017
$9,804
$82,325
$108,299
$80,413
$150,419
$56,485
$182,514
$518,586
$211,048
$221,270
$132,200
$12,450
$92,500
$699,390
$3,543,392
$3,101,680
$5,543,170
$15,186,815
$241,242
$79,606
$951,219
$1,479,049
$63,415
$780,160
$3,671,890
$526,000
$36,846
$8,044,800
$126,000
$62,220
$220,099
$36.62
$104.41
$43.81
$10.02
$12.97
$35.64
$76.22
$16.96
$22.48
$21.25
$57.00
$47.79
$57.61
$75.54
$18.61
$38.30
$37.32
$52.20
$60.05
$61.23
$40.86
$37.36
$14.82
$28.73
$42.89
$78.87
$38.84
$41.00
$35.28
$35.84
$40.71
$35.36
$22.22
$19.49
$28,819
$4,258
$588,754
$3,187
$26,236
$12,147
$4,093
$28,374
$8,042
$27,485
$33,632
$14,406
$18,311
$6,608
$3,000
$8,861
$50,598
$120,826
$99,174
$178,264
$945,807
$20,666
$17,190
$93,369
$86,220
$3,000
$56,611
$200,917
$46,888
$3,290
$351,783
$12,899
$8,960
$33,876
$3.20
$10.95
$1.85
$3.26
$4.13
$4.00
$3.88
$3.20
$3.20
$3.20
$3.70
$3.26
$4.77
$3.78
$4.48
$3.67
$2.70
$1.78
$1.92
$1.97
$2.54
$3.20
$3.20
$2.82
$2.50
$3.73
$2.82
$2.24
$3.14
$3.20
$1.78
$3.62
$3.20
$3.00
A
16,022
$489,180
$30.53
$43,259
$2.70
M
A
M
A
M
M
A
I
M
M
A
R
M
A
M
M
7,734
4,885
19,745
499
473,347
1,501
21,320
132,352
9,061
2,436
1,772
433,184
652,419
7,570
46,223
10,760
$244,152
$194,810
$850,776
$50,000
$14,770,155
$59,193
$586,131
$8,159,366
$414,940
$294,794
$100,230
$16,486,624
$41,183,000
$165,761
$4,131,373
$756,066
$31.57
$39.88
$43.09
$100.20
$31.20
$39.44
$27.49
$61.65
$45.79
$121.02
$56.56
$38.06
$63.12
$21.90
$89.38
$70.27
$26,592
$15,782
$53,312
$4,330
$842,558
$4,803
$59,462
$345,733
$36,035
$8,634
$6,992
$1,193,320
$1,169,202
$26,538
$82,277
$34,432
$3.44
$3.23
$2.70
$8.68
$1.78
$3.20
$2.79
$2.61
$3.98
$3.54
$3.95
$2.75
$1.79
$3.51
$1.78
$3.20
Sechelt
Smithers Public Library
Smithers
Sparwood Public Library
Sparwood
Squamish Public Library
Squamish
Stewart Public Library
Stewart
Surrey Public Library
Surrey
Taylor Public Library
Taylor
Terrace Public Library
Terrace
Thompson-Nicola Regional District Library Syste Thompson-Nicola
Trail & District Public Library
Trail & District
Tumbler Ridge Public Library
Tumbler Ridge
Valemount Public Library
Valemount
Vancouver Island Regional Library
Vancouver Island
Vancouver Public Library
Vancouver
Vanderhoof Public Library
Vanderhoof
West Vancouver Memorial Library
West Vancouver
Whistler Public Library
Whistler
Average
4
Counting Opinions (SQUIRE) Ltd.
$41.76
$3.22
Per Capita Local Government Support Statistics
2013/2012
Gibsons & District Public Library
2013 Population
2013 Operating
Grant Contribution
2013 Per Capita
Contribution
2012 (1) Population
Gibsons
4,450
$143,863
$32.33
4,450
$140,679
$31.61
Electoral Area D (Roberts Creek)
1,794
$52,613
$29.33
1,196
$52,478
$29.25
Sunshine Coast Regional District
Electoral Area E (Elphinstone)
3,851
$89,903
$23.35
3,851
$87,913
$22.83
Electoral Area F (West Howe Sound)
2,228
$231,810
$104.04
2,228
$226,680
$101.74
12,323
$518,189
$42.05
11,725
$507,751
$43.30
9,496
$305,257
$32.15
9,496
$314,556
$33.13
825
$10,095
$12.24
825
$8,381
$10.16
Regional District
Local Government Area
Population SubGrant Total
2012 Operating
Grant Contribution
2012 Per Capita
Contribution
Sechelt Public Library
Regional District
Local Government Area
Sechelt
Indian Government Sechelt
Electoral Area A (Egmont, Pender Harbour)
1,547
$25,103
$16.23
1,547
$21,551
$13.93
Electoral Area B (Halfmoon Bay)
2,958
$105,664
$35.72
2,958
$91,867
$31.06
Electoral Area D (Roberts Creek)
1,794
$58,439
$32.57
1,196
$52,824
$29.45
16,620
$504,558
$30.36
16,022
$489,180
$30.53
Population SubGrant Total
5
2013 Approved Library Grants
with per capita Info
Gibsons & District Public Library 2013
Approved Funding
Grant
Area A
Area B
Area D
Area E
Area F
TOG
SIGD
DOS
52,613
89,903
231,810
143,863
518,188
2012 Grant
% change
507,751
2.06%
Admin
3,107
5,307
13,685
8,493
30,593
SCRD
Maint
2,349
4,012
10,344
6,420
23,125
Total
58,090
99,222
255,839
158,776
571,906
-
Sechelt Public Library 2013 Approved Funding Allocation
2013 Grant
Request
2013
Special
Project
Request
Previous Rent
Added to
Operating GrantLess Special
Project Request
22,338
90,695
51,886
8,395
296,317
836
4,527
2,182
1,929
10,442
4,371
514
8,940
1,186
469,631
17,000
17,927
164,919
RD Portion
7,546
RD Portion
484,068
-2.98%
Subtotal
25,103
105,664
58,439
10,095
305,257
504,558
16,741
189,206
RD Portion
RD Portion
24,287
N:\Finance\1700 Budget Information\1700-02 Planning\Libraries\2013 Summary-Library Funding BV - Copy
Admin
1,442
5,971
3,834
11,247
Sechelt Public Library 2012 Funding Allocation
2012 Actual
Operating
Grant
2012 Rent
Total SAPL
26,545
21,551
2,765
111,635
91,867
14,969
62,273
52,824
7,215
10,095
8,381
1,700
305,258
316,156
61,401
515,806
490,780
88,050
166,243
24,949
RD Portion RD Portion
166,243
13.81%
6
Total
24,316
106,836
60,039
10,081
377,557
578,830
191,192
Admin
Support
5,650
3,583
2012Total
with Admin
Support &
Rent
24,316
112,486
63,622
10,081
377,557
588,063
200,425
RD Portion
Reading Rooms 2013
Funding
2011
Total 2013
Census
Operating
Population
Grant
Stats
Contribution
2013 Total
Total 2013 Per Capita
Funding
Funding
Total
Grant
500
Admin
11,162
202
11,364
11,662
202
11,864
500
2678
2675
3244
3482
2015
4437
797
9291
28,619
$25,603
$105,664
$122,213
$89,903
$231,810
$143,863
$10,095
$305,257
$9.56
$39.50
$37.67
$25.82
$115.04
$32.42
$12.67
$32.86
$27,045
$111,635
$131,727
$99,222
$255,839
$158,776
$10,095
$305,258
$10.10
$41.73
$40.61
$28.50
$126.97
$35.78
$12.67
$32.86
$1,034,408
$36.14
$1,099,576
$38.42
FUNDING AND SERVICE AGREEMENT
SECHELT PUBLIC LIBRARY
This Memorandum of Understanding dated for reference the ______ day of
___________, 2013.
BETWEEN:
SUNSHINE COAST REGIONAL DISTRICT
As Represented by:
Area A- Egmont/Pender Harbour;
Area B- Halfmoon Bay; and &
Area D- Roberts Creek
1975 Field Road
Sechelt, BC
V0N 3A1
(the "Regional District")
AND:
THE SECHELT INDIAN GOVERNMENT DISTRICT
Box 740
Sechelt, BC VON 3A0
(the “SIGD”)
AND:
THE DISTRICT OF SECHELT
Box 129
Sechelt, BC VON 3A0
(the “District’)
(referred to collectively as the “Funders”)
AND:
SECHELT PUBLIC LIBRARY
Box 2104
Sechelt, BC, V0N 3A0
(the “Library”)
WHEREAS:
A.
The Regional District and the District have the authority under Section 176(1)(c) of the
Local Government Act “to provide assistance for the purposes of benefitting the community
or any aspect of the community” and under Section 21(a) of the Community Charter “to
provide assistance to a business in accordance with the agreement”.
7
Sechelt
2013
Public
Library
Funding and
Service
Agreement
P a g e | 2 of 12
to 2017
B.
In addition, the Regional District and District have established library services for Halfmoon
Bay and Roberts Creek under Section 796 of the Local Government Act “a regional district
may operate any service the Board considers necessary or desirable for all or part of the
regional district”.
C.
SIGD has the authority under the Sechelt Indian Band Self-Government Act and the
Sechelt Indian Government District Enabling Act to provide assistance for the purposes of
benefitting the community.
D.
The Funders wish to enter into a five year Funding and Service Agreement (the “Service
Agreement”) with the Library for the purpose of providing library services as noted in
Schedule A;
E.
The authority under legislation to grant assistance includes the ability to provide a grant-inaid and the Funders wish to provide certainty up to and including the year 2017 under this
Service Agreement;
F.
The Library is an Association, formed by the Province of British Columbia, under the
“Library Act”, and has the authority to enter into this Service Agreement, and has authority
to enter into this agreement under Section 2(1).
NOW THEREFORE, in consideration of the mutual promises set out herein, the parties agree as
follows:
1.0
Funding Commitment
1.1
The Funders’ objective for funding the Library, will be to move toward parity for local
government support per capita as shown in the Ministry of Education British
Columbia Public Libraries Statistics as updated from time to time;
1.2
The Funders shall provide assistance to the Library, within the ‘terms’ set out in
Section 4.0 , in the years 2014 to 2018 inclusive. In 2013 the Funders’ assistance
will be in the amount of $504,558 which includes $34,927 one time funding. In
years 2014 to 2018, the Funders’ assistance will increase per annum based on the
2013 base amount of $469,631 as shown below, and payable as per related
agreement:
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8
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Sechelt
2013
Public
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Funding and
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Formatted: Line spacing: single
Base Amount
Area A
$
2013
2014
2015
2016
2017
22,338
$ 25,103
$ 23,679
$ 25,099
$ 26,605
$
28,202
2018
$
29,894
Area B
$
90,695
$ 105,664
$ 96,136
$ 101,905
$ 108,019
$ 114,500
Area D
$
51,886
$ 58,439
$ 54,999
$ 58,299
$ 61,797
$
SIGD
DOS
$
$
8,395
296,317
$ 10,095
$ 305,257
$
8,899
$ 314,096
$
9,433
$ 332,942
$
9,999
$ 352,918
$ 10,599
$ 374,093
$ 11,234
$ 396,539
Total
$
469,631
$ 504,558
$ 497,809
$ 527,677
$ 559,338
$ 592,898
$ 628,472
1.3
65,505
$ 121,370
$
69,435
The Funders will pay the amounts outlined in Section 1.2 over four payments,
each at the beginning of each quarter as follows; 30% for each of the first two
quarters and 20% for each of the last two quarters;
1.4
The Funders will meet with the Library in October of each year at a Library Planning
Meeting (the “Meeting”);
2.0
The Library Agrees
2.1
The Library shall provide the library services set out in Schedule A to all residents
within the jurisdictional boundaries of the Funders. Unless specifically indicated
otherwise, such services shall be provided free of charge.
The Library
acknowledges and agrees that the funds provided pursuant to this Service
Agreement shall only be used for the purpose of operating the library;
2.2
The Library shall not assign any services, as outlined in Schedule A, during the
term of the agreement, unless mutually agreed upon by the Funders. All Parties
acknowledge this will be a modification of the agreement, and executed per Section
4.0;
2.32
The Library shall provide a preliminary report on the current year’s operating results
and the coming years budget to the Funders at the “Meeting”, and final operating
results report by February 21st of each year detailing how the funds were used for
the previous year as set out in Schedule A;
9
Sechelt
2013
Public
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2.43
The Library, should there be a surplus of funds (10% or less of operating
expenses), will provide details to the Funders of how the surplus will be used, as
outlined in Schedule A;
2.5
If there is a reduction of Library Services, due to unforeseen events, which causes a
significant surplus (10% or more of operating expenses), the funders reserve the
right to reduce or reallocate funding by an agreed to amount for the following year.
If a reduction is made, Funders agree to share in the reduction on the same
percentage allocation as per funding allocation outlined in Section 1.2 of this
Service Agreement;
2.65
Requests for “additional” capital or one-time special operating projects outside of
the funding provided per Section 1.2 will be dealt with at the Meeting. All
“additional” funding requests from the Library to the Funders will be presented with
an individual business case analysis, to be reviewed at the Meeting. In the event of
a surplus, consideration of funding for capital or one-time special operating projects,
must first come from surplus funds;
2.76
The Library shall indemnify and hold harmless the Funders, and its directors,
councillors, officers, employees, successors and assigns, against and from any and
all actions, causes of actions, claims, suits, costs and expenses of any kind arising
from any property damage, or personal or bodily injury, arising from or connected
with the provision of the Library Services, and for any breach of this Service
Agreement by, or from any act or omission of the Library or its invitees, licensees,
employees, agents, contractors, officers or any other person for whom the Library is
liable, provided that claims, damages, losses, costs and expenses arising out of the
independent negligent acts of the Funders shall be exempt from the indemnification
provisions of this Service Agreement.
2.87
No provision or purpose of this Service Agreement shall be construed to create a
partnership or joint venture relationship, or an employer-employee, landlord-tenant
or principal agent relationship between the Funders and the Library.
2.98
Under the terms of the Library Lease Agreement and pertaining to the Landlord /
Tenant relationship, Sections 2.6 and 2.7 would not apply to the District.
10
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Hanging: 0.5", Line spacing: 1.5 lines
Sechelt
2013
Public
Library
Funding and
Service
Agreement
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3.0
Counterparts
3.1
This Service Agreement may be executed in any number of original counterparts,
with the same effect as if all the Funders had signed the same document, and will
become effective when one or more counterparts have been signed by all the
Funders and delivered to each of the Funders. All counterparts shall be construed
together and evidence only one agreement, which, notwithstanding the dates of
execution of any counterparts, shall be deemed to be dated the reference date set
out above, and only one of which need to be produced to any purpose.
4.0
Terms
4.1
This Service Agreement may be renewed or modified only in writing, and only with
Formatted: Highlight
the express written consent of each party;.
4.2
The Funders may review and modify the funding allocation, within the total outlined
in Section 1. 2, before September 30th in any year;
4.32
The Parties shall agree to meet six months prior (July 2018) to the expiration of the
current Service Agreement to negotiate renewal of a future funding agreement.
4.43
Any one of the Funders or the Library, by giving written notice to the other parties
before September 30th in any year, may terminate or modify their participation in
this Service Agreement, effective December 31st of that year.
4.5
In the event any party provides notice of termination or a modification from the
Service Agreement, all Funders will agree to meet within 30 days to discuss the
reasons for the termination or modification, the impact it will have on funding and
the library service, and the terms of this Service Agreement.
4.65
If any of the Funders withdraws from this Service Agreement, and in the event that
“additional” capital or one-time special operating projects funding has been
approved over more than one year, regardless of withdrawal all parties commit to
their share of the “additional” capital or one-time special operating projects funding.
4.76
In addition, the parties may, by mutual consent, terminate or modify this Service
Agreement at any time.
11
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Sechelt
2013
5.0
Public
Library
Funding and
Service
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Dispute Resolution
55.1
Mediation
Where there is an unresolved dispute arising out of this Service Agreement, then,
within 7 days of written notice from one party to the other, or such time as agreed to
by both parties, the representatives of the parties will participate in good faith in
order to resolve and settle the dispute. In the event that such representativesthe
parties are unable to resolve the dispute within 14 days of the first written notice, or
such other time period agreed to by both parties, each party will appoint a senior
representative that has not been previously involved in the manner in dispute, to
attempt to resolve the dispute, and maywill agree to use a mutually agreed upon
independent mediation practitioner versed in the resolution of commercial disputes.
Each party will bear their own costs of the mediation process.
55.2
Arbitration
The parties may, by mutual agreement, participate in resolving all unresolved
disputes arising out of or in connection with this Service Agreement, or in respect of
any legal relationship associated therewith, or derived or entered into, by
arbitrationadministered by Mediate BC services pursuant to its rules. Arbitrator shall
be mutually agreed upon by the participants. Matters not settled through the
process in section 5.1 within 45 days notice of the dispute may go to arbitration
unless the parties agree to extend the 45 day period. Each party will bear its own
costs of the arbitration regardless of the arbitrator’s decision. The Arbitrator’s
decision will be final and binding on all parties.
Formatted: Indent: Left: 0"
12
Sechelt
2013
Public
Library
Funding and
Service
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Signatures
This Sechelt Library Funding and Service Agreement has been executed on behalf of the
Formatted: Indent: Left: 0.5", First line: 0"
Local Government by the Mayor, Chair or Chief, and the duly authorized Corporate
Officers pursuant to a resolution of Council in the case of a municipality or by a Board, with
Area A, B, and D represented, in the case of a Regional District, and on behalf of the
Sechelt Public Library by the Chair and the Chief Librarian.
SECHELT PUBLIC LIBRARY:
_____________________________
Chair
_____________________________
Chief Librarian
)
)
)
)
)
)
)
)
)
SUNSHINE COAST REGIONAL
DISTRICT:
_____________________________
Chair
_____________________________
Corporate Officer
)
)
)
)
)
)
)
)
)
)
)
)
)
)
_______________________________
Director Area A – Egmont/Pender Harbour
_______________________________
Director Area B – Halfmoon Bay
_______________________________
Director Area D – Roberts Creek
SECHELT INDIAN GOVERNMENT
DISTRICT:
_____________________________
Chief
_____________________________
Chief Administrative Officer
)
)
)
)
)
)
)
)
)
)
13
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2013
Public
Library
Funding and
Service
Agreement
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DISTRICT OF SECHELT:
_____________________________
Mayor
_____________________________
Corporate Officer
)
)
)
)
)
)
)
)
)
IN WITNESS WHEREOF the Corporate Seal
of the SECHELT PUBLIC LIBRARY was
hereunto affixed in the presence of:
Chair
Chief Librarian
of the SUNSHINE COAST REGIONAL
DISTRICT was hereunto affixed in the
presence of:
Chair
Corporate Officer
of SECHELT INDIAN GOVERNMENT
presence of:
Chief
Chief Administrative Officer
of DISTRICT OF SECHELT was hereunto
)
)
)
)
)
)
)
)
)
)
Formatted Table
C/S
)
)
)_______________________________________
)Area- A- Pender Harbour
)
)
)_______________________________________
)Area- B- Halfmoon Bay
)
)
_______________________________________
Area D- Roberts Creek
)
)
)
)
)
)
)
)
)
Formatted Table
Formatted: Tab stops: 3.29", Left + Not at
1"
C/S
C/S
)
)
14
Sechelt
2013
Public
Library
Funding and
Service
Agreement
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affixed in the presence of:
Mayor
Corporate Officer
)
)
)
)
)
)
)
C/S
15
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2013
Public
Library
Funding and
Service
Agreement
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SCHEDULE ‘A’
Description of Library Services
1.
Open to the Public library service at forty two (42) hours of service per week and
approximately 2100 hours of service per year. The funders recognise in the event that
funding is unavailable at the levels outlined in this agreement, that the Library reserves
the right to reduce hours of service to fit the approved funding level. The Library agrees
to consult with the funders in setting the level of service.
2.
Access to continuously updated collection of physical and digital items: books, audiobooks, magazines, newspapers, and DVDs. Acquisitions with patron driven collection
development
3.
Unlimited interlibrary loan. No limits per person or weekly, monthly, yearly limits. No
non-pick up fees. Access to provincial and interprovincial resources. Access to the
physical collections of member libraries of InterLINK.
4.
Business services, fax, copy, scanning. Small business and employment-seeking
support.
5.
Visually handicapped services: large print, audiobook on CD, ebook with enlarged font,
e-audiobook with staff assistance when needed.
6.
BC one card convenience. BC one card enables patrons to drop off materials at any
library in the province.
7.
Reference desk, reader’s advisory, internet help, government information. Government
liaison, federal, provincial and local government information dissemination and support
for information gathering surveys.
8.
Access to public computers and wi-fi with technical and customer service support.
Providing training to the public on internet use and downloading digital resources.
9.
Supporting the community through informal learning opportunities, information,
recreation, and social interaction. Offering adult, young adult, and children’s
programmes such as Summer Reading Program (Provincial) for children and young
16
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2013
Public
Library
Funding and
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Agreement
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adults and the CAP YI (Federal) for assisting the public with adapting to the digital
environment.
10.
Outreach services to children. Supporting the larger community through promotion of
literacy and providing opportunities for parents and children to learn through reading.
Provision of children’s reading materials, audio-visual, language learning, and early
literacy kits.
11.
Reaching out to under-served populations within the Community:
a.
First Nations services: weekly visits by children’s librarian with new library
material to support literacy development, maintain current and complete
collection of local First Nations material, support any groups such as First
Nations study groups, and liaison with First Nations education department.
Providing space, organization and access to Sechelt Indian Band collections.
b.
Pender Harbour Reading Room services: courier service, internet connection
provision, support through donation of materials and providing administrative
expertise when requested. Increasing digital resources to create more
convenience for patrons and to overcome geographical barriers.
12.
Marketing of library services and events using traditional media and social software.
Promotion of community information and services. Maintenance of library webpage.
13.
Collaboration with libraries, schools, colleges, universities, literacy groups and other
non-profits in the Region and the Province. Membership in many professional library
groups.
14.
Supporting fundraising activities through Friends of the Library and the Sechelt Public
Library Foundation.
15.
Maintenance of safe, clean, and organized facilities for public use.
Library Reporting
1.
The following reports for a given year will be available for distribution to the Funders by
May 15th of the following year:
17
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a.
b.
c.
d.
e.
f.
Statement of Financial Information along with engagement report
Annual Grants Report
Annual Survey Report
Strategic Plan
Annual Library Report
Statement of Surplus and Intended Uses.
18
B
SCRD STAFF REPORT
DATE:
September 4th, 2013
TO:
Corporate and Administrative Services Committee Sept. 26th, 2013
FROM:
Peter Longhi, Chief Building Inspector and Bylaw Manager
RE:
Gull Nesting Mitigation System for Gibson’s Library
RECOMMENDATIONS:
1.
THAT the report from the Chief Building Inspector regarding gull
mitigation on Gibson’s library roof be received for information, and,
2.
AND THAT the Board approve a 2013 Financial Plan amendment in the
amount of $15,000 to the Gibsons and Area Library function (640) and
funded from reserves, for a bird mitigation system.
BACKGROUND
In the geographic area of Gibson’s library there have been a number of roof replacements on
commercial buildings causing local bird populations to look for other suitable locations for
protection from the elements. As it happens, the roof area at the Gibson’s library with protected
overhanging roof and sunken flat roof, (for accommodation of HVAC units to keep them out of
site), has appealed to sea gulls as an attractive refuge from the elements. Further to this, it has
become so attractive that they have chosen this roof to begin a nesting colony.
As of late, there have been no less than 100 birds and 60 nests with eggs hatching in the
months of August and young taking flight in late August and September.
The Gulls are extremely territorial when nesting and very aggressive to those wanting to have
them displaced. The odor emanating from decaying food and bird feces has given the Library
great concern over air quality as the intake/makeup air for air conditioning is also on the roof.
Apparently the Gulls are a federally protected species and cannot legally be disposed of. There
are serious fines for killing birds or eggs and accordingly enough time must pass to allow the
young to leave the nest, providing a window of opportunity to install a mitigation device(s). The
federal fine for killing a Gull is $100 per bird or egg.
19
DISCUSSION
The SCRD has been in contact with Pest Control companies and it seems that the only effective
way to eliminate the return of the birds long term is through the installation of a series of
stainless steel mechanical deterrents that move with the wind. The roof area involved is 50 by
110 feet and according to the pest control firm approximately 150 of these deterrent
mechanisms are required. The cost of these units including installation are outlined in the
attached quote as well as clean up costs to remove the nests and other debris.
Other means of deterring the bird return that were explored with limited success history on other
buildings according to the pest control contractor are as follows:
1.
2.
3.
4.
Ultra sonic noise generators-high frequency only audible to birds.
Artificial Owls- works well initially but birds get used to the presence
Bird “panic noise” simulators – birds eventually get used to this
Nets- effective and long term, but more expensive and will create an equipment
servicing issue.
5. Flying drone simulated predators- requires an operator to control
Staff recommend that the proposed method of bird deterrent be the preferred choice for this
building. There are other buildings in the area that are apparently suffering from the same
invasion. If there are some economies gleaned from a possible larger scale mitigation
program, staff will explore any savings and advise the Committee.
20
C
SCRD STAFF REPORT
DATE:
August 14, 2013
TO:
Corporate and Administrative Services Committee – September 26, 2013
FROM:
Tina Perreault- Treasurer
RE:
2014 BASE BUDGET AND GOAL SETTING
RECOMMENDATION
THAT the Treasurers’ report regarding the 2014 Base Budget and Goal Setting be
received;
AND THAT the Board approve an up to 1.0% inflationary increase to the 2014 Net
Operating Base budget;
BACKGROUND
In the fall of each year, Staff presents preliminary budgetary information on significant changes
affecting the upcoming Base Budget, taxation, and support services. This information doesn’t
contain any impacts of assessment changes, as the information is not available from BC
Assessment until the end of December.
DISCUSSION
Current Situation
To date, Budget Manager’s have not formally revised their respective 2014 Budgets for
refinement, since this is traditionally done after the Board has provided direction on the Net
Operating Budget. However, planning and review has begun. Finance Staff started the first
revision to current wage rates, debt schedules, and items approved throughout 2013 that impact
the budget. Noteworthy items are as follows:
 Collective agreement wage rates
o Increase of 1.75% with related benefit & WCB which affect all functions. This is
up $212,151 over 2013, and recovered through taxation, user rates, and support
services.
 2013 One Time Reductions
o General Government - Add back one-time tax reduction (increase $33,000)
o Recreation Facilities- Sechelt Arena repair closure (increase $45,000)
o Ports – Full capital maintenance budget of $85,000 (increase $40,000)
 Required Revenue- projects from 2013 to be funded in 2014
o Recreation Facilities – Accessibility & legal costs ($67,000)
o Area A Bicycle & Walking Paths – Recover 2013 operating costs ($24,000)
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21
Staff Report to Corporate & Administrative Services Committee
2014 Base Budget and Goal Setting
Page 2 of 3
There have been reductions in some operating budgets, such as Community Recreation with
the elimination of the equipment and fixtures lease, and adjustment for repayment of the internal
LUA ($170,406 decrease). This has helped offset the impact of the increases as noted above.
Other budgets that show a reduction are generally due to one-time projects funded from
taxation in the prior year, and items that were not approved for incorporation of the 2014
Financial Plan, but will require direction, such as the Sechelt Youth Centre funding ($40K).
Based on these changes, overall Ad Valorem taxes increases 1.31% over 2013 (see table
below).
It is important to note recent developments with the Transit Future Plan and Multi Materials BC,
and the impact it may have on taxation for the coming Financial Plan.
Net Operating Budget
Net operating base budget is defined as the prior year’s base budget excluding administrative
support, salaries, benefits, transfers and debt payments. To date, the Vancouver Consumer
Price Indices (CPI), as at the end of July, 12-month average percent change is up 0.4% over
2012, with the Canadian average up 1.0% (Source: BC Stats-July 2013). The August results
have not been posted, but are anticipated to increase over July. BC Hydro has also just
announced a possible significant rate increase, which could have major impacts on some
budgets, even though many efforts are being made to reduce energy costs in the organization.
Therefore, Staff recommend that the Board approve an up to 1.0% inflationary increase to
the 2014 Net Operating Budget.
If the Board decides to provide an inflationary increase to the Net Operating Base Budget for the
upcoming Budget year, this percentage will be translated into a dollar amount per Budget by the
Finance Division and provided to the Budget Managers as an “up to” maximum amount
available for consideration. As done this past year, Budget Managers will incorporate any
increases to Net Operating Base Budget, on line items that cannot be internally controlled (such
as fuel, insurance and utility rates). At the commencement of Round 1, the Treasurer provides a
Summary Report to the Board on the overall increase used per Budget with a highlight of which
line items were affected. An overall amount and percentage taken for all SCRD functions will
also be presented.
2014 Preliminary Ad Valorem Tax Increase over 2013 BV
Area
A
B
B Islands
D
E
F
F Islands
SIGD
DoS
ToG
Overall
Preliminary Change in
Taxation
2013 to 2014 BB
1.43%
1.48%
1.88%
1.28%
1.38%
1.26%
0.98%
1.49%
0.92%
1.57%
1.31%
Taxation with 0.4%
Inflationary Increase to
Net Operating
1.55%
1.63%
2.04%
1.42%
1.51%
1.40%
1.14%
1.68%
1.11%
1.72%
1.46%
Taxation with 1.0%
Inflationary Increase to
Net Operating
1.73%
1.84%
2.28%
1.63%
1.71%
1.61%
1.37%
1.95%
1.39%
1.94%
1.68%
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22
2014 Base Budget and Goal Setting
Page 3 of 3
2014 Preliminary User Rates, Parcel Taxes, & Planned Increases
Type
Proposed
% Increase
2013 Actual
Rate
Regional Water
4%
North Pender
7%
South Pender
8%
Community
Recreation
PH Recreation
Refuse Collection
N/A
$244.29 P/T
$215.36 U/R
$274.07 P/T
$194.15 U/R
$277.62 P/T
$306.83 U/R
$115.58
N/A
5%
$25.00
$126.82
2014 Proposed
Rate
Difference
$254.06 P/T
$223.97 U/R
$293.25 P/T
$207.74 U/R
$299.83 P/T
$331.38 U/R
$115.58
Total $18.38
$25.00
$133.16
$0
$6.34
Total $32.77
Total $46.76
$0
Support Services
Support Services preliminary increase is $38,698 over 2013. Most of the increases are due to
collective agreement wage increases. Other increases are in 114-Field Road for the raise in
‘transfer to reserve’ ($10K), and lease cost effects in 117-Information Technology. Reductions
in Corporate Sustainability are due to only 2 months wages included for the Corporate Energy
manage, which needs to be addressed.
Summary
Staff recommend that decisions pertaining to budget increases should focus firstly on
maintaining existing service levels and to establishing the appropriate level of funding to
maintain the existing assets in an optimal condition.
Increases to service or other
enhancements should be considered as extras which will result in an additional increase to
taxation or fees. Decreases, not already identified, are also a consideration, but should be
considered non-sustaining or reductions to the existing service levels.
Staff requests that the Board provide direction on an inflationary increase to net operating base
budget for 2014 as well as additional goals and objectives the Board has for the coming budget
process. This may include direction on taxation thresholds, which may assist Staff in
preparation for upcoming Budget Proposals.
Once a recommendation is received, as to the maximum for 2013, the “Base Budget” will be
open to managers to refine and add detail.
Attachments:
1. BC Stats- Consumer Price Index- July 2013
2. Preliminary Taxation 2013 to 2014 BB
a. Area B Islands
b. Area F Island
3. 2014 Taxation with 0.4% or 1.0% inflation Applied
a. Area B Islands
b. Area F Islands
4. Support Services Summary
5. HR Plan
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23
August 26, 2013
Issue 13-34
 Email transmission information service from BC Stats
 also on the Internet at www.bcstats.gov.bc.ca or choose
BC at a glance . . .
POPULATION
Apr 1/2013
% change on
one year ago
4,650.0
35,141.5
0.9
1.1
2011
217,749
206,180
45,083
% change on
one year ago
4.5
2.8
1.8
(thousands)
BC
Canada
GDP and INCOME (Released Nov 19)
(BC - at market prices)
Gross Domestic Product (GDP) ($ millions)
GDP ($ 2007 millions)
GDP ($ 2007 per Capita)
Household Sector Disposable Income
26,788
($ 2007 per Capita)
TRADE ($ millions, seasonally adjusted)
3,224
2,643
5,231
Manufacturing Shipments - Jun 2013
Merchandise Exports - Jun 2013
Retail Sales - Jun 2013
CONSUMER PRICE INDEX
(all items - Jul 2013)
0.0
0.1
-0.3
1.3
0.2
0.4
0.0
1.0
Jul 2013
% change on
prev. month
-11.7
2,473.7
2,309.0
164.7
-0.1
-0.5
5.2
6.7
7.2
Jun 2013
6.3
7.1
Aug 21/2013
Aug 22/2012
3.00
3.14
5.14
3.00
3.10
5.24
LABOUR FORCE (thousands)
(seasonally adjusted)
Jobs Created (-Lost) - BC
Labour Force - BC
Employed
- BC
Unemployed - BC
Unemployment Rate - BC (percent)
Unemployment Rate - Canada (percent)
(percent)
Prime Business Rate
Conventional Mortgages - 1 year
- 5 year
US-CANADA EXCHANGE RATE
(avg. noon spot rate)
Cdn $ per US $
(closing rate)
US $ per Cdn $
0.9
% change on
prev. month
-4.5
-5.5
1.3
% change on 12-month avg
one year ago
% change
BC
Vancouver
Victoria
Canada
INTEREST RATES
BC Community Health Atlas
Aug 21/2013
1.0443
0.9548
Jul 2013
% change on
one year ago
887.07
881.91
4.6
1.7
AVERAGE WEEKLY WAGE RATE
(industrial aggregate - dollars)
Aug 22/2012
0.9929
1.0087
BC
Canada
On June 24th, the Provincial Health Services
Authority (PHSA), which partnered with a number of organizations including BC Stats, announced the release of the BC Community
Health Atlas. Read about it here:
http://www.bcstats.gov.bc.ca/AboutUs/News/13-0628/BC_Community_Health_Atlas.aspx
2011 Census Profiles
We have added files for Health geographies,
School Districts, College Regions and Ministry of
Children and Family Development Regions. The
file layout matches the other 2011 Profiles, simplifying comparisons to many areas . See more:
http://www.bcstats.gov.bc.ca/StatisticsBySubject/Cen
sus/OpenData.aspx
Provincial Electoral District Profiles 2011
Posted to our Open Data page is a 2011 Census
Profile for the Provincial Electoral Districts. The
file layout matches the other 2011 Profiles, simplifying comparisons to many areas . See more:
http://www.bcstats.gov.bc.ca/StatisticsBySubject/Cen
sus/OpenData.aspx
Population Estimates by Age and Sex 2012
Updated population estimates by age and sex
for B.C. sub-provincial regions are now available. . . See more:
http://www.bcstats.gov.bc.ca/StatisticsBySubject/Dem
ography/PopulationEstimates.aspx
B.C. Fisheries and Aquaculture Sector
The 2012 edition of the profile of British Columbia's fisheries and aquaculture sector is now
available. See more:
http://www.bcstats.gov.bc.ca/AboutUs/News/13-0129/British_Columbia_s_Fisheries_and_Aquaculture_S
ector.aspx
Released last week by BC Stats
SOURCES:
Population, Gross Domestic Product, Trade,
}
• Consumer Price Index, July 2013
Statistics
Prices, Labour Force, Wage Rate
Canada
Interest Rates, Exchange Rates: Bank of Canada Weekly Financial Statistics
To Release this week
• Business Indicators
• Tourism Sector Monitor
For latest Weekly Financial Statistics see www.bankofcanada.ca
BC Stats, Box 9410 Stn Prov Govt, Victoria, B.C. V8W 9V1
Tel: 250-387-0327 Fax: 250-387-0380 Web: www.bcstats.gov.bc.ca E-mail: [email protected]
24
2014 Preliminary Change in Taxation
2013 to 2014 BB
Area A
General Government
110 General Government
121 Grant in Aid - A
122 Grant in Aid - B
123 Grant in Aid - E & F
125 Grant in Aid - Community Schools
126 Grant in Aid - Greater Gibsons
127 Grant in Aid - D
128 Grant in Aid - E
129 Grant in Aid - F
130 UBCM/Elections
136 Regional Sustainability
150 Feasibilty- Regional
151 Feasibilty- Area A
155 Feasibilty- Area F
Protective Services
200 Bylaw Enforcement
204 Halfmoon Bay Smoke Control
206 Robert Creek Smoke Control
210 G&D VFD
212 RC VFD
216 HB VFD
218 E VFD
220 911 Emergency Telephone
222 SCEP
290 Animal Control
Transportation Services
310 Transit
320 Reg Street Lighting
322 Langdale St Lighting
324 Granthams St Lighting
326 Veterans St Lighting
328 Spruce St Lighting
330 Woodcreek St Lighting
332 Fircrest St Lighting
334 Hydaway St Lighting
336 Sunny Side St Lighting
340 Burns Rd St Lighting
342 Stewart Rd St Lighting
345 Ports
346 Langdale Dock
Environmental Services
350 Solid Waste
Health Services
400 Cemetery
410 PH Health Clinic
Planning & Development Services
500 Regional Planning
504 Rural Planning
510 House Numbering
515 Heritiage Conservation
520 Building Inspection
531 Economic Development - A
532 Economic Development - B
533 Economic Development - D
534 Economic Development - E
535 Economic Development - F
Recreation & Cultural Services
615 Community Recreation Facilities
625 PH Pool
630 Joint Use - School Facilities
640 Gibsons Library
645 Halfmoon Bay Library Service
646 Roberts Creek Library Service
648 Museum Service
650 Community Parks
665 Bike & Walking Paths
667 Area A Bike & Walking Paths
670 Recreation Programs
680 Dakota Ridge
Total
Percentage of Total Taxation
2013 Taxation by area
$ Change
% Change
183,412
96,066
8,570
22,694
7,354
-
Area B
Area D
Area E
Area F
SIGD
DoS
ToG
378,012
1,522
19,499
392,313
45,495
35,603
135,152
22,468
6,317
16,721
5,419
23,182
3,182
354,989
48,472
29,929
29,232
200,771
6,658
209
56,472
104,560
11,547
17,415
161,073
337
698
24,584
14,947
390,939
1,122
111,226
14,368
289,049
20,490
26,235
108,005
5,047
28,059
13,366
4,330
18,524
338,729
38,736
23,917
23,359
160,443
5,322
209
45,117
83,558
9,228
13,917
140,366
269
582
19,644
11,056
332,217
896
131,131
11,482
231,057
15,548
20,965
77,959
2,261
3,645
9,127
15,508
9,643
3,126
13,373
196,008
27,960
17,264
16,867
115,763
3,840
411
1,691
411
777
32,559
60,312
6,660
10,045
101,340
194
419
14,182
11,735
288,659
647
97,288
8,288
166,706
13,293
15,133
203,366
5,899
9,507
23,812
24,365
25,164
8,154
34,888
137,591
72,937
45,035
25,874
302,027
10,020
1,995
1,979
209
412
84,982
33,238
157,333
17,375
26,204
188,713
507
1,091
36,999
31,875
768,996
1,689
253,807
21,620
435,012
29,234
39,476
28,190
1,130
4,837
10,111
6,243
6,096
41,924
21,809
2,408
3,632
70
5,129
136,648
2,997
5,472
293,622
13,723
11,772
105,308
65,021
436,068
227,159
25,086
37,834
732
1,130,057
2,438
31,216
56,996
130,395
6,094
5,228
328,024
46,766
28,876
193,663
54,475
100,880
11,140
16,802
325
511,159
1,083
162,752
13,863
25,312
$ 2,013,969
$ 2,127,761
$ 1,835,082
$ 1,343,095
$ 3,061,383
$ 276,698
$ 2,437,032
$ 1,636,837
13.7%
14.4%
12.5%
9.1%
20.8%
1.9%
16.5%
11.1%
1,985,501
28,467
1.43%
2,096,681
31,080
1.48%
1,811,831
23,251
1.28%
1,324,757
18,338
1.38%
3,023,352
38,032
1.26%
272,629
4,069
1.49%
2,414,803
22,229
0.92%
31,457
80,410
65,781
40,616
9,037
141,896
15,670
114,980
23,633
238,371
457
986
33,359
26,776
-
25
2014 BB
Preliminary
Taxation
2013
Taxation
$$ Change
13 to 14 BB
$ 1,160,102
$
96,066
$
22,468
$
8,160
$
52,903
$
32,939
$
28,059
$
15,508
$
24,365
$
87,588
$
46,513
$
$
$
-
$ 1,110,451
$
101,042
$
22,321
$
8,158
$
97,535
$
27,126
$
25,603
$
15,978
$
24,197
$
87,054
$
49,361
$
$
5,664
$
-
$ 49,651
$ (4,976)
$
147
$
2
$ (44,632)
$
5,813
$
2,456
$
(470)
$
168
$
534
$ (2,848)
$
$ (5,664)
$
-
4.5%
-4.9%
0.7%
0.0%
-45.8%
21.4%
9.6%
-2.9%
0.7%
0.6%
-5.8%
#DIV/0!
-100.0%
#DIV/0!
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
124,620
972
650,981
335,848
350,082
80,221
413,285
251,425
89,896
$
$
$
$
$
$
$
$
$
$
1,641
2,210
10,642
2,881
4,907
189
2,786
5,475
11,532
1.3%
227.4%
#DIV/0!
1.6%
0.9%
1.4%
0.2%
0.7%
2.2%
12.8%
$ 1,450,660
$
34,877
$
1,995
$
1,979
$
411
$
209
$
1,691
$
411
$
209
$
777
$
209
$
412
$
273,605
$
33,238
$ 1,420,438
$
37,457
$
2,033
$
2,303
$
444
$
203
$
1,657
$
450
$
227
$
831
$
227
$
450
$
222,535
$
35,193
$
$
$
$
$
$
$
$
$
$
$
$
$
$
30,222
(2,580)
(38)
(324)
(33)
6
34
(39)
(18)
(54)
(18)
(38)
51,070
(1,955)
$
897,507
$
884,136
$
13,371
$
$
99,114
114,980
$
$
103,955
114,922
$
$
(4,841)
58
-4.7%
0.1%
$
$
$
$
$
$
$
$
$
$
149,482
829,863
2,891
3,775
133,898
26,776
14,947
11,056
11,735
31,875
$
$
$
$
$
$
$
$
$
$
154,837
816,241
2,062
(1,876)
140,734
36,471
14,130
11,401
11,556
31,370
$
$
$
$
$
$
$
$
$
$
(5,355)
13,622
829
5,651
(6,836)
(9,695)
817
(345)
179
505
-3.5%
1.7%
0.0%
-301.2%
-4.9%
-26.6%
5.8%
-3.0%
1.5%
1.6%
0.8%
-0.1%
-29.0%
-0.1%
-0.1%
-0.5%
1.7%
-0.7%
-1.2%
0.0%
0.0%
1.6%
1.3%
126,261
3,182
661,623
338,729
354,989
80,410
416,071
256,900
101,428
$ 3,558,675
$
378,012
$
9,397
$
513,847
$
111,226
$
131,131
$
123,334
$ 1,514,137
$
78,565
$
45,495
$
$
225,192
$ 3,529,268
$
378,209
$
13,240
$
514,112
$
111,346
$
131,766
$
121,241
$ 1,524,504
$
79,554
$
$
(55)
$
221,690
$ 29,407
$
(197)
$ (3,843)
$
(265)
$
(120)
$
(635)
$
2,093
$ (10,367)
$
(989)
$ 45,495
$
55
$
3,502
$
$
$
14,731,857
1,611,528 $ 14,541,082
25,309 $
190,775
1.57%
1.31%
14,541,082
190,775
% Change
13 to 14 BB
2.1%
-6.9%
-1.9%
-14.1%
-7.4%
3.0%
2.1%
-8.7%
-7.9%
-6.5%
-7.9%
-8.4%
22.9%
100.0%
1.5%
Area B Islands
Preliminary Change in Taxation
2013 to 2014 BB
Converted Values
Islands
Mainland
Total
9,157,261
101,015,652
110,172,913
Residential
Converted
Values
%
8.3%
91.7%
100.0%
9,156,180
87,809,519
96,965,699
Utilities
Converted
Values
9.4%
90.6%
100.0%
9,375,310
9.3%
110
122
125
130
136
200
204
216
220
222
290
310
320
334
345
350
400
500
504
510
515
520
532
615
630
645
648
650
665
670
680
Function
General Government
Grant in Aid - B
Grant in Aid - Community Schools
UBCM/AVICC & Elections
Regional Sustainability
Bylaw Enforcement
Halfmoon Bay Smoke Control
HB VFD
Emergency Telephone - 911
Sunshine Coast Emergency Planning
Animal Control
Public Transit
Regional Street Lighting
Hydaway St Lighting
Ports
Regional Solid Waste
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Economic Development - Area B
Community Recreation Facilities
Joint Use School Facilities
Halfmoon Bay Library Service
Museum Funding
Community Parks
Bicycle & Walking Paths
Recreation Programs - Regional
Dakota Ridge Recreation Area
2013 Taxation
$ Change
% Change
Area B Taxation
135,152
22,468
6,317
16,721
5,419
23,182
3,182
354,989
48,472
29,929
29,232
200,771
6,658
209
56,472
104,560
11,547
17,415
161,073
337
698
24,584
14,947
390,939
1,122
111,226
14,368
289,049
20,490
26,235
2,127,761
Islands
portion
11,233
1,867
525
1,390
450
1,927
264
4,029
2,488
2,430
16,688
553
4,694
8,691
960
1,447
28
58
2,043
1,242
93
1,194
24,025
1,703
2,181
92,204
4.3%
Mainland
Portion
123,918
20,601
5,792
15,331
4,968
21,255
2,918
354,989
44,443
27,441
26,802
184,084
6,105
209
51,778
95,869
10,587
15,967
161,073
309
640
22,541
13,705
390,939
1,029
111,226
13,174
265,024
18,787
24,054
2,035,557
95.7%
90,506
1,698
1.88%
NOTE: includes taxation only for those functions in which Area B Islands participate
*Some changes in amounts to Tax by Area may vary due to rounding
26
2013
Residential
Rate Per
$100,000 of
AV
12.27
2.04
0.57
1.52
0.49
2.10
0.29
39.51
4.40
2.72
2.65
18.22
0.60
1.57
5.13
9.49
1.05
1.58
15.68
0.03
0.06
2.23
1.36
108.70
0.10
11.02
1.30
26.24
5.11
2.38
280.42
Mainland
Portion
Excluding
Utilities
112,418
18,689
5,254
13,908
4,507
19,283
2,647
322,042
40,319
24,894
24,314
166,999
5,538
190
46,973
86,971
9,604
14,485
146,124
280
581
20,449
12,433
354,655
933
100,903
11,951
240,427
17,043
21,822
1,846,636
Utilities
11,501
1,912
538
1,423
461
1,973
271
32,947
4,125
2,547
2,487
17,085
567
19
4,806
8,898
983
1,482
14,949
29
59
2,092
1,272
36,283
95
10,323
1,223
24,597
1,744
2,232
188,921
Area F Islands
Preliminary Change in Taxation
2013 to 2014 BB
Islands
Mainland
Total
Converted
Values
47,451,353
118,350,591
165,801,944
%
28.6%
71.4%
100.0%
Residential
Converted
Values
45,500,631
48.8%
47,682,307
51.2%
93,182,938 100.0%
Major Industry
Converted
Values
42,345,844
35.8%
110
123
125
126
129
130
136
200
210
220
222
290
310
320
322
324
340
342
345
346
350
400
500
504
510
515
520
535
615
630
640
648
650
665
670
680
Function
General Government
Grant in Aid - E&F
Greater Gibson Community Participation
Grant in Aid - Area F
Bylaw Enforcement
G&D VFD
Animal Control
Public Transit
Langdale St Lighting
Granthams St Lighting
Burns Rd St Lighting
Steward Rd St Lighting
Ports
Langdale Dock
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Economic Development - Area F
Gibson & Area Library
Museum Funding
Community Parks
2013 Taxation
$ Change
% Change
Area F
Taxation
203,366
5,899
9,507
23,812
24,365
25,164
8,154
34,888
137,591
72,937
45,035
25,874
302,027
10,020
1,995
1,979
209
412
84,982
33,238
157,333
17,375
26,204
188,713
507
1,091
36,999
31,875
768,996
1,689
253,807
21,620
435,012
29,234
39,476
3,061,383
Islands
Mainland
portion
Portion
58,202
145,164
1,688
4,211
2,721
6,786
6,815
16,997
6,973
17,392
7,202
17,962
2,334
5,820
9,985
24,904
137,591
20,874
52,063
12,889
32,146
25,874
86,438
215,589
2,868
7,152
1,995
1,979
209
412
24,321
60,661
33,238
45,028
112,305
4,973
12,402
7,499
18,705
188,713
145
362
312
779
10,589
26,410
9,122
22,753
768,996
483
1,205
72,638
181,169
6,188
15,433
124,497
310,514
29,234
11,298
28,178
569,318 2,492,065
18.6%
81.4%
2013
Residential
Rate Per
$100,000 of
AV
12.27
0.36
0.57
1.44
1.47
1.52
0.49
2.10
30.36
4.40
2.72
2.35
18.22
0.60
4.04
3.22
4.29
57.65
5.13
7.70
9.49
1.05
1.58
15.68
0.03
0.07
2.23
1.92
108.70
0.10
15.31
1.30
26.24
5.11
2.38
$ 563,784
5,534
0.98%
NOTE: includes taxation only for those functions in which Area F Islands participate
27
Mainland
Portion
Excluding
Major Ind
93,224
2,704
4,358
10,915
11,169
11,535
3,738
15,993
137,591
33,435
20,644
16,616
138,451
4,593
1,995
1,979
209
412
38,956
72,123
7,965
12,012
121,192
232
500
16,960
14,612
493,849
774
116,347
9,911
199,412
18,774
18,096
1,651,279
Major
Industrial
51,940
1,507
2,428
6,081
6,223
6,427
2,082
8,911
18,628
11,502
9,258
77,138
2,559
21,704
40,183
4,437
6,693
67,522
129
279
9,449
8,141
275,147
431
64,822
5,522
111,102
10,460
10,082
840,787
2014 Preliminary Change in Taxation with 0.4% Inflationary Increase
2013 to 2014 BB
Area A
General Government
130 UBCM/Elections
Protective Services
210 G&D VFD
212 RC VFD
216 HB VFD
218 E VFD
222 SCEP
290 Animal Control
310 Transit
345 Ports
346 Langdale Dock
350 Solid Waste
Health Services
400 Cemetery
504 Rural Planning
510 House Numbering
625 PH Pool
640 Gibsons Library
648 Museum Service
650 Community Parks
680 Dakota Ridge
Total
$ Change
% Change
183,690
96,066
8,570
22,731
7,357
-
Area B
Area D
Area E
Area F
SIGD
DoS
ToG
378,475
1,522
19,499
392,813
45,555
35,673
135,357
22,468
6,317
16,747
5,421
23,198
3,188
355,530
48,576
29,946
29,265
201,321
6,680
210
56,520
104,816
11,560
17,419
161,127
337
698
24,623
14,947
391,601
1,122
111,226
14,368
289,417
20,490
26,287
108,169
5,047
28,059
13,387
4,332
18,536
339,252
38,819
23,931
23,386
160,882
5,339
210
45,155
83,763
9,238
13,920
140,413
269
582
19,675
11,056
332,780
896
131,131
11,482
231,352
15,548
21,007
78,077
2,261
3,645
9,127
15,508
9,659
3,127
13,382
196,171
28,020
17,274
16,887
116,079
3,852
413
1,697
413
780
32,586
60,460
6,668
10,048
101,373
194
419
14,204
11,735
289,149
647
97,303
8,288
166,919
13,293
15,163
203,674
5,899
9,507
23,812
24,365
25,205
8,158
34,911
137,705
73,093
45,061
25,904
302,854
10,053
2,003
1,987
210
414
85,053
33,358
157,719
17,394
26,211
188,776
507
1,091
37,056
31,875
770,299
1,689
253,848
21,620
435,566
29,234
39,554
28,233
1,131
4,840
10,132
6,246
6,103
42,039
21,863
2,411
3,633
70
5,137
136,880
2,997
5,483
294,067
13,723
11,778
105,532
65,060
437,261
227,716
25,114
37,844
732
1,131,973
2,438
31,216
57,108
130,593
6,094
5,231
328,297
46,866
28,893
194,193
54,521
101,127
11,153
16,806
325
512,026
1,083
162,779
13,863
25,361
$ 2,016,317
$ 2,130,780
$ 1,837,618
$ 1,344,822
$ 3,065,663
$ 277,199
$ 2,441,560
$ 1,639,208
13.7%
14.4%
12.5%
9.1%
20.8%
1.9%
16.5%
11.1%
1,985,501
30,816
1.55%
2,096,681
34,099
1.63%
1,811,831
25,787
1.42%
1,324,757
20,064
1.51%
3,023,352
42,311
1.40%
272,629
4,570
1.68%
2,414,803
26,757
1.11%
31,477
80,631
65,921
40,640
9,066
142,244
15,687
114,980
23,639
238,450
457
986
33,412
26,776
-
28
2014 BB
Preliminary
Taxation
2013
Taxation
$$ Change
13 to 14 BB
$ 1,161,859
$
96,066
$
22,468
$
8,160
$
52,903
$
32,939
$
28,059
$
15,508
$
24,365
$
87,729
$
46,535
$
$
$
-
$ 1,110,451
$
101,042
$
22,321
$
8,158
$
97,535
$
27,126
$
25,603
$
15,978
$
24,197
$
87,054
$
49,361
$
$
5,664
$
-
$ 51,408
$ (4,976)
$
147
$
2
$ (44,632)
$
5,813
$
2,456
$
(470)
$
168
$
675
$ (2,826)
$
$ (5,664)
$
-
4.6%
-4.9%
0.7%
0.0%
-45.8%
21.4%
9.6%
-2.9%
0.7%
0.8%
-5.7%
#DIV/0!
-100.0%
#DIV/0!
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
124,620
972
650,981
335,848
350,082
80,221
413,285
251,425
89,896
$
$
$
$
$
$
$
$
$
$
1,724
2,216
11,192
3,404
5,448
410
3,674
5,626
11,648
1.4%
228.0%
#DIV/0!
1.7%
1.0%
1.6%
0.5%
0.9%
2.2%
13.0%
$ 1,454,628
$
34,990
$
2,003
$
1,987
$
413
$
210
$
1,697
$
413
$
210
$
780
$
210
$
414
$
273,835
$
33,358
$ 1,420,438
$
37,457
$
2,033
$
2,303
$
444
$
203
$
1,657
$
450
$
227
$
831
$
227
$
450
$
222,535
$
35,193
$
$
$
$
$
$
$
$
$
$
$
$
$
$
34,190
(2,467)
(30)
(316)
(31)
7
40
(37)
(17)
(51)
(17)
(36)
51,300
(1,835)
$
899,707
$
884,136
$
15,571
$
$
99,224
114,980
$
$
103,955
114,922
$
$
(4,731)
58
-4.6%
0.1%
$
$
$
$
$
$
$
$
$
$
149,520
830,139
2,891
3,775
134,107
26,776
14,947
11,056
11,735
31,875
$
$
$
$
$
$
$
$
$
$
154,837
816,241
2,062
(1,876)
140,734
36,471
14,130
11,401
11,556
31,370
$
$
$
$
$
$
$
$
$
$
(5,317)
13,898
829
5,651
(6,627)
(9,695)
817
(345)
179
505
-3.4%
1.7%
0.0%
-301.2%
-4.7%
-26.6%
5.8%
-3.0%
1.5%
1.6%
$ 3,564,708
$
378,475
$
9,397
$
513,930
$
111,226
$
131,131
$
123,334
$ 1,516,066
$
78,566
$
45,555
$
$
225,636
$ 3,529,268
$
378,209
$
13,240
$
514,112
$
111,346
$
131,766
$
121,241
$ 1,524,504
$
79,554
$
$
(55)
$
221,690
$
$
$
$
$
$
$
$
$
$
$
$
35,440
266
(3,843)
(182)
(120)
(635)
2,093
(8,438)
(988)
45,555
55
3,946
$
$
$
212,085
1.0%
0.1%
-29.0%
0.0%
-0.1%
-0.5%
1.7%
-0.6%
-1.2%
0.0%
0.0%
1.8%
1.5%
126,344
3,188
662,173
339,252
355,530
80,631
416,959
257,051
101,544
14,753,167
1,611,528 $ 14,541,082
27,680 $
212,085
1.72%
1.46%
14,541,082
% Change
13 to 14 BB
2.4%
-6.6%
-1.5%
-13.7%
-7.0%
3.4%
2.4%
-8.2%
-7.5%
-6.1%
-7.5%
-8.0%
23.1%
100.0%
1.8%
Area B Islands
Preliminary Change in Taxation with 0.4% Inflationary Increase
2013 to 2014 BB
Converted Values
Islands
Mainland
Total
9,157,261
101,015,652
110,172,913
Residential
Converted
Values
%
8.3%
91.7%
100.0%
9,156,180
87,809,519
96,965,699
Utilities
Converted
Values
9.4%
90.6%
100.0%
9,375,310
9.3%
110
122
125
130
136
200
204
216
220
222
290
310
320
334
345
350
400
500
504
510
515
520
532
615
630
645
648
650
665
670
680
Function
General Government
Grant in Aid - B
Bylaw Enforcement
HB VFD
Animal Control
Public Transit
Hydaway St Lighting
Ports
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Museum Funding
Community Parks
2013 Taxation
$ Change
% Change
Area B Taxation
135,357
22,468
6,317
16,747
5,421
23,198
3,188
355,530
48,576
29,946
29,265
201,321
6,680
210
56,520
104,816
11,560
17,419
161,127
337
698
24,623
14,947
391,601
1,122
111,226
14,368
289,417
20,490
26,287
2,130,780
Islands
portion
11,250
1,867
525
1,392
451
1,928
265
4,037
2,489
2,432
16,733
555
4,698
8,712
961
1,448
28
58
2,047
1,242
93
1,194
24,056
1,703
2,185
92,350
4.3%
Mainland
Portion
124,106
20,601
5,792
15,355
4,971
21,269
2,923
355,530
44,538
27,457
26,833
184,587
6,124
210
51,822
96,104
10,599
15,971
161,127
309
640
22,576
13,705
391,601
1,029
111,226
13,174
265,361
18,787
24,102
2,038,429
95.7%
90,506
1,844
2.04%
29
2013
Residential
Rate Per
$100,000 of
AV
12.29
2.04
0.57
1.52
0.49
2.11
0.29
39.51
4.41
2.72
2.66
18.27
0.61
1.57
5.13
9.51
1.05
1.58
15.68
0.03
0.06
2.23
1.36
108.70
0.10
11.02
1.30
26.27
5.11
2.39
280.58
Mainland
Portion
Excluding
Utilities
112,588
18,689
5,254
13,930
4,509
19,295
2,652
322,533
40,405
24,909
24,342
167,456
5,556
191
47,012
87,184
9,615
14,489
146,172
280
581
20,481
12,433
355,257
933
100,903
11,951
240,733
17,043
21,865
1,849,242
Utilities
11,518
1,912
538
1,425
461
1,974
271
32,997
4,134
2,548
2,490
17,132
568
19
4,810
8,919
984
1,482
14,954
29
59
2,095
1,272
36,345
95
10,323
1,223
24,628
1,744
2,237
189,188
Area F Islands
2013 to 2014 BB
Islands
Mainland
Total
Converted
Values
47,451,353
118,350,591
165,801,944
%
28.6%
71.4%
100.0%
Residential
Converted
Values
45,500,631
48.8%
47,682,307
51.2%
93,182,938 100.0%
Major Industry
Converted
Values
42,345,844
35.8%
110
123
125
126
129
130
136
200
210
220
222
290
310
320
322
324
340
342
345
346
350
400
500
504
510
515
520
535
615
630
640
648
650
665
670
680
Function
General Government
Grant in Aid - E&F
Bylaw Enforcement
G&D VFD
Animal Control
Public Transit
Ports
Langdale Dock
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Museum Funding
Community Parks
2013 Taxation
$ Change
% Change
Area F
Taxation
203,674
5,899
9,507
23,812
24,365
25,205
8,158
34,911
137,705
73,093
45,061
25,904
302,854
10,053
2,003
1,987
210
414
85,053
33,358
157,719
17,394
26,211
188,776
507
1,091
37,056
31,875
770,299
1,689
253,848
21,620
435,566
29,234
39,554
3,065,663
Islands
Mainland
portion
Portion
58,290
145,384
1,688
4,211
2,721
6,786
6,815
16,997
6,973
17,392
7,213
17,991
2,335
5,823
9,991
24,920
137,705
20,919
52,174
12,896
32,165
25,904
86,675
216,179
2,877
7,176
2,003
1,987
210
414
24,342
60,712
33,358
45,138
112,581
4,978
12,416
7,501
18,709
188,776
145
362
312
779
10,605
26,451
9,122
22,753
770,299
483
1,205
72,650
181,198
6,188
15,433
124,656
310,910
29,234
11,320
28,234
570,191 2,495,472
18.6%
81.4%
2013
Residential
Rate Per
$100,000 of
AV
12.28
0.36
0.57
1.44
1.47
1.52
0.49
2.11
30.36
4.41
2.72
2.35
18.27
0.61
4.04
3.22
4.29
57.65
5.13
7.70
9.51
1.05
1.58
15.68
0.03
0.07
2.23
1.92
108.70
0.10
15.31
1.30
26.27
5.11
2.39
$ 563,784
6,407
1.14%
30
Mainland
Portion
Excluding
Major Ind
93,366
2,704
4,358
10,915
11,169
11,554
3,739
16,004
137,705
33,506
20,656
16,635
138,830
4,608
2,003
1,987
210
414
38,989
72,299
7,974
12,015
121,232
232
500
16,987
14,612
494,686
774
116,366
9,911
199,666
18,774
18,132
1,653,514
Major
Industrial
52,018
1,507
2,428
6,081
6,223
6,437
2,083
8,916
18,668
11,509
9,268
77,349
2,567
21,723
40,281
4,442
6,694
67,544
129
279
9,464
8,141
275,613
431
64,833
5,522
111,244
10,460
10,102
841,958
2014 Preliminary Change in Taxation with 1.0% Inflationary Increase
2013 to 2014 BB
Area A
General Government
130 UBCM/Elections
Protective Services
210 G&D VFD
212 RC VFD
216 HB VFD
218 E VFD
222 SCEP
290 Animal Control
310 Transit
345 Ports
346 Langdale Dock
350 Solid Waste
Health Services
400 Cemetery
504 Rural Planning
510 House Numbering
625 PH Pool
640 Gibsons Library
648 Museum Service
650 Community Parks
680 Dakota Ridge
Total
$ Change
% Change
184,107
96,066
8,570
22,786
7,362
-
Area B
Area D
Area E
Area F
SIGD
DoS
ToG
379,170
1,522
19,499
393,562
45,644
35,778
135,664
22,468
6,317
16,788
5,425
23,220
3,197
356,341
48,731
29,973
29,315
202,144
6,712
211
56,591
105,200
11,579
17,426
161,207
337
698
24,680
14,947
392,595
1,122
111,226
14,368
289,969
20,490
26,364
108,415
5,047
28,059
13,420
4,335
18,554
340,036
38,943
23,952
23,426
161,540
5,365
211
45,212
84,070
9,253
13,926
140,483
269
582
19,721
11,056
333,625
896
131,131
11,482
231,793
15,548
21,069
78,254
2,261
3,645
9,127
15,508
9,682
3,129
13,395
196,415
28,109
17,289
16,916
116,554
3,871
415
1,707
415
784
32,628
60,682
6,679
10,052
101,424
194
419
14,237
11,735
289,883
647
97,327
8,288
167,237
13,294
15,207
204,136
5,899
9,507
23,812
24,365
25,265
8,163
34,946
137,877
73,327
45,101
25,948
304,093
10,101
2,014
1,998
211
416
85,161
33,538
158,297
17,423
26,221
188,870
507
1,091
37,143
31,875
772,255
1,689
253,910
21,620
436,397
29,235
39,671
28,297
1,132
4,845
10,164
6,252
6,113
42,211
21,943
2,415
3,635
70
5,149
137,227
2,997
5,499
294,734
13,723
11,786
105,870
65,117
439,050
228,551
25,155
37,858
732
1,134,846
2,438
31,216
57,277
130,889
6,094
5,234
328,705
47,016
28,918
194,987
54,589
101,498
11,171
16,813
325
513,325
1,083
162,818
13,863
25,436
$ 2,019,839
$ 2,135,306
$ 1,841,420
$ 1,347,409
$ 3,072,079
$ 277,950
$ 2,448,353
$ 1,642,766
13.7%
14.4%
12.5%
9.1%
20.8%
1.9%
16.6%
11.1%
1,985,501
34,338
1.73%
2,096,681
38,625
1.84%
1,811,831
29,590
1.63%
1,324,757
22,652
1.71%
3,023,352
48,727
1.61%
272,629
5,321
1.95%
2,414,803
33,550
1.39%
31,508
80,962
66,132
40,675
9,110
142,765
15,713
114,980
23,648
238,569
457
986
33,490
26,776
-
31
2014 BB
Preliminary
Taxation
2013
Taxation
$$ Change
13 to 14 BB
$ 1,164,496
$
96,066
$
22,468
$
8,160
$
52,903
$
32,939
$
28,059
$
15,508
$
24,365
$
87,941
$
46,568
$
$
$
-
$ 1,110,451
$
101,042
$
22,321
$
8,158
$
97,535
$
27,126
$
25,603
$
15,978
$
24,197
$
87,054
$
49,361
$
$
5,664
$
-
$ 54,045
$ (4,976)
$
147
$
2
$ (44,632)
$
5,813
$
2,456
$
(470)
$
168
$
887
$ (2,793)
$
$ (5,664)
$
-
4.9%
-4.9%
0.7%
0.0%
-45.8%
21.4%
9.6%
-2.9%
0.7%
1.0%
-5.7%
#DIV/0!
-100.0%
#DIV/0!
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
124,620
972
650,981
335,848
350,082
80,221
413,285
251,425
89,896
$
$
$
$
$
$
$
$
$
$
1,848
2,225
12,016
4,188
6,259
741
5,007
5,852
11,822
1.5%
228.9%
#DIV/0!
1.8%
1.2%
1.8%
0.9%
1.2%
2.3%
13.2%
$ 1,460,579
$
35,159
$
2,014
$
1,998
$
415
$
211
$
1,707
$
415
$
211
$
784
$
211
$
416
$
274,181
$
33,538
$ 1,420,438
$
37,457
$
2,033
$
2,303
$
444
$
203
$
1,657
$
450
$
227
$
831
$
227
$
450
$
222,535
$
35,193
$
$
$
$
$
$
$
$
$
$
$
$
$
$
40,141
(2,298)
(19)
(305)
(29)
8
50
(35)
(16)
(47)
(16)
(34)
51,646
(1,655)
$
903,007
$
884,136
$
18,871
$
$
99,388
114,980
$
$
103,955
114,922
$
$
(4,567)
58
-4.4%
0.1%
$
$
$
$
$
$
$
$
$
$
149,578
830,553
2,891
3,775
134,420
26,776
14,947
11,056
11,735
31,875
$
$
$
$
$
$
$
$
$
$
154,837
816,241
2,062
(1,876)
140,734
36,471
14,130
11,401
11,556
31,370
$
$
$
$
$
$
$
$
$
$
(5,259)
14,312
829
5,651
(6,314)
(9,695)
817
(345)
179
505
-3.4%
1.8%
0.0%
-301.2%
-4.5%
-26.6%
5.8%
-3.0%
1.5%
1.6%
$ 3,573,757
$
379,170
$
9,397
$
514,055
$
111,226
$
131,131
$
123,334
$ 1,518,959
$
78,567
$
45,644
$
$
226,302
$ 3,529,268
$
378,209
$
13,240
$
514,112
$
111,346
$
131,766
$
121,241
$ 1,524,504
$
79,554
$
$
(55)
$
221,690
$
$
$
$
$
$
$
$
$
$
$
$
44,489
961
(3,843)
(57)
(120)
(635)
2,093
(5,545)
(987)
45,644
55
4,612
$
$
$
244,041
1.3%
0.3%
-29.0%
0.0%
-0.1%
-0.5%
1.7%
-0.4%
-1.2%
0.0%
0.0%
2.1%
1.7%
126,468
3,197
662,997
340,036
356,341
80,962
418,292
257,277
101,718
14,785,123
1,611,528 $ 14,541,082
31,238 $
244,041
1.94%
1.68%
14,541,082
% Change
13 to 14 BB
2.8%
-6.1%
-0.9%
-13.2%
-6.5%
3.9%
3.0%
-7.8%
-7.0%
-5.7%
-7.0%
-7.6%
23.2%
100.0%
2.1%
Area B Islands
2013 to 2014 BB
Converted Values
Islands
Mainland
Total
9,157,261
101,015,652
110,172,913
Residential
Converted
Values
%
8.3%
91.7%
100.0%
9,156,180
87,809,519
96,965,699
Utilities
Converted
Values
9.4%
90.6%
100.0%
9,375,310
9.3%
110
122
125
130
136
200
204
216
220
222
290
310
320
334
345
350
400
500
504
510
515
520
532
615
630
645
648
650
665
670
680
Function
General Government
Grant in Aid - B
Bylaw Enforcement
HB VFD
Animal Control
Public Transit
Hydaway St Lighting
Ports
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Museum Funding
Community Parks
2013 Taxation
$ Change
% Change
Area B Taxation
135,664
22,468
6,317
16,788
5,425
23,220
3,197
356,341
48,731
29,973
29,315
202,144
6,712
211
56,591
105,200
11,579
17,426
161,207
337
698
24,680
14,947
392,595
1,122
111,226
14,368
289,969
20,490
26,364
2,135,306
Islands
portion
11,276
1,867
525
1,395
451
1,930
266
4,050
2,491
2,437
16,802
558
4,704
8,744
962
1,448
28
58
2,051
1,242
93
1,194
24,101
1,703
2,191
92,570
4.3%
Mainland
Portion
124,388
20,601
5,792
15,393
4,974
21,290
2,931
356,341
44,681
27,482
26,879
185,342
6,154
211
51,887
96,456
10,616
15,977
161,207
309
640
22,629
13,705
392,595
1,029
111,226
13,174
265,868
18,787
24,173
2,042,737
95.7%
90,506
2,064
2.28%
32
2013
Residential
Rate Per
$100,000 of
AV
12.31
2.04
0.57
1.52
0.49
2.11
0.29
39.51
4.42
2.72
2.66
18.35
0.61
1.57
5.14
9.55
1.05
1.58
15.68
0.03
0.06
2.24
1.36
108.70
0.10
11.02
1.30
26.32
5.11
2.39
280.82
Mainland
Portion
Excluding
Utilities
112,843
18,689
5,254
13,964
4,513
19,314
2,659
323,269
40,534
24,931
24,384
168,141
5,583
191
47,072
87,504
9,631
14,495
146,245
280
581
20,529
12,433
356,158
933
100,903
11,951
241,193
17,044
21,929
1,853,149
Utilities
11,544
1,912
538
1,429
462
1,976
272
33,072
4,147
2,551
2,495
17,202
571
20
4,816
8,952
985
1,483
14,962
29
59
2,100
1,272
36,437
95
10,323
1,223
24,675
1,744
2,243
189,587
Area F Islands
2013 to 2014 BB
Islands
Mainland
Total
Converted
Values
47,451,353
118,350,591
165,801,944
%
28.6%
71.4%
100.0%
Residential
Converted
Values
45,500,631
48.8%
47,682,307
51.2%
93,182,938 100.0%
Major Industry
Converted
Values
42,345,844
35.8%
110
123
125
126
129
130
136
200
210
220
222
290
310
320
322
324
340
342
345
346
350
400
500
504
510
515
520
535
615
630
640
648
650
665
670
680
Function
General Government
Grant in Aid - E&F
Bylaw Enforcement
G&D VFD
Animal Control
Public Transit
Ports
Langdale Dock
Cemetery
Regional Planning
Rural Planning
House Numbering
Heritage
Building Inspection
Museum Funding
Community Parks
2013 Taxation
$ Change
% Change
Area F
Taxation
204,136
5,899
9,507
23,812
24,365
25,265
8,163
34,946
137,877
73,327
45,101
25,948
304,093
10,101
2,014
1,998
211
416
85,161
33,538
158,297
17,423
26,221
188,870
507
1,091
37,143
31,875
772,255
1,689
253,910
21,620
436,397
29,235
39,671
3,072,079
Islands
Mainland
portion
Portion
58,422
145,714
1,688
4,211
2,721
6,786
6,815
16,997
6,973
17,392
7,231
18,035
2,336
5,827
10,001
24,944
137,877
20,986
52,341
12,907
32,193
25,948
87,029
217,063
2,891
7,210
2,014
1,998
211
416
24,372
60,788
33,538
45,304
112,994
4,986
12,436
7,504
18,717
188,870
145
362
312
779
10,630
26,513
9,122
22,753
772,255
483
1,205
72,667
181,243
6,188
15,433
124,894
311,503
29,235
11,353
28,317
571,500 2,500,579
18.6%
81.4%
2013
Residential
Rate Per
$100,000 of
AV
12.31
0.36
0.57
1.44
1.47
1.52
0.49
2.11
30.36
4.42
2.72
2.35
18.34
0.61
4.04
3.22
4.29
57.65
5.14
7.70
9.55
1.05
1.58
15.68
0.03
0.07
2.24
1.92
108.70
0.10
15.31
1.30
26.32
5.11
2.39
$ 563,784
7,716
1.37%
33
Mainland
Portion
Excluding
Major Ind
93,577
2,704
4,358
10,915
11,169
11,582
3,742
16,019
137,877
33,613
20,674
16,664
139,398
4,630
2,014
1,998
211
416
39,038
72,564
7,987
12,020
121,292
232
500
17,027
14,612
495,942
774
116,394
9,911
200,047
18,775
18,185
1,656,864
Major
Industrial
52,136
1,507
2,428
6,081
6,223
6,453
2,085
8,925
18,728
11,519
9,284
77,665
2,580
21,750
40,429
4,450
6,697
67,578
129
279
9,486
8,141
276,313
431
64,849
5,522
111,456
10,460
10,132
843,715
2014 Preliminary Budget
Support Services Summary
112
113
114
115
117
135
506
General Government
Finance
Field Rd
Human Resources
Information Technology
Corporate Sustainability
Property Information Mapping Services
Total
Change from Prior Year
% Change from Prior Year
2010
429,124
856,856
407,057
392,470
672,777
46,965
251,256
2011
417,569
840,359
422,540
388,240
651,127
100,647
260,805
2012
424,698
884,505
416,629
406,316
551,065
68,346
283,209
3,056,505
3,081,287
24,782
0.81%
3,034,768
(46,519)
-1.51%
34
2014
2013
Preliminary
411,919
416,237
909,638
923,483
417,746
428,109
413,441
418,574
546,850
566,984
101,478
85,473
327,808
328,718
3,128,880
94,112
3.10%
3,167,578
38,698
1.24%
Difference
2013 to
2014
%
4,318
1.02%
13,845
1.57%
10,363
2.49%
5,133
1.26%
20,134
3.65%
(16,005) -23.42%
910
0.32%
38,698
1.28%
2014 HR Staffing Plan - BB
Administration
Leg. Services
Corporate Serv.
Admin
Finance
HR
Prop. Info and Mapping
Information Services
Infrastructure Services
Admin
Sustainability
Water / Waste Water
Solid Waste
Transit
Fleet
Building Maint.
Community Services
Admin/ SCEP
Planning
Building Inspection
Bylaw / Dog Control
Parks
Recreation
PHAFC
Fire Departments
Total
2010
2.00
4.80
6.80
2011
2.00
5.00
7.00
2012
2.00
4.80
6.80
2013
2.00
4.80
6.80
2014 BB
2.00
5.00
7.00
2015
2.00
4.80
6.80
2016
2.00
4.80
6.80
2017
2.00
5.00
7.00
2018
2.00
4.80
6.80
3.00
11.20
3.00
3.00
4.00
24.20
3.00
11.20
3.00
3.00
4.00
24.20
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
3.00
11.20
3.00
3.00
3.80
24.00
8.15
2.90
22.82
11.16
20.77
5.07
2.00
72.87
8.90
2.90
21.07
11.16
21.00
4.97
2.00
72.00
4.00
2.90
27.32
10.94
21.15
4.97
1.31
72.59
4.00
2.70
28.32
10.94
21.58
4.97
1.31
73.82
4.00
2.10
28.32
10.94
21.58
4.97
1.31
73.22
4.00
1.90
28.32
10.94
21.58
4.97
1.31
73.02
4.00
1.90
28.32
10.94
21.58
4.97
1.31
73.02
4.00
1.90
28.32
10.94
21.58
4.97
1.31
73.02
4.00
1.90
28.32
10.94
21.58
4.97
1.31
73.02
4.08
8.23
7.00
1.83
9.70
39.77
3.49
5.00
79.10
4.08
8.23
7.00
1.81
9.70
39.77
3.63
5.00
79.22
4.08
7.90
6.00
1.75
10.74
39.92
4.09
5.00
79.48
4.08
7.90
6.00
1.75
10.74
40.47
4.09
5.00
80.03
4.08
7.90
6.00
1.75
10.74
40.47
4.09
6.00
81.03
4.08
7.90
6.00
1.75
10.74
40.47
4.09
6.00
81.03
4.08
7.90
6.00
1.75
10.74
40.47
4.09
6.00
81.03
4.08
7.90
6.00
1.75
10.74
40.47
4.09
6.00
81.03
182.97
182.42
184.10
184.25
184.85
184.85
185.05
184.85
4.08
7.90
6.00
1.75
10.74
39.77
3.49
5.00
78.73
182.11
Leg. Services
Sustainability
Recreation
Net change
Net Increase
(Reduction)
2013 to 2014
BB
0.20
0.20
(0.60)
(0.60)
0.55
0.55
0.15
0.20 Election Support
(0.60) Corporate Energy Manager (2014 Portion of 1 Year Term)
0.55 Add Back Sechelt Arena One Time Reduction
0.15
*Changes may vary due to rounding
35
D
SCRD STAFF REPORT
DATE:
August 25, 2013
TO:
Corporate and Administrative Services Committee – September 26th, 2013
FROM:
RE:
2014 BUDGET PROCESS AND FINANCIAL PLAN TIMETABLE
RECOMMENDATION(S)
THAT the Treasurer’s report regarding the ‘2014 Budget Process and Financial Plan
Timetable’ be received;
AND THAT the three rounds of budget meetings are set for the following dates:
 Round 1 – January 20, 21, & 22 (Monday, Tuesday, & Wednesday)
 Round 2 - February 17, 18 & 19th (Monday, Tuesday, & Wednesday)
 Round 3 – March 10, 11 and 12th (Monday, Tuesday, & Wednesday).
AND FURTHER THAT the approved timetable be distributed to the Member Municipalities
and Community Stakeholders.
BACKGROUND
Each year, a de-brief meeting is scheduled to discuss the prior year’s budget process,
identifying where improvements or changes can be made for the following year. This past year,
both managers and the Board commented that the 2013 budget process was successful in
moving toward a more efficient budget process, as targeted in the 2012/13 SCRD Strategic
Plan. As a result, resolution 207/13, Rec. 3- 6 were adopted at the May 9, 2013 Regular Board
Meeting, excerpts as follows:
207/13 cont.
Base Budget Policy
THAT staff provide alternate wording for the Base Budget Policy to define
“where appropriate” for the next Corporate and Administrative Services
Committee Meeting.
Budget Process
THAT the budget process remains as three rounds of budget for the 2014
budget cycle;
AND THAT staff continue to develop efficiencies in the budget process.
Budget Proposals
THAT staff provide options to clarify and differentiate between the relevance of
the categorizing system (Safety, Asset Failure and Compliance) and the
numerical rating (priority) contained in the Budget Proposal rating system at a
future Corporate and Administrative Services Meeting.
Budget Documents
THAT reporting of grant recipient details be presented with the respective
budgets, similar to the reporting for the Grant-in-Aid Functions and Libraries.
36
N:\Finance\1700 Budget Information\1700-01 General\2014\2013-SEPT-26 CAS STAFF REPORT - 2014
Budget Process and Finacial Plan Timetable.docx
2014 Budget Process and Financial Plan Timetable
Page 2 of 3
DISCUSSION
Base Budget Policy
It was suggested that wording be added to the current “Base Budget Policy” to add clarity on
“where appropriate”. The previous version, stated the following:
“For Round 1 Budget, Budget Managers will incorporate any increases to Net Operating Base Budget,
where appropriate.”
Staff revised the policy statement to say the following:
i.
In the fall of each year, if the Board decides to provide an inflationary increase to the Net
Operating Base Budget for the upcoming Budget year, this percentage will be translated into
a dollar amount per Budget by the Finance Division and provided to the Budget Managers as
an “up to” maximum amount available for consideration. For Round 1 Budget, Budget
Managers will incorporate any increases to Net Operating Base Budget, on line items
that cannot be internally controlled (such as fuel, insurance and utility rates). At the
commencement of Round 1, the Treasurer will provide a Summary Report to the Board on
the overall increase used per Budget highlighting which line items were affected. An overall
amount and percentage taken for all SCRD functions will also be presented.
Budget Process and Financial Plan Timetable
At the 2013 budget de-brief, it was proposed to amend the current budget from a three round
(January, February, and March) to a two round process (February and March). It was decided
that for the 2014 cycle, a three round process would be maintained. On that basis, Staff
propose the following dates for the three rounds of budget review, shown in the “Financial Plan
Timetable” (Attached), which are as follows:




Round 1 – January 20, 21, & 22 (Monday, Tuesday, & Wednesday)
Round 2 – February 17, 18 and 19th (Monday, Tuesday and Wednesday)
Round 3 – March 10, 11 and 12th (Monday, Tuesday and Wednesday).
Budget Bylaw Adoption- March 27th (Thursday)
Once the dates are adopted by the Board, Staff recommend that the timetable be distributed to
the Member Municipalities and other Community Stakeholders.
Budget Proposals
In the past, there has been some confusion as to the ‘Rating’ criteria for the Budget Proposals.
The previous template had 2 sections for criteria, which looked like this:
Proposed Enhancement / Project / Reduction
NAME OF ITEM
Rating (see Diagram +3 to -3):
+ / - # Description
If Mandatory specify category above:
MANDATORY - # Category
The suggested presentation for the 2014 Budget proposals is to include only one line for
‘Rating’ criteria, since ‘Mandatory’ is also considered a rating.
Proposed Enhancement / Project / Reduction
NAME OF ITEM
Rating:
Choose an item.
37
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Finacial Plan Timetable.docx
2014 Budget Process and Financial Plan Timetable
Page 3 of 3
The Appendix- ‘Budget Proposal Category & Rating’ from the Budget Manual, will be included in
the section 1 documents for reference. Managers will have an option of selecting the increase +
or decrease – range, or the mandatory criteria.
Budget Proposals will also be sorted based on priority. Therefore, items that are considered
mandatory will appear first.
Budget Documents
In addition to the grant-in-aids, functions like the Museum and the economic development, have
multiple funding recipients. The financial budget documents only provide the aggregate
distribution and not the detail of all the recipients. So in 2014, detail will be provided in each of
the budget rounds, similar to how the grant-in-aid is reported.
38
N:\Finance\1700 Budget Information\1700-01 General\2014\2013-SEPT-26 CAS STAFF REPORT - 2014 Budget Process and
Finacial Plan Timetable.docx
E
SCRD STAFF REPORT
DATE:
August 25, 2013
TO:
Corporate & Administrative Services Committee- September 26, 2013
FROM:
RE:
2013 AND 2014 WORK PLAN AND CARRY FORWARD REPORTING
RECOMMENDATION(S):
THAT the Treasurer’s report regarding the ‘2013 and 2014 Work Plan and Carry forward
Reporting’ be received;
AND THAT the following Special Corporate and Administrative Committee- Work Plan &
Carry-Forwards, be approved for the following dates:


Infrastructure and Planning & Development Committee Functions- Thursday
October 31, 2013 (9:30am-4:30pm)
Community and Corporate Services Committee Functions- Friday November 1,
2013 (9:30am to 4:30pm)
BACKGROUND
At the May 9, 2013 Regular Board Meeting, Resolution 207/13, Rec. 2 was adopted, excerpt as
follows:
Work Plans
THAT Work Plan and Carry-forward reporting continue for the following
functions:












135/136 Corporate and Regional Sustainability
310 Transit
365 North Pender Water Service
366 South Pender Water Service
370 Regional Water Service
350-353 Regional Solid Waste
504 Rural Planning
615-621 Community Recreation Facilities
650 Community Parks
665 Bicycle and Walking Paths
680 Dakota Ridge;
AND THAT Ports [345] be added back on the list for Work Plan and
Carry-forward reporting providing feedback on the Capital Maintenance
Budget funding for various ports projects.
39
N:\Finance\1700 Budget Information\1700-01 General\2014\2013-SEPT-26 CAS STAFF REPORT Departmental Work Plan & Initiatives.docx
DEPARTMENTAL WORK PLANS
Page 2
DISCUSSION
As part of the Budget Process, in the fall of each year, a Special Corporate and Administrative
Committee is schedule. The sole purpose of the meeting is to report on Departmental Work
Plans & project carry forwards for the current and proposed budget year. This process helps
both Staff and the Board to determine if outstanding work is still a priority and if it needs to be
carried-forward into the next year for completion. It establishes the impact of incomplete
projects on upcoming capacity and resources. At that same time, proposed initiatives that have
been identified throughout the year, either through the Strategic Plan, Committee, or other
means, will be presented. This will give manager’s direction for future operational plans as well
as guide the 2014 Budget proposal. If more information or discussion is required on a specific
item, timing permits that the issue be referred to a future Committee meeting, prior to the
Budget meetings.
All functions that have Carry-Forward projects will also report to the meeting in order to include
the items in the 2014 Budget. Carry forward projects do not have a financial or taxation impact
for the following year’s Budget. However, they do impact staff and other resources. Remaining
unused funding for the project is carried over to the following year. This is highly monitored and
tracked by Manager’s and Finance, and only the amount allocated and unspent is included in
next year’s budget. The specific amounts may not be finalized until the end of January when
the year end process is complete Therefore, requests for Carry Forwards will focus on the
projects status to date, not the specific dollar amount to be included in the 2014 Budget.
If the Committee is in agreement, Staff asks that the following Special Corporate and
Administrative Committee- Work Plan & Carry-Forward meetings, be approved for the following
dates:
 Infrastructure and Planning & Development Committee Functions- Thursday October 31,
2013 (9:30am-4:30pm) and
 Community and Corporate Services Committee Functions- Friday November 1, 2013
(9:30am to 4:30pm)
40
F
SCRD STAFF REPORT
DATE:
September 12, 2013
TO:
FROM:
RE:
Communications & Engagement Plan for 2014 Budget
RECOMMENDATION(S)
THAT the Treasurer’s report regarding “Communications & Engagement Plan for 2014
Budget” be received;
AND THAT the Board approve the 2014 Budget Process Communication plan as
presented;
AND THAT the Board approve two ‘2014 Budget Town Hall Meetings’ to be held in
December 2013, as a pilot project, at Frank West Hall and Coopers Green;
AND THAT the Board approve up to $3500 for the Communication and Engagement Plan
implementation, to be recovered in 2014;
AND FURTHER THAT the 2013 Financial Plan for Finance (function 113) be amended
accordingly.
BACKGROUND
The SCRD values are collaborative decision making; engagement and communication;
transparency and accountability; responsive public service; financial sustainability; and fairness
and equity. In updating the Financial Sustainability section 2013-2014 targets of the SCRD
Strategic Plan, “Developing a communication and engagement program for all communities
regarding the annual budget” was added as a target regarding the objective of “implementing an
effective annual budget process”. The timeline was from 2013 to the end of 2014.
DISCUSSION
The current methods of communicating and engaging the public with regards to our budget
process are as follows:

advertisement of open budget meetings through website and newspaper publications,
such as Coast Current advertisement, stating everyone is welcome;

after Round 2 of the budget, public presentations are done at Field Road, and the 3
member municipalities;

Coast Cable hosts a local government segment and views a recorded version of the
public presentation at the start of the program. Members of the public can call in to ask
questions of the Board on topics relating to the budget;
N:\Finance\1700 Budget Information\1700-01 General\2014\2013-SEPT-26 CAS STAFF REPORT Communications and Engagement Plan for 2013-14 Budget.docx
41
Developing an Asset Management Plan
Page 2 of 2

for the 2013 Budget, staff updated the public presentation slides with final budget
information, as well as all the Section 1 analytical information, and offered it on our
website;

Every round of the budget documents is available on the website.
It is difficult for some people to attend our budget meetings for various reasons and we must
look to other ways of reaching out to the different sectors of the community. Our process must
include an opportunity for exchange of information in as well as out when it comes to our
budget. While our current process does some of that, it has some limitations. For example,
only those customers subscribing to Coast Cable have access to the televised broadcast.
Staff developed a communication plan (Attachment A), which describe suggested activities and
events to move toward engaging our community more on the budget process. The creation of a
dedicated email address ([email protected]) for the budget is intended to encourage questions
and feedback. If the questions can’t be answered by staff, they will be forwarded to Directors or
presented at a Committee or Budget Meeting. We will also be including more detail on what will
be discussed each day of the budget deliberations, through various methods (website, Twitter,
newspaper and radio communication).
Staff propose we also have ‘Budget Town Hall Meetings’, where both staff and the Board
attend, in an effort to engage and educate the different communities throughout the Regional
District on our budget process and the services that we provide in their community. The format
would be a short 20 minute presentation on our process; ‘what we do’; methods the public can
get involved; overview of what’s coming to 2014 budget (items approved at pre-budget work
plan meetings); and a questions/answer period. Staff suggest offering two meetings in early
December, as a pilot project, and that they be held in Frank West Hall and Coopers Green. To
reach out to those people in the community who are not able to attend, the town hall meetings
could be recorded and put on the SCRD ‘YouTube’ channel. This would be posted on our
website and viewed at anytime.
Since there are no funds in this year to start, we will require a 2013 budget amendment.
Amounts approved for a pilot in 2013 for filming/video streaming will be used for the ‘town hall’
and ‘public presentation’ previously taped by Coast Cable. Additional funds are required for
radio and newspaper ads, printing/mailing costs; hall rental, and meeting expenses. Existing
staff will be used for this proposed campaign and a follow up report will be presented at the
‘2014 Budget De-brief” meeting. Therefore, we recommend the Board approve up to $3500 for
the 2014 budget communication and engagement plan, to be recovered through the 2014
support services-finance.
This plan will evolve over time, focusing on how we reach out to the community on our budget.
Our current process is being enhanced and our goal is to reach out to the population as a whole
and hear from more than the vocal majority.
N:\Finance\1700 Budget Information\1700-01 General\2014\2013-SEPT-26 CAS STAFF REPORT - Communications and
Engagement Plan for 2013-14 Budget.docx
42
2014 Budget Process Communications Plan
Project Background
This Communications Plan comes as a result of the 2013-2014 Strategic Plan proposed target to
develop a communications and engagement program for all communities regarding the annual budget.
Purpose
This 2013-2014 Budget Process Communications Plan outlines the overall approach for communicating
with stakeholders about the 2013-2014 budget. It outlines preliminary key messages, defines key
audiences, timelines and describes the communications activities which will be used to make
stakeholders aware of the budget process and key budget issues.
Communication Objectives:
 To increase public awareness and understanding of the 2014 budget forecast
 To ensure that stakeholders are aware of the process, timelines and key decision-making points
that will be used to develop the 2013-2014 budget;
 To promote public discussion on the implications of budget decisions
Budget:
Proposed $2500
Key Messages:
1. Round 1 of budget meetings begin in January 2014.The purpose of these meetings is for the SCRD
Board to review each function’s current base budget, preliminary surplus/deficit position for prior
year, and review all the budget proposals that will be used to develop the 2014 budget. Decisions
on certain proposed items can be made at this time.
Round 2 is held in February and starts with a review status after Round 1. During Round 2,
discussions for further amendments may be identified. At the end of Round 2, including any
identified amendments should be a close representation of the desired final Budget.
Round 3 will be held in March. Following the direction provided in Round 2, the budget will be
amended by Finance staff and reproduced for review in Round 3. The Round 3 budget, when
reviewed, should be substantially complete based on direction provided in the previous two rounds.
Round 3 is the final opportunity for the Board to make changes to the budget in preparation for its
adoption.
If you would like additional information about our budget, our budget process or timelines, please
visit our website at www.scrd.ca/budget.
2. We care about your concerns… if you have thoughts or ideas relating to the 2013-2014 budget,
we’d like to hear from you. Everyone is welcome to participate in our public budget committee
meetings. Over the course of the year we will be reaching out to the community for input as well as
budget information sessions. You can find out more from our website, or you can contact us at
[email protected].
Prepared by Communications – September 2013
43
3. The community is always our primary focus and we are committed to offering programs and
services that meet the needs of the community. We make efficient, effective, and innovative use of
resources, based on sound planning, and the best available information. The budget allocates
available resources to address the community’s needs.
Branding and Visual Identity
The following logo has been developed for use on all communications messages related to the 20132014 budget. The graphic provides a visual identity which will help to differentiate budget messages
from other SCRD information. The logo is intentionally “no-frills” in design and is intended to create a
clean, clear visual identity.
Budget
2013-2014
Target Audiences
 Sunshine Coast Residents
 SCRD Staff
 Board of Directors
 Media
 Local government
44
Communication Activities and Events
ACTIVITIES AND
EVENTS
PURPOSE
AUDIENCE
TIMING
Website
Provides comprehensive information on
budget process and timelines
All internal and external
audiences
Budget 2013-2014 page to
be developed and content
completed by early
November and updated
weekly
News Releases
Provides media with key updates on
key issues and next steps
Promotes open houses, Public
Presentations, Budget Meetings, budget
survey
survey
Media
Prior to key meetings and
budget decisions
One week prior to each
event and activity
Provides key updates on key issues
and next steps
audiences
Advertising – Radio
Advertising –
Newspapers
Coast Reporter/The
Local
Twitter
Budget Email Address
Coast Current
newsletter
Director’s Newsletters
survey
Encourages community to participate,
engage in, provide feedback on, and
ask questions on the budget process.
survey
audiences
audiences
Treasurer and
Administrative
Assistant - Corporate
Services
Communications
Officer
Communications
Officer
Communications
Officer
event and activity
Early Jan (round 1)
Early Feb (round 2)
Early March (round 3)
event and activity
Early Jan (round 1)
Early Feb (round 2)
Early March (round 3)
Communications
Officer
External audiences
Ongoing
audiences
Early January (Winter 2014
issue)
Treasurer and
Administrative
Assistant - Corporate
Services
Communications
Officer
Electoral area constituents
survey
RESPONSIBLE
45
Communications
Officer
Directors
G
SCRD STAFF REPORT
DATE:
August 23, 2013
TO:
Corporate & Administrative Services Committee – September 26, 2013
FROM:
Angie Legault, Manager of Legislative Services
RE:
FCM RESPONSE TO RESOLUTIONS ON AFFORDABLE HOUSING
RECOMMENDATION
THAT the Manager of Legislative Services report concerning Federation of Canadian
Municipalities’ Response to Resolutions on Affordable Housing be received.
BACKGROUND
FCM has advised that they have reviewed and categorized the SCRD resolutions on Affordable
Housing as “D” resolutions which are resolutions in accordance with existing FCM policy. As such
the resolutions will be presented to the Board of Directors in September for information only.
DISCUSSION
The resolutions and FCM comments are attached.
N:\Administration\0230 Associations, Clubs, Societies\0230-20 Associations\FCM\2013-sep cas report response to FCM resolutions affordable housing
al.doc
46
Regarding FCM Response to Resolutions on Affordable Housing
Page 2 of 2
National Housing Strategy
WHEREAS, Housing is a critical aspect of a healthy community; and
WHEREAS, Canada is currently the only G8 nation that doesn’t have a National Housing
Strategy; therefore be it
RESOLVED that Federation of Canadian Municipalities re-affirm its support for a long-term
funding framework and comprehensive strategy and urge the federal government to prioritize
the development of a National Housing Strategy in consultation with provincial, local and First
Nations governments.
Sunshine Coast Regional District, BC
Category D – In accordance with existing FCM policy, presented for information
purposes only.
Grant Funding for Affordable Housing
WHEREAS, The Federation of Canadian Municipalities (FCM) Infrastructure and Transportation
Policy Statement supports the recognition of community and social infrastructure, including
affordable housing, as a core element of local government infrastructure which should be
recognized by targeted investment programs; and
WHEREAS, Increasing the stock of affordable housing in a community increases the quality of
life for its residents; therefore be it
RESOLVED That affordable housing (including family and low income worker housing) be
included as an eligible investment category for local government infrastructure grants.
Sunshine Coast Regional District, BC
FCM’s current position on Gas Tax Fund (GTF) and Building Canada Fund (BCF) is that any
project within municipal jurisdiction should qualify for infrastructure grants. This position was
recognized in the Federal government’s 2013 budget which significantly increased the number
of GTF eligible project categories, including housing.
However, since Canada faces both an infrastructure deficit and a housing crisis, it is important
to ensure that the Government of Canada develops a long-term, predictable housing plan in
addition to the recent announcements in Budget 2013. Municipalities already face significant
infrastructure challenges that exceed what existing federal funding can address. Including
housing as an eligible category for GTF eligibility must not be seen as an appropriate
replacement for dedicated housing investments.
Category D – In accordance with existing FCM policy, presented for information
purposes only.
47
H
SCRD STAFF REPORT
DATE:
September 11, 2013
TO:
FROM:
RE:
RURAL AREAS GRANT-IN-AID APPLICATION FROM WILLIAMSON LANDING FIRE
PROTECTION SOCIETY
RECOMMENDATION(S)
THAT the Treasurer’s report regarding Rural Areas Grant-In-Aid Application from
Williamson Landing Fire Protection Society be received;
AND THAT the Board direct staff regarding this application;
AND FURTHER THAT, if the Board agrees to fund this Grant-In-Aid application that
payment be made as soon as possible.
BACKGROUND
In August of 2013 Williamson Landing Fire Protection Society applied for Rural Areas Grant-inAid in the amount of $1,000. Director Turnbull requested that the application be added to the
September 26, 2013 agenda for discussion.
DISCUSSION
The Williamson Landing Fire Protection Society requests Rural Areas Grant-in-Aid funding to
replace one of three fire pumps for the Williamson Landing Area as the one pump is not
functioning and the remaining two pumps are inadequate to serve the Landing.
For reference, staff have attached the Rural Areas Grant-in Aid Budgets by Area spreadsheet
updated to September 2013.
N:\Administration\0540 Board & Committees\Agendas\CAS - Current\2013-SEP-11 CAS STAFF REPORT - Williamson Landing Fire
Protection Society.doc
48
Williamsons Landing Fire Protection Society
th
2276 West 35
Avenue
Vancouver, BC V6M 1JS
August 27,2013
SCRD-Rural Areas Grant-In-Aid Program
1975 Field Road
Sechelt, BC
VON 3A1
Dear Ms. Crosby and Ms. Turnbull,
Re: Exceptional Grant-in-Aid application for the Williamsons Landing Fire Protec
tion
Society 2013 (AreaF)
The Williamsons Landing Fire Protection Society (the Society) would like to
apply for
exceptional funding from the Grant-In-Aid program for 2013. The Society purcha
ses and
maintains fire equipment for the residents of Williamsons Landing. The Landin
g is
outside the regular fire protection district and the properties are not all accessible
by road.
The Society has three fire pumps to serve the Landing. One of the pumps is not
currently
functional. The two remaining pumps are inadequate to serve the Landing.
We are requesting $1000 from the Grant-In-Md program to purchase a new
pump as
soon as possible.
Thank you for your consideration. Please feel free to contact me if you require any
further information.
Sincerely,
Andrea Townson
Director, Williamsons Landing Fire Protection Society
49
Williamsons Landing Fire Protection Society
th
2276 West 35
Avenue
Vancouver, BC V6M 1J5
Re: Exceptional Grant-in-Aid application for the Wilhiamsons Landing Fire Protection
Society 2013 (Area F)
Project: Fire pump replacement
Current status: There are 3 fire pumps at Williamsons Landing. All pumps undergo
maintenance on an annual basis. Each pwnp is removed for maintenance and returned to
its location. Ian Winn has been coordinating all of the maintenance through Coastline
Powersports.
One pump is currently non-functional and needs to be replaced. The repair estimate for
the pump is over $800. A replacement pump would cost between $850 and $1000.
Budget: $1000
Plan: Purchase new fire pump rather than tiy to repair old pump. Apply to SCRD for a
mid-cycle grant-in-aid for the new pump. The Society currently has approximately $500
in its account, but this money will be required for ongoing pump maintenance
($200/year) and for ongoing incidental expenses related to firefighting equipment.
50
______________
_____
_____
_____
_____
_____
_____
_____
_____
_____
_____
___
(Area A
—
2013
RURAL AREAS GRANT-IN-AID APPLICATION
EgmontlPender Harbour, Area B Halfmoon Bay, Area D Roberts Creek,
Area E — Elphinstone, Area F West Howe Sound & Islands)
—
—
—
Are you a Society submitting this application on behalf of another organization?
If
yes,
name
the
El Yes L.
No
benefit
ting
organi
zation:
(For applications exceeding $500, applicant must be a registered Society. Proof registr
of
ation is required.)
W1o.rt,Lso!-s
Society/Organization’s Legal Name:
Societies Act No. (required for applications exceeding $500)
Business No.
Pc.’€...
‘-‘
Vour
S
—
j’r€’(ti.jic...
S)ce*L
005 ‘-4 88
cccj
c
Mailing Address: 1-G
L_LLf\citfg
SC ‘ft L
Phone No:
‘( 2i3 iS33
Fax No:
E-mail: r{rL
scc
—
Contact Person:
Title:
D rec*z
Describe your organization’s purpose and goals and how your progra
ms and services help you to
achieve these.
4e-c-% Scc. *- )cs
1r’—
L
:L
p
L\k*WJ
C-LLS
port—ps
,
c
O.$€
1iQ
1
r
e4c
L k
(YSC
c kc€
..&
cAf.L*
t:a
-
fcf
rOj ,rt%(S 1-
p
Explain how 9bur project will benefit either fle “Local” or “Regional” Comm
unity.
L
-‘L
i.1€C4.%
-
çc
LL
c-
?
‘W’4.
p
-
+0
O o 4e
Describe how the requested grant money will be used.
o
La
--
?LS
(--‘
(-CL.t
51
-r
L
crt
(fC
______________________________________
__
Amount of Grant-in-Aid being requested:
$
toco
Total operating budget of organization for current year:
If the grant request is for a specific project or program, what is
the total budget (current year) for this project or program?
$
C
$
r
—
1c..
El Yes
Did you receive Grant-in-Aid funding from the SCRD last year?
$
If yes, what was the amount of last year’s grant?
ments?
If yes, have you complied with the SCRD reporting require
areas?
Does your project have a measurable benefit outside of the rural
.
1I Yes
No
No
Yes
oon Bay,
(Rural Areas being: Area A — Egmont/Pender Harbour, Area B Halfm
& Islands)
Sound
Howe
West
F
Area
stone,
Elphin
Area D Roberts Creek, Area E
No
—
—
-
—
ms?
If yes, have you applied to the appropriate municipal grant progra
If yes, provide name
LI Yes fl No
Amount
$_________
t Indian Government District)
(Municipal Areas being: Town of Gibsons, District of Sechelt, Sechel
cd (tas tLf ki,çU o.r.
How many members does your organization currently have?
*
Do you charge a membership fee?
If yes, what is your annual fee?
ci.o a&
Fr€cei-c
El
- —
Did you have a surplus last year?
If yes, briefly explain:
kc
____
-
Yes
El No
as c4 _-e4S (
21
r 4a ç
El Yes $1,No
documentation is included:
ATTACHMENTS: Before forwarding, please ensure all requested
se Statement)
‘Latest Financial Statement (Balance Sheet & Income & Expen
)
Detailed project budget (including all funding sources for the project
Organizational budget for current year (including anticipated grant)
ent) CsL
Proof of Society’s registration number (front page of tax return is suffici
second organization)
LI Letter of support from society (if application is made on behalf of a
AnnuaI Report (if available)
J
tion form and
In order to keep paper to a minimum, please complete the applica
attach the requested documentation only.
52
çc—
‘
28/08/2013
53
OVERALL TOTAL
Bank Accounts
williamsons landing fire protection soci
TOTAL Bank Accounts
Account
As of 28/08/2013 (in Canadian Dollars)
-
527.37
527.37
527.37
28/08/2013
Balance
Account Balances As of 28/08/2013
Page 1
L Uc&s
28/08/2013
54
-
Income/Expense by Category Last year
OVERALL TOTAL
EXPENSES
Fire Fighting Supplies
Licenses and Permits
TOTALEXPENSES
Category
-
—
-844.72
819.84
25.00
844.84
0.12
0.12
011011201231/12/2012
0.12
0.12
-844.72
819.84
25.00
844.84
OVERALL
TOTAL
0110112012 through 31112)2012 (in Canadian Dollars) (Cash Basis)
INCOME
Interest Inc
TOTAL INCOME
& re
_____
______
Page 1
____
•
REMINDER
r
•
Society Annual Report (Foñnll)
:
AnnuaJeport Fee: $25OO
Changö at RegIstered ff1:
-
Address: Additional $tsOo;’••
2013 Annual Report
...n below is what we have on file. See last page for completion Instructions.
OFFICE USE ONLY
PROCON SOCI
-.
--
- Far immediate fiuIflg Go To www.bcreq strySOrvIces Vbc.ca and file your annual report Online. This provides
See the iátpagelor detalli.
Iristint.pmcessing of your annua! ‘Pø•
-
•1
-
2. IncorporatIon Number:
BusinessNurnbCr:
Access Code:129306650 used to file online.
S-0054887.
811777424flC0001
3. The date your 20’13Aflnual General MeBthig was held Is (YYYYIMMIDD):
(If no Annual General Meeting was held In this calendar year. please write “NO MEETING HELD” in the date tied above.)
4. The society’s regiStered office addresses In B.C. are listed below. Enter new addresses In the space
providOd.
Physical Address (Must be a physical location; Post Office box only is not accGptable.)
2276 WEST 35TH AVENUE
VANCOUVER BC V6M 1J5
Malflflg Address
Same as physical addreaWI Yes or No (circle one)
2276 WEST 35TH AVENUE
VANCO1JVR BC VGM 1J6
5. The society’s directors on file are listed below Please make updateslchanges below.
(Addresses must be physical locations; Post Office box only is not acceptable and postal
code Is required.)
Draw line through name If director has ceased.
•
bcregistryservlces.gov.bcca
ri
NOTE
One director must be a
•
-
If directors have been added or director informattontias changed,
make changes here.
55
Pagr.14
S.0054887
I
•
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Surplus/Deficit
Rural Areas Grants-In-Aid 2013
Updated 16/09/2013
Area A Egmont Pender Harbour
Total Line Item 01-2-121-212
$98,904.00 Budget
2013 Discretionary Grant Funds (to be distributed)
Committed: Popsicle Bridge Building Contest
Committed: Sunshine Coast Trails Society
Committed: Chatelech School Field Fence (CBL)
Committed: TraC Bike to Work Week
Committed: Coast Reporter Advertising JV
Committed: Sunshine Coast Trails Society 393/13
Committed: Rural Grants-In-Aid
SUBTOTAL uncommitted discretionary funds as at May 2013
$25,562.38
$100.00
$600.00
$1,000.00
$300.00
$16.59
$33.46
$100.00
$15,651.00
$7,761.33
Grants Committed:
PH Community School
Youth Outreach Worker (per 2012 MOU-to be revised)
Sechelt Library Operating Grant
Pender Harbour Reading Room
Bursaries' Contribution ($3,000 total)**
$40,000.00
$7,598.00
$25,103.00
$500.00
$140.62
$0.00
PAID
PAID
PAID
PAID
PAID
PAID
PAID PH Garden retur
PAID
PAID
3 of 4 PAYMENTS
PAID
**Bursaries Total reduced due to balance remaining at School District 46
Area B Halfmoon Bay
$24,512.00 Budget
Committed: Trac Bike to Work Week
$16,934.37
$100.00
$600.00
$1,000.00
$675.00
$16.59
$33.46
$100.00
$9,050.00
$5,359.32
Grants Committed:
Halfmoon Bay Hall Contingency not paid in 2011 or 2012
PAID
PAID
PAID
PAID
PAID
PAID
PAID
$140.63 PAID
$6,437.00 PAID
$1,000.00 Carryforward from 2012
$0.00
58
2013 GIA-Budgets-by-Area -September
Surplus/Deficit
Updated 16/09/2013
Areas E & F Elphinstone/West Howe Sound
$8,000.00 Budget
$8,000.00
$16.58 PAID
$33.46 PAID
$5,000.00 PAID
$2,949.96
$0.00
Grants-In-Aid - Community Schools
$92,500.00 Budget
Grants Committed:
Community School
Sechelt Youth Centre (CSC, Feb 28, Rec No. 5)
Roberts Creek Community School Nights Alive Program
$50,000.00 PAID
$40,000.00
$2,500.00 PAID
$0.00
Greater Gibsons Community Participation (GGCP), Area E & F
$56,985.00 Budget
$14,646.00
$16.58 PAID
$33.47 PAID
$9,575.00 PAID
$5,020.95
Grants Committed:
Gibsons Tennis Courts not paid in 2011 or 2012*
2013 allocation to Gibsons Tennis Courts
* 2012 a portion allotted to Andy Bay Road Project
$34,677.00
$7,662.00
$0.00
59
$25K PAID Carryforward from
total todate 42339
Surplus/Deficit
Updated 16/09/2013
Area D Roberts Creek
$31,070.00 Budget
$18,459.37
$600.00
$1,000.00
$675.00
$16.59
$33.46
$100.00
$12,545.00
$3,489.32
Grants Committed:
Community School Garden not paid in 2011 or 2012
*$4,000 CF & $2,000 added in 2013
PAID
PAID
PAID
PAID
PAID
PAID
$140.63 PAID
$6,470.00 PAID
$6,000.00 *
$0.00
Area E Elphinstone
$19,367.00 Budget
Committed: TraC Bike To Work Week
$10,083.38
$100.00
$1,000.00
$675.00
$16.59
$33.46
$100.00
$4,675.00
$3,483.33
Grants Committed:
Sunshine Coast Trails Society
Cedar Grove PAC not paid in 2012
Chaster Park contingency not paid in 2011 or 2012
PAID
PAID
PAID
PAID
PAID
PAID
$140.62 PAID
$6,043.00 PAID
$600.00 PAID
$500.00 PAID Carryforward from 2012
$2,000.00 PAID Carryforward from 2012
$0.00
60
Surplus/Deficit
Updated 16/09/2013
Area F West Howe Sound
41,588.00 Budget
22,164.38
100.00
600.00
$1,000.00
$675.00
$16.58
$33.46
$100.00
15,266
4,373.34
Grants Committed:
Anavets Park Memorial Wall & Garden not paid in 2012
Gospel Rock contingency not paid in 2011 or 2012
PAID
PAID
PAID
PAID
PAID
PAID
PAID
140.62 PAID
7,283 PAID
7,000.00 Carryforward from 2012
5,000.00 Carryforward from 2012
$0.00
61
I
SCRD STAFF REPORT
DATE:
September 11, 2013
TO:
FROM:
RE:
RURAL AREAS GRANT-IN-AID APPLICATION REGARDING HEART GARDEN,
ROBERTS CREEK
RECOMMENDATION(S)
THAT the Treasurer’s report regarding Rural Areas Grant-In-Aid Application Regarding
Heart Garden, Roberts Creek be received;
AND THAT the Board direct staff regarding this application;
AND FURTHER THAT, if the Board agrees to fund this Grant-In-Aid application that
payment be made as soon as possible.
BACKGROUND
In September of 2013 a Rural Areas Grant-in-Aid application was received for the Heart Garden
Project in Roberts Creek. Director Shugar requested that the application be added to the
September 26, 2013 agenda for discussion.
DISCUSSION
The Heart Garden Project requires printing of promotional material which can be available
through the Sunshine Coast Regional District PIMS department (as attached in the application).
The value of this request has been confirmed by staff to be $380 plus taxes and proposed
funding would come from Rural Areas Grant-in-Aid.
N:\Administration\0540 Board & Committees\Agendas\CAS - Current\2013-SEP-11 CAS STAFF REPORT - Heart Gardener
Roberts Creek.doc
62
2013D SUNSHINE COAST REGIONAL DISTRICTEIRURAL
AREAS GRANT-IN-AID APPLICATION D(Area A
Egmont/Pender Harbour, Area B Halfmoon Bay, Area D Roberts
Creek, Area E Elphinstone, Area F West Howe Sound & Islands)
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Are you a Society submitting this application on behalf of
another organization? No
Mailing Address:_po box 376, Roberts Creek, BC, VON 2WO,
Canada
Contact Person: _Delvin Solkinson
Phone No : 604-363-2013
E-mail : [email protected]
Title: heart gardener
Describe your organization’s purpose and goals and
how your programs and services help you to achieve these.
The Heart Gardens is a public community eco-education site
featuring plants with a history of use by Coastal First Peoples.
The gardens and eco-education center educate people about
sustainable practices, bioregional ecology, and permaculture.
They inspire people to fall in love with nature and to learn how to
live more in harmony with it. The eco-education center features
many free learning resources including maps of the gardens that
allow people to do self-guided tours through them. These maps
have been printed by the SCRD in the past and our hope is that
these educational materials on display in the Heart Gardens and
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given freely from the eco-education center will again be printed
by the SCRD. Using signage and maps, the heart gardens
allows people of all ages and education levels to find learning
opportunities and do self guided tours of the gardens. There are
also free garden tours and free permaculture intro courses
offered from the gardens.
Explain how your project will benefit either the “Local” or
“Regional” Community.
The gardens, and the maps this proposal for printing is about,
will help educate the local community and its many global visitors
about sustainable land use practices, native plants, cultural
history and permaculture. This will help inspire people to have a
more direct relationship to nature and consider lowering their
ecological footprint. The compost education site, community
demonstration gardens inspiring people to grow food in all four
seasons, and rain barrel demonstrate low cost, effective and
practical ways Coastal Residents can achieve these goals. The
heart gardens generates many free open source learning and
teaching tools including a native plant card deck and
permaculture workbook that are shared globally to benefit the
Planetary Community.
Describe how the requested grant money will be used.
The Grant money will be used by the SCRD to print 4 large heart
maps for display in the Heart Gardens and 200 smaller maps
that are given freely to local, regional and global visitors who
want to learn more about bioregional ecology, sustainability, food
security and permaculture.
Amount of Grant-in-Aid being requested: $380
+
tax
bid you receive Grant-in-Aid funding from the SCRD last
year? No
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Does your project have a measurable benefit outside of the
rural areas? No
•How many members does your organization currently have?
1
Do you charge a membership fee? No
Did you have a surplus last year? There was lots of free
berries eaten by kids and adults in the community © No surplus
money tho! The heart gardens does not sell anything, seeds,
learning resources, plant cuttings and food is given away freely.
ATTACHMENTS:
I am the gardener of the Heart Gardens and am paid to do so by
the land owners. The eco-education center is given rent free and
there is no money / budget I financial statement for it or my
independent educational efforts that are based there. I
personally purchase educational resources that are freely shared
from there, and local green organizations donate eco
educational media that is given out freely from there as well. I
also give free tours and intro to permaculture classes.
65
HEART GARDENS
PLANT COMMUNITY
Meet the Heart Gatden plant citizens! This planted community is home to:
373 species at perennial lend, medicine and tool plants inclading: tht species of
native plants with a history of asp by Cnattal First Peoplan, 260 species aaliae
perennialpiants, ttt speciesnon’natinepeaenrdals
Poe the in garden location of the plants and their latin name go late the
Ellinhome and check out the Heart Tomes or go erdine so
http’f)www.galacrafe.corrsiperrnacoltare.trte.mape
1. Feagrant Paeh scented garden) t bewles mint chocolate mrnt horse mint
penrsyroyal mint, white peppermint spearmint narregared mint nerigated
periwinkle: cement roses, hydrangea. pinb hawthorn
2. flare imedlelnal herhsl : totem strawberry, nieler, aneaal oeggles
3. Lenian lentrpmayl : california poppies, lensen balm
4. Elhnhama leitrall gardenf r lemon balm, hger Sly, caldarsaa poppy
5. Enermeet (raspberry patnhf i high cranberry, cirompaign carraet black current,
salmonbmry. lull raspberry gnldoa raspberry, long season raspberry
l
comlrey. dandelion, sunchoho
6. Cammneby Peace Ga rdans (sammon icy yard en bed and anile r reel l dande’
lino, chamomile comlrey. nnrsesait sirba n,:’’,’ sbnging nettle. parrom. nalerlan,
annual negg’ms l black hawrirom, crab apple. liberty apple, gammy gooceherry
y, Hogalhnleor lhiadpnamls composrlag)
dooblellnmcnng salmenbemy, yarrow
&Campnsl lhledyrramle eamposliegi r comhey. stinging nettle
9. Annleas Memorial taarsary slampi s boysenberry, md eiderbmry, beaked
lraaelnae, red huckleberry, salaal. salmonire, i
en. Dagaba lpnisoe pathf 1 comfrey. cooley’s hesrge nettle paaihc ninebark,
seembmry, stinging nettle, sanchoke, rrailreg snomberey, black rssinberry, devils
slob: im porn bocbkean cattaiL marsh riirgaetnrl, bag gooseberrc bag cranhcrry,
clsnarl nagnorrberr cmepinp recpberry, boy rosernasy, skunk cabbage, pacihc
maserleaf,small Powered snaoslrnih rhrobbp riagssefeil, waparo
11. FaIry Orchard dwarf trensli four ua.r apple, crabapple, leer way asrao peal,
beaked haaeinnr
52. Nisrmaldar ldoarf lraasl r coastal strawberry, wad sirawberry rroodlanrl
srlawbe,iy yursywillom,rreeylng blackberry
17. Olseirdall (sonoy nation Ifowar hnd( i alnmrnor, meonfarn evens, wild berya’
mor, biaeberry. brown eyed 555w, borer’, grr’.i’ whirr’ comas, red since’, piel:
ruc slrowy daisc sobalpioc da.ry, dolyl robin, bloc eyed grass, enrli:cirr
geclrl.’rirnd, black coastal gnoseh”ri p. you:ssry goos”hn.rp scamp goorebeiry,
alasha wild iris thoccy jacobs ladder hip leaf Inyino, henderson’s checkored.
lroirdr’isoirs clrnrkored maline:, menaies larkspor. yink ornnkny Power, o’eyano
dendnl Irhrie yenslemon, david s ynscreinon, narrow leaf plantain, enlist Icaf
piacrain, rosy posnyloer white Ilowesop cariant, ton’ llo,cercd choosing slur, rail
Liawberry. hrrle ror’tlawsr, oregon cansltine, sweet grass rocky mncrto.’rrrsraple.
msgorr 0th
ia. Oalinnr Iskady saline Cower kod( l cci leaf ,,:nr’ieirlie nios:iriainaeerrs coast
boykirna. bredlana hpacinttrira, great blnn c.imas cjis,it sshiln cawas, bc’anfricl
bitter crest plink celcmbine, wild daffodil, hive eyed grass, fr:ngi’csy, hi own ereni
asisaa hardback, srrrail flowered aicrornot, Pine flag Iris, douglas Iris, irit, oregon Iris,
lemon balm, lotage. mist maidens, oregano, parlrrdgc’foor, pearly c:’erl,i,r:nlr.
cnssicwnrr, pmnetlya, noeska rose,ssood rnses’.sansp sos”, p,icific llrodnoe,iisron,
calmanbemy, Oregon tfnnenrep. fnaen finwnr, tidlicim, laiagn’,’,c’r, can:,da niolet
stream idolet parrnss
19. Dorlalb Iskaded roes nardenf l alses:rnot, cor’leaf aenniorre Irnacers fairy
heNs. snibl gingnr. tm
a rn lily cf rise saucy, rerisnonri sorrel cIa’ ‘fin,’ricd snicrric.r’s
seat twisted stalk
20. Pirion Inowaring harbsl l croesherry, black hockleherly, bog l,f are). labrador
tnt pacific shodode,rdron. nag rnremaryc soapbeirp r’lnoclland str.r.sberip, wild
strawberry, coastal slrasnberry
u.i:sls.’rry, gray u’isri,i,if sweet gale. gald,rrrrod, black eaasral sjssar’li.’np,
k’c,sk’:d ll,irel,rar, lrih’rcas, lahr.rdnr rca, pairiker lily, ki.rsk lily, cirocelale lily,
nnddirrg onion, dull oregon gr.rpe, lall oregon grape. wro’cn berry,, siika
moonraln ash, snapberrp, nr jnhurr overt, coastal strac, berry. snnodiand straes
hemp, wl,d strawberry. larrn:s
20. Penglal Shan london eoseri r hloscouing cliv, p. cement rem, rrentka rose
2. Foley Parnh matinee shrnhsl popes birch
30. Pangala lberniesl r ed eldcrb.”,’, p. black cearmal gonr”b”ii p, lenrnrs balm,
calmnnberry Pore pInes ralmoeherry, roasral srraw’berrp, wild strawberry.
unoodland stra:ebe:rp, thimblekerry, senging nettle, socsle’n dna amid
31. Pinia arksste Ifuress gardani r dogwood western dop ciolet, sal,lnroia
polsyy
32. Emereld Mantle (saline pIanIst t paper birth rest fia,reri,age::ec,of, nubile
gcwericg ,‘ar,aot black r’drrkerrp, has elderberry. japanese maple. m,nnrs
shun e, indu.er plum, false snlnorns’s seal star flowmred salorenrr’s seal.
re’hssond sorrel rrnsislrr babe fogr’npsrnreslr:rakr
33. Forasn Floor Inotisa plants ssr’th oarse lngsl 5 bleedrag heart black
elderbn’rp, ied el’d,’sbe’sy, deer fern, lady 5
nme lirorice 1cm sneroenhare ttre,
oak fern, sword fern, ecergreen kocklekeury. rest horkiebarty, indian plant
lady’s marstie, rplep esond feun, paeihs ‘watestn,tf
3d. Lolblorien Ideep shadef t doer fe:n, lady fnme hueorrne few, monies hair
ierur, oak fern, ostrich 1cm ryiny wend 1cm, rusorri fern. wild ginger, lahredm
sea, pacihe slrodeifr nulrorr, hive eld.rmln’irp
rad sInner, lavender, rikerian
at. Gnndolis uris and trrlliwmf 5 eafico bergomot
miner’s lr’rmcse, sweet grass sirka ealerian, parrow
35. Nature’s Medicine ned IwIld modicineb l apiga neal’lnafhloebeeap canoe
svhrfe demons, cmainryhark, h,glrhnsh cranberry, sword fem. largee.me.not,
goatsbeard, or.sogn washer hone! hedge nrrtnle ladies macre, lemne ba’m,
nragnol:o motls”r’,corr. golda’s i.n’,pbvrry, pacltc rnnd0000arnn, srrnging
octrie saucer cindy, caentcus dog vinier, sac’ ne’s pee.
37. carascaladhonfseaplebardesl Ialnnka hlceberiy,canadabluebeery,onal
baled blocherry, scrairmie blaebemry, kgb bosh, srausbe’ry Iboth eariatlesi.
low’hash cranberry, mncelaio cmankv’irp eiae. berry swamp goonebeery. gnti
berry labsoster men, dnarf ui,rgnvrrbo’iiy hlccku,ry ranyher’y. creeping
raspheiry, elaislr eseibearing rote pninklep rnse, mood rose, noneba rose, dwarf
wild crc. sm.eui:p rose, s.rdn,uurbeiry,
36. Mown Gain woman’s harbali , hehladnoca. coniey’s hedge nettle, black
ca,r’r.nl sjoosc’fur’srp, guserery goarelmemiy rwansiugoorrrberry. garrynak, orange
Inninmeyru, kle, large lc,ror,a mmmc. lady’ rr,.orr,r mtrrhermnrt, roundleaf
ylanrain enenlsrg r,ri’oescse kin, kcap raspberry, averybearing raspberry,
nalreerasyhe,rsv toll snieusberry, strae.neriy free, swonrgrass, flInty, IOU
nalesiaur vaberian, yatrew yello’r ,‘.iiches haael
22. Grey Havens Iflnwnring hrrbs( , Ciu,iiplirrrr’iiuirig f hi’ [I’ ‘(rh fnnsl Prose is a
coifecs,nn of anions, parsley and borr:ns : hnnicm ealawinr, chianc, garlic chines,
wisrer chines golden carranr, sguaw carrairr, grey cnrranr, whIte Pnwered ruling
careant harnest bradlaea, eilyplian nnlnn, fool’s onion nodding onIon, Par leafed
desert parsley, sine leased desert parsley saIl stick’ rip, whilnsrrarsberry
23.Alaknueerterraselnarine flower bed!: smeli’Pownind alonrinor, largelnasad
anens. faire aa,ulea, silk,: bciirrel, great c’ch:ic camas, cowman s,io,ar great blue
camas, casek r nanras blue me’nnly eamar, gent :sirife cairsas tan joan ealnas
onion camas n,niiedarccf blcn canrat kin,’ l.irr.eke uainat ce,lcncir cai:ras, g:car
camas, benderson’s ehncker’mallnw, red columbine Inns bcislr cranberry,
cracabene licoece fr’:, gr,sccfal ciirgeefoll, nrarsh c’ingnefeP Ialsp has, coastal
niack gonsefrrrury, eorire’leceed gnmweed black hncblekerry, bog loose:, arctic
iopine, yartrrdgefoot, nnssrrern lag us, clacksap raspheny’, iiaticc raspherrp, reed
ranarygrass, hon rn.cmare scinire beisy, silscse,cesl coarlal sira:cbcrry m000sain
.tra:c’hnrilr woodland errawbersy, cahloreir ansrrryrrlc, yarrose
20. Elyhlnssnne Pass Inaslne aeniscopni rl’lccd’ing heart. Pica carra:rt, md P over’
ing cnrrairs, deer fesa, lasly fare. ynrry anna fcrir, mom 5cm r ,nrlle:rei: slsnn-y
:acok’s lad’ler, ensue f.’nfgsror ecceil, ‘ely’s nraraie, ricrie lapin” nakfnrn, tr.rrrridge’
foot piggyback plant, peilne’ monkey fln,’:er
25. Druadan lnarioe and mild meditlnni l deer cur, lady fain licorice fern, reaiden
hair fern, oab fain. sr’::y cannd Inc. ladles mantle
13. Outside Passagn ldrnonhe tolerant, shade plaossl l aloga, tweet ricely, black
cacaos, gnats l,a,iiut, hosla: rocky woonraun loiriper aaniaa leaf, siofctr, tweet
:noedr,iff
hcecbioi ‘sic, labrador lea,
to. lnsidn Passage (fall shad, food and medicine! r raslyaeiole,cli’aaels, flower’
log nd carrarri, d.rylily, In coheir
l marsh cl:lllcefn:l, ii.iiry
22. oiwendll lMlsrnfnrestl t chnkrnlri’rry, eammos c,:rri:s: catnip. red elnsrrr,
comfe’y, pacific crab apyle, dapllly, dogwood, beaked haacln:,t, hipirbach
26. gadagasi iMicrnfnraal( t high both srasrlrr:i p aeth rpec:er, e’h:te fls:’,s nag
cr:rranf, grey cnrranf, ow eye daisy, Ion okra,: d,,ll Oregon gape: rail n:cgnn giay”,
beaked haaelnot. lnhrerIos tea, panther iiiy, big le’tscd lnyiire rnsgwnrt. nnddiiag
nurirre nir’gaitn, broadleaf pl,rnra:ri cslr,l,’ sage. popl’ sage, ceioleelnr’rip
sulccsu’,ced, eearral sc.rab’’rrp, wnndland sii.ra’berry, mild strawirerry, sececr pain
ci:”cplng rhysce, flry.’rii’, dee maple, parcow
15. Sine Pad Ibarriosl
cllonrwead
16. rangers tool plant hedgel: blank rhokekerry, hardback, pink msarlowrrs’ni’r.
nrosb braillin, paciyc s,rrnkark, clostcied wild rose. ,rnarka mac’. kl.rrk tc.inhi.iiy
66
67
kTGARDENS
ULTURE MAP
H
:;zz
HEART GARDENS
PLANT COMMUNITY
—
-—
..‘.
FOUNDA11ONAL
JPPORT
::
&o!..O
68
‘-
FOUNDATIONAL SUPPORT
Heart of the Creek Holdings
Don, Mark and Lorinda Van Kleek
Steve Christian:
Second Nature Designs
Donna Shugar : www.creekdirector.ca
Lunaya Shekinah:
wwwiunaya-shekinah.com
Dana Wilson
www.mortalcoilmedia.com
Robyn Hume Photography
Sijay James:
www.onbeyondmetamedia.com
Trevor Fawcett : www.scrd.bc.ca
Gregory Gebka : www.scrd.bc.ca
Cheryl Trent www.scrd.bc.ca
0
SPECIAL THANKS
Rowe Morrow:
www.bluemountainspermacultLi re
institute.com.au
Robin Clayfleld:
www.dynamicgroups.com.au
Patricia Michael:
www.patriciamichaeldesign.com
Toby Hemenway:
www.patternliteracy.com
Robin Wheeler:
www.ediblelandscapes.ca
CREDITS
Envoy: Delvin Solkinson:
[email protected]
Media Design : Lunaya Shekinah:
www.Iunaya-shekinah.com
Autocad Site Map : Steve Christian
Second Nature Designs
The Heart Gardens are a branch
campus of:
The Sustainable Living Arts School
Jeffrey Wihlidal
Esco Goodwin
Mack Avery
Karen McKenzie
Lara Mer
Vacio Cielo
M. Magas and Associates
Bill Mollison : www.tagari.com
Larry Santoyo : earthflow.com
Scott and Anna Pittman:
www.permaculture.org
69
w
Green Shores www.greenshores.ca
Habitat Atlas www.habitat.scrd.bc.ca
Sunshine Coast Botanical Garden Society:
www.coastbotanlcalgarden.org
Sunshine Coast Conservation Association
www.thescca.ca
Sunshine Coast Community Employment Services:
www.scces.ca
Sunshine Coast Community Services Society
www.sccss.ca
F0 U N DAT10 NAL
S U P P0 RT
Heart of ire Creek Holdings
Don. Mat and _orrrda Van (leek
Steve Christun Second Nature Designs
Donna Shgar isww.treekdrrector.ca
Trevtrr Fawcett wwis.strd.bt.cu
Gregory Gehka ama scrd bc.ca
Cheryl Trerit www scrd.Sc.ca
Lunaya Shokinak www ionaea-shehrnatr.com
Dana Wilson waw morralcodrne&a com
Rohyo Huinie Pyotograyhy
Sguy James : www onbeysndmetamndna.com
.
•
•
SPECIAL THANKS
t
Jeto Wihlrdal
•
Esro Goodwin
Mack Avery
•
Kaen Mctenz 0
Laca Mor
Vacio Ciolo
M. Magas and Assocatos
Bill Mo:lison : wisis.tagar .com
Larry Sastoyo isww eathi sis.csm
Scott and Arioa Prttman : www.prrmaculturv.org
Rowe Morrow :
www.biunountainspenn-arutare nsLtute.tom ao
Robin Ciayheld : www dynamcgroups torsos
Patrcia Mrcnanl : www patririam.ceaeoesgn ccin
Toby Mono way www pattern itoiacy coi
Ronir Whey er www edbeia.ndscapes ra
CREDITS
Envoy : Delvin So kisson delsin@tosm org
Media Design Lunaya Shebinab : www lunaya
shokroah.com
Autocad Site Map Steve Cit stian Seconc
Nature Dosigos
Cartoon version of Heart Map Mark Lee :
wwwsomniot com
The Heat Dardens are u branch campus Of
the Sustainable Living Arts School
iswm.gaiatraft rom
mww.viliagoropair Org
9
School District 46 (Sunshine Coast)
www scrd.bc ca
Roberts Creek Community School
Gibsons-Biphiostone Coon, unity School
Sechelt-Chatalece Community School
Ponder Harbour Community School
www.phwmmschool.ca
Roberts Creek Community Elementary School
wwwsd4b.bt.ca/rceweb
Sun Haven Waidorihceoul :
www.sunhaveyschool.ca
Passage Woodworkiny School
isww.insidepassage ‘a
bsnrshine Coast Capilano Uninorsity
www capilansu ra/curshise html
Native Piant Society of Britiss Columbia
winw npsbc.org
r s tdniititn Fierd Studies und intnrprotutrne Center
aboo-,soct tom
Wondertrc-y Foundation to, Natura Leaririry
www.wondortree.orn
Sel’Drsign www.celfcesigo •urg
Sea ic Sky Ostdocr Schoor www soatoskn tc.ca
boo ranmenta Yeuiis A: ante : wssw epa car
tsorgroes wisis evergreen to
British Coiambia tnairosmentar Network
www.ecobc ong
Sierra Club of Canada BC Chapter
woiw oerraclab.ca/bc
GildED wwm.wilded org
Natsroscape maw hr’i cu/nature him
Stewardssir Cerrtoi for BC
www strtssardshrpcentre bc ca
Gaia University oiww gaaanionrsity org
Rol:isg Earth Farm & Retreat wwm.callrnnieatb.i.o
.
.
Linouea : www.irnoaealarn-.org (BC)
PC Network mww.pernsacalturoraild not (BC)
Seattle Guild : weiw,seattlepermatultaregarld org
(WA’
W
Edith maw misoearth org (WA)
Bullucss Homestead
ama pnrmacstrreyorta con, (WA)
The WIder tvsttato ,smei permatulturenoss.co—
(WA
City Repair maw crtyropairorg (DR)
Subu’pan Pormacollare
barbunpermatulture.org (CR)
5
mmm.s
Coocacra Permaculturo lost.tuto
wwss.tascadiaoermatcitu-e.cnm (CR)
Eugene Permacultare Do Id
mmm.oagooepormucultureguild,org (CR)
Barrett Ecological barrettecological tom (CR)
Permacolture for Rooters
permacolturoforreoters corn (CR)
Focosight2l2l : mmw.ioresrgbt2l2o.os (CR)
.
SUPPORTED y GOVERNMENT, EDUCATION
AND GREEN ORGANIZATIONS
Roberts Crook Diretto’ : mmw.creokdrroctor.coct
Roberts Cook Community Association :
ismau.r000rtscr000commuotyta
RC Dttrtial Community Plan Commisson :
mws.creokdirnrtotca/o-nanizations/otpc Etc I
RC Advisory Plancng Commission r
mwm.crvehdrrectocta/organrtations/apc ntm
Roberts Creek tiementury Paroirts Advisory Couocil
Roberts Creek Co-Housing
mmw.c010rtscreeacohouning.ca
.
Coo St’am Society : wwwonestrum.ca
Food Actroo Notmork
maw onostramca/toorJoecorehtm(
70
Oc
V
OPTS
babItaMflAS
J
SCRD STAFF REPORT
DATE:
September 12th, 2013
TO:
Corporate Services Committee- September 26, 2013
FROM:
Carleen McDowell- Parks Services Manager
RE:
ROBERTS CREEK COMMUNITY USE ROOM- 2ND DRAFT AGREEMENT
RECOMMENDATION(S)
THAT the Parks Services Manager’s report regarding the Roberts Creek Community Use
Room- Agreement be received;
AND THAT the Community Services Committee recommends that the Board authorizes
the Corporate Officer and Chair to sign the License Agreement between the SCRD and
School District No. 46 regarding the use of the Roberts Creek School Community Use
Room.
BACKGROUND
At the September 12th, 2013 regular meeting of the Board the following recommendation was
adopted:
Roberts Creek Community Use Room Agreement
The Community Services Committee recommended that the report from the Parks
Services Manager regarding the Roberts Creek Community Use Room Agreement be
received;
AND THAT staff seek clarification from School District 46 (SD46) regarding Section 2 of
the agreement regarding “used to offset costs”; Section 4 regarding “bumping”; a clause
be added that if SD46 is using the school at the same as the Community Use Room,
notification be given to the SCRD so cost sharing can be negotiated; and, marketing
strategy for the Community Use Room;
AND FURTHER THAT staff work with the SD46 on the agreement and an updated
report be placed on the September 26, 2013 Corporate and Administrative Services
Committee meeting.
DISCUSSION
Attached is the second draft of a funding agreement for consideration by the Board. The
agreement has been modified based feedback at Sept 5th Community Services committee and
subsequent conversations with SD46 staff since then. Modifications in the agreement are noted
with highlighting and BOLD.
71
Community Services Committee
Roberts Creek Community Use Room - Agreement
Page 2
Staff went thru each item in the board recommendation and addressed each section below.
Clarification from School District 46 (SD46) regarding Section 2 of the agreement regarding
“used to offset costs”;
The $4000 was planned to cover staffing costs and increased utility costs having school
open/heated etc an additional day in the week. So changing the wording in section 2 just
to read ‘staff’ costs is problematic to them signing agreement.
SD46 Staff included Section 2.
The SCRD recognizes that the cost for SD46 to hire an 8-hour custodian each Saturday
during the school year exceeds $8,000, which does not include potential overtime
payments for replacement staff.
Section 3 now reads
“funds shall be used to offset operational costs” where previously it just stated to ‘offset costs’
Staff feel this is reasonable as it is consistent with past communication on cost share (labor,
heat, maintenance)
Staff seek clarification from School District 46 (SD46) regarding Section 4 regarding “bumping”;
SD46 Staff suggested the following wording for Section 5
Both parties understand that this agreement is on a trial basis for one school year to be
evaluated prior to March 31. A mid-year cancellation by the SCRD may result in the
refund of a portion of the funding, through discussions between the parties and subject
to SD46 operational requirements.
Staff suggest this will give a recourse to refund should the contract be cancelled
A clause be added that if SD46 is using the school at the same as the Community Use Room,
notification be given to the SCRD so cost sharing can be negotiated;
SCRD staff did discuss this with SD46 staff and below is the suggested wording back
from SD46 in Section 4.
It is understood that other portions of the school may be in use or be rented out by SD46,
which shall have no bearing on this agreement. Other uses of the school will not
interfere with the hours of availability and use of the Community Use Room.
The agreement was for the use of the Community Use Room and the Gym. It would be
reasonable to assume that be the position of the SD as they are also covering a portion of the
costs. Having the school available for a variety of activities is beneficial to the community.
72
Community Services Committee
Roberts Creek Community Use Room - Agreement
Page 3
Marketing strategy for the Community Use Room
There will be notice on School District’s website that the Community Use Room is available
for bookings. A recommendation was made at the July 25th Board meeting to enter into an
agreement with the Community School to do a Marketing Strategy, meeting is scheduled for
Sept 26. The school district has the room available for renting and we will do a joint press
release as soon as we have agreement signed.
As mentioned at previous meetings in September this person is already in place at the school
on the weekends so time is of the essence to get things formalized.
73
Roberts Creek Community Use Room- School District 46 Funding
GRANT-IN-AID AGREEMENT
THIS AGREEMENT made the ____ day of _________, 2013
BETWEEN:
1975 Field Road
Sechelt, BC
V0N 3A1
(the "Regional District")
AND:
SCHOOL DISTRICT No 46
PO Box 220
Gibsons,BC
V0N 1V0
(the "SD 46")
WHEREAS:
A.
The Regional District has the authority under Section 176(1) (c) of the Local Government
Act to provide assistance for the purposes of benefitting the community or any aspect of the
community;
B.
The Regional District is of the view that the Roberts Creek Community User room benefits
the community;
C.
The authority under the Local Government Act to grant assistance includes the ability to
provide a grant in aid;
NOW THEREFORE, in consideration of the mutual promises set out herein, the parties
hereto agree as follows:
74
Page 1 of 2
1. The Regional District shall provide funding to SD 46 to maximum amount of $4,000 per school
year, distributed 3/10ths ($1200) in September and 7/10ths ($2800) in January. This funding is
up to June 2014 which is the term of this agreement. This agreement and funding will
automatically renew for an additional school year unless the Regional District informs SD46, in
writing, of its intent to terminate the agreement prior to March 31 of any year.
2. The SCRD recognizes that the cost for SD46 to hire an 8-hour custodian each Saturday
during the school year exceeds $8,000, which does not include potential overtime
payments for replacement staff.
3. SD46 acknowledges and agrees that the funds shall be used to offset operational costs to
have the Roberts Creek School Community Use room available on Saturdays for a minimum 7
hours of public use during the school year, subject to SD46 operational requirements. SD46
will administer bookings of the room and will assist the Regional District with its marketing
efforts to encourage increased community use of the facility such as promotion on SD46
website. SD46 may charge regular booking fees according to its regulations, but will not
charge users for the cost of the regular Custodial staff on Saturdays during its regular
hours of opening.
4. The SD 46 shall repay funds if they are used contrary to this agreement. It is understood that
other portions of the school may be in use or be rented out by SD46, which shall have
no bearing on this agreement. Other uses of the school will not interfere with the hours
of availability and use of the Community Use Room.
5. Both parties understand that this agreement is on a trial basis for one school year to be
evaluated prior to March 31. A mid-year cancellation by the SCRD may result in the
refund of a portion of the funding, through discussions between the parties and subject
to SD46 operational requirements.
6. SD46 may terminate this agreement at any time by delivering written notice to the SCRD
and will return a pro rata portion of the funding. SD46 will give as much advance
notice as is reasonably possible.
75
Page 2 of 2
of the SUNSHINE COAST REGIONAL
presence of:
CHAIR
CORPORATE OFFICER
of SCHOOL DISTRICT NO46 was hereunto
affixed in the presence of:
____________________________________
Authorized Signatory
Print Name
____________________________________
Authorized Signatory
Print Name
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
76
C/S
C/S
Page 3 of 2
K
Memorandum
To:
Corporate and Administrative Services Committee Meeting—
September 26, 2013
From: Susan Hunt, Executive Assistant
Date: September 19, 2013
Re: 2013 UBCM Convention Debrief
Please find attached a list of meetings scheduled at the 2013 UBCM
Convention.
77
78
UBCM 2013
Minister of Community,
Sport & Cultural Dev
(Coralee Oakes)
Minister Forest, Lands
and Natural Resource
Operations (Steve
Thomson)
Minister Forest, Lands
and Natural Resource
Operations (Steve
Thomson)
-
SCRD Board, SLRD Chair,
Heinzman, Directors, Freitag,
Kirkham, Crompton, Islands
Trust..., Metro Van...., Squamish
Nation
SCRD Board, J. France, A. Legault,
SIGD Chief, Mayor ToG, Mayor
DoS, MLA Nicholas Simons
Chair Nohr, Directors Lewis and
Mauro
Chair Nohr
Chair Nohr
Chair Nohr
SCRD Board, J. France, A. Legault,
Chief Feschuk, J. Louie, J. Paul, P.
Jmaeff, D. Hockley, ÷ SIB Rep (16)
SCRD Board, CAO, CO, elected
officials from Squamish Nation,
Metro Van, SLRD, Islands Trust
Attending
U BCM List of Confirmed Meetings.docx
Cabinet Boardroom,
Suite 740, 999 Canada
Place, (WTC BIdg)
Suite 740, 999 Canada
Place, (WTC Bldg)
MacKenzie Room,
Fairmont Waterfront
Hotel
Malaspina Room,
Fairmont Waterfront
Hotel
Room 20, Second Level,
VCC, East Building
Executive Boardroom,
Premier’s Vancouver
Office, 740-999 Canada
Place
Boardroom 3, Premier’s
Vancouver Office, Suite
740, 999 Canada Place
(WTC Bldg)
The Keg Steakhouse, 688
Dunsmuir Street
Location
Conferences\U BCM\2013
Comprehensive
Management Plan
in Howe Sound
Derelict Vessels
Economic impact of
BC Ferries
Semi-annual
meeting
AGM
Cold Weather
Shelter for the
lower Sunshine
Coast and to
Support Arrowhead
Society
Invitation to all
Coastal RD Chairs
Topic
VANCOUVER
N :\Administration\0390 Conferences, Seminars\0390-20
—
Wednesday, Sep 18
@ 1:20 1:35 pm
—
Wednesday, Sep 18
@ 11:20 11:50 am
—
Wednesday, Sep 18
@ 9:50 10:05 am
Municipal Finance
Tuesday, Sept 17
@ 4:00 pm
Authority of BC
Municipal Insurance
Association of BC
Stone)
Premier and Minister of
Transportation (Todd
Tuesday, Sept 17 @
3:00 pm
—
Tuesday, Sept 17 @
12:45 1:15 pm
Housing (Rich Coleman)
Minister of Natural Gas
Development and
Minister Responsible for
Tuesday, Sept 17 @
11:20 11:35 am
—
Dinner meeting with
Sechelt Indian Band
Ministry/Title
@
Monday, Sept 16 @
6:30 pm
Time
Meeting Date/
IMPORTANT SCRD MEETINGS
Waiting to hear from
Squamish Nation,
Metro Vancouver and
Islands Trust (as of Sept
11)
Invitation from Islands
Trust
Invitation from the
PRRD, the Premier will
attend at 1:00 pm. A
pre and post-meeting
caucus details to follow
Notes
79
CVRD Chair
Hutchins
—
Rob
Connectivity issues
with Chris Hauff,
Director of Network
BC *
Municipal/Regional
District Relations
Chair Nohr and John France
N :\Administration\0390 Conferences, Seminars\0390-20 Conferences\U BCM\2013 U BCM List of Confirmed Meetings.docx
Thursday, Sep 19 @
3:00—3:30 pm
Technology, Innovation
and Citizens’ Services
MMBC’s Financial
Incentive Offer
Nelson Island Park
Minister of Environment
(Mary Polak)
BC Hydro
Thursday, Sep 19 @
10:00 am
Thursday, Sep 19 @
1:30 2:00 pm
—
Affordable Housing
Opposition Critic Jenny
Kwan
Wednesday, Sep 18
@ 2:00 -2:30 pm
Room 18, Vancouver
Convention Centre East
Burrard Room, Level 2
Fairmont Waterfront,
900 Canada Place
Exhibition Hall C, VCC,
East Building
Chair Nohr
Cheakamus Room,
Fairmont Waterfront
Hotel
Room 106, West Building
@ VCC
AGM
Coast Community
Network
Director Shugar, Councillor Lee
Ann Johnson of ToG, and rep
from DoS Housing Committee
SCRD Directors, John France and
Angie Legault
Chair Nohr, Director Mauro, John
France, Angie Legault
Attending
Location
Topic
Ministry/Title
Meeting Date!
Time
Wednesday, Sep 18
@ 2:00 pm
*Office of the Chief
Information Officer
Notes
L
Susan Hunt
From:
Sent:
To:
Cc:
Subject:
SCRD General Inquiries
Tuesday, August 27, 2013 4:19 PM
Susan Hunt
Angie Legault
FW: 153884: local government elections
9 2013
AUG2
Original Message
From: Minister, CSCD CSCD:EX [mailto:CSCD.ministergov.bc.ca]
Sent: Tuesday, August 27, 2013 4:15 PM
To: XT:AlberniClayoquot, RegionalDistrict ENV:IN; XT:BulkleyNechako, RegionalDistrict ENV:IN;
‘[email protected]’.; XT:Cariboo, RegionalDistrict ENV:IN; ‘[email protected]’;
XT:CentralKootenay, RegionalDistrict ENV:IN; XT:CentralOkanagan, RegionalDistrict ENV: IN;
‘inquiriescsrd.bc.ca’; XT:CowichanValley, RegionalDistrict ENV:IN; ‘[email protected]’;
XT:FraserFortGeorge, RegionalDistrict ENV:IN; ‘icentremetrovancouver.org’;
XT:KitimatStikine, RegionalDistrict ENV:IN; XT:KootenayBoundary, RegionalDistrict ENV:IN;
XT:MountWaddington, RegionalDistrict ENV:IN; XT:Daniels, Kelly Regional District of Naniamo
ENV:IN; ‘[email protected]’; XT:Ashton, Dan Okanagan-Similkameen Regional District EAO:IN;
‘[email protected]’; XT:PowellRiver, RegionalDistrict ENV:IN; ‘[email protected]’;
XT:SquamishLillooet, RegionalDistrict ENV:IN; SCRD General Inquiries; XT:Ranta, P.A.J.
CITZ:IN; XT:FraserValley, RegionalDistrict ENV:IN; ‘[email protected]’;
‘[email protected]’; •[email protected]’
Cc: ‘[email protected]’
Subject: 153884: local government elections
Ref:
153884
Dear Chair and Board Members:
As Minister of Community, Sport and Cultural Development, I am committed to ensuring that
local government elections are modernized in keeping with the joint Provincial and Union of
British Columbia Municipalities (UBCM) Local Government Elections Task Force recommendations.
The intended changes are the most significant in nearly two decades, and reflect considerable
consultation undertaken by the Task Force with the public, local governments and other
organizations.
Changes are intended to be implemented in two phases. First, Government intends to put
forward a Bill in the spring of 2014 that implements all of the Task Force recommendations
except expense limits for the 2014 local elections. The focus will be on transparency,
accountability, compliance and enforcement. Second, a stakeholder outreach process on
expense limits will be initiated in November 2013 with a view to implementing expense limits
for the 2017 elections. It was felt that expense limits could not reasonably be implemented
in 2014 due to the complexity of introducing such changes for candidates, elector
organizations and third party advertisers in a local election year.
The new rules -For the 2014 elections will be consolidated in a proposed new Act for campaign
finance. Some highlights of the proposed legislation include:
•
Disclosure and registration by third-party advertisers;
•
Sponsorship information to be required on all election advertising;
•
Campaign finance disclosure statements to be filed 90 days after the election rather
than 120 days; and
•
Banning anonymous contributions.
1
80
The proposed legislation will also enable a key role for Elections BC in compliance and
enforcement of campaign finance rules in local elections.
As a former councillor myself, I know how important it is for election participants to be
fully aware of the proposed changes well in advance of the November 15, 2014 local elections.
To that end, my ministry will release a White Paper on Local Government Elections Reform in
early September.
I encourage you to follow the link to the Ministry’s website below and read the White Paper
once it is posted: www.localgovelectionreform.gov.bc.ca Meetings will be held with key
groups such as UBCM executive to review the White Paper and to seek input on the clarity and
workability of the proposed changes. Written comments on the White Paper can also be
provided until October 23, 2013.
I look forward to meeting you at UBCM Convention in Vancouver next month.
Sincerely,
Coralee Oakes
Minister
pc:
Her Worship Mayor Mary Sjostrom, President, Union of British Columbia Municipalities
2
81
M
September 13 2013
To the Sunshine Coast Regional District Corporate Services Committee:
The team at deer crossing the art farm would like to thank the Sunshine Coast Regional
District for your generous support of the 2013 Synchronicity Festival. Your contributions
of Grant-in-Aid funds and Shirley Macey Park itself enabled us to provide three days of
free festival programming to over 2000 attendees in a spectacular setting.
Our goal for the Synchronicity Festival is to feature the diversity of progressive and
innovative people that live and work among us on the Sunshine Coast, and it takes the
support of the local community – and the local government - to make this annual and
growing event a success.
As our Heritage Canada grant for next year’s festival is due at the end of this month, we
are asking once again for your in-kind support of the event through the use of Shirley
Macey Park between August 18-24, 2014. This grant forms a significant portion of our
annual budget and requires confirmation of local government support. We thank you in
advance for your time on this.
Many thanks, again for your support.
Best Regards,
Chad Hershler
Executive and Artistic Director
deer crossing the art farm
82
83

September 26

Transcription

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