UFZ-Guidline

GUIDELINE for
INTERNATIONAL SCIENTISTS UFZ
Helmholtz Center for Environmental Research GmbH – UFZ, 1. edition, April 2015
2
Content
Introduction ......................................................................................3
The Helmholtz Centre for Environmental Research - UFZ ............4
Preparing to come to UFZ ...............................................................5
Arrival and Registration at UFZ ......................................................7
First Steps .........................................................................................8
Find accommodation .........................................................................8
Registering with local authorities ......................................................10
Money and bank account .................................................................11
Health insurance ..............................................................................13
Visa and residence permit ...............................................................15
Employment and visitor contracts ....................................................18
Income tax ......................................................................................19
Useful Insurance ...........................................................................20
Unemployment ..............................................................................22
Language courses .........................................................................22
Families ..........................................................................................24
UFZ Family Office ............................................................................ 24
Introduction to the education system in Germany ...........................25
Mobility ..........................................................................................28
Useful everyday information ........................................................32
Communication and media ..............................................................32
Vacations and public holidays in Germany .......................................35
Main sources and further information ........................................36
Legend
Support from the International Office
Internal link to UFZ-Intranet
Extern link
Download
Link list
important notice
Information
3
Introduction
Welcome to the Helmholtz Centre for Environmental Research (UFZ) in
Leipzig, Magdeburg and Halle! We hope that you arrive safely, settle in to
your new surroundings quickly and are looking forward to a successful stay
in Germany. To help you find your feet quickly, we have compiled this little
collection of guidelines which aims to give you an idea of what you can
expect in your initial period at UFZ and in your new environment. We try to
keep these guidelines as up-to-date as possible, and so we’ll be delighted
to hear your comments and suggestions, as they mean we can expand or
correct the information for future users.
The guidelines contain not only general tips for people coming from abroad
to work at or visit UFZ; they are also intended to give some specific information about the cities in which UFZ has sites, namely Leipzig, Magdeburg
and Halle. You can find more information about working on UFZ’s campuses in the UFZ handbook, which all members of staff can download from the
UFZ Intranet.
Please send any comments and suggestions on these guidelines to our
contact person at the UFZ International Office:
Barbara Timmel
Human Resources Department/ International Office
Building: 1.0/ Room 105
Phone: +49(0)341/235 4681
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The Helmholtz Centre for Environmental Research – UFZ
2. The Helmholtz Centre for
Environmental Research - UFZ
The Helmholtz Centre for Environmental Research – UFZ was established in 1991 and has
more than 1,100 employees in Leipzig, Halle/S.
and Magdeburg. They study the complex interactions between humans and the environment in
cultivated and damaged landscapes. The scientists develop concepts and processes to help
secure the natural foundations of human life for
future generations.
the UFZ scientists carry out their environenmental research at the locations at Halle, Magdeburg,
Bad Lauchstädt (Experimental fields), and Falkenberg (Lysimeter station).
If you would like to more about the Helmholtz
Centre for Environmental Research – UFZ, please
visit our homepage, it contains a lot of useful
information for your work at the UFZ and for your
daily life: www.ufz.de.
The UFZ is one of 18 research institutions within the Hermann von Helmholtz Association, the
largest research organization in Germany. The
Helmholtz Association contributes to solving
major challenges facing society, science and the
economy with top scientific achievements in six
research areas: Energy, Earth and Environment,
Health, Key Technologies, Structure of Matter,
Transport and Space. (www.helmholtz.de).
Internal information for UFZ employees can be
found at the UFZ intranet:
Basic financing of the UFZ is provided by the federal government (90%) and the state of Saxony
(10%), while additional funds are derived from
other sources (third-party funds). As a Helmholtz
Centre we are accountable to both the federal
and state government and the German tax payer
who expects a high degree of transparency in
respect to our activities.
The UFZ is a limited liability company (GmbH).
The head office and main research base for the
company‘s operations is in Leipzig. Besides Leipzig,
www.intranet.ufz.de
5
Preparing to come to UFZ
3. Preparing to come to UFZ
You will receive an official letter from the UFZ Personnel Department giving
you the details of your job or your visit. In addition to the confirmation
that you have the job, you will find a number of forms that you will need
to fill out and sign before you sign your employment contract. If you have
any questions about how to fill out these forms, you can ask your contact
person in your department, or you can contact the International Office.
The bureaucratic hurdles facing citizens from non-EU member states are
tougher because they must apply for a visa in advance. Things are easier
for EU citizens in this respect, as they enjoy freedom of movement and can
live and work in Germany without a special visa.
If you are from a non-EU state, please ask the German Embassy or Consulate in your home country or in your country of residence about what
requirements apply for you for taking up employment in Germany.
Visa requirements!
The German Foreign Office website lists all visa regulations depending on
the country of origin and purpose of the visit:
www.auswaertiges-amt.de
All non-Germans require a visa to visit Germany for longer than three
months or for gainful employment (i.e. to work). EU citizens, and EEA and
Swiss nationals are excepted from this requirement.
Be in time
Nationals from certain countries, such as Australia, Canada,
Israel, Japan, New Zealand, the Republic of Korea, the United States of
America can apply for the necessary residence status (Aufenthaltstitel) after arrival in Germany. However, you can only start working after
you have received a residence permit (Aufenthaltsgenehmigung) from
the local aliens authority (Ausländerbehörde). This means you need to
arrive in Germany at least one week before you start work in order to
apply for and receive this permit. If your employment here is for three
months or less, a special kind of employment and visitor contract can
be signed which allows nationals of these countries to work in Germany without a visa. The Federal Foreign Office website lists all the
countries whose nationals can enter Germany without a visa.
6
Preparing to come to UFZ
All other nationals must apply for a visa for an extended stay in Germany
before they enter Germany: Visitors must apply to the German representation (embassy, consulate) in their country of residence. For a visa to be
granted, permission must be obtained from the aliens authority in the municipality in which the non-German national intends to take up residence.
If this permission is required in a visa application, the process can take
up to three months – and occasionally longer – as other authorities and
agencies (e.g. Federal Employment Agency) may be involved. The Embassy
or Consulate can grant the visa only when the aliens authority has given its
consent.
Attention:
Tourist visa vs.
work visa
Important! A tourist visa cannot be converted into a work
visa once you are in Germany. You should therefore make
sure that you enter Germany on a so-called Multiple Entry Visa or
“D-Visa”. These visas and their related residence permits for Germany
also allow you to stay in other Schengen Area states for up to 90 days
(within a 180-day period), meaning you can leave and re-enter Germany several times.
Visiting researchers and doctoral candidates who have their own funding
are invited to UFZ by their supervisors or heads of department, unlike employed researchers who are invited and hired centrally by the UFZ.
Your host/contact person will be able to help you with all the internal UFZ
processes as will the International Office. You should find out what documents you need to bring to Germany with you. These can include translated, certified copies of your degree certificate(s), your birth and marriage
certificates etc. It is always better to bring these with you rather than have
to have copies and/or translations made at the last moment for a lot of
money. Here is a checklist of important documents:
Passport, which should be valid at least until after the end of your Important
documents
planned stay
Visa which matches the purpose of your stay
biometric passport photographs (see: www.biometrisches-passbild.net,
www.epassportphoto.com/blog/2008/07/german-passport-photorequirements)
personal certificates such as marriage or children’s birth certificates (if your family is accompanying you), if possible translated into German and certified by a notary
Original certificates of degrees and other qualifications, also translated into German and certified by a notary
Evidence of health insurance that is also valid in Germany (these will
7
Arrival and Registration at UFZ
also be required by the German Embassy/Consulate when you apply for a visa)
International Certification of Vaccination (a good idea if you will be working in a laboratory or conducting field research)
International or national driving licence if you plan to buy or rent a car while you are in Germany
Cash to pay for expenses in the first few days (500 EUR for rent, travel costs, residence permit)
Important! Certificates and copies of certificates must
always be translated into German or English by a sworn translator or
be certified as true translations by a notary.
Translation of
certificates
4. Arrival and Registration at UFZ
Your research host at UFZ will help you with your first phase in Germany.
Please arrange for your research host or another member of the working
group to pick you up at the airport/station or to meet you at the main
entrance of UFZ.
When you have arrived, you should go to the Personnel Department where,
after you have shown your visa, you will receive your employment contract
which is valid for the duration of your visa (usually 90 days). Along with your
contract, you will also receive a UFZ access card which you will need to get
into the UFZ Campus and use the car-park. You can also put money onto the
card in the UFZ canteen and use it to take advantage of the reduced canteenprices available to members of UFZ staff. You will also receive a UFZ account which gives you access to your email account and to the UFZ Intranet.
As soon as you have a UFZ email address, the system will automatically send
you a welcome email which will give you the most important details.
If your employment contract is to be extended beyond the 90-day visa and
you are a non-EU national, you will need to get a residence permit (Aufenthaltsgenehmigung). Please contact the International Office which will
help you find a place to live and register with the local authorities. The staff
will also help find the right insurance for you and will assist you with the
other little challenges at your UFZ site.
The UFZ-Welcome Day
❶ UFZ access card
❷ UFZ account
❸ Welcome email
International
Office
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First steps
The UFZ Family Office (Familienbüro) can help you find a kindergarten
and/or school for your children if they are planning to join you in Germany,
and will help you with any other problems related to relocating your family.
Registration
UFZ-Welcome Day
We also recommend that you participate in the UFZ-Welcome Day when
you’ll have the chance to meet all the other new arrivals at UFZ. The Personnel Department organises these meet-and-greet events every 2-3
months to allow everyone to find out more about living and working at UFZ.
The Executive Management personally welcomes every new member of
staff to UFZ, and representatives from the main departments give an overview of research and administration at UFZ. The Welcome Day is conducted in two languages and includes a tour of the UFZ campus.
www.intranet.ufz.de/index.php?de=31087
5. First Steps
When you arrive in the city where you will be working, there are several
things that need to be done. To ensure that your employment or visitor
contract can cover the whole time you are at UFZ, please pay attention to
the following checklist:
 Find accommodation
 Register with local authorities
 Open a bank account
 Arrange health insurance
 Obtain residence permit
 Obtain employment contract
5.1 Find accommodation
UFZ guest houses
It is not difficult to find accommodation in Leipzig, Halle or Magdeburg.
Compared to cities of a similar size in western Germany, housing is still
relatively affordable in this part of Germany. UFZ also has some guest
accommodation which can be rented for a limited period of time. For more
information, please contact the guest house service at your UFZ site:
www.intranet.ufz.de/index.php?de=10990
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Find accommodation
UFZ guest apartments in Leipzig
Visiting researchers who plan to stay in Leipzig for three months should
consider the UFZ guest house at Bülowstrasse 15, only 15 minutes’ walk
from the UFZ campus. The house has several single apartments and shared
accommodation; all are furnished and can be rented for moderate prices
by UFZ researchers. Please direct enquiries to the International Office.
International
Office
Doctoral students
If you have a student identity card, you may be able to rent accommodation in a university students`hall of residence. The fully furnished single or
shared apartments are run by the student welfare organisation, the Studentenwerk, in each Halle. Leipzig and Magdeburg. We recommend that you
register via the university website before the beginning of the semester. The
universities’ own students are given priority, but there may be some accommodation left over and then students from other universities who have a
valid student ID card may have the opportunity to find accommodation.
Leipzig:
www.studentenwerk-leipzig.de
Halle:
www.studentenwerk-halle.de
Magdeburg:
www.studentenwerk-magdeburg.de
The International Office website carries a range of links to accommodation websites. Please contact us if you need assistance!
Studentical
accommodation
International
Office
www.ufz.de/index.php?en=33038
Helpful hints when renting accommodation
Most accommodation in Germany is rented unfurnished, though many
Rental costs
apartments do include a kitchen or at least basic cooking facilities. Apart
from the rent itself, you will have to pay extra charges which usually include
heating, water and waste water disposal, waste collection and facility management. These charges generally amount to around 25% of the total rent.
If they are included in the rent, it is called Warmmiete, literally “warm rent”
(often abbreviated to WM): without the extra charges, the rent is called
Kaltmiete, or “cold rent” (KM). The extra charges are Nebenkosten.
Electricity is a separate charge; the tenant chooses a power company and
signs a contract with the supplier directly. There are useful links to websites giving information on power companies and comparing prices:
www.verivox.de/stromanbieter
www.stromtip.de/stromanbieter
www.stromanbietervergleich.de
Links
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Find accommodation
Deposit
If you rent accommodation, you will generally have to provide a deposit
amounting to 2 or 3 months’ rent when you move in. After you move out,
the deposit will be returned to you within 3 months, provided that there is
no damage to the accommodation.
The rental period begins when both the landlord (Vermieter), and the
tenant (Mieter) have signed the contract. By signing the contract, both
parties agree to observe its terms, which set out the amount of rent to be
paid (Miethöhe), the rental term (Mietdauer), the number and the size of
the rooms that can be used, the utilities, repair costs, who is responsible
for decorating, and how notice (Kündigung) must be given (usually three
months in advance).
Obligations in the rent contract
The rent contract may include special rules for the house, often called
the Hausordnung. This means that the tenant has to clean (part of) the
stairs/hall of the house on a regular basis, and perhaps clear snow from
footpaths around the house in winter. Many rental contracts incorporate
these into the Nebenkosten, and the work is done by a facility manager
(Hausmeister) or a service company. Most contracts specify that excessive
noise should be avoided between 22.00 and 07.00. If you are planning a
party that might be a little loud and go on a little late, you should warn your
neighbours in advance. If you are planning to have a pet, please check with
your landlord that pets are allowed.
Helpful link
More tips and useful addresses regarding changing address/moving
home (in German only at the moment):
www.meldebox.de
5.2 Registering with local authorities
The next step after arriving in Leipzig, Halle or Magdeburg is to register
your address with the local authorities. The relevant office is called the
Einwohnermeldeamt or Bürgeramt. These offices can be found throughout
the city; the exact addresses and opening times can usually be found on
the city’s website. To register, you need to show your passport and fill out a
simple form. Sometimes, the official will ask you personally for the details,
and sometimes will want to see your rent contract. When you have registered, you will get an income tax number (Lohnsteuernummer); if you don’t
receive it at the Einwohnermeldeamt/Bürgeramt, it will be sent to you by
post by the tax authorities (Finanzamt) within 4 weeks.
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Registering with local authorities
You need to give your tax number to the UFZ Human resources office as
it forms the basis for deciding what tax class you fall into. The income tax
system in Germany is very complicated, unfortunately, and so it will be
looked at in more detail in Chapter 6 of page 19 below.
Tax number to
UFZ Human Resources
department!
Whenever you change your address (even within the same city) or move
away from the city, you must tell the Einwohnermeldeamt in person. When
you have registered, you will receive a confirmation that you have registered; you should keep this safe.
Please keep the
proof of registration!
Addresses oft he main branches of Bürgeramt:
Leipzig:
Leipzig Stadthaus
Markgrafenstr. 3 | 04109 Leipzig
Phone: 0341/ 123-0
Email: [email protected]
Halle:
Bürgerservice
Marktplatz 1 | 06108 Halle/Saale
Phone: 0345/221-4619, -4646 oder 221-0
Email: [email protected]
Magdeburg:
Einwohnermeldeamt Magdeburg Mitte
Breiter Weg 222 | 39104 Magdeburg
Phone: 0391/540-430-2
Email: [email protected]
5.3 Money and bank account
If you are planning to stay in Germany for an extended period
of time, have a regular income or receive grant payments, it is a
good idea to open a giro account at a bank or local savings bank
(Sparkasse). The services offered by the various banks are generally very similar, but there are some differences, particularly in customer
service and bank charges. You should consider what you want from a bank
account (online banking, interest rates, credit card without charges etc)
before deciding which bank to approach. To open an account, you will need
your passport, visa or residence permit and proof that you have registered
your address with the local authorities.
Bürgerämter/
adresses
12
Money and bank account
Giro account
Bank card
ATMs
Bank transfers
When you have opened your account, the bank will send you a bank card
by post and a second letter containing the PIN for it. You can use the card
in combination with the PIN to withdraw cash from your account using
any cash machine or ATM. You can also view your balance and print out
statements at ATMs. These services are provided free of charge as long as
you use your bank’s own ATMs or an ATM operated by a bank in the same
“Cash Group”. If you withdraw cash from another bank’s machine, you will
probably have to pay a charge.
Money transfers to another country can be very expensive, and so, before
you come to Germany, it is a good idea to ask your bank at home if it cooperates with any banks here.
You can set up standing orders or direct debits on your giro account to
pay your rent, telephone or insurance. The SEPA system was introduced
in Germany with effect from February 2014, simplifying international bank
transfers. The previous system of bank account number and sort code was
replaced with IBAN and BIC numbers.
Opening hours
Banks are normally open from Monday-Friday 8:30 am – 4:00 pm
ATMS have 24 hours access
Banks with English language services
International
Office
Unfortunately there are relatively few banks in Germany which have websites in German and English, or offer customer services in English. The University of Leipzig and Deutsche Bank have a cooperation agreement which
means that students and members of staff at the University of Leipzig do
not have to pay bank charges if they have an account at Deutsche Bank.
The Deutsche Bank has an English-language website, as does the Commerzbank. The Sparkasse and most other banks have a German site only;
however, some counter staff in individual branches speak English. If you
would like to make an appointment with an English-speaking member of a
bank’s staff, the UFZ International Office will be happy to help you.
Alternative banks
There are now alternative banks which specialise in ethical investment and
finance, and attract customers who share these ideals. These banks generally support non-profit or ecological projects with the money deposited with
them. Some sustainable banks include GLS Bank, EthikBank and Triodos
Bank.
EC card/ credit card
You can pay with an EC card in most shops nowadays, but some smaller retailers (such as butchers and bakers) still accept only cash. If you have an EC
13
Health insurance
card or a credit card, you should keep your PIN secret and never keep a written
note of it anywhere near the card itself (in your purse, wallet etc). If someone
steals your card and the number together, they can empty your bank account
very quickly.
Important! If you lose your card or it is stolen, call the hotline on 116 116 free of charge and have the cards cancelled.
If you are outside Germany, call +49 30 4050 4050.
Service hotline
5.4 Health insurance
Health insurance is required by law in Germany. This is why you must
show proof of health insurance when you apply for a visa at the German
Embassy in your country of residence. If you plan to stay in Germany for
an extended period, it is a good idea to arrange health insurance from a
private insurer (if you have a grant/scholarship) or from a statutory insurance fund (if you are employed). If possible, the proof of insurance should
be in German; if not, then at least in English. The Embassy and the local
aliens authority (Ausländerbehörde) will want to see this proof when you
apply for a visa or a residence permit. The kind of insurance – whether it is
provided by a private company or state insurance fund – depends on the
kind employment contract you have and the payment you receive.
If you are a member of a private or statutory fund, you will be given a chipcard containing your personal data which must be shown to the medical
practitioner when you need treatment.
Scholarship holders
As you are not an employee, you will have to take out private health insurance. Please ask the institution providing your scholarship or grant about
which insurance providers are recommended or whether agreements are in
place with insurance companies. As UFZ is listed as a co-operating institution by the DAAD, you can obtain health insurance via the DAAD. The coverage provided by DAAD is the same as that provided by statutory health
insurers and covers interns, doctoral students and visiting researchers
for all eventualities from pregnancy through to serious illness. The DAAD
scheme also includes personal liability and accident insurance. The insurance currently costs between 50 EUR and 123 EUR per month, depending
on whether you are an intern, a student or a researcher.
Private insurers often offer insurance for less than this, but these policies
often do not cover pregnancy or serious illness.
Not employees...
14
Health insurance
Private health
insurers
Links
If you already require medication for an illness, you should bring your
medicine with you from home, as private insurers in Germany will generally
refuse to cover existing conditions. You will have to pay for any treatment
yourself.
Examples of private health insurers:
Recommended for scholarship/grant holders visiting UFZ:
www.daad.de
The following link gives an overview of private health insurers and a cost
comparison. The same website gives a summary of the German health
system in ten languages:
www.1a.net/versicherung/private-krankenversicherung/liste
www.1a.net/versicherung/krankenversicherung/international
employees...
Members of staff with an employment contract
Members of staff who are employed on a regular contract (i.e. one that includes making contributions to the German social security system) have to
sign on with one of the statutory health insurance funds (gesetzliche Krankenkasse). There are several of these to choose from: the amount you have to
pay per month varies slightly, but the range of cover they provide is broadly the
same. There can be small differences in terms of customer services and bonus
systems designed to encourage healthy living. If you don’t speak any German,
it’s a good idea to choose a insurer that offers an English-speaking service.
If you earn less than a certain amount per year, you are required by law to
choose one of these statutory health insurers. The threshold changes: in
2014 it was 53,550 EUR before tax.
You insurance contributions are automatically deducted from your wages
every month. If you earn more than the threshold, you can choose between a
statutory and private insurer. When you have chosen your insurer and applied to become a member of their scheme, you need to tell your employer
(i.e. UFZ) as soon as possible as the employer has to pass on the employee’s
employment details to the insurer and to other social welfare institutions.
Some statutory insurers are:
Statutory health
insurance
Links
Barmer GEK:
www.barmer-gek.de
Techniker Krankenkasse (TK):
www.tk.de
AOK – Die Gesundheitskasse:
www.aok.de
DAK-Gesundheit:
www.dak.de
IKK classic:
www.ikk-classic.de
15
Visa and residence permit
Leipzig has a very good guide to healthcare, available in several languages.
You can get a free copy from the city’s department for migration and integration (Referat für Migration und Integration) and from public health offices
(Gesundheitsamt). You can also download it from the city of Leipzig’s website.
Aside from a list of physicians and medical practitioners who speak languages
other than German, the website also offers general information for migrants
and foreign nationals living in Leipzig on how and where to find assistance:
www.leipzig.de/gesundheitswegweiser
Halle does not have a similar guide, but it does have a page on the official
website dedicated to health (Gesundheit). Unfortunately, it’s still only in
German, but it gives information about healthcare in the city:
www.halle.de/Gesundheit
Links
Magdeburg also has a page on its website giving some information about
healthcare and health institutions in the city, but this is also only in German:
www.magdeburg.de/Gesundheit
5.5 Visa and residence permit
Important! UFZ can issue an employment contract only if
the potential employee is already in possession of a visa or residence
permit (Aufenthaltsgenehmigung). Most incoming researchers at UFZ
apply for a 90-day visa combined with the relevant work permit (Arbeitsgenehmigung). This means they can sign a 3-month contract at
UFZ to begin with, and it gives them enough time to apply for and be
issued with a residence permit. Visitors and researchers with a valid
visa which allows them to work or research at UFZ for three months
do not need to make any other applications to the aliens authority
(Ausländerbehörde) if they are not staying for longer than 90 days.
The German government has recently set up a hotline to answer questions
on immigration and residence for highly qualified specialists:
49/30/18 15 111
Service hotline
16
Visa and residence permit
The aliens authority (Ausländerbehörde)
Residence permits are issued by the aliens authority (Ausländerbehörde) in
the city where you are registered as resident.
To apply for a residence permit, you will need:
 The application form, filled out and signed by you. (The International Dokuments for
aliens authority
Office can send the blank form to you.)
 A declaration by the UFZ Personnel Department that UFZ intends to continue to employ you(including a draft employment contract).
 1 biometric passport photograph
 Your passport (NOT a copy) with visa if you need one
 A copy of your passport and your visa, if you need one
 Proof of health insurance
 Copy of your rental contract
Additional documents needed for your husband/wife and/or family:
 Certified German translation of your marriage certificate
 Certified German translation of your children’s birth certificate(s)
Additional document required by nationals of certain countries to apply for
permit to settle (Niederlassungserlaubnis):
International
Office
 Questionnaire for security clearance (the International Office can send you the blank form)
Please make sure that your contact person/supervisor has informed the
UFZ Personnel Department about your employment or visitor status. The
Personnel Department can issue the declaration of intent that you need for
the aliens’ authority (see above) only if it has this information. If you can
give the aliens’ authority all the documentation it needs, you will receive
confirmation requires the same day that a work and residence permit will
be issued for you, and this is all UFZ needs at first. The temporary confirmation functions as your residence permit until the electronic card can be
made and sent to you (which can take up to 4 weeks). If you need security clearance, you will not receive your work and residence permit on the
same day as you apply; you should expect the process to take 2-3 weeks.
Applications for permits to settle (Niederlassungserlaubnis) can take even
longer to process as several authorities and offices are involved. For all
these reasons, it is a good idea to apply for a residence permit as
early as possible.
17
Visa and residence permit
Different types of residence status
The aliens’ authority issues different types of permits depending on the
kind of occupation, income and purpose of residence in Germany. Below is
a summary of the major permit types; a more comprehensive list including
conditions and consequences is available in a brochure compiled by the
German Rectors’ Conference. It also includes information on work permits
for family members and eligibility criteria for family allowance (Eltern und
Kindergeld):
www.hrk.de/uploads/media/Synopse_final_mit_BC_1.08.12.pdf
Download
Summary of residence permits relevant to UFZ
(References are to the relevant paragraphs in the Residence Act (Aufenthaltsgesetz, abbrev. AufenthG))
§ 16Abs.1 AufenthG
Residency permit for purpose of further education and doctoral
qualification
§ 16Abs. 4 AufhentG
Search for employment after completion of studies
§ 18Abs.3-4: AufenthG
Residency permit for the purpose of economic activity
§19aAbs.1 AufenthG
EU Blue Card (possible above a certain income / advantage:
permit to settle is granted faster)
§20Abs.1 AufenthG
Research (suitable for short-term research visits as mobility is
made easier)
§§ 29 und 30 AufenthG
Subsequent immigration of dependants
§9 AufenthG
Settlement permit after 5 years of contributions to social
security
§19 AufenthG
Settlement permit for highly qualified workers (for senior
managers and professors/chairholders / permit granted
immediately)
The International Office will help you when you apply for a residency permit
and if you have any difficulties. The UFZ International Office has good relations with the aliens’ authority offices in Leipzig, Halle and Magdeburg and
will be happy to make appointments for you and interact between you and the
authorities.
International
Office
Contact aliens´authorities
Stadt Leipzig | Ordnungsamt
Technisches Rathaus | Bereich AKZESS
Prager Str. 128 (Eingang B1) | 04317 Leipzig
Links
www.leipzig.de/auslaenderbehoerde
18
Employment and visitor contracts
Stadt Halle
Am Stadion 5 | 06122 Halle/Saale
Links
www.halle.de/.../Buergerservicestelle
Stadt Magdeburg
Breiter Weg 222 | 39104 Magdeburg
www.magdeburg.de/... Ausländerbehörde
5.6 Employment and visitor contracts
The UFZ Personnel Department can draw up your employment contract
when you show it your visa. As soon as you receive confirmation from the
aliens’ authority that you have been issued with a residence permit, please
send a copy to your contact person in the Human Resources Department.
Your employment contract is written in German and becomes legally
binding when you sign it. So that you know what you are signing, you will
also receive an English translation: the translation does not have any legal
validity.
Once you have signed the contract, you can start work at UFZ!
Starting work in a country where people speak a language you don’t speak
yourself can seem very bewildering at first. Even Germans struggle to keep
their head above water in the initial period of a new job, and so the Personnel Department has written a guide in two languages which contains
general information about UFZ and some aspects of labour law. You’ll find
information in it about your employment contract, pay, social security,
vacation entitlement, performance-related pay and secondary employment
(other jobs outside UFZ). There is also some information about general
regulations at UFZ.
www.intranet.ufz.de/index.php?en=11186
In view this, what follows is just a brief explanation of income tax, as this is
an important aspect for foreign nationals working in Germany. (Grant and
scholarship holders are not liable for tax!)
19
Income tax
6. Income tax
If you are employed in Germany for longer than
six months in a calendar year, you are automatically liable for income tax (Lohnsteuer) and social
security contributions (Sozialversicherungsbeiträge). To pay your tax, you need an income tax
number (Lohnsteuernummer), which you should
get from the city authorities (Bürgeramt or Einwohnermeldeamt) or directly from the tax authorities (Finanzamt). As soon as you have it, please
tell the UFZ Human Resources Department.
To make sure that you don’t pay taxes in two countries at the same time,
Germany has signed so-called double taxation agreements with several
countries. The agreements include exceptions that in certain cases exempt
people from tax who stay and work in Germany for longer than six months.
For more information on paying tax and double taxation agreements, go to
the Finance Ministry’s website:
Tax number!
www.bundesfinanzministerium.de/Web/EN/Issues/Taxation/taxation.html
If you are liable for tax in Germany, UFZ will deduct it directly from your
wages and pay it to the tax authorities. The exact amount of tax you have
to pay depends on how much you earn, whether you are married and have
children and other factors. It is important that you are put into the correct
income tax class (Lohnsteuerklasse).
You can see what your income tax class on your payslip, can be found on
the UFZ Intranet/personnel site Personalportal. The following is intended to
give you a rough idea of the tax classes (LSK):
 LSK 1: single, no children
 LSK 2: single/divorced with children
Correct income tax
 LSK 3: married couples in which only one partner has an income
class?
 LSK 4: married couples in which both partners have a similar income
 LSK 5: married couples in which one partner has a higher income (LSK 3) and the other has a significantly lower income (LSK 5)
Employees are required by law to fill out an income tax declaration at the
end of the calendar year. This is a complex piece of bureaucracy and, as
certain financial expenditures can be deducted from your tax burden, it is
a good idea to go to an income tax advisor. The UFZ International Office
has a list of tax advisors who speak English.
International
Office
20
Useful Insurance
Checking:
church tax...
Note on church tax (Kirchensteuer): When you register your
address with the authorities, you will be asked for your affiliation to a religious organisation. You do not have to answer, however.
If you say that you are a member of the Catholic or Protestant church
(the two major confessions in Germany), a tax will automatically be
deducted from your pay and given to that church.
7. Useful Insurance
The range of insurance available in Germany is wide. Some insurance coverage is required by law, but in many other areas it is up to you to decide
how much risk you want to bear yourself or whether you want to insure
yourself against loss.
The first major differentiation to understand is the one between social insurance (Sozialversicherung) and private insurance (private Versicherung).
Social insurance (called social security in some countries) is required by
law and includes health insurance, pension contributions, unemployment
insurance, accident insurance and long-term nursing care insurance. Your
contributions to these statutory insurance funds are deducted by UFZ from
your pay at source (see UFZ-Wegweiser/page 6).
There are also private insurance schemes available for many of these areas, particularly health care, pensions and accident and long-term nursing.
It is worth considering taking out private insurance in one of these areas
as an alternative or even a supplement to the statutory coverage if:


You have no statutory coverage (e.g. grant holders), or
You would like to have coverage that goes beyond the level offered
by the statutory insurance.
Whether you have to make social insurance payments depends on your
personal status. If you are conducting your research at UFZ with the framework of an employment contract (i.e. you are employed at UFZ), then you
are liable to contribute to social insurance. Grant holders are generally not
liable.
21
Useful Insurance
Other insurance available:
Aside from the insurance discussed above, a wide range of coverage is also
available from private companies. Whether they are necessary depends
entirely on your personal circumstances, and you should consider them
carefully. Some examples are:






Disability income insurance
Personal liability insurance (very strongly recommended!)
Household contents insurance
Vehicle insurance (required if you want to register a car in Germany)
Life insurance
Legal costs insurance
More details (unfortunately only in German) are available from the website
of the independent association of insurance policyholders:
www.bundderversicherten.de
With regard to personal liability, please be aware:
In Germany, everybody is personally liable for any loss or damage he or
she causes to other people’s property. If parents violate their duty of
supervision over their children and the children can be assumed to understand the consequences of their actions, the parents are liable. This
is why almost everybody in Germany has a personal or family liability
insurance which protects them against claims resulting from accidental
damage to third party property.
Third-party insurance is also required by law for all vehicles registered
for the road. If you drive a car on the public roads with inadequate or no
insurance, it constitutes a criminal act.
Pet owners are also liable for any damage caused by their pets. This
includes, in particular, dogs and horses, and is the reason that most pet
owners have a special animal liability insurance.
If you have insurance in your home country, please check to see whether
it covers you while you are in Germany, or if it makes more sense to suspend it and take out insurance in Germany.
Checking!
already existing insurance
22
Unemployment
8. Unemployment
If you pay contributions to social insurance, you are insured against unemployment. If you do become unemployed, the local office of the employment agency (Agentur für Arbeit) is responsible for paying you unemployment benefit and helping you to find a new job.
To be eligible for unemployment benefit, you must have paid social insurance
contributions for at least 12 of the last 36 months. The amount of benefit
(called ALG I) you receive and the length of time that you receive it depends on
how much you earned in your previous job and how long you worked there.
If you are not eligible for unemployment benefit, or if your eligibility expires, as a job-seeker you then receive a payment to cover living expenses
(ALG II, sometimes called Hartz IV). Social welfare payments are available
for people who cannot work for reasons such as ill health or disability. If
you claim ALG II or social welfare payments, this can cause problems with
your residency status.
As a rule, the aliens’ authority must be informed when employment ends,
as this may also have consequences with regard to residency. The unemployed person may be eligible for ALG I if he or she has the necessary
residency status, has been employed for a sufficient length of time and the
employment agency has been informed about the end of the employment
contract three months in advance. Information about unemployment benefit is available in English on the employment agency website:
www.arbeitsagentur.de
9. Language courses
If you intend to stay in Germany for a longer period of time, the only really effective way of learning about German life and culture is to learn the
language.
UFZ offers free German courses for researchers and guests from outside
Germany; please check the education portal in the Intranet for more details:
www.intranet.ufz.de/index.php?en=21882
23
Language courses
If your partner wants to learn German, there are a number of public and private schools that offer courses. The Goethe-Institut is one of the best-known
language schools, but many countries have other institutes that give you the
opportunity to begin learning German before you come, either in classrooms
or via distance-learning:
www.goethe.de
A cost-effective and very popular alternative to private schools in Germany
are Volkshochschulen, or evening adult education institutes. They generally
offer a wide range of German courses at all levels and usually have integration classes as well, which are essential if you intend to apply for German
citizenship.
The universities in Halle, Magdeburg and Leipzig also offer German courses
for non-German members of staff, doctoral candidates and students:
Leipzig
Volkshochschule Leipzig:
www.vhs-leipzig.de
Herderinstitut of the Uni Leipzig:
www.uni-leipzig.de/interdaf
Halle
Volkshochschule Halle:
www.vhs-halle.de
Universität Halle:
www.uni-halle.de/.../vorbereitungskurse_deutsch
Magdeburg
Volkshochschule Magdeburg:
www.vhs.magdeburg.de
Hochschule Magdeburg:
www.hs-magdeburg.de/international
Aside from the Goethe-Institut, the following institutions also offer German
courses via distance learning:
www.deutsch-uni.com
www.carl-duisberg-deutschkurse.de
www.dw.de/deutsch-lernen/deutschkurse/s-2068 (free of charge)
In Leipzig, there is a regular intercultural meeting evening where you can
meet speakers of other languages from around the world in an informal
atmosphere and try out your language skills. The event takes place every
Tuesday in the Villa socio-cultural centre:
www.villa-leipzig.de
The foreigners’ association (Auslandsgesellschaft) organises so-called
Sprachcafés (language cafes) in Magdeburg:
www.agsa.de
Links
24
Families
10. Families
Subsequent immigration of dependents
International
Office
UFZ Family Office
Moving abroad with the whole family is a major challenge. Nonetheless, it
is an adventure that can lead to unique experiences and bring unforgettable memories. If you have an employment or visiting contract in Germany
which gives you residency status, your husband or wife and your children
are also entitled to apply for residency in Germany. This kind of residency
permit is governed by § 20 and 30 of the Residence Act: the process is
called “subsequent immigration of dependents” (Familiennachzug).
If you have a research visa according to § 20 of the Residence Act, it is
generally easier for your family to join you as there is no language requirement, for example. If you enter Germany on another type of visa, it may
take a little longer before your family can join you, but it is possible in principle. Check the relevant page on the German Embassy’s or the Foreign
Office’s website to find out which documents you need to submit. The UFZ
International Office will help you apply for residence status when you are
in Germany.
There are also questions regarding childcare, balancing your job and your
family, and finding the right school. UFZ has a Family Office whose members of staff are there to assist you.
10.1 UFZ Family Office
UFZ has set up a Family Office within the Personnel Department as a central contact point to coordinate enquiries relating to staff members’ families, whether it be for information, advice or support in combining family
and work life.
The Family Office coordinates the allocation of places in the kindergartens and day care centres that cooperate with UFZ; contact person is
Dr. Christine Reinemann, who will be happy to help you choose the right
kindergarten or school for your child(ren) and will help you apply for family
allowance.
You can find out more about the Family Office at:
www.intranet.ufz.de/index.php?en=31413
25
Introduction to the education system in Germany
UFZ has a special “parent&child” office for parents with very young children; if you would like to reserve this office, please contact the Family
Office:
Dr. Christine Reinemann | [email protected]
10.2 Introduction to the education system in Germany
It is not compulsory for young children to go to
kindergarten or pre-school. However, it is a good
idea to put children into a German-speaking environment at an early age, as this is the best way
to ensure they will learn German, which is very
useful for them if you plan to stay in Germany for
a while. There are some multi-lingual establishments (such as the International School in Leipzig
or Montessori kindergartens) but these are private
institutions and so charge fees. State day care
centres (or Kindertagesstätte, KiTa) also charge
fees, but these are much lower as the state pays
the lion’s share.
Kindergarten Sonnenstrahl,
Every child over the age of 3 is entitled to a place in a kindergarten. This means that the municipality (which is responsible for day care
provision) is legally obliged to offer every child between the ages of 3
and 6 registered in that municipality a space in a kindergarten. Children
under the age of 3 are entitled to day care if the parents work, are in
full-time education, or if it is judged beneficial to the child’s welfare that
it goes to day care.
Very young children (age 0–3) can go to a crèche (Kinderkrippe), which
most day care centres have. Older children (3 and above) attend Kindergarten, which offers pre-school education in the final year (age 5–6).
Most children start school when they are 6 years old, 7 at the latest.
Legal right!
26
Introduction to the education system in Germany
Day care for very young children
arents can choose what kind of day care they would like for their young
child(ren). Some of the factors worth considering are the distance from
home/workplace, opening times and the overall concept of the crèche or
day care institution. Unfortunately, there is a shortage of places, and that
means long waiting lists. You should register for the crèche of your choice
via the kindergarten that it is attached to. If you want your child(ren) to go
to one of the centres that cooperate with UFZ, please contact that Family
Office as soon as possible.
One alternative to day care centres are childminders or day nannies (Tagesmutter and Tagesvater). The childminders usually care for up to 5 children
in their own homes, are officially certified and charge a daily rate that is
partly subsidised by the municipality.
Kindergärten
There are many types of Kindergarten (plural: Kindergärten) in Germany: municipal, private, bilingual, international etc. Municipal Kindergärten are generally less expensive than the private ones, but that does not necessarily mean
they offer less. The chances of getting a place in the kindergarten of your
choice are usually higher in August or September (when the older children
move on to elementary school) than they are at the beginning of the calendar
year, for example. It is nonetheless a good idea to register your child(ren)’s
name with a kindergarten as early as possible. Opening times depend on the
type of kindergarten; children can usually be dropped off between 6 a.m. and
9 a.m. and picked up again between 3 p.m. and 6 p.m. Meals are provided by
a catering service; the kindergarten itself usually organises this.
Day care centres
online
Links
Leipzig
www.sonnenstrahl.froebel.info
www.kv-leipzig.de/.../kindertagesstaetten/kinderland-leipzig.html
www.meinkitaplatz-leipzig.de
www.leipzig.de/jugend-familie-und-soziales/.../kindertagesstaetten
www.leipzig.de/jugend-familie-und-soziales/kinderbetreuung/horte
www.wiesenknopf-leipzig.de
www.rockzipfel-leipzig.de
Halle
www.weinbergkids.de/start
www.studentenwerk-halle.de/1/.../childcare-facility-in-halle
www.kitas-halle.de/de
www.halle.de/de/Leben-Gesellschaft/.../Kinderbetreuung
www.tagesmuetter-in-halle.de
www.betreut.de/tagesmutter-halle-saalewww.wiesenknopf-halle.de
27
Schools
Magdeburg
www.kitaplatz.magdeburg.de/default.aspx
www.magdeburg.de/index.php?NavID=37.572.1&La=
www.betreut.de/tagesmutter-magdeburg
Schools
All children and minors in Germany are required by law to attend school,
regardless of their residence status. It is in this context that German language skills play a particularly important role.
Each state (Bundesland) in Germany has control over its own schooling
system, and so there are some variations between the types of school
and curriculum. In Saxony, for example, German as a Second Language
(Deutsch als Zweitsprache, DaZ) has been incorporated into the timetable
in schools and is taught by specially qualified teachers. Some elementary
and secondary schools also have specialised preparatory classes in German.
Almost all large cities have bi-lingual schools as well. Please contact the
education authorities (Bildungsagentur/ Landesschulamt) in your state to
find out more about the different types of school and how to register.
The official websites of Halle, Magdeburg and Leipzig also have pages on
the school system:
Bildungsagentur Sachsen:
www.sba.smk.sachsen.de/sbal.htm
Links
Landesschulamt Sachsen-Anhalt:
www.landesschulamt.sachsen-anhalt.de/landesschulamt
Infos für ausländische Familien in Leipzig:
www.leipzig.de/jugend-familie-und-soziales/auslaender-und-migranten
Infos für ausländische Familien in Halle:
www.halle.de/de/Leben-Gesellschaft/.../Auslaender-und-Migranten
Infos für ausl. Familien in Magdeburg:
www.magdeburg.de/Start/.../Integrationsportal
If you have difficulty understanding this information or need help choosing
the right school for your child(ren), please contact the Family Office or the
International Office at UFZ.
International
Office
28
Mobility
11. Mobility
Germany is the home of the Autobahn and fast transport. The challenge
is not so much in getting quickly from A to B, but in making sense of the
complex interchanges and self-service ticket machines.
There follows a short introduction to:






Cars and driving licences
Car sharing / Bike sharing
Local public transport
Long-distance buses
Intercity trains
Flying
Cars and driving licences
Driving licence
Links/
Addresses
Driving licences obtained in another EU member state are valid in Germany
without restrictions. If you obtained your driving licence outside the EU,
you will need to exchange it for a German licence if you stay in Germany
for longer than 6 months (and plan to drive). The driver licensing authority
(Führerscheinstelle) of your local authority (Ordnungsamt) is responsible
for issuing licences:
Leipzig/ Technisches Rathaus
Prager Straße 118 -136 | 04317 Leipzig
Phone: 0341 123-8562
Email: [email protected]
www.leipzig.de/.../fuehrerscheinangelegenheiten
Halle/ Team Fahrerlaubnisbehörde
Am Stadion 6 | 06122 Halle (Saale)
Phone: 0345 221-1399
www.halle.de/de/RathausStadtrat
Magdeburg/ Fahrerlaubnisbehörde Magdeburg
Tessenowstraße 15 | 39114 Magdeburg
Phone: 0391 540-4407
Email: [email protected]
www.meldebox.de/Umzug-Magdeburg/Fuehrerscheinstelle
Processing your new licence can take up to 6 weeks, so planning ahead is
necessary.
29
Mobility
The following general rules apply for driving in Germany:






You must have your driving licence and the car registration papers with you when you are driving
The driver and all passengers must wear seatbelts
Children up to the age of 12 or smaller than 1.50 tall must be seated in special child’s seat
Mobile phone calls must made and received using a hands-free system
The drink-drive limit is 0.5 per mille. As alcohol affects different people
differently depending on size, weight, metabolism etc, it is generally
safer not to drink any alcohol at all if you are going to be driving.
The following must always be in the car: first aid kit, hazard triangle
and a high-visibility vest.
Important
traffic rules!
Freezing temperatures and the likelihood of snow and ice mean that winter
tyres are essential in the colder months. If you plan to drive in mountainous in winters, snow chains may be a good idea.
More information:
www.stvo.de/strassenverkehrsordnung
German automobil club:
www.adac.de
Links
Car sharing / bike sharing
Owning and running a car in Germany is expensive, and so it may be worth
thinking about joining a car-sharing scheme. There are several, but one
that can be recommended for UFZ researchers at all three sites is TeilAuto.
If you need a car for your job (e.g. to conduct research in the field), you
should ask your line manager for approval.
UFZ researchers enjoy special conditions with TeilAuto if they use the
scheme outside work, paying less than for purely private car sharing.
More information can be found on the UFZ Intranet under:
www.intranet.ufz.de/index.php?de=15890
There are also a number of websites (Mitfahrzentrale) that allow you to
look for a ride in someone else’s car, or to offer rides in your car. This is
currently the cheapest way of getting around and is safer than hitchhiking.
Some of the websites charge a fee for their services:
www.mitfahrzentrale.de
www.mitfahrgelegenheit.de
Links
30
Mobility
Bicycles can be rented according to a principle similar to car sharing, for
instance from Nextbike. You rent a bike at point A and can then leave it at
point B at another the company’s facilities. For more information, go to:
www.nextbike.de
Local public transport
The local public transport system is very comprehensive and incorporates
busses, trams, underground trains (U-Bahn) and local trains (S-Bahn).
You can buy tickets from the operator’s service points, and from machines
at the stops/stations and inside the bus, tram or train.
If you use public transport regularly, it is worth considering buying weekly
or monthly tickets as these work out cheaper than buying individual tickets
for each journey. If you are a student or doctoral candidate at one of the
universities in Leipzig, Halle or Magdeburg, you can get a Semesterticket
which gives you free travel on local public transport. The student welfare
organisation (Studentenwerk) can give you more information. Here you find
information on timetables and ticket prices:
Links
Leipzig:
www.lvb.de
Halle:
www.havag.com
Magdeburg:
www.mvbnet.de
Leipzig’s City-Tunnel was completed at the beginning of 2014, and since
then the major stations in the city have been linked by quick and frequent
train service. The S-Bahn also links the city centre with other towns in the
region and, as bicycles travel for free, it constitutes an excellent way of
exploring beyond the city’s boundaries.
Long-distance buses
Since the market was liberalised in 2013, more and more bus companies
have been offering cut-price alternatives to intercity trains. The bus services generally serve only the larger cities and are often slower than trains,
but nonetheless they offer a viable alternative to travellers who need to be
careful with money but still want to travel safely. Prices and timetables are
available online. Bicycles can also be carried.
Links
www.meinfernbus.de
www.flixbus.de
www.berlinlinienbus.de
The website:
www.busliniensuche.de offers a comparison of the various
regional connections.
31
Mobility
Intercity trains
The quickest and most convenient method of travelling around Germany
is by train. The trains are generally on time and offer connections even to
fairly small towns and villages within a few hours. Intercity and Eurocity
trains are fast and relatively expensive, while regional trains (e.g. Regio)
are cheaper but slower.
Money can be saved if you purchase a Bahncard (various types available) or
travel at weekends on a Schönes-Wochenende-Ticket or within the same
state on a Länderticket. You can also save money by booking your tickets
early.
If you decide to purchase a Bahncard, please aware that the contract is
automatically renewed after 1 year unless you give due notice in writing.
The Deutsche Bahn price system changes frequently, so it is advisable to
look at the Deutsche Bahn website in advance of any journey. Much of the
information is also available in languages other than German.
www.bahn.de
Flying
Leipzig-Halle airport has expanded in the last few years to become a
gateway for international passengers and freight. The airport itself is close
to the junction of the A9 and A14 autobahns and offers flights to major cities in Europe (often with low-cost airlines such as Ryan Air and AirBerlin.)
The S-Bahn takes you to Halle or Leipzig in about 15 minutes; a regular service takes you from there on to Magdeburg. More information on airlines
and flight schedules can be found at:
www.leipzig-halle-airport.de
Taxi
Taxis can be used for journeys in every city and large or medium-sized
town in Germany. There are usually several taxi companies, each with their
own phone number.
Taxis are almost always available at major locations in the city such as
stations, hospitals, large churches and market squares, and empty taxis
can be hailed on major streets. The fare consists of a basic rate plus a fee
for every kilometre driven. A higher rate applies from 8 p.m. to 5 a.m. A
taxameter inside the taxi shows the fare as you drive. You can calculate the
price of a planned taxi journey in advance by using
Links
Taxi calculator:
www.taxi-rechner.de
Taxi phone number:
www.gelbeseiten.de
32
Useful everyday information
12. Useful everyday information
The websites of Magdeburg, Halle and Leipzig offer a good overview of
things to do and places to go in the city and the surroundings. The sections
on tourism, leisure, culture and international life in particular are in English
and often in other languages:
Links
www.leipzig.de
www.halle.de
www.magdeburg.de
Here are a few more tips on important aspects of daily life in a city in
Germany.
12.1 Communication and media
Telephone
Deutsche Telekom (www.telekom.de) is the largest provider on the extremely crowded telephone market. A good overview of the various providers can be found at
www.call-magazin.de/Telefonanbieter
Aside from contracts with flat rates for mobile phones and smart phones,
pre-paid or pay-as-you-go deals are available online, in kiosks and in supermarkets.
Despite the ubiquity of mobile and smart phones, call boxes can still be
found which accept cash or cards. You can buy telephone cards at post offices, fuel stations, tobacconists and newsagents. Public payphones can be
used to call abroad as the call charges are deducted directly from the card.
An overview of call charges inside Germany and abroad can be found at:
www.telefontarifrechner.de/auslandstarife
International country codes and services offering cheap international calling rates can be found here:
www.auslandsvorwahlen.net
33
Useful everyday information
Post
Letters and packages can be sent with Deutsche Post or with other smaller
service providers such as:
www.deutschepost.de
www.hermespaketshop.de
Many large post offices have been closed down in recent years to save
money, with the result that post offices are now often quite small: look for
the yellow sign with a black posthorn, the same logo as on post boxes.
Important telephone numbers
Emergency calls
Polizei: 110
Feuerwehr/Katastrophen: 112
Information of Deutsche Telekom
National: 11833
International: 11834
International (in English): 11837
Telephone directories list the numbers of private persons and public institutions:
www.dasoertliche.de
The “Gelbe Seiten” contains numbers of companies, service providers,
shops, doctors and restaurants:
www.gelbeseiten.de
Radio and TV licence
If you have a radio, a computer or a TV in Germany, you have to pay a
monthly fee to the Gebühreneinzugszentrale, or GEZ for short. You should
register by downloading the necessary forms from the website:
www.rundfunkbeitrag.de
However, note that the fee must be paid only once for each residence: this
means that if you live in shared accommodation, you might not have to register yourself – your flatmate might have already done it. You should check
to see if the cost is included in your rent.
Monthly license fee!
34
Useful everyday information
Books and libraries
UFZ has an excellently stocked library with branches at all the UFZ sites.
Specialised literature from every field of environmental research and a
large number of specialised journals can be ordered from the catalogue,
and rare or difficult-to-obtain literature can be sourced from other libraries
or purchased for the UFZ collection. For more details, visit the library’s own
online pages:
www.ufz.de/index.php?de=635
As there are universities and other higher education institutes in each of
the 3 cities where UFZ has a site, the range of libraries available to UFZ
researchers is wide. The cities’ websites and the “Gelbe Seiten” list the
addresses and opening times. Not to be forgotten is the German National
Library (Deutsche Nationalbibliothek) in Leipzig. Together with its sister
site in Frankfurt, the “DB” is the largest reference library in Germany, housing at least one copy of everything that is published in Germany.
The library also offers guided tours, which are highly recommended:
www.dnb.de
The largest library of environmental literature in Germany is housed at
UBA, the federal environmental protection agency in Dessau in Saxony-Anhalt. The library is both a reference and a lending library. The HIGRADE
graduate school at UFZ organises an excursion to UBA every year for doctoral candidates:
www.umweltbundesamt.de/das-uba/fachbibliothek-umwelt
Newspapers/magazines/journal
Regional, national and international newspapers and magazines are available in all three UFZ sites. You can either have them delivered to your
home or you can buy them in specialised newsagents (usually at the station or in kiosks). Regional newspapers in UFZ’s three sites include:
Links
Leipziger Volkszeitung (LVZ): Mitteldeutsche Zeitung (MZ): Magdeburger Volksstimme:
www.lvz-online.de
www.mz-web.de
www.volksstimme.de
Kultur
Local event and listings magazines give a good overview of upcoming cultural highlights and offer tips about where to go:
Leipzig:
www.kreuzer-leipzig.de
35
Useful everyday information
www.zeitpunkt-kulturmagazin.de
www.prinz.de/leipzig
Halle:
www.kulturfalter.de
www.halle365.de
www.hallespektrum.de
Links
Magdeburg:
www.dates.md.de
www.urbanite.net/de/magdeburg
www.prinz.de/magdeburg
www.ottokar.info (Family events)
12.2 Vacations and public holidays in Germany
The dates of school vacations vary from state to state; this has the advantage that not everyone hits the road at the same time, reducing the pressure on the transport infrastructure.
The dates of the school holidays for the next couple of years in every state
can be found here:
www.schulferien.org
There are also nationwide public holidays when shops and public institutions are either closed all day or open only part of the day.
New Year’s Eve (Neujahrstag) Epiphany (Heilige Drei Könige) January 1
January 6
Good Friday (Karfreitag)
Easter (Ostern)
Friday before Easter
Sunday & Monday after the 1st full moon in
spring, end of March/April
May 1
Thursdays, 40 days after Easter
Sunday & Monday, 10 days after Ascension Day
2nd Thursday after Pentecost
International Labor Day (Tag der Arbeit)
Ascension Day (Christi Himmelfahrt)
Pentecost/Whitsun (Pfingsten)
Corpus Christi (Fronleichnam) Assumption Day (Mariä Himmelfahrt)
German Unification Day
(Tag der Deutschen Einheit)
Reformation Day (Reformationstag)
October 31
All Saints’ Day (Allerheiligen) November 1
Penance Day (Buß- und Bettag)
Christmas (Weihnachten)
Wednesday before November 23
25./26. December
August 15
October 3
(only Saxony-Anhalt, Baden Würtemberg,
Bavaria)
(only Baden-Württemberg, Bavaria, Hessen,
North-Rhine Westphalia, Rhineland-Palatinate,
Saarland, Saxony, Thuringia)
(only Bavaria, Saarland)
(only Brandenburg, Mecklenburg-West Pomerania,
Saxony, Saxony-Anhalt, Thuringia)
(only Baden-Württemberg, Bavaria, North-Rhine
Westphalia, Rhineland-Palitanate, Saarland)
(only Saxony)
36
Main sources and further information
Visa and Entry
Auswärtiges Amt: www.auswaertiges-amt.de
Hochschulrektorenkonferenz: www.hrk.de
Bundesministerium für Migration und Flüchtlinge: www.bamf.de
Research in Germany: www.research-in-germany.org
Insurances and Taxation
www.1a.net/versicherung/krankenversicherung/international
www.euraxess.de
www.krankenkassen.de
www.deutsche-sozialversicherung.de
www.justlanded.com
Pension schedules
www.vbl.de
www.deutsche-rentenversicherung.de
General information
www.research-in-germany.de
Euraxess Germany: www.euraxess.de
Euraxess Europa: http://ec.europa.eu/euraxess
www.humboldt-foundation.de
Cooperating partners
Welcome Center of German Centre for Integrative Biodiversity Research
(iDiv) Halle-Jena-Leipzig: www.idiv-biodiversity.de/...
Welcome Center of University Leipzig: www.zv.uni-leipzig.de/...
Akademisches Auslandsamt of University Leipzig: www.zv.uni-leipzig.de
International Office of Max-Planck-Institute for Mathematics:
www.mis.mpg.de/de/institut/fuer-gaeste/...
Max Planck Institute for Evolutionary Anthropology: www.eva-mpg.de
International Office of the Martin-Luther-University Halle-Wittenberg:
www.international.uni-halle.de/international_office
International Office of the Magdeburg-Stendal University of Applied Sciences:
www.hs-magdeburg.de/hochschule/international.html
37
Stadt Leipzig: www.leipzig.de
Stadt Halle: www.halle.de
Stadt Magdeburg: www.magdeburg.de
Scholarship organisation
Stipendien in Deutschland: www.deutschlandstipendium.de
DAAD: www.daad.de
BMBF: www.bmbf.de
Mystipendium: www.mystipendium.de
Bundesministerium für Bildung und Forschung: www.stipendienlotse.de
Stipendiumdatenbank: www.e-fellows.net/.../Stipendium-suchen-finden
Imprint
Copyright:
Editor :
Layout: © 2015 / Helmholtz Centre for Environmental Research GmbH – UFZ
Permoserstraße 15 / 04318 Leipzig / [email protected] / www.ufz.de
Barbara Timmel / Human Resources Department / International Office
Susan Walter / Public Relations Department
Picture: Cover: André Künzelmann, UFZ / Page 3: Susan Walter, UFZ / Page 5: tashatuvango, fotolia.
com / Page 7: Susan Walter, UFZ / Page 8: ExQuisine, fotolia.com / Page 9: Superingo, fotolia.com /
Page 10: Rainer Sturm, pixelio.de / Page 11: Jürgen Fälchle, fotolia.com / Page 13: Robert Kneschke,
fotolia.com / Page 15: kozini, fotolia.com / Page 18: Pixelot, fotolia.com / Page 19: Gina Sanders,
fotolia.com / Page 20: Marco2811, fotolia.com / Page 21: VRD, fotolia.com / Page 22: Daniel Ernst,
fotolia.com / Page 25: K-Dieter Sonntag / Page 27: WavebreakMediaMicro, fotolia.com / Page 28:
André Künzelmann, UFZ / Page 32: anyaberkut, fotolia.com / Page 34: UFZ / Page 35: Rainer Sturm,
pixelio.de