Exhibitor Prospectus - Plastic Surgery Research Council

58 Annual Meeting
th
The Plastic Surgery Research Council
May 2-4, 2013
Loews Santa Monica Beach Hotel
Hosted by University of California Los Angeles • Santa Monica, California
Exhibitor & Supporter Opportunities
The Plastic Surgery Research Council
58th Annual Meeting
May 2-4, 2013
Hosted by University of California Los Angeles • Santa Monica, CA
www.ps-rc.org
Exhibit Opportunities
WHO SHOULD EXHIBIT
Organizations providing products or services of interest to plastic and reconstructive surgeons.
ATTENDEE PROFILE
The PSRC Annual Meeting draws 300 Surgeon-Researchers from all surgical disciplines, including:
u Plastic Surgeons
u Microsurgeons
u Orthopedic Surgeons
u Hand Surgeons
u General Surgeons
u Head and Neck Surgeons
u Maxillofacial/Craniofacial Surgeons
SUPPORT
We invite you to take advantage of the support options at the PSRC Annual Meeting. They offer you an
opportunity to reach attendees and gain added exposure for your company. Prominent signage will be
displayed at the time of a supported function.
DEDICATED EXHIBIT TIME
PSRC provides company representatives with multiple opportunities to meet one-on-one with the
attendees in a relaxed, intimate atmosphere.
Past Exhibitors & Supporters
Advanced Bio-Medical Equipment
Allergan USA, Inc.
Allergan Medical Breast Aesthetics
Alleviated Reflections
Alpine Pharmaceuticals
American Express Open
Angiotech
Army Health Care Team
ASSI
Association of Academy Surgery
Atrium Medical Corporation
Axogen, Inc.
Baxter BioSurgery
Bioform Medical Inc.
Canfield Clinical Systems
Coapt Systems, Inc.
Cohera Medical Inc.
Convatec Canada
Cook Medical Inc.
CosMedical Technologies, Inc.
Covidien
Dale Medical Products
Davol/CR Bard
Dermik Aesthetics
DoctorBase
Einstein Medical
Elsevier
Ethicon, Inc.
Ienhance
INAMED Aesthetics
Integra
KLS Martin L.P.
LifeCell Corporation
Lippincott Williams & Wilkins
Lumenis
Marina Medical
MD Resource
Medical Protective
Medicis Aesthetics
Mentor Worldwide LLC
Medtronic Neurosurgery
Micrins Surgical Instruments, Inc.
MicroAire Surgical Instruments
New England Compounding Center
Nextech, Inc.
Novadaq
Orthovita, Inc.
Osteomed Corporation
Peak Surgical Inc.
PMT Corporation
Porex Surgical Inc.
Saunders/Mosby
Selphyl & Tickle Lipo
Sientra Inc.
Smith & Nephew, Inc.
Sound Surgical Technologies
Spectros
Spiracur
Stryker Craniomaxillofacial
Stryker-Leibinger
Surgitel General Scientific Corp.
Syneron/Candela
Synovis Medical Companies Alliance
Synthes CMF
Synthes Maxillofacial
TEI Biosciences Inc.
Tyco Healthcare
ViOptix, Inc.
Walter Lorenz Surgical
BOOTH DESCRIPTION
A space for table-top exhibits with one 6’ table and
two chairs will be provided. Exhibits may be as high
as 8’. There is no pipe and drape.
EXHIBIT SET-UP AND BREAKDOWN
Exhibitors will have access to the exhibit area
beginning at 3:00 pm, Wednesday, May 1. All
exhibits must be ready promptly at 3:00 pm,
Thursday, May 2. The exhibits close at 5:00 pm on
Saturday, May 4. Times are subject to change.
EXHIBIT HOURS
Thursday, May 2: 3:00 pm - 5:00 pm
Friday, May 3: 7:00 am - 5:00 pm
Saturday, May 4: 7:00 am - 5:00 pm
SPECIAL SERVICES
Exhibitors requiring electrical, telephone, internet
connection, or audio visual equipment may order
these services through the online service kit. Please
bring any special connectors and receptors you
may need with you.
STAFFING
Exhibit fees allow two (2) company representatives
per booth. Additional personnel will be charged fees
as shown on the Exhibitor Registration form. We do
not allow exhibitor badge sharing.
MEETING ATTENDANCE
Exhibit staff are encouraged to attend the
educational program as our guests and to join the
Welcome Reception on Thursday evening.
MEALS
The exhibit fee includes PSRC-provided breakfasts,
lunches, refreshment breaks and attendance at the
Welcome Reception.
CANCELLATION POLICY
There will be absolutely no refunds after
April 17, 2013.
CONTACT US
PSRC Administrative Office
500 Cummings Center, Suite 4550, Beverly, MA 01915
Tel: 978.927.8330 • Fax: 978.524.8890
Email: [email protected] • Web: www.ps-rc.org
HOTEL AND TRAVEL ARRANGEMENTS
Hotel reservations and travel arrangements should
be made on your own. PSRC has a block of rooms at:
Loews Santa Monica Beach Hotel
1700 Ocean Avenue
Santa Monica, California, 90401
Phone: 1-310-458-6700 • Fax: 1-310-458-6761
Reservations: 1-888-332-0160
Rates are $269. - $600. See our website for booking
instructions, www.ps-rc.org
SHIPPING MATERIALS
Shipping information will be sent to all exhibitors
upon registraton.
Shipping label:
[Insert your company name]
Loews Santa Monica Beach Hotel - PSRC Meeting
1700 Ocean Avenue
Santa Monica, California, 90401
The Plastic Surgery Research Council
58th Annual Meeting
May 2-4, 2013
Hosted by University of California Los Angeles • Santa Monica, CA
www.ps-rc.org
INDEMNIFICATION
Exhibitor agrees to indemnify, defend and hold harmless PSRC, the hotel its owner, operator, and their
respective parents, subsidiaries and affiliates from any loss liability, costs or damages, including reasonable
attorneys' fees arising from actual or threatened claims or causes of action resulting from the negligence of
willful misconduct of the meeting participants, members, any contractors, agents or employees in connection
with this agreement.
The hotel hereby agrees to indemnify, defend and hold harmless the PSRC, it’s Executive Committee, staff and
service personnel, contracted specifically for this event and the exhibitor, from any loss, liability, costs, or
damages, including reasonable attorneys' fees, arising from actual or threatened claims or causes of action
resulting from it negligence or willful misconduct of the exhibitor, hotel, its owner, operator, PSRC and their
respective parents, subsidiaries and affiliates and any contractors, agents or employees in connection with this
agreement.
INSURANCE
The exhibitor agrees to carry adequate personal property, liability and other insurance protecting
itself against any claims arising from any activities conducted in the hotel during the meeting. Upon request
the exhibitor shall provide a certificate evidencing such insurance to meeting management. The hotel and
PSRC shall not be responsible for the security of exhibits, presentation materials or other personal property of
the exhibitors. Exhibitor acknowledges that the hotel its owner and operator as well as the PSRC do not
maintain insurance covering such exhibits, materials or personal property.
M EETING P ROGRA M
FOR
E XHIBITORS
wednesday
th ursday
friday
sa tur day
Exhibitor Set-up
3 pm to 8 pm
Break & Exhibits
3:00 pm to 3:30 pm
Breakfast in
Exhibit Area
7:00 am to 8:00 am
Breakfast in
Exhibit Area
7:00 am to 8:00 am
Welcome Reception
7 pm to 10 pm
Break & Exhibits
10:00 am to 10:30 am
Break & Exhibits
10:30 am to 11:00 am
Lunch
12:00 pm to 1:30 pm
Lunch
12:00 pm to 1:30 pm
Break & Exhibits
4:00 pm to 4:30 pm
Break & Exhibits
3:30 pm to 4:00 pm
Times are subject to change
Exhibitor Application
58th Annual Meeting of the Plastic Surgery Research Council
May 2-4, 2013 Loews Santa Monica Beach Hotel
Santa Monica, California
Please complete all sections of this application and either type or print in each section. Sign and return both sides either with a check payable to PSRC,
500 Cummings Center, Suite 4550, Beverly, MA 01915 or fax with a credit card number to 978-524-0461. Applications must be accompanied by
payment in full. Space will be assigned in February. Confirmations will be sent after exhibits are assigned. Email application to [email protected]
____________________________________________________
Contact Person This person will receive all correspondence pertaining to this meeting.
COMPANY DESCRIPTION: Describe products and services to be
exhibited in 10 words or less. This will allow us to determine your
company’s eligibility to exhibit.
_______________________________________________
_____________________________________________________
Title
PAYMENT METHOD:
…Check amount enclosed: $____________
_____________________________________________________
Telephone number
Fax number
CREDIT CARD
CONTACT INFORMATION
_____________________________________________________
Email address
_______________________________________________
Company Name
_______________________________________________
Street Address
_______________________________________________
City/State/Postal Code /Country
Exhibit Space
6’ x 30” Tabletop
Prior to
4/17/13
After
4/17/13
$1,500
$1,750
Location preferences: (List table numbers)
st
rd
1 Choice______________3 Choice _______________
nd
2
Choice_____________ 4th Choice _______________
Applications without appropriate payment will not be
processed.
… American Express … MasterCard … Visa
Amount to be charged: $__________________
____________________________________________
Credit Card Number
______________
Expiration Date
______________
Security Code (3-4 numbers on front or back of
card)
____________________________________________
Name as it appears on credit card
____________________________________________
Cardholder’s Signature
‰ Please check if credit card billing address is same as contact
information at the top of the form.
‰ If billing address is not the same please enter below.
_______________________________________________
Company Name
_______________________________________________
Street Address
____________________________________________
_______________________________________________
We would like to be near _________________________
_______________________________________________
We would not like to be near ______________________
_______________________________________________
The PSRC will make every effort to honor your location requests.
PROGRAM BOOK LISTING:
Please email a 50 word COMPANY description to
[email protected] by March 1, 2013 to be included in the
Final Program Book. When emailing description please
include the following:
1.
2.
3.
4.
5.
6.
"PSRC" in the subject line of your email
Company Name
Mailing Address
Appropriate contact email address
Company website address
50 word COMPANY description.
City, State, Zip
____________________
_____________________________________________________________________________________________
WE AGREE TO ABIDE BY ALL RULES AND REGULATIONS SET FORTH IN THE PROSPECTUS
AND THIS APPLICATION. ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT
CONSTITUTES A CONTRACT. CONFIRMATION WILL BE SENT ON OR AFTER APRIL 17TH.
CANCELLATION CLAUSE: IF CANCELLATION IS RECEIVED IN WRITING NO LATER THAN
APRIL 17TH A 25% CANCELLATION FEE IS RETAINED BY PS-RC. IF CANCELLATION IS
TH
RECEIVED IN WRITING AFTER APRIL 17 NO REFUND WILL BE ISSUED.
________________________________________________
AUTHORIZED SIGNATURE
_________________________________________________
PRINT NAME
__________________________________________________
TITLE
If you have any questions please contact us at 978-927-8330 or email us at
[email protected]
FOR PSRC USE ONLY
Date received: ______________ Total Amount due: $________
Amount received: _____________ Accepted by: ____________
ID #: _____________________
Space Assignment: _________ Date assigned: _____________
Exhibitor Application
58th Annual Meeting of the
May 2-4, 2013 Loews Santa Monica Beach Hotel
Santa Monica, California
MARKETING OPPORTUNITIES AGREEMENT FORM
_____________________________________________________________________
Company
_____________________________________________________________________
Contact
Title
_____________________________________________________________________
Address
_____________________________________________________________________
City/State/ Zip/Country
_____________________________________________________________________
Telephone
Fax
Email
Once the Plastic Surgery Research Council receives your sponsorship opportunities request form you
will be notified regarding approval of your request.
Please select your support activities below:
Continental Breakfast: $2500
† Thurs May 2 † Fri May 3 † Sat May 4
Refreshment Breaks: $1500 †AM † PM
† Thurs May 2 † Fri May 3 † Sat May 4
† Members’ Lunch
$3,000
† Non-members Lunch
$5,000
† Members’ Dinner
$5,000
† Welcome Reception
$5,000
______________________________________________________
† Meeting Bags
$5,000
PLEASE RETURN FORM TO:
† Lanyards
$2,500
PSRC
500 Cummings Center, Suite 4550
† Notebooks
$1,500
Beverly, MA 01915
† Pens
$1,500
[email protected]
† Hotel Key Cards
$7,500
PAYMENT METHOD
† Check Amount Enclosed: $__________
Credit Card
† American Express
† MasterCard
† Visa
Card Number: _______________________ Expiration Date: ____________
________________________________
Name as it appears on the card
Amount to be charged: $____________
Sec Code: ________________
(3-4 #s on back of card)
________________________________
Cardholder’s Signature
‰ Please check if credit card billing address is same as contact information at the top of the form.
‰ If billing address is not the same please enter below.
__________________________
____________________________
____________________________
Company Name
Street Address
City/State/Postal Code /Country
WE AGREE TO ABIDE BY ALL RULES AND REGULATIONS SET FORTH IN THE PROSPECTUS. ACCEPTANCE OF THIS APPLICATION BY SHOW MANAGEMENT
CONSTITUTES A CONTRACT.
_______________________________________
AUTHORIZED SIGNATURE
____________________________________
PRINT NAME
_____________________
TITLE
58th Annual Meeting of the Plastic Surgery Research Council
May 2-4, 2013 Loews Santa Monica Beach Hotel
ADVERTISING INSERTION ORDER FORM
___________________________________________________________________
Company
________________________________________________________________________________
Contact
Title
________________________________________________________________________________
Address
________________________________________________________________________________
City/State/ Zip/Country
________________________________________________________________________________
Telephone
Fax
Email
PSRC Convention Program Guide
ADVERTISING DEADLINE: April 1, 2013
The dimensions shown below indicate the actual image area (all vertical), allowing for a 1/2” overall margin. If you prefer to
submit your ad as a full bleed, please extend your image area 1/8” beyond the size specifications given below. All advertising
fees are in US dollars.
… Back Outside Cover 8 1/2” x 11” four color $500.00
… Front Inside Cover 8 1/2” x 11” black $375.00
… Back Inside Cover 8 1/2” x 11” black $375.00
… Full Inside Page 8 1/2” x 11” black $250.00
Checks should be made payable to PSRC and mailed with this form to:
Plastic Surgery Research Council Administrative Office
500 Cummings Center, Suite 4550, Beverly, MA 01915
Phone: 978.927.8330 • Fax: 978.524.8890
Contract Terms and Agreement
We hereby make application for the annual PSRC sponsor package and/or advertisement opportunity selected within this contract. We understand that
payment in full is required to guarantee the selected package and/or advertisement, and a confirmation receipt will be sent upon receipt of this contract
and payment. All payments must be in U.S. currency.
We understand that all sponsor packages and advertisement sales are final. No refunds will be granted for any reason. Violations of any of the
regulations by a participating organization or its representatives will result in the forfeiture of PSRC sponsorship and loss of any and all monies paid. We
agree to abide by the established rules and regulations, which are included in this Sponsor Agreement and made a part of this contract.
In conclusion, we understand that the signature below acknowledges agreement to these terms on behalf of the sponsoring company. The terms of this
agreement shall be in full force and effect upon signature of this contract.
PAYMENT METHOD_______________________________________________________________________________
Credit Card … American Express … MasterCard … Visa
… Check amount enclosed: $________________________
Amount to be charged: $_____________________________
Name as it appears on cc: _________________________
_________________________________________________
Credit Card Number
__________________
Expiration Date
_________________________________________________
Cardholder’s Signature
‰ Please check if credit card billing address is same as above
_________________________
Security Code (3-4 #s on front/back card)
‰ If billing address is not the same please enter below.
___________________________ ____________________________ __________________________________________________
Company Name
Street Address
City/State/Postal Code /Country
_________________________________________________ _____________________________________
AUTHORIZED SIGNATURE
PRINT NAME
_____________
TITLE