InteGrade Pro 7.51 User Guide

Transcription

PITTSBURGH PUBLIC SCHOOLS
Office of Instructional Technology
InteGrade Pro 7.51
User Guide
PITTSBURGH PUBLIC SCHOOLS
OFFICE OF INSTRUCTIONAL TECHNOLOGY
InteGrade Pro 7.51
User Guide
Version 2
September, 2008
© Pittsburgh Public Schools
Instructional Technology Support
Phone 412.665.2230 • Fax 412.665.2235
InteGrade Pro 7.51 User Guide.doc
Page i
Table of Contents
CREATING A GRADEBOOK AND IMPORTING YOUR CLASS FILE ......................................... 1
BACKGROUND ...................................................................................................................................................... 1
IMPORTING ADDITIONAL DATA (PHYS ED, LIBRARY, MUSIC OR ART TEACHERS OR ANY TEACHER WITH MULTIPLE
SECTIONS) ........................................................................................................................................................... 7
SETTING UP TYPE SETS.........................................................................................................................................8
TO SET UP TYPE SETS ........................................................................................................................................8
WEIGH A GRADE (TYPE SETS)...........................................................................................................................11
TO SET UP TYPES ............................................................................................................................................. 13
CREATING SPREADSHEETS .................................................................................................................................. 15
TO CREATE A GRADE SPREADSHEET FOR EACH REPORT PERIOD:..................................................................... 15
TO CREATE AN ATTENDANCE SPREADSHEET FOR EACH REPORT PERIOD:......................................................... 19
SETTING UP INTEGRADE TO ADHERE TO PITTSBURGH PUBLIC SCHOOLS GRADING
PROCEDURES...................................................................................................................... 22
SPECIAL SCORES .................................................................................................................................................22
SCORE NOTES IN INTEGRADE .............................................................................................................................24
WORKING WITH TASKS...................................................................................................... 27
CREATING TASKS ................................................................................................................................................ 27
COPY A TASK FROM ONE SPREADSHEET TO ANOTHER...........................................................................................34
USING BULK FILL ...............................................................................................................................................39
CALCULATING FINAL GRADES FOR A SEMESTER OR SCHOOL YEAR .......................................................................43
TO CALCULATE AN END-OF-SEMESTER GRADE THAT INCLUDES A FINAL EXAMINATION. .................................43
TO CALCULATE AN END-OF-SEMESTER GRADE THAT INCLUDES FOUR REPORT PERIODS. ................................53
REPORTS ............................................................................................................................. 61
TO MAKE A CLASS ROSTER ................................................................................................................................. 61
TO CREATE A STUDENT PROGRESS REPORT .........................................................................................................66
SETTING UP INTEGRADE TO E-MAIL PROGRESS REPORTS .................................................................................... 71
WORKING WITH YOUR GRADEBOOK ON THE SERVER: OPENING, CLOSING, SAVING,
AND UPDATING................................................................................................................... 76
OPENING AND CLOSING A GRADEBOOK ON THE SERVER ....................................................................................... 76
SAVING A GRADEBOOK TO THE SERVER ............................................................................................................... 79
AUTOMATIC GRADEBOOK UPDATE FEATURE IN CLASSXP-BASED INTEGRADE ..................................................... 81
USING YOUR GRADEBOOK AT HOME.................................................................................82
TAKING YOUR GRADEBOOK HOME ......................................................................................................................82
COPYING YOUR GRADEBOOK BACK TO THE SERVER .............................................................................................87
EXPORTING ENDTERM SPREADSHEETS TO CLASSXP ...................................................... 91
MARKS VERIFICATION PROCEDURE ................................................................................. 95
VERIFYING MARKS EXPORTED FROM INTEGRADE USING CLASSXP .....................................................................95
APPENDIX A ........................................................................................................................ 97
HOW GRADES ARE CALCULATED IN INTEGRADE® PRO....................................................................................... 97
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Creating a Gradebook and Importing Your Class File
Background
1. The very first time you log in to a workstation, the following window will appear.
2. You must choose “No. I don’t want to use InteGrade Pro Server. I will save my
gradebook locally.” Then click Continue. THE FIRST TIME ANYONE OPENS
INTEGRADE PRO ON THIS WORKSTATION IS THE ONLY TIME THIS WINDOW
WILL APPEAR.
3. Double-click on the InteGrade Pro 7.5 icon in the SASI folder on the desktop.
4. The InteGrade Pro 7.5 banner screen will be displayed. This screen is different from previous
versions of InteGrade.
5. The first time you open InteGrade Pro 7.5 you will need to choose Create a new gradebook. All
subsequent times you open your gradebook you will choose Open a gradebook on your
computer. Next, click OK.
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6. A New Gradebook window appears. Click Next.
7. Select Create using class rosters. Click Next.
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8. Read instructions on the next window, and then click Next.
9. The Import File window will appear. In the Look In box, select Desktop.
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10. Next, click the SASI folder.
11. Next, click Shortcut To Gradebook folder.
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12. This opens the school data file (example: 298). Double-click on your teacher folder (example:
Teacher #1). If you do not know your teacher number, contact your SDS.
13. Double-click on your class list file within your teacher folder. A New Gradebook window will
appear.
14. On the New Gradebook window, click Next.
15. On the next window, type your name as you want it to appear on Reports. Do Not Set a
Password! Due to PPSCENTRAL login procedures, a password for your gradebook is not
necessary. If you set a password and forget it, the Office of Technology cannot recover your
gradebook and it will be inaccessible.
16. Then click Save.
17. InteGrade now completes the import from the SASI class list file.
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18. When the Save As window appears, type a name for your gradebook. Your gradebook must be
saved using the following format:
NOTE: ALL GRADEBOOKS MUST BE SAVED USING THE FOLLOWING FORMAT:
<SCHOOLNUMBER>-<TEACHERNUMBER>-<END OF SCHOOL YEAR>
EXAMPLE: 298-1-2002
19. Click Save. This completes the Creating a Gradebook procedure. You can now begin working in
your gradebook.
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Importing Additional Data (Phys Ed, Library, Music or Art Teachers OR Any Teacher with
Multiple Sections)
Phys. Ed, Library, Music and Art teachers with more than 10 sections of a course will import the second
or third file in their folder.
1. At the opened gradebook that was just created, now go to the File menu and click Import into
Gradebook.
2. You will then get the Import into Gradebook window. Read the information, click Next.
3. In the Import File window, use the down arrow and, from your teacher folder on the server, select
the next class list file you need to import. Example: Select the class (CLOO21) then click Open.
4. In the Import into Gradebook window, read the information and click Import.
5. Step #2 and Step #3 should be repeated for all CL files.
6. All courses and sections should now be imported into your gradebook.
To verify that you have all your classes, click on the down arrow in the class box and you will see all of
your sections listed.
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Setting Up Type Sets
TO SET UP TYPE SETS
This process only needs to be completed once. It will then apply to all classes.
1. Click on Setup.
2. Click on Grading Rules.
3. Click on Type Sets tab on the right.
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4. Click in the box under Humanities across from “Homework”.
5. Click on Rename Set on the right.
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6. Type the name of a subject you teach. For example “Reading”.
7. After typing in the new name, click on Rename.
8. Repeat Steps 1 – 7 for any additional subjects you teach using the “Science” and “Elementary”
columns. Note: If you teach only one subject, you need to delete the set for the subjects you do
not teach.
9. If you teach more than one subject click on New Set and type in the name of a subject you teach.
For example, click New Set, type in “Spelling”. Then click the Create button. Repeat this step for
all of the other classes that you teach.
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WEIGH A GRADE (TYPE SETS)
(Creating a weight distribution for each Type of assignment)
1. Click on Setup.
2. Click on Grading Rules
3. Click on the Type Sets tab.
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4. Note: The vertical columns are the SETS, and the horizontal rows are the TYPES. The list of titles
on the left, beginning with Homework, is the list of TYPES. The numbers in the Homework row
represent the weight a Homework assignment will have on the final grade. (There may already
be numbers in the Homework row. If they are not correct for your particular class, change them.)
To change a weight, click on the weight you want to change and type in the correct number.
5. Each SETS column has a total. (This is the last number in the column, across from the Total
title.) For first time users, it is easiest if the total is 100. However, the total does not have to be
100.
Note:In the TYPES list there is an Unused title. Do not delete this TYPES title. (Below is a detailed
set of steps to set up and rename the TYPES you want for your class grades.)
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TO SET UP TYPES
(TYPES are category items - test, exams, homework – for which you assign a grade.)
1. Click on Setup.
2. Select Grading Rules.
3. In the new window, select the Type Sets tab.
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4. The window you see will look like this:
5. To rename a TYPE, place the cursor to the right of the TYPE title you would like to change and
click the Rename button. For example, to the right of the word “Lab,” type in the name
“Classwork”.
6. Click the Rename type button on the right. If you did this correctly, the word “Classwork” will
show up in the gray types list on the left.
7. Continue this process until you’ve named all of the TYPES you will need.
8. Click Close.
9. Click on File, then Save Gradebook.
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Creating Spreadsheets
Note:
The following is a recommended procedure and must be done for each class.
TO CREATE A GRADE SPREADSHEET FOR EACH REPORT PERIOD:
1. Open your gradebook and the class you want to work with.
2. Click Setup, the click Spreadsheets.
3. A Spreadsheets window will appear for that class that you have open.
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4. The column on the left contains all spreadsheets for that class.
5. Click New.
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6. In the next window, select the type of spreadsheet you want to create: Create a Numeric
Spreadsheet. Then click Next.
7. In the next window, name your spreadsheet: “1st Report Grades”. Then click Next.
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8. In the next window, select the type of spreadsheet: Weighted Type or Total Points. Then click
Create.
9. Repeat steps 5 – 8 for 2nd Report, 3rd Report and 4th Report.
10. You now have a grade spreadsheet for each report period for that class.
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TO CREATE AN ATTENDANCE SPREADSHEET FOR EACH REPORT PERIOD:
(Attendance spreadsheets typically are not used as attendance is maintained in ClassXP)
1. Open your gradebook and the class you want to work with.
2. Click Setup, then click Spreadsheets.
3. A Spreadsheets window will appear for that class that you have open.
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4. The column on the left contains all spreadsheets for that class.
5. Click New.
6. In the next window, select the type of spreadsheet you want to create: Create an Attendance
Spreadsheet. Then click Next.
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7. In the next window, name your spreadsheet: “1st Report Attendance”. Also, select the start date
and end date in the appropriate boxes.
8. Then click Create.
9. Repeat steps 5 – 8 for 2nd Report, 3rd Report and 4th Report.
10. You now have an attendance spreadsheet for each report period for that class.
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Setting up InteGrade to Adhere to Pittsburgh Public Schools Grading
Procedures
In September 2008, a memo was distributed identifying how teachers should treat student scores that are below
a 50%. The following is the recommendation for teachers to set up their gradebook to calculate the 50%.
Special Scores
1. With your gradebook open, select and open a class.
2. Using the top menu, open the Setup menu, and click on Grading Rules.
3. This will open the Grading Rules window.
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4. Next, click on the Special Scores tab.
5. The gradebook automatically provides some generic special scores for teachers to work with. It is
recommended that you delete any special scores that you are not using.
6. Create a new score by clicking the New button. Type in the name of the Special Score: MIN.
Type in Score Value: 50.
7. This score can now be used and entered as a student score for any score a student receives that
is below 50%. The gradebook will calculate the grade as a 50% of the value of the task.
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Score Notes in InteGrade
Many teachers are interested in documenting the actual score that a student received when using the
MIN Special Score. This can be done by using Score Notes.
1. With your gradebook open to a selected class, change the display view for the class to
Tasks/Students/Notes.
2. This will change the display in the screen to show the Tasks section (which will show the Types
each Task is assigned to, if applicable), the Student section, and the Notes section at the bottom.
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3. After entering the scores for students for a particular tasks, including any student with a MIN
Score, click in the cell for a MIN score for a particular student. Next, click into the Notes section
and type in a note for that student, such as “Actual score 12/40”.
4. This note will then appear on any report you run out of InteGrade where you choose to include a
Score Note.
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5. This is an example of how the Score Note appears on a Student Progress report.
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Working with Tasks
Creating Tasks
1. Click on Task.
2. Select New Task.
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3. In the New Task window, click Next.
4. In the Task Name box, type in name of the new task. (For example, Practice Book P. 1.)
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5. Type in a Due Date. This is optional. Use the format – two digits for month and day.
6. Place cursor in Type Box and click on the down arrow.
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7. Click on the type you would like to use. (For example Test, Homework, Worksheet, etc.)
8. Click on Out of Raw in the bottom left hand corner.
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9. Type in the number 100.
10. Click on Create.
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11. Maximum allowed score = Raw score (Unless you want to add for bonus points.)
12. After setting up the first type, go back to Tasks, then Edit Tasks.
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13. Click on New.
14. Click on Next.
15. Follow steps 4-12 for each new task.
The above directions are for percentage use. It doesn’t matter if one task is in point and another uses
percent. The average will weigh each as you designated earlier. Also, make sure the Show field, in the
top right-hand corner should be in TASK/STUDENTS. The View field, should be in TASK VIEW.
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Copy a Task from one Spreadsheet to Another
(For example: You may want to use a grade for two different subjects. Or, you may have entered tasks
and information in reading and you wanted to put it in English.)
After creating a task, choose another class on the spreadsheet that you want to assign the same task.
1. Click on the Task menu.
2. Click Copy Tasks.
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3. In the Class box, choose the subject from which you are going to copy the task.
4. In the Spreadsheet frame, highlight the type of spreadsheet (Weighted Type) from which you are
going to copy.
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5. Click Next.
6. In the next frame, select the task to be copied by placing a check mark in the box beside that
task.
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7. Click Next.
8. Click Percentage (most of the time this is what you want to copy but you may choose from any
on the list).
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9. Click Next.
10. Click OK.
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Using Bulk Fill
Using Bulk Fill is useful when you want to assign the same score to the entire class on any given task. It
saves having to enter a score for each student and is an easy tool to utilize.
1. Choose TASKS, then BULK FILL from the top menu.
2. On the BULK FILL screen, decide which students will receive the score to be filled in. By default, all
students are checked, so any that will NOT receive the bulk score should be unchecked.
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3. Next, choose the task for which you want to add bulk scores. Again, by default, all tasks are checked,
making it simple to, for example, fill in all blanks/missed tasks with the 50% minimum. If, however, you
are only adding a bulk fill score to a single task, don’t forget to uncheck all the others.
4. Next, you need to enter a new score for that task.
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5. You now need to decide whether you want to enter that new score, overriding all other scores
previously entered for that task, or to only replace empty scores. If you wish to replace only empty
scores, check the box here:
6. Now choose FILL.
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7. InteGrade has a safety feature that will now warn you about the scores you are about to change. THIS
ACTION CANNOT BE UNDONE! If you are sure you want to change the scores, click YES.
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Calculating Final Grades for a Semester or School Year
At the end of a semester or school year, you will have one numeric spreadsheet for each report period.
To calculate a final grade for a course, you will create a numeric spreadsheet called FINAL GRADE and
copy each report percentage into it. If your grading policy includes a final exam, it can also be placed into
this spreadsheet. The FINAL GRADE numeric spreadsheet will calculate a final grade from the report
period grades and (if applicable) the final exam grade.
TO CALCULATE AN END-OF-SEMESTER GRADE THAT INCLUDES A FINAL EXAMINATION.
(Used generally in high schools).
1.
Select the class you are working on.
2.
Click Setup.
3.
Scroll down to Spreadsheets.
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4.
Click on the New.
5.
Put a dot in Create a Numeric Spreadsheet and click Next.
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6.
Give the spreadsheet the name Semester Final Grade. Then click Next.
7.
For the type of spreadsheet, choose Total Points. Click Create and the click Close.
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8.
Bring up the Semester Final Grade spreadsheet.
9.
Click Tasks.
10.
Click Copy Tasks…
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11.
From the drop-down menu, select the class that you are working on.
12.
Then select the spreadsheet that contains your first report period grades. Click Next.
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13.
Put an X in the first box in the list. The line will end with the words Spreadsheet Grade. Then
click Next.
14.
Highlight the word Percentage. Click Next.
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15.
Click OK. The first report grade will be copied into the spreadsheet.
16.
Repeat steps 8 – 13 for the second report period. The second report period grade will be
copied into the spreadsheet. Make sure the scale factors for both report periods is 1.0
17.
Use Tasks, then Edit Tasks to change the name for the 1st and 2nd (or 3rd and 4th) report
grades.
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18.
Click Tasks, then New Task
19.
Click Next
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20.
Make the following changes:
In Task Name, type Semester Final Exam.
21.
In Out of, type 100.
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22.
In Scale Factor, type 0.5. (this assures that the weighing for the report periods are 1st report
= 40%, 2nd report = 40%, final exam = 20%).
23.
Then click Create.
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24.
Type in the PERCENTAGE score for your final exam for each student in the appropriate
column. The spreadsheet calculates the final grade and displays it in the last column.
TO CALCULATE AN END-OF-SEMESTER GRADE THAT INCLUDES FOUR REPORT PERIODS.
(Used generally in elementary and middle schools).
1. Select the class you are working on.
2. Click Setup.
3. Click Spreadsheet.
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4. Click on the button New.
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5. Put a dot in Create a Numeric Spreadsheet and click Next.
6. Give the spreadsheet the name Final Grade. Then click Next.
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7. For the type of spreadsheet, choose Total Points. Click Create.
8. Click Close
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9. Bring up the Final Grade spreadsheet.
10. Click Tasks.
11. Click Copy Tasks.
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12. From the drop-down menu, select the class you are working on, then select the spreadsheet that
contains your first report period grades.
13. Click Next
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14. Put an X in the first box in the list. The line will end with the words Spreadsheet Grade. Then click
Next.
15. Highlight the word Percentage. Click Next.
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16. Click OK. The first report grade will be copied into the spreadsheet.
17. Repeat steps 8 – 13 for each report period.
18. Use Tasks – Edit Tasks to change the name for the 1st , 2nd , 3rd , and 4th report grades.
19. Make sure that the scale factor for all report periods is 1.0. The spreadsheet calculates the final
grade and displays it in the last column.
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Reports
To Make a Class Roster
1. Click Reports.
2. Select Class Roster.
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3. Click All under the Students frame.
4. Under Show place a check mark in the box next to “Vertical Lines”.
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5. Click Next.
6. To make any changes to your spreadsheet, click Setup.
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7. If wanted, give your report a title, change font and size.
8. When finished, click OK.
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9. There are other types of reports that can be used to show student progress. If you click on
Reports, then on a type of Report, you will see the options that can be included in the Report. By
clicking Next, you will be able to preview the Report.
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To Create a Student Progress Report
InteGrade offers teachers the opportunity to create individual student progress reports that are rich with
information regarding the student’s work in class. At a glance, a student progress report can show a list
of missing tasks, scores on tasks completed, graphs comparing a student’s individual progress to that of
the class a whole, etc.
1.
Begin by clicking on REPORTS.
2.
Next, scroll down and click on STUDENT PROGRESS.
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3.
On the left side of the window, place an X in front of each student for whom you wish to print
a progress report.
4.
Next, put a check mark in front of each task you wish to appear on the progress report.
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5.
Now, put a check mark next to the information that will appear on the progress report. Most
of the categories are self-explanatory and include the following: Class Average; % of
Spreadsheet, Graph, Missing Task List, Grade Analysis and Notes. There is also the option
to have a signature line printed on the report for teacher, parent/guardian or both.
6.
Next, click on Setup.
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7.
Choose a title for the report and make sure that you have chosen to identify students by
name or demographic. Identifying students by demographic allows students to remain
anonymous is the information is posted or accessible to others.
8.
Choose OK.
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9.
Click NEXT.
10.
Click PRINT.
11.
InteGrade may pop up a warning about the number of pages to be printed. Click YES.
InteGrade will now print your reports.
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Setting Up InteGrade to E-mail Progress Reports
1.
Open InteGrade and click Setup.
2.
Under Setup, click on the Communication tab.
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3.
Under the Communication tab, you will need to fill in the required information under the
General tab.
4.
Now, fill in the following information under the Outgoing Email tab. Note: under the
Outgoing Email tab, there is a drop down that says Microsoft Exchange server, DO
NOT pick this option. You must manually set up the e-mail server account.
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5.
Under your class list, you must check each student click to sure that you have a valid e-mail
address to the parent. To do this, first go to SETUP, then STUDENTS.
6.
On this screen,, choose CONTACTS
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7.
Make sure there is an email address listed in the box provided, click the box in front of “SEND
EMAIL REPORTS TO THIS CONTACT”, then click Close.
8.
Repeat this process for each student.
9.
After you completed this, go to the Reports drop down and then E-mail Student Progress
Reports tab
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10.
Choose the student or students you want to send the email progress report to by putting a
check mark in front of each name and then click Next.
11.
You have just emailed progress reports.
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Working with your Gradebook on the Server: Opening, Closing, Saving, and
Updating
Opening and Closing a Gradebook on the Server
In the new system, your gradebook is stored on the SASI server, and all student class list additions and
withdrawals are updated automatically. You MUST open InteGrade Pro before opening your gradebook.
Follow the directions below.
1. Double-click on the InteGrade Pro 7.5 icon in the SASI folder on the desktop. Put a dot in
Open a gradebook on your computer, then click OK.
2. In the LOOK IN selection box, Click on Desktop.
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3. Next, click on the SASI folder.
4. Click on the Shortcut To Gradebook folder in the folder list. This opens the list of teacher folders
for your school (example: 298). Note: Even though all teacher folders are visible, you will only be
able to open your own folder (example: Teacher #1).
5. Double-click on your teacher folder.
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6. The window now contains your teacher gradebook (example: 298-1-2002). Double-click on this
file. Your gradebook will open. Note: Before your gradebook opens, SASI may update your
gradebook from the administration system. You will see a confirmation window confirming this
update. Click Open.
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Saving a Gradebook to the Server
Your gradebook automatically prompts you to save upon exiting InteGrade Pro. It is also highly
recommended that you manually save any changes that you’ve made to your gradebook at regular
intervals throughout the day. The SASI server automatically backs up gradebook files every night.
If you choose to make your back up copy, you must follow the procedure for Taking your Gradebook
Home: Copying from the Server. NEVER use the save-as command to make a back up.
To save during an InteGrade session:
1. With your gradebook open, click File, then click Save Gradebook… (or you may use the
keyboard shortcut Ctrl+S). The gradebook is automatically saved on the SASI server.
To save upon exiting gradebook:
1. With your gradebook open, click File, then click Exit
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2. You receive an information window as shown. Click Yes to save.
3. InteGrade Pro saves the gradebook to the SASI server and exits the program.
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Automatic Gradebook Update Feature in CLASSxp-based InteGrade
The new system includes an Automatic Gradebook Update feature. This feature allows your gradebook to
be updated automatically each time it is opened PROVIDED that the gradebook is saved on the SASI
server. Any changes made to your class lists by the office will automatically be made in your gradebook
as soon as you open your gradebook.
The Automatic Gradebook Update feature must be left on at all times. To make sure that your
individual gradebook is set to update automatically, follow the steps below.
1. With your gradebook open, click Edit on the menu bar and then click Preferences.
2. In the Preferences window, make sure there is a check mark beside the “Update Gradebook
Automatically” item. DO NOT REMOVE THIS CHECK MARK AT ANY TIME. Doing so will
prevent any automatic updates to your gradebook. DO NOT PLACE A CHECK IN THE “Use
InteGrade Pro Server” AT ANY TIME.
3. Click OK.
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Using Your Gradebook at Home
In the new system, you can take a copy of your gradebook home each night. The new procedure for
taking a copy home involves two basic steps, which are detailed in this section. Before you can work on
the program from your home computer, however, you must first download InteGrade on to the computer
you will be using. This download is available online at:
http://www.pps.k12.pa.us/143110127101929733/blank/browse.asp?a=383&BMDRN=2000&BCOB=0&c=
54764.
Every time you want to take your gradebook home, you must make a copy of your gradebook from the
server. Every morning after taking home your gradebook, you must copy the gradebook BACK TO THE
SERVER BEFORE starting CLASSxp or InteGrade.
If you do not follow these directions, you may lose the automatic student enrollment/withdrawal feature
AND you may corrupt or lose your gradebook. There is no procedure to recover completely a
corrupted or lost gradebook, so be sure to follow the directions carefully.
Taking Your Gradebook Home
1. Complete all your work in InteGrade for the day and exit the program. Make sure you save your
changes to the server.
2. Insert a flash drive into the USB port located on the front of your computer.
3. At your PPSCENTRAL user desktop, double click on the SASI-<SCHOOLNAME> folder.
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4. A window with all six (6) icons will appear. Click on SHORTCUT TO GRADEBOOK.
5. Double click on your teacher folder.
6. A new window will appear. Locate your gradebook file Note: The name of your teacher folder is
your SASI teacher number. IF ALL THE ICONS APPEAR THE SAME, YOUR GRADEBOOK
FILE IS THE ONE ENDING WITH .gbf.
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7. Click once on your gradebook file to highlight it. Click Edit on the top toolbar, then Copy.
8. Close ALL folders. In MY COMPUTER on your desktop, locate your flash drive. Usually, it is
Drive E.
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9. Click twice on the E: drive or the drive where your flash drive appears. This will open the flash
drive and show you the files inside. Right click within that window and choose “paste”.
10. The file you copied should now appear in the window.
11. When the light next to your flash drive on the computer stops flashing, you can safely eject your
flash drive and take the file with you!
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Note: You MAY see the following message if you have previously used this flash drive to take your
gradebook home. Click Yes.
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Copying Your Gradebook Back to the Server
IMPORTANT: If you have taken your gradebook home on a flash drive, you must put the gradebook back
into your teacher folder on the school’s SASI server BEFORE YOU LAUNCH INTEGRADE OR CLASSxp.
1. Insert the flash drive containing your gradebook into the USB port on the front of your computer.
2. Click on MY COMPUTER on the desktop, and locate the drive where your flash drive appears
(usually Drive E: ).
3. Double-click the E: drive icon to open the flash drive window.
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4. A new window will appear. Click once on your gradebook file to highlight it. Note: The icon for
your gradebook file will include a small version of the InteGrade Pro logo. If you do not see this
logo, then your gradebook file is the one ending with .gbf.
5. Right click and choose Copy. Then close the folder.
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6. At your PPSCENTRAL user desktop, double click on the SHORTCUT TO GRADEBOOK folder
located in the SASI folder.
7. A window with all teacher folders will appear. Locate your teacher folder. Note: The name of your
teacher folder is your SASI teacher number. Note: Even though all teacher folders will be visible
in the window, you will only be able to open your own folder. Double click on your teacher folder.
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8. When your teacher folder is open, choose EDIT, then PASTE.
9. Confirm the file replacement by clicking YES.
10. A Copying File screen may appear. When the screen disappears, the file has been copied. Wait
until the green light next to the flash drive goes out, then close all windows and remove your flash
drive from the workstation. Your gradebook has been moved to the server.
NOTE: You should work ONLY on the server copy of the gradebook while in school. Do NOT open the
flash drive copy of your gradebook while in school.
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Exporting EndTerm spreadsheets to CLASSxp
The system has several features that simplify the process for completing report period grades and poor
work notices. Your gradebook contains FOUR (4) EndTerm spreadsheets – one for each report period.
You will no longer have to delete a set of EndTerm grades before entering new ones.
At the end of the export process, you save the export file to your teacher folder on the server, and the
SDS picks them up from there.
You will use the InteGrade EndTerm spreadsheets ONLY for final report period grades, attendance, and
comments.
After completing your EndTerm spreadsheets for all classes to be exported, follow the steps below for
exporting to the office system.
1. With your gradebook open, click File, then click Export from Gradebook.
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2. Next, select the report period to export by placing in X in the box next to the report period.
3. Click Next.
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4. If any required export data is missing, the following window will appear. You should click on
Cancel and examine all your endterm spreadsheets for missing data. Then, begin the export
process again.
5. A confirmation window will appear. Click Export.
6. Next, you must select your teacher folder, then click OK.
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7. InteGrade Pro then exports your EndTerm reports to the SASI server. Your SDS’s workstation
will automatically find the report in your teacher folder and record the grades. Note: If any
information is missing on the EndTerm spreadsheet that was not corrected before the import, the
following screen appears. If you choose Yes on this screen, you will view a log file indicating
what information is missing (see second image below). Return to the program and enter the
missing information before performing the export again.
Note: An ERRORLOG.IMK file will be created anytime information is recognized as missing. If you
only assign citzenship grades for a student/class, an ERRORLOG.IMK file will be created. Please
read the ERRORLOG.IMK file for a description of the error and determine if you need to make any
corrections.
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Marks Verification Procedure
Verifying Marks Exported from InteGrade Using CLASSxp
The Student Data Specialist must import grades before a teacher can verify grades. Please make sure
the grades have been imported by the SDS before you attempt to verify the grades. After exporting your
class grades from InteGrade, teachers will need to verify that the grades are correct.
1. Log on to CLASSxp.and select a class to view.
2. Click on Performance in the menu bar, then Class Grades.
3. A dialog box appears. Click on Grades.
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4. The class grades form appears. From this window teachers can view their class grades that were
exported. NO CHANGES ARE TO BE MADE FROM THIS WINDOW. Your gradebook
information MUST correspond to CLASSxp information. Therefore, you MUST make any changes
in InteGrade first and then export your grades again to SASI. FAILURE TO FOLLOW THIS
PROCEDURE WILL RESULT IN DISCREPENCIES BETWEEN YOUR GRADEBOOK, THE
REPORT CARD INFORMATION, AND THE SASI DATABASE INFORMATION.
5. After correcting any errors in InteGrade and then exporting again to SASI, you must inform the
Student Data Specialist to import your grades a second time. After that import is completed, you
should complete steps 1 through 6 again.
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Appendix A
How Grades Are Calculated in InteGrade® Pro
InteGrade Pro gradebook software calculates the correct grade for a student. The following example
shows the methodology used to calculate that grade.
First, assume that the circled Type Set is being used for Mathematics.
Then, divide the points assigned to each type by the total points to calculate what percentage each type
contributes to the student's grade. For example, Homework is worth 10 points out of 80, or 12.5%.
Task Type
Points
Total Points
Percent of Overall Grade
Homework
10
80
10 ÷ 80 = 12.5%
Exam
30
80
30 ÷ 80 = 37.5%
Quiz
20
80
20 ÷ 80 = 25.0%
Midterm Exam
20
80
20 ÷ 80 = 25.0%
Total
80
Total Grade = 100%
But these figures hold true only if the student has at least one score for each task type. That means until
the midterm exam is given, a student will have only completed tasks of the other three types. As a result,
during that time each type will contribute more than the percentage just calculated.
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In this case, with no midterm, the total points are only 60 instead of 80, and so homework contributes 10
divided by 60 or 16.7% of the overall grade.
Next, assume that the following nine tasks are given for the class:
Since only one midterm exam is given, it is worth the entire 25% of the overall grade as noted previously.
Likewise, only one exam is given, so it's worth 37.5% of the student's grade. Quizzes are worth 25% of
the overall grade, but there are more than one, so their contribution is calculated as follows. If we divide
the points assigned to each quiz by the total points (53), we see what percentage each quiz contributes to
the quiz portion of the total mark.
Quizzes
Points
Ttl. Quiz Points
% of Quiz Grade
% of Overall Grade
Right Triangles
15
53
15 ÷ 53 = 28.3%
28.3% of 25% = 7.1%
Trigonometric
functions
20
53
20 ÷ 53 = 37.7%
37.7% of 25% = 9.4%
Sine and
Cosine Laws
18
53
18 ÷ 53 = 34.0%
34.0% of 25% = 8.5%
Total
53
25%
When the percentage of the overall grade that each task contributes is calculated, we arrive at the
student's overall grade. The following table shows the three quizzes and their contribution to the overall
mark, with the % of Overall Grade figures from the previous table, as well as the other tasks. This
example also includes four Problems that are homework assignments contributing towards the 16.7% of
the total grade.
Page 98
Tasks
Score
Out Of
% [score ÷out of]
% of Overall
Grade
Overall %
[% x % of Overall
Grade]
Pythagorean
Theorem
Problems
8
10
80%
2.7%
2.2%
Right
Triangles
Quiz
12
15
80%
7.1%
5.7%
Trigonometric Functions
(Sin, Cos, Tan) Problems
11
12
91.7%
3.2%
2.9%
Quiz
17.5
20
87.5%
9.4%
8.2%
Inverse
(S~Cot)
Problems
11
15
73.3%
4.0%
2.9%
The Cosine
Law
Problems
7.5
10
75%
2.7%
2%
Sine and
Cosine Laws
Quiz
15
18
83.3%
8.5%
7.1%
Trigonometry
Midterm
Exam
61
75
81.3%
25%
20.3%
Trigonometry
and Statistics
Final Exam
82
100
82%
37.5%
30.8%
82%
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For the final result, the InteGrade Pro software calculated 82% for the student's grade. The system
recalculates these grades automatically whenever you change a score or a grade rule.
(InteGrade is a registered trademark of Pearson Education, Inc. or its affiliates.)
Page 100

InteGrade Pro 7.51 User Guide

Transcription

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