Public Reception being held at 6pm for the Senior of the Year

Transcription

***Public Reception being held at 6pm for the Senior of the Year***
REGULAR MEETING
MUNICIPAL COUNCIL
CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL
COUNCIL CHAMBERS, SPENCERVILLE, ONTARIO
MONDAY, JUNE 27, 2016
6:30PM
1.
Call to Order
2.
Approval of Agenda
3.
Disclosure of Pecuniary Interest & the General Nature Thereof
4.
Delegations & Presentations
5.
Minutes of the Previous Council Meetings
a)
Regular Meeting – May 24, 2016
6.
Business Arising from the Previous Council Meeting (if any)
7.
Committee Minutes
a)
Public Library Board – April 26, 2016
b)
Public Meeting: Building Schedule Fee Increase – June 6, 2016
c)
Administration & Finance Committee of the Whole – June 6, 2016
d)
Recreation Advisory Committee – June 9, 2016
e)
Community Development Committee – June 13, 2016
f)
Port Management Committee – June 15, 2016
g)
Public Works, Environmental Services & Facilities Committee of the Whole –
June 20, 2016
8.
Action and Information Items from Committees
a)
PSAB 2016 Budget Addendum
b)
Cemetery Take-Over – Mainsville Cemetery
c)
Canada 150 Grant Application – Riverside Memorial Park
d)
Canada 150 Grant Application – Johnstown Tennis Court Repurposing
e)
Canada Post – Potential Reduction of Business Hours
f)
Cormorant Control
g)
Cardinal Library Painting
h)
Meadowlands Draft Plan Approval of Subdivision Extension
i)
ATV Trail Request from UCLG
9.
Correspondence
10.
Approval of Disbursements
a)
Municipal Accounts
b)
Port Accounts
11.
By-laws
a)
Debenture EMS Station By-law
b)
Appoint Members to the Mainsville Cemetery Board
c)
Building Schedule Fee
d)
Temporary By-law Enforcement Officer
e)
Appoint Member(s) of the Public Library Board
f)
Establish a Highway in Edwardsburgh Cardinal
g)
Stop Up and Close an Unopened Road Allowance – Edison Avenue
h)
SWLC – Marketing Licence Agreement
12.
CAO’s Administrative Update
13.
Councillor Inquiries or Notices of Motion
14.
Mayor’s Report
15.
Question Period
16.
Closed Session
17.
Confirmation By-law
18.
Adjournment
TOWNSHIP OF EDWARDSBURGH CARDINAL
June 27, 2016
Resolution Number:
Moved By: _ __
_ _ _ _ __
Seconded By: _ _ _ _ _ __ _ _
COPY
THAT Municipal Council approves the agenda as:
0
o
Presented
Carried
o
Defeated
o
Unanimous
Mayor: _____________
RECORDED VOTE REQUESTED BY:
NAME
Councillor M. Barrett
Councillor G. Morrell
Councillor K. Smail
Deputy Mayor P. Taylor
Mayor Sayeau
TOTAL
YEA
NAY
MINUTES
MUNICIPAL COUNCIL
CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL
SPENCERVILLE MUNICIPAL OFFICE
TUESDAY, MAY 24, 2016
6:30PM
PRESENT:
Pat Sayeau, Mayor
Peggy Taylor, Deputy Mayor
Michael Barrett, Councillor
Gerry Morrell, Councillor
Karie Smail, Councillor
STAFF:
Debra McKinstry, CAO/Cierk
Melanie Stubbs, Treasurer
Dave Grant, Director of Operations
Rebecca Williams, Deputy Clerk
1.
Call to Order
Mayor Sayeau called the meeting to order at 6:30pm.
2.
Approval of the Agenda
R2016-187
Decision:
Moved by: G. Morrell seconded by: M. Barrett that Municipal
Council approves the agenda as presented.
Carried
3.
Disclosure of Pecuniary Interest & the General Nature Thereof- None
4.
a)
John Walsh - Rideau St. Lawrence Retrofit Street Lighting Payment
Mr. Walsh was present to inform Council that the retrofit incentive for LED
streetlights produced a total program payment of $25,816.00. Mr. Walsh and Mr.
Gibson presented Council with the cheque.
5.
Minutes of the Previous Council Meetings
a)
Regular Meeting -April 25, 2016
Page 1 of 13
Regular Council
May 24, 2016
R2016-188
Decision:
Moved by: P. Taylor seconded by: K. Smail that Municipal Council
receives and approves the minutes of the Regular Meeting dated April 25, 2016.
Carried
6.
Business Arising from the Previous Council Meeting (if any)- None
7.
Committee Minutes
a)
Public Library Board- March 29, 2016
R2016-189
Decision:
Moved by: K. Smail seconded by: P. Taylor that Municipal Council
receives the minutes of the Public Library Board meeting dated March 29, 2016.
Carried
b)
Administration & Finance - Committee of the Whole
R2016-190
Decision:
Moved by: M. Barrett seconded by: G. Morrell that Municipal
Council receives and approves the minutes of Administration & Finance
Committee of the Whole meeting dated May 2, 2016.
Carried
c)
Community Development Committee- May 9, 2016
Members noted that the minutes should be amended to include reference to the
improvement of Byers Rd regarding ED19 under item 8.
Moved by: G. Morrell seconded by M. Barrett that Council amends the
Community Development Committee meeting minutes to add the improvement of
Byers Rd to note about ED19 under item 8.
Carried
R2016-191
Decision:
Moved by: K. Smail seconded by: P. Taylor that Municipal
Council receives and approves the minutes of Community Development
Committee meeting dated May 9, 2016 as amended.
Carried
d)
Recreation Advisory Committee- May 12, 2016
R2016-192
Decision:
receives and approves the minutes of Recreation Advisory Committee meeting
dated May 12, 2016.
Page 2 of 13
Regular Council
May 24, 2016
Carried
e)
Public Works, Environmental Services & Facilities Committee of the
Whole - May 16, 2016.
R2016-193
Decision:
Council receives and approves the minutes of Public Works, Environmental
Services & Facilities Committee of the Whole meeting as corrected dated May
16, 2016.
Carried
f)
Port Management Committee- May 18, 2016
R2016-194
Decision:
Council receives and approves the minutes of Port Management Committee
meeting dated May 18, 2016.
Carried
8.
Action and Information Items from Committees
a)
Municipal Drug Strategy Donation
R2016-195
Decision:
supports the South Grenville Drug Strategy with a $2,500.00 contribution funded
by a transfer from the policing cost reserve as recommended by Committee of
the Whole - Administration & Finance.
Carried
b)
Severance Application B-27 -16 (Collins)
R2016-196
Decision:
Council recommend in favour of the severance B-27 -16 (Collins) as
recommended by Community Development Committee.
Carried
c)
Spencerville Legion Beer Garden Request
R2016-197
Decision:
Moved by P. Taylor seconded by: K. Smail that Municipal Council
supports the events of the Spencerville Legion including their request to host
three outdoor beer gardens on the following dates in 2016:
• July 1st- Cal')ada Day Pork Roast
Page 3 of 13
Regular Council
May 24, 2016
• August 20 1h - Ball Banquet
• September ih_gth Spencerville Fair Festivities
As recommended by Committee of the Whole- Public Works, Environmental
Services & Facilities.
Carried
d)
James St. Contract Authorization
Members discussed deferring the work on Marjorie Street and Joseph Street in
Cardinal and the underground repairs completed on Joseph Street.
R2016-198
Decision:
Council :
1.
Accept the reduced scope of work and the agreed negotiated price
of $864,383.90 for Cornwall Sand and Gravel to complete the work;
and
2.
Authorize staff to execute the required contract documents; and
3.
Direct and authorize staff to engage JL Richards to perform contract
administration for this project at the upset limit of $125,000; and
4.
Approve up to a 10% contingency, if required, should any unforeseen
items arise during the course of the project.
with respect to the James Street Project.
Councillor Smail requested a recorded vote.
Councillor Barrett
Yea
Councillor Morrell
Yea
Councillor Smail
Nay
Yea
Deputy Mayor Taylor
MayorSayeau
Yea
Carried
e)
Approve Minutes of Settlement - Various Properties
R2016-199
Decision:
approves the Minutes of Settlement for roll numbers 701-040-17200; 701-05000500 and 701-050-10602 for the 2016 taxation year.
Carried
f)
Kemptville Service Ontario
Members noted that the Ministry is closing several other Service Ontario
locations, including the Morrisburg location.
R2016-200
Page 4 of 13
Regular Council
May 24, 2016
Decision:
Moved by: M. Barrett seconded by: G. Morrell
WHEREAS, the Ministry of Government and Consumer Services has announced
it is closing the Service Ontario centre in the Town of Kemptville in February
2017;and
WHEREAS, North Grenville is one of the fastest-growing municipalities in
Eastern Ontario with hundreds of housing starts, millions of dollars in investment
in recent years and a population forecasted to grow by 40% to more than 22,500
by 2024; and
WHEREAS, the community has several businesses, including automobile
dealerships, that face increased costs and inconvenience to their customers if
they lose direct access to a local Service Ontario centre; and
WHEREAS, closing Kemptville's Service Ontario centre would cause
unnecessary hardship to young families and seniors who do not have Internet
access or transportation to attend a Service Ontario location outside of the
community; and
WHEREAS, this closure will negatively impact residents of surrounding
communities; and
WHEREAS, the government has failed to provide a sufficient business case to
support this sudden decision.
THEREFORE, be it resolved that the Corporation of the Township of
Edwardsburgh Cardinal requests that the Minister of Government and Consumer
Services reconsider the decision to close Kemptville's Service Ontario centre and
ensure residents of this fast-growing community, and the surrounding area, can
access government services where they live. And that a copy of this motion be
forwarded to the Premier of Ontario, the Minister of Government and Consumer
Services, the Leader of the Official Opposition, the Leader of the Ontario New
Democratic Party, MPP Steve Clark, the Warden of the United Counties of Leeds
Grenville, and the Mayor and Council of North Grenville.
Carried
g)
Proclamation: World Oceans Week- June 1st to 8th 2016
R2016-201
Decision:
Moved by: P. Taylor seconded by: K. Smail
WHEREAS, in 2009 the United Nations proclaimed June 8 to be World Oceans
Day each year around the world; and
Page 5 of 13
Regular Council
May 24, 2016
WHEREAS, since 1992 Canada played a key role in the United Nations
recognizing World Oceans Day; and
WHEREAS, World Oceans Week Canada was founded to encourage all
Canadians to honour, celebrate, protect and preserve our waterways and oceans
as well as the habitat along and in our waterways and oceans where 80% of the
oxygen we breathe is generated ; and
WHEREAS , World Oceans Week Canada has designated June 1 to June 8 as
World Oceans Week in Canada; and
WHEREAS, World Oceans Week Canada urges all Canadians to take action to
conserve water, preserve waterways and shorelines, reduce emissions, reduce
their carbon footprint and protect the habitat along and in our waterways; and
WHEREAS, World Oceans Week Canada urges all Canadians to help our
marine life recover by avoiding sea foods on the endangered list;
NOW THEREFORE Be It Resolved That, I, Mayor Pat Sayeau of the
Corporation of the Township of Edwardsburgh Cardinal, do hereby proclaim June
1 to June 8 as "World Oceans Week" in our township and encourage the
residents of Edwardsburgh Cardinal to actively conserve, preserve and protect
our waterways, oceans and habitat.
Carried
h)
Proclamation: Senior's Month- June 2016
R2016-202
Decision:
Moved by G. Morrell seconded by: M. Barrett
WHEREAS Senior's Month is an annual province-wide celebration ;
WHEREAS seniors have contributed and continued to contribute immensely to
the life and vibrancy of this community;
WHEREAS seniors continue to serve as leaders, mentors, volunteers and
important and active members of this community;
WHEREAS their contributions past and present warrant appreciation and
recognition and their stories deserve to be told;
WHEREAS the health and well-being of seniors is in the interest of all and further
adds to the health and well-being of the community;
WHEREAS the knowledge and experience seniors pass on to us continues to
benefit all;
Page 6 of 13
Regular Council
May 24, 2016
NOW THEREFORE BE IT RESOLVED THAT, I, Mayor Pat Sayeau of the
Corporation of the Township of Edwardsburgh Cardinal, do hereby proclaim June
1-30, 2016 as Senior's Month in our Township and encourage all citizens to
recognize and celebrate the accomplishments of our seniors.
Carried
9.
Correspondence
R2016-203
Decision:
Moved by K. Smail seconded by: P. Taylor that Municipal Council
receives the correspondence listings for the following dates as previously
circulated:
• April 25, 2016
• May 2, 2016
• May 17, 2016
• May 20, 2016
Carried
10.
Approval of Disbursements
a)
Municipal Accounts
R2016-204
Decision:
Moved by M. Barrett seconded by: G. Morrell that Municipal Council
approves payment of municipal invoices circulated and dated as follows:
• Report dated May 17, 2016
$326,477.35
• Report dated May 19, 2016
$134,903.41
TOTAL:
$461 ,380. 76
Carried
b)
Port Accounts
R2016-205
Decision:
approves payment of Port invoices circulated and numbered as follows:
• Direct withdrawal payments
$76,800.55
TOTAL:
$76,800.55
• Batch 15
$302,338.65
• Batch 13
$989.77
TOTAL:
$303,328.42
Carried
11.
By-laws
a)
Proclamation Policy
Page 7 of 13
Regular Council
May 24, 2016
R2016-206
Decision:
Moved by: G. Morrell seconded by: M. Barrett that the mover be
granted leave to introduce a by-law to establish a proclamation policy and this
shall constitute first and second reading thereof.
Carried
R2016-207
Decision:
Moved by: G. Morrell seconded by: M. Barrett that a by-law to
establish a proclamation policy be now read a third time and finally passed,
signed, sealed and numbered 2016-33.
Carried
b)
Edwardsburgh/Cardinal Fire Tiered Response Agreement
R2016-208
Decision:
Moved by: K. Smail seconded by: P. Taylor that the mover be
granted leave to introduce a by-law to authorize the Mayor and Clerk to execute
a tiered response agreement with the United Counties of Leeds and Grenville
and this shall constitute first and second reading thereof.
Carried
R2016-209
Decision:
Moved by K. Smail seconded by: P. Taylor that a by-law to
authorize the Mayor and Clerk to execute a tiered response agreement with the
United Counties of Leeds and Grenville be now read a third time and finally
passed, signed , sealed and numbered 2016-34.
Carried
c)
Fire Fighter Honourarium and Reimbursement Policy
Members noted that the hour system may be problematic for the Township and
who would determine the hour pay versus lump sum pay for training. Members
discussed the need for a closed session with respect to legal advice. The Fire
Fighter Honourarium and Reimbursement Policy will be further discussed at a
Committee of the Whole meeting.
R2016-210
Decision:
Moved by: M. Barrett seconded by: G. Morrell that the mover be
granted leave to introduce a by-law to adopt a honourarium and reimbursement
policy for the Edwardsburgh/Cardinal volunteer fire department and this shall
constitute first and second reading thereof.
Deputy Mayor Taylor requested a recorded vote.
Councillor Barrett
Yea
Councillor Morrell
Yea
Councillor Smail
Yea
Deputy Mayor Taylor
Nay
Mayor Sayeau
Nay
Page 8 of 13
Regular Council
May 24, 2016
Carried
d)
Frederick Street Speed Reduction
R2016-211
Decision:
Moved by: P. Taylor seconded by: K. Smail that the mover be
granted leave to introduce a by-law to restrict the rate of speed for motor vehicles
on the municipal roadway known as Frederick Street and this shall constitute first
and second reading thereof.
Carried
R2016-212
Decision:
Moved by P. Taylor seconded by: K. Smail that a by-law to restrict
the rate of speed for motor vehicles on the municipal roadway known as
Frederick Street be now read a third time and finally passed, signed, sealed
and numbered 2016-36.
Carried
e)
Community Safety Zone Policy
R2016-213
Decision:
granted leave to introduce a by-law to establish a community safety zone policy
and this shall constitute first and second reading thereof.
Carried
R2016-214
Decision:
Moved by: K. Smail seconded by: P. Taylor that a by-law to
establish a community safety zone policy be now read a third time and finally
passed, signed, sealed and numbered 2016-37.
Carried
f)
Alternate CEMC
R2016-215
Decision:
Moved by: G. Morrell seconded by M. Barrett that the mover be
granted leave to introduce a by-law to appoint an Alternate CEMC and this shall
constitute first and second reading thereof.
Carried
R2016-216
Decision:
appoint an Alternate CEMC be now read a third time and finally passed, signed ,
sealed and numbered 2016-38.
Carried
Page 9 of 13
Regular Council
May 24, 2016
g)
Sherrer Development Agreement (Severance B-1 09-15/B-11 0-15)
R2016-217
Decision:
Moved by: M. Barrett seconded by: G. Morrell that the mover by
granted leave to introduce a by-law to authorize the mayor and clerk to execute a
development agreement with Roy Burton Sherrer and Pamela Ann Sherrer and
this shall constitute first and second reading thereof.
Carried
R2016-218
Decision:
Moved by: M. Barrett seconded by: G. Morrell that a by-law to
authorize the mayor and clerk to execute a development agreement with Roy
Burton Sherrer and Pamela Ann Sherrer be now read a third time and finally
Carried
h)
Easement Agreement with CBSA
R2016-219
Decision:
granted leave to introduce a by-law to authorize the mayor and clerk to execute
an easement agreement with her majesty the Queen in right of Canada
(Canadian Border Services Agency) to construct a new access road and this
shall constitute first and second reading thereof.
Carried
R2016-220
Decision:
Moved by: K. Smail seconded by: P. Taylor that a by-law to
authorize the mayor and clerk to execute an easement agreement with her
majesty the Queen in right of Canada (Canadian Border Services Agency) to
construct a new access road be now read a third time and finally passed, signed ,
sealed and numbered 2016-40 .
Carried
i)
Morris Chemicals Lease Assignment
R2016-221
Decision:
authorize a lease assignment agreement for port property-Morris Chemicals
Incorporated and 9618732 Canada Inc. and this shall constitute first and second
reading thereof.
Carried
R2016-222
Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to
authorize a lease assignment agreement for port property-Morris Chemicals
Page 10 of 13
Regular Council
May 24, 2016
Incorporated and 9618732 Canada Inc. be now read a third time and finally
Carried
12.
GAO's Administrative Update
Members reviewed the GAO's Administrative Update, noting that the first phase
of the Class C EA is complete and waiting for a date in June to hold a public
information session. Members noted that the Prescott WWTP meeting for May
26th has been cancelled at the request of the Prescott GAO/Treasurer and that
the next meeting is scheduled for September 29th. Members asked staff how the
newly appointed by-law enforcement officer was doing after her first week in the
Township.
Members noted that the application to the Ontario Sport and Recreation
Communities Fund was successful and recruitment for a Recreation
Programming Coordinator is underway. Members commented on the Dump to
Donate and how it was a great initiative to assist the community. Members noted
that lngredion has requested temporary storage space on the Township property
north of the Cardinal Library for the co-gen facility. Members briefly discussed
comments they have received from residents with respect to the lngredion
Centre Arena walking/running track closure from May 30th to August 8th_
Staff mentioned that there will be a customer service training day, held at the
Municipal Office, on June 6th and council is welcome to sit in on the training.
R2016-223
Decision:
Moved by: P. Taylor seconded by: K. Smail that Municipal
Council receives the GAO's Administrative Report as presented .
Carried
13.
Councillor Inquiries or Notices of Motion
Councillor Smail noted that the Dump to Donate initiative had an overwhelming
response and support from the community and helped to raise $1,647 to put
towards a trip to Iceland for the Scouts.
Deputy Mayor Taylor commented on the need for a Closed Session to discuss
legal advice with respect to the Fire Fighter Honourarium and Reimbursement
Policy By-law before they move forward . CAO suggested that the discussion
should take place at the next Committee of the Whole - Administration & Finance
with the Fire Chief present.
14.
Mayor's Report
Mayor Sayeau reported the following:
Page 11 of 13
Regular Council
May 24, 2016
•
•
•
•
•
•
•
•
•
•
•
•
ED19: heard from residents, met and brought them up to date. Ongoing
process with UCLG
OFM Service awards on May 19th.
Joint WMF postponed until September, working on a strategy to be
discussed at Admin & Finance RE agreements for wastewater and water
ROMA conference in January, Ron Holman is the president. Mid-term
meeting is July 6th in Rideau Lakes
Mayor's Breakfast May 1oth in Brockville, followed by a garden trail
opening. County initiative to enhance tourism, bus tours are scheduled for
the Garden trail, two of which are within EC.
May 11th presentation at Power Squadron
Correspondence from Canada Post regarding a potential reduction of
hours
Correspondence received May 20th MOECC letter RE documentation for
Port of Johnstown requested, Port GM will be compiling information and
submitting.
Donations to Fort McMurray have not been discussed
May 25th, Breakfast in South Dundas, Mayor will be attending
1000 Islands Work Force Development AGM June 8th
GCFDC AGM date and location may be subject to change
R2016-224
Decision:
receives the Mayor's Report as presented.
Carried
15.
Question Period
Questions/comments were raised with respect to the following:
• Recent amendment of the Drainage Superintendent appointment.
16.
Closed Session - None
17.
Confirmation By-law
R2016-225
Decision:
Moved by: M. Barrett seconded by: G. Morrell that the mover be
granted leave to introduce a by-law to adopt, confirm and ratify matters dealt with
by resolution and this shall constitute first and second reading thereof.
Carried
R2016-226
Decision:
Moved by: M. Barrett seconded by: G. Morrell that a by-law to
adopt, confirm and ratify matters dealt with by resolution be now read a third time
and finally passed, signed, sealed and numbered 2016-42.
Carried
Page 12 of 13
Regular Council
May 24, 2016
18.
Adjournment
R2016-186
Decision:
Council does now adjourn at 8:03 p.m.
Carried
These minutes were adopted by Council this 2ih day of June, 2016.
Mayor
Deputy Clerk
Page 13 of 13
a •
Edwardsburgh Cardinal Public Library Board minutes
Held in Spencerville April 26, 2016
R. Hoover called the meeting to order at 7:06pm .
Regrets: J. McGuire
Present: R. Hoover, H. Pettinger, J. Roy, E. Farrell, M.A. Gaylord, D. Robertson, G. Morrell
Disclosure of Interest: none
Additions to the agenda: Some items added to new business
Minutes from the previous meeting: R. Hoover moved to accept the minutes of the previous meeting as
presented, seconded D. Robf{ertson, carried .
Business arising from the minutes: For the third month, no word back on the cracked foundation in
Spencerville or the Library Facebook page. E. Farrell will try again . It was reported that Katie Allard is no
longer working for the township, we will need to contact the person who is responsible for the township
summer programs and hopefully co-ordinate advertising with them .
Correspondence: We received a letter from Steve Clark, MPP congratulating us for being awarded a
Trillium Grant for $60,000. The Board also congratulated Emily for her hard work in attaining this
generous grant.
Treasurer's report: We have the township invoice for salaries covering the first quarter. We will
reimburse the township.
-The budget will be deferred to new business.
The Board accepted this report.
CEO/ Supervisor report: -E. Farrell reported we have been awarded two new grants to be discussed
during New Business.
-JASI fine free glitches have been worked out. She is impressed by the technical support JASI has given
us lately.
-All staff have completed their workplace violence and harassment training for this year and Emily has
completed risk assessments for each branch . Public libraries have been audited before and we are up to
date should this happen to us.
-In light of our policy review, it has been mentioned that in the past if an individual is banned from
township property, the library has not been made aware. The board asked that Emily pursue the
procedures with the township.
-Computers- Joseph will upgrade all computers to Windows 10. Once this is complete, we will go to daily
checks by Joe Computer. The maintenance fee is more economical than paying for repairs when
problems occur.
• J
-Stats- We show 59 more people entering the library in the first quarter, this is usually a slower time of
year. There were 793 more electronic visits and 14 fewer items circulated . Although SOLS keeps track of
yearly totals, we know inter-library loans are up as well .
-Community /outreach/activities
-April 30 Ancestry workshop
-April 27 Centennial'67 Kindergarten open house
-Capacity Grant Expense Report submitted
-May 11 and 12 Children's Water Festival Drummond Bldg.
The Board accepted the report.
Board development: none
Policy review: HR-01 Human Resource Management and HR-02 Staff Selection & Assignment were both
updated . J. Roy moved to accept the new policies as presented, seconded by R. Hoover, carried .
New business: -A new budget was circulated and a discussion followed . We have had clarification of
WSIB contributions and several other changes were accounted for. D. Robertson moved that the board
accept the proposed budget, seconded by J. Roy, carried . The budget will be forwarded to the clerk
treasurer immediately.
-The Trillium Grant is a capacity grant awarded for a new layout in the Cardinal Library. We will improve
accessibility, update the shelves and upgrade the circulation desk. The staff has had input on changes to
the floorplan . We were informed that the library will most likely close for about a week hopefully in late
July. E. Farrell is registered for a mandatory webinar training session to learn how the money can be
used.
-A question was raised regarding the painting of the Cardinal Library. It only makes sense to paint at the
same time that the shelves are moved. This painting project was scheduled to be completed by the
township in 2011. For some reason it wa s delayed and it was never completed. G. Morrell will follow up
with the township.
-We were also excited to hear that we were successful in receiving a Summer Experience Program grant.
The person to be hired will be helping with summer programs, book bins and more outreach.
-R. Hoover attended a Trillium Grant workshop. It appears that our best chance for success would be to
apply for seed money to initiate a new library program. R. Hoover suggested that we might consider a
lending library for musical instruments. Discussion followed and we are interested in the idea. We will
bring it up again in the fall as the summer will be busy with the upcoming renovations in Cardinal.
Closed session: none
Date of next meeting: Tuesday, May 31 7pm at the Cardinal library.
Adjournment: D. Robertson moved to adjourn the meeting at 9:03pm .
.
.
•
Township of Edwardsburgh Cardinal Public Library
2016 Budget
Revenue
Grant - Prov of Ontario
Grant - SOLS connectivity (internet)
Grant - Ministry
Grant- Municipal
Grant - Ontario Lib. Assoc .
Fines
Printing & copies
Memberships
Book sales
Interest
Donations
Donation - Friends
Carryover from previous year
Expenditures
Salaries & benefits
Collection
Cardinal Collection
Spencerville Collection
Audit fee
Insurance
Office supplies
Computer supplies
Maintenance & equipment •
Phone Cardinal
Phone Spencerville
Internet Cardinal
Internet Spencerville
Meetings/ Milage/Conventions
Memberships
License fees (copyright & JASI)
Programm ing
Staff training
Utilities & Cleaning (no longer included
Expenses other than capital
Capital JASI & photocopier
Capital computer (1)
Capital
GL
AJC#
Budget
2016
4540
4290
4550
4560
$ 14,447
$
2,635
$
3,154
$ 92 ,500
$
4 ,787
$
300
$
750
$
60
$
75
$
100
$
600
$
1,000
$
5,614
$ 126,022
$
$
$
$
$
$
$
$
$
$
$
$
91 ,000
22,000
4570
4575
4580
4590
4605
4610
4610
5700
5560
5560
5561
5322
5333
5640
5642
5680
5660
5661
5665
5666
5535
5545
5625
5684
5646
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,900
3,600
1,000
1,000
900
800
800
875
875
500
100
1,100
400
600
$ 127,450
Budget
2015
14,447
1,750
3,803
82 ,500
Actual
2014
$
$
14,447
1,108
$
$
$
$
$
$
$
79 ,700
$
1,560
$ 104,425
$
98,243
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
-$
65,372
100
275
50
200
300
1,000
65,000
12,500
10,500
2 ,034
3,605
1,000
1,000
600
900
800
950
800
600
1,275
1,700
500
2 ,500
$ 106,264
14,447
895
1,368
77 ,784
$
96,997
58 ,500
11 ,619
7,013
1,800
3 ,569
2 ,042
1,702
356
762
732
828
885
698
1,250
1,775
810
19
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 101 ,194
$
96,500
$
$
$
2 ,750
750
3 ,500
724
644
15
42
3
Excess of revenue/expenditure (expenditure /rev
enue)
$ 127,450
-$
$ 106,264
1,428 -$
$ 101 ,194
1,839 -$
$
$
$
$
$
$
$
$
$
$
$
14,447
1,300
Actual
2013
$
$
$
$
$
$
$
5950
Total all expenses
Budget
2014
79,700
700
275
75
200
300
12,500
10,500
2 ,000
3 ,200
1,000
1,500
1,200
900
850
950
600
500
1,000
100
200
1,000
$ 100,000
2 ,951 -$
3 ,003
Actual
2012
14,447
1,214
1,000
74,000
10
$
$
$
$
$
$
$
$
$
$
$
$
95,810
$
92,667
$
$
$
$
56,961
$
$
$
$
55,779
$
$
$
$
$
$
$
$
$
1,105
765
64
826
694
1,179
479
623
400
$
$
$
$
176
329
10,311
92,489
$
$
$
$
$
$
$
$
$
$
$
$
512
2,304
1,522
1,237
678
949
479
1,052
928
100
57
356
$
83,260
1,065
241
10,374
8 ,203
726
298
95
227
408
252
8,623
8,684
$
$
92,489
$
83,260
$
3,320
$
9,407
• Increased to include JoeComputer remote managing for Cardinal public computers ($600/yr)
,I
1b)
MINUTES
PUBLIC MEETING
FEE SCHEDULE FOR BUILDING PERMITS- AMENDMENT TO BY-LAW
6:00PM
Present:
Mayor Pat Sayeau, Chair
Deputy Mayor Peggy Taylor
Councillor Michael Barrett
Councillor Gerry Morrell
Councillor Karie Smail
Staff:
Randy Hopkins, Chief Building Official
Shelbi Deacon, Community Development Coordinator
Public:
15 Public Members
Mayor Sayeau welcomed all in attendance at 6:03pm. He noted that the purpose of the
meeting was to gather public feedback with respect to the proposed increases to the
Fee Schedule for the Building Permits.
Staff provided an overview of the current fees and outlined the proposed changes. Staff
explained that each municipality has the right to set fees based on their requirements
and needs, which are reviewed to assist with recovering the cost/time spent on issuing
the permits and going to the inspections. Staff noted that there are no changes to new
residential fees, only renovations in the residential, commercial, institutional, industrial,
and agricultural class group which will be increased from $0.25/sq ft to $0.40/sq ft.
Mayor Sayeau opened the discussion up to members in the gallery and the following
comments and concerns were raised verbally at the meeting:
•
•
•
•
•
•
Is the inspection fee a one-time fee or multiple?
Is the permit and inspection fee combined to a total of $150 or will it be $150
each visit?
What is that "value based" fee and what does it apply to?
What takes up the bulk of the work for the Chief Building Official?
Are the proposed increases due to a shortfall/deficit in the Building Department?
What is the deficit percentage?
Mayor Sayeau asked the public if there were any more questions. Hearing none, Mayor
Sayeau asked the public if there was anyone in favour or against the proposed
increased.
Page 1 of 2
Public Meeting - Fee Schedule for Building Permits June 6, 2016
Mayor Sayeau thanked everyone for taking part in the public meeting.
The meeting adjourned at 6:18pm.
Minutes taken by:
Deputy Clerk
Page 2 of 2
Public Meeting- Fee Schedule for Building Permits June 6, 2016
MINUTES
COMMITTEE OF THE WHOLE- ADMINISTRATION & FINANCE
6:30PM
Present:
Mayor Pat Sayeau, Chair
Regrets:
Jack Bradley, Non-voting Advisory Member
Dave Robertson, Non-voting Advisory Member
Staff:
Shelbi Deacon, Community Development Coordinator (left at 7:40pm)
1.
Call to Order
2.
Approval of Agenda
Moved by: P. Taylor seconded by: G. Morrell that the agenda be approved as
amended with the addition of items 6d) Cardinal Library Painting and ?f)
Proposed Minutes of Settlement- 3422933 Canada Inc., and the deletion of item
?d) Port of Johnstown Financial Statements.
Carried
3.
Disclosure of Pecuniary Interest & General Nature Thereof- None
4.
Business Arising from Previous Administration & Finance Committee Minutes (if
any)
Members enquired about the discrepancies that were identified under "Category
B" water meters from the Cardinal Water and Sewer Update information item
from the May 2nd meeting. Members asked staff if there was any update
regarding the G52 presentation. Members followed up with respect to the
Municipal Drug Strategy and if all the monies have been collected and deposited.
5.
a)
Martin Van Andel - Habitat for Humanity
Page 1 of 6
Administration & Finance June 6, 2016
Mr. Van Andel, Board Member with Habitat for Humanity, gave a presentation to
Committee outlining the organization's services that they provide to the Leeds
and Grenville community. Mr. Van Andel explained that Habitat for Humanity is
designed to help eliminate poverty housing by providing stable and affordable
housing to those that may not otherwise be able to receive a mortgage from a
bank.
Mr. Van Andel described the process to construct the home and how the
selection committee determines which family is the best fit for the home. Mr. Van
Andel noted that the organization receives many generous donations to assist
with the construction of the home from national sponsors, as well as local support
from smaller businesses, volunteers and their 3 Restore businesses. Mr. Van
Andel noted that Habitat for Humanity is hoping to build within the Township of
Edwardsburgh Cardinal and asked if the Township would have any surplus land
that could be donated for the construction of a house, or a cash donation to help
buy a piece of property.
Members discussed the process to construct a Habitat for Humanity home and
the various forms of donations they receive. Members asked Mr. Van Andel if
building a house in the rural areas affect the pool of eligible families that are able
to move out of the more urban areas. Members noted that the organization does
issue tax receipts for donations of both property and monies.
Committee thanked Mr. Van Andel for the presentation.
b)
Maureen Corrick & Judy Potter- Eastern Ontario Canada Post Union
Ms. Corrick and Ms. Potter, members of the Canadian Postmasters and
Assistants Association, provided the Committee with an overview of the potential
reduction to business hours for the Cardinal and Spencerville Post Offices and
how it will affect both employees and residents of Edwardsburgh Cardinal. Ms.
Corrick and Ms. Potter highlighted Canada Post mandate is to provide equal
service to all areas and must meet the needs of their rural customers.
Ms. Corrick and Ms. Potter commented that Canada Post is pushing for residents
to use their offices that are "conveniently" located in bigger box stores and their
online services. They noted that they rural Post Offices are at the heart of the
rural communities, helping to connect people with their own personal touch.
Members briefly discussed the issue of the potential reduction of business hours
and noted that both the Cardinal and Spencerville Offices provide great service,
which the community has come to appreciate and expect.
Committee thanked Ms. Corrick and Ms. Potter for the presentation.
6.
Discussion Items
Page 2 of 6
a)
Canada 150 Application(s)
Members discussed the proposed projects for the Cardinal Legion Park and the
Tennis Courts, noting that the resurfacing for Johnstown Court is a viable option,
while the Cardinal tennis court is not used. Members noted that an idea was
brought forward at the May 1ih Recreation Advisory Committee to convert the
Johnstown Tennis Court into a multi-surface recreation pad and that details
would be discussed and brought forward to the meeting being held on June gth.
Members discussed the Cardinal Legion Park project, noting that it has the
potential to include a walking path, war memorial, sitting area(s), lighting, and
new dockage.
Members directed staff to prepare the Canada 150 applications for the Cardinal
Legion Park and the Johnstown Tennis Court.
Staff noted the need for a formal resolution of Council to be included with the
applications.
b)
Cormorant Control
Mr. Courtney gave Committee a brief summary of the affected areas around the
Township and noted that a number of the areas identified in his report are
completely dead of vegetation as a result of the cormorants nesting.
Members discussed the need to act on the cormorant issue and requested that
the report be referred to Community Development Committee for review and
recommendation. Members remarked on where the funds might be allocated
from the budget. Members suggested that an action item be prepared for the
Community Development Committee, which will include where in the budget the
monies would be coming from.
c)
Spencerville and Cardinal Post Office Hours
Members noted that the reduction of business hours would result in a lower level
of quality service and no early morning hours which many residents rely on to
complete their business at the Canada Post locations. Members agreed that a
letter from the Mayor and a Council resolution is to be written opposing the
reduction of business hours and sent to Canada Post.
d)
Members reviewed the information regarding the Cardinal Library Painting item,
noting that the painting was never completed in 2011/2012 and the surplus
monies were allocated to the Township reserve fund in 2013. Members noted
that the Township is responsible for the building, including renovations and
Page 3 of 6
painting while the Library Board is responsible for the operations of the library.
Members commented on the upcoming work to be completed at the Cardinal
Library later this summer to update desks and shelving, making it an opportune
time to complete the necessary painting. Members noted the need for the
Facilities Manager to acquire updated quotes for the painting work to be
completed and report back to Council.
7.
Action/Information Items
a)
Updated 151 Quarter Treasury Report
Members review the Updated 1st Quarter Treasury Report and commented on
the formatting of the report to display the 2015 budget line in order to compare
information easily. Members noted that the $3.2 million is displayed in the "cash
and bank balances" as of March 31, 2016 and enquired as to where the money is
transferred to in the 2016 Budget Variance Report. Staff explained that the $3.2
million is listed under the "Economic Development Revenue".
b)
PSAB Budget Addendum
Members briefly reviewed the PSAB Budget Addendum noting a typographical
error as the Port of Johnstown is listed as the Port of Prescott in the report.
Moved by: K. Smail seconded by: P. Taylor that Committee recommends that
Council approve the 2016 Budget Addendum.
Carried
c)
Mainsville Cemetery Take Over
Moved by: G. Morrell seconded by: P. Taylor that Committee recommends:
1.
That Council accepts the ownership and responsibility of the
Mainsville Cemetery.
2.
That Council appoints the following members to the Mainsville
Cemetery Board: Steve Deschamps, Robert Hamilton and Melanie
Stubbs.
3.
That the Mayor or Deputy Mayor together with the Treasurer or
CAO be appointed signing officers on the Mainsville Cemetery
Board bank account.
Carried
d)
Port of Johnstown Financial Statements - Deferred
e)
HMCS Goose Bay Reception
Members noted that the HMCS Goose Bay will be docked at the Port of
Johnstown from July 81h to 101h where they will be giving tours of the vessel.
Page 4 of 6
Members discussed the need for a special occasion permit, and whether it was
appropriate for the Township to be serving alcoholic beverages at the HMCS
Goose Bay reception.
Moved by: P. Taylor seconded by: G. Morrell that Committee support the
application for a Special Occasion Permit for the HMCS Goose Bay reception.
Carried
f)
Proposed Minutes of Settlement- 3422933 Canada Inc.
Members discussed the Proposed Minutes of Settlement for lngredion Inc.,
noting that the minutes have not yet been prepared but MPAC requested that the
Township provide consent to this change without proper time to review to
proposed adjustments/settlement.
Members briefly discussed the need to request an adjournment at the ARB
hearing and what would happen if the Township agreed with the change in
assessment before the hearing.
Moved by: P. Taylor seconded by: M. Barrett that council direct staff to request
an adjournment at the ARB hearing for roll #0701-702-005-58300-0000 in order
to provide more time to review the proposed changes to assessment.
Carried
8.
Councillor Inquiries/Notices of Motion
9.
Mayor's Report
Mayor Sayeau reported/inquired with respect to the following items:
• Grenville Park has had a number of enquiries from contractors requesting
seasonal parking on their property; however Grenville Park doesn't have
any available parking due to zoning restrictions.
• There will be a public consultation and open house on June 16th from 68pm regarding the new turning lanes off of County Rd 2 and the
environmental study for Giant Tiger Boulevard and the Newport Drive
extension
• The AGM for the Grenville Community Futures Development Corporation
will be held on June 1yth at the new distillery on County Rd 2 just east of
New Wexford
• The Cardinal Community Garden hasn't been worked up yet, but
Councillor Smail will be starting the process shortly.
• Invited the Cadet Squadrons to tour the HMCS Goose Bay Naval Vessel
which will be holding public tours on July 9th and 1oth
10.
Question Period
Page 5 of 6
A question was raised with respect to the potential sale of ED19 and the impact
of the sale if Tomlinson purchases the land.
11 .
12.
Adjournment
Moved by: G. Morrell seconded by: P. Taylor that Committee does now adjourn
at 8:46pm.
Carried
These minutes were approved in open Council this 2ih day of June, 2016.
Chair
Deputy Clerk
Page 6 of 6
MINUTES
RECREATION ADVISORY COMMITTEE
THURSDAY, JUNE 9, 2016
6:30PM
JOHNSTOWN COMMUNITY CENTRE
Present:
Deputy Mayor Taylor, Chair
Councillor Morrell
Clint Cameron
Lucas Billet
Sandra Gibbons
Ray Heuvel
Regrets:
Mayor Sayeau (ex officio)
Don Deline
Kristina Kinos
Pat Tierney
Liz Wood
Staff:
1.
Call to Order
Deputy Mayor Taylor called the meeting to order at 6:32pm.
2.
Approval of Agenda
Moved by: S. Gibbons seconded by: L. Billet that Committee approve the
agenda as presented.
Carried
3.
Disclosure of Pecuniary Interest- None
4.
Business Arising from Previous Recreation Advisory Committee Minutes (if
any)
Members noted that the Ministry of Tourism, Culture and Sport grant for a
Recreation Coordinator was successful and interviews for the position start
next week. Staff updated Committee with respect to the "Text to Donate" idea,
noting that the Township is automatically considered a certified donee through
the CRA.
5.
Delegations & Presentations- None
Page 1 of 4
Recreation Advisory Committee June 9, 2016
6.
Discussion Items
a)
Multi-Surface pad - Lucas Billet
Members discussed the Canada 150 Grant Applications and how the idea of the
multi-surface pad could be included as part of the applications from the
Township. Members discussed the proposed multi-surface pad idea which
included keeping one tennis court and converting the other to a skateboard
"funbox" area. Members noted the various costs associated with resurfacing the
tennis court and building a skateboard "funbox", comparing skateboard structures
made from steel, concrete and wood.
Members discussed the idea of converting the Johnstown Tennis Courts to
include a multi-surface area which could be used for multiple sports, such as
basketball, badminton, ball hockey, pickle ball etc., which could expand the
options available to the community. Members noted many multi-surface areas
are designed with a special rubberize base to include the different boundary lines
for the various sports.
Moved by: S. Gibbons seconded by: L. Billet that Committee recommends that
Council support the repurposing of the Johnstown Tennis Courts to include a
multi-surface sports pad with various sports boundary lines and nets, and a
portion of the new surface being dedicated to a skateboard "fun box" park.
Carried
b)
Kayak Rental- Peggy Taylor
Members noted that there is interest in kayak/canoe rentals at the Galop Canal;
however the company is completely booked for the 2016 summer. Members
noted that there could be interest for next summer.
c)
Facilities Review
I.
Cardinal
Members noted that the lngredion Centre is closed from May 301h to
August 81h and commented on various ways to increase the use of the
facilities. Members remarked on the lack of available ice times in the
Ottawa area and noted that the Township ought to advertise the available
facilities. Members briefly discussed the use of the baseball diamonds in
Cardinal. Members remarked on some recently received feedback in the
community with respect to the care and maintenance of the Legion park
and walking trail.
Page 2 of 4
Moved by: C. Cameron seconded by: S. Gibbons that Committee
recommend that Council advertise the Township arena facilities in the
Greater Ottawa area for available ice time rentals.
Carried
II.
Johnstown
Members noted that there will be a "Pool Party" hosted by SERA on June
25th at the Johnstown pool.
Ill.
Spencerville
Members noted that the skateboard park and baseball diamond in
Spencerville are being well used in the Community. Members remarked
on the Spencerville Mill Park being well kept.
IV.
Galop Canal
Members briefly discussed the cormorant control initiative and how the
Galop Canal Park is frequently used on evenings and weekends.
d)
New Ideas Brainstorming
Members suggested the idea to include benches and/or picnic tables along the
Galop Canal Park for visitors to sit along the water and enjoy the scenery.
Members commented on who would supply and build the benches and/or picnic
tables. Members briefly discussed the beach at the Legion Park and if it was a
viable option to add sand to the beach area. Members noted various avenues to
help deter the geese along the Galop Park.
e)
Eyes in the Community
Members noted that ideas and comments were discussed throughout the above
discussion items.
7.
Information Items
a)
Next Meeting Location -Spencerville July 14th
Members confirmed that the next Recreation Advisory Committee is being held
on July 14th, 2016 in Spencerville.
8.
Inquiries/Notices of Motion from Committee Members- None
9.
Question Period
The multi-surface pad idea was supported by members of the gallery.
Page 3 of 4
It was noted that the "Pool Party" being held on June 25th will also have a
baseball game scheduled. The Johnstown Community Centre will be hosting a
"Paint Night Party" on September 18th with Galop Gallery.
June 22nd is the P&G day of caring for the Johnstown area, which will include
resetting bricks, painting the bleachers and installing new horse shoe pit boards
and new sand.
An issue was raised regarding the damage to the outdoor washrooms and need
for repair/upkeep in Johnstown.
A question was raised with respect to the signage on Galop Canal Road and if it
was going to be replaced. The member of the gallery also brought forward the
idea of setting up picnic tables off of County Road 2 overlooking the Galop Canal
and Legion Park. Members requested that the picnic table discussion be brought
forward to the Community Development Committee meeting.
10.
11 .
Adjournment
Moved by: G. Morrell seconded by: R. Heuvel that Committee does now adjourn
at 7:52pm.
Carried
Chair
Deputy Clerk
Page 4 of 4
MINUTES
COMMUNITY DEVELOPMENT COMMITTEE
6:30PM
SPENCERVILLE MUNICIPAL OFFICE COUNCIL CHAMBERS
Present:
Councillor Karie Smail, Chair
Councillor Morrell (6:35 pm)
Mayor Sayeau (ex officio)
Heather Lawless
Tory Deschamps
Scott O'Brien
Bev Keleman
Tim Nason
Staff:
1.
Call to Order
Councillor Smail called the meeting to order at 6:30 pm.
2.
Approval of Agenda
Moved by: S. O'Brien seconded by: T. Nason that the agenda be approved as
presented.
Carried
3.
Disclosure of Pecuniary Interest- None
4.
Business Arising from Previous Community Development Committee Minutes (if
any)
In response to a question from the Mayor, the CAO/Cierk advised that a formal
application for rezoning was expected from Mr. Lockwood in the next two weeks.
5.
Delegations & Presentations - None
6.
Discussion Items
a)
Township Sign Lighting Initiative- Scott O'Brien
Members discussed the information provided by Mr. O'Brien with respect to
lighting of Township signs at the 401 and 416 interchanges using a solar
Page 1 of 4
Community Development Committee, June 13, 2016
powered system. The Committee generally supported the initiative and various
financing options were discussed.
It was agreed that the lighting initiative should be combined with the proposed
sign replacement program planned for 2017 and that grant opportunities would
be pursued, possibly through the EODP.
b)
Riverside Memorial Park - Scott O'Brien
As had been briefly discussed at the May meeting, Mr. O'Brien presented a
comprehensive plan for redevelopment and enhancement of the small park
across from the Cardinal Legion. It was noted that Committee of the Whole had
recently directed that funding for this project should be sought from the Canada
150 program and that staff were working on the application in time for submission
by the deadline of June 24. Funding has also been requested from Farm Credit
Canada's AgriSpirit program and a response is expected by August. It is
unknown at this time if both sources can be used if both applications are
successful.
Committee was generally supportive of the plan for redevelopment and the
applications for funding.
c)
Electric Car Charging Station- Bev Kelemen
Ms. Kelemen provided some information on this item, suggesting it may be a
good idea to be on the leading edge of this technology. She noted that
neighbouring municipalities are considering installation and that the charging
stations can be a source of revenue both through user fees and advertising.
People who use the stations must wait a period of time for the charging to be
completed and would potentially be making use of the area facilities and
businesses while waiting. Ms. Kelemen noted that she did not have cost
information but that a representative from one company would be available to
attend CDC in September.
Committee discussed potential locations in the village of Spencerville and the
possible means to advise the travelling public that the charging station was
available. Ms. Kelemen was asked to arrange the presentation in September. It
was noted that the SBCC had recently discussed this idea and the Community
Development Coordinator was asked to liaise with that group.
7.
Action Items/Information Items
a)
Cormorants
Page 2 of 4
Committee members discussed the report from licensed trapper John Courtney
in detail. Mr. Courtney was present and answered questions from the committee
with respect to his proposed control program.
There were concerns expressed with respect to the program becoming an annual
expense for the Township, the possibility that the program would have the effect
of making the problem worse in other areas, and the apparent isolation of the
locations from populated areas.
There was discussion of reclamation of the roost areas which are affected by the
acidity of the birds' droppings as well as their effect on fisheries. Committee
members commented on other beautification efforts being made by the Township
along the waterfront. It was felt that waiting for possible Provincial action would
take too long.
Moved by Scott O'Brien and seconded by Tory Deschamps that CDC
recommends that Council proceed with the cormorant control program as
outlined in Mr. Courtney's report and that the funds for the program be taken
from the Economic Development Strategy Programs budget.
Carried
Heather Lawless was excused from the meeting at 7:25pm.
b)
Spencerville Beautification- Bridge Flower Planters Update
Committee was apprised of a recent small bridge beautification project
spearheaded by Bev Kelemen and supported by Township staff. Ms. Kelemen
advised Committee that she would be bringing forward some other ideas for
decoration of the bridge area.
c)
Canada 150 Grant
The Community Development Coordinator informed members of a second
application for funding being worked on by members of the Recreation Advisory
Committee to repurpose the tennis courts in Johnstown.
8.
Inquiries/Notices of Motion from Committee Members
Councillor Morrell noted that South Dundas is working on a trails project with a
view to accessing funding from the province and suggested that there may be an
opportunity to combine their efforts with some waterfront trail work in EC.
9.
Question Period
Questions were raised with respect to the cormorant control project- its
execution , any success in other areas, and any other options pursued.
Page 3 of 4
.•
A suggestion was received from the public that any lighting initiative should be
cognizant of the potential for light pollution. The Spencerville-Johnstown area is
well known as a "dark sky" region and draws a great deal of attention from
astronomers.
10.
11.
Adjournment
The meeting adjourned at 7:45 pm
Chair
CAO/Cierk
Page 4 of 4
/~)
MINUTES
PORT OF JOHNSTOWN MANAGEMENT COMMITTEE
MUNICIPAL OFFICE- SPENCERVILLE
WEDNESDAY, JUNE 15,2016
6:30PM
Present:
Mayor Patrick Sayeau , Chair
Staff:
Robert Dalley, General Manager
Kevin Saunders, Operations Manager
1.
Call to Order
2.
Approval of Agenda
Moved by: M. Barrett seconded by: P. Taylor that Committee approve the
agenda as amended with the addition of an item under 11 Closed Session
concerning the security of the property of the municipality or local boards,
specifically sharing of a rail spur.
Carried
3.
4.
Business Arising from Previous PMC Minutes - None
5.
Delegations- None
6.
Discussion Items- None
7.
a)
General Manager's Report
The Port General Manager reviewed his report noting that May was a solid
business month, particularly with respect to vessel shipping . Members
commented on a successful Port Day and inquired as to any public
comments received with respect to the new CBSA road access. There was a
brief discussion with respect to the final payment expected for the New
Marine Terminal Project.
Page 1 of 4
Port Management Committee June 15, 2016
b)
Operation Manager's Report
The Operation Manager's Report was reviewed touching specifically on the
interest shown by students and 4-H members in Port tours, both on Port Day
and at other times. There was a brief discussion of the logistics being
examined to permit handling of non-GMO crops.
c)
Year to Date Stats
The Operations Manager reviewed the health and safety statistics with
Committee. It was noted that salt shipments were being received earlier than
usual this year, but the total quantity for 2016 was expected to be similar to
that in past years. At the moment there is no over height project cargo
booked that will require the CBSA road access.
d)
Capital Projects Update
The Port GM reviewed the status of the 2016 capital projects.
e)
South Nation Conservation Authority Report
A detailed report on the fisheries monitoring is not yet available, but tree
planting is mostly complete.
Moved by: P. Taylor seconded by: G. Morrell that Committee receive and
approve items 7a) 7b) 7c) 7d) and 7e).
Carried
f)
Health and Safety Report
The Port GM reviewed the health and safety report. Members discussed
rescue readiness when using suspended access cages and stages in some
detail, asking about training of staff and resources available from other
agencies, such as the local fire departments.
Moved by: K. Smail seconded by: G. Morrell that Committee receive and
approve the Health and Safety Report.
Carried
8.
Councillor Morrell asked for follow up information with respect to the clay soil
at the Port being used for Township purposes and the CAO responded that
the fill was currently being utilized at the Spencerville Sewage Lagoon for
berm reinforcement and that it was expected the material would also be used
at the Scott Road landfill site.
Page 2 of 4
9.
Chair's Report
Mayor Sayeau presented the following items:
• HMCS Goose Bay reception plans, including a use of the Bridgeview
Restaurant instead of the Port meeting room. He also detailed plans for
presentation of plaques and the invitation list distribution.
• An invitation has been forwarded to the Viking ship Draken Harald
Harfagre to dock at the Port.
• The Mayor is aware of a port business expansion through by the Marine
Chamber of Commerce
• Grenville CFDC AGM is planned for Friday morning June 17 at the Kings
Lock Distillery.
• There is a public information session on Thursday June 16 from 6-8 pm at
the Johnstown Community Centre for road work required for the Giant
Tiger project.
10.
Question Period
• A question was raised with respect to swing chair rescue and the length
of time employees spent waiting.
11.
Closed Session
Moved by M. Barrett and seconded by G Morrell that Port of Johnstown
Management Committee proceeds into closed session at 7:24 pm in order to
discuss a matter pertaining to:
• Security of the property of the municipality or local boards: Specifically
sharing of a rail spur;
• Personal matters about an identifiable individual, including municipal or
local board purposes: Specifically minutes of February 17, 2016 closed
session;
• A proposed or pending acquisition or disposition of land for municipal or
local board purposes: Specifically cottage leases, minutes of November
17,2015 closed session, and minutes of February 17,2016 closed
session;
• Labour relations or employee negotiations: Specifically Port of
Johnstown disciplinary matter;
• The receiving of advice that is subject to solicitor/client privilege, including
communications necessary for that purpose: Specifically cottage leases.
Carried
Committee recessed for 10 minutes to clear the chamber.
Moved by G. Morrell and seconded by M. Barrett that the closed meeting
does now adjourn and the open meeting of Port Management Committee
does now resume at 9:44 pm.
Carried
Page 3 of 4
Moved by P. Taylor and seconded by K. Smail that Port Management
Committee approves the minutes of the Closed Session of November 17,
2015 .
Carried
Moved by K. Smail and seconded by P. Taylor that Port Management
Committee approves the minutes of the Closed Session of February 17,
2016 .
Carried
12.
Adjournment
Moved by: M. Barrett seconded by: G. Morrell that the meeting adjourn at
9:46pm .
Carried
These minutes were approved by Council this 2ih day of June, 2016.
Chair
CAO/Cierk
Page 4 of 4
MINUTES
COMMITTEE OF THE WHOLEPUBLIC WORKS, ENVIRONMENTAL SERVICES & FACILITIES
6:30PM
Present:
Councillor Michael Barrett, Chair
Mayor Pat Sayeau
Hugh Cameron , Non-voting Advisory Member
Mark Packwood, Non-voting Advisory Member
Staff:
Mike Spencer, Manager of Parks, Recreation & Facilities
1.
Call to Order
Councillor Barrett called the meeting to order at 6:30 p.m.
2.
Approval of Agenda
Moved by: K. Smail seconded by: P. Taylor that Committee approves the
agenda as presented.
Carried
3.
4.
Business Arising from Previous Public Works, Environmental Services &
Facilities Committee Minutes (if any)
Members enquired with respect to the FF Honourarium Policy. It was confirmed
that the Firefighter Honourarium policy will be discussed at the July 181h
Committee of the Whole when the Chief will have additional information for
Council.
Members confirmed that the Brouseville Road error has been corrected on the
Five Year Roads Plan Report since the May meeting. It was noted that the
reduction of the speed limit on Frederick Street has resulted in some negative
feedback from residents.
Page 1 of 5
Public Works, Environmental Services & Facilities June 20, 2016
Members noted that the Commercial Waste at Transfer Station will return as an
item in July with possible alternative recommendations. Members identified a
typographical error on item 7k. Members briefly discussed the idea of rotating
dumpsters in the Township so the service is provided in more areas next year.
5.
Delegations & Presentations- None
6.
Discussion Items- None
7.
a)
Arena Use Strategy (Information Item)
The Manager of Parks, Recreation and Facilities provided a summary of his
report.
Members briefly discussed use of the walking track noting that 10 to 12 people
have requested that the closure of the walking track be re-examined.
There was discussion with respect to the revenue and expenses from both the
Cardinal and Spencerville arenas and how the Township could potentially
generate more revenue to offset the expenses. Members noted that the Arena
Use Strategy Report highlighted various ideas that may generate revenue, as
well that the new Recreation Coordinator that may be able to provide additional
ideas. Members requested that the report be provided to the July Recreation
Advisory Committee.
Members discussed the need to have a more aggressive approach to try and get
more non-prime time ice used in the arenas. Members suggested various ideas
to help increase facility use during non-prime, non-ice season rental hours, such
as drone racing, boxing, lacrosse, soccer or hockey summer training conditioning
camps. There was discussion with respect to the increase in unavoidable
expenses such as hydro and insurance as well as the capital costs associated
with the newly built Cardinal arena. It was agreed that the arena facilities provide
a service to the community, similar to the swimming pools and parks, and that
revenues already being generated contribute to the continued provision of
services.
Moved by: P. Sayeau seconded by: K. Smail that Committee receives the Arena
Use Strategy Report and direct that staff continue to work on strategies to
increase usage.
Carried
b)
P&G Day of Caring (Information Item)
Page 2 of 5
Members briefly discussed the P&G Day of Caring, noting that it's now the 5 th
year that this event has taken place. Members requested staff to make sure a
thank you letter is sent to Proctor and Gamble showing the Township's
appreciation for their help in Johnstown.
c)
Members briefly discussed the quoted price for the work to be completed and
enquired if Township employees will be assisting with the shelving project.
Moved by: K. Smail seconded by: G. Morrell that Committee recommends that
Council approve the unbudgeted painting of the Cardinal Library at the quoted
price of $3,200.00 plus applicable HST.
Carried
d)
SWLC- Marketing License Agreement
Member discussed the services available to different locations within the
Township and the costs associated to signing up with the Service Line
Warranties of Canada Inc. There was discussion with respect to clause 2 of the
agreement as it would allow SLWC to use the Township logo in their mail out
packages to the community. Members were concerned with granting use of the
Township logo; however staff confirmed that the Township letterhead would not
be used and that the Township will review materials before they are distributed to
the commun ity.
Members commented on the requirement of the Township to endorse SLWC in
order for the company to offer the water and sewer line warranty service within
the municipality. Members noted the 5% municipal royalty fee that is built into the
program rates which could potentially be placed in the Township reserve funds.
Members confirmed that the advertising of SLWC will only be a mail out to
educate residents of their current risks and insurance services that are available
through SLWC, and that no door-to-door sales will take place.
Moved by: K. Smail seconded by: G. Morrell that Committee recommends that
Council:
1.
Endorse the Sewer and Water Line Warranty service offered by
Service Line Warranties of Canada Inc. (SLWC), as endorsed by
Local Authority Services (LAS); and
Direct staff to prepare a by-law to enter into an agreement with
2.
Service Line Warranties of Canada Inc. (SLWC) related to the
marketing of the sewer and water line warranty service to municipal
serviced residents.
Carried
Page 3 of 5
e)
Municipal Class EA Schedule C Phase 1 and 2 Update (Information Item)
The CAO/Cierk provided a brief overview of the Phase 1 and 2 update, noting
that there has been some correspondence with the CAO of the Town of Prescott
and that the Town's engineering firm is currently reviewing the information and
will be providing the Township details in the near future.
f)
Municipal Drinking Water License Renewal (Information Item)
Members reviewed the Municipal Drinking Water License Renewal, commenting
on the Township's compliance obligations and how they are standardized across
the system. Members noted that Township staff are continuously updating and
staying ahead of the requirements.
Members briefly discussed the UV disinfection system and controls and how that
system operates.
g)
Surplus Land Update- Edison Avenue
Members confirmed with staff that an opinion of value for the parcels of land had
been received earlier in the day, and that the Township would follow the Surplus
Land Policy to properly advertise the parcels of land for sale.
Moved by: K. Smail seconded by: P. Taylor that Committee recommends that
Council:
1.
Approve a By-law to establish a highway in the Township and
repeal By-law 2008-57.
2.
Approve a By-law to stop up and close an unopened road
allowance located in Plan 55 Edison Avenue.
3.
Direct the CAO/Cierk to follow the remaining steps outlined in the
Sale of Surplus Land Policy, based on the opinion of value received
from the realtor of record.
Carried
8.
Councillor Smail made an inquiry with respect to the Township dump cards being
made available in locations in Cardinal. Staff confirmed that they are looking into
having them available at the Cardinal and Spencerville libraries.
9.
Mayor's Report
Mayor Sayeau reported on three fund raising golf tournaments taking place this
summer:
o Spencerville Mill Heritage Golf Tournament: June 25th being held at the
Prescott Golf Club
Page 4 of 5
o
o
CPHC 1st Annual Mayor's Invitational Golf Tournament: July 16th being
held at the Prescott Golf Club
Golf Tournament on August 13th
The Mayor also reported that he had received correspondence and telephone
inquiries from residents who are requesting that the Walking Track at lngredion
Centre be reopened to the public for the rest of the summer.
After some discussion, a motion was developed to re-open the building.
Moved by P. Taylor seconded by: P. Sayeau that Committee recommends that
Council open the Walking Track for 3 days a week from 8:30-9:30am, starting
July 4th with a minimum usage of 6 people.
Members noted that Council had decided in May to close the Walking Track until
August 8th partly due to the low attendance rate in the summer months. Other
local options for walking areas and the operating costs associated with opening
the Walking Track at lngredion Centre were briefly discussed. Members
suggested that a discussion with respect to the Walking Track be brought
forward to the Council meeting on June 2ih.
The motion was withdrawn by P. Taylor with the consensus of committee.
10.
Question Period - None
11.
12.
Adjournment
Moved by: P. Taylor seconded by: K. Smail that Committee does now adjourn at
8:10pm.
Carried
Chair
Deputy Clerk
Page 5 of 5
June 27, 2016
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
COPY
THAT Municipal Council approves the 2016 Budget Addendum as recommended by
Committee of the Whole -Administration & Finance.
o
Carried
o
Defeated
o
Unanimous
Mayor: _ _ _ _ _ _ _ ___
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
~'b)
June 27, 2016
Resolution Number:
Moved By: _ _ __ _ _ __
_
Seconded By: _ _ _ _ __ _ __
COPY
THAT Municipal Council:
1.
Accepts the ownership and responsibility of the Mainsville Cemetery.
2.
That Council appoints the following members to the Mainsville Cemetery
Board : Steve Deschamps, Robert Hamilton and Melanie Stubbs.
3.
That the Mayor or Deputy Mayor together with the Treasurer or CAO be
appointed signing officers on the Mainsville Cemetery Board bank
account.
As recommended by Committee of the Whole -Administration & Finance.
o
Carried
o
Defeated
o
Unanimous
Mayor: ___________________
NAME
Counci llor M. Barrett
Councill or K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
June 27, 2016
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
COPY
THAT Municipal Council supports the Canada 150 Grant application for the Riverside
Memorial Park project in Cardinal.
o
Carried
o
Defeated
o
Unanimous
Mayor: _________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
June 27, 2016
Resolution Number:
Moved By: _ __ _ _ _ _ __
Seconded By: _ _ _ _ __ _ __
COPY
THAT Municipal Council supports the Canada 150 Grant application for the Johnstown
Tennis Court repurposing project.
o
Carried
o
Defeated
o
Unanimous
Mayor: __________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
June 27, 2016
Y-e_)
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
COPY
WHEREAS Canada Post has proposed a reduction to the business hours at the
Cardinal and Spencerville Post Offices; and
WHEREAS reducing the post office hours will negatively affect the quality of service
provided to the residents of Edwardsburgh/Cardinal; and
WHEREAS residents of Edwardsburgh/Cardinal rely on the earlier hours of service that
are currently provided and if those hours are reduced then Canada Post is directly
neglecting the needs of the community; and
WHEREAS Canada Post has a mandate to provide a standard of service that meets the
needs of the people of Canada and provide quality postal services to all Canadians,
rural and urban, residents and businesses, in a secure and financially self-sustaining
manner; and
WHEREAS Canada Post offers a public service that needs to be protected;
NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of
Edwardsburgh/Cardinal requests that Canada Post reconsiders the decision to
potentially reduce the business hours at the Cardinal and Spencerville Post Offices as
to ensure that residents in the community can easily access Canada Post services. And
that a copy of th is resolution be forwarded to MP Gord Brown, and the CEO and
President of Canada Post Deepak Chopra.
o
Carried
o
Defeated
o
Unanimous
Mayor: ___________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
June 27, 2016
?t)
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
THAT Municipal Council proceeds with the Cormorant Control Program as outlined in
Mr. Courtney's report and that the funds for the program be taken from the Economic
Development Strategy Programs budget as recommended by Community Development
Committee.
o
Carried
o
Defeated
o
Unanimous
Mayor: ___________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
I
YEA
NAY
June 27, 2016
Resolution Number:
Moved By: _ _ _ __ __ __
Seconded By: _ __ __ _ _ __
COPY
THAT Municipal Council approves the unbudgeted painting of the Cardinal Library at
the quoted price of $3,200 .00 plus applicable HST as recommended by Committee of
the Whole- Public Works, Environmental Services & Facilities.
D Carried
D Defeated
D Unanimous
Mayor: __________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
'?h)
1WP
EC
• ca
ACTION ITEM
Committee: Council
Date:
June 27, 2016
Department: Planning
Topic:
Meadowlands Draft Plan Approval of Subdivision Extension
Purpose: To consider a 3 year extension on the Draft Plan Approval of Subdivision for
Meadowlands.
Background: In August of 2010, Meadowlands Subdivision was granted draft plan
approval. In 2013 a three year extension was granted, which is due to expire on August
26, 2016. As you are aware, Lockwood Brothers Construction has purchased the lands
and a revised Plan of Subdivision will be submitted shortly. The draft approval
extension application to August 26, 2019 anticipates final approval and registration of
the plan within that time. Some changes are anticipated, but many of the draft
conditions will continue.
The owner's representative, Novatech, has requested an extension of the Draft Plan as
per the attached letter.
Policy Implications: As with severance applications, final approval for subdivisions
rests with the United Counties of Leeds & Grenville.
Financial Considerations: There are no Township fees associated with this type of
request.
Recommendation: That Council recommend in favor of a 3 year extension on the Draft
Plan Approval of Subdivision for Meadowlands Subdivision.
l~t•lf/jliHII
Engineers, Planners & Landscape Architects
21 June 2016
Cherie Mills, Manager of Planning Services
United Counties of Leeds and Grenville
25 Central Avenue West, Suite 100
Brockville, ON K6V 4N6
Dear Ms. Mills:
Reference:
Meadowlands Subdivision, Village of Cardinal, County File 09.-T-09001
Township of Edwardsburgh/Cardinal, Part of Lots 5, Concession 1
Our File No. 115178
In keeping with the requirements of Section 51 (33) of the Planning Act, please accept this letter as
an application for an extension of draft approval for the Meadowlands Subdivision, located in the
Village of Cardinal within the Township of Edwardsburgh/Cardinal. The Meadowlands Subdivision
was granted draft approval on 26 August 2010 (to 26 Aug 2013) with a 3 year extension granted to
26 August 2016. As you are aware, the subdivision lands have been purchased by 2057876 Ontario
lnc.(c/o Lockwood Brothers Construction) and a revised Plan of Subdivision will be submitted
shortly. This Draft Approval extension application (i.e. to extend for another 3 year period to 16
August 2019) anticipates final approval and registration of the revised subdivision plan within that
time frame.
Attached please find a copy of the Conditions of Draft Approval and the Draft Approved Subdivision
Plan, as well as a cheque to cover the required application fee ($600.00). It is anticipated that the
draft conditions will continue to be applicable notwithstanding the forthcoming revised Subdivision
Plan. The revised Plan of Subdivision will include some minor lotting changes, as well as the
introduction of some semi-detached lots.
I trust this letter and enclosed fee of $600 meets the requirements of the United Counties of Leeds
and Grenville for an application to extend Draft Approval (DA) for the Meadowlands Subdivision for
an additional three year period. We understand that a resolution by the Township of Edwardsburgh/
Cardinal will also be required and we will follow-up with the Township of Edwardsburgh/Cardinal to
confirm Council's consideration of the DA extension request.
Should you require any additional information, please don't hesitate to contact
([email protected] , ext 284) or Steve Pentz ([email protected], ext 274).
me
Sincerely,
~~
Nina Maher, MCIP, RPP
Planner
ATIACH: Notice of Decision, Meadowlands Subdivision, Village of Cardinal
cc.
James Holland, South Nation Conservation -email only
Debra McKinstry, Township of Edwardsburgh/Cardinal- email only
Corey Lockwood - email only
M ..2.'015:.t l51't8··Di\TA APPLlCATiONS"SUBDIVISION·DA EXTENSIO/\f?.0160620 LET [JA F.:XT CHERIE MILLS
Suite 200, 240 :Michael
Co~'Pl and
l>OGx
Dl'ive, Ottawa O N K2!\·1 1P6 Tel: 613.254.9643 Fa.x: 613.254.5867 W\VW.novatech-eng.com
lWP
EC
• ca
ACTION ITEM
Committee:
Council
Date:
June 27, 2016
Department:
Operations
Topic:
Johnstown A TV Club Request
Purpose: To provide municipal comment back to UCLG on Johnstown ATV club
request for use of portions of County Road 44.
Background: The UCLG is seeking municipal comment on the request received from
the Johnstown ATV Club on the use of two sections of County Road 44. The two
sections are listed below and maps are attached:
1) County Rd 44 from Angelo's Truck Stop heading north to the first unmaintained
road allowance (approximately a distance of 337 meters).
2) County Rd 44 from McNeilly Rd heading north to unmaintained road allowance
(approximately a distance of 469 meters)
Location 1
Municipal council supported an emergency one-time exemption, in May, for the A TV
Club's Spring Fun Run after the club lost the use of a trail across private land. The club
is looking to incorporate the County Rd 44 section on a more permanent basis.
Location 2
The connection point north of McNeilly Rd is indicated as an unmaintained road
allowance. However, it was discovered through review that the connection point is not
an unmaintained road allowance but a trail through provincially owned land.
Both requests appear reasonable in nature.
Policy Implications: The Johnstown ATV Club is working on expanding their trail
network to loop in with adjacent area trail systems. The ATV club is preparing a
submission for municipal consideration on additional roads to be added to their existing
network of trails.
Financial Considerations: none at this time.
Alternatives: Nil
Page 1 of 2
Recommendation: That Council:
1) Direct staff to inform UCLG of no objections from municipality on granting use on
the proposed sections of County Rd 44; and
2) Indicate to UCLG and Johnstown ATV Club that the connection point 469 meters
north of McNeilly road is not an unmaintained road allowance but a trail through
provincially owned land.
Director of Operations
Page 2 of 2
June 27, 2016
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
COPY
THAT Municipal Council receives the correspondence listings for the following dates as
previously circulated:
o
•
May 24, 2016
•
June 1, 2016
•
June6,2016
•
June 13,2016
•
June 20, 2016
Carried
o Defeated o Unanimous
Mayor: ___________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
RESUME OF CORRESPONDENCE
May 24,2016
FROM
DATE
SUBJECT
OGRA
May 19
Funding Allocation Formula
Muscular Dystrophy Canada
May20
Firefighter support letters
MTCS
"
OSRCF Grant Approval
OPP
"
OPP Marine Program
Union Gas
May22
Provincial Climate Change Plan
Municipality of South Dundas
May24
Closure of Service Ontario
UCLG
"
Economic Development eNews
Victim Issues Committee
....
#StartBelievingLG
June 1, 2016
FROM
DATE
SUBJECT
Tay Valley Township
May20
Resolution RE No Wake
SNC
May21
Twinning Agreement with Quebec and France
Township of Augusta
May24
Resolution RE Lyme Disease
Township of Ho.rnepayne
"
AMO
"
Bill 181, Municipal Elections Modernization
Prescott Russell
May25
Resolution RE Fort McMurray
"
FEDev Ontario
Canada 150 Grant
AMO
May26
Watchfile
Calvin Township
"
Resolution RE RED Program
MTO
"
OSRCF Grant Letter
UCLG
"
Media Release
North Grenville
"
Thank you email
Town of Amherstburg
May27
Resolution RE Highway 3 Widening Project
MCSCS
"
EP Week Success
MOECC
"
2017-2017 Cardinal Water System Inspection
Report
OPP
"
Break and Enter
Northern Bruce Peninsula
May30
Resolution RE Human Trafficking
SNC
"
Special Skills Agricultural Program
AMO
May31
Media Relations Training
June 6, 2016
FROM
DATE
SUBJECT
Oshawa
May30
Resolution RE Saving the Girl Next Door
AMO
May31
Federal Gas Tax Fund
OPP
June 1
Municipal Policing Bureau Initiatives
Richmond Hill
"
SNC
"
Low Water Level
Union Gas
"
Climate Change Action Plan Update
AMO
June 2
Watchfile
MPAC
"
MPAC News
Town of Amherstburg
"
Various Resolutions
Annalee Ladouceur
"
Thank You Card
Chamber of Marine Commerce
June 6
Daily News
June 13, 2016
FROM
DATE
SUBJECT
SNC
June 2
150 Trees Planted in Hammond
Township of South-West Oxford "
ROMA-OGRA Division
Chamber of Marine Commerce
June 6
Daily Clips
Pelham
"
City of Ottawa
"
Municipal Role in Siting of Wind Projects
SNC
"
Mew Forested Land Acquisition
Town of Amherstburg
"
Resolution RE Autism Cutbacks
OPP
June 7
Report on Billable Calls for Service
UCLG
"
Economic Development eNews
Town of Gananoque
"
Various Resolutions
AMO
June 8
Ontario's Climate Action Plan
MPAC
"
Collective Bargaining
TransCanada
"
Newsletter
AMO
June 9
Policy Update
CN Rail
"
CN in your Community (full txt available upon request)
AMO
"
Watchfile
MPAC
"
MPAC News
City,of Hamilton
June 10
Resolution RE Autism Cutbacks
SBEC
June 11
Upcoming events in L&G
Township of Minden Hills
June 13
Township of Tehkummah
"
"
CUPW
"
Public Postal Service Review
MPAC
"
Mail in Schedule Changes
Spencerville Mill
"
Golf Tournament
June 20, 2016
FROM
DATE
SUBJECT
ARCC
June 13
Assault Response & Care Centre
AMO
II
Policy Update
SNC
June 14
81h Annual Youth Fish Camp
AMO
June 15
Policy Update-Medical Responses-Fire Services
OGRA
II
Annual Conference Date Change
FCM
II
Canada Post Review
Trans Canada
II
Eastern Mainline Project Connector
Trans Canada
II
Energy East Project Update
AMO
June 16
Watch File
AMO
June 17
Conference Program at a Glance
MAH
II
Smart Growth for Our Communities Act
AMO
II
Watch File
Report Date
6/21/2016 12:04 PM
Vendor#
Name
Invoice#
Township of Edwardsburgh/Cardinal
List of Proposed Payments
As of 6/21/2016
Payments due on or before 6/27/2016
Reference
Due Date
\00
Page
Invoice Amount
1
Payment Total
Bank Code: AP · REVENUE FUND
Computer Cheques:
1923699
ABE001
ACA001
AMCTO
BAC002
BEA001
BEA001
BEL002
BEL005
BLA001
BRE001
BRI003
BR0004
BR0008
BUR001
BUR003
1923699 Ontario Inc.
16-020
Abell Pest Control Inc.
5685268
Acapulco Pools Limited
J007717
AMCTO
111 15
customer service training
Backflow Preventers &
2016-184
wwtp testing
Beach Home Hardware
PW - gloves
582993-1
Beach Home Hardware
559401 -1
masks
559452-1
562620-1
562755-1
screen for helmet
563025- 1
564517-1
565742-1
565639-1
Bell Mobility Inc
33783 05-16
Cell phone
Bell Brockville
7882
Cellphone
Black Dog Tire & Lubricants
PW Gil Tire Repair
7907734
Brenntag Canada Inc.
40644000
wtp Chemicals
Brioux , Luke
05302016
culvert refund
Broniszeski, Rachel
Apr 17,24 May 1 ,8 cleaning
5302016
Brown , Teri
31567
drainage supplies
Burchell's Home Hardware
20226
20232
20251
20349
20382
431205655
20431
20434
20433
20482
20510
Burke , Wayne
5/31/2016
749 .19
749.19
5/26/2016
66 .50
66 .50
5/31/2016
52 ,396 .76
52 ,396 .76
6/13/2016
2 ,954.95
2,954.95
6/05/2016
214 .70
214 .70
6/24/2016
21.46
21.46
6/02/2016
5/31/2016
5/31/2016
6/18/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
15.80
164.97
610 .09
26.44
156.99
5.07
68 .85
36.47
1,084 .68
6/09/2016
495.44
495.44
6/15/2016
172.75
172.75
6/10/2016
159.33
159.33
'·
6/12/2016
4 ,034.92
4 ,034 .92
6/12/2016
700 .00
700 .00
6/13/2016
60 .00
60 .00
6/13/2016
108.41
108.41
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
117.06
142.19
298 .11
46 .13
254.72
6.67
360.42
454.43
314 .81
132.41
1,524.48
3,651.43
.......,
-~
I,
...
Report Date
6/21/2016 12:04 PM
Vendor#
C&C001
CAD002
CLE004
COC001
COM008
COR001
COR001
CRA002
CST001
CUC001
CUT001
DAC001
DAL001
DAV002
DES004
DRU001
DUN002
Name
Invoice#
As of 6/21/2016
Reference
refund credit balance
05182016
C & C Spencerville Automotive
11286
Caduceon Enterprises Inc.
16-7307
16-7302
16-7303
16-7304
16-7306
Clean Water Works Inc.
W45194
wtp Repairs
Coca-Cola Refreshments Canada
13309712
Rec Canteen
Compugen Inc. (Copies)
9143247
Apr 30- May 29 overages
Cornwall Gravel Co. Ltd.
1864
wwtp joseph sewer lateral
Cornwall Gravel Co. Ltd .
1740
cross culverts- froom rd
1785
cross culverts- Froom
Crane Supply
14-531466
wtp coupling
CST Canada Co.
27712
PW coloured diesel
27850
PW Clear Diesel
PW coloured diesel
27849
Cucman, Vicki
05012016
tablecolths
Cuthbert, Christopher & Tracey
06102016
1310-0010
Dacon Management Services
1606
Daltco Electric & Supply
918998
Dave's Reliable Signs Ltd .
20143
PW 911 signs
Lisa Deschambault
June 20 2016
Drummond's Gas
2031006
2030624
2030649
2030680
2030764
2030809
2030801
2030114
2030246
2030290
2030292
Dundee Marine Services
Due Date
Page
Invoice Amount
2
Payment Total
6/12/2016
773.17
773.17
5/31/2016
80.23
80.23
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
68.76
973.52
64.14
96.21
2,387.26
3,589.89
6/19/2016
1,932.30
1,932.30
6/17/2016
293.11
293.1,1
6/27/2016
97.26
97.26
6/26/2016
223.05
223.05·,
6/13/2016
6/18/2016
675.95
1,613.52
2,289.47
6/20/2016
141.25
141 .25
6/12/2016
6/20/2016
6/20/2016
441 .24
1,061 .54
762.76
2,265.54
6/13/2016
31 .64
31 .64
6/13/2016
187.27
187.27
6/13/2016
1,900.98
1,900.98
5/31/2016
105.23
105.23
'I
6/20/2016
580.54
580.54
6/20/2016
282.50
282.50
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
79.00
85.79
48.72
15.91
70.00
94.25
58.51
70.25
94.00
27.27
18.00
661 .70
Report Date
6/21/2016 12:04 PM
As of 6/21/2016
Page
3
..
\
-
Vendor#
EC0001
ELE003
ETP001
EV0001
FAL001
FIR001
GEN003
GOL001
GRA001
GRA011
GRE017
HAN001
HAR007
HART01
HOP003
HOP004
HOU002
HUD001
Name
Invoice#
Reference
E/S Underwater Inspections
2016-16
Ecodyne Limited
wtp Chemicals
121534
Electro Sonic Group Inc.
wwtp supplies
KZ8867-02
ET Performance
PW T#8 Maintenance
17355
17318
PW T#2 Maintenance
17319
PW T#3 Maintenance
PW T3 Maintenance
17354
Evoqua Water Technologies Ltd
902621747
wtp supplies
Falcon Security Co .
1000038119
1000038139
Fire Marshall's Public Fire
IN144404
fd - ont. fire code
Genrep Ltd.
wtp semi-annual service
322 110887
870 110888
wwtp Semi Annual lnsp
1044110539
F/D - PW Semin Annual Maint
Lagoon Annual Service Generate
519110889
312 110885
903 110886
Goldsmith Saw
Ice Blade Sharpening
39735
Grand & Toy
J702491
Admin stationery
J706297
Admin stationery
J710797
Admin stationery
J724321
Stationery
J745248
Admin stationery
J745255
Admin stationery
J780808
Grant's Carpet Cleaning Inc.
1211
FD rug cleaning
Greer Galloway Consulting Eng
15469
Hansler Industries Ltd .
33S4168820
PW Door Maintenance
Harmsma, Ashley
351
site maint and backups
Hart, Enza
June 10/169
Hopkins, Jeff
06062016
eye coverage reimbursement
Hopkins , Randy
Mar?-Jun6/16
Houle Chevrier Engineering
6246363-2
G. C. Hudson Supply Ltd .
Due Date
Invoice Amount
Payment T ot~l
6/17/2016
3,277 .00
3,277.00
6/11/2016
5,912 .73
5,912 .73
6/13/2016
495 .10
495 .10
6/02/2016
6/06/2016
6/09/2016
6/11/2016
101 .69
66 .67
408 .11
812 .04
1,388.51
6/04/2016
215 .15
215 .15
5/31/2016
5/31/2016
194.93
339 .00
533.93
6/11/2016
178.50
178.50
6/09/2016
6/09/2016
6/09/2016
6/13/2016
5/31/2016
5/31/2016
293 .80
293 .80
663 .96
699.19
293 .80
338 .95
2,583 .50
6/09/2016
43.51
43 .51
6/05/2016
5/05/2016
6/06/2016
6/11/2016
6/17/2016
6/17/2016
6/13/2016
154.08
12.2212.22
187.82
101 .68
38 .65
158.22
640.45
6/01/2016
169.50
169.50
5/31/2016
562 .21
562 .21
6/17/2016
65 .54
65.54
6/13/2016
113.00
113.00
5/31/2016
66.02
66.02
6/13/2016
304 .00
304 .00
5/31/2016
716 .57
716.57
5/31/2016
3,390.00
3,390 .00
t
<I
Report Date
6/21/2016 12:04 PM
Vendor#
HWS001
IDE001
IN0001
JAN001
JOE001
JOE001
JP2001
KEM002
KNT001
LAS003
LEV002
LIN001
LL0001
LOC001
MAC001
Name
Invoice#
Asof 6/21/2016
Reference
331106
HW Supplies
31810
nuts/bolts
Ideal Pipe
245339
PW Culverts
Massao Inoue
1598
refund receipt 1598
Eric Jansen
2529
lnd Park water meter
Joe Computer
5304
Bylaw computer
5393
Admin IT Services
5407
fd desktop service
5425
f/d laptop service
Joe Computer
3364
5292
5296
Jp2g Consultants Inc
22961
Waste Disp Pittston Rd Consult
22960
Waste Disp Scott Road Consult
Kemira Water Solution Canada
9019119427
wtp Chemcials
KNT Services
2062
2063
2064
2066
2067
2068
2065
Lassenba, Myles
06092016
2015 vacancy rebate
Levac Supply Ltd .
1191463
pw- eye wash
Linde Canada Limited T4070
54189295
Rec Propane
54221599
Rec Propane
54258435
Rec Propane
54287244
Rec Propane
54293080
Rec Propane
Lloyd McMillan Equipment Ltd.
5904
wwtp & water repair
Locke's Rentals & Welding
22244
PW- equipment rental
Mac's Convenience Store Inc.
125811
125768
125803
125796
125795
Due Date
Page
Invoice Amount
4
Payment Total
5/26/2016
106.22
106.22
6/13/2016
0.84
0.84
6/09/2016
1,706.12
1,706.1g
5/31/2016
177.97
177.91
6/18/2016
113.00
113.00
6/24/2016
6/24/2016
6/24/2016
6/24/2016
1,131 .13
158.20
169.50
31 .08
1,489.91
5/31/2016
5/25/2016
5/26/2016
146.90
110.74
102.83
6/10/2016
6/10/2016
2,618.78
8,408.57
11 ,027.35
6/10/2016
1,757.72
1,757.72
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
370.64
140.12
477.99
176.28
271 .20
90.40
293.80
1,820.43
6/13/2016
352.85
352.85
6/10/2016
47.69
47.69
5/26/2016
5/26/2016
5/31/2016
5/31/2016
5/31/2016
174.13
139.31
69.65
54.81
98 .65
536.55
6/03/2016
361 .60
361 .60
6/17/2016
175.15
175.15
5/31/2016
5/31/2016
5/31/2016
6/13/2016
6/13/2016
68.00
57.00
72.60
60.02
25.00
360.47 '
~ ;·7
.,.
·,
J ':
'
}
Report Date
6/21/2016 12:04 PM
Vendor#
MCI003
MCK001
NE0001
NOR007
ORE001
PRE016
PR0001
PR0006
PUR001
PUR001
Name
Invoice#
As of 6/21/2016
Reference
Rec Fuel
125797
125799
125812
PWFUEL Tl
125814
125813
125815
125816
125817
Rec Fuel
125820
PW Fuel
125821
125822
125823
125824
125825
125827
125829
125830
125831
125832
125834
125835
PW Fuel
125837
125839
125842
125846
125843
125848
WWTP FUEL
125850
125849
125857
125854
Mcintyre, Mary
senior support Walker House
05312016
McKinstry, Debra
05012016
Admin Mileage/expenses
Neopost Canada
2246984
postage meter 2012060055
Nortrax
535653
O'Reilly's Independent Grocer
016741
Predator Automotive
9368
Progressive Waste Solutions
652-0000058392
Pro-Tech Transportation &
PW Staff Training
627
Purolator Courier Ltd.
431072610
Admin Courier
Purolator Courier Ltd .
431205655
Due Date
Page
Invoice Amount
.'
5
Payment Total
6/10/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
6/10/2016
5/31/2016
6/11/2016
5/31/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
5/31/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
5/31/2016
6/20/2016
6/13/2016
5/31/2016
6/13/2016
6/13/2016
5/31/2016
6/13/2016
6/13/2016
6/13/2016
6/13/2016
80.01
60.00
18.00
82.50
58.51
17.00
72.90
32.29
10.29
72.01
65.44
56.42
35.02
19.03
32.00
70.37
66.45
70.45
22.00
70.02
94.01
83.00
12.01
26.00
72.00
22.00
81 .00
57.01
25.00
84.01
35.02
1,884.39
6/11/2016
25.00
25.00
6/11/2016
413.49
413.49
6/19/2016
677.32
677.32
5/31/2016
1,550.91
1,550.91
5/31/2016
59.39
59.39
5/31/2016
71 .30
71.30
5/31/2016
30,547.60
30,547.60
6/09/2016
610.20
610.20
6/24/2016
74.18
74.18
5/31/2016
6.67
I
Report Date
6/21/2016 12:04 PM
Vendor#
R&D001
REA001
RIC001
ROG001
R00002
RSL001
Name
Invoice#
As of 6/21/2016
Reference
431344372
R & D Dairies Ltd
002 .8118972
Rec Canteen
999.8152290
Rec Canteen
Realtax Inc.
Admin 005-13700
56107
56120
Admin 005-05900
56122
Admin 005 30700
56123
Admin 020 02500
56124
Admin 005 49201
56128
Admin 035 01409
56129
Admin 035 12810
Admin 015 16000
56130
56132
Admin 015 10400
56133
Admin 015 15600
56134
Admin 015 15601
56135
Admin 015 15602
56137
Admin 050 10204
J.L. Richards & Associates Ltd
71945-1
GT Road Cost
72350
GT road expansion
Rogers
Admin Long distance
40338590
Rooney Feeds Ltd.
12181
Rideau St Lawrence Dist.
15-078
4 qtr billing
credit for 2nd & 3rd qtr bllin
credit 2015
16-019
Cardinal water/sewer contract
16-016
Water Meter reading
16-014
fibre optic lease
05312016
P Pereira pymt
Due Date
Page
Invoice Amount
6
Payment Total
5/31/2016
10.07
16.74
5/31/2016
5/26/2016
12.70
423.50
436.20
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
6/12/2016
452.00
452.00
452 .00
452.00
452 .00
452.00
452.00
452.00
452.00
452.00
452.00
452.00
452.00
5,876.00
6/12/2016
6/13/2016
798.42
391 .55
1,189.9h
6/08/2016
30.18
30.1'8
5/31/2016
254.31
254.31
3/02/2016
3/02/2016
4/22/2016
4/22/2016
5/30/2016
6/24/2016
7,255.63
20,460.187,325.11
97.63
3,390.00
331 .84
0.00
Negative or zero payment. No payment record will be created.
SAF003
SAF005
SCH003
SDR001
SEC002
SHA004
SPE001
SPE001
Safedesign Apparel Ltd.
247734
Safesidewalks Canada Inc.
526
trip hazard removal-spencervil
Schneider Electric Systems Can
905183284
wwtp contract fees
SDR Electric & Plumbing
10655
PW Electrical Pittston Garage
Secureway
136816
Shaw, Gord
05012016
operational supplies
Spencerville Home Hardware
55586
lagoon pick
Spencerville Home Hardware
55325
E/S supplies returned
52865
paint
5/25/2016
686.16
686.16
6/13/2016
16,274.82
16,274.82
6/13/2016
30,154.05
30 ,154.05
6/27/2016
1,122.69
1,122.69
:._.':!'
5/31/2016
163.94
163.9:4
6/08/2016
9.99
9.99
6/24/2016
35.57
35.57
6/08/2016
6/13/2016
203.339.59
Report Date
6/21/2016 12:04 PM
Vendor#
SPR001
STE005
STE010
STL001
STL001
SUN001
SUP001
TAC002
TEN001
THI002
TH0001
TIM002
TUT001
TYR001
TYR002
UNI005
Name
Invoice#
As of 6/21/2016
Reference
54485
52948
53151
54619
54593
54561
55483
lagoon drain cover
55542
55549
55607
Sproule Powerline Canst. Ltd
34013
PW Streetlight repairs
Steve's Quality Coffee Service
894653
Rec Canteen
Steve Polite Sand & Gravel
10012
topsoil ticket 22148 22149
10024
topsoil 26509
St Lawrence Printing Co Ltd.
28014
Bldg Business Cards
78039
PW I Council Advertising
St Lawrence Printing Co Ltd.
77907
Advertising
Sun Media Corporation
1198694
Admin Advertising
Superior Propane
11340813
727702
FD Heat
11423786
G. Tackaberry & Sons
K-0321435
PW Gravel - Culverts
K-0321568
Tenaquip Ltd .
10201786-00
WWTp supplies
10228428-00
Third High Farms Ltd
3242125
wwtp Bio-solid removal
Thompson Tim-BR Mart
G46495
G47903
Tim Allen's Aerial Services
16142
PW Tree Removal
16148
PW Tree Removal
Dawn Tutecky-McDougall
May 2016
by-law milage, Dawn
Tyroute Communications Inc.
154884
PWcell phone
Tyroute Communications Inc
155890
Universal Supply Group 3735
964-235302
shop & truck repairs
964-235304
shop supplies
Due Date
Page . 7
Invoice Amount
Payment Total
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
5/31/2016
6/08/2016
5/26/2016
5/31/2016
5/31/2016
59.30
20.32
9.59
1.91
7.11
19.39
17.93
18.27
51 .95
6.43
18.46
6/08/2016
496.64
496.64
6/08/2016
122.00
122.00
6/13/2016
6/13/2016
94.92
47.46
142.38
6/25/2016
6/25/2016
93.96
604.10
698.06
6/13/2016
663.76
663.76
6/07/2016
276.85
276.85
5/26/2016
6/19/2016
6/03/2016
900.67
952.21
952.21
2,805.09
6/09/2016
5/31/2016
1,061 .11
1,742.68
2,803.79
6/12/2016
5/31/2016
106.45
182.65
289.10
6/12/2016
5,424.00
5,424.00
5/31/2016
5/31/2016
645.57
9.69
6/12/2016
6/12/2016
1,469.00
678.00
2,147.00
5/31/2016
238.10
238.10
6/12/2016
15.00
15.00
5/26/2016
56.50
56.50
6/11/2016
6/13/2016
89.68
124.29
.·:
_..,
655.26 .
.. -
As of 6/21/2016
Report Date
6/21/2016 12:04 PM
Vendor#
WES0'02
WES010
XER001
XST001
Name
Invoice#
Page
Due Date
Reference
964-235528
shop supplies
964-235790
shop supplies
Westburne Ontario
7646997
wwtp supplies
Weston Bakeries Ltd.
92056739021
Xerox Canada Ltd .
F49198184
Xstream Services Ltd .
341 0
copy costs
Invoice Amount
Cheques:
EFT's:
Total Proposed Payments:
Payment Total '
6/17/2016
6/20/2016
90.40
124.29-
180.08
6/19/2016
701 .86
701 .86
5/31/2016
72 .50
72.50
5/31/2016
14.25
14.25
6/24/2016
92 .10
92 .10
Total To Be Paid:
Paid Items:
Manual Cheques and Other:
233,071 .92
0.00
0.00
Grand Total for AP :
233,071 .92
SUMMARY
Number
8
Amount
109
233,071 .92
0
0.00
109
233,071 .92
As of 6/16/2016
Report Date
6/16/2016 2:33PM
Vendor#
Name
Invoice#
Reference
Page
Due Date
Invoice Amount
1
Payment Total
Bank Code: AP - REVENUE FUND
Computer Cheques:
CAT001
CON001
CON002
CUPE
OMERS
SNC001
UNI002
UPP001
VAN009
WSIB
Catholic District School Board
2016 2nd levy
2nd Qtr 2016 Tax Levy
Conseil Scolaire Catholique de
2016 2nd levy
2nd qtr levy 2016
Conseil Des Ecoles Publique De
2016 2nd levy
2nd qtr levy 2016
Canadian Union Of Public
April & May/16
Ontario Municipal Employees
May 2016
May Omers contribution
South Nation Conservation
2016 1st levy-0
1/31evy 2016
United Counties Of Leeds &
5307
PW Signs
14897
prop assess-greenfield ethanol
Taxes due to County
2016 2nd levy
Upper Canada District
2016 2nd levy
2016 2nd Qtr Levy
VanN iejenhuis, Justin
RE Aug 2015
Aug 2015 tax payment error
Workplace Safety & Insurance
May 2016
6/30/2016
93,600.00
93,600.00
6/30/2016
9,990.00
9,990.00
6/30/2016
2,253.00
2,253.00
6/13/2016
1,360.00
1,360.00
6/13/2016
26,059.14
26,059.14
6/24/2016
14,404.00
14,404.00
6/11/2016
6/13/2016
6/30/2016
77.16
774.90
702,400.00
703,252.06
6/30/2016
436,420.00
436,420.00
6/13/2016
910.00
910.00
6/13/2016
8,143.82
8,143.82
Total To Be Paid:
Paid Items:
Manual Cheques and Other:
1,296,392.02
0.00
Grand Total for AP :
1,296,392.02
SUMMARY
Number
Cheques:
EFT's:
Total Proposed Payments:
T,.asur•r
Initial
Mayor
lnit~l
Amount
10
1,296,392.02
0
0.00
10
1,296,392.02
o.oci
List of Accounts for Approval
As of 6/24/2016
Batch : 2016-00058
Report Date
6/24/2016 3:16PM
Payment#
Date
Vendor Name
Invoice#
Reference
Page
Invoice Amount
1
Payment Amount
Bank Code: AP - REVENUE FUND
Computer Cheques:
34895
34896
34897
34898
6/24/2016
6/24/2016
6/24/2016
6/24/2016
Burchell's Home Hardware
20226
20232
parks
20251
wwtp paint
ingredion
20349
20382
canteel cleaning/maint
20431
PWSUPPLIES
20434
parks
20433
johnstown pool
20482
wwtp supplies
20510
ingredion centre
117.06
142.19
298.11
46.13
254.72
360.42
454.43
314.81
132.41
1,524.48
3,644.76
Minister Of Finance- OMFRA
JUN2016 75 1201 Admin Tile Debenture
4,076.04
4,076.04
95,678.00
95,678.00
900.67
952 .21
1,852.88
Minister of Finance
17260516182
April OPP billing
Superior Propane
11340813
11423786
propane
fd stn1 heat
Total for AP :
';i ! t
105,251 .68
Certified Correct This June 24, 2016
...
'
Status
Reprint Previously Printed Batches
Show Tax Details
Show Adjustment Details
Entry No.:
17
5/24/2016
5/24/2016
1
Description:
SYSTEM GENERAlED PAYMENT BATCH
Type:
Status:
System
Open
Source Application:
Bank:
System Generated Payment
Transaction Type:
Vendor:
Payment Code:
Payment
RBAS01
CHECK
Document No.
VI!~
[17] To [17]
[5/24/2016) To [5/24/2016]
[Entered, Imported, Generated, System, External]
[Open, Ready To Post, Posted]
[Yes]
[Yes]
[Yes]
From Batch Number
From Batch Date
Type
Batch No.:
Batch Date:
Last Edited:
pre -A~~fC?u-eo{ _
Port of Johnstown
5/24/2016 2:17:21PM
AlP Batch Usting - Payment (APCBTCLZ)
c9 Y /;l9_
Total Amount
No. of Entries:
No. of Checks Printed:
21,234.40
1
0
Payment Amt.:
21,234.40
Document No.: PY000005566
Payment Date:
5/24/2016
R.B. AGRI SYSTEMS INC.
Payment Type:
Check
Sched. No.
AP
01
Adj. No.
Posting Date:
Acx:ount Set
Check No.:
Adj. Reference
5/24/2016
TRADE
0
Page 1
Year- Period: 2016- 05
Be·.'"'
r~p ~4nc..t"·r''-,.)
£"( L-A'P .
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
21,234.40
0.00
0.00
21,234.40
1246
Total:
-Batch Summary-
Total for Batch 17:
Invoice
Adjustment
Discount
Payment
Advance Credit
Bank Amount
0.00
0.00
0.00
21,234.40
0.00
21,234.40
1 entry printed
1 batch printed
;_-
0
~
• * ......... #
· -
- . . - ----~--
----···-·-··········
Port of Johnstown
6/2312016 1:42:28PM
NP Batch Usling - Payment (APCBTCLZ)
(18] To (18]
[6/2312016] To [6123/2016]
[Entered, Imported, Generated, System, Extemaij
[Open, Ready To Post. Posted]
[Yes]
[Yes]
[Yes]
From Batch Number
From Batch Date
Type
status
Reprint Previously Printed Batches
Show Tax Details
Show Adjustment Details
Batch No.:
Batch Date:
Last Edited:
18
6123/2016
6/23/2016
Description:
Type:
Status:
SYSTEM GENERATED PAYMENT BATCH
System
Open
Entry No.: 1
Transaction Type:
Vendor:
Payment Code:
Payment
1STI01
CHECK
Total Amount:
Source Application:
Bank:
AP
01
Adj. No.
Adj. Reference
Posting Date:
Account Set:
Check No.:
6/23/2016
TRADE
0
Adj. Description
Payment
41MP01
CHECK
Adj. No.
6/23/2016
Check
Adj. Reference
Posting Date:
Account Set
Check No.:
Discount
Amount
0.00
2,846.79
0.00
0.00
2,846.79
Payment Amt.:
6123/2016
Year-Period:2016 - 06
TRADE
P.en 5
0
Adj. Description
4630136
Total :
Entry No.: 3
Transaction Type:
Vendor:
Payment Code:
Payment
ACKL01
CHECK
Document No.
9119214436
9121418520
9141828674
9142414771
Sched. No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Adjustment
Discount
Amount
0.00
0.00
413.55
0.00
0.00
413.55
Payment Amt.:
612312016
TRADE
0
Adj. Description
413.55
- pr-orY\0
Payment Date:
6/2312016
ACKLAND$- GRAINGER INC
PaymentType:
Check
~~
0.00
Payment Date:
41MPRINT
Payment Type:
Sched. No.
Document No.
2,846.79
Adjustment
Total:
Entry No.: 2
Payment Amt.:
(b;~eriod:·c;;;
2016 BBQ
Transaction Type:
Vendor:
Payment Code:
No. of Checks Printed:
420,711.61
61
0
No. of Entries:
Payment Date:
6/23/2016
1ST IROQUOIS SCOUTING
Payment Type:
Check
Sched. No.
Document No.
Page 1
3,680.88
Year- Period: 2016-06
Sc.-J'.ef-:J
)c_.;._fp L~__s
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,227.20
9.37
1,472.40
971.91
- ..
Port of Johnstown
6/23/2016 1:42:28PM
NP Batch Usting - Payment (APCBTCLZ)
Page2
Total:
EntryNo.: 4
Transaction Type:
Vendor:
Payment Code:
Payment
AGRI03
CHECK
Adj. No.
6/23/2016
Posting Date:
Account Set
Check No.:
Check
Adj. Reference
Payment Amt.:
6/23/2016
TRADE
0
Transaction Type:
Vendor:
Payment Code:
Payment
AUGU01
CHECK
Adj. Description
Sched. No.
Document No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment
BEAC01
CHECK
Document No.
0
Adj. No.
Posting Date:
Account Set
Check No.:
Payment
BECK01
CHECK
Document No.
0884
Discount
0.00
0.00
275.00
0.00
0.00
275.00
PaymentAmt:
~r
-0.00
Adj. No.
Adj. Reference
TRADE
0
Adj. Description
477.80
Discount
Amount
0.00
0.00
0.00
0.00
0.00
13.55
163.84
214.67
3.37
82.37
0.00
477.80
Payment Amt.:
6/23/2016
Amount
iJr.e..,{J ~flP lr·-e>....S
ro c_-.-5)
-
Posting Date:
Account Set
Check No.:
275.00
Adjustment
_A..:dj;...._Descri
__..:..P_tlo_n_ _ _ _ _ _ _ - - - - - Adiustment
-'-0.00
0.00
0.00
0.00
0.00
Adj. Reference
6123/2016
Payment Date:
BECK'S CONSTRUCTION COMPANY LTO.
Payment Type:
Check
Sched. No.
299.90
Year - Period: 2016-06
6/23/2016
TRADE
0
Total:
Entry No.: 7
0.00
565893-1
566387-1
568713-1
568867-1
569770-1
Transaction Type:
Vendor:
Payment Code:
299.90
0.00
..:pC->1"\._<C;r s;,... ,- p
TRADE
Adj. Description
Payment Date:
6/23/2016
BEACH HOME HARDWARE
Payment Type:
Check
Scheel. No.
Amount
0.00
Year - Period: 2016 - 06
Total :
Entry No.: 6
Discount
0.00
Payment Amt.:
6/23/2016
09
Transaction Type:
Vendor:
Payment Code:
Adjustment
Payment Date:
6/23/2016
AUGUSTA MOTORSPORT PARK
Payment Type:
Check
299.90
{b:- f- 0~ ffo\ ·
Total:
3,680.88
31681
Entry No.: 5
0.00
Payment Date:
AGRICOM
Payment Type:
Sched. No.
Document No.
0.00
853.15
Year- ~nod: 2o16- o6
f4?F,· ·r
ho!e
TG.? <St~~~
cr- c~e>CK
Adjustment
Discount
Amount
0.00
0.00
853.15
Port of Johnstown
6/23/2016 1:42:28PM
AJP Batch Listing - Payment (APCBTCLZ)
Page3
Total:
Entry No.: 8
Transaction Type:
Vendor:
Payment Code:
Payment
BURC02
CHECK
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Year-Penod: 2016-06
Scrp l.~-e s
TRADE
0
Adj. Description
Total:
Transaction Type:
Vendor:
Payment Code:
Payment
CANA08
CHECK
Sched. No.
Document No.
Adj. No.
Adj. Reference
69560
69785
Entry No.: 10
Transaction Type:
Vendor:
Payment Code:
Payment
CARD02
CHECK
Sched. No.
Document No.
Payment
CARD03
CHECK
Adj. No.
Adj. Reference
PORT DAY 2016
- - - - - --···-........... .....
0.00
66.65
s:ec ~· r f-;,
0
Adj. No.
329.06
ue.Jse. I · J-
? .r
jbr +
[)=.--:)
Adj. Description
~----~-------------
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
205.66
123.40
Total:
0.00
Posting Date:
Account Set
Check No.:
----------0.00
Year- Period: 2016 - 06 D
_
. {CX"
-fl..tc.x. ..JCF
TRADE
0
~...ef
Adj. Description
Posting Date:
Account Set
Check No.:
(
k
-eYY'-p
66.67
{
&
<-r~c:'
L~
Adjustment
Discount
Amount
0.00
0.00
66.67
0.00
0.00
66.67
PaymentAmt:
6/23/2016
TRADE
0
(Jor+ Oe-~
Adjustment
Adj. Description
Adj. Reference
~~-----------------
329.06
Payment Aml:
6/23/2016
0.00
Total:
Entry No.: 12
66.65
0.00
Document No.: PYOOOOOSsn
Payment Date:
6/2312016
CARDINAL YOUTH CENTRE
Payment Type:
Check
Sched. No.
Document No.
Amount
0.00
Payment Aml:
Total :
Entry No.: 11
Discount
0.00
Year- Period: 2016 - 06
6/23/2016
TRADE
2016038
Transaction Type:
Vendor:
Payment Code:
Adjustment
Payment Date:
6/23/2016
CARDINAL FLOWERS & GIFT GALLERY
Payment Type:
Check
66.65
42·rt- 00·
~
Posting Date:
Payment Date:
6/23/2016
CANADIAN CORPS OF COMMISSIONAIRES Account Set
Check No.:
Payment Type:
Check
853.15
Payment Amt:
6/23/2016
20546
Entry No.: 9
0.00
Payment Date:
6/23/2016
BURCHELL'S HOME HARDWARE
Payment Type:
Check
Sched. No.
Document No.
0.00
337.50
p,-f\_5
Discount
----------0.00
-------0.00
0.00
Payment Amt:
Amount
337.50
337.50
310.75
Port of Johnstown
6/23/2016 1:42:28PM
AJP Batch Usting - Payment (APCBTCLZ)
Payment
CHES01
CHECK
Transaction Type:
Vendor.
Payment Code:
Payment Date:
6/23/2016
THE CHESTERVILLE RECORD
Payment Type:
Check
Sched. No.
Document No.
Adj. No.
150414
Posting Date:
Account Set
Check No.:
Page4
6/23/2016
TRADE
0
Year-Penod:2016-06
]<-A-~
Adj. Description
Adj. Reference
~-------------------
Adjustment
Discount
Amount
0.00
0.00
310.75
0.00
0.00
310.75
Total:
Entry No.: 13
Transaction Type:
Vendor.
Payment Code:
Payment
CLAR01
CHECK
Payment Date:
M.E.CLARK
Payment Type:
Sched. No.
Document No.
Adj. No.
6/23/2016
Posting Date:
Account Set
Check No.:
Check
Adj. Reference
Payment Amt:
6/23/2016
TRADE
0
~k)O ~pi) /,--R ~ .
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
365.14
506.24
469.74
43.62
359.34
0.00
0.00
1,744.08
Total:
Entry No.: 14
Payment
CLAR02
CHECK
Document No.
Sched. No.
Payment Amt:
Payment Date:
6/23/2016
CLARKE CLEANING SERVICE
Payment Type:
Check
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
6/23/2016
TRADE
C (-ec.-t/n 1 ~/c...<-) CA.'{.. '~ .P Le>~ ..5
0
f~_;eJke--ep~~ -
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
904.00
621 .50
0.00
0.00
1,525.50
Total:
Entry No.: 15
Payment
COGE01
CHECK
Sched. No.
Document No.
Payment Aml:
Payment Date:
6/23/2016
COGECO CABLE CANADA LP
Payment Type:
Check
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
6/23/2016
TRADE
0
Year - Period:
C6sA
Adj. Description
15056-3004607
Total:
- - - -- _
_____ _ _ _ __ _______
.,
1,525.50
877
878
Transaction Type:
Vendor.
Payment Code:
1,744.08
0000088737
0000088780
0000088783
0000088792
0000088821
Transaction Type:
Vendor.
Payment Code:
\J+o{ve:r j-,;_s r ~ -
20~ -
28,153.00
06
rzo~d.-
Adjustment
Discount
Amount
0.00
0.00
28,153.00
0.00
0.00
28,153.00
Port of Johnstown
6/23/2016 1:42:28PM
AlP Batch Listing • Payment (APCBTCLZ)
Entry No.: 16
Transaction Type:
Vendor:
Payment Code:
Payment
CORN01
CHECK
Payment Date:
6/23/2016
CORNWALL GRAVEL CO. LTD.
Payment Type:
Check
Sched. No.
Document No.
PageS
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Aml:
6/23/2016
TRADE
0
-r-
Year- Period: 1{>16 - 06
~cJ
Adj . Description
Discount
Amount
0.00
0.00
2,260.00
0.00
0.00
2,260.00
Total:
Entry No.: 17
Payment
CULL01
CHECK
Sched. No.
Document No.
Payment Amt.:
Posting Date:
Account Set
Check No.:
Payment Date:
6/23/2016
CULLIGAN OF OTTAWA
Payment Type:
Check
Adj. No.
Adj. Reference
6/23/2016
TRADE
0
~-€ ( ·
Adj. Description
Total:
Entry No.: 18
Payment
DALT01
CHECK
Document No.
Sche<l. No.
Adjustment
Discount
Amount
0.00
0.00
69.50
QOO
QOO
~~
Payment Date:
6/23/2016
DALTCO ELEC. & SUP. (1979) LTO
Payment Type:
Check
Ad). No.
Adj. Reference
Posting Date:
Account Set
Check No.:
69.50
0925293
Transaction Type:
Vendor.
Payment Code:
Q:__.._c.._r c:A-S
Adjustment
132
Transaction Type:
Vendor:
Payment Code:
v~""'-~-. LDh.~-:e \
2,260.00
Payment Amt.:
6/23/2016
5,961 .56
Year· Period: 2016- 06
4-"n-e-,c (Yo j.ec+- J'<--<-f'P L--<"'_s
TRADE
0
1
(:; {,pc_+.,- t c t.-<.. (
Adj. Description
0919791
0920887
0921157
0922091
0922267
0922981
0923227
0924198
0924199
0924780
0925096
0926386
0920888
0920889
0925841
Total:
.S'--pp [.-r 5
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,221.94
235.45
356.49
290.88
438.95
272.97
316.30
2,857.31
213.51
71 .17
35.59
65.75
-80.23
-237.30
-97.22
0.00
0.00
5,961.56
-
..
Port of Johnstown
6/2312016 1:42:28PM
AlP Batch Usting- Payment (APCBTCLZ)
Entry No.: 19
Transaction Type:
Vendor:
Payment Code:
Payment
DESJ01
Payment Date:
6/23/2016
DESJARDINS CARD SERVICES
Posting Date:
Account Set
CHECK
Payment Type:
Check No.:
Document No.
Sched. No.
Page6
Adj. No.
Check
Payment Amt.:
6/2312016
TRADE
0
S--.-pp I,~..e_j.
0 [:·(:', ce
Adj. Description
Adj. Reference
Adjustment
Discount
Amount
0.00
0.00
302.98
0.00
0.00
302.98
MAY/16 STATEMENT
Total:
Entry No.: 20
Transaction Type:
Vendor:
Payment Code:
Payment
EXOV01
CHECK
Sched. No.
Document No.
Payment Date:
EXOVA
Payment Type:
Adj . No.
6/23/2016
Posting Date:
Account Set
Check No.:
Check
Adj. Reference
Payment Amt.:
6/23/2016
TRADE
0
~kr
Adj. Description
Transaction Type:
Vendor:
Payment Code:
Payment
FARM01
CHECK
Discount
Amount
0.00
453.92
0.00
0.00
453.92
Payment Date:
6/23/2016
FARMERS FORUM
Check
Payment Type:
Sched. No.
Document No.
Adj. No.
Posting Date:
Account Set
Check No.:
Adj. Reference
Payment Aml :
6/23/2016
TRADE
Aot.vert~ s~ ·~.
0
Adj. Description
Adjustment
Discount
0.00
0.00
356.97
0.00
0.00
356.97
Total:
Entry No.: 22
Payment
FUTU02
CHECK
Document No.
Sched. No.
Adj. No.
Posting Date:
Account Set
Check No.:
Adj. Reference
6/23/2016
Cop <ce r C
TRADE
0
c:::.>Y\
Adj. Description
Payment
GLEN01
CHECK
Discount
Amount
0.00
166.61
0.00
0.00
166.61
Payment Amt.:
6/2312016
Payment Date:
GLENVIEW IRON AND METAL LTD.
Payment Type:
Check
Posting Date:
Account Set
Check No.:
+-r C.-< c +
0.00
Total :
Entry No.: 23
166.61
Adjustment
FOP133003
Transaction Type:
Vendor:
Payment Code:
Amount
Payment Amt.:
6123/2016
Payment Date:
FUTURE OFFICE PRODUCTS
Payment Type:
Check
356.97
63167
Transaction Type:
Vendor:
Payment Code:
7-es 1-~~ 0.00
Total:
453.92
Adjustment
1608621
Entry No.: 21
302.98
6/23/2016
TRADE
0
14,803.57
C~Y"\.
w...p
~CJUC<. ~
f!::Fx=-r,d__ ~I K
d
f-
D<.....<J r
eu'"ec.... .
.So c ~___5
Port of Johnstown
6123/2016 1:42:28PM
Sched. No.
Document No.
Adj. No.
Adj. Reference
310117
310120
310195
311649
312622
Page 7
Adj. Description
~----~-------------
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,448.87
4.412.54
3,180.05
1,103.56
2,658.55
0.00
0.00
14,803.57
Total :
Entry No.: 24
Transaction Type:
Vendor:
Payment Code:
Payment
GREA03
CHECK
Sched. No.
Document No.
Payment Date:
6/23/2016
GREAT IDEA GRAPHICS
Check
Payment Type:
Adj. No.
Adj. Reference
17/05/16
Posting Date:
Account Set
Check No.:
Payment Amt.:
6/23/2016
TRADE
L ueb 5
0
Adj. Description
~----~-------------
Entry No.: 25
Payment
GREN04
CHECK
Adj. No.
Adj. Reference
MAY-16
Entry No.: 26
Transaction Type:
Vendor:
Payment Code:
Payment
GROU01
CHECK
Discount
Amount
0.00
0.00
152.55
0.00
0.00
152.55
Payment Amt:
6/23/2016
TRADE
0
~c.r,Sc::f\.Sh I
Adj. No.
Adj. Reference
Discount
Amount
0.00
0.00
100.00
Total:
0.00
0.00
100.00
Posting Date:
Account Set
Check No.:
Payment Aml:
6/23/2016
TRADE
0
:5 pf'
{JC-<-r S
Adj. Description
C....
Payment
HANS01
CHECK
Payment Date:
6/23/2016
HANSLER SMITH LIMITED
Payment Type:
Check
I r
Adjustment
Discount
Amount
0.00
0.00
5,638.70
0.00
0.00
5,638.70
Payment Amt.:
6/23/2016
TRADE
0
Year-Period:2016 - 06
SktJ
-
5,638.70
f H--< rt:-:> ,S c/\
p (Cr. +-r-~ I .
Posting Date:
Account Set
Check No.:
n
n t
Total :
Entry No.: 27
p,
Adjustment
C-9906
Transaction Type:
Vendor.
Payment Code:
100.00
Adj. Description
~----~-------------
Payment Date:
6/23/2016
GROUNDS MASTER
Payment Type:
Check
Sched. No.
Document No.
m c...,nt . .
~.e
Payment Date:
6123/2016
Posting Date:
GRENVILLE COUNTY PLOWMAN'S ASSOCIP Account Set
Payment Type:
Check
Check No.:
Sched. No.
Document No.
i
Adjustment
Total :
Transaction Type:
Vendor:
Payment Code:
152.55
~P t.--P_j
- -- - --- -
- -·-···---- -····· ········---·---······ ··
556.18
Port of Johnstown
612312016 1:42:28PM
AlP Batch Usting - Payment {APCBTCLZ)
Sched. No.
Document No.
Adj. No.
Adj. Reference
Page 8
_A...:dj:....._De_s_cn_·.:..p_tio_n_ _ _ _ _ _ _ _ _ _ _Adiustment
_.;.._
Discount
Amount
0.00
0.00
0.00
0.00
0.00
392.79
80.00
83.39
0.00
556.18
-0.00
5472293
5473680
5473776
-0.00
Total:
Entry No.: 28
Transaction Type:
Vendor:
Payment Code:
Payment
HILT01
CHECK
Sched. No.
Document No.
Payment Date:
6123/2016
HILTI (CANADA) CORPORATION
Payment Type:
Check
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Arnl:
6/23/2016
TRADE
0
~Im
Adj. Description
Transaction Type:
Vendor:
Payment Code:
Payment
HOWA01
CHECK
Discount
Amount
0.00
293.71
0.00
0.00
293.71
Document No.
6123/2016
Payment Date:
HOWARD CAMPBELL & SONS LTO.
Payment Type:
Check
Sched. No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Aml:
6/2312016
TRADE
0
{J::>c f 0==--<--_J -}-o ; {e\- (2-e/'..-f=-._ l
o -frr.-er t2-e~ l J- C(e ~ ~~
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
1,005.23
0.00
0.00
1,005.23
Total :
Entry No.: 30
Payment
HUGH01
CHECK
Document No.
Sched. No.
Payment Arnl:
Payment Date:
6/23/2016
HUGH WILLIAMSON ASSOCIATES INC.
Payment Type:
Check
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
6/23/2016
TRADE
0
{} (\n-e>?
Adj. Description
Total:
Entry No.: 31
Payment
ICSI01
CHECK
Document No.
Payment Date:
ICS
Payment Type:
Sched. No.
Adj. No.
612312016
Check
Adj. Reference
Posting Date:
Account Set
Check No.:
ProJe c +--
Adjustment
Discount
Amount
0.00
0.00
9,421 .20
0.00
0.00
9,421 .20
Payment Arnt:
6/23/2016
TRADE
0
Adj. Description
9,421.20
16-5-728
Transaction Type:
Vendor:
Payment Code:
1,005.23
MAY/JUNE/16 STATMENT
Transaction Type:
Vendor:
Payment Code:
JC-.<fP I, -~ __s.
0.00
Total :
c._,,.., 1 .
Adjustment
1684322705
Entry No.: 29
293.71
192.100.00
3 G"){'C-<..' )"'\
(Jre-"5rc- s_s
~o--:1·od· 2016-06
Year - Pen .
Adjustment
Discount
------
,"o./'J
Amount
Port of Johnstown
6/2312016 1:42:28PM
AJP Batch Listing - Payment (APCBTCL.Z)
Page 9
7991
Total:
Entry No.: 32
Transaction Type:
Vendor:
Payment Code:
Payment
JOEC01
CHECK
Payment
JONE01
CHECK
Adj. No.
Check
Adj. Reference
Discount
0.00
77.97
0.00
0.00
77.97
Adj. No.
Adj. Reference
Payment Amt.:
6/23/2016
Posting Date:
Account Set
Check No.:
Payment
KILM01
CHECK
,zc. 1 ~
TRADE
0
VYLC/I+h\-:j
Adj. Description
Sched. No.
Document No.
Adj. No.
Adj. Reference
Payment
KNTS01
CHECK
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
169.50
4,633.00
169.50
122.72
0.00
5,094.72
G!'~r-
Adj. Description
2060
- - - - - - - --·- -··---·---·
Sched. No.
Adj. No.
Adj. Reference
xt l
Adj. Description
511 .35
~d ,·~ /fc..-"jec+- .
Adjustment
Discount
0.00
0.00
511.35
0.00
0.00
511.35
Payment Amt.:
6/23/2016
TRADE
0
Posting Date:
Account Set
Check No.:
0
Document No.
rt\C-f :}- m~
Adiustment
•
Payment Date:
6/23/2016
KNT SERVICES INC.
Payment Type:
Check
5,094.72
Total:
Entry No.: 35
j!l\_o..vit
-0.00
177174
Transaction Type:
Vendor.
Payment Code:
OrpJe c--\
Payment Amt.:
6/23/2016
TRADE
0
Posting Date:
Account Set
Check No.:
Amount
t,ear - Period: 2016 - 06
Payment Date:
6/23/2016
KILMARNOCK ENTERPRISE
Payment Type:
Check
77.97
0.00
Total:
Entry No.: 34
192,100.00
Adjustment
2430
2452
2462
2463
Transaction Type:
Vendor:
Payment Code:
0.00
.:Tr/1kr r-.e-\-- .
Adj. Description
6/23/2016
Payment Date:
JONES RAIL INDUSTRIES LTO.
Payment Type:
Check
Scheel. No.
Document No.
0.00
Total:
Entry No.: 33
192,100.00
Payment Amt.:
6/23/2016
TRADE
0
Posting Date:
Account Set
Check No.:
6/23/2016
23080
Transaction Type:
Vendor:
Payment Code:
0.00
Payment Date:
JOE COMPUTER
Payment Type:
Sched. No.
Document No.
0.00
JL
Amount
1,386.85
olu.vr-.q,ycA __5ooc.-dbe f e-; fV'.~c.....<ry."v~. 0"1 ue ;_5e I .
fLt:Pc::..,r-
Adjustment
Discount
Amount
0.00
0.00
1,386.85
--·-·---··-···--·····
Port of Johnstown
6/23/2016 1:42:28PM
Page 10
Total:
Entry No.: 36
Transaction Type:
Vendor.
Payment Code:
Payment
LEVA01
CHECK
Adj. No.
1193696
1195103
Posting Date:
Account Set
Check No.:
Entry No.: 37
Payment
UME01
CHECK
0
Sched. No.
Document No.
1}->\st
Payment
MACE01
CHECK
Adj. Reference
Adj. No.
Posting Date:
Account Set
Check No.:
Payment
MAST01
CHECK
Document No.
51809270
Adj. Reference
..............,. _____..
752.58
Adj. No.
Check
Adj. Reference
Posting Date:
Account Set
Check No.:
~-------------------
___________________
r~ou~ \
Disc ount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
339.00
339.00
339.00
339.00
0.00
0.00
1,356.00
Dte"__sel r:L-c I.
Adjustment
Discount
Amount
0.00
0.00
216.48
0.00
0.00
216.48
Payment Amt:
6/2312016
TRADE
0
Adj. Description
216.48
Adj. Description
6123/2016
1,356.00
Adjustment
Payment Date:
MASTERFEEDS
Payment Type:
Sched. No.
0.00
-0.00
Payment Amt:
6/23/2016
TRADE
0
Total:
Entry No.: 39
315.27
437.31
1616205750
Transaction Type:
Vendor:
Payment Code:
Amount
0.00
0.00
~~k ~C:v Y'
J~re .
0
Adj. Description
6/23/2016
Payment Date:
MacEwen Petroleum
Payment Type:
Check
Sched. No.
Document No.
Discount
0.00
0.00
Total:
Entry No.: 38
Adjustment
Payment Amt:
6/23/2016
TRADE
2016-0838
2016-1011
2016-1017
2016-1028
Transaction Type:
Vendor:
Payment Code:
):VI Sp-Pc-i- t<:.....Y"\5>
Adj. No.
752.58
Adj. Description
Adj. Reference
~-------------------
Payment Date:
6/23/2016
Posting Date:
LIMERICK ENVIRONMENTAL SERVICES LTC Account Set
Payment Type:
Check
Check No.:
1,386.85
Payment Amt:
6/23/2016
TRADE
Total:
Transaction Type:
Vendor:
Payment Code:
0.00
6123/2016
Payment Date:
LEVAC SUPPLY LIMITED
Payment Type:
Check
Sched. No.
Document No.
0.00
Year- Period: 2016 _ o6
fL.-vn ;0 J
,t c .'/1
1,08120
Pro~ c -t-
Adjustment
Discount
Amount
0.00
0.00
1,081 .20
_____ __ __ __
,
.,
.,,_._ ......... ..
Port of Johnstown
6/23/2016 1:42:28PM
Page 11
Total:
Entry No.: 40
Transaction Type:
Vendor:
Payment Code:
Payment
METR01
CHECK
Adj. No.
Adj. Reference
6/23/2016
TRADE
Hd
0
Payment
MOTI01
CHECK
Adj. Description
5
Schad. No.
Document No.
Adj. No.
ON17-327647
Posting Date:
Account Set
Check No.:
Entry No.: 42
Payment
OGFA01
CHECK
Sched. No.
Document No.
Adj. No.
Adj. Reference
0.00
0.00
414.48
22.60
481.58
0.00
918.66
-0.00
Payment Amt:
6/23/2016
TRADE
0
Transaction Type:
Vendor:
Payment Code:
Payment
OMER01
CHECK
mu.'"{"\+ . .5<-fpt.-.e s
Adjustment
Amount
0.00
390.57
Discount
----------0.00
--------0.00
0.00
Payment Amt:
Document No.
Sched. No.
Adj. No.
6/23/2016
Check
Adj. Reference
215.00
C--c> l f:: J-. ~ySh.tp.
TRADE
0
Adj. Description
Posting Date:
Account Set
Check No.:
390.57
6/23/2016
Adjustment
Discount
Amount
0.00
0.00
215.00
0.00
0.00
215.00
Payment Date:
OMERS
Payment Type:
390.57
Total:
;
Amount
2016 GOLF
Entry No.: 43
...._.
0.00
0.00
0.00
Posting Date:
AccountSet
Check No.:
rex 1
918.66
.~
Discount
-0.00
Adj. Description
Adj. Reference
~-------------------
Payment Date:
6/23/2016
ONTARIOAGRI BUSINESS ASSOC.
Payment Type:
Check
j_
•
Adiustment
Total:
Transaction Type:
Vendor:
Payment Code:
f2=-r
Payment Date:
6/23/2016
MOTION INDUSTRIES, INC.
Payment Type:
Check
1,08120
-Job · AD{
Total:
Entry No.: 41
f)
_xear-Period: 2016-06
OTC0106225
OTD0648697
OTD0650792
Transaction Type:
Vendor:
Payment Code:
0.00
Payment Amt:
Payment Date:
6/23/2016
Posting Date:
METROLAND PAYMENT PROCESSING CEN"" Account Set
Check No.:
Check
Payment Type:
Schad. No.
Document No.
0.00
Payment Amt.:
6/23/2016
TRADE
(k_ r~ ..s (
23.437.26
01\-
0
Adj. Description
JUNE/16 PENSION
Total:
Adjustment
Discount
Amount
0.00
0.00
23,437.26
0.00
0.00
23,437.26
Port of Johnstown
6/23/2016 1:42:28PM
Page 12
NP Batch Usting- Payment (APCBTCLZ)
Entry No.: 44
Transaction Type:
Vendor:
Payment Code:
Payment
PREC01
CHECK
Payment Date:
6/23/2016
PRECISION CALIBRATION & EQUIPMENT
Payment Type:
Check
Sched. No.
Document No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Aml:
6/23/2016
TRADE
0
~ rs~-e
Adj. Description
Total:
Entry No.: 45
Payment
PREV02
CHECK
Document No.
Payment
PSAC01
CHECK
Adj. No.
Adj. Reference
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment
PUR001
CHECK
Document No.
Discount
Amount
0.00
0.00
6,991.88
0.00
0.00
6,991.88
Adj. No.
Adj. Reference
1,429.02
,[)C<e _5
Adjustment
Discount
Amount
0.00
0.00
1,429.02
0.00
0.00
1,429.02
Payment Amt:
6/23/2016
TRADE
0
50.07
5r"PP'~
Adj. Description
Total:
Adjustment
(__"-..V\ Ir~A_
Adj. Description
Posting Date:
Account Set:
Check No.:
6,991 .88
431255552
431327942
431461180
Entry No.: 48
7,313.42
Payment Date:
6/23/2016
PUROLATOR COURIER LTO.
Payment Type:
Check
Sched. No.
0.00
Payment Amt:
6/23/2016
TRADE
0
Total:
Entry No.: 47
0.00
MAY14-JUN10/16
Transaction Type:
Vendor:
Payment Code:
6,580.07
733.35
1-/e=-- I#, J-- Sc""- .,Ce~
Adj. Description
6/23/2016
Payment Date:
PUBLIC SERV. ALLIANCE OF CAN.
Payment Type:
Check
Scheel. No.
Document No.
Amount
0.00
0.00
Total:
Entry No.: 46
Discount
0.00
0.00
Payment Amt:
6/23/2016
TRADE
0
458
Transaction Type:
Vendor:
Payment Code:
Adjustment
Payment Date:
6/23/2016
Posting Date:
PREVENTION AND REGULATORY SOLUTlOI Account Set
Payment Type:
Check
Check No.:
Sched. No.
(hew
~'-'PP J, ~.p ....).
CJr-c:._(J·~~
4220
4269
Transaction Type:
Vendor:
Payment Code:
7,313.42
Year - Period: 2016- 06
Seru,.c-r-...);
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
8.70
8.70
32.67
0.00
0.00
50.07
Payment Aml:
- --
190.71
- - - -,-----·····--··............................ ··- ··-- ..... .........
Port of Johnstown
612312016 1:42:28PM
Payment
RHON01
CHECK
Transaction Type:
Vendor:
Payment Code:
Payment Date:
RHONDA CODE
Payment Type:
Sched. No.
Document No.
Adj. No.
Posting Date:
Account Set
Check No.:
6/23/2016
Check
Adj. Reference
Page 13
6/23/2016
TRADE
0
{!;, p,
r (
Adj. Description
\
Discount
0.00
0.00
190.71
0.00
0.00
190.71
Total:
Entry No.: 49
Payment
SKSL01
CHECK
Sched. No.
Document No.
Payment Date:
6123/2016
SKS Law LLP/SRL
Payment Type:
Check
Adj. No.
Posting Date:
Account Set
Check No.:
Adj. Reference
Transaction Type:
Vendor:
Payment Code:
Payment
SNAP01
CHECK
{___X~ r r c.-><--{ s,
TRADE
0
Sched. No.
Document No.
Adj. No.
Posting Date:
Account Set
Check No.:
Adj. Reference
Adjustment
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,009.66
1,103.73
3,474.75
960.50
0.00
6,548.64
-0.00
f)ot
~--~-----------Total:
Entry No.: 51
Payment
SOUT01
CHECK
Document No.
Sched. No.
Adj. No.
Ad~
Reference
Posting Date:
Account Set
Check No.:
Payment
,
Payment Date:
Adjustment
Discount
Amount
0.00
0.00
440.70
0.00
0.00
440.70
TRADE
0
Adj. Description
______....... ........... _ ________
Posting Date:
948.22
w~r:·r
<?nu:r c.Yt1.P~I
Adjustment
Discount
Amount
0.00
0.00
948.22
0.00
0.00
948.22
6/23/2016
/br+- ~
Payment Amt.:
Total:
Entry No.: 52
440.70
6/23/2016
IN13543
Transaction Type:
0
Payment Date:
6/23/2016
SOUTH NATION CONSERVATION
Payment Type:
Check
r~~
Payment Aml:
6/23/2016
TRADE
0
Adj. Description
V-075-013253
Transaction Type:
Vendor:
Payment Code:
~ yc-'
Payment Date:
6/23/2016
SNAPD 1000 ISlANDS
Payment Type:
Check
6.548.64
Total:
Entry No.: 50
Amount
Payment Amt:
6/23/2016
Adj. Description
~~--~-------------
36526
36527
36528
36529
("'--<.~ 1-...
Adjustment
JUN/16 REFILL
Transaction Type:
Vendor:
Payment Code:
Oe~
Payment Amt.:
6123/2016
370.64
· -- - - ----·---.. -----·....
____ _
....
.................................. .
Port of Johnstown
6/23/2016 1:42:28PM
AJP Batch Usting- Payment (APCBTCLZ)
STJ002
CHECK
Vendor:
Payment Code:
Sched. No.
Document No.
Account Set
Check No.:
ST. JOHN AMBULANCE
Payment Type:
Check
Adj. No.
Adj. Reference
Page 14
TRADE
0
/3c..+-f-.e.r
f•
.e'
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
370.64
0.00
0.00
370.64
1-SJBRK-001225
Total:
Entry No.: 53
Transaction Type:
Vendor:
Payment Code:
Payment
STLP01
CHECK
Sched. No.
Document No.
Payment Date:
6/23/2016
ST. LAWRENCE PRINTING CO. LTD.
Payment Type:
Check
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Aml:
A::_:"od=z-
6/23/2016
TRADE
0
Adj. Description
Payment
STRI01
CHECK
Sched. No.
Document No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Amount
0.00
0.00
0.00
271 .20
400.02
0.00
671.22
-0.00
Payment Aml:
6/23/2016
TRADE
0
m~''J (hc-c_/(l t
Adj. Description
Payment
SWIN01
CHECK
Sched. No.
Document No.
Adj. No.
6/23/2016
Posting Date:
Account Set
Check No.:
Check
Adj. Reference
Discount
Amount
0.00
0.00
915.30
915.30
0.00
0.00
1,830.60
Payment Aml:
6/23/2016
TRADE
0
5r=- ~ lcA..· ~ .
Adj. Description
Adjustment
Discount
Amount
0.00
0.00
1,299.50
0.00
0.00
1 ,299.50
Total :
Transaction Type:
Vendor:
Payment Code:
Payment
TACK01
CHECK
Payment Aml:
6/23/2016
Payment Date:
G. TACKABERRY & SONS CONSTRUCT
Payment Type:
Check
Posting Date:
Account Set
Check No.:
6123/2016
TRADE
0
1,299.50
Year-Penod:2016-06
25821
Entry No.: 56
dJ~e .
0.00
0.00
Payment Date:
SWING N SCAFF
Payment Type:
m\1
Adjustment
Total:
Entry No.: 55
1,830.60
Year- Penod: 2016- 06
1694
1695
Transaction Type:
Vendor:
Payment Code:
~.
Discount
Payment Date:
6/23/2016
STRIVETECH ELEVATOR SERVICES INC.
Payment Type:
Check
Por+-
-0.00
Total:
Entry No.: 54
06
671.22
.Arfiustment
___ _
78019
78177
Transaction Type:
Vendor:
Payment Code:
A£D.
s -{Jr
Year - Period: 20,)9- 06
0.-Dr ~
f2__;,
O-JP~-
ICP>=<
n:::A ~ t I(
13,525.19
Port of Johnstown
6/23/2016 1:42:28PM
Sched. No.
Document No.
Adj . No.
Page 15
_A.;.;dj:..:..·..::.D..::.escn.:...:..:.·:.:;P..::.tio~n.;.__ _ _ _ __
Adj. Reference
Adj ustment
Discount
Amount
0.00
0.00
13,525.19
0.00
0.00
13,525.19
2016-234
Total:
Entry No.: 57
Transaction Type:
Vendor:
Payment Code:
Payment
UNIV01
Payment Date:
6123/2016
UNIVERSAL SUPPLY GROUP INC.
Check
Payment Type:
CHECK
Document No.
964-236172
Sched. No.
Adj. No.
Posting Date:
Account Set
Check No.:
Payment Aml:
612312016
TRADE
0
S~p / fYlC1l; A 1- -
Adj. Description
Adj. Reference
--"----------
Discount
Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15.46
78.24
-32.51
-45.20
0.00
0.00
15.99
Total:
Entry No.: 58
Payment
W1LL02
CHECK
Document No.
6123/2016
Payment Date:
WILLIS KERR CONTRACTING LTD.
Payment Type:
Check
Sched. No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Payment Aml:
c6-_Sfiod:
6/23/2016
TRADE
0
Adj. Description
105241
Total:
Entry No.: 59
Transaction Type:
Vendor:
Payment Code:
Payment
WINC01
CHECK
Sched. No.
Document No.
Adj. No.
Adj. Reference
Posting Date:
Account Set
Check No.:
Total:
Entry No.: 60
Payment
WUBS01
CHECK
·- - --
- -- ---
Discount
Amount
0.00
0.00
66,080.67
0.00
0.00
66,080.67
Ao\ fU"
Adj. Description
Payment Date:
WUBS TRANSIT
Payment Type:
Check
Posting Date:
Account Set
Check No.:
612312016
TRADE
0
146.90
fb-+ CP-~
Adjustment
Discount
0.00
0.00
146.90
o.oo
0.00
146.90
Payment Amt.:
612312016
.
Adjustment
TRADE
0
66,080.67
P~C-<.cA (toJ~C ~
Payment Amt.:
6/23/2016
96880
Transaction Type:
Vendor:
Payment Code:
20
Payment Date:
6/2312016
WINCHESTER PRESS
Payment Type:
Check
J~pp!,-rj.
Adjustment
964-237188
964-233792
964-234412
Transaction Type:
Vendor:
Payment Code:
15.99
8 ~:-Pe"Z0167Lr t
Amount
536.75
~
-·-··- - -- - ---···------····- -····--····· .. . ......
Port of Johnstown
6/23/2016 1:42:28PM
Sched. No.
Document No.
Adj. No.
Adj. Reference
Page 16
Adj. Description
Adjuslment
Discount
0.00
0.00
536.75
0.00
0.00
536.75
8725
Total:
Entry No.: 61
Transaction Type:
Vendor:
Payment Code:
Payment
ZIGM01
CHECK
Document No.
Payment Date:
6/23/2016
L. ZIGMAN & SONS LTD
Payment Type:
Check
Sched. No.
Adj. No.
Posting Date:
Account Set
Check No.:
Adj. Reference
Payment Aml:
6/23/2016
TRADE
0
1,859.89
5/-ee [
Adj. Description
.5<--<pp I.~~3 ·
Adjustment
Discount
Amount
0.00
0.00
1,859.89
0.00
0.00
1,859.89
114143
Total :
-
Amount
Batch Summary-
Total for Batch 18:
Invoice
-------0.00
Adjustment
Discount
Payment
Advance Credit
Bank Amount
0.00
0.00
420,711.61
0.00
420,711.61
61 entries printed
1 batch printed
·- -- ----- ·- ··-- ··--------------- ·······---·····--·--··· .. ..
THE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL
BY-LAW NUMBER 2016-43
A
BY-LAW
OF
THE
CORPORATION
OF
THE
TOWNSHIP
OF
EDWARDSBURGH/CARDINAL TO AUTHORIZE THE BORROWING UPON AMORTIZING
DEBENTURES IN THE PRINCIPAL AMOUNT OF $800,000.00 TOWARDS THE COST OF
THE EMS- COUNTY AMBULANCE STATION
AND WHEREAS subsection 401 (1) of the Municipal Act, 2001 , as amended (the
"Act") provides that a municipality may incur a debt for municipal purposes, whether by
borrowing money or in any other way, and may issue debentures and prescribed financial
instruments and enter prescribed financial agreements for or in relation to the debt;
AND WHEREAS subsection 408 (2.1) of the Act provides that a municipality may
issue a debenture or other financial instrument for long-term borrowing only to provide financing
for a capital work;
AND WHEREAS the Counci l of The Corporation of The Township of
Edwardsburgh/Cardinal (the "Municipality") has passed the By-law or By-laws, as applicable,
enumerated in column ( 1) of Schedule "A" attached hereto and forming part of th is By-law
authorizing the capital work described in column (2) of Schedule "A" (individually a "Capital
Work" and collectively the "Capital Works", as the case may be), and authorizing the entering
into of a Financing Agreement dated effective as of April 04, 2016 for the provision of temporary
and long term borrowing from Ontario Infrastructure and Lands Corporation ("OILC") in respect
of the Capital Work(s) (the "Financing Agreement") and the Municipality desires to issue
debentures for the Capital Work(s) in the amount or respective amounts, as applicable,
specified in column (5) of Schedule "A";
AND WHEREAS before authorizing the Capital Work(s) and before authorizing
any additional cost amount and any additional debenture authority in respect thereof the
Council of the Municipality had its Treasu rer calculate an updated limit in respect of its most
recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs
and Housing in accordance with the applicable regulation and, prior to the Council of the
Municipality authorizing the Capital Work(s), each such additional cost amount and each such
additional debenture authority, the Treasurer determined that the estimated annual amount
payable in respect of the Capital Work(s), each such additional cost amount and each such
additional debenture authority, would not cause the Municipality to exceed the updated limit
and that the approval of the Capital Work(s), each such additional cost amount and each such
additional debenture authority, by the Ontario Municipal Board pursuant to such regulation was
not required;
AND WHEREAS the Municipality has submitted an application to OILC for long
term borrowing through the issue of debentures to OILC in respect of the Capital Work(s) (the
"Application") and the Application has been approved ;
AND WHEREAS to provide long term financing for the Capital Work(s) and to
repay certain temporary advances in respect of the Capital Work(s) made by OILC pursuant to
the Financing Agreement, it is now deemed to be expedient to borrow money by the issue of
amortizing debentures in the principal amount of $800,000.00 dated July 15, 2016 and
maturing on July 15, 2036, and payable in semi-annual instalments of combined principal and
interest on the fifteenth day of January and on the fifteenth day of July in each of the years
2017 to 2036, both inclusive on the terms hereinafter set forth;
NOW THEREFORE THE COUNCIL OF The Corporation of The Township of
Edwardsburgh/Cardinal ENACTS AS FOLLOWS:
1.
For the Capital Work(s), the borrowing upon the credit of the Municipality at large of
the principal amount of $800,000.00 and the issue of amortizing debentures therefor
to be repaid in semi-annual instalments of combined principal and interest as
hereinafter set forth, are hereby authorized.
2.
The Mayor and the Treasurer of the Municipality are hereby authorized to cause any
number of amortizing debentures to be issued for such amounts of money as may be
required for the Capital Work(s) in definitive form, not exceeding in total the said
principal amount of $800,000.00 (the "Debentures"). The Debentures shall bear the
Municipality's municipal seal and the signatures of Mayor and the Treasurer of the
Municipality, all in accordance with the provisions of the Act. The municipal seal of
the Municipality and the signatures referred to in this section may be printed,
lithographed, engraved or otherwise mechanically reproduced . The Debentures are
sufficiently signed if they bear the required signatures and each person signing has
the authority to do so on the date he or she signs.
3.
The Debentures shall be in fully registered form as one or more certificates in the
principal amount of $800,000 .00, in the name of OILC, or as OILC may otherwise
direct, substantially in the form attached as Schedule "B" hereto and forming part of
this By-law with provision for payment of principal and interest (other than in respect
of the final payment of principal and outstanding interest on maturity upon
presentation and surrender) by pre-authorized debit in respect of such principal and
interest to the credit of such registered holder on such terms as to which the registered
holder and the Municipality may agree.
4.
In accordance with the provisions of section 25 of the Ontario Infrastructure and
Lands Corporation Act, 2011, as amended from time to time hereafter, as security for
the payment by the Municipality of the indebtedness of the Municipality to OILC under
the Debentures (the "Obligations"), the Municipality is hereby authorized to agree in
writing with OILC that the Minister of Finance is entitled, without notice to the
Municipality, to deduct from money appropriated by the Legislative Assembly of
Ontario for payment to the Municipality, amounts not exceeding the amounts that the
Municipality fails to pay OILC on account of the Obligations and to pay such amounts
to OILC from the Consolidated Revenue Fund .
5.
The Debentures shall all be dated July 15, 2016, and as to both principal and interest
shall be expressed and be payable in lawful money of Canada. The Debentures shall
bear interest at the rate of 2.91% per annum and mature during a period of 20 years
from the date thereof payable semi-annually in arrears as described in this section.
The Debentures shall be paid in full by July 15, 2036 and be payable in equal semiannual instalments of combined principal and interest on the fifteenth day of January
and on the fifteenth day of July in each of the years 2017 to 2036, both inclusive, save
and except for the last instalment which may vary slightly from the preceding equal
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instalments, as set forth in Schedule "C" attached hereto and forming part of this Bylaw ("Schedule "C").
6.
Payments in respect of principal of and interest on the Debentures shall be made only
on a day on which banking institutions in Toronto, Ontario, are not authorized or
obligated by law or executive order to be closed (a "Toronto Business Day") and if
any date for payment is not a Toronto Business Day, payment shall be made on the
next following Toronto Business Day.
7.
Interest shall be payable to the date of maturity of the Debentures and on default shall
be payable on any overdue amounts both before and after default and judgment at a
rate per annum equal to the greater of the rate specified on the Schedule as attached
to and forming part of the Debentures for such amounts plus 200 basis points or Prime
Rate (as defined below) plus 200 basis points, calculated on a daily basis from the
date such amounts become overdue for so long as such amounts remain overdue
and the Municipality shall pay to the registered holders any and all costs incurred by
the registered holders as a result of the overdue payment. Any amounts payable by
the Municipality as interest on overdue principal or interest and all costs incurred by
the registered holders as a result of the overdue payment in respect of the Debentures
shall be paid out of current revenue. Whenever it is necessary to compute any
amount of interest in respect of the Debentures for a period of less than one full year,
other than with respect to regular semi-annual interest payments, such interest shall
be calculated on the basis of the actual number of days in the period and a year of
365 days or 366 days as appropriate.
"Prime Rate" means, on any day, the annual rate of interest which is the arithmetic
mean of the prime rates announced from time to time by the following five major
Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of
Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of
Montreal; and The Toronto-Dominion Bank (the "Reference Banks") as their
reference rates in effect on such day for Canadian dollar commercial loans made in
Canada. If fewer than five of the Reference Banks quote a prime rate on such days,
the "Prime Rate" shall be the arithmetic mean of the rates quoted by the remaining
Reference Banks.
8.
In each year in which a payment of equal semi-annual instalments of combined
principal and interest becomes due in respect of the Capital Work(s) including the last
'non-equal' instalment, there shall be raised as part of the Municipality's general levy
the amounts of principal and interest payable by the Municipality in each year as set
out in Schedule "C" to the extent that the amounts have not been provided for by any
other available source including other taxes or fees or charges imposed on persons
or property by a by-law of any municipality.
9.
The Debentures may contain any provision for their registration thereof authorized by
any statute relating to municipal debentures in force at the time of the issue thereof.
10.
The Municipality shall maintain a registry in respect of the Debentures in which shall
be recorded the names and the addresses of the registered holders and particulars
of the Debentures held by them respectively and in which particulars of the
cancellations, exchanges, substitutions and transfers of Debentures, may be
recorded and the Municipality is authorized to use electronic, magnetic or other media
for records of or related to the Debentures or for copies of them.
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11.
The Municipality shall not be bound to see to the execution of any trust affecting the
ownership of any Debenture or be affected by notice of any equity that may be
subsisting in respect thereof. The Municipality shall deem and treat registered
holders of the Debentures as the absolute owners thereof for all purposes whatsoever
notwithstanding any notice to the contrary and all payments to or to the order of
registered holders shall be valid and effectual to discharge the liability of the
Municipality on the Debentures to the extent of the amount or amounts so paid .
Where a Debenture is registered in more than one name, the principal of and interest
from time to time payable on such Debenture shall be paid to or to the order of all the
joint registered holders thereof, failing written instructions to the contrary from all such
joint registered holders, and such payment shall constitute a valid discharge to the
Municipality. In the case of the death of one or more joint registered holders, despite
the foregoing provisions of this section, the principal of and interest on any
Debentures registered in their names may be paid to the survivor or survivors of such
holders and such payment shall constitute a valid discharge to the Municipality.
12.
The Debentures will be transferable or exchangeable at the office of the Treasurer of
the Municipality upon presentation for such purpose accompanied by an instrument
of transfer or exchange in a form approved by the Municipality and which form is in
accordance with the prevailing Canadian transfer legislation and practices, executed
by the registered holder thereof or such holder's duly authorized attorney or legal
personal representative, whereupon and upon registration of such transfer or
exchange and cancellation of the Debenture or Debentures presented, the Mayor and
the Treasurer shall issue and deliver a new Debenture or Debentures of an equal
aggregate principal amount in any authorized denomination or denominations as
directed by the transferee, in the case of a transfer or as directed by the registered
holder in the case of an exchange.
13.
The Mayor and the Treasurer shall issue and deliver new Debentures in exchange or
substitution for Debentures outstanding on the registry with the same maturity and of
like form which have become mutilated, defaced, lost, subject to a mysterious or
unexplainable disappearance, stolen or destroyed, provided that the applicant
therefor shall have: (a) paid such costs as may have been incurred in connection
therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously
or unexplainably missing, stolen or destroyed) furnished the Municipality with such
evidence (including evidence as to the certificate number of the Debenture in
question) and an indemnity in respect thereof satisfactory to the Municipality in its
discretion; and (c) surrendered to the Municipality any mutilated or defaced
Debentures in respect of which new Debentures are to be issued in substitution.
14.
The Debentures issued upon any registration of transfer or exchange or in substitution
for any Debentures or part thereof shall carry all the rights to interest if any, accrued
and unpaid which were carried by such Debentures or part thereof and shall be so
dated and shall bear the same maturity date and, subject to the provisions of this Bylaw, shall be subject to the same terms and conditions as the Debentures in respect
of which the transfer, exchange or substitution is effected.
15.
The cost of all transfers and exchanges, including the printing of authorized
denominations of the new Debentures, shall be borne by the Municipality. When any
of the Debentures are surrendered for transfer or exchange the Treasurer of the
Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures
surrendered for exchange; (b) in the case of an exchange, certify the cancellation and
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destruction in the registry; (c) enter in the registry particulars of the new Debenture or
Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry
particulars of the registered holder as directed by the transferor.
16.
Reasonable fees for the substitution of a new Debenture or new Debentures for any
of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably
missing, stolen or destroyed and for the replacement of any of the principal and
interest cheques (if any) that are mutilated, defaced, lost, mysteriously or
unexplainably missing, stolen or destroyed may be imposed by the Municipality.
When new Debentures are issued in substitution in these circumstances the
Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of
which new Debentures will be issued in substitution; (b) certify the deemed
cancellation and destruction in the registry; (c) enter in the registry particulars of the
new Debentures issued in substitution; and (d) make a notation of any indemnities
provided.
17.
Except as otherwise expressly provided herein, any notice required to be given to a
registered holder of one or more of the Debentures will be sufficiently given if a copy
of such notice is mailed or otherwise delivered to the registered address of such
registered holder.
18.
The Mayor and the Treasurer are hereby authorized to cause the Debentures to be
issued, one or more of the Clerk and Treasurer are hereby authorized to generally do
all things and to execute all other documents and other papers in the name of the
Municipality in order to carry out the issue of the Debentures and the Treasurer is
authorized to affix the Municipality's municipal seal to any of such documents and
papers.
19.
The money received by the Municipality from the sale of the Debentures to OILC,
including any premium, and any earnings derived from the investment of that money,
after providing for the expenses related to their issue, if any, shall be apportioned and
applied to the Capital Work(s) and to no other purpose except as permitted by the
Act.
20.
Subject to the Municipality's investment policies and goals, the applicable legislation
and the terms and conditions of the Debentures, the Municipality may, if not in default
under the Debentures, at any time purchase any of the Debentures in the open market
or by tender or by private contract at any price and on such terms and conditions
(including, without limitation, the manner by which any tender offer may be
communicated or accepted and the persons to whom it may be addressed) as the
Municipality may in its discretion determine.
21 .
This By-law takes effect on the day of passing.
By-law read a first and second time this 27th day of June, 2016
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By-law read a third time and finally passed this 27th day of June, 2016
Patrick Sayeau
Mayor
Debra McKinstry
Clerk
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The Corporation of The Township of Edwardsburgh/Cardinal
Schedule "A" to By-law Number 2016-43
(1)
(2)
(3)
(4)
(5)
(6)
By-law
Project
Description
Approved
Amount to be
Financed
Through the
Issue of
Debentures
Amount of
Debentures
Previously
Issued
Amount of
Debentures
to be Issued
Term of
Years of
Debentures
2016-12
EMS- County
Ambulance
Station
$800' 000 .00
$0.00
800,000.00
20 years
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Schedule "B" to By-law Number 2016-43
No. 2016-43
$8oo.ooo.oo
I
CANADA
Province of Ontario
FULLY REGISTERED INTEREST RATE 2.91% AMORTIZING DEBENTURE
The Corporation of The Township of Edwardsburgh/Cardinal (the "Municipality"), for value
received, hereby promises to pay to
ONTARIO INFRASTRUCTURE AND LANDS CORPORATION ("OILC")
or registered assigns, subject to the Cond itions attached hereto which form part hereof (the
"Conditions"), upon presentation and surrender of this debenture (or as otherwise agreed to by
the Municipality and OILC) by the maturity date of this debenture (July 15, 2036), the principal
amount of
EIGHT HUNDRED THOUSAND DOLLARS
----------------------------------- ($800' 000.00) --------------------------------by equal semi-annual instalments of combined principal and interest on the fifteenth day of
January and on the fifteenth day of July in each of the years 2017 to 2036, both inclusive, save
and except for the last instalment which may vary slightly from the preceding equal instalments,
in the amounts set forth in the attached Amortizing Debenture Schedule (the "Amortization
Schedule") and subject to late payment interest charges pursuant to the Conditions, in lawful
money of Canada. Subject to the Conditions, interest shall be paid until the maturity date of
this debenture, in like money in sem i-annual payments from the closing date, or from the last
date on which interest has been paid on this debenture, whichever is later, at the rate of 2.91
% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule.
Interest shall be paid on default at the applicable rate set out in the Amortization Schedule both
before and after default and judgment. The payments of principal and interest and the
outstanding amount of principal in each year are shown in the Amortization Schedule.
The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation
Act, 2011 (the "OILC Act, 2011 ") hereby irrevocably agrees that the Minister of Finance is
entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative
Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that
the Municipality fails to pay OILC on account of indebtedness evidenced by this debenture,
and to pay such amounts to OILC from the Consolidated Revenue Fund.
Th is debenture is subject to the Conditions.
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DATED at The Corporation of The Township of Edwardsburgh/Cardinal §Sat the 15th day of
July, 2016.
IN TESTIMONY WHEREOF and under the authority of By-law Number 2016-43 of the
Municipality duly passed on the 27th day of June, 2016 Council Meeting Date (the "By-law"),
this debenture is sealed with the municipal seal of the Municipality and signed by the Authority
Title and by the Treasurer thereof.
Date of Registration: July 15, 2016
(Seal)_ _ _ _ _ _ _ _ __
Patrick Sayeau,Mayor
OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to
section 25 of the OILC Act, 2011 as described in this debenture.
Ontario Infrastructure and Lands Corporation
by: _ _ _ _ _ _ _ _ _ _ _ __
Authorized Signing Officer
by:___ _ _ _~~---------Authorized Signing Officer
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LEGAL OPINION
We have examined the By-law of the Municipality authorizing the issue of amortizing
debentures in the principal amount of $800,000.00 dated July 15, 2016 and
maturing on July 15, 2036 payable in equal semi-annual instalments of combined
principal and interest on the fifteenth day of January and on the fifteenth day of July
in each of the years 2017 to 2036, both inclusive, save and except for the last
instalment which may vary slightly from the preceding equal instalments as set out
in Schedule "C" to the By-law.
In our opinion, the By-law has been properly passed and is within the legal powers
of the Municipality. The debenture issued under the By-law in the within form (the
"Debenture'') is the direct, general, unsecured and unsubordinated obligation of the
Municipality. The Debenture is enforceable against the Municipality subject to the
special jurisdiction and powers of the Ontario Municipal Board over defaulting
municipalities under the Municipal Affairs Act. This opinion is subject to and
incorporates all the assumptions, qualifications and limitations set out in our opinion
letter.
July 15, 2016
Ault & Ault
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CONDITIONS OF THE DEBENTURE
Form, Denomination, and Ranking of the Debenture
1.
The debentures issued pursuant to the By-law (collectively the "Debentures" and
individually a "Debenture") are issuable as fully reg istered Debentures without coupons.
2.
The Debentures are direct, general, unsecured and unsubordinated obligations of the
Municipality. The Debentures rank concurrently and equally in respect of payment of
principal and interest with all other debentures of the Municipality except for the
availability of money in a sinking or retirement fund for a particular issue of debentures.
3.
This Debenture is one fully registered Debenture registered in the name of OILC and
held by OILC.
Registration
4.
The Municipality shall maintain at its designated office a registry in respect of the
Debentures in which shall be recorded the names and the addresses of the registered
holders and particulars of the Debentures held by them respectively and in which
particulars of cancellations, exchanges, substitutions and transfers of Debentures, may
be recorded and the Municipality is authorized to use electronic, magnetic or other media
5.
ownership of any Debenture or be affected by notice of any equity that may be subsisting
in respect thereof. The Municipality shall deem and treat registered holders of
Debentures, including this Debenture, as the absolute owners thereof for all purposes
whatsoever notwithstanding any notice to the contrary and all payments to or to the
order of registered holders shall be valid and effectual to discharge the liability of the
Municipality on the Debentures to the extent of the amount or amounts so paid. Where
a Debenture is registered in more than one name, the principal of and interest from time
to time payable on such Debenture shall be paid to or to the order of all the joint
registered holders thereof, failing written instructions to the contrary from all such joint
registered holders, and such payment shall constitute a valid discharge to the
the foregoing provisions of this section, the principal of and interest on any Debentures
registered in their names may be paid to the survivor or survivors of such holders and
such payment shall constitute a valid discharge to the Municipality.
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Payments of Principal and Interest
6.
The record date for purposes of payment of principal of and interest on the Debentures
is as of 5:00p.m. on the sixteenth calendar day preceding any Payment Date including
the maturity date. Principal of and interest on the Debentures are payable by the
Municipality to the persons registered as holders in the registry on the relevant record
date. The Municipality shall not be required to register any transfer, exchange or
substitution of Debentures during the period from any record date to the corresponding
Payment Date.
7.
The Municipality shall make all payments in respect of equal semi-annual instalments
of combined principal and interest including the last 'non-equal' instalment on the
Debentures on the Payment Dates commencing on January 15, 2017 and ending on
July 15, 2036 as set out in Schedule "C" to the By-law, by pre-authorized debit in respect
of such interest and principal to the credit of the registered holder on such terms as the
Municipality and the registered holder may agree.
8.
The Municipality shall pay to the registered holder interest on any overdue amount of
principal or interest in respect of any Debenture, both before and after default and
judgment, at a rate per annum equal to the greater of the rate specified on the Schedule
as attached to and forming part of the Debenture for such amount plus 200 basis points
or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from
the date such amount becomes overdue for so long as such amount remains overdue
and the Municipality shall pay to the registered holder any and all costs incurred by the
registered holder as a result of the overdue payment.
9.
Whenever it is necessary to compute any amount of interest in respect of the
Debentures for a period of less than one full year, other than with respect to regular
semi-annual interest payments, such interest shall be calculated on the basis of the
actual number of days in the period and a year of 365 days or 366 days as appropriate.
10.
obligated by law or executive order to be closed (a "Toronto Business Day"), and if
any date for payment is not a Toronto Business Day, payment shall be made on the next
following Toronto Business Day as noted on the Amortization Schedule.
11.
The Debentures are transferable or exchangeable at the office of the Treasurer of the
Municipality upon presentation for such purpose accompanied by an instrument of
transfer or exchange in a form approved by the Municipality and which form is in
accordance with the prevailing Canadian transfer legislation and practices, executed by
the registered holder thereof or such holder's duly authorized attorney or legal personal
representative, whereupon and upon registration of such transfer or exchange and
cancellation of the Debenture or Debentures presented, a new Debenture or Debentures
of an equal aggregate principal amount in any authorized denomination or
denominations will be delivered as directed by the transferee, in the case of a transfer
or as directed by the registered holder in the case of an exchange.
12.
The Municipality shall issue and deliver Debentures in exchange for or in substitution
for Debentures outstanding on the registry with the same maturity and of like form in the
event of a mutilation, defacement, loss, mysterious or unexplainable disappearance,
theft or destruction, provided that the applicant therefor shall have: (a) paid such costs
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as may have been incurred in connection therewith; (b) (in the case of a mutilated,
defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture)
furnished the Municipality with such evidence (including evidence as to the certificate
number of the Debenture in question) and an indemnity in respect thereof satisfactory
to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated
or defaced Debentures in respect of which new Debentures are to be issued in
substitution.
13.
for any Debentures or part thereof shall carry all the rights to interest if any, accrued and
unpaid which were carried by such Debentures or part thereof and shall be so dated
and shall bear the same maturity date and, subject to the provisions of the By-law, shall
be subject to the same terms and conditions as the Debentures in respect of which the
transfer, exchange or substitution is effected.
14.
denominations of the new Debentures, shall be borne by the Municipality. When any of
the Debentures are surrendered for transfer or exchange the Treasurer of the
Municipality shall : (a) in the case of an exchange, cancel and destroy the Debentures
15.
Reasonable fees for the substitution of a new Debenture or new Debentures for any of
the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing,
stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or
unexplainably missing, stolen or destroyed principal and interest cheques (if any) may
be imposed by the Municipality. When new Debentures are issued in substitution in
these circumstances the Municipality shall: (a) treat as cancelled and destroyed the
Debentures in respect of which new Debentures will be issued in substitution; (b) certify
the deemed cancellation and destruction in the registry; (c) enter in the registry
particulars of the new Debentures issued in substitution; and (d) make a notation of any
indemnities provided.
16.
If OILC elects to terminate its obligations under the financing agreement entered into
between the Municipality and OILC, pursuant to which the Debentures are issued, OILC,
at its discretion, shall assess any losses that it may incur as a result of the termination
as follows: if on the date of termination the outstanding principal balance on the
Debentures is less than the net present value of the Debentures, the Municipality shall
pay the difference between these two amounts to OILC.
Notices
17.
registered holder of one or more of the Debentures will be sufficiently given if a copy of
such notice is mailed or otherwise delivered to the registered address of such registered
holder. If the Municipality or any registered holder is required to give any notice in
connection with the Debentures on or before any day and that day is not a Toronto
Business Day (as defined in section 10 of these Conditions) then such notice may be
given on the next following Toronto Business Day.
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•
18.
Unless otherwise expressly provided herein, any reference herein to a time shall be
considered to be a reference to Toronto time.
Governing Law
19.
The Debentures are governed by and shall be construed in accordance with the laws of
the Province of Ontario and the federal laws of Canada applicable in Ontario.
Definitions:
(a)
Canadian Schedule I banks, as of the issue date of this Debenture : Royal Bank of
Montreal; and The Toronto-Dominion Bank (the "Reference Banks") as their reference
rates in effect on such day for Canadian dollar commercial loans made in Canada. If
fewer than five of the Reference Banks quote a prime rate on such days, the "Prime
Rate" shall be the arithmetic mean of the rates quoted by the remaining Reference
Banks.
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THE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL
Schedule "C" to By-law Number 2016-43
LOAN AMORTIZATION SCHEDULE
Loan ..... :
Name ..... :
Principal:
Rate ..... :
Term .... . :
Paid ..... :
Matures .. :
1528
The Corporation ofThe Township of Edwardsburgh/Cardinal
800,000.00
02.9100
240
Semi-annual
Pay# Date
07/15/2036
Amount Due Principal Due
Interest Due Rem. Principal
----- ---------- --------------- --------------- --------------- --------------1 01/15/2017
2 07/15/2017
3 01/15/2018
4 07/15/2018
5 01/15/2019
6 07/15/2019
7 01/15/2020
8 07/15/2020
9 01/15/2021
10 07/15/2021
11 01/15/2022
12 07/15/2022
13 01/15/2023
14 07/15/2023
15 01/15/2024
16 07/15/2024
17 01/15/2025
18 07/15/2025
19 01/15/2026
20 07/15/2026
21 01/15/2027
22 07/15/2027
23 01/15/2028
24 07/15/2028
25 01/15/2029
26 07/15/2029
27 01/15/2030
28 07/15/2030
29 01/15/2031
30 07/15/2031
31 01/15/2032
32 07/15/2032
33 01/15/2033
34 07/15/2033
35 01/15/2034
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
14,882.53
15,099.07
15,318.76
15,541.65
15,767.78
15,997.20
16,229.96
16,466.11
16,705.69
16,948.76
17,195.36
17,445.55
17,699.39
17,956.91
18,218.19
18,483.26
18,752.19
19,025.04
19,301.85
19,582.69
19,867.62
20,156.69
20,449.97
20,747.52
21,049.40
21,355.67
21,666.39
21,981.64
22,301.47
22,625.96
22,955.16
23,289.16
23,628.02
23,971.81
24,320.60
11,640.00
11,423.46
11,203.77
10,980.88
10,754.75
10,525.33
10,292.57
10,056.42
9,816.84
9,573.77
9,327.17
9,076.98
8,823.14
8,565.62
8,304.34
8,039.27
7,770.34
7,497.49
7,220.68
6,939.84
6,654.91
6,365.84
6,072.56
5,775.01
5,473.13
5,166.86
4,856.14
4,540.89
4,221.06
3,896.57
3,567.37
3,233.37
2,894.51
2,550.72
2,201.93
785,117.47
770,018.40
754,699.64
739,157.99
723,390.21
707,393.01
691,163.05
674,696.94
657,991.25
641,042.49
623,847.13
606,401.58
588,702.19
570,745.28
552,527.09
534,043.83
515,291.64
496,266.60
476,964.75
457,382.06
437,514.44
417,357.75
396,907.78
376,160.26
355,110.86
333,755.19
312,088.80
290,107.16
267,805.69
245,179.73
222,224.57
198,935.41
175,307.39
151,335.58
127,014.98
15 of 30
36 07/15/2034
37 01/15/2035
38 07/15/2035
39 01/15/2036
40 07/15/2036
26,522.53
26,522.53
26,522.53
26,522.53
26,522.45
24,674.46
25,033.48
25,397.71
25,767.25
26,142.08
1,848.07
1,489.05
1,124.82
755.28
380.37
102,340.52
77,307.04
51,909 .33
26,142.08
0.00
-------------- -------------- -------------1,060,901.12
800,000.00
260,901.12
16 of 30
$8oo.ooo.oo I
No. 2016-43
CANADA
Province of Ontario
FULLY REGISTERED INTEREST RATE 2.91% AMORTIZING DEBENTURE
The Corporation of The Townsh ip of Edwardsburgh/Cardinal (the "Municipality"), for value
received, hereby promises to pay to
ONTARIO INFRASTRUCTURE AND LANDS CORPORATION ("OILC")
or registered assigns, subject to the Conditions attached hereto which form part hereof (the
"Conditions"), upon presentation and surrender of this debenture (or as otherwise agreed to by
the Municipality and OILC) by the maturity date of this debenture (July 15, 2036}, the principal
amount of
EIGHT HUNDRED THOUSAND DOLLARS
----------------------------------- ($800 ' 000.00) --------------------------------by equal semi-annual instalments of combined principal and interest on the fifteenth day of
January and on the fifteenth day of July in each of the years 2017 to 2036, both inclusive, save
and except for the last instalment which may vary slightly from the preceding equal instalments,
in the amounts set forth in the attached Amortizing Debenture Schedule (the "Amortization
Schedule") and subject to late payment interest charges pursuant to the Conditions, in lawful
money of Canada. Subject to the Conditions, interest shall be paid until the maturity date of
this debenture, in like money in semi-annual payments from the closing date, or from the last
date on which interest has been paid on this debenture, whichever is later, at the rate of 2.91
% per annum , in arrears, on the specified dates, as set forth in the Amortization Schedule.
Interest shall be paid on default at the applicable rate set out in the Amortization Schedule both
before and after default and judgment. The payments of principal and interest and the
outstanding amount of principal in each year are shown in the Amortization Schedule.
The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation
Act, 2011 (the "OILC Act, 2011 ") hereby irrevocably agrees that the Minister of Finance is
entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative
Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that
the Municipality fails to pay OILC on account of indebtedness evidenced by this debenture,
and to pay such amounts to OILC from the Consolidated Revenue Fund.
This debenture is subject to the Conditions .
DATED at the The Corporation of The Township of Edwardsburgh/Cardinal as at the 15th
day of July, 2016.
17 of 30
IN TESTIMONY WHEREOF and under the authority of By-law Number 2016-43 of the
Municipality duly passed on the 27th day of June, 2016 Council Meeting Date (the "By-law"),
this debenture is sealed with the municipal seal of the Municipality and signed by the Authority
Title and by the Treasurer thereof.
Date of Registration: July 15, 2016
(Seal)_ _ _ _ _ _ _ _ __
Patrick Sayeau,Mayor
Melanie Stubbs,Treasurer
OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to
section 25 of the OILC Act, 2011 as described in this debenture.
by: _ _ _ _ _ _ _ _ _ _ _ __
by:.~~~~~~~---------
18 of 30
LEGAL OPINION
We have examined the By-law of the Municipality authorizing the issue of amortizing
debentures in the principal amount of $800,000.00 dated July 15, 2016 and
maturing on July 15, 2036 payable in equal semi-annual instalments of combined
principal and interest on the fifteenth day of January and on the fifteenth day of July
in each of the years 2017 to 2036, both inclusive, save and except for the last
instalment which may vary slightly from the preceding equal instalments as set out
in Schedule "C" to the By-law.
In our opinion, the By-law has been properly passed and is within the legal powers
of the Municipality. The debenture issued under the By-law in the within form (the
"Debenture") is the direct, general, unsecured and unsubordinated obligation of the
Municipality. The Debenture is enforceable against the Municipality subject to the
special jurisdiction and powers of the Ontario Municipal Board over defaulting
municipalities under the Municipal Affairs Act. This opinion is subject to and
incorporates all the assumptions, qualifications and limitations set out in our opinion
letter.
July 15, 2016
Ault & Au lt
19 of 30
CONDITIONS OF THE DEBENTURE
Form, Denomination, and Ranking of the Debenture
1.
The debentures issued pursuant to the By-law (collectively the "Debentures" and
individually a "Debenture") are issuable as fully registered Debentures without coupons.
2.
The Debentures are direct, general, unsecured and unsubordinated obligations of the
Municipality. The Debentures rank concurrently and equally in respect of payment of
principal and interest with all other debentures of the Municipality except for the
availability of money in a sinking or retirement fund for a particular issue of debentures.
3.
This Debenture is one fully registered Debenture registered in the name of OILC and
held by OILC.
Registration
4.
The Municipality shall maintain at its designated office a registry in respect of the
Debentures in which shall be recorded the names and the addresses of the registered
holders and particulars of the Debentures held by them respectively and in which
particulars of cancellations, exchanges, substitutions and transfers of Debentures, may
be recorded and the Municipality is authorized to use electronic, magnetic or other media
5.
ownership of any Debenture or be affected by notice of any equity that may be subsisting
in respect thereof. The Municipality shall deem and treat registered holders of
Debentures, including this Debenture, as the absolute owners thereof for all purposes
whatsoever notwithstanding any notice to the contrary and all payments to or to the
order of registered holders shall be valid and effectual to discharge the liability of the
Municipality on the Debentures to the extent of the amount or amounts so paid. Where
a Debenture is registered in more than one name, the principal of and interest from time
to time payable on such Debenture shall be paid to or to the order of all the joint
registered holders thereof, failing written instructions to the contrary from all such joint
registered holders, and such payment shall constitute a valid discharge to the
the foregoing provisions of this section, the principal of and interest on any Debentures
registered in their names may be paid to the survivor or survivors of such holders and
such payment shall constitute a valid discharge to the Municipality.
20 of 30
Payments of Principal and Interest
6.
The record date for purposes of payment of principal of and interest on the Debentures
is as of 5:00p.m. on the sixteenth calendar day preceding any Payment Date including
the maturity date. Principal of and interest on the Debentures are payable by the
Municipality to the persons registered as holders in the registry on the relevant record
date. The Municipality shall not be required to register any transfer, exchange or
substitution of Debentures during the period from any record date to the corresponding
Payment Date.
7.
The Municipality shall make all payments in respect of equal semi-annual instalments
of combined principal and interest including the last 'non-equal' instalment on the
Debentures on the Payment Dates commencing on January 15, 2017 and ending on
July 15, 2036 as set out in Schedule "C" to the By-law, by pre-authorized debit in respect
of such interest and principal to the credit of the registered holder on such terms as the
Municipality and the registered holder may agree.
8.
The Municipality shall pay to the registered holder interest on any overdue amount of
principal or interest in respect of any Debenture, both before and after default and
judgment, at a rate per annum equal to the greater of the rate specified on the Schedule
as attached to and forming part of the Debenture for such amount plus 200 basis points
or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from
the date such amount becomes overdue for so long as such amount remains overdue
and the Municipality shall pay to the registered holder any and all costs incurred by the
registered holder as a result of the overdue payment.
9.
Whenever it is necessary to compute any amount of interest in respect of the
Debentures for a period of less than one full year, other than with respect to regular
semi-annual interest payments, such interest shall be calculated on the basis of the
actual number of days in the period and a year of 365 days or 366 days as appropriate.
10.
obligated by law or executive order to be closed (a "Toronto Business Day"), and if
any date for payment is not a Toronto Business Day, payment shall be made on the next
following Toronto Business Day as noted on the Amortization Schedule.
11.
The Debentures are transferable or exchangeable at the office of the Treasurer of the
Municipality upon presentation for such purpose accompanied by an instrument of
transfer or exchange in a form approved by the Municipality and which form is in
accordance with the prevailing Canadian transfer legislation and practices, executed by
the registered holder thereof or such holder's duly authorized attorney or legal personal
representative, whereupon and upon registration of such transfer or exchange and
cancellation of the Debenture or Debentures presented, a new Debenture or Debentures
of an equal aggregate principal amount in any authorized denomination or
denominations will be delivered as directed by the transferee, in the case of a transfer
or as directed by the registered holder in the case of an exchange.
12.
The Municipality shall issue and deliver Debentures in exchange for or in substitution
for Debentures outstanding on the registry with the same maturity and of like form in the
event of a mutilation, defacement, loss, mysterious or unexplainable disappearance,
theft or destruction, provided that the applicant therefor shall have: (a) paid such costs
21 of 30
as may have been incurred in connection therewith; (b) (in the case of a mutilated,
defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture)
furnished the Municipality with such evidence (including evidence as to the certificate
number of the Debenture in question) and an indemnity in respect thereof satisfactory
to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated
or defaced Debentures in respect of which new Debentures are to be issued in
substitution .
13.
for any Debentures or part thereof shall carry all the rights to interest if any, accrued and
unpaid which were carried by such Debentures or part thereof and shall be so dated
and shall bear the same maturity date and, subject to the provisions of the By-law, shall
be subject to the same terms and conditions as the Debentures in respect of which the
transfer, exchange or substitution is effected.
14.
denominations of the new Debentures, shall be borne by the Municipality. When any of
the Debentures are surrendered for transfer or exchange the Treasurer of the
Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures
15.
Reasonable fees for the substitution of a new Debenture or new Debentures for any of
the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing,
stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or
unexplainably missing, stolen or destroyed principal and interest cheques (if any) may
be imposed by the Municipality. When new Debentures are issued in substitution in
these circumstances the Municipality shall: (a) treat as cancelled and destroyed the
Debentures in respect of which new Debentures will be issued in substitution; (b) certify
the deemed cancellation and destruction in the registry; (c) enter in the registry
particulars of the new Debentures issued in substitution; and (d) make a notation of any
indemnities provided.
16.
If OILC elects to terminate its obligations under the financing agreement entered into
between the Municipality and OILC, pursuant to which the Debentures are issued, OILC,
at its discretion, shall assess any losses that it may incur as a result of the termination
as follows: if on the date of termination the outstanding principal balance on the
Debentures is less than the net present value of the Debentures, the Municipality shall
pay the difference between these two amounts to OILC.
Notices
17.
registered holder of one or more of the Debentures will be sufficiently given if a copy of
such notice is mailed or otherwise delivered to the registered address of such registered
holder. If the Municipality or any registered holder is required to give any notice in
connection with the Debentures on or before any day and that day is not a Toronto
Business Day (as defined in section 10 of these Conditions) then such notice may be
given on the next following Toronto Business Day.
22 of 30
18.
Unless otherwise expressly provided herein, any reference herein to a time shall be
considered to be a reference to Toronto time.
Governing Law
19.
The Debentures are governed by and shall be construed in accordance with the laws of
the Province of Ontario and the federal laws of Canada applicable in Ontario.
Definitions:
(a)
Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of
Montreal; and The Toronto-Dominion Bank (the "Reference Banks") as their reference
rates in effect on such day for Canadian dollar commercial loans made in Canada. If
fewer than five of the Reference Banks quote a prime rate on such days, the "Prime
Rate" shall be the arithmetic mean of the rates quoted by the remaining Reference
Banks.
23 of 30
LOAN AMORTIZATION SCHEDULE
Loan ..... :
Name .... .:
Principal:
Rate ..... :
Term .. ... :
Paid ... ..:
Matures .. :
1528
800,000.00
02 .9100
240
Semi-an nual
Pay# Date
07/15/2036
Amount Due Principal Due
Interest Due Rem . Principa l
----- ---------- --------------- --------------- --------------- --------------1 01/15/2017
2 07/15/2017
3 01/15/2018
4 07/15/2018
5 01/15/2019
6 07/15/2019
7 01/15/2020
8 07/15/2020
9 01/15/2021
10 07/15/2021
11 01/15/2022
12 07/15/2022
13 01/15/2023
14 07/15/2023
15 01/15/2024
16 07/15/2024
17 01/15/2025
18 07/15/2025
19 01/15/2026
20 07/15/2026
21 01/15/2027
22 07/15/2027
23 01/15/2028
24 07/15/2028
25 01/15/2029
26 07/15/2029
27 01/15/2030
28 07/15/2030
29 01/15/2031
30 07/15/2031
31 01/15/2032
32 07/15/2032
33 01/15/2033
34 07/15/2033
35 01/15/2034
36 07/15/2034
37 01/15/2035
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522 .53
26,522 .53
26,522.53
26,522 .53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522.53
26,522 .53
26,522.53
14,882 .53
15,099.07
15,318.76
15,541.65
15,767.78
15,997.20
16,229.96
16,466.11
16,705.69
16,948.76
17,195.36
17,445.55
17,699.39
17,956.91
18,218.19
18,483.26
18,752.19
19,025.04
19,301.85
19,582.69
19,867.62
20,156.69
20,449 .97
20,747.52
21,049 .40
21,355.67
21,666.39
21,981.64
22,301.47
22,625.96
22,955 .16
23,289.16
23,628.02
23,971.81
24,320.60
24,674.46
25,033 .48
11,640.00
11,423.46
11,203.77
10,980.88
10,754.75
10,525.33
10,292.57
10,056.42
9,816.84
9,573.77
9,327.17
9,076.98
8,823.14
8,565.62
8,304.34
8,039.27
7,770.34
7,497.49
7,220.68
6,939.84
6,654.91
6,365.84
6,072.56
5,775.01
5,473 .13
5,166.86
4,856.14
4,540.89
4,221.06
3,896.57
3,567 .37
3,233 .37
2,894.51
2,550.72
2,201.93
1,848.07
1,489.05
785,117.47
770,018.40
754,699 .64
739,157.99
723,390.21
707,393.01
691,163.05
674,696.94
657,991.25
641,042 .49
623,847.13
606,401.58
588,702.19
570,745.28
552,527.09
534,043 .83
515,291.64
496,266.60
476,964.75
457,382.06
437,514.44
417,357.75
396,907.78
376,160.26
355,110.86
333,755.19
312,088.80
290,107.16
267,805 .69
245,179.73
222,224.57
198,935.41
175,307.39
151,335.58
127,014.98
102,340.52
77,307.04
24 of 30
38 07/15/2035
39 01/15/2036
40 07/15/2036
26,522.53
26,522 .53
26,522.45
1,060,901.12
25,397.71
25,767.25
26,142.08
800,000.00
1,124.82
755.28
380.37
51,909.33
26,142.08
0.00
260,901.12
25 of 30
CERTIFICATE
To:
Ault & Ault
And To:
OILC
IN THE MATTER OF an issue of a 20 year, 2.91 %amortizing debenture of
The Corporation of The Township of Edwardsburgh/Cardinal (the
"Municipality") in the principal amount of $800,000.00 for the capital work(s)
of the Municipality in Currency, authorized by Debenture By-law Number
2016-43 (the "Debenture By-law");
AND IN THE MATTER OF authorizing by-laws of the Municipality
enumerated in Schedule "A" to the Debenture By-law.
I, Debra McKinstry, Clerk of the Municipality, DO HEREBY CERTIFY THAT:
1.
The Debenture By-law was finally passed and enacted by the Council of the
Municipality on the June 27, 2016 in full compliance with the Municipal Act, 2001, as
amended (the "Act") at a duly called meeting at which a quorum was present. Forthwith after
the passage of the Debenture By-law, the same was signed by the Mayor and the Clerk and
sealed with the municipal seal of the Municipality.
2.
The authorizing by-law referred to in Schedule "A" to the Debenture By-law (the
"Authorizing By-law") have been enacted and passed by the Council of the Municipality in full
compliance with the Act at a meeting at which a quorum was present. Forthwith after the
passage of the Authorizing By-law the same was signed by the Mayor and by the Clerk and
sealed with the municipal seal of the Municipality.
3.
With respect to the undertaking of the capital works described in the Debenture
By-law (individually a "Capital Work" and collectively the "Capital Works"), before the Council
of the Municipality exercised any of its powers in respect of the Capital Work(s), and before
authorizing any additional cost amount and any additional debenture authority in respect
thereof, the Council of the Municipality had its Treasurer calculate the updated limit in respect
of the relevant annual debt and financial obligation limit received from the Ministry of Municipal
Affairs and Housing in accordance with the applicable debt and financial obligation limits
regulation . In this connection, before the Council of the Municipality authorized the Capital
Work(s), each such additional cost amount and each such additional debenture authority, the
Treasurer determined that the estimated annual amount payable in respect of the Capital
Work(s), each such additional cost amount and each such additional debenture authority,
would not cause the Municipality to reach or exceed its updated limit. Accordingly, the Council
of the Municipality authorized the Capital Work(s), each such additional cost amount and each
such additional debenture authority, without the approval of the Ontario Municipal Board
pursuant to the applicable debt and financial obligation limits regulation .
4.
No application has been made or action brought to quash, set aside or declare
invalid the Debenture By-law or the Authorizing By-law nor have the same been in any way
26 of 30
repealed, altered or amended and the Debenture By-law and the Authorizing By-law are now
in full force and effect.
5.
All of the recitals contained in the Debenture By-law and the Authorizing By-law
are true in substance and fact.
6.
To the extent that the public notice provisions of the Act are applicable, the
Authorizing By-law and the Debenture By-law have been enacted and passed by the Council
of the Municipality in full compliance with the applicable public notice provisions of the Act.
7.
None of the debentures authorized to be issued by the Authorizing By-law have
been previously issued.
8.
The respective principal amount of debentures which is to be issued pursuant to
the Debenture By-law in respect of the Capital Work(s) does not exceed the respective net cost
of such Capital Work(s) to the Municipality.
9.
The debenture certificate issued pursuant to the Debenture By-law (the "OILC
Debenture") has been signed by Mayor and by the Treasurer of the Municipality. The OILC
Debenture is in all respects in accordance with the Debenture By-law and in issuing the OILC
Debenture in the amount of $800,000 .00 which is now being issued to Ontario Infrastructure
and Lands Corporation pursuant to the Debenture By-law, the Municipality is not exceeding its
borrowing powers.
10.
The Municipality is not subject to any restructuring order under part V of the Act
or other statutory authority, accordingly, no approval of the Authorizing By-law and of the
Debenture By-law and/or of the issue of the OILC Debentures is required by any transition
board or commission appointed in respect of the restructuring of the municipality.
11.
The Authorizing By-law and the Debenture By-law and the transactions
contemplated thereby do not conflict with, or result in a breach or violation of any statutory
provisions which apply to the Municipality or any agreement to which the Municipality is a party
or under which the Municipality or any of its property is or may be bound, or, to the best of my
knowledge, violate any order, award, judgment, determination, writ, injunction or decree
applicable to the Municipality of any regulatory, administrative or other government or public
body or authority, arbitrator or court.
DATED at the The Corporation of The Township of Edwardsburgh/Cardinal as at the 15th day
of July, 2016.
[AFFIX SEAL]
Debra McKinstry, Clerk
27 of 30
CERTIFICATE OF SIGNATURE AND NO LITIGATION
TO:
Ault & Ault
And To:
OILC
IN THE MATTER OF an issue of a 20 year, 2.91% amortizing
debenture of The Corporation of The Township of
Edwardsburgh/Cardinal (the "Municipality") in the principal amount
of $800,000.00, authorized by Debenture By-law Number 2016-43
(the "Debenture By-law")
I, Melanie Stubbs, Treasurer of the Municipality, do hereby certify that on or before July
15, 2016, I as Treasurer, signed the fully registered amortizing debenture numbered
2016-43 in the principal amount of $800,000.00 dated July 15, 2016, registered in the
name of Ontario Infrastructure and Lands Corporation and authorized by the Debenture
By-law (the "OILC Debenture").
I further certify that on or before July 15, 2016, the OILC Debenture was signed by
Patrick Sayeau, Mayor of the Municipality at the date of the execution and issue of the OILC
Debenture, that the OILC Debenture was sealed with the seal of the Municipality, and that the
OILC Debenture is in all respects in accordance with the Debenture By-law.
I further certify that the said Patrick Sayeau is the duly elected Mayor of the
Municipality and that I am the duly appointed Treasurer of the Municipality and that we were
severally authorized under the Debenture By-law to execute the OILC Debenture in the manner
aforesaid and that the OILC ·Debenture is entitled to full faith and credence.
I further certify that no litigation or proceedings of any nature are now pending or
threatened, attacking or in any way attempting to restrain or enjoin the issue and delivery of
the OILC Debenture or in any manner questioning the proceedings and the authority under
which the same is issued, or affecting the validity thereof, or contesting the title or official
capacity of the said Mayor or myself as Treasurer of the Municipality, and no authority or
proceedings for the issuance of the OILC Debenture or any part of it has been repealed,
revoked or rescinded in whole or in part.
DATED at The Corporation of The Township of Edwardsburgh/Cardinal as at the
15th day of July, 2016.
Melanie Stubbs
Treasurer
I, Debra McKinstry, Clerk of the Municipality do hereby certify that the signature of
Melanie Stubbs, Treasurer of the Municipality described above, is true and genuine.
[AFFIX SEAL]
Debra McKinstry
Clerk
28 of 30
DEBENTURE TREASURER'S CERTIFICATE
To:
Ault & Ault
And To:
OILC
IN THE MATTER OF an issue of a 20 year, 2.91% amortizing
debenture of The Corporation of The Township of
Edwardsburgh/Cardinal (the "Municipality") in the principal amount
of $800,000.00, authorized by Debenture By-law Number 2016-43
(the "Debenture By-law")
AND IN THE MATTER OF authorizing by-laws of the Municipality
enumerated in Schedule "A" to the Debenture By-law.
I, Melanie Stubbs,Treasurer of the Municipality, DO HEREBY CERTIFY THAT:
1.
The Municipality has received from the Ministry of Municipal Affairs and Housing its
annual debt and financial obligation limit for the relevant years.
2.
With respect to the undertaking of the capital works described in the Debenture By-law
(individually a "Capital Work" and collectively the "Capital Works"), before the Council of the
Municipality authorized the Capital Work(s), and before authorizing any additional cost amount
and any additional debenture authority in respect thereof, the Treasurer calculated the updated
relevant debt and financial obligation limit in accordance with the applicable debt and financial
obligation limits regulation (the "Regulation"). The Treasurer thereafter determined that the
estimated annual amount payable in respect of the Capital Work(s), each such additional cost
amount and each such additional debenture authority, would not cause the Municipality to
reach or to exceed the relevant updated debt and financial obligation limit as at the date of the
Council's approval. Based on the Treasurer's determination, the Council of the Municipality
authorized the Capital Work(s), each such additional cost amount and each such additional
debenture authority, without the approval of the Ontario Municipal Board pursuant to the
Regulation.
3.
As at the date hereof the Municipality has not reached or exceeded its updated annual
debt and financial obligation limit for 2016.
4.
In updating the relevant debt and financial obligation limit(s), the estimated annual
amount payable described in Section 4(2) of the Regulation was determined based on current
interest rates and amortization periods which do not, in any case, exceed the lifetime of any of
the purposes of the Municipality described in such section, all in accordance with generally
accepted accounting principles for local governments as recommended, from time to time, by
the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants.
5.
The term within which the debentures to be issued for the Municipality in respect of the
Capital Work(s) pursuant to the Debenture By-law are made payable does not exceed the
lifetime of such Capital Work(s).
6.
The principal amount now being financed through the issue of debentures pursuant to
the Debenture By-law in respect of the Capital Work(s) does not exceed the net cost of each
such Capital Work(s) to the Municipality.
29 of 30
•
7.
The money received by the Municipality from the sale of the debentures issued pursuant
to the Debenture By-law, including any premium, and any earnings derived from the investment
of that money after providing for the expenses related to their issue, if any, shall be apportioned
and applied to the Capital Work(s), and to no other purpose except as permitted by the
Municipal Act, 2001.
8.
The representations and warranties of the Municipality set out in paragraph 2 of the
Financing Agreement (as defined in the Debenture By-law) were true and correct as of the date
of the request to purchase the debentures in respect of the Capital Work(s) pursuant to the
Debenture By-law and are true and correct as of the date hereof.
DATED at the The Corporation of The Township of Edwardsburgh/Cardinal as at the 15th day
of July, 2016.
[AFFIX SEAL]
Melanie Stubbs,Treasurer
30 of 30
FORM OF OPINION
[Letterhead of External Counsel]
July 15, 2016
777 Bay Street, 9th Floor
Toronto, ON M5G 2C8
Dear Sirs:
Re:
OILC file number 15Edw0700315096FA
July 15, 2016 OILC 2.91% Amortizing Debentures $800,000.00
We have acted as counsel to The Corporation of The Township of
Edwardsburgh/Cardinal (the "Municipality") in connection with the issue and sale today
by the Municipality to the Ontario Infrastructure and Lands Corporation ("OILC") of
$800,000.00 aggregate principal amount of amortizing debentures (the "OILC
Debentures") maturing on July 15, 2036 and payable in equal semi-annual instalments
of combined principal and interest on the fifteenth day of January and on the fifteenth
day of July in each of the years 2017 to 2036, both inclusive as set out in Schedule "C"
to By-law Number 2016-43 (the "Debenture By-law"). The OILC Debentures bear
interest at the rate of 2.91% per annum in each year of their currency. The OILC
Debentures issued today for the capital work(s) of The Corporation of The Township of
Edwardsburgh/Cardinal on whose behalf the debentures are issued are represented by
one fully registered definitive debenture certificate registered in the name of OILC.
The OILC Debentures issued today are payable as to semi-annual
instalments of combined principal and interest as described above by pre-authorized
debit. The OILC Debentures do not provide for redemption prior to their maturity date.
We have considered such questions of law, examined such statutes and
regulations, public records, certified copies or records of the Municipality, certificates
and other documents and made such investigations as we have considered necessary
or desirable to enable us to express the opinions given. We have also examined and
relied upon the following:
0307
1.
By-law Number 2016-43 of the Municipality (the "Debenture By-law");
2.
Certificate of the Clerk of the Municipality dated July 15, 2016;
1 of2
Closing Date
3.
Certificate of Signature and No Litigation of the Municipality dated July 15,
2016 ; and
4.
Certificate of the Treasurer of the Municipality dated July 15, 2016.
In our examinations, we have assumed the genuineness of all signatures,
the authenticity of all documents submitted to us as originals, and the conformity to
authentic original documents of all documents submitted to us as copies.
The opinions expressed below are limited to the laws of the Province of
Ontario and the laws of Canada applicable therein.
The opinions set out herein are given as at the date hereof and rel iance
on such opinions after the date hereof must be on the assumption that there has been
no change in the law or in the facts on which the opinions are based; we expressly
disclaim any obligation to advise any person to whom this opinion is addressed of any
matters (including without limitation any facts or circumstances or any subsequently
enacted , published or reported laws, regulations or judicial decisions having retroactive
effect) which may come to our attention after the date hereof and which may affect any
of the opinions set out herein.
Based upon and subject to the foregoing, we are of the opinion that:
1.
The Debenture By-law has been properly passed and is within the legal
powers of the Municipality.
2.
The OILC Debentures are direct, general, unsecured and unsubordinated
obligations of the Municipality and rank concurrently and equally in respect
of payment of principal and interest thereon with all other debentures of
the Municipality except as to the availability of money in a sinking or
retirement fund for a particular issue of debentures.
3.
The OILC Debentures are enforceable against the Municipality, subject to
the special jurisd iction and powers of the Ontario Municipal Board over
defaulting municipalities under the Municipal Affairs Act (Ontario).
This opinion is for the sole use of OILC and in connection with the transaction described
above, and may not be relied upon by any other person or for any other purpose, nor
quoted from or referred to in any other document without our prior written consent.
Yours truly,
0307
2 of2
lib)
THE CORPORATION OF THE
TOWNSHIP OF EDWARDSBURGH/CARDINAL
BY-LAW NO. 2016"TO AMEND BY-LAW 2015-01 TO APPOINT MEMBERS AND REPRESENTATIVES TO
CERTAIN BOARDS AND COMMITTEES AS AMENDED"
WHEREAS By-law 2015-01, being a by-law to appoint members and representatives
to certain boards and committees was passed by Municipal Council at its regular
meeting of January 12, 2015;
AND WHEREAS By-law 2015-01 was amended by By-law 2015-31 and 2016-01;
AND WHEREAS it is deemed desirable to further amend said by-law;
NOW THEREFORE the Council of the Corporation of the Township of
Edwardsburgh/Cardinal enacts as follows:
1.
That Section 6 is added as follows:
That the following are appointed to the Mainsville Cemetery Board:
Steve Deschamps
Robert Hamilton
Melanie Stubbs
2.
That existing Sections 6-23 of By-law 2015-01 are renumbered 7-24.
3.
That this by-law will come into force and effect upon passing.
Read a first and second time in open Council this 2ih day of June, 2016.
Read a third and final time, passed, signed and sealed in open Council this 2ih day
of June, 2016.
Mayor
Clerk
THE CORPORATION OF THE TOWNSHIP OF
EDWARDSBURGH/CARDINAL
BY-LAW NO. 2016"TO AMEND BY-LAW 2012-05 AS AMENDED BEING A BY-LAW RESPECTING
PERMITS RELATING TO CONSTRUCTION, DEMOLITION, CHANGE OF USE,
INSPECTIONS AND PRIVATELY OWNED SWIMMING POOLS"
WHEREAS Section 391 (1) of the Municipal Act, SO 2001, c.25, as amended,
authorizes a municipality to impose fees or charges;
AND WHEREAS By-law 2012-05, enacted the 23rd day of January, 2012, establishes
rules respecting building permits in the Township of Ewardsburgh/Cardinal;
1
AND WHEREAS By-law 2012-46, enacted the 25 h day of June, 2012, added Section
27.3 Fees Payable and Schedule "B";
AND WHEREAS Council deems it adviseable to amend the Fee Schedule;
AND WHEREAS a public meeting with respect to building permit fees was held on
June 6, 2016;
NOW THEREFORE BE IT RESOLVED that the Council of the Township of
1.
That Section 27.3 is added to By-law 2012-05:
SECTION 27- FEES PAYABLE
27.3 Schedule "B" attached hereto establishes the fee schedule for building
permits issued in the Township of Edwardsburgh/Cardinal.
2.
That all other provisions of By-law 2012-05 as amended will remain in force and
effect.
3.
That By-law 2012-46 is hereby repealed.
4.
That this amendment will take effect immediately upon passing.
Read a first and second time in open Council this 27th day of June, 2016.
Read a third and final time, passed, signed and sealed in open Council this 27th day
of June, 2016.
Mayor
Deputy Clerk
Schedule "8" to Bylaw 2016-_
Fee Schedule for building permits
Class
Minimum fee for issuing permit
Minimum fee for permit with 1 inspe
New Residential Living Space New
Residential
New Residential Non-living space
(Garages, Sheds, Decks,
Unfinished basements etc.)
Renovation to Residentiai/Commerc
Institutio na 1/ Industrial/Ag ricu ltu ra I
New
Commercial/Industrial/Institutional
Agricultural
Fee
$95
$150
$1.25/ sq ft
$0.40/ sq ft
$0.40 sq ft
$0.40/ sq ft
Residential Pool
$0.40/ sq ft (Max
$1500)
$95
Wood Stove
Demolition
Plumbing
Temporary Use
Transfer of Permit
Renewal of Permit
Revision of Permit
Value based
Miscellaneous Site Inspections
$95
$95
$95
$95
$95
$95
$95
$9/ $1000 (Min $95)
$95
BY-LAW NO. 2016"A BY-LAW TO APPOINT A TEMPORARY MUNICIPAL
BY-LAW ENFORCEMENT OFFICER"
WHEREAS the Police Services Act, RSO 1990, Chapter P15, Section 15(1 ),
authorizes the Council of any municipality to appoint municipal law enforcement
officers to enforce the by-laws of the municipality;
1.
That Jonathan Wieler is hereby appointed as Temporary Municipal By-law
Enforcement Officer.
2.
That by-law 2016-31 is hereby repealed.
3.
That this by-law will come into force and effect on June 27, 2016.
of June, 2016.
Mayor
Clerk
\\-0
BY-LAW NO. 2016"TO AMEND BY-LAW 2014-76 AS AMENDED TO APPOINT MEMBERS OF THE
EDWARDSBURGH/CARDINAL PUBLIC LIBRARY BOARD"
WHEREAS By-law 2014-76, being a by-law to appoint members of the
Edwardsburgh/Cardinal Public Library Board was passed by Municipal Council at its
regular meeting of December 15, 2014;
AND WHEREAS it is deemed desirable to amend said by-law;
NOW THEREFORE the Council of the Corporation of the Township of Edwardsburg hi
Cardinal enacts as follows:
1.
That Section 1 of By-law 2014-76 is amended by adding the following
appointment:
Joan MacKinnon
2.
That Section 1 of By-law 2014-76 is amended by deleting the following
appointment:
Judy Roy
3.
That all other provisions of By-law 2014-76 as amended shall remain in force
and effect.
4.
That this by-law shall come into force and take effect immediately upon
passing.
of June, 2016.
Mayor
Clerk
BY-LAW NO. 2016"A BY-LAW TO ESTABLISH A HIGHWAY IN THE TOWNSHIP OF
EDWARDSBURGH/CARDINAL."
WHEREAS The Municipal Act, 2001, SO 2001, c. 25, Section 31 (1) states that a
municipality may establish a highway by by-law;
AND WHEREAS Section 47 of the Municipal Act, 2001, c. 25 provides that the
Council of a municipality may name a local municipal highway;
1.
That the lands lying and being in the Township of Edwardsburgh/Cardinal,
Geographic Township of Edwardsburgh, County of Grenville, Province of
Ontario and located in Lots 851 to 856, Plan 55 Port of Prescott; Part of Block
1 Plan 55 Port of Prescott; Pt Gore in front of Park Lt 2 and 3 first tier W of
Town PI 6 Johnstown; Part Park Lt 4 first tier W of Town PI 6 Johnstown; Part
of Lot 31 Con 1 Edwardsburgh; and Part of the Road Allowance between Lots
30 and 31, Concession 1 Edwardsburgh, being Part 1 on 15R-1 0827;
Edwardsburgh/Cardinal, are hereby dedicated as a public highway in the
Corporation of the Township of Edwardsburgh/Cardinal.
2.
That the said lands are hereby dedicated as part of the Township Road System
of the Corporation of the Township of Edwardsburgh/Cardinal
3.
That the road herein described is named Edison Avenue.
4.
That by-law 2008-57 of the Township of Edwardsburgh/Cardinal is hereby
repealed.
5.
That this bylaw will take place immediately upon passing.
of June, 2016.
Mayor
Clerk
BY-LAW NO. 2016"A BY-LAW TO STOP UP AND CLOSE AN UNOPENED ROAD ALLOWANCE
LOCATED IN PART EDISON AVE PL 55 PORT OF PRESCOTT, BEING PART 2
ON 15R11770."
(PLAN 55, PORT OF PRESCOTT PART 2 ON REFERENCE PLAN 15R11770)
WHEREAS Municipal Council of the Corporation of the Township of
Edwardsburgh/Cardinal deems it expedient and in the public interest that the road
allowance in Part Edison Ave PI 55 Port of Prescott, being Part 2 on 15R11770;
Township of Edwardsburgh/Cardinal; being all of PIN 68155-0712(LT) in the Registry
Office for the Registry Division of Leeds-Grenville be stopped up and closed;
AND WHEREAS Section 27(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, empowers a municipality to pass by-laws in respect of a highway over
which it has jurisdiction;
1.
That the unopened road allowance, as set out and described in Schedule "A"
attached be closed.
2.
That the Mayor and Clerk are hereby authorized to execute such documents as
are neceassy to affect such closure.
3.
That this by-law will come into force and effect upon passing.
of June, 2016.
Mayor
Clerk
Schedule "A" to By-law 2016-_
A parcel of land, being an unopened road allowance, located Part Edison Ave PL 55
Port of Prescott, being Part 2 on 15R11770; Township of Edwardsburgh/Cardinal;
being all of PIN 68155-0712(L T) in the Registry Office for the Registry Division of
Leeds-Grenville.
I I~
BY-LAW NO. 2016"A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO
EXECUTE A MARKETING LICENSE AGREEMENT WITH SERVICE LINE
WARRANTIES OF CANADA, INC."
WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 9 gives the
municipality the capacity, rights, powers and privileges of a natural person for the
purpose of exercising its authority under this Act;
WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 8(1) states that
the powers of a municipality shall be interreted broadly so as to confer broad
authority on municipalities to govern their affairs as they consider appropriate and to
enhance their ability to respond to municipal issues;
WHEREAS the Municipal Act 2001, SO 2001, Chapter 25, Section 8(2) states that in
the event of ambiguity, the ambiguity shall be resolved so as to include, rather than
exclude, municipal powers that existed before the Municipal Act, 2001 came into
force;
AND WHEREAS Municipal Council deems it desirable to enter into a marketing
license agreement with Service Line Warranties of Canada Inc. for purposes of
further educating reisdents of possible sewer and water line warranties;
NOW THEREFORE the Council of the Corporation of the Township of Edwardsburgh
Cardinal enacts as follows:
1.
That the Mayor and Clerk are hereby authorized to execute the marketing
license agreement attached hereto as "Marketing License Agreement"
2.
That the "Marketing License Agreement" and its Schedules attached thereto
shall form part of this by-law.
3.
This by-law will come into force and take effect on its passing.
of June, 2016.
Mayor
Clerk
MARKETING LICENSE AGREEMENT BETWEEN TOWNSHIP OF
EDW ARDSBURGH/CARDINAL, ONTARlO & SERVICE LINE WARRANTIES OF
CANADA, INC.
This MARKETING LICENSE AGREEMENT ("Agreement") entered into this __day
of
, 2016 ("Effective Date"), by and between Township of
Edwardsburgh/Cardinal, Ontario, a municipal corporation in the Province of Ontario
("Municipality"), and Service Line Warranties ofCanada, Inc. ("SLWC"), a corporation
organized under the laws of British Columbia, herein collectively referred to singularly as
"Party and collectively as the "Parties".
RECITALS
WHEREAS, SLWC has entered into a Master Contract with Local Authority Services, a
not-for-profit corporation under the laws of Canada and an affiliate of the Association of
Municipalities of Ontario, to provide services to participating Ontario municipalities; and
WHEREAS, pursuant to Municipal policy, sewer and water line laterals between the
mainlines and the connection on residential private property are to be maintained by the
individual residential property owner ("Residential Property Owner"); and
WHEREAS, Municipality desires to offer Residential Property Owners the opportunity,
but not the obligation, to purchase service lateral warranties and other warranty products or
services ("Warranty Products"); and
WHEREAS, SLWC has agreed to provide the Warranty Products to Residential
Property Owners subject to the terms and conditions contained herein;
NOW, THEREFORE, in consideration of the foregoing recitals, and for other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and with
the intent to be legally bound hereby, the Parties agree as follows:
AGREEMENT
1.
Municipality hereby grants to SL WC the right to offer the Warranty Products to
Residential Property Owners within the Municipality's boundaries subject to the terms and
conditions herein. Municipality further agrees that it will provide to SLWC's Canadian print
house (the "Print House") a list of names and addresses of Residential Property Owners, on the
strict understanding that such list shall be only used for the limited purpose of mailing materials
related to the program and approved by Municipality as contemplated by this Marketing
License Agreement and that such list shall not be made available to SLWC.
2.
Municipality hereby grants to SLWC a non-exclusive license ("License") to use
Municipality's name and logo on letterhead, advertising, billing and marketing materials to be
sent to Residential Property Owners from time to time, all at SLWC's sole cost and expense and
subject to Municipality's prior review and approval, which will not be
unreasonably conditioned, delayed, or withheld.
3.
a) The term of this Agreement ("Term") shall be three (3) years from the Effective
Date. The Agreement will automatically renew for additional one (1) year terms ("Renewal
Term") unless one of the Parties gives the other written notice at least ninety (90) days prior to
end of the Term or a Renewal Term that the Party does not intend to renew this Agreement.
b) The Municipality may terminate this Agreement thirty (30) days after giving written
notice to SL WC that SL WC is in material breach ofthis Agreement if said breach is not cured
during said thirty (30) period. During the Term, SL WC shall conduct marketing campaigns at
the times and prices indicated on Exhibit "A" attached hereto.
4.
As consideration for such License, SLWC will pay to Municipality five percent (5%) of
revenue for Warranty Products collected from Residential Property Owners ("License Fee")
during the year. The first payment shall be due by January 30th of the year after the first year
Term. Succeeding License Fee payments shall be made on an annual basis throughout the Term
and any Renewal Term, due and payable on January 30th of the succeeding year. SL WC shall
include with the License Fee payment to Municipality a statement signed by an SL WC
corporate officer certifying the amount of revenue from Warranty Products. Municipality will
have the right, at its sole expense, to conduct an annual audit, upon reasonable notice and during
normal business hours, of SLWC's books and records pertaining to revenue generated by this
Agreement while this Agreement is in effect and for one (I) year after any termination of this
Agreement.
5.
SLWC hereby agrees to protect, indemnify, and hold the Municipality, its elected
officials, officers, employees and agents (collectively or individually, "Indemnitee"), harmless
from and against any and all claims, damages, losses, expenses, suits, actions, decrees,
judgments, awards, attorneys' fees and court costs (individually or collectively, "Claim"), which
an Indemnitee may suffer or which may be sought against or are recovered or obtainable from
an Indemnitee, as a result of, or by reason of, or arising out of or in consequence of any act or
omission, negligent or otherwise, of the SLWC or its officers, employees, contractors,
subcontractors, agents or anyone who is directly or indirectly employed by, or is acting in
concert with, SLWC or its officers, its employees, contractors, subcontractors, or agents in the
performance of this Agreement; provided that the applicable Indemnitee notifies SLWC of any
such Claim within a time that does not prejudice the ability of SLWC to defend against such
Claim. Any Indemnitee hereunder may participate in its, his, or her own defense, but will be
responsible for all costs incurred in connection with such participation in such defense.
6.
Any notice required to be given hereunder shall be deemed to have been given when
notice is (i) received by the Party to whom it is directed by mail or delivery service (ii)
telephonically faxed to the telephone number below provided that confirmation of
transmission is received thereof, or (iii) by e-mail to the applicable address noted below. The
notice shall be sent as follows:
To
Municipality:
ATTN: Debra McKinstry, CAO/Clerk
Township ofEdwardsburgh/Cardinal
18 Centre Street, PO Box 129
Spencerville, ON
Phone: (61 3) 658-3001
Email: [email protected]
To
SLWC:
ATTN: Vice President, Business Development
Service Line Warranties of Canada, Inc.
11 Grandview Circle, Suite 100
Canonsburg, P A 15 317
Phone: (720) 470-8037
E-mai I: bcarm ichael@util itysp.net
7.
No Third Party Beneficiary. Nothing expressed or implied in this Agreement is
intended, or should be construed, to confer upon or give any person or entity not a party to this
Agreement any third party beneficiary rights, interests, or remedies under or by reason of any
term, provision, condition, undertaking, warranty, representation, or agreement contained in this
Agreement.
8.
Modifications or Amendments/Entire Agreement. All ofthe representations and
obligations of the Parties are contained herein, and no modification, waiver or amendment of
this Agreement or of any of its conditions or provisions shall be binding upon a party unless in
writing signed by that Party or a duly authorized agent of that Party empowered by a written
authority signed by that party. The waiver by any Party of a breach of any provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach of that
provision by the same party, or of any other provision or condition of the Agreement. If any
provision ofthis Agreement is held by a court ofcompetentjurisdiction to be invalid, void or
unenforceable for whatever reason, the remaining provisions not so declared shall, nevertheless,
continue in full force and effect, without being impaired in any manner whatsoever.
9.
Authority. Each Party, or responsible representative thereof, has read this Agreement
and understands the contents thereof. The person(s) executing this Agreement on behalf of each
Party is empowered to do so and thereby bind the respective Party.
10.
This Agreement and the License granted herein may not be assigned by SL WC without
the previous written consent of the Municipality, such consent not to be unreasonably withheld.
11.
This Agreement may be executed in counterparts, all such counterparts will constitute
the same contract and the signature of any Party to any counterpart will be deemed a signature
to, and may be appended to, any other counterpart. Executed copies hereof may be delivered by
facsimile or e-mail and upon receipt will be deemed originals and binding upon the Parties
hereto, regardless of whether originals are delivered thereafter.
12.
Any litigation related to this Agreement shall be brought and prosecuted exclusively in
courts ofthe Province of Ontario. The governing law shall be the laws of Ontario and the laws
of Canada applicable therein.
13.
The above Recitals are incorporated by this reference and expressly made part of this
Agreement.
IN WITNESS WHEREOF, The Parties hereto have executed this Agreement on the day
and year first written above.
By:-----------
Service Line Warranties of Canada, Inc.
By: _ _ _ _ _ _ _ _ __
By: _ _ _ _ _ _ _ _ _ __
Service Line Warranty Program
Township of Edwardsburgh/Cardinal, ON
Term Sheet
June 16, 2016
(Term Sheet valid for 90 days)
I. Term of agreement
a. Initial term
i. Three years guaranteed (total of 8 campaigns)
II. Annual royalty- 5% of revenue for Warranty Products collected from Residential Property
Owners
a. Municipality logo on letterhead, advertising, billing, and marketing materials
b. Signature by Municipality official
III. Products offered
a. External sewer line warranty
b. External water line warranty
c. In-home plumbing warranty
IV. Scope of Coverage
a. External. sewer line warranty
i. Scope is from the Public ROW boundary until line daylights inside home ... of
which includes the service line under the concrete floor. [Note: If homeowner responsibility is
different than this language, please advise.]
b. External water line warranty
i. Scope is from the meter and/or curb box until it daylights inside home ... ofwhich
includes the service line under the concrete floor. [Note: If homeowner responsibility is
different than this language, please advise.)
c. In-home plumbing warranty
i. Scope covers residential in-home water supply lines and in-home sewer lines and
all drain lines connected to the main sewer stack that are broken or leaking inside the horne after
the point of entry. Coverage includes broken or leaking water, sewer, or drain lines that may be
embedded under the slab or basement floor. Coverage also includes repair of clogged toilets.
V. Marketing Campaigns- three seasonal campaigns per year (Spring, Fall and Winter)
a. 2016 Fall- Water
b. 2017 Spring - Sewer
c. 2017 Fall- Water
d. 2018 Winter- In-home plumbing
e. 2018 Spring - Sewer
f. 2018 Fall- Water
g. 2019 Winter- In-horne plumbing
h. 2019 Spring - Sewer
VI. Campaign Pricing
a. Sewer
i. Year 1 -$5.75 per month; $64.00 annually
ii. Year 2- $5.75 per month; $64.00 annually (subject to annual review)
iii. Year 3- $5.75 per month; $64.00 annually (subject to annual review)
b. Water
i. Year 1 - $5.00 per month; $55.00 annually
ii. Year 2-$5.00 per month; $55.00 annually (subject to annual
iii. Year 3- $5.00 per month; $55.00 annually (subject to annual
c. In-home plumbing
i. Year 1 - $6.50 per month; $73.00 annually
ii. Year 2- $6.50 per month; $73.00 annually (subject to annual
iii. Year 3 - $6.50 per month; $73.00 annually (subject to annual
review)
review)
review)
review)
Page 1 of 4
June 27, 2016
CAO's ADMINISTRATIVE UPDATE TO COUNCIL
ADMINISTRATION I ECONOMIC DEVELOPMENT
HR
Meadowlands
Subdivision
Industrial park
Giant Tiger
Land Bank
disposal
Port Cottage
Leases
Port
Governance
Prescott
WWTP
Bylaw
Grant
Applications
The annual performance appraisal season is underway and all
managers and supervisors will be meeting with their staff members to
review progress and identify areas for improvement.
The Counties have received an application to extend the draft plan
approval and their request for recommendation from the Township is
before you tonight. We expect an application for rezoning to permit
some semi-detached development in the next week or two.
The first phase of the Class C EA to secure water supply for the
Industrial Park is complete and the report has been provided to
Council. It is expected that a public information session will be
scheduled in July, which is slightly later than anticipated.
The survey and opinion of value required for sale of surplus lands at
the corner of County Road 2 and Edison have been completed.
Advertising for a 30 day period as per Township policy will be
underway in the coming days.
Work is underway to determine ownership of the rail spur between the
Port of Johnstown and the CN mainline.
Site work is proceeding at a rapid pace. Foundation construction is
underway and steel is being erected. We are not aware of any
problems or concerns and our contracted building inspector is on site
at least once per week.
No further information has been received.
The solicitor on this file will continue efforts to terminate the tenancy
of the one remaining cottage lot close to the Port. The structures
remaining on the other lots will be made secure in the coming weeks.
First draft documents have been prepared and distributed to all
members of the Admin & Finance Committee of the Whole. A special
meeting to review the bylaws in detail with the consulting lawyer is
scheduled for Tuesday June 28th at 6:30 pm
No further information has been received from Prescott with respect
to the reconciliation of the 2015 accounts. The next meeting of the
Joint Board of Management is scheduled for September 29.
Dawn Tutecky McDougall began her duties as Temporary Bylaw
Enforcement Officer Assistant May 16. Unfortunately she was unable
to continue in that position and has now been replaced by Jonathan
Wieler after a week of overlap training time to ensure as seamless a
transition as possible. A report is expected at the July 4 Admin &
Finance Committee of the Whole meeting.
Applications for two Canada 150 grants (Memorial Park in Cardinal
and Tennis Courts in Johnstown) have been completed and filed.
Resolutions of support have been requested on tonight's agenda.
Page 2 of 4
June 27, 2016
Upcoming
meeting
schedule
Absences
Tuesday, June 28 - CofW Admin & Finance Special Port Governance
Monday, July 4- CofW Admin & Finance
Monday, July 11 -CDC
Thursday, July 14- RAC
Monday, July 18- CofW PW/ES/F
Wednesday, July 20 - PMC
Monday, July 25 - Council
July 25 - August 5 - annual vacation
TREASURY
HR- Finance
AssistantAP/Payroll
2015 Audit
Asset
Management
Brandii Phillips began her duties as the Finance AssistantAP/Payroll on June 13 and is settling into her duties very well.
Auditors are putting the finishing touches on the 2015 Financial
Statements and they will be presenting them at the next Council
meeting on July 25. A special Admin/Finance Committee meeting is
proposed for 4:00 pm on the 25th to allow members an opportunity to
ask questions outside of the time restrictions imposed by a regular
Council agenda.
This living document is being worked on continually by the Treasurer
and by the other members of the Senior Management Team
FACILITIES/RECREATION
HR
Pools
lngredion
Centre
With funding assistance from the Ontario Sport and Recreation
Communities Fund a Recreation Programming Coordinator has been
hired for a two year position. Hope Dalton will begin work on July 4.
Health Unit inspections have now been completed for all three pools the baby pool and the big pool in Cardinal as well as the pool in
Johnstown -and all were authorized for opening. Township staff
have worked very hard to make sure that everything was completed
and in good shape.
The summer program brochure has been completed and distributed
and registration dates are ongoing. Registration has been brisk and
the first two sessions of day camp are filling quickly.
Council discussed making the walking track available during the
month of July in response to requests from the public at the
Committee meeting on June 20. After discussing it with the new
Recreation Coordinator, it was suggested that the track be made
available from 8:30 to 9:30 am on Monday, Wednesday and Friday
mornings. Hope will be in attendance and take advantage of the
opportunity to get to know some of our regular arena clients. Using
the Mayor's information, staff will advise those people who had made
the request and advise the public through social media and website.
The walking track will be closed from August 1 to 5 while staff is
Page 3 of 4
June 27, 2016
Parks
making ice for the upcoming season .
With assistance from a local resident for watering, a series of flower
boxes has been manufactured by staff and placed on the bridge
railings coming into Spencerville.
The P&G community day of caring took place on June 22 with 27
employees of the company present. SERA provided lunch and it was
greatly enjoyed by the workers. Our thanks to both groups.
The new restaurant in Spencerville - Joe's Bar and Grill - is opening
shortly and an early event will see a motorcycle tour going through
town. The organizers have asked permission to erect a small vendor
tent in the Clock Tower park for approximately 3 hours on Saturday
July 9. The neighbouring owner, who assists with grass cutting, will
be consulted.
OPERATIONS - PUBLIC WORKS
DrainageMary Street
DrainageGlen Smail
Road
Community
Cleanup
Solid Waste
Roads and
Sidewalks
The engineering firm RV Anderson is working on alternatives and cost
estimates and a second consultation meeting will follow once the
engineer has confirmed with South Nation Conservation that the
proposed alternatives will be acceptable.
The meeting held June 22 with representatives from the Township,
SNC and OMAFRA was very informative and offered means by which
the Drainage Act might be used to alleviate water problems. Staff will
review this information as well as the current state of the road
drainage in the area and prepare a report for Committee of the Whole
in the near future .
The summer students have been working very hard alongside
permanent staff to continue the beautification efforts directed by
Council. This is a joint effort between Public Works and Recreation .
Staff is working on a report on solid waste management for Council's
consideration.
Gravel and dust suppressant application are complete. There have
been a couple of very complimentary emails received from residents.
Paving contract is substantially complete for Brouseville, Glen Smail
and Froom Roads with some shouldering and line painting still
outstanding. Sidewalks in Cardinal have been cleaned and
Spencerville's will be done next week.
Roadside mowing is underway with the new mower and is going well.
The mowing is being completed following a 2-3 week gap between it
and the weed spraying program performed by Counties.
OPERATIONS - ENVIRONMENTAL SERVICES
Waste/Water
Systems
The annual infrastructure review meeting was held June 15 with
management and staff with good results.
The renewed Municipal Drinking Water License has been received.
Page 4 of 4
June 27, 2016
Projects
Class EA work for the potable water supply in Johnstown continues.
The James Street project is underway, with extremely tight timelines
planned to ensure Benson school is accessible in September.
OPERATIONS- MUNICIPAL DRAINS
JR-DR Drain
Sayeau Drain
Additional information has been requested by the Drainage Tribunal
and was submitted. We await further information on this matter.
Billing will soon be done.
FIRE DEPARTMENT
HR
Capital Works
A review of the position of Fire Chief has begun and a report will be
forthcoming.
An RFP for a consultant to perform the building assessment for
Station 2 is being developed.
EMERGENCY MANAGEMENT
Emergency
Plan
A tabletop exercise and training for the Community Emergency
Control Group will be scheduled soon. UCLG has said they will host
the exercise despite recent personnel changes. The annual internal
review of the Township's emergency plan, as well as some training
with regard to note-taking, is planned for the morning of July 13.
June 27,2016
\
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ _ __
COPY
THAT Municipal Council receives the Mayor's Report as presented.
o
Carried
D Defeated
D Unanimous
Mayor: ___________________
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
NAY
~
\l
BY-LAW NO. 2016-
"A BY-LAW TO ADOPT, CONFIRM AND RATIFY MATTERS DEALT WITH BY
RESOLUTION"
WHEREAS Section 5(3) of the Municipal Act 2001, SO 2001, Chapter 25, as
amended, provides that the powers of a municipality shall be exercised by by-law;
AND WHEREAS in many cases, action which is taken or authorized to be taken by
the municipality does not lend itself to the passage of an individual by-law;
Edwardsburgh/ Cardinal enacts as follows:
1. That the actions of the Township of Edwardsburgh/Cardinal, at its meeting
held on June 27,2016 in respect of recommendations contained in the reports
of committees considered at the meeting and in respect of each motion,
resolution and other action taken by the Township of Edwardsburgh/ Cardinal
at its meeting are, except where the prior approval of the Ontario Municipal
Board or other authority is required by law, hereby adopted, ratified and
confirmed as if all such proceedings were expressly embodied in this by-law.
2. That the Mayor and the appropriate officials of the Township of Edwardsburgh/
Cardinal are hereby authorized and directed to do all things necessary to give
effect to the actions of the Council of the Township of Edwardsburgh/Cardinal
referred to in the preceding section.
3. That except as otherwise provided, the Mayor and Clerk are authorized and
directed to execute all documents necessary on behalf of the Township of
Edwardsburgh/Cardinal.
Read a first and second time in open Council this 2ih day of June, 2016
of June, 2016.
Mayor
Deputy Clerk
Resolution Number:
Moved By: _ _ _ _ _ _ _ __
Seconded By: _ _ _ _ _ _ __
COPY
THAT Municipal Council does now adjourn at _ _ _ _ __ p.m.
D Carried
D Defeated D Unanimous
Mayor: _ _ _ _ _ _ _ __
NAME
Councillor K. Smail
Mayor Sayeau
TOTAL
YEA
r
1
June 27, 2o16
NAY

Public Reception being held at 6pm for the Senior of the Year

Transcription

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