Personal Assistant to Chief Executive Officer

Personal Assistant to Chief Executive Officer
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Dynamic working environment
Exciting renewable energy company
Varied and diverse role
A fantastic opportunity exists for a motivated person to fill the role of Personal Assistant to the Chief
Executive Officer (CEO) of an ASX listed technology development company operating within the
renewable energy sector. In the role you will be required to use a high amount of initiative and well
developed communication skills to provide administrative management. The position is based at
Carnegie’s corporate head office in North Fremantle.
Ideally the candidate will be tertiary qualified, or experienced in a similar role in technical or
engineering environment. Experience in a corporate environment will be well regarded. This is an
opportunity to establish and grow a career.
About the Role
This role provides support to the Managing Director, Board of Directors and, in conjunction with an
executive assistant, the Senior Management Team as well as overseeing the day to day management
of a small but dynamic office. Handling corporate communications the successful candidate will
provide an avenue for internal and external parties to communicate with the CEO. In addition, this
role is responsible for the co-ordination of office infrastructure and management of office support
contracts.
Main areas of responsibility include:
• Frequent coordination of travel, accommodation and international meeting schedules
• Proactive diary management, prioritising and following up on all relevant matters in a timely
manner
• Planning and execution of internal and public events, including hosting members of
parliament, international dignitaries and shareholder meetings
• Ensuring HR processes are managed effectively
• Document creation, formatting, review and issue
• Coordinate administrative functions for board meetings including board packs, PowerPoint
presentations and travel as required
• Liaise with office support suppliers to ensure smooth operations for the office
• Manage the PA to COO to ensure coordination of related activities
• Review PR documents to ensure consistency and relevance to the company communications
strategy
The ideal candidate will possess:
• Previous experience in an administration or personal assistant role with a tertiary level
qualification
• Excellent verbal and written communication skills
• The ability to show judgment, think independently and demonstrate common sense
• A professional, positive and friendly approach to all duties including challenging situations
• Established task management and prioritisation practices
• Strong document creation and formatting skills with MS Word and PowerPoint
• Fluent in the use and functionality of MS Outlook for email and diary management
• Ability to listen to the concerns of others and ensure appropriate action is taken to resolve
issues in a timely manner
This is an excellent opportunity for the right candidate to join a unique company that offers an
outstanding working environment in an exciting and rapidly growing field. Salary will be negotiated
in line with relevant experience.
Applications,
including
covering
letter
and
CV,
should
be
forwarded
to
[email protected] with “Personal Assistant” in the subject title. Brief enquiries
welcome to Tegan Brookman Ph: 08 9486 4466.
Please note: applications without a covering letter will not be considered and unsolicited
applications from recruitment companies will not be accepted.