EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation Environmental, Health, and Safety 3/28/11

EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation Environmental, Health, and Safety 3/28/11

Environmental, Health, and Safety
EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation
"PRINTED OR OFFLINE VERSIONS OF THIS DOCUMENT ARE FOR HISTORICAL USE ONLY, UNLESS SUCH VERSIONS ARE CONTROLLED"
Issue Date
Approvals
3/28/11
Sean Murphy
Process Owner
1.0 Purpose
2.0 Organizational Units Affected
3.0 Roles and Responsibilities/Authorities
4.0 Process Flow Chart
1.0
Change Description
Tom Shank
EHS Director
5.0
6.0
7.0
8.0
Procedures/Instructions
Process Inputs
Process Outputs (Records*)
Metrics
Updated 2
nd
approver
9.0 References
10.0 Acronyms/Terms and Definitions
11.0 Forms/Templates
12.0 Document Approval/Change History Record
PURPOSE
The purpose of this instruction is to establish minimum requirements for the safe operation of Utility
Terrain Vehicles (UTVs) used to transport personnel and material. UTVs may be electric or gas-powered
type vehicles (All Terrain Vehicles, golf carts, Gator®, snowmobiles, etc.), used by General Dynamics
Information Technology (GDIT) employees and temporary labor employees. In addition, supervisors and
employees must review and follow the procedures described in operator's manuals supplied by the
manufacturers for each such UTV.
UTVs present unique hazards in the work place that must be addressed. These hazards include, but are not
limited to:
Rolling over on steep slopes or dangerous terrain
Injury to pedestrians from UTVs or from loads falling off of UTVs
Trapping hands or arms while using power lift to raise cargo area
Injury to driver and passengers from shifting loads in cargo area
Injury to driver and passengers from falling from the UTV
Injury to the eyes from dust and insects while the UTV is in motion
Collision with another vehicle or object
Noise
Note:
2.0
Powered Industrial Trucks (e.g., Forklifts) are not managed under this instruction. Please refer
to EHS-INS-1.6.1, Powered Industrial Truck (PIT) Program, for details with respect to powered
industrial trucks.
ORGANIZATIONAL UNITS AFFECTED
This instruction applies to all GDIT employees in all divisions, functional areas, and managed affiliates
(collectively referred to as "GDIT") as well as direct temporary labor employees, and the UTV operator's
immediate supervisor. This instruction applies to employees who operate; are passengers in; and/or, are
responsible for the maintenance of UTVs.
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This document contains GDIT confidential and proprietary information,
which shall not be used, disclosed, or reproduced for any purpose other than the conduct of GDIT business affairs.
Environmental, Health, and Safety
Issue Date: 3/28/11
EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation
3.0
ROLES AND RESPONSIBILITIES/AUTHORITIES
Role
Responsibility/Authority
Division/Business Area (BA)
Representative, EHS Site Point
of Contact (POC) or designee
Ensure that each UTV operator is competent to operate the vehicle
safely, as demonstrated by successful completion of training and
evaluation.
Prior to permitting an employee to operate a UTV (except for training
purposes), ensure that each operator has successfully completed the
training required and possesses a valid driver's license.
Ensure that trainers have the knowledge, training, and experience to
train UTV operations on the type vehicle to be used.
Ensure that required training is provided and training records are
maintained.
Revoke or suspend employee’s operating privileges, as required.
Manager/Supervisor
Designate qualified employees for training.
Revoke or suspend employee’s operating privileges, as required.
Ensure that regular maintenance and inspections are performed on
UTV.
Ensure that completion of training is documented and retraining is
performed, as needed.
Ensure use of required personal protective equipment and safety
controls.
Enforce safe operation of UTVs.
Trainers
Possess the knowledge, training, and experience necessary to train
operators and evaluate their competence.
Train UTV operators and evaluate their competence.
Attend a train-the-trainer course, if required.
Document training of UTV operators.
Operators
Complete required UTV training prior to UTV operation.
Review operator manual prior to UTV use.
Complete pre-use inspections prior to each shift.
Follow guidelines on modifications and attachments to UTVs as
required.
4.0
PROCESS FLOW CHART – N/A
5.0
PROCEDURES/INSTRUCTIONS
5.1
Vehicle Design Requirements
All UTVs must meet the minimum safety features found in National Highway Safety and Traffic
Administration (NHSTA), Standard 500 (49 CFR Part 571.500), hereafter "Standard 500."
Contractors working for, or on behalf of, GDIT must use UTVs meeting Standard 500.
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This document contains GDIT confidential and proprietary information,
which shall not be used, disclosed, or reproduced for any purpose other than the conduct of GDIT business affairs.
Environmental, Health, and Safety
Issue Date: 3/28/11
EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation
Standard 500 UTVs must be maintained so that all original equipment safety features are kept in
good working order.
5.2
Vehicle Safety Requirements
Minimum vehicle safety requirements for UTVs include the following.
All original equipment safety features must be kept in good working order.
All UTVs must have clearly displayed on the rear exterior of the UTV a Slow-Moving
Vehicle Emblem sign.
Customer-unique requirements must be followed when operating UTVs on customer sites or
on sites under customer controls. Customers include, but are not limited to, prime contractors
and military/government entities. Site owner-/lessor-unique requirements must be followed
when operating UTVs, as they apply.
Review the operator’s manual for UTV-specific safety controls and operations.
5.3
Personal Protective Equipment
Personal protective equipment is to be used in accordance with EHS-INS-1.5.4, Personal
Protective Equipment (PPE) Program, and as specified by the UTV operator’s manual and the
UTV manufacture’s recommendations.
Job Hazard Analysis, in accordance with EHS-INS-1.5.7, Job Hazard Analysis, must be used to
determine appropriate PPE.
5.4
Safe Operation of Vehicles
General procedures for the safe operation of UTVs are as follows.
All UTV operators must attend UTV Safety Training prior to operating a UTV. Supervisors
must monitor all persons operating UTVs and ensure that such persons have been instructed
in the safe operation of UTVs and have attended UTV Safety Training. The UTV Safety
Training will consist of a combination of classroom and hands-on training, in which every
operator must be able to demonstrate the knowledge and ability to perform basic operations in
a safe manner.
The speed limit for UTVs is 10 mph in congested and/or populated areas and 15 mph on
streets or pathways.
UTVs meeting Standard 500 criteria may operate on roadways, but must adhere to posted
speed limits when provided. Operators must drive in the direction of traffic at all times. In
most cases, except while loading or unloading of UTVs, sidewalks are NOT to be used for
point-to-point travel. Do not cut through building sidewalk areas. The right-of-way is to be
rendered to ALL pedestrians, NO exceptions.
Modification or tampering with a UTV’s speed control devices (e.g., governor or other such
limiter device) is prohibited and is a violation of Federal Law.
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This document contains GDIT confidential and proprietary information,
which shall not be used, disclosed, or reproduced for any purpose other than the conduct of GDIT business affairs.
Environmental, Health, and Safety
Issue Date: 3/28/11
EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation
The UTV operator must immediately report any accidents to their supervisor, and report as
per EHS-PRO-1.7, Environmental, Health and Safety Incident Reporting and Investigation.
Other customer or government reporting may be required as well.
Operators are to use extreme caution at all times. Stunt driving and horseplay is prohibited.
Operators may not wear headsets at any time while operating UTVs.
Operators are prohibited from operating UTVs on roadways outside the boundaries of the job
site and access to the job site.
Operators are prohibited from operating UTVs inside, under, or through the confines of any
building unless the building is designed for such vehicle travel (i.e., parking garages,
warehouses, etc).
Pedestrians have the right-of-way. UTVs must yield to pedestrians at all times. SPEED IS
TO BE REDUCED TO A MINIMUM WHEN CROSSING OR DRIVING ALONG
SIDEWALKS, SO AS TO AVOID ACCIDENTS WITH PEDESTRIANS.
UTV operators are to be diligent and pay particular attention to the needs of disabled persons,
as limitations in vision, hearing, or mobility may impair their ability to see, hear, or move out
of the way of UTVs.
UTVs are not to be overloaded, i.e., carrying more passengers than seating provided or
overloading the vehicle’s recommended cargo carrying or load capacity. Jumping off or on a
UTV in motion, as well as clinging to a UTV in motion, is prohibited.
Riding in the non-passenger cargo area of any UTV is prohibited.
UTV operators are responsible for ignition keys for the period of time in which they are using
the vehicle. Keys shall not be left in vehicles.
Operators must park UTVs away from heavily traveled pedestrian areas or in designated
parking areas. UTVs must not block access to fire extinguishers, standpipes, or
emergency/fire exits. Do not park UTVs on sidewalks or block building entrances.
Operators are not to block the path nor limit pedestrian access on walkways.
Operators transporting cargo must secure the load and position the load to prevent load
shifting. Never load tailgates and avoid top-heavy loading.
UTV operators must wear seatbelts if vehicle is equipped with such safety devices.
UTVs are to be maintained in accordance with the manufacturer's guidelines. Only a
qualified mechanic will repair a UTV when needed. The program is required to keep all
preventative maintenance and repair records related to the UTV.
6.0
PROCESS INPUTS – N/A
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This document contains GDIT confidential and proprietary information,
which shall not be used, disclosed, or reproduced for any purpose other than the conduct of GDIT business affairs.
Environmental, Health, and Safety
Issue Date: 3/28/11
EHS-INS-1.6.8, Utility Terrain Vehicle (UTV) Operation
7.0
PROCESS OUTPUTS (RECORDS1
UTV Inspections (as applicable)*
Maintenance Records (as applicable)*
Operator Training/Certification Records*
8.0
METRICS – N/A
9.0
REFERENCES
Federal DOT Regulations: 49CFR571.500, Standard No. 500: Low-Speed Vehicles (GPO e-CFR)
EHS-INS-1.5.4, Personal Protective Equipment (PPE) Program
EHS-INS-1.5.7, Job Hazard Analysis
EHS-INS-1.6.1, Powered Industrial Truck (PIT) Program
EHS-PRO-1.7, Environmental, Health and Safety Incident Reporting and Investigation
10.0
ACRONYMS/TERMS AND DEFINITIONS – N/A
11.0
FORMS/TEMPLATES – N/A
12.0
DOCUMENT APPROVAL/CHANGE HISTORY RECORD
Issue Date
Approvals
Change Description
11/24/08
Craig Bardsley
Process Owner
Tom Shank
GDIT EHS Manager
Initial Release
4/29/10
Sean Murphy
Process Owner
Tom Shank
GDIT EHS Manager
Changed process owner
3/28/11
Sean Murphy
Process Owner
Tom Shank
EHS Director
Note:
Updated 2nd approver
To obtain “earliest issue” information on this document (i.e., earlier than the six most recent
issue dates listed here), contact the GDIT Policy Administrator.
1
Any process output that is a “record” has been reviewed to determine if it is a “retained” record (i.e., subject to the requirements
of LEG-POL-G-11, Records Management). Each “retained” record has been identified with an asterisk.
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This document contains GDIT confidential and proprietary information,
which shall not be used, disclosed, or reproduced for any purpose other than the conduct of GDIT business affairs.