Business Continuity Planning for Indiana University ~ ~ OVERVIEW ~ ~

I U B C AT S ( C a m p u s A d m i n i s t r a t i v e Tr a i n i n g )
Business Continuity Planning
for Indiana University
~ ~ OVERVIEW ~ ~
Mary Lou East-Emmons
Business Continuity Planning Manager
Business Continuity Planning
Specialists
Cole S. Seger – IUB
Eileen M. Robichaud – IUB
IU Emergency Management and
Continuity (UEMC)
John Applegate
Exec. Vice President for University
Regional Affairs, Planning, and Policy
www.indiana.edu/~vpurapp
Campus
Administration
(budget, policy)
Mark S. Bruhn
Associate VP for Public Safety
and Institutional Assurance
…~vpurapp/safety/index.shtml
Diane Mack
Deb Fletcher
Carlos Garcia
IUB Director,
EMC
IUPUI Director,
EMC
IUB
Emergency
Planning
Committee
University Director,
Emergency Management
and Continuity
IUPUI
Emergency
Planning
Committee
Joe Romero
Regional
Director,
EMC
Regional
Emergency
Planning
Workgroup
Marge Abels,
Senior Analyst,
EMC
Troy Barnes,
Senior Planner,
EMC
Ken Long
Jessie Campbell
Asst Director,
IUB Emergency
Operations
Support Staff
IUPUI IUEMC
C. Seger
EMHE Grant
(IUB)
E. Robichaud
EMHE Grant
(IUB)
N. DeVore
EMHE Grant
(Regionals)
Mary Lou EastEmmons,
BCP Manager
Marilynn Mundy
Coordinator EMC
IUB Emerg. Ops.
Marie Ambern
Support Staff
IUB PS&IA
Steve Arthur
Coordinator EMC
IUB Emerg. Ops.
Primary Location:
IUPUI
IUB
protect.iu.edu/emergency
University
Emergency
Prep
Committee
Flyaway Team
(Common
Response
Capability)
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IUEMC Vision & Mission Statement
• VISION - Indiana University will maintain a culture of
preparedness and be a safe and resilient environment in
which the students, faculty, staff, and visitors feel secure in
their pursuit of individual and institutional goals.
• MISSION – The IU Department of UEMC will collaborate
with partners internal and external to the University to
develop and maintain a comprehensive, system-wide, allhazards emergency preparedness program that enables the
University to prevent, mitigate, prepare for, respond to,
provide continuity during, and recover from any incident, and
builds resilience throughout all processes.
From: “2011 Public Safety and Institutional Assurance Strategic Plan”
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Why undertake Business Continuity Planning
at Indiana University?
System-wide Business Continuity Plans …
• Enables the university to quickly and effectively manage and
resolve emergency situations
• Keeps performance in line with university / state and federal
protocols and standards
• Takes advantage of previous work and currently positioned
resources
Indiana University is a SYSTEM of 8 campuses
Reference: Business Continuity Strategic Overview, 2009
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2010 Emergency Management for
Higher Education Grant
•
“Develop a comprehensive, campus‐wide, all‐hazards emergency
preparedness program that incorporates the four phases of emergency
management – prevention/ mitigation, preparedness, response, and
recovery.”
• 24 month grant – deadline September 2012
• $642,847 granted to IUB, IUSE, IUK, IUE, IUN, IUSB includes
various projects
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2010 Emergency Management for
Higher Education Grant
Objectives
• Business Continuity Planning – one of eleven projects
#1 – Meet with 100% of all IU departments
#2 – 100% of all departments have a completed BC Plan
2010
SEPT
OCT
AWARD
INITIAL
MEETING
NOV
DEC
MAR
APR
2011
JAN
FEB
INTERVIEWS
INTERNS
HIRED
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
TRAINING & TOOL & MATERIALS
PREP
IUB, IUN, IUSB, IUK, IUE, IUS – Meet & Train at least one
(1) person from each department / division / unit or area on
each campus regarding the BCP concepts and components,
the IU-READY web based tool by … 12/31/11
2012
JAN
FEB
MAR
APR
MAY
JUN
IUB, IUN, IUSB, IUK, IUE, IUS – by campus - 100% of all departments
trained should have a COMPLETED Business Continuity Plan(s)
approved by their upper management … 7/31/12
JUL
AUG
SEPT
OCT
NOV
DEC
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Emergency Management is …
… PROCESS OF …
… Preparing for
… Mitigating
… Responding to
… Recovering from an emergency or interruption
… with SEVERAL COMPONENTS :
… Planning (critical) –
… Training
… Testing
… Conducting Drills
… Coordination of activities with other
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Potential University Interruptions
•
•
•
•
•
•
•
•
•
Fire … IUB Student Building renovation (1990)
Tornado … Winter Weather (Storms/Ice (2/2011))
Train derailments
Hazard spill … 46 Bypass by IU Foundation (2003)
Flooding … including from the ceiling
Research / Experiments - sabotage
Earthquake / Explosion
Civil Disturbance
Loss of . . .
computers / networking
communications
space (building or office)
people
research data
power
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Emergency Management
Inventory
Academic Continuity
Instruction
Teams / Skills
MITAGATION
of RISK
(PREVENTION)
Respond
Recover
Relationships
(AWARENESS)
Business Continuity
Planning
PROTECT
ASSETS
First Aid &
CPR Training
Preparedness
Kits – “GO KITS”
NIMS Training*
* NIMS – FEMA: National Incident Management System
Contacts
Research
Disaster Recovery Plans
Buildings
Equipment / Supplies
RESPONSE
RECOVERY
(EOC)
(ROC)
Dept’l - Incident Command Structure (NIMS)
Activate Action Plans
Safeguard Human Life
Resume time-sensitive
operations
Assure Animal Welfare
Recover other operations
Assess Damage
Restore/repair facilities
and content
RESTORED
Processes
PREPARE
/ PLAN…
Strategies
Info. Technology
Critical Functions / Services / Products
EVENT / CRISIS
Components /
Chapters
Time Line
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Business Continuity Planning IS …
• A collection of…
1) resources
2) actions
3) procedures … and
4) information
that is developed, tested, and held in readiness for use
in the event of a major disruption of business
operations
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Business Continuity Planning IS …
• NOT a project…
• NOT a one-time task…
• NOT for a fixed length of time…
IS
• It
a “mind-set” – consider it a Culture Change …
• It MUST BE viewed as an on-going, living program!
MUST BE considered as a constant in everyday business
It MUST BE communicated / trained / viewed / reviewed
• It
•
…CONTINUALLY
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Business Continuity Process
∞
Tasks & Functions OR…
Divisions or Sub-divisions
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Why is BCPT* here . . . ??
BCP Team Responsibilities //
[ for each academic and administrative unit ]
• to provide leadership in coordinating, assessing, developing,
and communicating business continuity planning principles
… work with, advise, train, coach, instruct, demo, follow-up…
NOT … to write your departmental plan
• to educate the campus departments and colleges on the
development, testing, and maintenance of YOUR Business
Continuity Plan
• advise departments / divisions / units toward completion of
their plan(s)
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References - Materials
WEBSITE –
www.protect.iu.edu
www.businesscontinuity.iu.edu
All materials and resources including - User Guide to Business
Continuity / Resumption Planning Business Continuity Coordinator (BCC)
Planning Checklist
IU READY web-base planning tool: (by specific campus)
https://us.ready.kuali.org/iub
IUN
https:// . . . /iun
IUSB
https:// . . . /iusb
IUK
https:// . . . /iuk
IUE
https:// . . . /iue
IUPUI
https:// . . . /iupui
IUB
https:// . . . /iub
IUS
https:// . . . /ius
Email us at: [email protected]
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www.protect.iu.edu
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www.businesscontinuity.iu.edu
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IU READY – Opening Screen – (CAS)
https://us.ready.kuali.org/iub
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IU READY – Opening Screen
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IU READY – Questionnaire by TABS
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BCP Team Contact Information
Eileen Robichaud
BCP Specialist – IUB Campus
1469 E. 17th Street
Bloomington, IN 47408
Office
Cell
812.855.3212
812.345.0987
Cole S. Seger
BCP Specialist – IUB Campus
1469 E. 17th Street
Bloomington, IN 47408
Office
Cell
Eileen
Mary Lou
812.855.5942
812.630.4183
Cole
Mary Lou East-Emmons
Business Continuity Planning Manager
[email protected]
1469 E. 17th Street
Bloomington, IN 47408
Office
Cell
812.855.8975
812.345.0234
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