How to Submit Online MyCIC Applications:

How to Submit Online MyCIC Applications:
General Tips for UBC Students in Canada
This is not a legal document and information may change without notice. Always refer to www.cic.gc.ca for the most updated information or contact
UBC immigration consultants. The immigration information on this page has been reviewed and endorsed by Ali Rostin and Dianne Russell, Regulated
Canadian Immigration Consultants (RCIC) in compliance with the Canadian Immigration and Refugee Protection Act
PROCESSING TIMES:
http://www.cic.gc.ca/english/information/times/temp.asp (updated weekly)
APPLICATION FORMS:
Start by going to http://www.cic.gc.ca/english/e-services/mycic.asp and logging into
“MyCIC.” You will be provided with the appropriate application form(s) after you answer
questions in the “Come to Canada” online questionnaire. It is important to answer the
“Come to Canada” questions correctly – if you make a mistake, you can “Start Again” or
“Modify my answers.”
Before you begin

You need a valid credit card (VISA or MasterCard) to pay online.

UCI stands for “unique client identifier” – also known as “universal client ID.” It has eight numbers with a hyphen
in between (e.g. 0000-0000). It is on CIC documents (e.g. study and work permits).

A document number is a letter followed by 9 numbers (e.g. “F981545693”). It appears on some CIC documents
(such as study and work permits).

A temporary resident permit (TRP) is a special permit issued to people who are deemed inadmissible by CIC
but have a justified reason to travel to Canada. Most students do NOT have a TRP. Be careful not to confuse
“temporary resident permit” (TRP) with “temporary resident visa” (TRV).
Logging into MyCIC
Start at http://www.cic.gc.ca/english/e-services/mycic.asp. Choose one of the log-in options below:
a) “Sign-In Partner” (this refers to people who have accounts with CIC-affiliated banks. Most students choose
to create a GCKey Log In instead.)
b) “GCKey”– this handout follows this option.
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 1 of 10
For people with CIC-affiliated bank accounts
Most students use GCKey. Click here to log in or create one. You
will select this to log in each time you enter MyCIC.
You can choose to fill out this “Come to Canada” questionnaire
first, but we suggest you log into MyCIC first, THEN fill out the
“Come to Canada” questionnaire.
Next, log in
(or click “register” to create)
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 2 of 10
Read the Terms and Conditions and click ‘I Accept’
Next, fill out the blanks to create a GCKey
Write down your answers so you don’t forget!
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 3 of 10
Upon successful completion, you will get this confirmation of your GCKey Registration. Click ‘Continue’
Now that you have a GCKey Log In, you can create a MyCIC Account. Read the terms and conditions and click ‘I Accept’
Create a MyCIC Account
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 4 of 10
Fill in the blanks to complete creating your MyCIC account
Click on the ‘?’
icon for further
explanation of
each criteria
Scroll-down further and you will see:
Most students need this option
An Eligibility Verification Number (EVN)
is only required for Off-Campus Work
Permit applications.
Here, you will see applications you are currently working on, as well as ones you have already submitted
Once you begin your application,
your file will be saved and you
have 60 days to submit it. Check
remaining days here.
Click here to continue
working on your application
the next time you log in
After your applications are submitted, this is where you
should check for the status and/or notices afterwards
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 5 of 10
The next screen will ask for your ‘personal checklist code.’ Click ‘Determine your eligibility and apply online’
Next, you will answer questions about your situation. Answer the questions carefully.
Remember that you can click on
the ‘?’ icon for further explanation
If you are currently living in Canada, be sure to select ‘Canada’ here
Next, you will answer more questions about your situation.
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 6 of 10
The website will show the application(s) you may submit based on your answers. If you see the wrong application, click
‘Start Again’ at the top of the page and re-answer the questions. If you see the correct application, click ‘Continue.’
Here you will see your eligibility for coming to / staying in Canada
Click on ‘Continue’ to apply for your Study Permit
If your citizenship requires a TRV to enter Canada, you must first
renew your study permit. After you receive your new study permit,
you can return to MyCIC to finish the TRV application.
A personal checklist of application documents will be created after you answer more questions
You may apply for multiple permits at once, such as a study permit and a co-op work permit.
You can find your status expiry date on a stamp in your passport or on a paper permit, such as your study permit.
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 7 of 10
You may also submit applications for family members
Select ‘Yes’ if you wish to
submit an application for a
family member as well
Most students pay fees (except for co-op work permits, which are free)
If you don’t have a camera or a scanner, you can use UBC scanners –available in libraries and the IKB Learning Centre
Make sure to review your answers, then click ‘Continue’
Click here to modify
your answer if
necessary
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 8 of 10
Next, you will see how to submit the required documents
Scroll down and you will see:
After you complete and “validate” your application, save it to
your computer and click here to upload.
Click here to download the application
Click the ‘?’
icon to get
detailed
information
about each
supporting
document.
.
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 9 of 10
If you want to include an optional cover
letter to explain your situation or an
additional document, upload it in the
“Letter of Explanation” section.
Refer to these guides if necessary.
After you upload all your documents, you may review, pay, and submit your application. You can always refer to the top of
the page to check where you are at in the application process
Note that when you log back in using your GC Key, you will see this page. You can navigate your application by selecting
‘My Application’ on the top navigation tab
Your name
Be sure to log out each time
International House • 1783 West Mall • Phone: 604.822.5021
www.students.ubc.ca/international • Updated Dec 16, 2013 • Page 10 of 10