How to o Apply fo or

How to
o Apply
fo
or
2010-2011 GPS
S & SCP Grants
September 17 & 18, 2009
On the
e call
call…
• Please remember to
o mute your phone
using
g*6
• Please do not put th
he call on hold
• Use chat
c at feature
eatu e to ssub
submitt quest
questions
o s
Upcoming Webinars
• Encore presentatio
on of Strategic
Planning webinar with Mollie LakinLakin
Hayes (Southern Arts
A Federation) on
October 23
23.
Today’s agenda
• Program managerss’ presentation
• Information on application from
Sunshine Lewis
• Time for questions and answers
Timeline for 2010-2011 grants
Date
Event
September 23,
23 2009
Guideline
es available and applications open
November 23, 2009
Applicatio
on deadline
March – May 2010
Legislativve session
April 2010
Panel me
eetings for 2010-2011 applications
July 1, 2010 – June 30, 2011
FY2010-2
2011 Grant Period
DCA Program
m Managers
Name
Program
Don Blancett
Culture Builds Florida pro
ojects
Scott Moore
Discipline based Genera
Discipline-based
al Program [email protected]
dsmoore@dos state fl us
Support and Specific Cultural
850.245.6478
Projects for Museums
y
Phillips
p
Gaylen
General Program
g
Suppo
pport for
Local Arts Agencies and State
Service Organizations
Sarah Stage
Discipline-based Genera
al Program [email protected]
Support and Specific Cultural
850.245.6459
Projects for Dance, Folk Arts,
Literature, Media Arts, Music,
M
Sponsor/Presenter Thea
Sponsor/Presenter,
atre
atre,
Multidisciplinary, and Vissual Arts
Laura Stone
Arts in Education and
Underserved Cultural Co
ommunity
Development projects
[email protected]
850.245.6483
gp p @
[email protected]
850.245.6482
[email protected]
850.245.6475
Eligibility
Eligibility
1)) Required
q
organization
g
s
status
–ap
public entity
y or
not-for-profit, tax-exemp
pt organization
2) No other applications fo
or GPS or SPC programs
in the current application
n cycle
3) Match the grant amountt requested,
requested at least dollar
for dollar, and
4) Agree to comply with alll application requirements
and grant administration
n requirements
Additional requirements pe
er program – check
guidelines for information
Application Restriction
• One GPS or one SCP
P grant project per grant
period
i d
• One application per orrganization
• Organization is define
ed as having one
Federal Employer Identification Number of
tax ID
All applications are subm
mitted on an annual
cycle.
General Progra
am Support
am
General Prog
gram Support
… is designed to support the ge
eneral program activities of an
organization that is realizing its stated mission and furthering
the state's cultural objectives byy:
• conducting,
conducting creating
creating, producing,
ng presenting
presenting, staging
staging, or
sponsoring cultural exhibits, performances,
p
educational
programs, or events or
• providing professional service
es as a State Service
Organization or Local Arts Ag
gency
Program Support Types
1) Discipline-based pro
ogram support
2) Local Arts Agency su
upport
3) State Service Organization support
Disciplin
ne based
ne-based
program
p
g
su
upport
pp
type:
yp
…is intended to provide financial support for
the p
programs
g
of eligible
g
organizations
g
that
conduct cultural program
mming, realize their
stated mission
mission, and furth
her the state
state's
s cultural
objectives.
3 budget categories bassed on budget size
Discipline Categories
C
•
•
•
•
•
•
Community Theatre
Dance
Folk Arts
Lit t
Literature
Media Arts
Museum
•
•
•
•
•
Multidisciplinary
M i
Music
Professional Theatre
Sponsor Presenter
Visual Arts
Local Arts
s Agency
p g
program
support
pp
…assists
assists in the develop
pment of local arts
agencies and to strength
hen and stabilize the
statewide network of loc
cal arts agencies by
providing
p
gg
general p
progra
g am support
pp for their
activities. This helps furtther both local and
statewide cultural goals and objectives.
objectives
Local Arts
s Agency
suppo
pp rt type
yp
• Officially recognized by
b one or more county
commissions
i i
• One LAA per county
• Three funding categorries based on budget
size
• Examples: Bay Arts Alliance,
A
Miami-Dade
County Department off Cultural Affairs
State Service Organization
suppo
pp rt type
yp
• Not-for-profit organiza
ation in FL
• Works statewide to prrovide opportunities to
strengthen professionals working in the
cultural community
• Collaboration with the
e Division
• Must reach 50% of Flo
orida’s 67 counties
• Examples:
E
l
Fl
Florida
id C
Cultural
lt l Alliance,
Alli
Florida
Fl id
Association of Museums
Request Amou
unt for General
Support
Program
g
pp
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Le el 2
Level
10%
$90 000
$90,000
Level 3
10%
$150,000
Level 1
25%
$40 000
$40,000
Level 2
15%
$90,000
Level 3
10%
$150,000
N/A
20%
$150,000
Local Arts
Agency
State Service
Organization
First cho
oose Support Type,
then Funding
g Category
g y
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Level 2
10%
$90,000
Level 3
10%
$150,000
Level 1
25%
$40,000
Le el 2
Level
15%
$90 000
$90,000
Level 3
10%
$150,000
N/A
20%
$150 000
$150,000
Local Arts
Agency
g
y
State Service
Organization
Next find % of
income
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Level 2
10%
$90,000
Level 3
10%
$150,000
Level 1
25%
$40,000
Le el 2
Level
15%
$90 000
$90,000
Level 3
10%
$150,000
N/A
20%
$150 000
$150,000
Local Arts
Agency
g
y
State Service
Organization
Calculate
C
l l t percenta
tage and
d
compare with
w
maximum req
quest
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Level 2
10%
$90,000
Level 3
10%
$150,000
Level 1
25%
$40,000
Le el 2
Level
15%
$90 000
$90,000
Level 3
10%
$150,000
N/A
20%
$150 000
$150,000
Local Arts
Agency
g
y
State Service
Organization
Example: Muse
eum with
$850,000 Total
ota O
Ope at g
Operating
Income
Example: Museum with $850,000
$850 000
Total Operrating Income
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Le el 2
Level
10%
$90 000
$90,000
Level 3
10%
$150,000
Level 1
25%
$40 000
$40,000
Level 2
15%
$90,000
Level 3
10%
$150,000
N/A
20%
$150,000
Local Arts
Agency
State Service
Organization
Calculate
e 10% of
Total Opera
ating Income
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Le el 2
Level
10%
$90 000
$90,000
Level 3
10%
$150,000
Level 1
25%
$40 000
$40,000
Level 2
15%
$90,000
Level 3
10%
$150,000
N/A
20%
$150,000
Local Arts
Agency
State Service
Organization
Compare
p
calculation with maximum
request amount. The
T smaller number is
the maxim
mum request.
request
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Le el 2
Level
10%
$90 000
$90,000
Level 3
10%
$150,000
Level 1
25%
$40 000
$40,000
Level 2
15%
$90,000
Level 3
10%
$150,000
N/A
20%
$150,000
Local Arts
Agency
State Service
Organization
Maximum Request for this example=
Program Support
Type
Funding
Category
% of Income
Maximum
Request
Discipline-Based
Level 1
10%
$25,000
Le el 2
Level
10%
$90 000
$90,000
Level 3
10%
$150,000
Level 1
25%
$40 000
$40,000
Level 2
15%
$90,000
Level 3
10%
$150,000
N/A
20%
$150,000
Local Arts
Agency
State Service
Organization
Funding for GPS
• If the Legislative appro
opriation is equal to the
t t l amountt requeste
total
ted
db
by allll applicants,
li
t allll
applicants will be awa
arded their full request
amount.
• If the appropriation
pp p
is less than the total
amount requested by applicants, award
mined by
y a scoreamounts will be determ
based formula that pro
oportionally distributes
the appropriation.
pp p
Wha
at is
General Progr
gram Support?
pp
• Supports the program
mmatic activities of your
organization
i ti
• Operating expenses may
m only be used as
match
For GPS help contact:
Name
Program
Contact
Scott Moore
Discipline-based Muse
eums
[email protected]
850 245 6478
850.245.6478
Gaylen Phillips
Local Arts Agencies an
nd
State Service Organiza
ations
[email protected]
850 245 6482
850.245.6482
Sarah Stage
Discipline-based Dancce, Folk [email protected]
Arts Literature,
Arts,
Literature Media
a Arts
Arts,
850 245 6459
850.245.6459
Music, Sponsor/Presenter,
ary, and
Theatre, Multidisciplina
Visual Arts
Specific Cultura
al Projects
al
Specific Cultural Projects
description
p
The Specific Cultural Prroject (SCP) grant is
designed to fund a cultu
ural project, program,
exhibition, or series taking place within
the grant period. The grrant activities must
supportt the
th mission
i i off th
h organization
he
i ti and
d
further the state's culturral objectives.
Specific Cultural Projects
typ
yp
p
pes
1)
2)
3)
4)
Arts In Education
Discipline-Based projjects
Culture Builds Florida
a
Underserved Cultura
al Community
Development
Arts in Education
p j
project
g
grants
…are designed to cultiv
vate learning and artistic
development for all stud
dents and teachers by
promoting, encouraging
g, and supporting arts
and culture as an integrral part of education
and
d lif
lifelong
l
llearning
i ffor residents
id t and
d visitors.
i it
Arts in Education
funding
g categories
c g
1) Artist Residency
2) Arts Partnership
Disciplin
ne Based
ne-Based
p jects
proje
…discipline
discipline specific for organizations
conducting cultural projects, realizing their
stated mission, and furtthering the state's
cultural objectives.
j
Discip
plines
•
•
•
•
•
•
Community Theatre
Dance
Folk Arts
Lit t
Literature
Media Arts
Museum
•
•
•
•
•
Multidisciplinary
M i
Music
Professional Theatre
Sponsor Presenter
Visual Arts
Culture Buiilds Florida
p j
project
g
grants
…are designed to suppo
ort and encourage new
projects
j t throughout
th
h t th
h state
he
t t in
i the
th four
f
key
k
areas of the Division's
s Strategic Plan,
Culture Builds Florida's Future.
Culture Builds Florida
F
Florida’s
s Future
funding
g categories
c g
1) Seed Funding - a new
w project
2) Expansion Funding - expansion of a current
project.
Underserve
ed Cultural
Community Development
D
(UCCD)
…project grants support the organizational
development of underse
erved cultural
organizations.
UCCD eligibility
• Meet basic eligibility re
equirements
• Be an underserved cu
ultural organization as
d fi d iin th
defined
the guidelin
id lines
• Have a total operating
g income of $150,000
or less
• Have at least one yea
y r of completed
p
programming
UCCD fundin
ng categories
1) Capacity Building
2) Consultant
3) Salary Assistance
Request A
Amount for
Specific
p
Cultural Projects
j
Program Support Type
Funding
Category
g y
Maximum
Request
q
Arts in Education
All
$ ,
$25,000
Discipline-Based
N/A
$25,000
Culture Builds Florida
All
$25,000
Underserved Cultural Community
Development
Capacity
Building
$2,000
Consultant
$5 000
$5,000
Salary
Assistance
$20,000
SCP Fu
unding
Project grants will be fun
nded at full request, top
down, until the Legislativ
ve appropriation is
depleted.
For SCP help contact:
Name
Program
Contact Information
Don Blancett
Culture Builds Florida projects
[email protected]
850.245.6483
Scott Moore
Discipline-based proje
ects for
Museums
[email protected]
850.245.6478
Sarah Stage
Discipline-based proje
ects for
Dance, Folk Arts, Literrature,
Media Arts, Music,
Sponsor/Presenter, Th
heatre,
Multidisciplinary, and Visual
V
Arts
[email protected]
850.245.6459
L
Laura
Stone
St
Arts
A
t in
i Education
Ed
ti and
d
Underserved Cultural
ment
Community Developm
projects
[email protected]
t
@d
t t fl
850.245.6475
Deciding Betwe
een GPS & SCP
een
Important Co
onsiderations
• Maximum request
amount
• Matching funds available
• Greatest need
• Fulfilling your mission
• Prior DCA funding
• Other
Oth donors
d
• Goals from long-range
or strategic
t t i plans
l
General Tips fo
or Grant Writing
or
A few
w tips:
• Quality, not quantity
• Goals,
Goals objectives,
objectives
methods, and activities
• Use lists & bullets
• Respond to questions
• Consider review
criteria
• Panelists will review
many applications
• Use draft of panelist
scoring rubric as a
guide
How to Apply
How NOT
T to Apply
No OA
ASIS!
2010-2011 Application
A
Application includes:
1) Application form
– Electronic
– Submitted online (butt not through OASIS)
2) Application package
– Hard copies
– Submitted by mail (also not through OASIS)
Applicatiion Form
• Must be submitted by 11:59 p.m. ET on
N
November
b 23
• Is not in OASIS!!
User Accountt (not OASIS)
•
•
•
•
•
•
Required to edit and submit your application
Must use a valid ema
ail address
Only one per FEID
Choose a generic log
g in
B careful
Be
f l off your pa
asswords
d
Not an OASIS profile
e
Application Form
F
Includes
•
•
•
•
•
•
•
Organization Informa
ation
Cover page
Operating and Propo
osal Budgets
Proposal Summary and
a Synopsis
N
Narrative
ti
Support Materials Lis
st
Certification / Signatu
ure
Application Fo
orm Highlights
• Corporate Name
– Must be exactly as it appears on your Division
of Corporations Reco
ord
• Proposal Synopsis
– Your proposal in 1 sh
hort paragraph
g
– Division may use in reporting,
r
information
sharing efforts, or wh
hen providing details to the
Legislature.
Application
n Form Tips
• Save on every page
• Must complete page 1 before moving on
• GPS applicants shou
uld complete operating
budget before the pro
oposal budget
• You must save to see
e your updated
character count
• Check
Ch k th
the review
i
pag
ge!!
Reviewing an
nd Submitting
• The review page will show all application
errors.
• Errors must be fixed before the application
can be submitted.
• Make sure the review
w page shows what you
want the panel to see
e
• Application must be ssubmitted by 11:59 ET.
ET
Application Pac
ckage Includes
• Documentation of leg
gal status *
• 8 copies of any specific materials required
gory
by your funding categ
• 8 Support material pa
ackets (with
coversheets)
* not-for-profit
tf
fit organizat
i ttions
ti
only.
l
Documentation of Legal Status
• 1 copy IRS Determin
nation Letter
• 1 copy Division of Co
orporations record (first
page)
– Available through doccument search online at
http://www.sunbiz.org
g/search.html
Required for not-for-profit organizations only.
Support Materials
M
•
•
•
•
Should be recent (no
o older than 2 years)
Can make your application stronger
Should include a covversheet
Are not required
The division will not mak
ke copies or check the
packets for complete
eness.
Examples of Su
upport Materials
•
•
•
•
•
•
•
•
Newspaper clippings
s and reviews
P i t materials
Print
t i l
Support Letters
Evaluation materials
Audio CDs
DVDs
Pictures
Data CD (digital imag
ges, MP3s, documents)
Demons
stration
How to find your corpora
ate name and
Corporations record with
h http://www.sunbiz.org
For applica
ation help…
Contact Sunshine with problems
p
or technical
questions related to the website or online
application.
850.245.6493
850
245 6493
[email protected]
Questions and Answers
Thank you fo
or joining us
• Guidelines available
e and application
opens
p
September
p
23
3
• Application deadline
e November 23
• Thank
a you, a
and
d keep
eep
p in touc
touch!