THE July 13-16 2014 HOW TO WIN!

THE IBECA SHOW PRESENTS
HOW TO WIN!
July 13-16 2014
Park Place Hotel, Traverse City, MI
Hello Industry Friends,
Thank you for considering the IBECA Show, formerly known as the IBO Show. The dates of our
annual show are July 13-16 with Tuesday, July 15th being the actual trade show day.
We continue to get great feedback from exhibitors, stating that the IBECA show is the best
bowling trade show in the state. They report higher sales, better relationship building and
having more fun than other bowling shows held in Michigan. The IBECA Show Committee has
been hard at work trying to plan an even better show for this year. A value packed convention
and trade show is our goal and we are looking forward to having you as an exhibitor at our 7th
Annual Independent Bowling & Entertainment Centers Association Show. Our Association is
continuing to grow in value and in members every month. You won't want to miss this chance to
meet all of our newest members in one place.
With a great venue like the Park Place Hotel in Traverse City, we are expecting record
attendance by not only restaurant and bowling center owners, but their pro shop staff and food
service department managers . You won’t find a better room rate in Traverse city for the month
of July! Our convention is a great way to rekindle old client relationships and meet new
prospective customers. All of our meals and functions are included in your exhibitor’s packet, so
you will have plenty of mingling time with your prospective customers.
We are contacting you early this year to make sure that you get the dates on your calendar, but
also to offer you one of our limited sponsorship opportunities. The attached sheet indicates the
level of sponsorship available. I think you will agree that it is a very valuable tool for reaching out
to our membership. We are putting a deadline on sponsorship this year to enable us to go to
print in a more timely fashion. Please respond before May 19, 2014 if you would like to be
included in all of our mailings and publications.
We will once again be providing gift baskets for every convention attendee’s room. As an added
bonus this year, if you would like to provide us with a small giveaway from your company, we
will include it in the gift baskets. If you are interested, please plan on providing us with enough
giveaways for 200 gift baskets which will be assembled on Sunday, July 13th.
Additionally, we would also like to encourage each exhibitor to bring a door prize to be raffled
during the trade show. We will be moving to each booth throughout the trade show on Tuesday
to draw and announce the winner of each prize.
I think that you will agree that our show is an event that you can't afford to miss!
Registration information and trade show layout are attached.
Make plans to join your friends July 13-16, 2014.
If you have questions call: Tracy Long at 866-861-5163 [email protected] or Scott Bennett
at 888-484-2322 [email protected]
Regards,
Scott Bennett
Tracy Long
Executive Director Director
Youth Bowler Development
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Independent Bowling & Entertainment
Centers Association
Show
Invites you to attend the
2014 EXHIBITOR CONTRACT
July 15, 2014
Park Place Hotel, Traverse City, MI
EXHIBIT BOOTH RENTAL
BOOTH RESERVATION
8’ X 10’ Booth: 8’ booth drape, One skirted
table, chairs, 1 wastebasket, Company
name, Meals and open bar
Please reserve the following booths:
8’ x 10’ booth
$550.00 (includes 1 full registration)
Additional Booth:
$400.00(includes 1 full registration)
To reserve your selections, a deposit of ½ the total amount due is required. The remaining balance must be paid
in full no later than June 30, 2014. If paid by check, you will be invoiced on June 30, 2014 for the balance due.
If paid by credit card, your credit card will be billed on July 30, 2014 by IBECA.
EXHIBITOR REGISTRATION
BOOTH ASSIGNMENT
Each booth includes one (1) full registration,
Nametags, meals, open bar cocktail parties,
Seminars and entertainment.
Booth assignment is on a first come, first serve
basis. Management reserve the right to make
final booth assignment.
1st choice
Additional registrations fees apply:
Each additional company attendee in the
booth is required to register! $25.00 includes
all listed items above!
2nd choice
choice
3rd________
3rd choice ________
Exhibitor competition you prefer not to be located next to: ______________________________________________
INSTALL AND DISMANTLING: Exhibitors may begin set up after 3:00PM on Monday, July 14, 2014. Set up must be
completed by 11:00AM July 15. Break down will begin Tuesday, July 15 at 4:00PM.
SHIPPING/STORAGE: Ship materials to 300 East State Street, Traverse City, MI 49684. Mark on all materials: “HOLD
FOR IBECA SHOW,” Company Name and the name of person picking up the shipment.
If shipping, please plan that your items arrive no earlier than 3 days prior to the event.
POWER REQUIREMENTS: Power needed in booth: YES NO (please circle)
PLEASE PRINT CLEARLY
Company Name:
Primary Reservation Contact:
Address:
Telephone:
E-mail:
Payment Method: Check #
Credit Card: Name on Card:
Credit Card Number:
Amount $
Exp. Date:
CVV Code:
Primary Contact Person attending the show:
Additional Attendee Registration ($25.00 each):
Enclosed is our deposit of $
Signature:
for
booths and/or
additional attendees ($25.00 each)
Include partial deposit of 50% of the total booth fee plus additional attendees present in booth or full payment amount to:
IBECA 5340 Richfield Road, Flint, MI 48506 or Fax: 810-694-2695
Questions: Call the Scott at 1-888-484-2322
Items
Provided
Gold
Silver
Bronze
Sponsor logo on all
convention printed
materials.
One trade show exhibit
booth
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9
9
Priority exhibit booth
selection
Full registrations
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3
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2
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1
9
Sponsor presentation to
attendees (10 – 15
minutes)
Logo printed on trade
show/ convention
handouts, programs,
printed material.
9
9
9
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9
9
Welcome Basket- Name
inserted as sponsor
Registration Packet
Allowed to Provide
Inserts
Meal Sponsorship
- signage will indicate
that you are a sponsor of
the meal
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9
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Logo on all advertising
for bowling show
9
9
Limited
Exclusive Major Sponsor
logo on banners and
signage at the event
SPONSOR
FEE:
9
$5000
$3500
$2500
In addition to our major sponsorship levels we are offering exhibitors the opportunity to
sponsor a specific meal. Signage will be provided that note your sponsorship of the
specific meal as well as noted in the schedule. Please respond by May 20th to be included
in the convention printed material.
Sponsor Opportunities
Monday July 14th, 2014
SEMINAR DAY
12 -1pm
Lunch
$500 _______
5-6:30pm
Welcome Reception
$500 _______
7:30pm
Dinner
Tuesday July 15th, 2014
$1000_______
TRADE SHOW DAY
12 -3:30pm Trade Show “Greatest Group Purchasing Opportunity in Michigan”
Lunch in Exhibit Hall
$1000________
4pm
Cocktail Hour
$500________
6pm
Dinner & Raffle
$1000________
Wednesday July 16th, 2014
FAMILY FUN DAY
Adult Wine Country Tour
$1000________
Park Place Hotel
GROUP NAME: IBECA SHOW
GROUP CODE: IBECA
CHECK-IN: July 13, 2014
CHECK OUT: JULY 16, 2014
Reservations may be made by utilizing this form or by calling 231-946-5000 and asking for the IBECA room block. Reservations must
be made by June 20, 2014. Reservation requests received after this date will be subject
to availability, and the group rate is not guaranteed.
Check-In Time: 4:00PM
Room Type
Standard Guest Room
Check-Out Time: 11:00AM
Group Rate – Per Night
*$159.95 (Plus 6% Tax & 5% Assessment)
SPECIAL NOTE:
* YOUR ACTUAL COST PER NIGHT WILL BE $134.95. (Plus Tax & Assessment) IBECA is offering a $25.00 per night subsidy for
your guest room the evenings of July 13, 14 and 15, 2014. Your confirmation letter will show the rate as $159.95 per night.
However, during your stay with us $25.00 per night (Plus Tax & Assessment) will be deducted from your total room charge.
•
If you would like a confirmation sent to you via email, please provide your email address below.
Group Code: IBECA
Arrival Day/Date: _____________________Departure Day/Date: _________________________________
Name: _______________________________________________________________________________
Address: _____________________________________________________________________________
City: ___________________________State:_______Zip:_________Phone:________________________
Email Address: ________________________________________________________________________
Conference Attendees sharing same room: _____________________
_________________________
Special Requests (accessibility, dietary, etc.): _________________________________________________
AUTHORIZATION NOTE: I authorize and acknowledge that all of the charges below will be processed to my payment card as detailed
above.
Credit card #: _____________________________________ Expiration Date: _____/______ Billing Zip Code: __________
Signature: ________________________________________________________________________________________
Agency or individuals name as it on card: ______________________________________________________________
Mailing or Fax Information:
Park Place Hotel
Attn: Reservations Department
300 East State Street
Traverse City, MI 49684
Phone: 231-946-5000
Fax: 231-946-2772