How to Manage Cheques How To Guide
Transcription
How to Manage Cheques How To Guide
How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 How to Manage Cheques Overall Business Processes BANKING Related Business Process ACCOUNTING Responsible Department ACCOUNTING Involved Departments ACCOUNTING Last Updated 12/12/2011 Copyright © 2011 Supernova Consulting Ltd. All rights reserved. The current version of the copyrights, trademarks, and disclaimers at www.supernova-consulting.com/files/Supernova_Disclaimer.pdf is valid for this document. This content may not be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopy, recording, or any information storage or retrieval system, without written permission. Requests for permission should be directed to [email protected], +357-25-817880, or mailed to Supernova Consulting Ltd, P.O. Box 56747, 3309, Limassol, Cyprus Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 1 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 CONTENTS MANAGE CHEQUES ....................................................................................................................................................3 INTRODUCTION..............................................................................................................................................................3 PROCESS FLOW .............................................................................................................................................................3 PROCEDURES ...............................................................................................................................................................4 1. POST INCOMING PAYMENT (FOR BUSINESS PARTNERS).............................................................................................4 2. POST DEPOSIT ...........................................................................................................................................................5 3. POST INCOMING PAYMENT (G/L ACCOUNT) FOR RETURNED CHEQUES ....................................................................6 4. EXCHANGE CHEQUE WITH OTHER PAYMENT MEANS ................................................................................................7 Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 2 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 Manage Cheques Introduction There are many cases where cheques given from Business Partners are returned from the bank to the company as uncovered or with typing mistakes on them. In SAP Business One, there is a process that can be followed to manage these cheques and this process includes the handling of post dated cheques as well. Process Flow The documents involved are: • • • • Incoming Payment (for Business Partner) Deposit Cheque Incoming Payment (for G/L Account) Banking Register Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 3 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 Procedures 1. Post Incoming Payment (for Business Partners) • • • From the Main Menu, choose Banking Incoming Payments Incoming Payment (Incoming Payment for Business Partners). In case the cheque is post dated, it should be added in the system with a future date. This transaction will affect the accounting system as follows: DR - Check to Deposit CR - Customer record Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 4 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 2. Post Deposit • • • • From Main Menu, choose Banking Deposits Deposit. Select the bank account to be used for the deposit. In case the cheque is post dated, select the option Post- Dated Cheques instead of Cash Cheques. This transaction will affect the accounting system as follows: DR - Bank A/C CR - Check to Deposit Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 5 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 3. Post Incoming Payment (G/L Account) for Returned Cheques • • In case the deposited cheque was returned, a new Incoming Payment must be posted but this time not for the Business Partner but using a G/L Account. This transaction will affect the accounting system as follows: DR - Returned Checks CR - Bank A/C Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 6 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 4. Exchange Cheque with other Payment Means To replace the cheque payment with other payment means or cash, you need to perform the following after the new Incoming Payment. • • • • • Open the cheque register window from Main Menu Banking Cheque Register. Click OK. The Cheque Register window will display all the undeposited cheques. Highlight the one you want to exchange. Change the Endorsable status to YES as shown in the image below. This way the cheque can be used for exchange. Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 7 of 8 How To Guide SAP Business One 2005A SP1,2007 A,SAP 8.8 • • • Then go to the Deposit window and change the “Deposit To” option from Bank Account to BP. Then select the required Business Partner and follow the same process as used for Deposits. This transaction will affect the accounting system as follows: DR - Customer Account CR - Return Cheques • • The final step is to post the new Incoming Payment with the new data (Cheque, cash, Bank Transfer or Visa). This transaction will affect the accounting system as follows: DR - Check to deposit CR - Customer Account Note For better control and management there should be two accounts for returned cheques: • RFD (Refer to Drawer) – Returned cheques • PRD (Represent) – Represent cheque again Copyright © 2011 Supernova Consulting Ltd. All rights reserved. Page 8 of 8