CTERS USER’S MANUAL 2014–2015 REpoRTing SySTEm

Transcription

CTERS USER’S MANUAL
2014–2015
Career and Technical Education
Reporting System
Notice to the Reader
In accordance with the requirements of the Civil
Rights Act and other federal and state laws and
regulations, this document has been reviewed to
ensure that it does not reflect stereotypes based
on sex, race, or national origin.
Policy enacted by the General Assembly
specifically prohibits discrimination on the basis
of race, sex, color, national origin, religion,
age, political affiliation, or against otherwise
qualified persons with disabilities. The policy
permits appropriate employment preferences for
veterans and specifically prohibits discrimination
against veterans as contemplated by state and
federal law.
The activity that is the subject of this report
was supported in whole or in part by the U.S.
Department of Education. However, the opinions
expressed herein do not necessarily reflect the
position or policy of the U.S. Department of
Education, and no official endorsement by the
U.S. Department of Education should be inferred.
Commonwealth of Virginia Department of Education
Office of Career and Technical Education Services
© 2014 Commonwealth of Virginia Department of Education
Introduction
The 2014-2015 Career and Technical Education Reporting System (CTERS) User’s
Manual provides guidance for completion of the following reports:
•
Secondary Enrollment Demographic Form (SEDF)—fall and end-of-year
submissions through the Master Schedule Collections
•
Secondary Student Career Cluster Enrollment Report (SSCCER)—reported
through End-of-Year (EOY) Student Record Collection
•
Preliminary Completer Demographics Report (CDR)—reported through End-ofYear (EOY) Student Record Collection
•
CTE Program Completer Follow-Up—reported through the University of Virginia
Demographics Research Group at the Weldon Cooper Center for Public Service
survey Web site
•
Career and Technical Education Credentialing Collection (CTECC)
•
Final Completer Demographics Report (CDR)—reported through Summer
Student Record Collection (SUM)
The information collected through CTERS is used to
• plan budgets
• determine the Standards of Quality (SOQ) funding for CTE programs
• determine disbursements of federal funds for the administration of CTE programs
• report CTE accountability data to federal, state, and local agencies or individuals
in response to requests for specific information.
There are several changes in the data collection, analysis, and reporting functions of the
CTERS. Throughout this manual, the red arrow (
) indicates information that has
changed or is new. In the appendices, sections with changes are highlighted in yellow.
The CTERS manual is available on the Virginia Department of Education’s Career and
Technical Education (CTE) Web site at
http://www.doe.virginia.gov/info_management/data_collection/instruction/career_tech/.
Thank you for your diligence in completing the CTERS data collection and submission
process. Please send comments and suggestions for improvement of this manual to the
following address:
Data Management
Office of Career and Technical Education Services
Virginia Department of Education
P. O. Box 2120
Richmond, VA 23218-2120
E-mail: [email protected]
Phone: (804) 786-4206
Fax: (804) 530-4560
1
Table of Contents
Introduction .............................................................................................................................................................. 1
Terms and Definitions ............................................................................................................................................. 3
2014-2015 CTERS Important Dates ........................................................................................................................ 4
Perkins IV Performance Measures (2014-2015 Virginia Agreed-Upon Performance Levels) ........................... 5
Data Definitions ........................................................................................................................................................ 6
Secondary Enrollment Demographic Form (SEDF) .............................................................................................. 8
GENERAL INFORMATION .................................................................................................................................... 8
INSTRUCTIONS FOR COMPLETION ................................................................................................................... 8
End-of-Year (EOY) Student Record Collection and Secondary Student Career Clusters Enrollment
Report (SSCCER) ................................................................................................................................................... 13
GENERAL INFORMATION .................................................................................................................................. 13
INSTRUCTIONS FOR COMPLETION ................................................................................................................. 13
RETURN VERIFICATION REPORT .................................................................................................................... 15
End-of-Year (EOY) Student Record Collection and Preliminary Completer Demographics Report
(CDR) ....................................................................................................................................................................... 16
INSTRUCTIONS FOR CTE ADMINISTRATORS ................................................................................................ 17
COMMON DATA ENTRY ERRORS .................................................................................................................... 19
CTE Program Completer Student Follow-Up ...................................................................................................... 20
GENERAL INFORMATION .................................................................................................................................. 20
CTE Credential Collection (CTECC) ..................................................................................................................... 21
SCHOOL DIVISION DATA COLLECTION/SUBMISSION PROCESS ............................................................... 21
RESOURCES ....................................................................................................................................................... 22
CTECC FILE FORMAT—ASCII TEXT ................................................................................................................. 22
Summer Student Record Collection (SUM) and Final Completer Demographics Report (CDR) ................... 23
INSTRUCTIONS FOR CTE ADMINISTRATORS ................................................................................................ 23
Appendices .............................................................................................................................................................. 24
Appendix A: Agricultural Education Course Information....................................................................................... 25
Appendix B: Business and Information Technology Course Information ............................................................. 27
Appendix C: Career Connections (Including Special Programs) Course Information .......................................... 29
Appendix D: Family and Consumer Sciences Course Information ...................................................................... 30
Appendix E: Health and Medical Sciences Course Information .......................................................................... 32
Appendix F: JROTC (Military Science) Course Information ................................................................................. 33
Appendix G: Marketing Course Information.......................................................................................................... 34
Appendix H: Technology Education Course Information ...................................................................................... 35
Appendix I: Trade and Industrial Education Course Information .......................................................................... 38
Appendix J: CTE Finisher Codes .......................................................................................................................... 42
Appendix K: Career Pathway Codes and Descriptions ........................................................................................ 43
Appendix L: CTE Career Cluster Codes ............................................................................................................... 45
Appendix M: Graduate/Other Completer Codes ................................................................................................... 46
Appendix N: School Division Codes ..................................................................................................................... 48
2
Terms and Definitions
Terms included in the CTERS User’s Manual are defined as follows:
Career Pathway
A career pathway represents a common set of skills and knowledge, both academic and
technical, necessary to pursue a full range of career opportunities – ranging from entry level
to management, including technical and professional careers.
Certification/Licensure
Assessments
Completion of certain skill sets and coursework enables students to participate in the Board
of Education-approved assessments for industry certifications, state licenses, and/or
occupational competency skills certifications. Students who earn these credentials are
eligible to earn verified credits toward graduation requirements.
Completer
A CTE completer is a student who has met the requirements for a CTE concentration
(sequence) and all requirements for high school graduation or an approved alternative
education program. NOTE: Students may take additional CTE courses that will enhance their
career pathway goals.
Concentration
A concentration is a coherent sequence of state-approved courses as identified in the course
listings within the Administrative Planning Guide (APG).
CTE Serving Division
The “CTE Serving Division” is where a student was first reported with a CTE Finisher Code
of 1 or 5 in the Student Record Collection.
CTE Serving School
The “CTE Serving School” is where a student was first reported with a CTE Finisher Code of
1 or 5 in the Student Record Collection. CTE Serving Schools can include Regional CTE
Centers, Division-Level CTE Centers, Governor’s STEM Academies, and Governor’s Health
Sciences Academies.
CTE Data Reporting School
Year
September 1 through August 31 (fall, spring, summer).
Enrollee
An enrollee is a secondary student in grades 6–12 who is enrolled in a state-approved CTE
course.
Finisher
A finisher is a secondary student who has earned two (2) or more standard credits for stateapproved courses in a single CTE program area.
Leaver
A leaver is a secondary student who was enrolled in a CTE program and either transferred to
another school or dropped out of school without graduating.
Responsible Division
The “Responsible Division” is where (a) the student resides, (b) the student attends a school
through open enrollment, or (c) tuition is waived.
NOTE: The Responsible Division must report the records of students when the Serving
Division number is greater than 218 or not equal to 900.
Serving Division
The “Serving Division” is the division or agency that provides services to the student.
NOTE: Only a division whose code number is less than or equal to 218, or is equal to 900,
will submit a report to VDOE. If the Serving Division number is greater than 218 or not equal
to 900, the Responsible Division must report the records of those students.
Special Populations
Special populations include individuals with disabilities; individuals from economically
disadvantaged families, including foster children; individuals preparing for nontraditional
career fields; single parents, including single pregnant women; displaced homemakers; and
individuals with limited English proficiency.
Specialization
A specialization is a student choice to take additional courses beyond a minimum completer
course sequence in a specific career area related to his/her career pathway.
3
2014-2015 CTERS Important Dates
Report
Secondary Enrollment
Demographic Form (SEDF) Fall
Report
Follow-up Survey of Program
Completers (from School Year
2013-2014)
Secondary Student Career
Clusters Enrollment Report
(SSCCER)
Preliminary Completer
Demographics Report (CDR)
Credential Collection (CTECC)
Final Completer Demographics
Report (CDR)
Student Enrollment Demographic
Form (SEDF) End-of-Year Report
(2014-2015 School Year)
Brief Description
Report enrollment counts that are recorded on October 1,
2014, for all CTE state-approved 6-, 9-, 12-, and 18-week first
semester and yearlong (36-week) classes.
Submission Method: CTE Administrator submits to VDOE
through SSWS* Fall Master Schedule Collection.
NOTE: Regional CTE Centers report MSC data using Excel
files directly to VDOE Office of Information Management.
Conduct the 2015 follow-up of the 2014 CTE Program
Completers approximately 9–12 months after graduation. The
survey measures completers’ transitions to postsecondary
education or employment, their satisfaction, and quality of
their high school education.
Due Date
January 30, 2015
July 1, 2015
(follow-up survey
ends)
Submission Method: Online data entry (managed by
University of Virginia Demographics Research Group at the
Weldon Cooper Center for Public Service)
Report unduplicated enrollment counts that are recorded on
the last day of school for students participating in CTE
classes in grades 9–12 and students in grades 7 and 8 who
are earning high school credit.
July 17, 2015
Submission Method: Within SSWS, upload the data text file to
VDOE through the End-of-Year Student Record Collection.
Report data elements that are recorded on the last day of
school and used to analyze program completer
demographics; calculate performance measures; and compile
federal, state, and local accountability reports.
July 17, 2015
VDOE through the End-of-Year Student Record Collection.
Report data annually for students and teachers participating
in CTE classes and industry credentialing external testing
presented in the School Report Card.
July 31, 2015
Submission Method: Within SSWS, upload the data text file.
NOTE: Upon verification by the school division, the
Workplace Readiness Skills for the Commonwealth
Examination results will be reported directly to VDOE from
CTECS.
Report data elements that are recorded on the last day of
summer school and used to analyze program completer
demographics, calculate performance measures, and compile
federal, state, and local accountability reports.
VDOE through the Summer Student Record Collection.
Report enrollment counts that are recorded on the last day of
school for all CTE state-approved 6-, 9-, 12-, and 18-week
second-semester classes.
August 28, 2015
September 30, 2015
Submission Method: CTE Administrator submits to VDOE
through SSWS* End-of-Year Master Schedule Collection.
NOTE: Regional CTE Centers report MSC data using Excel
files directly to VDOE Office of Information Management.
*SSWS—Single Sign-on for Web Systems
4
Perkins IV Performance Measures (2014-2015
Virginia Agreed-Upon Performance Levels)
Core
Indicator
Code
1S1
1S2
2S1
Core Indicator of Performance
Academic Attainment
English: Reading
Academic Attainment
Mathematics (Highest level)
Technical Skills Attainment
A. Student Competency Rate
B. Completers Participating in Credentialing
Tests
C. Test Takers (Completers) Passing
Credentialing Tests
D. Completers Passing Credentialing Tests
Completers who passed a credentialing
test plus Completers who earned an
Advanced Studies Diploma and did not
pass a credentialing test
Information Indicator–Completers who
earned an Advanced Studies Diploma and
passed a credentialing test
State
Negotiated
Level of
Performance
2014-2015
69.00%*
• End-of-Course (EOC) Standard of
Learning Test Scores
66.00%*
• End-of-Course (EOC) Standard of
Learning Test Scores
87.00%
58.00%
77.00%
38.00%
E.
46.00%
• Final Completer Demographics Report
(CDR)
• Career and Technical Education
Credential Collection (CTECC)
Not
Applicable
3S1
Secondary Program Completion Rate
93.00%
(CDR)
• End-of-Year Student Record Collection
Drop-out Report
4S1
Graduation Rate
89.00%
(CDR)
Transition Rate from Secondary School to
Postsecondary Education, Employment, or
Military
91.00%
• CTE Follow-Up Survey of Program
Completers
Program Completer Survey Response Rate
75.00%
• CTE Follow-Up Survey of Program
Completers
6S1
Nontraditional Career Preparation Enrollment
29.00%
• Secondary Enrollment Demographics
Form (SEDF)
6S2
Nontraditional Career Preparation Completion
25.50%
(CDR)
5S1
*
Data Collection Source
Based on Virginia’s Annual Measurable Objectives (AMO) for all students under the ESEA Act, flexibility waivers
were granted by USDOE in March 2013. Reading – Calculated based on results of the new statewide reading
assessments administered for the first time during the 2012-2013 school year. Mathematics – Calculated in fall
2012, based on results of new statewide mathematics assessments administered the first time during the 20112012 school year. In July 2014, USDOE approved the extension of Virginia’s ESEA flexibility waiver based on
revised methodology.
5
Data Definitions
1S1—Academic Attainment rate for English: Reading equals the pass rate percentage of CTE students on the
Standards of Learning (SOL) End-of-Course (EOC) English: Reading test (Reported by Responsible Division)
Numerator: Number of CTE completers who have met the proficient or advanced level on the statewide high
school EOC English: Reading assessment based on the scores that were included in the school division's
computation of Annual Measurable Objectives (AMO) and who, in the reporting year, left secondary education
Denominator: Number of CTE completers who took the SOL assessments in EOC English: Reading whose
scores were included in the school division's computation of AMO and who, in the reporting year, left secondary
education
1S2—Academic Attainment rate for mathematics equals the pass rate percentage of CTE students on the
SOL EOC mathematics test (Reported by Responsible Division)
Numerator: Number of CTE completers who have met the proficient or advanced level on the statewide high
school EOC mathematics assessment (highest level) based on the scores that were included in the school
division's computation of AMO and who, in the reporting year, left secondary education
Denominator: Number of CTE completers who took the SOL assessments in EOC mathematics (highest level)
whose scores were included in the school division's computation of AMO and who, in the reporting year, left
secondary education
2S1—Technical Skills Attainment: Rate for School Divisions is calculated by the Virginia Department of
Education (Reported by CTE Serving Division)
A.
Student Competency Rate from End-of-Year (EOY) Student Record Collection (CTE Completers)
Numerator: Number of CTE completers who attained a satisfactory rating (one of the three highest marks)
on the Student Competency Rating (SCR) scale on at least 80 percent of the required (essential)
competencies in a CTE course
Denominator: Number of CTE completers
B.
Participation Rate Percentage of CTE Completers Taking External Credentialing Tests
Numerator: Number of CTE completers who participated in an approved external examination
C.
Passing Rate of CTE Completers Taking External Credentialing Tests
Numerator: Number of CTE completers who passed an approved external examination
Denominator: Number of CTE completers taking external credentialing tests
D.
Completers Passing Credentialing Tests
Numerator: Number of CTE completers who passed an approved external examination
E.
CTE Completers Who Passed a Credentialing Test Plus Completers Who Earned an Advanced Studies
Diploma And Did Not Pass a Credentialing Test
Numerator: Number of CTE completers passing a credentialing test plus the number of CTE completers
earning an Advanced Studies diploma without passing a credentialing test
Information Indicator: CTE Completers who earned an Advanced Studies Diploma and passed a credentialing
test
Numerator: Number of CTE completers earning an Advanced Studies Diploma and passing a credentialing
test
6
3S1—Secondary Program Completion Rate (Reported by Responsible Division)
Numerator: Number of CTE completers who earned a secondary school diploma, a General Educational
Development (GED) credential or other state-recognized equivalent (including recognized alternative standards
for individuals with disabilities), or a proficiency credential, certificate, or degree, in conjunction with a secondary
school diploma (if offered by the school division) during the reporting year
Denominator: Number of CTE completers who left secondary education during the reporting year
4S1—Secondary School Student Graduation Rate (Reported by CTE Serving Division)
Numerator: Number of CTE completers who earned an Advanced Studies, International Baccalaureate, or
Standard Diploma
Denominator: Number of CTE completers who earned a secondary school diploma, a General Educational
Development (GED) credential or other state-recognized equivalent (including recognized alternative standards
for individuals with disabilities), or a proficiency credential, certificate, or degree, in conjunction with a secondary
school diploma (if offered by the school division) during the reporting year
5S1—Transition Rate from Secondary School to Postsecondary Education, Employment, or Military
(Reported by CTE Serving Division)
Numerator: Number of CTE completers who left secondary education during the prior year and were enrolled in
postsecondary education or advanced training, military service, or employment
Denominator: Number of CTE completers who left secondary education during the prior year
5S1—CTE Completer Response Rate (Reported by CTE Serving Division)
Numerator: Number of CTE completers who responded completely to the Follow-up Survey of Program
Completers
Denominator: Number of CTE completers who left secondary education during the prior year
6S1—Nontraditional Career Preparation Enrollment (Reported by CTE Serving Division)
Numerator: Number of CTE enrollees from underrepresented gender groups who participated during the
reporting year in a program that leads to employment in nontraditional fields
Denominator: Number of CTE enrollees during the reporting year in a program that leads to employment in
nontraditional fields
6S2—Nontraditional Career Preparation Completion (Reported by CTE Serving Division)
Numerator: Number of CTE completers from underrepresented gender groups who, during the reporting year,
completed a program that leads to employment in nontraditional fields
Denominator: Number of CTE completers during the program year of a program that leads to employment in
nontraditional fields
7
Secondary Enrollment Demographic Form (SEDF)
GENERAL INFORMATION
The SEDF report is collected two times a year, once in the fall and once at the end of the school year. The SEDF
contains the CTE courses as reported on the Fall and EOY Master Schedule Collection (MSC). The course enrollment
counts that coincide with each of those collections are based on active students on the Fall Student Record Collection
for first semester classes and active students on the Spring Student Record Collection for second semester and
yearlong classes. The signed verification reports for Fall SEDF are due Friday, January 30, 2015. The signed
verification reports for the End-of-Year SEDF are due by Wednesday, September 30, 2015.
The SEDF collects class enrollments and demographic data for students in each CTE class, grades 6–12. The data is
used to calculate Nontraditional Career Preparation Enrollment for federal, state, and local accountability reporting and
to determine the Standards of Quality (SOQ) funding for CTE programs. Reference
http://www.doe.virginia.gov/boe/quality/index.shtml for information concerning SOQ.
The following reports are available for download from the SEDF Report page in the Single Sign-on for Web Systems
(SSWS) for current and prior years:
•
CTE Course and School Codes for the Exchange of Data (SCED) Code Listing Report—provides all course
information, as shown in the appendices of this manual
•
Teacher Listing Report—lists current-year teachers with pertinent information
•
Division/School Course Enrollment Report—provides a count of student enrollment by gender for each
course offered
•
Division Verification Report—provides any data abnormalities, thresholds, nontraditional enrollment, and
instructor listing sections for current-year enrollments
INSTRUCTIONS FOR COMPLETION
The SEDF report lists each CTE class taught at a school and the student demographics of each class. Instructions to
complete the SEDF report are as follows:
Phase I. Upload Course records in the Master Schedule Collection (MSC)
The CTE administrator must communicate with the school division staff member who is responsible for submitting the
Master Schedule Collection to ensure that teacher records and student enrollment are correctly submitted.
For detailed documentation for completing the Master Schedule Collection, refer to:
http://doe.virginia.gov/info_management/data_collection/master_schedule_collection/specifications_completing_msc.d
ocx
NOTE: Regional CTE Centers will report MSC data using Excel files directly to the Virginia Department of Education’s
Office of Information Management.
CTE Field Descriptions included in the MSC
Each field described below is part of the MSC data records and should be completed as directed in the EOY Master
Schedule Collection documentation.
C Records:
Minutes per course
The Minutes per Course field is defined as the total time in minutes that the course section teacher is delivering
instruction to students for the duration of the course.
Note: This time may include up to five minutes per class period for interclass transfer time.
8
The following chart illustrates examples of what you should see on the SEDF report for the “Total Minutes per Course”
column based on the number of weeks and period length of a CTE class.
6
Example
Period
Length in
Minutes
45
9
45
2,025
12
45
45
45
90
Duration
in
Weeks
18
36
36
DOE
Required
Hours
140*
280**
6
Example
Period
Length in
Minutes
50
9
50
2,250
2,700
12
50
3,000
4,050
8,100
16,200
18
36
36
50
50
100
4,500
9,000
18,000
Total
Minutes
per Course
1,350
Duration
in
Weeks
OR
DOE
Required
Hours
140*
280**
Total
Minutes
per Course
1,500
DOE Required Hours: *Single block of instruction to meet minimum hours of instruction.
**Double block of instruction to meet minimum hours of instruction.
F Records:
Work-based Learning defined
Work-based learning is defined as a coordinated, coherent sequence of career-development experiences, based on
instructional preparation, related to students’ career interests or goals. It involves partnerships with local
businesses/industries and other community organizations; enables students to apply classroom instruction in a realworld business or service-oriented environment; and assists teachers and program leaders in helping students
understand the relevance of classroom learning to their present and future development as workers, entrepreneurs,
and citizens.
Codes:
1 = Cooperative Education
2 = Youth Apprenticeship
3 = Internship
4 = Mentorship
5 = Job Shadowing
6 = Service Learning
7 = Clinical Experience
8 = Supervised Agricultural Experience
Governor’s Academy Code types
S = Governor’s STEM Academies are defined by program content, not by the location or delivery system of courses.
The academy must have at least two pathways. One of the pathways must be STEM. Courses may be delivered in a
high school, technical center or community college campus, online, or in other innovative ways. Governor’s STEM
Academies may be full-day or part-day academic-year programs. The establishment of a Governor’s STEM Academy
must be approved by the Virginia Board of Education.
H = Governor’s Health Sciences Academies require the implementation of the five Health Science career pathways
including Therapeutic Services, Diagnostic Services, Health Informatics, Support Services, Biotechnology, and
Research and Development. The academies may be offered in a high school, technical center or community college
campus, online, or in other innovative ways. Governor’s Health Sciences Academies may be full-day or part-day
academic-year programs. The establishment of a Governor’s STEM Academy must be approved by the Virginia Board
of Education.
See listing in Appendix N
I Records:
Data elements included in the “I” record list one Primary and one Secondary section ID that link two class sections
taught concurrently. When there are more than two concurrent sections, multiple “I” records should be recorded using
the same primary section ID for each record.
9
J Records:
Number of Students participating in Co-op (Cooperative Education)
The number of students overseen by the Local Provider during the school year.
Minutes of Co-op Period
The average length in minutes of the Co-op teacher’s coordination section periods.
Complete information concerning the Master Schedule Collection is located at:
http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml
Phase II. Review Teacher Data
You may view the list of teachers by clicking the link to Find Instructors.
Find Instructors
Find Instructors is located in the upper right side of the screen. This section brings up a list of the teachers. Review
alphabetical listing to identify current teachers submitted through the Master Schedule Collections.
Threshold
The threshold is a meter that tracks the teaching minutes. If the threshold of 54,000 teaching minutes is breached, the
meter changes into a text box. As a text box, a written justification of the threshold breach is required before a course
will be accepted by the system. The Threshold Justification entered via the SSWS will appear on the SEDF Report
when printed.
Steps:
1.
ENTER the Threshold Justification in the text box. (Example: Teacher is compensated for teaching an
extra class.)
2.
CLICK the “Submit/Update Explanation” button.
WARNING: All text boxes in white must have data entered, and the threshold must be justified before enrollment
additions may be accepted by the system.
Enrollment Breach: Enrollment greater than 35, 20, 15, 10.
You will receive an enrollment breach when the limit set by the state is surpassed. Some courses have limited
enrollment due to safety reasons.
Justification entered via the SSWS will appear on the SEDF report when printed.
Steps:
1.
ENTER the Enrollment Breach Justification in the text box.
2.
CLICK the “Submit/Update Explanation” button.
WARNING: All text boxes in white must have data entered, and the Enrollment Breach must be justified before
enrollment additions may be accepted by the system.
Phase III. Retrieve Your SEDF Report for Review Prior to Final Submission
Once the SEDF data are processed through the SSWS, the Division Verification Report may be generated and
downloaded from the SSWS Web site. The Division Verification Report contains the following sub-reports:
•
Data Abnormalities
•
Threshold
•
Nontraditional
•
Instructor Listing
Reports Page
Steps:
1.
CLICK on “Reports” at the bottom of the menu located in the upper right side of the screen.
10
2.
Choose Division Verification Report.
3.
SELECT the school year from the drop-down menu.
4.
CLICK on “View Report.”
5.
The system will open the report in PDF format.
6.
You may then save the report or print a copy.
Note: If there is a CTE student reported in the most recent MSC who is not in the most recent SRC,
the demographic counts will display as blank.
Phase IV. Correct Data
A Data Abnormalities Report free of Critical Errors indicates that all data was submitted correctly. Changes or
corrections must be resubmitted in the Master Schedule Collections (MSC). If abnormal data was submitted, the Data
Abnormalities Report will list all items requiring correction—Critical Errors and items to double check.
Critical Errors must be corrected before an SEDF submission will be considered complete.
Warnings and Notices do not require correction and serve only as a reminder to double check your data submission.
Corrections are to be made in the MSC and by following the steps in Phase I.
The Threshold Report lists all teachers whose total instructional minutes surpass 54,000 minutes for the school year.
All threshold errors must be corrected or justified before returning the verification forms.
Some common reasons for threshold errors:
•
Two or more classes taught during the same period are reported separately instead of the enrollments being
linked in the MSC as one record.
•
The same class is reported more than once.
•
Too many minutes are reported for a class.
•
A teacher has volunteered or is being paid to teach extra classes.
The threshold of 54,000 minutes is determined by summing the minutes per course for each teacher reported in the
course element of the MSC.
The Nontraditional Report lists all the state-identified nontraditional courses by gender enrollments taught within the
division. It is provided with the yearlong verification forms for informational and program improvement purposes.
The Instructor Listing Report identifies all instructors for the division by school.
Phase V. Finalize Submission
Your report will need to be finalized to complete the submission. This is done by clicking on “Submit to DOE” in the
upper right menu. If there are critical errors that need to be corrected, a red warning will show at the top of the page.
•
Fall Submission: If there are no critical errors, SELECT the button for Fall Submission: “This report
contains ONLY the SEDF data for the first-semester and yearlong classes.” The Fall SEDF report must
be submitted no later than January 30, 2015. Then CLICK on “Finish Submission.”
•
End-of-Year Submission: If there are no critical errors, SELECT the button for End-of-Year Submission:
“This report contains all of the SEDF data for the 2014-2015 school year.” The End-of-Year SEDF report
must be submitted no later than September 30, 2015. Then CLICK on “Finish Submission.”
If you still have unexplained threshold(s) or enrollment breaches, an error box will pop up. This will give you another
opportunity to enter the explanations for these errors.
When your submission has been processed, a green message will appear at the top of the page indicating the data
has been successfully submitted.
Once you have finalized your submission, you will not be able to make any further changes without first contacting the
CTE data management staff. If changes are determined to be necessary, VDOE will unlock the system to allow you to
resubmit the SEDF or make changes to your submission via the MSC. The signature lines on the SEDF Verification
Report (second page) will not appear until you finalize the SEDF submission and all justifications have been approved
by VDOE, if applicable. Once the submission is finalized and justifications are approved by VDOE, the signature lines
on the SEDF Verification Report will become visible.
11
If the Master Schedule Collection is reloaded to VDOE after Phase V, then return to Phase II and repeat all
subsequent steps. This will require that the SEDF collection window be re-opened should data entry be required.
Phase VI. Return Verification Form and Threshold Report
Once you download the finalized Division Verification Report, both the CTE administrator and the Division
Superintendent are required to sign it for approval. Please submit the signed verification form to VDOE, Office of
Career and Technical Education Services by fax at 804-530-4560.
12
End-of-Year (EOY) Student Record Collection and
Secondary Student Career Clusters Enrollment
Report (SSCCER)
GENERAL INFORMATION
The Secondary Student Career Clusters Enrollment Report (SSCCER) collects unduplicated enrollment counts for
students participating in career and technical education classes in grades 9-12 and middle school (grades 7 and 8)
students earning high school credit. This unduplicated data is required for federal reporting. Be sure to communicate
with the school division staff member who is responsible for submitting the End-of-Year Student Record Collection to
ensure that appropriate records/fields have been flagged to be counted.
Special Data Considerations
NOTE the following information when completing the SSCCER:
•
Students who are enrolled in a middle or high school but attend a Regional CTE Technical Center, Governor’s
STEM Academy, or Governor’s Health Sciences Academy will be reported to VDOE in the SSCCER by the
“responsible division” where the students are enrolled. Regional CTE Technical Centers, Governor’s STEM
Academies, and Governor’s Health Sciences Academies do not submit data directly to VDOE, but as “CTE
serving schools,” they should verify that data is correctly reported to VDOE by the “responsible division.”
•
If a school division offers courses for high school credit at the middle school level, enrollment counts should be
reported.
•
Postgraduate students should not be included in this count.
Data Collection Sequence
The End-of-Year Student Record Collection is electronically submitted to the VDOE by September 30, 2015, reporting
enrollment counts recorded on the last day of school and containing all SSCCER data fields. This file is NOT
submitted by the CTE Administrator but by the school division’s data reporting staff. The CTE administrator or a
designee must verify the accuracy of the report.
Phase I. Collect Data
The CTE administrator must communicate with the school division staff member who is responsible for submitting the
End-of-Year Student Record Collection to ensure that appropriate records/fields have been flagged to be counted
accurately and submitted on time.
Unduplicated Enrollments
Even though a student may be enrolled in more than one CTE program during the school year, the student should be
reported only once on this report. Report a student in the career cluster that matches his or her primary career goal.
WARNING: The total number of students enrolled in CTE should not exceed the total enrollment of grades 9-12, or 7
and 8 if a school division offers courses for high school credit at the middle school level.
List of Field Descriptions
Each field described below is part of the SSCCER and should be completed as directed for the End-of-Year Student
Record Collection.
CTE Career Cluster Code
Federal reporting procedures require that students enrolled in CTE courses be reported by career cluster. The CTE
Career Cluster Code identifies the state-approved CTE course within the career cluster that the student has taken at
any time in the current school year.
13
Ethnic Code
Enter ‘Y’ (Yes) or ‘N’ (No) code to designate Hispanic ethnicity as defined by data elements for the Student Record
Collection.
Race Code
Choose from Codes 01 through 32 as designated for use in defining a student’s racial membership for the Student
Record Collection.
Student Classifications
Students can be identified in as many categories as applicable. Use the following definitions to determine which
categories apply to each student:
Individual with a Disability
Refer to the Americans with Disabilities Act of 1997 to define an Individual with a Disability.
Individual Receiving English as a Second Language (ESL) services
An Individual with Limited English Proficiency (LEP) refers to a secondary school student, an adult, or an out-of-school
youth who has limited ability in speaking, reading, writing, or understanding the English language, and
a.
whose native language is a language other than English; or
b.
who lives in a family or community environment in which a language other than English is the dominant
language.
Economically Disadvantaged
Economically Disadvantaged refers to individuals from economically disadvantaged families, including foster children.
Nontraditional Training and Employment
Nontraditional refers to students who are classified as the nontraditional gender who are enrolled in one or more of the
courses identified for Nontraditional Career Preparation. The term means occupations or career fields of work,
including careers in computer science, technology, and other current and emerging high skill occupations, for which
individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or
field of work.
Single Parent
Single Parent refers to a student who is unmarried or legally separated from a spouse and who has a minor child or
children for whom the parent has either custody or joint custody. This term includes a single pregnant woman.
Displaced Homemaker
Displaced Homemaker refers to a student who
a.
has worked primarily without remuneration to care for a home and family and for that reason has diminished
marketable skills; has been dependent on the income of another family member but is no longer supported by
that income; or is a parent whose youngest dependent child will become ineligible to receive assistance
under Part A of Title IV of the Social Security Act (42 U.S.C. 601 et. seq.) not later than two years after the
date on which the parent applies for assistance under this title; and
b.
is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.
Phase II. Extracting SSCCER Report
Once submitted, the SSCCER Verification Summary Report will be available for download and review through the
SSWS. (The SSCCER Verification Summary Report may be extracted for any school year.)
Steps:
1.
LOG IN to the SSWS, and the welcome screen will appear.
2.
CHOOSE Career and Technical Education (CTE) Reports from the list of available applications.
3.
The CTERS welcome screen will become visible. CLICK on “Reports” in the menu on the upper right
14
side of the screen.
4.
The Report Page opens with five report options.
•
SSCCER Verification Report—This report contains an unduplicated enrollment count of all
students enrolled in any state-approved high school CTE course. The report displays the number of
students enrolled by Career Cluster, special populations, gender, and race. The data displayed in
this report is extracted from the End-of-Year Student Record Collection.
•
Preliminary CTE Completer Demographics Verification Report—This report provides divisionlevel and school-level summaries of preliminary CTE completer demographic data as submitted on
the End-of-Year Student Record Collection.
•
Final Completer Demographics Verification Report—This report contains an unduplicated count
of all completers for a school year (fall, spring, and summer). The data is presented for the division
and the school(s). It is presented by Career Pathway Code by graduation information (competency
attainment, diploma type, and diploma seals). The second set of tables presents the data by Career
Pathway Code by Special Populations, gender and race.
•
Comparison of CTE Completer and Non-Completer Graduates—This report compares the
Standards of Learning test pass rates for CTE Program Completer versus Non-CTE Program
Completer graduates for tests taken while they attended school.
•
List of Completers—This list consists of the CTE Program Completers for the current school year,
including those who graduated during the summer. (Example: Current school year 2014-2015
equals fall, end-of-year, and summer.) This list is available in Excel and PDF formats.
5.
On the Report Page, CLICK the “SSCCER Verification Report” link. This will open the SSCCER
Verification Report Page.
6.
On the SSCCER Verification Report Page, you must SELECT the school year desired from the dropdown menu.
7.
Once you have selected a school year, CLICK the “Launch Report” button.
8.
The report will open, and you may SAVE it in PDF format to the location of your choice.
Phase III. Verify Data
The CTE administrator or a designee should review the report for errors and omissions.
WARNING: If errors exist, the End-of-Year Student Record Collection must be resubmitted with the corrected data. An
electronic resubmission is the only way to correct errors; pencil/pen corrections will not be accepted.
RETURN VERIFICATION REPORT
If the SSCCER Verification Report is correct, the CTE administrator must sign the verification report and submit it to
the Office of Career and Technical Education Services by July 17, 2015, Attention: Data Management Team, by fax at
804-530-4560.
NOTE: The SSCCER cannot be finalized without the CTE administrator’s signature on the verification report. The
verification report can be accessed through SSWS, both under the Career and Technical Education (CTE) Reports
application and under the corresponding Student Record Collections application.
15
End-of-Year (EOY) Student Record Collection and
Preliminary Completer Demographics Report (CDR)
The Preliminary Completer Demographics Report (PCDR) is used to analyze program completer data by gender,
ethnicity, special populations, and technical competency attainment. It is one of the primary sources of data used in
student demographic analysis and for completing many federal, state, and local reports for funding allocation.
The required data elements for the CDR will be collected through the End-of-Year (EOY) Student Record Collection
Report which is due July 17, 2015. CTE administrators must work with the division’s technology office to ensure that
the data submitted to VDOE is accurate and complete. See PCDR verification report.
NOTE: The CTE data-reporting school year for 2014-2015 is defined as September 1–August 31 (fall, spring, and
summer).
The EOY Student Record Collection is electronically submitted to the VDOE by July 17, 2015 and contains all required
CDR data fields. This file is submitted by the school division IT/Data Management staff, not the CTE administrator.
However, the CTE administrator or a designee must verify the accuracy of the report.
Phase II. Verify Data
Once submitted, the administrator will review the report for errors. If errors exist, the EOY Student Record Collection
must be resubmitted to eliminate the errors. A resubmission is the only way to correct errors; pencil/pen corrections
will not be accepted.
To obtain the verification reports, follow the steps listed below:
1.
LOG IN to the SSWS, and the welcome screen will appear.
2.
CHOOSE Career and Technical Education (CTE) Reports from the list of available applications.
3.
The CTERS welcome screen will become visible. CLICK on “Reports” in the menu on the upper right
side of the screen.
The Report Page opens with five report options.
•
SSCCER Verification Report—This report contains an unduplicated enrollment count of all students
enrolled in any state-approved high-school CTE course. The report displays the number of students
enrolled by Career Cluster, special populations, gender, and race. The data displayed in this report is
extracted from the End-of-Year Student Record Collection.
•
Preliminary CTE Completer Demographics Verification Report—This report provides division-level
and school-level summaries of Preliminary CTE completer demographic data as submitted on the Endof-Year Student Record Collection.
•
Final Completer Demographics Verification Report—This report contains an unduplicated count of all
completers for a school year (fall, spring, and summer). The data is presented for the division and the
school(s). It is presented by Career Pathway Code by graduation information (competency attainment,
diploma type and diploma seals). The second set of tables presents the data by Career Pathway Code
by Special Populations, gender, and race.
•
Comparison of CTE Completer and Non-Completer Graduates—This report compares the Standards
of Learning test pass rates for CTE Program Completer versus Non-CTE Program Completer graduates
for tests taken while they attended school.
• List of Completers—This list consists of the CTE Program Completers for the current school year,
including those who graduated during the summer. (Example: Current 2014-2015 school year equals
fall, spring, and summer.) This list is available in Excel and PDF formats.
Review, print, and compare the Preliminary Completer Demographics Verification Report with the List of Completers
Report to ensure the accuracy of the report.
16
Phase III. Return Preliminary Completer Demographic Verification Report
If the CDR Verification Report is correct, the CTE administrator or a designee must sign the preliminary verification
report and submit it to the Office of Career and Technical Education Services by July 17, 2015, Attention: Data
Management Team, by fax at 804-530-4560.
NOTE: The Completer Demographics Report cannot be finalized without the CTE administrator’s signature on the
preliminary verification report.
INSTRUCTIONS FOR CTE ADMINISTRATORS
Though the focus of this report is on Career and Technical Education completers, all students who have finished a
state-approved CTE sequence of courses should be reported. The End-of-Year (EOY) Report will automatically merge
the graduation code with the finisher code to determine completers. Use the following instructions to complete this
demographics collection.
Definition of a Completer: A career and technical education completer is a student who has met the requirements for a
career and technical concentration (sequence) and all requirements for high school graduation, or an approved
alternative education program.
Refer to the Administrative Planning Guide (available at http://www.cteresource.org/apg/) to determine whether a
student has finished the CTE requirement for completion.
Regional CTE Center, Governor’s STEM Academy and Governor’s Health Sciences
Academy Information
NOTE: Students who complete a CTE program at a Regional CTE Center, Governor’s STEM Academy or Governor’s
Health Sciences Academy will be reported to VDOE in the End-of-Year (EOY) Report by the “responsible division”
where the students are enrolled. Regional CTE Technical Centers, Governor’s STEM Academies, and Governor’s
Health Sciences Academies do not submit data directly to VDOE, but as “CTE serving schools,” they should verify that
data is correctly reported to VDOE by the “responsible division.” It is critical that finishers are accurately reported to
ensure that the center or academy is appropriately assigned with the completers for the Student Follow-Up.
WARNING: If finishers for the centers or academies are not reported accurately, then the responsible school division
will be responsible for completing the Student Follow-Up for those completers.
Students who complete more than one program
Report each finisher only once, regardless of the number of programs a student has completed. If the student finishes
more than one program, choose the program that best represents the student’s primary career goal.
List of Field Descriptions
Each field described below is part of the CDR and should be completed as directed on the EOY Report Student
Record Collection.
Serving Division Number
This is a three-digit, state-assigned number used to identify the division or agency that provides services to the student
(the division where the student completed the CTE program). The three-digit number codes for school divisions,
Regional CTE Centers, Governor’s STEM Academies, and Governor’s Health Science Academies are listed in
Appendix N.
Serving School Number
This is a four-digit, state-assigned number used to identify the school that provides services to the student (the school
where the student completed the CTE program). Enter the four-digit school number that identifies the school, Regional
CTE Center, Governor’s STEM Academy, or Governor’s Health Sciences Academy where the student completed
his/her CTE program.
Example: If a student attends Anytown High School but finished a CTE program at Somewhere
Tech Center, enter the four-digit code for Somewhere Tech Center. This rule applies to a Regional
CTE or Division-Level CTE center.
17
Student’s First Name
This information will be used by the division in the 2016 CTE Follow-Up of the 2015 Program Completers.
Student’s Middle Name
Student’s Last Name
Mailing Address
City
Zip Code
Date of Birth (DOB)
Telephone Number
Report any telephone number, including cell phone number, where the program completer can be contacted in spring
of 2016. Include the area code and seven-digit phone number. Do not include parentheses, hyphens, or other special
characters.
Gender Code: Enter “M” or “F” only
M = Male; F = Female
Racial Code
CHOOSE from Codes 01 through 32 as defined for a student’s racial membership for the Student Record Collection.
Ethnic Code
ENTER “Y” (Yes) or “N” (No) code to designate Hispanic ethnicity as defined by data elements for the Student Record
Collection.
CTE Finisher Code
CHOOSE from Codes 1, 3, 4 or 5 as defined for a student’s CTE Finisher status for the Student Record Collection.
See Appendix J.
CTE Career Pathway Code
ENTER state-assigned 4-digit code of the student’s Career Pathway. Refer to Appendix K for a complete listing.
Note: Beginning with School Year 2013-2014, the CTE Program Code was retired, and the CTE Career Pathway
Code was implemented.
CTE Special Populations Code
A student may be coded as a Single Parent, Displaced Homemaker, and/or in a Nontraditional Career Preparation.
Competency Attainment Code
ENTER “Y” (Yes) if the CTE Finisher obtained at least 80 percent of the essential competencies from the stateprovided, industry-validated competency list. ENTER “N” (No) if the CTE Finisher did not obtain at least 80 percent of
the essential competencies from the state-provided, industry-validated competency list, available on the CTE
Resource Center’s Web site at http://www.cteresource.org under the Virginia’s Educational Resource System Online
(VERSO) menu tab and individual course listings.
The CTE Finisher’s attainment of 80 percent of the essential competencies on the state-provided, industry-validated
18
course competency list is defined as achieving a satisfactory rating (one of the three highest ratings—1, 2, or 3) on the
Student Competency Record (SCR) scale, as follows:
…RATING SCALE….
1—Can teach others
2—Can perform without supervision
3—Can perform with limited supervision
4—Can perform with supervision
5—Cannot perform
CTE Diploma Seal Information
ENTER the code of the corresponding Diploma Seal Information:
1 = Governor’s Seal
3 = Career and Technical Seal only
4 = Advanced Mathematics and Technology Seal only
34 = Career and Technical Seal and the Advanced Mathematics and Technology Seal
134 = All three: Governor’s Seal, Career and Technical Seal, and Advanced Mathematics and Technology Seal
Other Seals
Leave blank = If the student did not earn a seal
Graduate / Other Completer Code
ENTER the number that indicates the type of diploma or certificate the student earned. These codes are listed in
Appendix M.
Responsible Division Number
ENTER the three-digit code for the division where the student graduated. These codes are listed in Appendix N.
Responsible School Code
ENTER the four-digit code for the school where the student graduated.
Serving Division Number
ENTER the three-digit code for the division where the student attended CTE classes. These codes are listed in Appendix
N.
Serving School Code
ENTER the four-digit code for the school where the student attended CTE classes.
State Testing Identifier (STI)
ENTER the student’s ten-digit unique State Testing Identifier provided by the Virginia Department of Education’s
Educational Information Management System (EIMS).
COMMON DATA ENTRY ERRORS
1.
Responsible Division must be a registered Local Education Agency (LEA).
2.
Division Code (Graduating) and School Code (Graduating) submitted—cannot be those of a Division-Level CTE
Center, Regional CTE Center, Governor’s STEM Academy, or Governor’s Health Sciences Academy. Students
may finish but do not receive a high school diploma from a Division-Level CTE Center, Regional CTE Center,
Governor’s STEM Academy, or Governor’s Health Sciences Academy.
3.
Career Pathway Code does not match the Career Pathway Codes for Completer Demographics Report (CDR)
located in Appendix K of this manual.
4.
Completers can be classified as nontraditional only if they are of the nontraditional gender assigned to the state
Course Code. The nontraditional genders are listed in Appendices A-I of this manual. The nontraditional finisher
must be of the same gender listed.
5.
Duplicates—a student may be reported only once. If the student completed two programs, report the career
pathway that most clearly relates to the student’s primary career goal. However, if the completer is a
nontraditional completer in one program and not the other, then the career pathway where the completer is
nontraditional should be reported.
19
CTE Program Completer Student Follow-Up
GENERAL INFORMATION
The 2015 CTE Follow-Up of the 2013-2014 program completers begins April 2015. The CTE administrator submits the
follow-up data electronically to the University of Virginia Demographics Research Group at the Weldon Cooper Center
for Public Service at http://completers.coopercenter.org/ by July 1, 2015.
The current Program Completer Follow-Up Survey has a maximum of 13 questions and takes approximately 10-15
minutes to complete.
Federal reporting guidelines of the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV) call for a
follow-up survey of all CTE program completers 9-12 months after graduation. The survey measures the completers’
transition rates to further education and/or employment and satisfaction with the preparation they received in their CTE
programs. A minimum 75 percent response rate is required for each school division.
The Office of Career and Technical Education Services posts for each school division a list of CTE program
completers to be surveyed and provides survey materials. An individual listed as a completer on the 2013-2014 Final
Completer Demographics Report (CDR) is considered by the state to be a program completer (data for this report is
derived from information on the division’s End-of-Year and Summer Student Record Collection reports). Divisions are
requested to verify the accuracy of this report; therefore, the number of individuals listed as program completers on
this report will be used to calculate the response rate for the division.
The Demographics Research Group of the University of Virginia’s Weldon Cooper Center for Public Service manages
the program completer survey Web site. Technical questions should be directed to the Weldon Cooper staff at
[email protected]. A copy of the Career and Technical Education Follow-Up Survey Guide may be
downloaded from http://ctefollowup.cooper.virginia.edu.
20
CTE Credential Collection (CTECC)
The Career and Technical Education Credential Collection (CTECC) is the data collection application that allows CTE
administrators to report industry credentialing for students and teachers participating in all CTE classes providing
external testing. The data submission and report are due by July 31, 2015.
This is a required annual report that should be completed for students and teachers who participated in a career and
technical education program any time during the school year. Paper copy reports will NOT be accepted. This report
must be submitted online using a text file submitted though the Single Sign-on for Web Systems (SSWS).
The SSWS basic data collection process used for the previous school year will be used again for the 2014-2015
school year.
Student “B” Record
Changes to the student “B” record layout should be noted as two data fields, “Credential Awarded” and “StudentSelected Verified Credit Used” are no longer required and have been retired from the “B” student record format. Data
related to these two fields should not be collected. These data fields in the “B” student record should be left blank.
SCHOOL DIVISION DATA COLLECTION/SUBMISSION PROCESS
1.
The example “record layout” for the SSWS Credentialing Data Collection System should be reviewed to
determine which “data fields" must be collected for students who are externally tested. The "example batch”
and “record format” of credentialing data should be reviewed to see how credentialing data must be displayed
using the prescribed record format. The items are posted on the CTE credentialing web page at:
http://www.doe.virginia.gov/instruction/career_technical/path_industry_certification/index.shtml.
2.
Data should be collected locally, using a spreadsheet or database (as the collection tool), for credentialing in
CTE courses in each school division. Cells/fields in the spreadsheet or database must conform to the
prescribed SSWS data collection “field” format. If a school division is already using a database or
spreadsheet established for external test collection/tracking, data fields can be extracted and conformed to
the specified data record format required for submission to SSWS.
3.
The summary spreadsheet or database file of credentials (students externally tested) must be saved to a tabdelimited file format before transmission/submission to SSWS. WARNING: Files will not be accepted by the
system software unless they are in tab-delimited file format.
4.
Data must be submitted to the SSWS Credentialing Data Collection System as a "one time"
transmission/submission event during the “collection window” of May 1, 2015 to July 31, 2015. While multiple
submissions of external testing data may be made, any file submission to the data collection system will
replace the previous submission. Submissions must be made within the collection window.
5.
If the submitted SSWS data file is not accepted by the SSWS software, indicated data or file errors must be
corrected in the SSWS file and re-submitted.
6.
If the data file is accepted by the SSWS system, any coding errors in "B" student data records (bad course or
examination numbers, etc.) that are discovered by the SSWS software must be corrected and the data file resubmitted. It will replace the previously submitted SSWS data file.
7.
Once a submitted data file is accepted without data errors noted by the SSWS system, school divisions may
select various summary reports (generated from the data submitted) to verify its local credentialing records
for the school year 2014-2015. If errors are noted and the collection window is still open, the data file for
2014-2015 can be re-submitted, and it will replace previously submitted file. NOTE: Corrections in external
testing data cannot be made once the collection window is closed on July 31, 2015.
8.
The SSWS Credentialing Data Collection System will report school report card data, pass/fail percentages by
specific credential, and specific credentials achieved by school division and individual schools as well as
specific credentials used by CTE courses.
9.
The SSWS Credentialing Data Collection System will automatically transmit relevant data to the Virginia
School Report Card System.
NOTE: Upon verification by the school division, the Workplace Readiness Skills for the Commonwealth
Examination results will be reported directly to VDOE from CTECS.
21
RESOURCES
Documentation for the data file layouts and explanations related to data submission are available at:
http://www.doe.virginia.gov/instruction/career_technical/path_industry_certification/index.shtml.
CTECC FILE FORMAT—ASCII TEXT
“A” and “B” Records for SSWS Application: Career and Technical Education Credential Collection (CTECC)
SenderID=<three-digit Division Number of division submitting file (leading zero must
be included, i.e. 001)>
CreateDate=<current date in mm/dd/yyyy format>
CreateTime=<current time in hh:mm:ss format>
EMAIL=<sender’s e-mail address>
~~
DATATYPE=
CTECC
~
“A” Record—fixed length
Field Length
Field Name
Contents
1
Record Type
Constant=A
4
Beginning School Year
Four-digit year for beginning of school
3
Division Number
Leading zero(s) must be included (e.g., 005)
Use: 2014
“B” Record—tab delimited (39 columns)
Field Length
Field Name
Contents
1
Record Type
Constant=B
4
School Number
Selection from list of Virginia school numbers
10
Unique Student Identifier
State Testing ID as assigned through EIMS
4
State Career and Technical
Education (CTE) Course Code
Selection from list of CTE Course Codes as shown in APG
4
Examination Number for
Specific Credential
Selection from list of CTE Credentialing Examination Codes
4
Examination Result for Student PASS for passed examination
Being Reported
FAIL for failed examination
1
RETIRED FIELD
(No data should be entered, as field will not be processed.)
1
RETIRED FIELD
(No data should be entered, as field will not be processed.)
10
Examination Cost
Show actual cost of examination to student or school division.
Amount must be 0.00 or greater.
Record Count Record
(A sample would look like this: RECORDCOUNT=1256.)
Row
last
Required Text
RECORDCOUNT=
Contents
The number of A and B records in this file.
22
Summer Student Record Collection (SUM) and Final
Completer Demographics Report (CDR)
The CTE Final Completer Demographics Report (FCDR) is used to analyze program completer data by gender,
ethnicity, special populations, and technical competency attainment. It is a source of data used in student demographic
analysis and for completing many federal, state, and local reports for funding allocation.
The required data elements for the Final CDR will be collected through the Summer Student Record Collection (SUM)
in the manner of the Preliminary CDR. CTE administrators must work with the division’s technology office to ensure
that the data submitted to VDOE is accurate and complete.
The Summer Student Record Collection is electronically submitted to the VDOE by August 28, 2015. This file is
submitted by the school division IT/Data Management staff, not the CTE Administrator. However, the CTE
administrator or a designee should verify the accuracy of the report. For a list of some of the Field Descriptions, see
pages 1719.
Phase II. Verify Data
Once submitted, the administrator will review the Graduates Verification Report for errors. If errors exist, the Student
Record Collection must be resubmitted to eliminate the errors. If no errors exist, the CTE administrator or a designee
must sign the verification report and submit it to the Office of Career and Technical Education Services, Attention: Data
Management Team, by fax at 804-530-4560.
Phase III. Return Final CDR Verification Report
If the Final CDR Verification Report is correct, the CTE administrator or a designee must sign the final verification
report and submit it to the Office of Career and Technical Education Services, Attention: Data Management Team, by
fax at 804-530-4560. The Final Completer Demographics Report cannot be finalized without the CTE Administrator’s
signature on the final verification report.
INSTRUCTIONS FOR CTE ADMINISTRATORS
Though the focus of this report is on Career and Technical Education Completers, all students who have finished an
approved CTE sequence of courses (as listed in the Administrative Planning Guide http://www.cteresource.org/apg/)
should be reported. The Final Completer Demographic Report will automatically merge the graduation code with the
finisher code to determine completers.
Refer to the Administrative Planning Guide to determine whether a student has finished the CTE requirement for
completion.
Students who complete more than one program
Count each finisher only once, regardless of the number of programs that a student has completed. If the student
completes more than one program, choose the program that best represents the student’s primary career goal.
Regional CTE Center, Governor’s STEM Academy, and Governor’s Health
Sciences Academy Information
NOTE: Students who complete a CTE program at a Regional CTE Center, Governor’s STEM Academy, or Governor’s
Health Sciences Academy will be reported to VDOE in the End-of-Year (EOY) Report by the “responsible division”
where the students are enrolled. Regional CTE Centers, Governor’s STEM Academies, and Governor’s Health
Sciences Academies do not submit data directly to VDOE, but as “CTE serving schools,” they should verify that data is
correctly reported by the “responsible division” to VDOE. It is critical that finishers be accurately reported to ensure that
the center or academy is appropriately assigned with the completers for the Student Follow-Up.
WARNING: If finishers for the centers or academies are not reported accurately, then the responsible school division
must complete the Student Follow-Up for those completers.
23
Appendices
Appendix A:
Agricultural Education Course Information
Appendix B:
Business and Information Technology Course Information
Appendix C:
Career Connections (Including Special Programs) Course Information
Appendix D:
Family and Consumer Sciences Course Information
Appendix E:
Health and Medical Sciences Course Information
Appendix F:
JROTC (Military Science) Course Information
Appendix G:
Marketing Course Information
Appendix H:
Technology Education Course Information
Appendix I:
Trade and Industrial Education Course Information
Appendix J:
CTE Finisher Codes
Appendix K:
Career Pathway Codes
Appendix L:
CTE Career Cluster Codes and Descriptions
Appendix M:
Graduate/Other Completer Codes (Code for Diploma Type)
Appendix N:
School Division Codes
24
Appendix A: Agricultural Education Course Information
Length
(weeks)
NonTrad
Gender
Agricultural Business Fundamentals
36
F
33
Agricultural Business Management
36
F
18201
23
Agricultural Business Operations
36
F
8095
99012
11
Agricultural Education Dual Enrollment
36
8053
18099
11
Agricultural Education--Development
10
36
36
Course
Code
SCED
Code
SCED
Sequence
8022
18201
13
8026
18201
8024
Course Description
Max
Enroll
8050
18003
11
Agricultural Education--Preparation
15
8019
18404
11
Agricultural Fabrication and Emerging Technologies
20
36
F
8018
18402
12
Agricultural Power Systems
20
36
F
8020
18402
22
Agricultural Power Systems, Advanced
20
36
F
8012
18301
23
Agricultural Production Management
20
36
F
8010
18301
13
Agricultural Production Technology
20
36
F
8017
18403
11
Agricultural Structural Systems
20
36
F
8004
68001
33
Agriscience and Technology (18/36 weeks)
8003
68001
23
Agriscience Exploration
8072
18002
12
Applied Agricultural Concepts
20
18
8073
18002
22
Applied Agricultural Concepts
20
36
8086
18309
12
Biological Applications in Agriculture
36
8087
18309
22
Biotechnology Applications in Agriculture
36
8085
18308
11
Biotechnology Foundations in Agricultural Education
36
8045
03063
23
Ecology and Environmental Management
18
F
8046
03063
33
Ecology and Environmental Management
18
36
F
18
F
8015
18104
12
Equine Management Production
20
8080
18104
22
Equine Management Production
20
36
F
8041
18501
11
Fisheries and Wildlife Management
20
36
F
8055
18056
13
Floral Design I
36
M
8056
18056
23
Floral Design II
36
M
8038
18052
22
Floriculture
20
36
F
8042
18502
13
Forestry Management
20
36
F
8044
18502
23
Forestry Management, Advanced
20
36
F
36
8006
18001
11
Foundations of Agriculture, Food, and Natural Resources
20
8070
18401
22
General Mechanics--Preparation
15
36
8035
18053
11
Greenhouse Plant Production and Management
20
36
F
8034
18052
12
Horticulture Sciences
20
36
F
8002
68001
13
Introduction to Agriscience
8008
18101
11
Introduction to Animal Systems
20
36
8040
18504
12
Introduction to Natural Resources and Ecology Systems
20
36
8007
18051
11
Introduction to Plant Systems
20
36
36
F
F
8016
18401
12
Introduction to Power, Structural, and Technical Systems
20
8047
18505
11
Land Use and Conservation Management
20
36
F
8036
18054
14
Landscaping
20
36
F
25
Appendix A: Agricultural Education Course Information (Continued)
Max
Enroll
Length
(weeks)
NonTrad
Gender
Landscaping II
20
36
F
20
36
F
22
Operating the Farm Business
Outdoor Recreation, Parks, and Tourism Systems
Management
20
36
F
18102
13
Small Animal Care I
18
8083
18102
23
Small Animal Care I
36
8084
18102
33
Small Animal Care II
36
8021
20110
15
Small Engine Repair
20
18
F
8082
20110
25
Small Engine Repair
20
36
F
8037
18056
33
Specialty Horticulture Arts
20
36
F
8054
18054
44
Turf Grass Applications, Advanced
20
36
F
8051
18054
34
Turf Grass Establishment and Maintenance
20
36
F
20
36
F
36
M
Course
Code
SCED
Code
SCED
Sequence
8039
18054
24
8014
18301
33
8043
18504
8081
Course Description
8048
18502
33
Urban Forestry
8310
99019
12
Veterinary Assistant I
8311
99019
22
Veterinary Assistant II
20
36
M
8088
18105
11
Veterinary Science
20
36
F
26
Appendix B: Business and Information Technology Course Information
Course
Code
SCED
Code
SCED
Sequence
6320
12104
12
Accounting
36
6321
12104
22
Accounting, Advanced
36
6810
99003
11
Business and Information Technology--Dual Enrollment
Course Description
Max
Enroll
Length
(weeks)
NonTrad
Gender
36
6745
12999
11
Business Individualized Program--Development
10
18
6746
62999
11
Business Individualized Program--Development
10
36
6132
12054
12
Business Law
18
6131
12054
22
Business Law
36
6136
12052
12
Business Management
18
6135
12052
22
Business Management
36
6617
10004
12
Computer Applications
18
M
6611
10004
22
Computer Applications
36
M
F
6614
10005
14
Computer Information Systems
18
6612
10005
24
Computer Information Systems
36
F
6615
10005
34
Computer Information Systems, Advanced
18
F
6613
10005
44
Computer Information Systems, Advanced
36
F
6650
10109
12
Computer Network Software Operations
36
F
6651
10109
22
Computer Network Software Operations, Advanced
36
F
6610
60010
22
Computer Solutions
36
F
6609
60010
12
Computer Solutions (6/9/12/18 weeks)
F
6660
10052
11
Database Design and Management (Oracle)
36
F
6661
10055
11
Database Design and Management (Oracle), Advanced
36
F
6662
10053
11
Database Design and Management with PL/SQL (Oracle)
36
F
6632
10203
14
Design, Multimedia, and Web Technologies
18
F
6630
10203
24
Design, Multimedia, and Web Technologies
36
F
6633
10203
34
Design, Multimedia, and Web Technologies, Advanced
18
F
6631
10203
44
Design, Multimedia, and Web Technologies, Advanced
36
F
6160
10003
12
Digital Input Technologies
18
M
M
6161
10003
22
Digital Input Technologies
36
6120
22210
12
Economics and Personal Finance
36
6121
22210
22
Finance
18
6670
10254
11
Information Technology (IT) Fundamentals
36
IB6135
12059
12
36
IB6613
10007
12
International Baccalaureate Business and Management
International Baccalaureate Information Technology in a
Global Society
6150
62005
12
Keyboarding (Middle School) (6/9/12/18 weeks)
6151
12005
13
Keyboarding (Secondary)
18
M
6153
12005
23
Keyboarding Applications
18
M
6152
12005
33
Keyboarding Applications
36
M
6736
12008
12
Legal Systems Administration
18
M
Legal Systems Administration
36
M
6735
12008
22
36
F
F
M
27
Appendix B: Business and Information Technology Course Information (Continued)
Length
(weeks)
NonTrad
Gender
Medical Systems Administration
18
M
22
Medical Systems Administration
36
M
12003
12
Office Administration
18
M
6621
12003
22
Office Administration
36
M
6740
12004
13
Office Specialist I --Preparation
15
36
M
6741
12004
23
Office Specialist II--Preparation
15
36
M
6742
12004
33
Office Specialist III--Preparation
15
36
M
6116
12051
12
Principles of Business and Marketing
18
6115
12051
22
Principles of Business and Marketing
36
6640
10152
12
Programming
36
F
6641
10152
22
Programming, Advanced
36
F
6626
12006
12
Word Processing
18
M
6625
12006
22
Word Processing
36
M
Course
Code
SCED
Code
SCED
Sequence
6731
14153
12
6730
14153
6622
Course Description
Max
Enroll
28
Appendix C: Career Connections (Including Special Programs) Course Information
Course
Code
SCED
Code
SCED
Sequence
9074
22250
12
Career Interpretation Phase II
18
9071
22250
22
Career Interpretation Phase II
36
9069
72250
12
Career Investigation Phase I
18
9070
72250
22
Career Investigation Phase I
36
9030
72152
15
Education for Employment, Development--Introduction
10
6
9031
72152
25
10
9
9032
72152
35
10
12
9082
72152
45
10
18
36
Course Description
Max
Enroll
Length
(weeks)
9083
72152
55
10
9084
22154
12
Education for Employment, Level I--Development
10
18
9085
22154
22
Education for Employment, Level I--Development
10
36
9086
22156
12
Education for Employment, Level II--Development
10
18
9087
22156
22
Education for Employment, Level II--Development
10
36
9079
22155
12
Education for Employment, Level II--Preparation
15
18
9080
22155
22
Education for Employment, Level II--Preparation
15
36
9077
22153
12
Education for Employment, Level I--Preparation
15
18
36
NonTrad
Gender
9078
22153
22
Education for Employment, Level I--Preparation
15
9020
72151
15
Education for Employment, Preparation--Introduction
15
6
9021
72151
25
15
9
9022
72151
35
15
12
9075
72151
45
15
18
9076
72151
55
15
36
9093
12053
12
Entrepreneurship Education
36
9094
12053
22
Entrepreneurship Education, Advanced
36
IB9098
22160
11
IB APPROACHES TO LEARNING (ATL)
9091
22102
11
Introduction to Leadership
18
9060
69001
12
Introduction to Virginia Teachers For Tomorrow
18
M
9061
69001
22
Introduction to Virginia Teachers For Tomorrow
36
M
9096
22101
12
Leadership Development
18
9097
22101
22
Leadership Development
36
9062
19151
12
Virginia Teachers for Tomorrow I
36
M
9072
19151
22
Virginia Teachers for Tomorrow II
36
M
29
Appendix D: Family and Consumer Sciences Course Information
Length
(weeks)
NonTrad
Gender
Career, Community and Family Connections
18
M
22
Career, Community and Family Connections
36
M
12
Child Development and Parenting
18
M
36
M
Course
Code
SCED
Code
SCED
Sequence
8205
22249
12
8282
22249
8231
22204
Course Description
Max
Enroll
8232
22204
22
Child Development and Parenting
8275
16052
13
Culinary Arts I
20
36
F
8276
16052
23
Culinary Arts II
20
36
F
8279
16052
33
Culinary Arts Specialization
20
36
F
8285
19153
34
Early Childhood, Education, and Services I
20
36
M
8286
19153
44
Early Childhood, Education, and Services II
20
36
M
8222
99004
11
Family and Consumer Sciences – Development
10
36
8224
99005
11
Family and Consumer Sciences – Preparation
15
36
8266
99006
11
Family and Consumer Sciences Dual Enrollment
36
8204
72249
14
Family and Consumer Sciences Exploratory I
6
8206
72249
24
9
8207
72249
34
12
8208
72249
44
18
8260
72207
14
Family and Consumer Sciences Exploratory II
6
8261
72207
24
9
8262
72207
34
12
8263
72207
44
18
8241
72201
15
Family and Consumer Sciences Exploratory III
6
8242
72201
25
9
8243
72201
35
12
8244
72201
45
18
8245
72201
55
36
8264
19999
12
Family and Human Services I
36
8265
19999
22
Family and Human Services II
36
M
M
M
8223
22208
14
Family Relations
18
8225
22208
24
Family Relations
36
M
8280
22205
34
Fashion Careers I
36
M
8281
22205
44
36
M
8277
22208
34
18
M
8278
22208
44
36
M
8213
22247
11
Fashion Careers II
GRADS (Graduation, Reality, And Dual-Role Skills): Family
Focus
GRADS (Graduation, Reality, And Dual-Role Skills): Family
Focus
GRADS (Graduation, Reality, and Dual-Role Skills): Work
Focus
36
M
8202
16999
12
Hospitality, Tourism, and Recreation I
36
M
M
8203
16999
22
Hospitality, Tourism, and Recreation II
36
8214
22201
12
Independent Living
18
M
8219
22201
22
Independent Living
36
M
30
Appendix D: Family and Consumer Sciences Course Information (Continued)
Length
(weeks)
NonTrad
Gender
Individual Development
18
M
22
Individual Development
36
M
22211
34
Interior Design I
36
M
8296
22211
44
Interior Design II
36
M
8249
16051
12
Introduction to Culinary Arts
20
18
F
8250
16051
22
Introduction to Culinary Arts
20
36
F
8233
19153
14
Introduction to Early Childhood, Education, and Services
18
M
8234
19153
24
Introduction to Early Childhood, Education, and Services
36
M
M
Course
Code
SCED
Code
SCED
Sequence
8209
22207
12
8210
22207
8295
Course Description
Max
Enroll
8237
19001
12
Introduction to Family and Human Services
18
8238
19001
22
Introduction to Family and Human Services
36
M
8247
22205
14
Introduction to Fashion Careers
18
M
8248
22205
24
Introduction to Fashion Careers
36
M
8258
16001
12
Introduction to Hospitality, Tourism, and Recreation
18
M
8259
16001
22
Introduction to Hospitality, Tourism, and Recreation
36
M
8254
22211
14
Introduction to Interior Design
18
M
8255
22211
24
Introduction to Interior Design
36
M
M
8226
22206
12
Life Planning
18
8227
22206
22
Life Planning
36
M
8228
22202
12
Nutrition and Wellness
18
M
8229
22202
22
Nutrition and Wellness
36
M
31
Appendix E: Health and Medical Sciences Course Information
Length
(weeks)
NonTrad
Gender
Biomedical Innovation (PLTW)
36
M
11
Biomedical Technician
36
M
14252
11
Biotechnology Foundations in Health & Medical Sciences
36
8328
14054
12
Dental Assistant I
20
36
M
8329
14054
22
Dental Assistant II
20
36
M
8333
14055
13
Emergency Medical Technician I
36
8334
14055
23
Emergency Medical Technician II
36
8335
14055
33
Emergency Medical Technician III
36
8394
14155
11
Health and Medical Sciences Dual Enrollment
36
M
8370
64001
11
Health and Medical Sciences Exploratory
36
M
8331
14002
12
Health Assisting Careers
36
M
8364
14053
11
Home Health Aide
36
M
8380
14251
11
Human Body Systems (PLTW)
36
M
8302
14001
11
Introduction to Health and Medical Sciences
36
M
8390
14199
11
Introduction to Nutrition for Health and Medical Sciences
18
M
8345
14151
12
Medical Assistant I
36
M
M
Course
Code
SCED
Code
SCED
Sequence
8382
14297
11
8347
14049
8344
Course Description
Max
Enroll
8346
14151
22
Medical Assistant II
36
8381
14063
11
Medical Interventions (PLTW)
36
M
8377
14102
12
Medical Laboratory Technology I
36
M
8378
14102
22
Medical Laboratory Technology II
36
M
8383
14154
11
Medical Terminology
36
M
8332
14002
22
Mental Health Assisting Careers
36
M
8360
14051
12
Nurse Aide I
36
M
8362
14051
22
Nurse Aide II
36
M
M
8305
14152
12
Pharmacy Technician I
36
8306
14152
22
Pharmacy Technician II
36
M
8365
14060
12
Physical/Occupational Therapy
36
M
8357
14052
13
Practical Nursing I
18
M
8358
14052
23
Practical Nursing II
18
M
8359
14052
33
Practical Nursing III
36
M
8379
14254
11
Principles of the Biomedical Sciences (PLTW)
36
M
8375
14105
12
Radiologic Technology I
36
8376
14105
22
Radiologic Technology II
36
8372
14061
12
Respiratory Therapy I
36
M
8373
14061
22
Respiratory Therapy II
36
M
7660
14062
12
Sports Medicine I
36
7662
14062
22
Sports Medicine II
36
8351
14056
12
Surgical Technologist I
36
M
8352
14056
22
Surgical Technologist II
36
M
32
Appendix F: JROTC (Military Science) Course Information
Course
Code
SCED
Code
SCED
Sequence
Course Description
Max
Enroll
Length
(weeks)
Non- Trad
Gender
7913
09051
11
Army Military Science I
36
F
7916
09052
11
Army Military Science II
36
F
7918
09053
11
Army Military Science III
36
F
7919
09054
11
Army Military Science IV
36
F
AF7913
09151
11
Air Force Military Science I
36
F
AF7916
09152
11
Air Force Military Science II
36
F
AF7918
09153
11
Air Force Military Science III
36
F
AF7919
09154
11
Air Force Military Science IV
36
F
MC7913
09201
11
Marine Corps Military Science I
36
F
MC7916
09202
11
Marine Corps Military Science II
36
F
MC7918
09203
11
Marine Corps Military Science III
36
F
MC7919
09204
11
Marine Corps Military Science IV
7920
09004
14
Military Science V
36
36
F
F
7922
09004
24
Military Science VI
36
F
7924
09004
34
Military Science VII
36
F
7926
09004
44
Military Science VIII
36
F
NA7913
09101
11
Naval Military Science I
36
F
NA7916
09102
11
Naval Military Science II
36
F
NA7918
09103
11
Naval Military Science III
36
F
NA7919
09104
11
Naval Military Science IV
36
F
33
Appendix G: Marketing Course Information
SCED
Code
SCED
Sequence
8125
12162
11
Digital Marketing
36
8140
12153
12
Fashion Marketing
36
M
8145
12153
22
Fashion Marketing, Advanced
36
M
8135
12056
12
Global Marketing and Commerce
36
8136
12056
22
Global Marketing and Commerce, Advanced
36
8160
12159
12
Hotel Marketing
36
M
8162
12159
22
Hotel Marketing, Advanced
36
M
8111
12160
12
Introduction to Marketing
18
8110
12160
22
Introduction to Marketing
36
8109
62151
14
Make It Your Business
6
8112
62151
24
9
8113
62151
34
12
8114
62151
44
18
8120
12164
11
Marketing
36
8130
12152
11
Marketing, Advanced
36
8198
99007
11
Marketing Education Dual Enrollment
36
8132
12166
11
Marketing Management
36
8175
12163
12
36
F
8177
12163
22
Sports, Entertainment, and Recreation Marketing
Sports, Entertainment, and Recreation Marketing,
Advanced
36
F
8165
16151
11
Travel and Tourism Marketing
36
M
8167
16152
11
Travel and Tourism Marketing, Advanced
36
M
Course Description
Max
Enroll
Length
(weeks)
NonTrad
Gender
Course
Code
34
Appendix H: Technology Education Course Information
Length
(weeks)
NonTrad
Gender
Advanced Drawing and Design
36
F
22
Advanced Technology Studies II
36
11
Aerospace Engineering (PLTW)
36
F
F
Course
Code
SCED
Code
SCED
Sequence
8438
21149
11
8466
21097
8428
21013
Course Description
Max
Enroll
8487
21055
12
Aerospace Technology I
36
8488
21055
22
Aerospace Technology II
36
F
8492
21103
12
Architectural Drawing and Design
18
F
8437
21103
22
Architectural Drawing and Design
36
F
8467
21049
11
Bioengineering
36
F
8429
21014
11
Biotechnical Engineering (PLTW)
36
F
8411
21999
12
Biotechnology Foundations
18
F
8468
21999
11
Biotechnology Foundations in Technology Education
36
F
8430
21012
11
Civil Engineering and Architecture (PLTW)
36
8418
11002
12
Communication Systems
18
F
8415
11002
22
Communication Systems
36
F
8442
21010
11
Computer Integrated Manufacturing (PLTW)
36
F
8432
17002
12
Construction Technology
20
18
F
8431
17002
22
Construction Technology
20
36
F
8440
21008
11
Digital Electronics (PLTW)
36
F
8459
11153
11
Digital Visualization
36
F
F
8417
17106
14
Electronics Systems I
18
8416
17106
24
Electronics Systems I
36
F
8412
17106
34
Electronics Systems II
36
F
8413
17106
44
Electronics Systems III
36
F
8495
20101
12
Energy and Power
20
18
F
8448
20101
22
Energy and Power
20
36
F
8451
21005
23
Engineering Analysis and Applications II
36
F
8452
21005
33
Engineering Concepts and Processes III
36
F
F
8443
21007
11
Engineering Design and Development (PLTW)
36
8493
21106
12
Engineering Drawing and Design
18
F
8436
21106
22
Engineering Drawing and Design
36
F
8450
21005
13
Engineering Explorations I
36
F
8453
21047
11
Engineering Practicum IV
36
F
8491
21002
11
Engineering Studies
36
F
8409
15053
11
Forensic Technology
36
8476
71002
12
Gateway to Technology Core
18
F
F
20
8479
71002
22
Gateway to Technology Specialty
18
8423
21056
12
Geospatial Technology I
36
F
8424
21056
22
Geospatial Technology II
36
F
8419
20151
12
Global Logistics & Enterprise Systems I
36
F
8422
20151
22
Global Logistics & Enterprise Systems II
36
F
35
Appendix H: Technology Education Course Information (Continued)
Length
(weeks)
NonTrad
Gender
Graphic Communications Systems
18
F
22
Graphic Communications Systems
36
F
11054
12
Imaging Technology
18
F
8455
11054
22
Imaging Technology
36
F
8473
21098
12
Industrial Occupational Exploration
18
8472
21098
22
Industrial Occupational Exploration
36
8496
13999
11
Information Technology in Production Systems
36
F
IB4585
10206
12
International Baccalaureate Design Technology I
36
F
F
F
Course
Code
SCED
Code
SCED
Sequence
8494
11155
12
8458
11155
8474
Course Description
Max
Enroll
IB4586
10206
22
International Baccalaureate Design Technology II
36
8439
21006
11
Introduction to Engineering Design (PLTW)
36
8480
71051
15
Introduction to Technology
6
8481
71051
25
9
8484
71051
35
12
8482
71051
45
18
8483
8456
71051
36
71003
55
15
Inventions and Innovations
6
8454
71003
25
9
8485
71003
35
12
8464
71003
45
18
8461
8426
71003
55
36
13002
Manufacturing Systems I
20
18
F
8425
13002
13
23
Manufacturing Systems I
20
36
F
8427
13002
33
Manufacturing Systems II, Advanced
20
36
F
8478
13052
12
Materials and Processes Technology
20
18
F
20
36
F
36
F
8433
13052
22
Materials and Processes Technology
8460
21015
11
Modeling and Simulation Technology
8444
20102
12
Power and Transportation
20
18
F
8445
20102
22
Power and Transportation
20
36
F
8441
21004
11
Principles of Engineering (PLTW)
36
F
9811
10153
12
Principles of Technology I
36
F
9812
10153
22
Principles of Technology II
36
F
8446
13101
12
Production Systems
20
18
F
20
36
F
8447
13101
22
Production Systems
8408
17105
11
Renewable Energy
36
F
8414
21053
11
Sustainability and Renewable Technologies
36
F
8434
21101
12
Technical Drawing and Design
18
F
8435
21101
22
Technical Drawing and Design
36
F
8477
71004
15
Technological Systems
6
8457
71004
25
9
8486
71004
35
12
8463
71004
45
18
8462
71004
55
36
8406
21054
12
Technology Assessment
18
F
8407
21054
22
Technology Assessment
36
F
36
Appendix H: Technology Education Course Information (Continued)
SCED
Code
SCED
Sequence
8498
99011
11
Technology Education Dual Enrollment
8471
13099
11
Technology Education--Development
10
36
8469
21099
11
Technology Education--Preparation
15
36
8402
21003
12
Technology Foundations
18
F
8403
21003
22
Technology Foundations
36
F
8420
99009
11
Technology of Robotic Design
18
F
8421
99010
11
Technology of Robotic Design
36
F
8465
21097
12
Technology Studies I
36
F
Course Description
Max
Enroll
Length
(weeks)
NonTrad
Gender
Course
Code
36
8404
21052
12
Technology Transfer
18
8405
21052
22
Technology Transfer
36
F
8497
11055
11
Video and Media Technology
36
F
37
Appendix I: Trade and Industrial Education Course Information
(*Note: These courses are transitioning into two year courses.)
SCED
Code
SCED
Sequence
8570
05163
13
Advertising Design I
36
8571
05163
23
Advertising Design II
36
8572*
05163
33
Advertising Design III
36
8734
20999
11
Air Traffic Controller
20
36
F
8731
20053
13
Aircraft Pilot Training I
20
36
F
8732
20053
23
Aircraft Pilot Training II
20
36
F
8733
20053
33
Aircraft Pilot Training III
20
36
F
20
36
F
20
36
F
Course Description
Max
Enroll
Length
(weeks)
NonTrad
Gender
Course
Code
8679
20149
13
8681
20149
33
Auto Body Repair I--Collision and Repair
Auto Body Repair III Collision and Repair and Painting
and Refinishing
8680
20149
23
Auto Body Repair II--Painting and Refinishing
20
36
F
8676
20117
13
20
36
F
8678
20117
33
Auto Body Technology I--Collision and Repair
Auto Body Technology III--Collision and Repair and
Painting and Refinishing
20
36
F
8677
20117
23
Auto Body Technology II--Painting and Refinishing
20
36
F
8506
20104
13
Automotive Technology I
20
36
F
8507
20104
23
Automotive Technology II
20
36
F
8508
20104
33
Automotive Technology III
20
36
F
8728
20114
12
Aviation Maintenance Technology I
20
36
F
8729
20114
22
Aviation Maintenance Technology II
20
36
F
8730
20998
11
Aviation Operations Management
8740
19102
13
Barbering I
20
36
F
36
F
36
8741
19102
23
Barbering II
20
8742*
19102
33
Barbering III
20
36
F
8675
20116
11
Basic Auto Body Repair
20
36
F
8600*
17005
11
Basic Carpentry
20
36
F
8546
19107
11
Beauty Salon Assistant
36
M
8549
17049
11
Bricklayer
36
F
8590
16103
13
Building Management I
20
36
F
36
F
20
8591
16103
23
Building Management II
20
8592
16103
33
Building Management III
20
36
F
8515
17009
13
Building Trades I
20
36
F
8516
17009
23
Building Trades II
20
36
F
8517
17009
33
Building Trades III
20
36
F
8604
17007
13
Cabinetmaking I
20
36
F
8605
17007
23
Cabinetmaking II
20
36
F
8606*
17007
33
Cabinetmaking III
20
36
F
8601
17003
13
Carpentry I
20
36
F
36
F
36
F
8602
17003
23
Carpentry II
20
8603
17003
33
Carpentry III
20
38
Appendix I: Trade and Industrial Education Course Information (Continued)
SCED
Code
SCED
Sequence
8607
11052
12
Commercial Photography I
36
8608
11052
22
Commercial Photography II
36
8621
10252
11
Computer Maintenance
36
F
8542
10101
14
Computer Networking Hardware Operations I
18
F
8543
10101
24
Computer Networking Hardware Operations II
18
F
8544
10101
34
Computer Networking Hardware Operations III
18
F
8545
10101
44
Computer Networking Hardware Operations IV
18
F
8622
10002
13
Computer Systems Technology I
36
F
F
Course Description
Max
Enroll
Length
(weeks)
NonTrad
Gender
Course
Code
8623
10002
23
Computer Systems Technology II
36
8624
10002
33
Computer Systems Technology III
36
F
8527
19101
13
Cosmetology I
20
36
M
8528
19101
23
Cosmetology II
20
36
M
8529*
19101
33
Cosmetology III
20
36
M
8702
15051
13
Criminal Justice I
36
F
8703
15051
23
Criminal Justice II
36
F
8704*
15051
33
Criminal Justice III
36
F
36
F
8613
20107
13
Diesel Equipment Technology I
20
8614
20107
23
Diesel Equipment Technology II
20
36
F
8615*
20107
33
Diesel Equipment Technology III
20
36
F
8530
21102
13
Drafting I
36
F
8531
21102
23
Drafting II
36
F
8532
21102
33
Drafting III
36
F
8533
17102
13
Electricity I
20
36
F
8534
17102
23
Electricity II
20
36
F
20
36
F
8535
17102
33
Electricity III
8536
17101
13
Electronics Technology I
36
F
8547
17101
13
Electronics / Industrial Robotics Technology
36
F
8537
17101
23
Electronics Technology
36
F
8538
17101
33
Electronics Technology III
36
F
8705
15152
12
Firefighting I
20
36
F
8706
15152
22
Firefighting II
20
36
F
8660
11154
13
Graphic Imaging Technology I
20
36
F
36
F
8661
11154
23
Graphic Imaging Technology II
20
8662*
11154
33
Graphic Imaging Technology III
20
36
F
8503
17056
13
20
36
F
8504
17056
23
20
36
F
8505*
17056
33
Heating, Ventilation, Air Conditioning, and Refrigeration I
Heating, Ventilation, Air Conditioning, and Refrigeration
II
Heating, Ventilation, Air Conditioning, and Refrigeration
III
20
36
F
8901
17998
14
Industrial Cooperative Training I
36
36
36
8902
17998
24
Industrial Cooperative Training II
**
8903
17998
34
**
8904
17998
44
Industrial Cooperative Training III
Industrial Cooperative Training Senior Intensified
Program
8575
13203
13
Industrial Maintenance Technology I
20
36
36
F
39
Max
Enroll
Length
(weeks)
NonTrad
Gender
Industrial Maintenance Technology II
20
36
F
33
Industrial Maintenance Technology III
20
36
F
21009
22
Industrial Robotics Technology
36
F
8750
20111
13
Marine Service Technology I
20
36
F
8751
20111
23
Marine Service Technology II
20
36
F
8752*
20111
33
Marine Service Technology III
20
36
F
8512
17008
13
Masonry I
20
36
F
8513
17008
23
Masonry II
20
36
F
36
F
Course
Code
SCED
Code
SCED
Sequence
8576
13203
23
8577*
13203
8558
Course Description
8514
17008
33
Masonry III
20
8509
20105
13
Motorsports Technology I
20
36
F
8510
20105
23
Motorsports Technology II
20
36
F
8511
20105
33
Motorsports Technology III
20
36
F
8692
19105
12
Nail Technician I
36
M
8693
19105
22
Nail Technician II
36
M
8551
17058
13
Plumbing I
20
36
F
8552
17058
23
Plumbing II
20
36
F
36
F
8553
17058
33
Plumbing III
20
8539
13204
13
Precision Machining Technology I
20
36
F
8540
13204
23
Precision Machining Technology II
20
36
F
8541
13204
33
Precision Machining Technology III
20
36
F
8700
15101
12
Public Safety I
36
F
8701
15101
22
Public Safety II
36
F
8640
11051
13
Radio Communications I
36
F
8641
11051
23
Radio Communications II
36
F
F
8642*
11051
33
Radio Communications III
36
8557
21009
13
Robotic Workcell Technology I
36
F
8559
21009
33
Robotic Workcell Technology III
36
F
8663
13205
13
Sheet Metal I
20
36
F
8664
13205
23
Sheet Metal II
20
36
F
8665
13205
33
Sheet Metal III
20
36
F
8724
20109
11
Small Engine Repair
20
36
F
8725
20110
35
Small Engine Technology I
20
36
F
36
F
8726
20110
45
Small Engine Technology II
20
8727*
20110
55
Small Engine Technology III
20
36
F
8650
10006
12
Telecommunications I
20
36
F
8651
10006
22
Telecommunications II
20
36
F
8688
11103
13
Television and Media Production I
36
8689
11103
23
Television and Media Production II
36
8690
11103
33
Television and Media Production III
36
8801
99008
11
Trade and Industrial Education--Dual Enrollment
36
8616
17048
13
Utility/Heavy Construction I
20
36
F
8617
17048
23
Utility/Heavy Construction II
20
36
F
8618*
17048
33
Utility/Heavy Construction III
20
36
F
8672
13207
13
Welding I
20
36
F
40
Course
Code
SCED
Code
SCED
Sequence
8673
13207
23
8674
13207
33
Max
Enroll
Length
(weeks)
NonTrad
Gender
Welding II
20
36
F
Welding III
20
36
F
Course Description
*Note: These courses are transitioning into two year courses
**Refer to Superintendent’s Memo #181-14 reference temporary flexibility in pupil/teacher ratio.
41
Appendix J: CTE Finisher Codes
Code
Description
1
Student has finished CTE course requirements for program completion.
3
Student took at least one state-approved CTE course since 7th grade but has not finished CTE
course requirements for completion.
4
Student has not taken any state-approved CTE courses since 7th grade.
5
Student finished CTE requirements for completion and completion of a CTE dual enrollment
course(s).
42
Appendix K: Career Pathway Codes and Descriptions
Code
0101
0102
0103
0104
0105
0106
0107
0201
0202
0203
0301
0302
0303
0304
0305
0306
0401
0402
0403
0404
0405
0501
0502
0503
0601
0602
0603
0604
0605
0701
0702
0703
0704
0705
0706
0707
0801
0802
0803
Agriculture, Food and Natural Resources
Food Products and Processing Systems
Plant Systems
Animal Systems
Power, Structural and Technical Systems
Natural Resources Systems
Environmental Service Systems
Agribusiness Systems
Architecture and Construction
Design/Pre-Construction
Construction
Maintenance/Operations
Arts, Audio/Video Technology and Communications
Audio and Video Technology and Film
Printing Technology
Visual Arts
Performing Arts
Journalism and Broadcasting
Telecommunications
Business Management and Administration
General Management
Business Information Management
Human Resources Management
Operations Management
Administrative Support
Education and Training
Administration and Administrative Support
Professional Support Services
Teaching/Training
Finance
Securities and Investments
Business Finance
Accounting
Insurance
Banking Services
Government and Public Administration
Governance
National Security
Foreign Service
Planning
Revenue and Taxation
Regulation
Public Management and Administration
Health Science
Therapeutic Services
Diagnostic Services
Health Informatics
43
Appendix K: Career Pathway Codes and Descriptions (Continued)
Code
0804
0805
0901
0902
0903
0904
1001
1002
1003
1004
1005
1101
1102
1103
1104
1201
1202
1203
1204
1205
1301
1302
1303
1304
1305
1306
1401
1402
1403
1404
1405
1501
1502
1601
1602
1603
1604
1605
1606
1607
Health Science (cont.)
Support Services
Biotechnology Research and Development
Hospitality and Tourism
Restaurants and Food/Beverage Services
Lodging
Travel & Tourism
Recreation, Amusements and Attractions
Human Services
Early Childhood Development and Services
Counseling and Mental Health Services
Family and Community Services
Personal Care Services
Consumer Services
Information Technology
Network Systems
Information Support and Services
Web and Digital Communications
Programming and Software Development
Law, Public Safety, Corrections and Security
Correction Services
Emergency and Fire Management Services
Security & Protective Services
Law Enforcement Services
Legal Services
Manufacturing
Production
Manufacturing Production Process Development
Maintenance, Installation & Repair
Quality Assurance
Logistics and Inventory Control
Health, Safety and Environmental Assurance
Marketing
Marketing Management
Professional Sales
Merchandising
Marketing Communications
Marketing Research
Science, Technology, Engineering and Mathematics
Engineering and Technology
Science and Mathematics
Transportation, Distribution and Logistics
Transportation Operations
Logistics Planning and Management Services
Warehousing and Distribution Center Operations
Facility and Mobile Equipment Maintenance
Transportation Systems/Infrastructure Planning, Management and Regulation
Health, Safety and Environmental Management
Sales and Service
44
Appendix L: CTE Career Cluster Codes
CTE Career Cluster
Code
Agriculture, Food and Natural Resources
1
Architecture and Construction
2
Arts, Audio/Video Technology and Communications
3
Business Management and Administration
4
Education and Training
5
Finance
6
Government and Public Administration
7
Health Science
8
Hospitality and Tourism
9
Human Services
10
Information Technology
11
Law, Public Safety, Corrections and Security
12
Manufacturing
13
Marketing
14
Science, Technology, Engineering and Mathematics (STEM)
15
Transportation, Distribution and Logistics
16
45
Appendix M: Graduate/Other Completer Codes
(Used with Completer Demographics Report)
Graduate/
Other
Completer
Code
Graduate/Other Completer
Code Description
1
Standard Diploma
2
Advanced Studies Diploma
3
Special Diploma
4
Certificate of Program
Completion
5
General Educational
Development (GED)
Certificate as a part of an
alternative education
program
6
International Baccalaureate
(IB) Diploma
7
Modified Standard Diploma
8
General Educational
Development (GED)
Certificate as a part of an
ISAEP
9
10
11
General Achievement
Diploma
No award in this school year
- school-age student whose
IEP allows for multiple years
in grade 12
- foreign exchange student
Definition
Diploma awarded to a student who has earned the standard
diploma units of credit prescribed by the Board of Education,
passed the Standards of Learning (SOL) tests, and who
meets such other requirements as may be prescribed by the
local school board and approved by the Board of Education.
Diploma awarded to a student who has earned the advanced
diploma units of credit prescribed by the Board of Education,
passed the Standards of Learning (SOL) tests, and who
meets such other requirements as may be prescribed by the
local school board and approved by the Board of Education.
Diploma awarded to students with disabilities who complete
the requirements of their individualized education programs
(IEP) and do not meet the requirements for other diplomas.
Certificate awarded to students who do not qualify for a
diploma but who complete a prescribed course of study as
defined by the local school board.
Document awarded to high school students in attendance and
enrolled in a General Educational Development program who
have earned a General Educational Development Certificate.
Diploma awarded a student who has completed the
requirements for the Advanced Studies Diploma and has also
completed the International Baccalaureate Diploma program
given by the International Baccalaureate Organization of
Switzerland.
Diploma awarded a student with disabilities who completes
the requirements of his or her individualized education
program (IEP).
Document awarded a student who has successfully
completed all of the requirements of his or her ISAEP, which
includes passing the GED exam.
Diploma awarded a student who has (1) achieved a passing
score on the GED examination; (2) successfully completed an
education and training program designated by the Board of
Education; and (3) satisfied other requirements as may be
established by the Board of Education for the award.
(HB1473 approved by the 2003 General Assembly to be
effective September 1, 2003)
No award in this school year. Use this code for seniors
whose IEP allow for multiple years in grade 12. This code
should also be used for school-age students with an IEP who
return to school after graduating.
No award in this school year - foreign exchange, part-time
private, or part-time home school student.
46
Appendix M: Graduate/Other Completer Codes (Continued)
(Used with Completer Demographics Report)
Graduate/
Other
Completer
Code
12
13
Code Description
- student whose age and LEP
status allows for multiple
years in grade 12
- previously earned a
Code 3-7 or 7-9 in a prior
school year
Definition
No award in this school year. Use this code for seniors
whose age and LEP status allow for multiple years in grade
12.
No award in this school year. Use this code for a student who
has previously earned a Graduate/Other Completer Code of
3-7 or 7-9 in a previous school year or another state. This is
not an IEP or LEP student.
47
Appendix N: School Division Codes
Counties
Accomack
Albemarle
Alleghany
Amelia
Amherst
Appomattox
Arlington
Augusta
Bath
Bedford
Bland
Botetourt
Brunswick
Buchanan
Buckingham
Campbell
Caroline
Carroll
Charles City
Charlotte
Chesterfield
Clarke
Craig
Culpeper
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
016
017
018
019
020
021
022
023
024
Cumberland
Dickenson
Dinwiddie
Essex
Fairfax
Fauquier
Floyd
Fluvanna
Franklin
Frederick
Giles
Gloucester
Goochland
Grayson
Greene
Greensville
Halifax
Hanover
Henrico
Henry
Highland
Isle of Wight
King George
King & Queen
025
026
027
028
029
030
031
032
033
034
035
036
037
038
039
040
041
042
043
044
045
046
048
049
King William
Lancaster
Lee
Loudoun
Louisa
Lunenburg
Madison
Mathews
Mecklenburg
Middlesex
Montgomery
Nelson
New Kent
Northampton
Northumberland
Nottoway
Orange
Page
Patrick
Pittsylvania
Powhatan
Prince Edward
Prince George
Prince William
050
051
052
053
054
055
056
057
058
059
060
062
063
065
066
067
068
069
070
071
072
073
074
075
Pulaski
Rappahannock
Richmond
Roanoke
Rockbridge
Rockingham
Russell
Scott
Shenandoah
Smyth
Southampton
Spotsylvania
Stafford
Surry
Sussex
Tazewell
Warren
Washington
Westmoreland
Williamsburg/
James City Co.
Wise
Wythe
York
077
078
079
080
081
082
083
084
085
086
087
088
089
090
091
092
093
094
095
101
140
102
103
104
136
106
107
108
Falls Church
Franklin City
Fredericksburg
Galax
Hampton
Harrisonburg
Hopewell
Lexington
Lynchburg
109
135
110
111
112
113
114
137
115
Manassas
Manassas Park
Martinsville
Newport News
Norfolk
Norton
Petersburg
Poquoson
Portsmouth
143
144
116
117
118
119
120
142
121
Radford
Richmond City
Roanoke City
Salem
Staunton
Suffolk
Virginia Beach
Waynesboro
Winchester
122
123
124
139
126
127
128
130
132
131
096
097
098
Cities
Alexandria
Bedford
Bristol
Buena Vista
Charlottesville
Chesapeake
Colonial Heights
Covington
Danville
Towns
Colonial Beach
Special Schools
202
West Point
Div
Code
School
code
VSDB-Staunton
218
4013
Enterprise
Academy (NNHampton)
402
0402
207
48
Appendix N: School Division Codes (continued)
Regional Career and Technical Education Centers
Amelia-Nottoway Technical Center
Bridging Communities Regional CTE Center
311
313
New Horizons Regional Education Center
307
Northern Neck Technical Center
310
Charlottesville-Albemarle Technology Center
301
The Pruden Center for Industry & Technology
308
Jackson River Technical Center
302
Rowanty Technical Center
309
Massanutten Technical Center
304
Valley Vocational-Technical Center
306
Governor’s STEM Academy Division and School Codes
Div
Code
School
Code
Blue Ridge Crossroads Governor’s Academy for Technical Education (BRCGATE)
018
7313
Fostering Innovation and Relevance through STEM and Trades (FIRST)
308
0130
Governor's Career &Technical Academy for Renewable Resources and Agricultural Sciences
041
1665
Governor's Career and Technical Academy for Engineering Studies
021
0980
Governor's Career & Technical Education Academy in Arlington (GCTAA)
007
0623
Governor’s STEM Academy at Chantilly High School
029
2446
Governor’s STEM Academy at Christiansburg High School
060
0810
Governor’s STEM Academy at George C. Marshall High School
029
2454
Governor’s STEM Academy at Harrisonburg High School
113
0211
Governor’s STEM Academy at the Burton Center for Arts and Technology
080
0591
Governor’s STEM Academy for Engineering, Marketing and Information Technology Studies
128
1031
Greater Peninsula Governor’s STEM Academy
307
0230
Hampton City Public Schools Governor’s STEM Academy
112
1200
Heritage High School Governor's STEM Academy
117
1455
Loudoun Governor’s Career and Technical Academy
053
0990
Lynchburg Regional Governor’s STEM Academy
115
0380
Northern Neck Technical Center Governor's STEM Academy for Agriculture and Maritime Studies
310
0020
Pulaski County Public Schools Governor's STEM Academy
077
0610
Stafford Academy for Technology (STAT)
089
0900
STEM for LIFE Governor's Academy
083
0903
The Bridging Communities Governor’s STEM Academy
313
0020
The Governor's Career and Technical Education Academy for STEM in Richmond
123
3120
The Grassfield High School Governor’s STEM Academy
136
0965
Div
Code
School
Code
Albemarle County Public Schools Governor’s Health Science Academy at Monticello High School
002
0350
Bedford County Public Schools Governor’s Health Sciences Academy
010
0600
Chesterfield County Public Schools Governor’s Health Sciences Academy
021
0990
Fairfax County Public Schools Governor’s Health Sciences Academy at Falls Church High School
029
2452
Fairfax County Public Schools Governor's Health Sciences Academy at West Potomac High School
029
2456
Gloucester County Public Schools and Mathews County Public Schools Governor’s Health Sciences Academy
036
0290
Hampton City Public Schools Governor’s Health Sciences Academy
Newport News Public Schools and York County Public Schools Governor’s Health Science Academy
112
117
1100
1445
Superintendent's Region 8 Governor’s Health Sciences Academy
025
0910
Governor’s Health Science Academy Division and School Codes
49

CTERS USER’S MANUAL 2014–2015 REpoRTing SySTEm

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