FY’15 Budget Manual Office of Budget Planning & Analysis December 2013
Transcription
FY’15 Budget Manual Office of Budget Planning & Analysis December 2013
FY’15 Budget Manual Office of Budget Planning & Analysis December 2013 Important Updates/Questions – Change of deadline for THE Budget Sheet preliminary submission is Feb 5, 2014 – Question: Would it be valuable for us to rework THE Budget Sheet to include columns for Operating, Internally Restricted, Externally Restricted (Grants & Contracts), Externally Restricted (Gifts), All Funds within FY 14 budget and actuals? – Question: Do we want to consider match income/expenses as Internally Restricted or as part of Operating? Why – Why we’re asking units to project FY15 budgets and why this early Key Information & Resources • THE Budget Sheet Template – Preliminary submission January 1 Feb 5, 2014 – Final submission April 30, 2014 • Summary of Budget Assumptions – Purpose: Enable Planning Units to begin FY’15 Financial Projections with common assumptions – Preliminary assumptions that may be adjusted as budget discussions continue and recommendations are made • Timeline • Detailed Budget Manual Revenue • • • • • • • • • SSI Tuition Financial Aid General Fee Room & Board Grants and Contracts Facilities & Administrative cost recovery Gifts & Endowment Distributions Subvention/Strategic pool allocation Expenses • • • • • • • Salaries, wages & fringe benefits Benefits Supplies, services & capitalized costs Administrative indirect cost allocations Provisions for replacement & depreciation Debit service Transfers to/from operations State Appropriations • SSI allocated to colleges utilizing the State’s methodology for course completions, degree completions, medical allocation and the doctoral/research funding • All Responsibility Centers should budget subsidy at 98% of the State projections, allowing for 2% conservatism • State projections should be available early in 2014…stay tuned • Line-item state appropriations should be budgeted according to unitlevel knowledge of FY’15 state funding Tuition Athens Undergraduate Tuition ( guaranteed allocation) Phase • Initially, project 3.5% increase over FY14 budgets I Phase • Initial draft of Tuition allocation calculation (Feb 1) II Phase III • Final draft of Tuition allocation calculation (Mar 1) Tuition • Non-guaranteed Undergraduate tuition fees – These revenues are projected by the colleges based upon their best estimates of program activity • Undergraduate Regional Higher Education (RHE)Tuition & fees – Regional campuses have the authority to project their enrollments and credit hours for FY’15 • Graduate tuition & waivers – Units should estimate net graduate tuition revenue based on historic trends & known plans Financial Aid – Athens UG Allocation Same process as UG Tuition allocation Phase • Initially, project 3.5% increase over FY14 budgets I Phase • Initial draft of Tuition allocation calculation (Feb 1) II Phase III • Final draft of Tuition allocation calculation (Mar 1) Financial Aid • Employee Fee Waivers – Initially project 1.5% increase over FY14 budgets – Charged in proportion to number of employees as opposed to actual use • Unit-controlled Financial Aid – Projected by units based upon their best estimates of program activity & impact of rate increases General Fee Same process as UG Tuition allocation Phase • Initially, project 3.5% increase over FY14 budgets I Phase • Initial draft of Tuition allocation calculation (Feb 1) II Phase III • Final draft of Tuition allocation calculation (Mar 1) Room & Board • Room – Room rate increases of 3.5% have been forecasted by the longterm Capital Improvement Plan for Housing currently underway • Board – Board rate increase of 1.5% as a preliminary planning assumption Grants & Contracts • In spite of multi-year activity, projections should be made only for the upcoming budget year • Provide projections at a high level by source (state, federal, local, private) • Utilize OBIEE and LEO Electronic Research to analyze grant and contract revenues over the last 5 years Facilities & Administrative (F&A) Cost Recovery • F&A revenue is overhead from grants to cover facility and admin costs • Revenue aligned with colleges (NA 040800); RI Distributions made to departments, centers, PI’s • Use trends to determine budgets for FY15 Gifts & Endowment distributions • Gifts – Project gifts based on historic trends and institutional knowledge • Endowment distributions – For the initial phase – forecast a 3% increase over FY’14 – FY’15 Endowment Distribution Report will be published in February – Budget plan for the endowment appropriations should include the entire amount for the “FY2015 Net Spending Allocation” – Donor gift agreement restrictions apply Subvention Undergraduate Tuition Subvention tax 12.5% • Excludes splits from regional campuses and eLearning Graduate Tuition 12.5% will be calculated automatically as THE Budget Sheet is completed F&A Recovery Expenses – Salaries Salaries Grad Assistant wages Apply a 1% add-in over FY’14 then project a 2.5% increase after the add-in Project 2.5% increase Student wages Project 2% increase in minimum wage Other Payroll changes Refer to The Budget Manual for details re: Group III faculty and temporary staff Expenses – Benefits OPERS Use multiplier of 0.16189 OPERS LE Use multiplier of 0.20289 STRS Use multiplier of 0.16189 Health Insurance Use rate of $12,114 7% increase over current rate Supplies, services & capitalized costs Evaluate using historical trend TEXT • • • • • • • • Professional services & misc. Supplies Travel & Entertainment Information & communication Maintenance & repairs TEXT TEXT Other Cost of goods sold Capitalized costs TEXT Adm. Indirect cost allocations • Multi-stage process … Phase • Initially, project 6.5% increase over FY14 budgets I Phase • Initial draft of Indirect cost allocation calculation (Feb 1) II Phase III • Final draft of Indirect cost allocation calculation (Mar 1) Provisions for replacement & depreciation • Provisions for facility and equipment renewal – For February 5 deadline for THE Budget Sheet, project amount to be placed in reserve – For final versions of THE Budget Sheet, detail will be required, identifying the particular needs being addressed with this reserve • Transfers to/from plant fund—project related – Project transfer of funds to initiate capital projects within the new fiscal year, already on Board-approved capital plan Debt Service • Debt service represents amounts owed for capital projects and internal loans • Debt service obligation schedules will be posted on the BPA website Transfers to/from operations • Net increase/decrease to fund balance – Project any known utilization of a fund balance (“carry-forward”) • Transfers to/from strategic investment pool – Please leave blank until BPA finalizes rev/exp. allocations, as well as subvention support Other Resources • Glossary • Appendices – Additional information will be provided throughout budget process as we are able to finalize information and decisions that are preliminary for now – Additional tools will be provided as they become available • THE Budget Sheet • Budget Packet • Debt Service Schedule Questions – If information is submitted in Feb, can I change it in the future? ? • Qualified yes…BPA is more focused on bottom line requirements, less on specific revenue and expense details for this first pass • We are creating a visual from a specific point in time…it can be adjusted as long as there is a valid explanation • Please engage in a conversation with BPA – What are we missing? – How can we help you? Questions Planning Unit BPA Contact List Groups Administrative Units President Provost (includes Enrollment Management) V.P. for University Advancement Intercollegiate Athletics Auxiliary Student Affairs (including events svcs, campus rec) V.P. for Research (includes Graduate College) V.P. for Finance & Administration (includes OIT) Marching 110 BPA Contact Kari Resler Kari Resler Tim Davies Chad Mitchell Tim Davies Mindy Colburn Chad Mitchell Mindy Colburn Academic Overhead Units Athena Cinema/Kennedy Museum Child Development Center International Student & Faculty Services Library Well Works WOUB Center for Public Media Mindy Colburn Kari Resler Mindy Colburn Tereza Miranda-Branham Kari Resler Mindy Colburn Responsibility Centers College of Arts and Sciences College of Business College of Communication College of Education and Human Services College of Engineering College of Fine Arts College of Health Sciences and Professions E-Learning Heritage College of Osteopathic Medicine Honors Tutorial College International Studies Regional Campuses University College Voinovich School Tim Davies Tereza Miranda-Branham Mindy Colburn Kari Resler Tim Davies Mindy Colburn Kari Resler Kari Resler Tim Davies Tereza Miranda-Branham Mindy Colburn Kari Resler Tereza Miranda-Branham Mindy Colburn Airport Auxiliary (fund type 033) Dining Hall Auxiliary (fund type 030 and fund 1000) Parking Auxiliary (fund type 037) Residential Housing Auxiliary (fund type 039) University Central Pool Tina Payne/Natash Huffman Tina Payne/ Natasha Huffman Tina Payne/ Natasha Huffman Kari Resler Tina Payne/ Natasha Huffman ? 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