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Dual Credit Manual 2013 - 2014 1
Dual Credit Manual 2013 - 2014 1 Thank you for partnering with Hinds Community College to bring more educational opportunities to the youth of our state. Dual enrollment programs are associated with positive outcomes on such measures as high school graduation, college enrollment rates, college grade point averages, and progress toward college completion. While many students may dual enroll, your high school and Hinds Community College have entered into an agreement to offer dual credit. A Dual Credit student, as defined by Mississippi State Code §37-15-38, is a student who is enrolled in a community college or state institution of higher learning while enrolled in high school and who is receiving high school and college credit for postsecondary work. High school students participating in dual credit are enrolled at Hinds Community College and must follow all college policies. High school instructors teaching dual credit courses are considered Hinds Community College adjunct faculty, must meet SACS teaching requirements, and must teach to the academic standards of college-level courses. The purpose of this manual is not to replace the Hinds Community College Catalog but to serve as an aid to the high school in the administrative process of dual credit and instructional policies of Hinds Community College. 2 TABLE OF CONTENTS Contact Information............................................................................................................................... 4 College Calendar ................................................................................................................................... 7 Requesting Courses ............................................................................................................................. 10 Approving Dual Credit Instructors ...................................................................................................... 10 Admissions Process ............................................................................................................................. 12 Rosters. ................................................................................................................................................ 13 Registration .......................................................................................................................................... 13 Billing & Fees ...................................................................................................................................... 14 Textbooks ............................................................................................................................................ 14 Course Placement Requirements......................................................................................................... 15 Online Services .................................................................................................................................... 17 Instructional Practices.......................................................................................................................... 18 Syllabus................................................................................................................................................ 19 Class Rolls ........................................................................................................................................... 20 No Shows............................................................................................................................................. 21 Student Record Keeping...................................................................................................................... 21 Recording Attendance ......................................................................................................................... 22 Attendance Policy................................................................................................................................ 22 Withdrawal Policy ............................................................................................................................... 23 Submitting Grades using My.Hinds .................................................................................................... 23 Midterm exams & Submission of Grades ........................................................................................... 24 Final Exams & Submission of Grades ................................................................................................ 24 Dishonesty/Cheating/Plagiarism ......................................................................................................... 25 Evaluations .......................................................................................................................................... 26 Policy on Discrimination & Disability Support .................................................................................. 26 Sample Forms ...................................................................................................................................... 27 Online Grading Presentation ............................................................................................................... 34 Online Attendance Presentation .......................................................................................................... 38 3 CONTACTS District Office of Enrollment Services 1-800-HINDSCC Director of Enrollment Services High School Recruiter High School Recruiter Kathryn Cole Meghan Hutchins Reggie Harris 601.857.3502 601.857.3620 601.857.3385 [email protected] [email protected] [email protected] Jackson Academic/Technical Center ADMINISTRATION Vice President Academic Dean Career Technical Dean Bookstore Business Office COMPASS Testing DEPARTMENT CHAIRS Art/Music/Speech/Journalism Behavioral Science – Psychology, Sociology Biology Business Administration English/Modern Foreign Language Mathematics Physical Science - Physics Chemistry, Computer Science, Geology, Heath, Nutrition Social Science – History, Criminal, Justice, Geography, Philosophy, Political Science Dr. Sue Powell Dr. Marquise Loving Dr. Leroy Levy Karen Mays Prittanica Lewis Doris Lewis 601.936-5555 601.987.8161 601.987.8751 601.987.8133 601.987.8166 601.987.8153 [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] J. Ben Woods J. Ben Woods 601.987.8171 601.987.8171 [email protected] [email protected] Hilda Wells Hossein Mofidi Lawrence Green Hossein Mofidi Hilda Wells 601.987.8174 601.987.8175 601.987.8108 601.987.8175 601.987.8174 [email protected] [email protected] [email protected] [email protected] [email protected] J. Ben Woods 601.987.8171 [email protected] 601.936-5555 601.936.5553 601.936.5557 601.936.5552 601.936.5550 601.936.1808 601.936.5596 [email protected] [email protected] [email protected] Rankin Campus ADMINISTRATION Vice President Academic Dean Administrative Asst. Dean of Students Career Technical Dean Student Services Specialist Bookstore Dr. Sue Powell Gary Fox Kelly Reeves Sherry Franklin Keri Martin Kathy Jones 4 [email protected] [email protected] [email protected] Rankin Campus, continued COMPASS Testing DEPARTMENT CHAIRS Art/Music/Speech/Journalism Behavioral Science – Psychology, Sociology Biology Business Administration English/Modern Foreign Language Mathematics Physical Science – Physics, Chemistry, Computer Science, Geology, Heath, Nutrition Social Science – History, Criminal Justice, Geography, Philosophy, Political Science Kristy Harris 601.936.1821 [email protected] Diana Hurston Susan Ringer 601.936.5570 601.936.5584 [email protected] [email protected] Dr. Hamilton Wise Clair Helms Stephanie Woods Renee Austin Lou Anne Williams 601.936.5563 601.936.5585 601.936.5566 601.9361801 601.936.5572 [email protected] [email protected] [email protected] [email protected] [email protected] Eleanor Long 601.936.5574 [email protected] Dr. Theresa Hamilton Dr. Tom Kelly Dr. Joyce Jenkins Keri Cole Tammy Smith Kathy Helom Marnee Tompkins 601.857.3250 601.857.3237 601.857.3457 601.857.3624 601.857.3339 601.857.3205 601.857.3852 [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] Melanie Atkinson Audrey S. Glenn 601.857.3277 601.857.3239 [email protected] [email protected] Sharon Feaster Karen Robbins Melissa Buie Ginger Flanagan Johanna Williams 601.857.3249 601.857.3402 601.857.3787 601.857.3244 601.857.3659 [email protected] [email protected] [email protected] [email protected] [email protected] Shelia Hailey 601.857.3241 [email protected] 601.885.7001 Debra.Mays-Jackson @hindscc.edu shirley.hopkins-davis @hindscc.edu Raymond Campus ADMINISTRATION Vice President Academic Dean Career Technical Dean Dean of E-Learning Bookstore Business Office COMPASS Testing DEPARTMENT CHAIRS Art/Music/Speech/Journalism Behavioral Science – Psychology Sociology Biology Business Administration English/Modern Foreign Language Mathematics Physical Science –Physics, Chemistry, Computer Science, Geology, Health, Nutrition Social Science – History, Criminal Justice, Geography, Philosophy, Political Science Utica Campus ADMINISTRATION Vice President Dr. Debra Mays-Jackson Dean of Instruction – Academic & Dr. Shirley HopkinsCareer/Technical Education Davis 5 601.885.7003 Utica Campus, continued Assistant Dean of CTE/Student Services Coordination Dean of Students Bookstore Business Office COMPASS Testing DEPARTMENT CHAIRS Humanities - Music, Art, Dramatic Art, English, Modern Foreign Language, Speech Behavioral Sciences – Psychology, Sociology, Health Nutrition Natural/Physical Science – Biology, Physics, Chemistry, Computer Science, Mathematics Social Science – History, Criminal Justice, Philosophy, Geography, Political Science, Business Administration Mrs. Chris Watkins 601.885.7039 [email protected] Dr. Timothy Rush Deloris Green Jacqueline German Marquita Green 601.885.7005 601.885.7028 601.885.7028 601.885.7020 [email protected] [email protected] [email protected] [email protected] Dr. Bobby Cooper 601.885.7079 [email protected] Dr. Gloria Daniels 601.885.7030 [email protected] Dr. Mae Cathryne Jackson 601.885.7037 [email protected] Dr. Gloria Daniels 601.885.7030 [email protected] Dr. Debra Mays-Jackson Hilton Dyar Robert Engler Amanda Smith Cathy Newton Doris Lewis 601.885.7001 601.629.6804 601.629.6822 601.629.6832 601.629.6806 601.629.6803 Debra.Mays-Jackson @hindscc.edu [email protected] [email protected] [email protected] [email protected] [email protected] Jane Flowers 601.629.6850 [email protected] Sarah Nichols 601.629.6858 [email protected] Gary Ray Cynde Mott Lisa Morgan Teresa Johnson Gary Ray 601.629.6852 601.629.6856 601.629.6856 601.629.6839 601.629.6852 [email protected] [email protected] [email protected] [email protected] [email protected] Vicksburg Campus ADMINISTRATION Vice President Academic Dean Assistant Dean Bookstore Business Office COMPASS Testing DEPARTMENT CHAIRS Art/Music/Speech/Journalism/ Developmental Studies/Nutrition Behavioral Science – Psychology, Sociology Biology Business Administration English/Modern Foreign Language Mathematics Physical Science – Physics, Chemistry, Geology 6 2013 -2014 ACADEMIC CALENDAR FALL 2013 August 16 Last day to register for the Fall semester August 19 First day of classes for full-semester and first eight-week classes August 19 - 23 Drop and add period for traditional classes Late Registration (Registration fee increases) August 26 First day of classes for MS Virtual Community College (MSVCC) students Last day to add a Monday evening class August 26-27 Drop and add period for MSVCC classes until 4:00 p.m. August 27 Last day to add a Tuesday evening class August 28 Last day to add a Wednesday evening class August 29 Last day to add a Thursday evening class September 2 Labor Day Holiday (day and night classes will not meet) September 3 Classes resume after Labor Day Holiday October 2 First day a student may withdraw from a full semester class October 11 End of first eight-week term and mid-term for full semester classes October 14 Fall Break Holiday (day and night classes will not meet) October 15 Classes resume after Fall Break Holiday Mid-term grades must be posted on My.Hinds by 10:00 a.m. November 5 Registration for 2014 Spring Term begins for currently enrolled Hinds students November 8 Last day to withdraw from MSVCC full semester classes by 4:00 p.m. November 11 Registration for 2014 Spring Term begins November 25-29 Thanksgiving Holidays (day and night classes will not meet) December 2 Classes resume after Thanksgiving Holidays December 4 Last day to withdraw from a class or all classes December 11 Last day of classes Final Examinations for Wednesday night classes only. 7 December 12-14; 16-17 Final Examinations – day and evening classes December 18 Grades must be posted on My.Hindscc.edu by 10:00 a.m. December 19-20 Fall Graduation (Raymond) SPRING 2014 January 10 Last day to register for the Spring semester Registration ends for MS Virtual Community College classes at 4:00 p.m. January 13 First day of full semester and first eight-week classes First day of classes for MS Virtual Community Colleges January 13-14 Drop and add period for MS Virtual Community College classes until 4:00 p.m. January 13-17 Drop and add for traditional classes Late Registration (Registration fee increases) January 20 Heritage Day Holiday (day and night classes will not meet) January 21 Classes resume after Heritage Day Holiday Last day to add a Tuesday evening class January 22 Last day to add a Wednesday evening class January 23 Last day to add a Thursday evening class January 27 Last day to add a Monday evening class February 26 First day a student may withdraw from a full-semester class March 7 Mid-term grades must be posted on My.Hindscc.edu by 10:00 a.m. March 10-14 Spring Break (day and night classes will not meet) March 17 Classes resume after Spring Break March 28 Last day to withdraw from MSVCC full semester classes by 4:00 p.m. April 1 Registration for Summer and Fall MSVCC classes begins for all students Registration for Summer and Fall terms begins for current Hinds students April 7 – May 30 Registration for Summer Terms April 7 – Aug 15 Registration for 2014 Fall Term 8 April 18 Easter Holiday (day and night classes will not meet) April 21 Classes resume after Easter break April 30 Last day to withdraw from a class or all classes May 7 Last Day of Classes Final Examinations for Wednesday night classes only May 8-10; 12-13 Final Examinations – day and evening classes May 14 Grades must be posted on My.Hindscc.edu by 10:00 a.m. May 15 - 16 Spring Graduation (Raymond) May 18 Spring Graduation (Utica) May 26 Memorial Day Holiday 9 REQUESTING COURSES When a high school wishes to host a Hinds Community College course on its high school campus for dual credit, the principal, counselor, or designated contact person must contact the appropriate Hinds Academic Dean via the Course Request Form (CRF). Course Request Forms are typically due in March for the fall semester and October for the spring semester. A communication will be sent to the dual credit contact person at the high school each semester indicating the date CRF’s are due. A sample CRF is included in the sample forms section of the manual. Please submit Course Request Forms for the upcoming semester only and not for the entire school year. APPROVING DUAL CREDIT INSTRUCTORS High school instructors teaching Hinds Community College courses for dual credit are considered adjunct of the college. No expectation of authority to teach a Hinds course is extended until the appropriate academic dean has approved the proposed adjunct instructor by reviewing his or her credentials, resume, and transcripts and until the proposed instructor has completed an interview with the department chair of their subject area. Adjunct instructors, although employed and paid by their high school, are also under the control and supervision of Hinds for the purpose of course content, instructional evaluations (by college administrators—dean and chairs), student evaluations of the faculty, and recording of attendance and grades. Hinds Community College will provide a mandatory faculty orientation to adjunct instructors teaching Hinds courses for dual credit. Procedure for approving dual credit instructors: 1. When a high school wishes to request a new teacher for dual credit instruction, the proposed instructor’s name should be submitted on the Course Request Form at the time the forms are due. 2. The high school instructor proposed to teach the Dual Credit course must provide the necessary transcripts and a resume to the Academic Dean at the same time the CRF is submitted. 3. The proposed instructor must have a Master’s Degree with 18 or more graduate credit hours in the specific subject area of the class being proposed. Some Hinds courses require very specific graduate hours pertaining to the courses the instructor will be teaching. Upon receipt of the transcript, the Dean will discuss faculty qualifications with the potential adjunct and/or the high school contact person. 4. If the proposed instructor is deemed qualified by SACS standards, the Dean will advise him or her to arrange an interview with the appropriate College Department Chair. 10 5. If the Department Chair, upon completion of the interview, approves the high school instructor as an adjunct in his or her department, the chair will inform the Dean. The adjunct instructor will then be provided with a Hinds application for employment and will be required to submit official transcripts from all colleges and universities attended to the College’s Human Resources Office. 6. The Hinds Community College Department Chair will be responsible for providing a course syllabus and textbook to the high school instructor. The Chair will provide contact information to promote open communication. 7. The approved high school instructor must attend a Hinds adjunct instructor meeting at the beginning of every Fall and Spring semester. At these meetings mandatory college procedures such as web attendance, online grading, student learning outcomes, etc. will be discussed. 11 ADMISSIONS PROCESS Students wishing to participate in the dual credit program must meet the following Hinds Community College Admission requirements: 1. Must have completed at least ten (10) core high school units and must have taken the ACT or COMPASS placement test, but no specific score is required. Students with less than ten (10) core high school units may be considered for dual enrollment admission if they have at least a thirty (30) composite ACT score. ACT sub scores or COMPASS scores are used to place students in the appropriate courses. 2. Must have an unconditional written recommendation from their high school principal or guidance counselor. The high school will gather and prepare admission documents for all participating students. Admission documents are due each semester after CRF’s have been submitted and approved. A communication will be sent to the dual credit contact person at the high school each semester indicating the date admission documents are due. Submit the following admission documents: 1. Admissions Application* It is the students’ responsibility to apply. All students must apply for admission to Hinds Community College online at www.hindsc.edu. 2. Official High School transcripts* 3. Official college placement test scores: 1) an ACT score may be documented on the official high school transcript, or 2) students may take the COMPASS on a Hinds campus** 4. Unconditional letter of recommendation signed by the high school principal or counselor. The LOR must be for an individual student and not a group of students. (You may use the LOR template in the Sample Forms section of this manual.) 5. Signed Student/Parent Agreement (included in Sample Forms section of this manual) *Applications and transcripts are not required to be submitted again in subsequent semesters for returning dual credit students. These only need to be submitted again if there was a full semester gap in attendance (fall or spring) from the time the documents were originally submitted. ** The COMPASS is an assessment of English, math, and reading skills. It is given at no cost to the student on all Hinds campuses. If a student has already taken the ACT, he or she is permitted to take the COMPASS one time to challenge his or her placement level. A student may take the COMPASS two times (one week apart) if he or she has not had the ACT. COMPASS test appointments should be made in advance. The college will have official COMPASS scores on file once a student takes it, and high schools will not need to submit this score. Admission applications are submitted electronically; however, counselors should collect documents 2-5 in one package. They can be mailed to Hinds, or a Hinds representative will come to your campus to pick up the package. 12 ROSTERS The high school will submit a roster for each Hinds course they will teach. Rosters are due each semester after the admission documents have been submitted. A communication will be sent to the dual credit contact person at the high school each semester indicating the date rosters are due. Each roster should include the name of the course and a list of the students who wish to enroll in that course, as well as the student’s social security number so we can accurately identify the student at the time of registration. Submit rosters only for the current semester and not the entire year. Only students who meet the admission and placement requirements should be included on the roster at the time of its submission. If a student meets admission or placement requirements at a later date (but before the last day of late registration) and wishes to participate, please submit an addendum to the roster. Do not submit an entirely new roster. Simply submit an addendum noting the change to the original roster. REGISTRATION It is imperative the high school submit admission documents and rosters by the requested deadline so that the College has adequate time to register students before the beginning of the semester. Registration must take place before the start of the semester according to the dates set forth in the Hinds Community College Academic Calendar. After courses and instructors are approved, after admission documents have been processed in the Office of Admissions, and after rosters have been received, Hinds Community College will register students into the courses using the rosters provided. Students are not required to come to a Hinds Campus to register unless they are enrolling in additional Hinds courses on their own outside of the Dual Credit program. Students who begin the high school semester and decide at a later date that they wish to participate in the Dual Credit program will not be permitted to do so. Students must comply with the College’s admissions policies and procedures and registration deadlines. Students must be registered in college courses according to the dates set forth in the college calendar. Upon Hinds Community College registering dual credit students, it may be found that a student does not meet course placement requirements or that the student has an outstanding balance to the college. In this case the student will not be registered. The high school dual credit contact person will be notified that the student will not be registered. If a new placement score is presented before the last day of late registration, the student may be registered. If the student pays his or her balance before the last day of late registration, the student may be late registered. The high school dual credit contact person or the student should promptly notify the college if one of the above issues has been resolved so that registration may take place by the college deadlines. Our offices will not know if an issue has been resolved for any given student unless notified. 13 BILLING & FEES Hinds Community College currently agrees to offer free tuition to high school students taking dual credit course on their high school campus. However, the student must pay a non-refundable $100 Dual Credit Program Participation fee for each semester they participate. Students will incur this balance at the time that Hinds registers them into the dual credit course(s). Bills are sent by mail to the address listed on the student’s admissions application. . Students may pay fees in person at any Hinds Business Office, by phone, by mail, or online by logging into their my.hinds account. If a high school has first made arrangements with Hinds Community College to submit the participation fees for the students, the school must submit individual checks or money orders (no cash) with the student’s Hind’s ID written at the top. Some students may choose to dual enroll at Hinds outside of participating in dual credit at their high school. In this case, students will pay normal tuition and other fees for the courses they take on a Hinds campus or online. It is imperative that students pay their balance in a timely manner. Students with outstanding balances will not be permitted to re-enroll at Hinds another semester, and Hinds will not be able to release their transcripts. TEXTBOOKS If the high school requires that students purchase their own book, they may do so at the bookstore of the nearest Hinds location. Bookstore hours may vary by campus and are posted on the Hinds website. Faculty textbooks and other materials (lab manuals, teacher manuals, etc.) may be obtained from their department chairperson. When supplementary textbook materials are received, they will be routed to instructors through the department chairperson. Adjunct faculty should not charge textbooks or any other material at the campus bookstores to the Academic Dean's account. 14 COURSE PLACEMENT REQUIREMENTS For initial placement purposes, the following ACT and/or Compass Placement scores will be used to place students in courses. Please use the following two charts as a guide to determine which Hinds Community College courses your students qualify to take. Placement scores for commonly taught dual credit courses are included in the CRF in the Sample Forms section of this manual. English Course Order 1 ENG 0113 2 ENG 0123 3 ENG 1113 4 ENG 1113 * Placement Level 1 2 3 4 ACT Sub Score 1-13 14-16 17-36 25-36 (a) English Compass Scores 0-37 38-70 71-100 83-100 (a) Placement Level 1 2 3 ACT Sub Score 1-14 15-16 17-19 4 20-36 Placement Level 1 2 3 4 ACT Sub Score 1-9 10-12 13-15 16-36 Reading Compass Scores 0-43 44-62 63-71 72-100 Placement Level 1 2 IF PLACED IN three developmental classes two developmental classes REQUIRED take & pass course/lab take & pass course/lab Math Course Order 1 MAT 0113 2 MAT 0123 , BOT 1313 (b) 3 MAT 1233 , RST 1623 (b) 4 MAT 1313 (c), MAT 1323 (c), Math Compass Scores Pre-Algebra Algebra 0-35 na 36-47 na 48-100 0-41 48-100 42-100 Reading Course Order 1 REA 0113 2 REA 0123 3 REA 0133 4 LLS 1413 (b) Education Course Order 1 LLS 0111 /LLS 0113 2 LLS 0121 /LLS 0123 NOTES: (a) Or recommendation of instructor (b) Students in certain career/technical programs may take these two courses (c) College transferable course (not developmental) * Honors English Composition 15 Students who are prescribed the course shown in the heading of a column must not schedule any of the courses listed in that column. If a listed course is a pre-requisite or a co-requisite to the other courses which are not listed, the unlisted courses must not be scheduled. ENGLISH 0113 ART 2713 , ART 2723 ATE 1213 BAD 2413 BIO (Avoid all) CAT 1113 CHE 1213 , CHE 1313 COM 2463 , COM 2483 CSC 1213 DDT (Avoid all) ECO 2113 EET 1214 ENG (Take ENG 0113 only) HIS (Avoid all) HLT (Avoid all) IRM (Avoid all) LET 1113 MFL 1213 MUS 1113 PHI (Avoid all) PSC 1113 , PSC 1123 PSY 1513 SOC 2113 SPT (Take SPT 0113 , SPT 1223 , SPT 1241 , SPT 1251 , SPT 1273 , SPT 2241 , SPT 2251 only) ENGLISH 0123 BIO (Avoid all above BIO 1113 ) CAT 1113 CHE 1213 COM 2463 , COM 2483 CSC 1213 DDT (Avoid all) EET 1214 ENG (Take ENG 0123 only) HIS (Avoid all) HLT 1113 ,HLT 1123 ,HLT 1223 ,HLT 2143 , HLT 2133 , HLT 2313 LET 1113 MFL 1213 MUS 1113 PHI (Avoid all) PSY 1513 SPT (Take SPT 0113 , SPT 1223 , SPT 1241 , SPT 1251 , SPT 1273 , SPT 2241 , SPT 2251 only) MATH 0113 ACC 1213 ART 2713 , ART 2723 AGR 2314 BIO (Avoid all above BIO 1123 ) BOT 1313 CAT 1113 CHE 1213 , CHE 1313 CSC 1213 DDT (Avoid all) ECO 2113 , ECO 2123 GRA 1143 HLT (Avoid all) IRM (Avoid all) LET 1113 MAT (Take MAT 0113 only) MMT 1413 MUS 1123 , MUS 2513 PHY 2243 , PHY 2313 , PHY 2414 PSY 1513 MATH 0123 AGR 2314 BIO (Avoid all above BIO 1123 ) CAT 1113 CHE 1213 , CHE 1313 CSC 1213 DDT (Avoid all) ECO 2123 EPY 2523 , EPY 2533 GRA 1143 HLT (Avoid all) IRM (Avoid all) LET 1113 MAT (Take MAT 0123 only) MUS 1123 , MUS 2513 PHY 2313 , PHY 2414 MATH 1233 CHE 1213 HLT 1223 , HLT 2313 , HLT 2713 , HLT 2923 IRM (Avoid all) MAT (Take MAT 1233 only) PHY 2313 , PHY 2414 16 READING 0113 ACC 1213 ART 2713 , ART 2723 ATE 1213 BAD 2413 BIO (Avoid all) CHE 1213 , CHE 1313 COM 2463 , COM 2483 CRJ 1383 CSC 1113 , CSC 1213 DDT (Avoid all) ECO 2113 ENG (Avoid all Literature) HIS (Avoid all) HLT (Avoid all) IRM (Avoid all) LET 1113 MUS 1213 PHI 2113 PSC 1113 , PSC 1123 PSY 1513 REA (Take REA 0113 only) SOC 2113 , SOC 2133 , SOC 2143 SPT (Take SPT 0113 , SPT 1223 , SPT 1241 , SPT 1251 , SPT 1273 , SPT 2241 , SPT 2251 only) READING 0123 ACC 1213 ART 2713 , ART 2723 ATE 1213 BAD 2413 BIO (Avoid all above BIO 1113 ) CHE 1213 , CHE 1313 COM 2463 , COM 2483 CRJ 1383 CSC 1213 DDT (Avoid all) ENG (Avoid all Literature) HIS (Avoid all) HLT (Avoid all) IRM (Avoid all) LET 1113 MUS 1213 PHI 2113 PSC 1123 PSY 1513 REA (Take REA 0123 only) SPT (Take SPT 0113 , SPT 1223 , SPT 1241 , SPT 1251 , SPT 1273 , SPT 2241 , SPT 2251 only) READING 0133 BIO (Avoid all above BIO 1123 ) CHE 1213 CSC 1213 DDT (Avoid all) HLT 1113 , HLT 1123 , HLT 1223 ,HLT 2133 , HLT 2143 , HLT 2313 , HLT 2713 LET 1113 PSY 1513 ONLINE SERVICESS Faculty will use several online tools for administering courses, accessing information, and receiving communication from Hinds: My.Hinds is a portal for viewing you classes, taking and recording attendance, sending email notices to students, submitting grades, etc. Hinds Email is the official communication of the college. You may access your Hinds email directly through your My.Hinds account. Canvas is a learning management system with many features including a media recorder, a gradebook, online assignment submissions, etc. Hinds Intranet allows you to access certain required documents. You may access all of these services from the Hinds homepage: www.hindscc.edu All of these services have the same login information. To login to them for the first time, follow these instructions. Username: first initial of your last name (capitalized) + Hinds ID number Password: Your initial password is your first initial (capitalized) + your last initial (capitalizied) + your six digit date of birth (mmddyy) + $ Example: You are John Smith, your ID is 1234567, and your DOB is January 1, 1970. Username is S1234567 Password is JS010170$ After logging in for the first time, you may reset your password. Hinds offers an IT Help Desk for any online service assistance you may need. For any issues or assistance logging, please call the Help Line at 601-857-3344. 17 INSTRUCTIONAL PRACTICES AND CHARACTERISTICS Extensive research has shown that the following improve the teaching-learning process: 1. A well-organized course. 2. Clear learning expectations, which are written and given to the students at the first class meeting. These expectations should include course goals, unit goals, and specific goals. 3. Frequent testing. We recommend a minimum of four unit tests plus a comprehensive final examination for most subjects. Notice that the Academic Dean expects you to give a comprehensive final examination, and it must be given on its scheduled day and time. If you deviate from these expectations, advise the Academic Dean in writing. 4. A personal interest in students. We suggest that you get some personal information from your students such as home and work telephone numbers, reason for taking this course, grade aspirations, etc. We also suggest that you learn each of your students by name. Do not ask students for their social security numbers. 5. A positive attitude toward students and a patient approach toward helping those who find the material difficult. Remember that each of us is "developmental" in some subject area. 6. Do not be overly flexible, however: Give very little - if any - extra credit, and, if you do offer it, be certain that it is meaningful to your course. Do not retest a student in a course that transfers to another institution of higher learning. Should you ever feel the need to retest a student for any reason, discuss the matter with the chair of your department or with the academic dean. 7. A good teaching philosophy. Tell them what you are going to tell them. Tell them. Tell them what you told them. 8. Flexibility and adaptability. Successful community college instructors have an understanding of many different learning and teaching styles. Realize that your best teaching style may not always match a student's learning style. Do not use the lecture approach to the exclusion of all others. To achieve success, both teacher and student often must be willing to make adjustments. 9. Excitement and enthusiasm. Instructors who demonstrate enthusiasm for the subject tend to get students interested. Enthusiasm breeds enthusiasm. 10. Time on task. The college expects you to keep your students the full length that the course is advertised to meet: specific minutes in the classroom are mandated for accreditation. 18 SYLLABUS Hinds Community College maintains a current syllabus for each credit course taught. The syllabus contains the instructor’s policies. Below is a sample syllabus which you should use as a template for your own syllabus. You may make only slight modifications to this model if you change it at all. We insist that all teachers distribute copies of a course syllabus to all of their students. We believe that giving the syllabus to students is good instructional practice because it ensures better communication about what is expected. In addition, the syllabus gives you--the instructor--information about what is traditionally included in the course and how it is sequenced. A copy of the syllabus for your course(s) may be obtained from your department chairperson or your dean. We believe you and your students will benefit by using these syllabi. SYLLABUS Course Number and Title I. Instructor Information A. Instructor’s name B. Location of instructor’s office C. Office phone number D. E-mail address E. Office hours II. Course Information A. Course name, number and credit hours B. Section number C. Class (Lab) meeting time (days and times) and location(s) D. Pre-/co-requisite courses E. Course description as in the catalog F. Course objectives G. Course transferability ex. Fine Arts/Social Science, contact the institution to which you plan to transfer III. Textbook and Course Materials A. Textbook name, edition, and author(s) B. Lab manual(s) and or additional materials / supplies C. On-line resources IV. Instructional Methods V. Grading Plan A. Information on the number and type of evaluations methods, exams, quizzes, labs, homework, papers, group projects and how much each will count. B. Grading Scale C. Make-up work and exam policy 19 VI. Topic Outline VII. Exams (testing procedure, date, time, location of final exam) VIII. Attendance Policy IX. Plagiarism academic dishonesty X. ADA Statement/Non-discrimination statement XI. Emergency procedures XII. Assignments (weekly or daily list of assignments) Prior to the end of the second week of the semester, send one copy of your syllabus to your department chairperson. CLASS ROLLS Before the first day of the college semester, print your rosters from your My.Hinds account. Login in to My.Hinds. (For login instructions, see “Online Services” on page 17 of this manual). Click Faculty on the left hand side of the My.Hinds homepage, then click Class Roster. Print your rosters every week for the first three weeks to ensure that your rolls are correct. It is very important to IMMEDIATELY report any discrepancies between those attending your class(es) and those on your roll(s): Report to the instructional dean the names of students who appear on your roster but who are not in the class. Equally important, report to the dean the name of any student attending but who is not on the roster. After week three of a regular semester, roll corrections must be made by submitting the Roll Correction Form via email to Academic Dean. Roll Corrections Forms must be filled out using the online form found on the Hinds Intranet. Go to www.hindscc.edu and click on Employees, then click on Intranet. Login to the intranet using the login instructions found under “Online Services” on page 17 of this manual. Once logged in, click on Registrar’s Information to access these documents. You may view a sample Roll Correction Form found in the “Sample Forms” section on page 27 of this manual. This process is imperative to our college policies, reporting, and audit requirements. You will be questioned if you fail to report class roll discrepancies. The responsibility of reporting roll issues to the Dean and submitting Roll Correction forms belongs to instructors not to counselors although collaboration in the effort certainly may be necessary. 20 NO SHOWS Much of the No Show process is dependent upon the online attendance procedure. Please read and follow that process carefully. If the attendance process is followed, then the No Show process will work. 1. From the very first class meeting, check attendance online. The students listed are in real time. Therefore, students not on the online roll at any time for the first week of class should be told to check immediately with their counselor to determine why they are not registered. If the issue is resolved by the last day of late registration, the student may be late registered. Please do not delay inquiring why a student is not on your roll. 2. The process of checking attendance daily should be done throughout the semester. After the college’s late registration period has ended, any student not on roll who is attending class should speak with his or her high school counselor. These students are not enrolled and will not receive credit for the course. 3. Please remember, only the online rolls are in real time. 4. During the third week, faculty will be requested to make sure their attendance is up-to-date and to use the attendance notice “Identify as a No Show” [see the definition of No Show below] when appropriate. This action does NOT remove the student from your roll. Continue to mark students absent if they remain on your roll. No Shows in a class are students who attend no more than one class meeting of a section for which they are registered—even though they may be attending one or more other sections for which they are enrolled. 5. Again, faculty are to check rolls very carefully on their online attendance and My.Hinds class rosters throughout the entire semester. Any additions or deletions are to be reported to the instructional dean, right away. 6. Any changes to class rolls after the third week will require a written explanation by the instructor on the Roll Correction form which must be sent via e-mail to the Academic Dean. Because of the absolute necessity for accurate rolls, individual faculty members who consistently have roll corrections after the third week may be required to meet with the Academic Dean to discuss corrective measures. STUDENT RECORD KEEPING Accurate student records are essential for many reasons; among those is that keeping them is good professional practice. Begin keeping roll the first class meeting. Official grade books are available at the adjunct faculty meeting, or they may be obtained from your local Dean. Because grade books may be audited, absences, and tardies must be uniformly recorded as follows: a ā @ Unexcused absence Tardy Excused Absence (Personal Emergency) 21 A Excused Absence (Official School Activity). See Attendance Policy for a definition of excused and unexcused absences. Note that an official absence will not be reported as an absence on the student's record or grade report. Students who fail to report within the first five minutes after class has begun or who leave five minutes before class is over are considered tardy. Three tardies are equivalent to one absence. Students who miss more than fifteen minutes of a class will be marked absent. You should maintain your grade book in such a manner that, in an emergency, someone else could take over your class and be able to determine the progress of each student. At the end of the semester, record each student's letter grade in your grade book in accordance with your policy statement (see the College Catalog for permitted letter grades). RECORDING ATTENDANCE Recording student attendance is of upmost important and must be done regularly. Student attendance must be kept online as well as in one’s grade book. Please follow the detailed instructions for recording attendance in the “Online Attendance Presentation” found on page 38 of this manual. ATTENDANCE POLICY At the first class meeting make certain that each student has a written copy of the Attendance/Withdrawal Policy and stress the student's responsibility for reading all requirements in the College Catalog and Student Handbook. Below is a summary of the main points of this policy. In the next section is the Withdrawal Policy, which you may want to distribute to you class. 1. There are two kinds of excused absences: official and personal emergency. Official absences are for important activities officially sponsored by the high school. Personal emergency absences are just that: personal emergencies. At your discretion you may arrange with the student to make up work missed during a personal emergency absence, thereby “excusing” the absence. Excused absences are still absences and should be recorded as such in your grade book. (See the section on Student Record Keeping for treatment of official absences.) 2. All other absences are unexcused absences. The policy instructs you to drop a student with an F when he has exceeded the allowed number of unexcused absences. A student must attend 80% of the course meetings to receive credit for the course. 3. A Notice of Absence may be sent at any time the instructor becomes concerned about a student’s attendance. A Notice of Absence requires the student to contact the instructor immediately to discuss the following options: 1. Return to the Class 2. Withdraw from the class with a “W” during the withdrawal period if all fees are paid. 22 3. Withdraw from all classes on dates listed in the College Calendar if all fees are paid (See counselor in Counseling Office). 4. Be dropped from class with a grade of “F.” WITHDRAWAL POLICY 1. Dropping or adding a class during the official Drop/Add dates stated on the college academic calendar is considered a schedule change and not a withdrawal. Students may only withdraw from a singular class during the designated college withdrawal period. See Academic Calendar for withdrawal dates. However, a student desiring to withdraw from all classes may withdraw from school at any time during the semester. 3. Single Course Withdrawal: A single course withdrawal is when a student withdraws from only one Hinds course and remains in other Hinds courses. Single course withdrawals are the responsibility of the student. The student is required to withdraw from a single course on their My.Hinds student account. When a student logs in to withdraw from a course in My.Hinds, they will be withdrawn immediately from the Hinds Community College Course. They will no longer appear on the Hinds roster for that course, and they will receive a “W” for the course instead of a letter grade. Instructions for a single course withdrawal may be found at www.hindscc.edu/documents It is the student’s responsibility to communicate a withdrawal to the high school if there is a need for the school to know. 4. Complete College Withdrawal: a complete college withdrawal is when a student wishes to withdraw from all Hinds courses, even if they are only enrolled in one course. Complete college withdrawals are the responsibility of the student. Complete college withdrawals are required to be completed in person. The student must go to the Counseling office on any Hinds Campus. When reporting to the Counseling office, the student will fill out a complete college withdrawal form and have it signed by a counselor. A student must have a $0 balance in order to do a complete college withdrawal. After the form is signed, the Hinds Counselor with withdraw the student from all Hinds courses. The student will receive a “W” for the courses instead of a letter grade. It is the student’s responsibility to communicate a withdrawal to the high school if there is a need for the high school to know. While in the Hinds counseling office, a student may request a copy of their complete college withdrawal form if they wish to bring a copy back to the high school. SUBMITTING GRADES USING My.Hinds: 1. Go to www.hindscc.edu 2. Click on the My.Hinds icon located in the menu at the top right-hand side of the homepage. 3. Log in using the instruction found in “Online Services” found on page 17 of this manual. 23 4. Once logged in to My.Hinds, click on Faculty found in the Self-Service menu on the left. 5. Next, click on Grading. 6. In the term selection screen, select the appropriate term, ignoring the start and end dates fields. 7. Select either Final or Midterm Grading, whichever is appropriate. Make sure you are selecting the correct one. Often instructors mean to submit midterms, but submit final grades instead. 8. Select the COURSE you wish to grade and click SUBMIT. 9. Enter the student grades. The appropriate grades are A, B, C, D, F, or I (except than an I is an inappropriate grade for midterms). Any grades assigned other than A, B, C, D, F, or I will be returned for corrections. Make sure you assign the appropriate grade to the correct student and double check your entries. Do not use the expired date field. After all this is complete, click submit. For detailed instructions on submitting grades, please see the “Online Grading Presentation” found on page 34 of this manual. MIDTERM EXAMS & SUBMISSION OF GRADES Midterm exams are not required; however, during Fall and Spring terms, midterm grades are submitted and serve as a progress report for students. Do not use the grade I at midterm. Consult the calendar at the front of the Handbook for the deadline for midterm grade sheets. FINAL EXAMS & SUBMISSION OF GRADES Academic Final Exam Policy: Exams will be given at the appointed final exam period in all classes except those listed below for which a final exam is optional: Zero-credit Class Applied Music Class P.E. Activity Class Co-operative Education Class. Laboratory Class Music Organization Class Studio Art Class The Academic Dean recommends strongly that the final exam be comprehensive and worthy of a college-level course. Exceptions to this policy may be appealed to the Academic Dean on a by-course (not by-class) basis by the appropriate chair or lead instructor. The final exam schedule and the dates that grade sheets are due in Admissions & Records may be obtained from your Dean. Generally, final exams are scheduled for a two-hour time period. The Academic Dean recommends strongly, that no student be exempt from the final exam. Please be mindful of the time that the grades are due to be submitted. See the official college calendar 24 on page 7 of this manual. Please note the following: 1. Do not leave any person’s final grade blank. Students who miss your final exam with your knowledge and permission should receive an Incomplete (I). Only a student who has completed all of the required work except the final exam should earn the I grade. The Catalog states that “it is the student’s responsibility to notify the instructor and to arrange a method of completing course requirements within six months or by the end of the semester immediately following the semester in which the incomplete grade I was received, excluding summer sessions.” 2. If a mistake is made in computing or recording a grade or if a student completes the work to remove an I (incomplete grade), the teacher may change the grade. To change a grade, submit the electronic change of grade form to the Academic Dean. Grades of F or I cannot be changed to a W without a memo of explanation to the Academic Dean. Dishonesty/Cheating/Plagiarism In situations in or outside the classroom where some degree of collaboration is permissible, it is the responsibility of the instructor to give written instructions to his/her classes, specifically stating what forms of collaboration are authorized. When procedures are not clearly understood, it is the responsibility of the student to consult with the instructor. Cheating on any examination, quiz, work to be completed in class, assigned work to be completed outside class; cheating on term papers; cheating on final examinations; plagiarism on any assignment; theft or attempted theft of examination questions or possession of examination questions prior to the time for examination period shall be offenses subject to the following penalties. The penalty for commission of any offense set out above is failure in the course and possible dismissal or suspension from the College. In any case where the instructor believes that an offense has been committed, the following procedures will be observed: The instructor will immediately inform the student, the department chairperson, and appropriate Dean that the offense is believed to have been committed and the grade penalty has been imposed. If further action is deemed necessary, the appropriate Dean, upon notification by the department chairperson, will request the Disciplinary Committee to conduct a hearing in the matter and to make recommendations to the Vice President. In any case in which a student has been accused, the student may appeal to the Local Student Affairs Committee. 25 EVALUATIONS All instructors are evaluated in the fall semester. Adjunct faculty and newly hired full-time instructors are also evaluated in the spring semester. You should receive a memo concerning evaluation procedures approximately two weeks prior to the evaluation. Please follow the instructions and adhere to the deadline for completing the process. POLICY ON DISCRIMINATION & DISABILITY SUPPORT Non-Discrimination Statement: Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Dr. Debra Mays-Jackson, Vice President for Administrative Services, 34175 Hwy. 18, Utica, MS 39175; 601.885.7001. Disability Support Services Statement: Hinds Community College provides reasonable and appropriate accommodations for students with disabilities. Disability Services staff members verify eligibility for accommodations and work with eligible students who have self-identified and provided current documentation. Students with disabilities should schedule an appointment with the designated disability Services staff member on their respective campuses to establish a plan for reasonable, appropriate classroom accommodations. However, for Hinds Community College courses taught on the physical site of the High School, the High School shall award such accommodations to students with special needs. 26 SAMPLE FORMS 1. Course Request Form 2. Letter of Recommendation 3. Student/Parent Agreement 4. Change of Grade Form * 5. Roll Correction Form * *Forms and Instructions with asterisks can be found on the Intranet. Go to www.hindscc.edu and click on Employees. Click on Intranet and login. For login instuctions, see “Online Services” on page 17 of this manual. Click on Registrars Information to access these documents. A change of grade can be done electronically if one’s e-mail address clearly identifies the instructor. Every adjunct instructor will be issued a Hinds email account. This is the only e-mail address that will be used for correspondence from the office of the Academic Dean. 27 Submit One Form Per Request Dual Enrollment/Dual Credit Course Request Form Fall Course Request Forms due March __(TBA) Spring Course Request Forms due October __ (TBA) High School________________________________________________School District:___________________________ Mailing Address_________________________________________City/State/Zip_______________________________ Course Requested__________________________________________Number of Sections Needed_________________ Proposed Instuctor_________________________________________________________________________________ Phone number___________________________E-mail_____________________________________________ Has this instructor taught this course at Hinds Community College in the past?_______________ If NO, have proposed instructor send official or unofficial transcripts and resume for review to the Dean at the bottom of this form. High School Contact Person____________________________________Title__________________________________ Phone number__________________________E-mail______________________________________________ Approved courses and their mandatory placement requirements are listed on the back of this form. To request a course not listed, contact the Director of Enrollment Services at 601-857-3502. Procedure for establishing the credentials and providing orientation to Dual Credit Instructors: 1. When a high school wishes to host a Hinds Community College course on their high school campus for Dual Credit, the Principal, Counselor or designated contact person must contact the appropriate Hinds Academic Dean via the Dual Enrollment Request Form. 2. The high school instructor proposed to teach the Dual Credit course must become an adjunct of Hinds and must provide necessary transcripts and resume to the Academic Dean. 3. The Dean will discuss faculty qualifications with the potential adjunct and/or the contact person. 4. If the high school instructor is deemed qualified by SACS standards, the Dean will advise the instructor to arrange an interview with the appropriate College Department Chair. 5. If the Department Chair approves the high school instructor as an adjunct in his or her department, the chair will inform the Dean. The adjunct instructor will complete a Hinds application for employment and provide official transcripts from all colleges and universities attended to the College’s Human Resources Office. 6. The Department Chair will be responsible for providing a course syllabus and textbook to the high school instructor. The Chair will provide contact information to promote open communication. 7. The high school instructor must attend a Hinds adjunct meeting at the beginning of each Fall and Spring semester; at these meeting, mandatory College procedures such as Web Attendance, Blackboard, and Online grading will be discussed. For Office Use Only: Instructor & Course Approved Enrollment Services Notified Dean’s Signature________________________________ Date__________________________________________ 28 Fax or Email to: Academic Dean of your Hinds Campus Most Common Approved Courses and Placement Requirements: Course Name Course Code ACT Sub Score or COMPASS Score Principles of Biology I (corequisite BIO 1111) BIO 1113 English 14-36 Reading 13-36 English 38-100 Reading 44-100 Principles of Biology I Lab (corequisite BIO 1113) BIO 1111 Same as BIO 1113 Principles of Biology II (corequisite BIO 1121) BIO 1123 Prerequisite BIO 1113 & 1111 Principles of Biology II Lab (corequisite BIO 1123) BIO 1121 Prerequisite BIO 1113 & 1111 General Biology I (corequisite BIO 1131) BIO 1133 English 17-36 Math 17-36 Reading 16-36 General Biology I Lab (corequisite BIO 1133) BIO 1131 Same as BIO 1133 General Biology II (corequisite BIO 1141) BIO 1143 Prerequisite BIO 1133 & 1131 General Biology II Lab (corequisite BIO 1143) BIO 1141 Prerequisite BIO 1133 & 1131 English Comp I ENG 1113 English 17-36 English Comp II ENG 1123 Prerequisite ENG 1113 American Literature I American Literature II ENG 2223 ENG 2233 Prerequisite ENG 1123 Prerequisite ENG 1123 English Literature I English Literature II ENG 2323 ENG 2333 Prerequisite ENG 1123 Prerequisite ENG 1123 World Literature I World Literature II English 71-100 Pre-Algebra 48-100 Reading 72-100 English 71-100 Prerequisite ENG 1123 Prerequisite ENG 1123 Western Civilization I HIS 1113 English 71-100 Reading 63-100 HIS 1123 English 17-36 Reading 13-36 Same as HIS 1113 Western Civilization II Intermediate Algebra MAT 1233 Math 17-19 Pre-Algebra 48-100 & Algebra 0-41 College Algebra MAT 1313 Math 20-36 Pre-Algebra 48-100 & Algebra 42-100 Trigonometry MAT 1323 Math 20-36 Pre-Algebra 48-100 & Algebra 42-100 Music Appreciation MUS 1113 English 17-36 English 71-100 General Psychology PSY 1513 English 17-36 Math 15-36 Reading 16-36 English 71-100 Pre-Algebra 36-100 Reading 72-100 Public Speaking I SPT 1113 English 17-36 Reading 13-36 English 71-100 Reading 63-100 Introduction to Sociology SOC 2113 English 14-36 Reading 10-36 English 38-100 Reading 44-100 29 Dual Enrollment Letter of Recommendation I recommend the following student for dual enrollment at Hinds Community College. The student has demonstrated both academic and social readiness to pursue college level coursework. I certify the student has completed or will complete at least 10 core units before the time of enrollment. Student Name__________________________________________________________________ Student Social Security Number____________________________________________________ Student current grade level at time of recommendation_________________________________ High School Name_______________________________________________________________ ______________________________________________________ School Official Signature & Title ______________________________________________________ Date 30 Dual Credit Student/Parent Agreement As a dual credit student, I will be enrolled both in my high school and Hinds Community College simultaneously. I understand and agree to following: 1. I understand I must meet admission requirements to the college in order to be admitted, and I must meet course placement requirements to be registered to certain college courses. 2. After admittance to the college, I understand Hinds CC will register me into the college courses in which my high school recommends and, at that time, I will become an enrolled student of Hinds Community College. 3. As an enrolled student of Hinds Community College, I agree to abide by all college policy and procedures as stated in both the college catalog and student handbook found on the college website at www.hindcc.edu 4. I understand I will have a My.Hinds student account where I can view and monitor important information such as my class schedule, grades, balance and withdrawals. Log in using instructions at my.hindscc.edu 5. I understand that any Hinds Community College courses I take at my high school are both for high school credit and college credit and that I will receive a high school grade and a college grade. 6. I understand my high school may have a different grading scale than Hinds Community College; therefore, my high school grade and college grade could differ. 7. I understand the college grades I receive for any Hinds CC courses will go on my permanent college transcript. 8. I understand that I may withdraw from a Hinds CC course during the designated college withdrawal dates, and I must follow the college withdrawal procedure outlined in the student handbook. 9. I understand a course withdrawal will still appear on my permanent college transcript as hours attempted, but I will not receive a letter grade. 10. I understand that at this time Hinds CC offers free tuition for dual credit courses taken at my high school only, but I am required to pay a non-refundable $100 Dual Credit Program Participation Fee each semester I enroll as a dual credit student. 11. I understand if I choose to enroll in a Hinds CC course on a Hinds campus or in Hinds CC online courses, I will be subject to normal college tuition and fees. 12. I understand that I am responsible to pay my balance and that, if I do not pay by the billed deadline, I may incur a late payment fee. 13. I understand that I will not be able to re-enroll at Hinds CC for another term unless my balance is paid in full. 14. I understand that my college transcript will not be released unless my balance is paid in full. 15. I understand that Hinds cannot release my college transcript to me or another institution until proof of high school graduation is shown by submitting an official high school transcript. 16. I understand that I will be required to purchase a college textbook and any supplemental learning aides, if applicable, for dual credit courses if my high school does not provide these. 17. I understand that Hinds Community College complies with the Family Education Rights and Privacy Act 1974 (FERPA) which gives students the right to control who views their confidential records. For parents to access these records, students must sign a FERPA waiver. Print Name_____________________________________Student Signature___________________________________ Social Security Number____________\___________\_____________ Date___________________________________ As a parent/guardian of a dual credit student, I understand my child will be enrolled as a student of Hinds Community College and must abide by all college policies. Parent /Guardian Signature ____________________________________________Date________________________ Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Dr. George Barnes, Vice President for Administrative and Student Services, 34175 Hwy. 18, Utica, MS 39175; 601.885.7001. Rev. 6/13 31 SAMPLE Request for Change of Grade In an effort to become more efficient, the District Office of Admissions and Records is establishing an electronic process for changes of grades. To utilize this process, simply fill out the text boxes below and save the document. Then email this document as an attachment FROM YOUR HINDS EMAIL ACCOUNT to your instructional dean. (Using your Hinds email address assures us that the instructor is actually the sender. Documents received from non-Hinds email accounts WILL NOT BE PROCESSED). Deans will then act on the request and send it to the District Office of Admissions and Records for processing. Student Name: Jane Doe Student ID: 0123456 Semester: Fall Course Prefix: ENG Year: 12 Course No: 0113 Grade originally recorded for student: C Section: RYYY Grade to be recorded: B Reason for request: instructor error Instructor Name: John Doe Department: English 32 Date: SAMPLE Roll Correction Request In an effort to become more efficient, the District Office of Admissions and Records is establishing an electronic process for roll corrections (late no-shows and reinstatements). To utilize this process, simply fill out the text boxes below and save the document. Then email this document as an attachment FROM YOUR HINDS EMAIL ACCOUNT to your instructional dean. (Using your Hinds email address assures us that the instructor is actually the sender. Documents received from nonHinds email accounts WILL NOT BE PROCESSED). Deans and Vice-Presidents will then act on the request and send it to the District Office of Admissions and Records for processing. All information is required. Incomplete forms will not be processed and will be returned to the instructor for completion. Student Name: Jane Doe Student ID: 0123456 Semester (choose one): Fall Course Prefix: ENG Year: 12 Course No: 0113 Section: RYDB Reason for request (choose one): No-Show List every date the student actually attended class: 08/13/12 You must explain the need for this action in the space provided. This information is necessary to meet audit regulations: I failed to mark this student as a no show within the time frame provided. As the instructor of this class, I understand that accurate attendance is critical for the financial, legal, and educational well-being of the student and the College. I also understand that providing inaccurate attendance information places the College and the student in jeopardy. I attest the information I have provided in this document is complete and accurate to the best of my knowledge and understanding. Instructor Name: John Doe Department: English 33 Date: 08/31/12 Online Grading Presentation Login in to your My.Hinds account. Notice the Self Service menu (the grey box on the left). Please choose the FACULTY Option and click on it. 34 Once you have clicked on FACULTY, you will see all of your options there. Please click on the GRADING option. This is the next screen. Choose your term from the dropdown menu and click submit. 35 There are three things you must do on this screen: 1. Choose whether this is midterm or final grades. 2. If an option, choose which section you want to input grades into. 3. Click Submit Here is where you input the grades. Choose A,B,C,D, or F. Make sure the letter is capitalized. (Names and Hinds ID’s have been greyed out.) Once you have entered the grades, click SUBMIT. 36 You will get a GRADING CONFIRMATION FORM that confirms your submission of your class grades. You may then click OK to complete this process. You can exit My.Hinds now OR you can click on the FACULTY button to enter grades for another class or another section. 37 Online Attendance Presentation Let’s look at the FACULTY ATTENDANCE PROCESS. Login to My. Hinds. Look at the Self Service Menu (the grey menu on the left). Click on the FACULTY. 38 Now click on FACULTY INFORMATION. Next click on WEB ATTENDACE TRACKING. 39 Choose the term in which you want to record attendance for from the drop down menu as seen below. On this screen you will need to choose course section then click SUBMIT. 40 On this screen you will either 1) choose a date of attendance to record - OR 2) choose to record the student as a NO Show or send special notifications. Then you will click submit. We will come back to the 2nd option of Email notifications a bit later; but for now, choose a DATE to record attendance. The date you choose: 1. Must be a meeting date of the class, AND 2. Must be no later than today’s date (you cannot record future attendance.) You may enter the date in either of the following forms: 08/04/12 or 080412 (with or without the slashes), but it MUST have 6 digits. Finally, click submit. 41 On this screen, you will need to choose the student’s attendance status from the dropdown menu. As you can see, you now have six choices: 1. Present – this is the default. All students are assumed to be present unless otherwise marked. 2. Absent – no excuse. This is the traditional unexcused absence. (All attendance can be changed later.) 3. Absent – excused 4. Late – we call it tardy 5. Absent – official (School sponsored activities) 6. Class did not meet - we will discuss next The online attendance process assumes that more students will be Present for a class meeting than will be Absent. When you first access a class for a meeting date, everyone is marked ‘Present,’ but the Presents shown are not yet recorded in the database. For each student who is NOT present or who was tardy, click the drop-down box and choose the correct attendance mark. There is no need to click the Present choice unless you wish to change a student whom you previously marked as Absent or Tardy to Present. When you finish with a class meeting, go the bottom of the page and click Submit. Clicking Submit places both the absences and the presences into the database. If later you want to remove an absence or a tardy, 42 or if you wish to change an absence type, you can access the class for that date and click the new choice, and the old mark will be replaced. Now, on to the sixth choice of “Class did not meet”. Your first question probably is, “Why does anyone need to know this?” Everyone understands that a class may not meet every time it’s scheduled to meet. There are many valid reasons such as some science labs may not meet every week, faculty go to a conference, work is assigned outside-of-class, faculty become ill and there’s no one to meet class and take roll. (Ideally, though, many such reasons would still permit for a substitute teach to be present and take roll.) But here’s the problem as it relates to “no-shows”: One of the goals of this attendance system is to help eliminate the failure to remove legitimate no-shows. The College has an official no-show (really a “oneshow”) policy. Here’s a possible case: A student attends a class the first time it meets and decides not to continue in the class. Under this policy he/she is a “no-show” and should be removed from this class as such. BUT, if a class period or two later, the class does not meet and attendance is not marked for that period or is submitted as “All Present,” that student will be counted present for a second time and will not be removed as a no-show. Therefore, this choice should be applied to the first student only. Doing this tells the system not to count anyone present or absent for that class period. Using this code also validates that the class attendance was marked for that period. We will have more to say about no-shows later… You have now completed attendance for your class and here is the confirmation that you have submitted attendance. Please click OK. 43 Q&A Must I record attendance every day? To expedite the removal of no-shows, you need to record attendance after the end of every class meeting for the first three weeks of a fall or spring term. After that, once at the end of each week is sufficient. Also, continue to record attendance to the end of the term (not including final exam week). Are any classes exempt from attendance checking? The answer is “yes.” Classes which have no set meeting days are excluded, because without scheduled meeting days, you have no days on which to record attendance. Examples of exempt classes may be independent study classes (Co-op, Supervised Work Experience classes, Special Studio Art classes, etc) – any class whose meeting time is TBA. What about Hybrid courses? In Colleague, Hybrids should have at least one posted meeting day per week; therefore, they are normally included in the on-line attendance process. What to record as attendance on the days or weeks the hybrid class does not actually meet? Answer: hybrids are part face-to-face & part virtual, and like virtuals, during the off-weeks, you need to “hear” from each student in some way. Failure to hear from a student constitutes an absence. If I teach a Virtual class, should I record attendance on or after Friday for the previous week? For the first week, any activity on the part of the student constitutes a presence for that week. After the first week, your personal policy is in effect; however, the usual process is, “activity on the part of the student means present for a week; otherwise, the student is absent.” Here is a list of other things you may want to consider: 1. You may wish to continue keeping duplicate attendance records in your grade book or other places – it’s up to you. 2. When you drop students for excessive absences, continue to mark them absent/unexcused until they disappear from the roster. 3. Check your Hinds email account frequently. The system will periodically e-mail you a list of your students who might need attention. It will also periodically e-mail you a reminder of your classes whose attendance is not up-to-date. 4. All communication from the Attendance System to you will be through your Hinds email account. It is important for you to check your Junk Mail frequently. Some personal computers could potentially route some attendance notices to your Junk Mail 5. Email for Students: Make your dual credit students aware that they have a Hinds email account. Students may go to also access their Hinds email in their My.Hinds account. 44 How to send Early Warning and Notices of Absence to Students via e-mail. On this screen for this class, instead of entering the date to record attendance, click on the “Email Notification Box.” Then Click Submit. The next screen is a list of your students with a drop down menu to choose “No Show” or “Notice of Absences.” 45 Notice of Absences: This notice is the one that the Catalog says “must be sent when the student has accumulated excessive unexcused absences as defined below…” (see Catalog for specifics). This notice may be sent any number of times. The system allows you to send an Excessive Absence Notice until a specific number of calendar days prior the start of final exams. (See the Catalog for details). You may choose one notice (at a time) for any of the students on the class roster. Then click Submit. After students are dropped, they disappear from this list. Clicking Submit will bring up a Confirmation screen. When either of these notices is successfully processed, the system will “wake up” after midnight, complete the e-mail forms, and send them to the students’ HindsCC e-mail accounts, to your HCC e-mail account and to the appropriate College offices. The returned copy of the e-mail notice is your proof that the notice was sent, so please save it for your records. Please Note: This system never drops a student from class for any reason. It waits for you to initiate it. 46 With regard to the No-Show Identification process: This choice does not send a notice to anyone. Instead, it adds a “confirmation flag” to a report that the Registrar runs when it’s time to remove the no-shows. Please check your Hinds email for an alert as to when no-shows are due each semester. You are to identify all students who have attended only one time or have never attended. It is extremely important to do this. Failure to do this will leave the Registrar wondering about whether students who appear to be no-shows are really no-shows, and it could jeopardize a student’s balance and future financial aid. To identify the no-shows, follow the usual process to access a class and click in the E-Mail Notification box. From the list of students choose those who have never attended or have attended only one time. From the drop-down menu to the right of each No-Show student’s name, click “Identify as a No-Show.” Click SUBMIT. Repeat this process for each of your classes for the indicated term and conclude by Logging Out. With regard to dropping a student for excessive absences: The grading window is open all semester for this very purpose. You may drop a student when all of the following are met: 1. The class is one in which on-line attendance is kept 2. You have recorded at least one absence for the student 3. You have sent the student an NW or NOA a minimum of 7 (3, 2) calendar days prior to the date you assign the F grade. But if your notification attempts are in vain, you drop the student by accessing My.Hinds, logging in, accessing the Grading link and awarding the “F” grade, just as if it were the end of the term. If all of the previous conditions are not met, the system will remove the F and send you a notice, telling you why it was removed. (This occurs after midnight). But if all are met, email confirmation notices will be sent to: 1) you, 2) the student, and 3) various College offices. Note that only the F grade may be awarded until the normal grading period at the end of the term. All other premature grades will be removed, and email ‘regret’ notices will be sent after midnight. To Review: The system will communicate with you via email about several matters: 1. It will notify you of unmarked attendance. It expects you to record attendance every class meeting for the first three weeks because of the no-show issue. 2. After a student receives a set number of unexcused absences, it will ‘suggest’ that you send the student a warning notice (if not sent); and after more absences, it will suggest that you may need to drop the student (but it does NOT drop the student). 3. And finally, it will send confirmation notices and/or unsuccessful process notices as appropriate. 47
