2014 – Autumn Meeting and Annual Meeting Service Manual for Exhibitors

2014 – Autumn Meeting
and Annual Meeting
of the Workgroup Rhythmology
Düsseldorf
Maritim Hotel Düsseldorf
9. -- 11.
11.Oktober
October2014
2014
Service Manual
for Exhibitors
Gehry Bauten/©Hildegard Armbruster
Online-Order for additional equipment:
http://ht2014.dgk.org until 15.09.2014
2
Index
Please forward all the required information concerning the exhibition to your exhibition stand constructors promptly!
01 | Contact and Venue ...........................................................................3
02 | Data of the Exhibition.......................................................................4
03 | Directions to the Venue....................................................................5
04 | Parking facilities.................................................................................6
05 | Information on Delivery and Installation.........................................6
06 | Stand Information.............................................................................8
07 | Catering............................................................................................12
08 | Disclaimer.........................................................................................12
09 | Approval Form for Stand Construction..........................................13
10 | Maritim Hotel and Congress Centrum Düsseldorf.........................15
01 | Contact and Venue
On the following pages, the most important information for a successful exhibition at Düsseldorf Maritim Hotel is made available to you. All relevant facts
and data on all the aspects of the venue, your exhibition space, the guidelines concerning installation and
removal and, last but not least, your contacts can be
found here.*
m:con has extensive experience in organizing congresses and producing events, and offers individual
solutions – with its excellent conception and organization and with its own ultra-modern equipment.
The professional team of m:con offers you support
at any time.
www.mcon-mannheim.de
* Subject to alterations
n Organizer / Scientific responsible body
Deutsche Gesellschaft für Kardiologie
– Herz- und Kreislaufforschung e.V.
Grafenberg Allee 100
40237 Düsseldorf
Germany
Fon +49 (0)211 / 600692 - 0
Fax +49 (0)211 / 600692 -10
[email protected]
n Exhibition organization
m:con – mannheim:congress GmbH
Bettina Häcker
Rosengartenplatz 2
68161 Mannheim
Germany
Fon +49 (0)621 / 4106 -105
Fax +49 (0)621 / 4106 - 80 105
[email protected]
n Exhibitor cards
m:con – mannheim:congress GmbH
Isabel Peter
Rosengartenplatz 2
68161 Mannheim
Germany
Fon +49 (0)621 / 4106 -174
Fax +49 (0)621 / 4106 - 80 174
[email protected]
nVenue
MARITIM Hotel Düsseldorf
Maritim-Platz 1
40474 Düsseldorf
Germany
Julia Pfeiffer
Fon +49 (0)211 / 5209 - 1420
Fax +49 (0)211 / 5209 - 1007
[email protected]
http://www.maritim.de
3
4
02 | Data of the Exihition
n Times and instruction for installation
Wednesday Thursday
08.10.201407.00 - 22.00 hrs
09.10.201407.00 - 14.00 hrs
Please note that owing to noise pollution, exhibition
goods may only be unloaded until 22 hrs.
From 22 hrs on, installation is only allowed inside the
house and with prior consultation and approval by
the organizer.
Please note:
Unloading until
22 hrs only!
n Opening times of the exhibition
Thursday
09.10.2014
15.00 - 22.00 hrs
(from 19.00 hrs Get Together in the exhibition area)
Friday
10.10.2014
09.00 - 18.00 hrs
n Times and instructions for removal
Friday
10.10.2014
18.00 - 24.00 hrs
Saturday
11.10.2014
08.00 - 12.00 hrs
09.30 - 11.00 hrs
(removal
without noise) Please note that owing to noise pollution, exhibits
may only be loaded until 24 hrs. From 24 hrs on, removal is only allowed inside the house and with prior
consultation and approval by the organizer.
Please observe the instructions for removal in any
case, otherwise current and following events may be
disturbed. Stands that are not removed in time are
cleared at your costs!
Please note:
Loading until
24 hrs only!
03 | Directions to the Venue
The Maritim Hotel Dusseldorf is perfectly integrated
into the infrastructure of the airport Dusseldorf. Connected by a pedestrian bridge with the C terminal,
the hotel is also convenient to the motorways A44,
A52 and A3 as the fair. The city center is only a few
S-Bahn stations. The main railway station can be reached via the S11 line.
n By car
By car you can reach Maritim Hotel Dusseldorf on the
highway A44/Ausfahrt „Dusseldorf Airport. Follow
directions to „Arrival“ and follow the signs for „Airport City“. The Maritim Hotel Dusseldorf is located in
front of you.
n Taxi fares
From Central Station about EURO 25.00
n Rail and bus lines
From central station: S11 to station „Airport / Terminal or Bus line 721
From Dusseldorf train station: Sky Train to Terminal C
n By plane
Direct access from „Düsseldorf Flughafen Terminal C“
to MARITIM Hotel Düsseldorf.
5
04 | Parking facilities
6
05 | Information on Delivery and Installation
04 | Parking facilities
Car
For parking please use the Martitim Hotels underground car park with costs (EURO 4.00 per hour or
EURO 25.00 per day).
Heavy goods vehicle
For heavy good vehicles parking please contact:
MARITIM Hotel Düsseldorf
Julia Pfeiffer
Tel. +49 (0)211 5209 - 1420
[email protected]
05 | Information on Delivery and
Installation
nDelivery
Owing to a shortage of space, deliveries can be carried out only on the days of installation. For organizational reasons, earlier deliveries have to be carried
out by the forwarding company ‚Spedition Schenker‘
(address see “Storage”, page 7) at your expense,
otherwise they are returned at your costs.
For deliveries of advertising material, brochures and
other articles, please indicate the following extended
address:
MARITIM Hotel Düsseldorf
Herbsttagung der DGK 2014
Company name
Name of your contact at the exhibition
Mobil number of your contact at the exhibition
Stand number:
Maritim-Platz 1
40474 Düsseldorf
Germany
Please note that deliveries have to be effected directly to the stand area. Maritim Hotel Düsseldorf and
the m:con do not accept any deliveries. All deliveries
are left to the owner‘s risk: m:con and the congress
organizer do not assume any responsibility for deliveries.
Maritim Hotel
Düsseldorf m:con
do not accept any
deliveries and do
not assume any
responsibility for
deliveries: all deliveries are left to
the owner’s risk.
05 | Information on Delivery and Installation
n Unloading on the exhibition grounds of
Maritim Hotel DüsseldorfAccess to the CCN Ost
Access for deliveries to the Maritim Hotel as following:
To prevent possible
hindrance to the
fire service, vehicles
are to be removed
immediately on
completion of this
work.
Main delivery
Delivery to Hall Maritim
Parking in the immediate vicinity of Maritim Hotel
Düsseldorf, especially in loading yards and in front
of the exits is prohibited for all types of vehicles for
the duration of the event. During the assembly and
dismantling periods, vehicles may only halt in these
areas for loading and unloading. To prevent possible
hindrance to the fire service, vehicles are to be removed immediately on completion of this work.
Should pallets be delivered, please note that Maritim
Hotel Düsseldorf cannot provide a hand pallet truck.
It has to be provided by the exhibitor. Please note
that is not allowed to use hand pallet trucks without
rubber tires.
n Lifts / good lifts
For deliveries to Maritim Hotel Düsseldorf, there is
one goods lift at your disposal.
width for height depth weight-bearing
passage
capacity
Measures 1,30 m
2,10 m 2,10 m 1.600 kg
nStorage
It is absolutely impossible to store any kind of exhibits or empties before, during or after the exhibition
at the Maritim Hotel Düsseldorf. The storage of empties can be dealt with by e.g. the forwarding company Schenker:
Schenker Deutschland AG
Axel Holtschneider
Messeeinfahrt Tor 1/A44
40474 Düsseldorf
Germany
Fon +49 (0)211 4362 - 821
Fax +49 (0)211 4542 - 648
[email protected]
7
8
06 | Stand Information
The legal stipulations and regulations in their most current form must be observed for all exhibition stands,
facilities, exhibits, materials and advertising that are brought into the Maritim Hotel Düsseldorf.
n Additional orders
Orders for additional equipment can be placed online http://ht2014.dgk.org until 15.09.2014.
After the above-mentioned date, orders can be
placed on site only plus an extra charge of 20 %!
Orders for
additional
equipment only
online!
nAdvertising
Any sort of advertising is only allowed within the
stand rented by the exhibitor and only for the exhibitor’s own company and the exhibited articles manufactured or distributed by the exhibitor’s own company.
All advertising effort outside the stand area has to be
approved by the organizer of the exhibition.
The distribution and the display of printed matters
and advertising material outside the own stand area
is only allowed by our licensed service partner.
Should you be interested, please refer to:
Dr. Wilhelmus GmbH
Mr. Wilhelmus
Fon + 49 (0)2204 / 66272
Fax + 49 (0)2204 / 22747
[email protected]
n Audiovisual presentations
Any kind of presentations on the stand requires the
organizer’s approval. Approval is granted with the
pre-requisite that the presentation will not negatively affect or interrupt neighbouring stands and the
ongoing congress. The organizer shall have the right
to cancel a presentation in the event of disregard for
his regulation.
n Construction height
The maximum construction height is:
l Saal Maritim / groundfloor: 2,80 m
l Foyer Saal Maritim / groundfloor: 3,00 m
Prior approval by the organizer is necessary for construction heights exceeding these limits.
In general, a maximum flooring height of 2.5 cm is
permitted. Exceeding construction heights require a
written approval by the organizer and have to show
canted edges.
The maximum
construction
height is 2,80 m.
nDamage
The exhibitor is responsible for damage to facilities
of Maritim Hotel Düsseldorf, floors etc., as well as to
material let or lent to him.
nDisposal
In general, reusable and eco-friendly materials have
to be used for the installation and the operation of a
stand. It is not allowed to leave any materials at Maritim Hotel Düsseldorf. Any materials left are disposed
of without checking the value at the exhibitor’s cost
and at a higher charge.
In general, reusable and eco-friendly
materials have to
be used for the
installation and
the operation of a
stand.
nElectricity
The laying of electrical cables outside the stand, as
well as connection to the supply network may only
be carried out by Maritim Hotel Düsseldorf. For electrical installations inside the stand, as well as for the
laying of electrical cables, the instructions of VDE
have to be observed. It is recommended to order Maritim Hotel Düsseldorf to carry out the work inside
the stands as well.
The equipment and the illumination of the stands
have to be disconnected from the grid by the exhibitor after the end of the exhibition and before leaving the stand respectively. In case of non-observance
as to the above mentioned switching off regarding
equipment and illumination, m:con reserves its right
to charge any costs that may result from additional
consumption of electricity to the exhibitor’s account.
The exhibitor is responsible for the self-installation
on the stand. If you wish electrical installations at
a certain place, we ask you to let us have a sketch
accordingly. If you require electricity, you can place
your order online.
9
06 | Stand Information
n Emergency exits and escape routes
The aisles between the exhibition areas serve as escape routes in cases of Emergency. At no time should
these aisles should be blocked. Escape routes must
always be kept free of hindrance.
The exit doors, emergency exits and their signposting
must never be obstructed, built over, closed in, obstructed by drapes or disfigured in any way.
nEmpties
During the installation, the duration of the congress
and the removal, it is not allowed to store empties
on the stands, outside the stands, inside the Maritim
Hotel Düsseldorf and in its outside area. Dispatch and
storage of empties can be dealt with by the forwarding company Schenker (address see “Storage”, page 7).
n Examination of the rented space
After the assignment of space, exhibitors must make
themselves aware of any fixtures, in particular hall
pillars, fire alarms, wall hydrants, ventilation systems,
as well as uneven flooring. m:con shall not be responsible for the accuracy of dimensions on hall and stand
plans.
n Exhibition construction company
The exhibitor’s service handbook and all important
information according the exhibition have to be forwarded to the exhibition construction company and
other service providers by the exhibitor.
The exhibitor’s service handbook (in German and in
English) is at your disposal on the internet at http://
ht2011.dgk.org at any time.
The exhibitor’s
service handbook
is at your disposal
on the internet at
any time.
n Exhibitor cards / congress tickets
Order for exhibitor cards and congress tickets can be
placed by e-mail until 12.09.2014.
Please send an Excel-sheet to [email protected] with the name of the exhibitor and
the indication whether a exhibitor card or a congress
ticket should be booked. Please note, that exhibitor
cards which go beyond the free contingent will beprovided with EURO 30.00 including VAT and congress tickets regularly charged.
-
n Fire protection
All materials of the stand have to be flame-resistant
according to DIN 4102-1 (B1). The exhibitor must be
able to furnish proof of flame-resistance on the stand
at any time. The fire extinguishers, wall hydrants and
emergency buttons at Maritim Hotel Düsseldorf must
not be blocked or made inaccessible under any circumstances. It is not permitted to render the instruction signs illegible.
n Floor covering
l
Saal Maritim / ground floor:
carpeting dark blue-beige
lFoyer Saal Maritim / ground floor:
granite anthracite
Floor coverings and other floors have to be laid accident-proof and must not project over the boundary
of the stand. If you lay floor coverings using doublesided adhesive tape, please note that it has to be removed without residue on removal. Remaining residues will be removed at the exhibitor’s cost.
The maximum floor loading capacity is 500 kg per
sqm. In case that heavier exhibits are to be installed,
it has to be arranged with and approved by the organizer. Loads should be distributed, concentrated
heavy loads have to be avoided at any rate.
If you lay floor
coverings using
double-sided
adhesive tape,
please note that it
has to be removed
without residue
on removal.
n Forklift trucks / hand pallet trucks
Please note that Maritim Hotel Düsseldorf cannot place
forklift trucks and hand pallet trucks at your disposal. This
service can be dealt with by forwarding company Schenker (address see “Storage”, page 7). Please note that the
use of forklift trucks is not allowed inside.
n Glass and plexi-glass constructions
Only safety glass may be used in the construction of
superstructures. Glass panes must be of a round edge
construction or finished in such a way that potential injury risks are ruled out. Constructions made entirely of glass
are to be marked at eye level.
Safety glass must be used for any superstructures. Edges
of glass sheets must either be rounded or designed in
such a way that there is no risk of injury. Structures made
entirely of glass must be marked at eye height.
10
06 | Stand Information
nGuarding
The organizer of the exhibition provides a general
guarding without accepting responsibility for damage or loss. Articles brought to Maritim Hotel Düsseldorf are at the owner’s risk, m:con accepts no responsibility for articles deposited. The exhibitor has
to take care of a special guarding for his stand and
goods himself. Stand guarding service can only be ordered online.
n Hazardous materials
It is forbidden to use open fire or naked light, e.g.
spirit, fuel, oil, gas, etc.
n Hotel accommodation service
If you wish to book a hotel room, please contact:
Maritim Hotel Düsseldorf:
Fon + 49(0)211 / 52091 - 456
[email protected]
n Householder’s rights
Maritim Hotel Düsseldorf and the service providers
commissioned by Maritim Hotel Düsseldorf shall have
householder’s rights vis-à-vis the exhibitors, their
builders and all individuals located in the exhibition
space. The organizer shall have the right to expel
from the Maritim Hotel Düsseldorf individuals who
do not adhere to the regulations of Maritim Hotel
Düsseldorf or the services providers commissioned by
Maritim Hotel Düsseldorf or who violate the conditions for participation. The organizer shall also have
the right to ban these individuals. Maritim Hotel
Düsseldorf, m:con, persons commissioned by m:con,
the police, the fire department and the supervisory
authority shall have access to the stands at any time.
n Installation of stands
All stands have to be installed as self-supporting
constructions. Fastenings on the walls, pillars and
floors of the halls are not allowed. Pillars, buttresses,
projections etc. within the exhibition area are part of
the allocated space. It is not allowed to exceed the
allocated space for installation. Sticking up of advertising material on the walls, pillars or other parts of
the venue is not allowed. The exhibitor is liable for
any damages owing to violations and is responsible
for the security otf the stand; they must provide evidence of this.
Lighting facilities and signs may not exceed the limits
of the stand. m:con
retains the right to bill for any additionally used
space.
Escape routes, fire alarms, hydrants, electrical distributors, switchboards and telephone distributors have
to be accessible. A minimum safe distance of 0.5 m to
the ceiling sprinklers has to be kept.
Rear sides of stands which are visible and back onto
neighbouring stands or those stands which are free
standing must be of a smooth construction and neutral colour (white or light grey). The exhibition organizer reserves the right to insist on the modification
of stands which are deemed inadequate or non-approved along with the right to order the removal of
inappropriate exhibits when these are either bothersome or dangerous to visitors or exhibitors. Serious
security defects can also lead to either partial or complete closure of the stand.
Escape routes, fire
alarms, hydrants,
electrical distributors, switchboards
and telefone
distributors have
to be accessible.
nIllumination
nInsurance
The exhibitor shall be liable for all personal and material damages that arise from the operation of their
exhibition stand and materials. It is recommended
that the exhibitors obtain adequate insurance protection.
n Information counter for exhibitors
n Internet access / EDP
Please note that in case of orders for internet access,
the configuration or installation of additional hardware and software brought by the customer is not
included in the range of delivery. The exhibitor is responsible for the observance of the licensing agreement in case of software brought by himself.
Internet access can only be ordered online. The exhibitor is responsible for the rented technical equipment for the duration of the rent.
Possibly, the general illumination at Maritim Hotel
Düsseldorf is not sufficient to illuminate the individual stands effectively. In your own interest, we recommend to plan on additional installation of illumination on your stand.
During the congress an information counter for exhibitors will be operated at the conference counter
where an employee of ours will be at your disposal
for repeat orders and for any queries concerning
your participation in the exhibition that may occur.
06 | Stand Information
n Planning of stand installation
All exhibitors are obliged to plan their stands in accordance with the structural conditions (especially
the fire alarms, hydrants, height of ceiling, distributors and pillars) at Maritim Hotel Düsseldorf.
nSmoking
Smoking is strictly forbidden in the whole inside
area of the Maritim Hotel Düsseldorf at any time.
Smoking is strictly
forbidden in the
whole inside area
of the Maritim
Hotel Düsseldorf
at any time!
n Stand roofs
As a matter of principle, stands must be open at the
top. This is to ensure sprinkler protection. Roofs shall
only be possible in exceptional cases and must be
approved by the exhibition organization. Evidence
of sprinkler suitability must be kept on hand in any
stand with an approved roof.
n Storage of information material and brochures
The storage of informational material is only permitted in the amount required for that given day and
only on the stand surface. Storage outside of the assigned stand surface is not permitted.
nSuspensions
Prior approval by the organizer of the exhibition is
necessary for suspensions. They are only allowed in
exceptional cases.
nTheft
In order to keep the danger of theft as low as possible, we ask you, in your own interest, not to leave
your stand unattended after the delivery of exhibits.
In general, a stand guarding, especially for the nights,
is to be recommended. In any case, you should lock
away valuable goods during the night.
We recommend you never to leave your stand unattended during the opening hours and to make goods
in danger of theft especially secure. On removal,
we ask you not to leave your stand before valuable
goods have been loaded or handed over to the carrier. If this is not possible, it is advisable to book a
stand guarding.
n Vouchers for the congress
In the run-up of the exhibition, you can hand out
vouchers for the congress to your customers. The
layout of the vouchers for the congress can be taken on by yourself. We ask you to send a draft of it
to m:con participants registration, Mrs. Isabel Peter,
[email protected] for approval until
12.09.2014. There will be a cashing-up of vouchers
according on the number of vouchers exchanged.
11
07 | Catering
12
08 | Disclaimer
07 | Catering
Food and beverages for catering on your stand are provided by Maritim Hotel Düsseldorf:
Maritim Hotel Düsseldorf
Julia Pfeiffer
Maritim-Platz 1
40474 Düsseldorf
Germany
Fon +49 (0)211 / 5209 - 1420
Fax +49 (0)211 / 5209 - 1007
[email protected]
Please note that orders for food and beverages can
only be placed via Maritim Hotel Düsseldorf. If you
wish to be supplied by another service, prior arrangements have to be made. The Maritim Hotel Düsseldorf may charge a fee for the transfer of its catering
rights of EURO 10.00 per sqm space per day of exhibition plus VAT. Therefore it is absolutely necessary to
consult Maritim Hotel Düsseldorf.
08 | Disclaimer
Articles brought into our house are at the owner’s
risk, m:con accepts no responsibility for articles deposited. There is no guarding at the exhibition. Stand
guarding service can be ordered online.
Should you have any further questions concerning
the exhibition, please get in touch with the indicated
contacts.
Articles brought
into our house
are at the owner’s
risk. Maritim Hotel
Düsseldorf and
m:con accept no
responsibility for
articles deposited.
09 | Approval Form for Stand Construction
2014 – Autumn Meeting
and Annual Meeting
Only if max. construction height exceeds 2.50 m
please reply latest by 05.09.2014 to:
Fax +49(0)621 / 4106 - 80 105
of the Workgroup Rhythmology
m:con – mannheim:congress GmbH
Exhibition Organization
Bettina Häcker
Rosengartenplatz 2
68161 Mannheim
Germany
9. - 11. October 2014
Düsseldorf Maritim Hotel
Please fill it out distinctly in block letters:
Exhibitor Stand Number
Booth building company
Company / Organisation
First Name / Surname (Contact)
Street / P.O. Box
Fon
Post Code / City
Fax
State / Country
e-mail
Contact onsite
Mobile Phone onsite
Herewith we submit the blueprint of the stand (minimum scale 1:100 or as digital plan with dimensioning). This is
drawn up in accordancewith the guideline of the exhibitor manual.
q
Audio-/visual presentations are planned on the stand.
q
Our planned stand height m.
q
Stand height confirmed by m:con m.
q
Our planned floor height of the stand m.
q
Floor height of the stand confirmed by m:con m.
Place, Date Legally binding signature
14
10 | Maritim Hotel and Congress Centrum Düsseldorf
Ground Floor
1. Floor
3
15
congressagentur
100 Mitarbeiter, 150 erfolgreich durchgeführte Kongresse in den letzten 10 Jahren, nicht nur im Congress Center Rosengarten oder Pfalzbau Ludwigshafen, sondern in über 45 Destinationen Deutschlands, Österreichs und der Schweiz – die
m:con hat sich zu einem der gefragtesten Partner bei der Durchführung von Kongressen und Tagungen entwickelt.
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12. Jahrestagung der Deutschen Vereinten Gesellschaft für Klinische
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Leipzig, 14. - 17.10.2015, www.dgkl2015.de
121. Kongress der Deutschen Gesellschaft für Innere Medizin e.V.
Mannheim, 18. - 21.04.2015, www.dgim2015.de
9. Internationales Stent-D-Symposium
Mannheim Oktober 2015
65. Wissenschaftlicher Kongress des Bundesverband der Ärztinnen
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Versorgungsforschungskongress (Deutsches Netzwerk
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Berlin, 07. - 09.10.2015, www.dkvf2015.de
41. Jahrestagung der Gesellschaft für Neonatologie und
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31. Jahrestagung der Deutschen Gesellschaft für Gefäßchirurgie
und Gefäßmedizin e.V.
Münster, 16. - 19.09.2015, www.dgg-jahreskongress.de
DGK 2015 - Herbsttagung und Jahrestagung der Arbeitsgruppe
Rhythmologie (Deutsche Gesellschaft für Kardiologie – Herz- und
Kreislaufforschung e.V.)
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Deutscher Schmerzkongress 2015
Mannheim, 14. - 17.10.2015, www.schmerzkongress2015.de
39. Wissenschaftlicher Kongress der Deutschen Hochdruckliga e.V. DHL®
Saarbrücken, 19. - 21.11.2015, www.hypertonie2015.de
IPOKRaTES – seminars. pediatrics, neonatology, adult medicine
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I-XII 2015
KONGRESS
FENSTER
m con
VISION INTO CONVENTIONS
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