3211 Providence Drive Anchorage, AK

3211 Providence Drive
Anchorage, AK 99508-4614
T 907-786-1720, F 907.786.1426
www.uaa.alaska.edu/undergraduate-academic-affairs/
Academic Policy Advisory Committee
Agenda: October 15, 2014
2:00 – 3:30 pm ADM 204
Lync (Audio/Video) Conferencing Information: Provided in Email
1. Welcome and introductions
2. Review of minutes of prior meeting (pg. 3-4)
3. Informational Items and Status Updates
a. Policy Consolidation and Website
http://www.uaa.alaska.edu/academicaffairs/policy-procedures.cfm
b. APAC Committee Website
http://www.uaa.alaska.edu/undergraduate-academic-affairs/academic-policy/apac/index.cfm
c. Academic Dispute Resolution Process
d. Time Conflict Issue
e. Electronic Catalog and Curriculum Workflow Update
f. Secondary Student Policy
g. Accreditation: Report, Visit & Program Student Learning Outcomes Assessment
Documentation
h. Next Course Fee Request Deadline (Spring 2014): October 17, 2014
i. Next Textbook Adoption Deadline (Summer 2014): January 15, 2014
4. (Policy) issues for discussion
a. Follow-up on Credit Hour Review Process
i. In response to a new NWCCU policy on credit hours, an AY14 subcommittee of the
UAB and GAB recommended a process to review class scheduling practices relative
to approved CAR/CCG credit hours. In Fall 2014 UAA ran a pilot, which focused on
traditional face-to-face offerings. After filtering for apparent face-to-face delivery, a
total of 143 course sections were sent to the colleges for review. Findings and
Actions: Most of the courses integrated nontraditional components, such as a
practicum or 0-credit lab, and were found to be in compliance. Sixteen sections were
rescheduled to meet the required contact hours. Departments will revise the
curriculum documents for nine courses in order to reflect current practice.
b. Accreditation: Student Complaints
i. Guest: Dewain Lee, Dean of Students
c. Review of MOUs/MOAs
d. Policy Review Schedule
5. Continuing policy issues for later discussion
a. Closings and make up sessions - required?
b. Fees for Courses Involving Travel, including study abroad, field courses, and other travelrelated curriculum—Deferred in September 2011, waiting for a proposal from International
Affairs.
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Expected Attendees
Marian Bruce, Faculty Services
Patty Linton, CAS
Paula Martin, KPC
Lynn Koshiyama, CBPP
Diane Erickson, Mat-Su
Susan Kalina, OAA
Cheryl Smith, Faculty
Susan Kaplan, COH
Megan Carlson, OAA
Representative
Alan Fugleberg, Kodiak
Lora Volden, Registrar’s Office
Maria Stroth, OAA
Hilary Seitz, COE
David Yesner, Graduate School
Cathy LeCompte, CTC
Kenrick Mock, SOE
Jodee Kuden, Library
Rob Lang, Honors College
Note: Confirmed meeting attendees are marked with “C.”
Those unable to attend are marked “N.” Those calling in are marked “P.”
Scheduled Meeting Dates August 2014 – April 2015 (Third
Wednesdays) Date 8/20 9/17 10/15 11/19
12/17
Time 2:00-3:30pm Canceled 2:00-3:30pm 2:00-3:30pm
2:00-3:30pm
Location ADM 204
ADM 204
ADM 204
ADM 204
ADM 204
Date 1/21
2/18
3/18
4/15
Time 2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
Location ADM 204 ADM 204 ADM 204 ADM 204
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3211 Providence Drive
Anchorage, AK 99508-4614
T 907-786-1720, F 907.786.1426
www.uaa.alaska.edu/undergraduate-academic-affairs/
Academic Policy Advisory Committee
Minutes: August 20, 2014
2:00 – 3:30 pm ADM 204
1. Welcome and introductions
a. Guest: Julie Fronzuto, PWSCC
2. Review of minutes of prior meeting
a. Approved
3. Informational Items and Status Updates
a. Policy Consolidation and Website
http://www.uaa.alaska.edu/academicaffairs/policy-procedures.cfm
b. PAC Committee Website
http://www.uaa.alaska.edu/undergraduate-academic-affairs/academic-policy/apac/index.cfm
c. Academic Dispute Resolution Process
i. The creation of the Task Force to review this might be delayed into next year. OUAA
will work with Faculty Senate on the timeline.
d. Time Conflict Issue
i. The last academic year had more than 2,200 time conflict issues.
ii. OUAA and the Registrar are working on a memo to Provost Baker and Vice
Chancellor of Student Affairs Bruce Schultz regarding these issues and some
possible solutions.
e. Electronic Catalog and Curriculum Workflow Update
f. Time to Degree Publications
i. New federal regulations require that UAA tell the Department of Education what the
average time to degree is for our students in our programs. The main concern is
managing student expectations and ensuring that what we are telling students is
reasonable and doable.
g. Accreditation: Report, Visit & Program Student Learning Outcomes Assessment
Documentation
i. The Mid-Cycle Accreditation Site Visit will be October 29 & 30.
h. Program Accreditation
i. Please spread the word that programs working on accreditation are required to work
with OUAA, as per the policy posted on the OAA site..
i. Next Course Fee Request Deadline (Spring 2014): October 17, 2014
j. Next Textbook Adoption Deadline (Spring 2014): October 1, 2014
4. (Policy) issues for discussion
a. Credit Hour Review Process (UAB/GAB Subcommittee)
i. The UAB/GAB Credit Hour Review Subcommittee submitted its final recommendation
for the credit-hour review process.
ii. The pilot spreadsheet will be coming out this week to associate deans and assistant
directors.
iii. Phase II is projected for AY16.
b. AY15 Priorities & Leads
i. Secondary Student Policies and Procedures
1. A comprehensive review will be completed this year. Does this group have
any suggestions regarding areas of concern to consider or people to include
in these conversations?
a. Keeping secondary student teachers and counselors in the loop will
be helpful.
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b. It will be best to have policies that are consistent between the main
campus and community campuses.
c. Student Involvement in Policy Review
i. The issue will be submitted to the Faculty Senate for review.
d. Accreditation: Student Complaints
i. Deferred.
e. NWCCU is working on guidelines for quality in distance learning. OUAA will send the current
guidelines out to the Committee.
f. Policy Review Schedule
i. Deferred.
5. Continuing policy issues for later discussion
a. Closings and make up sessions - required?
b. Fees for Courses Involving Travel, including study abroad, field courses, and other travelrelated curriculum—Deferred in September 2011, waiting for a proposal from International
Affairs.
C
P
C
N
C
P
N
Attendees
C
N
Marian Bruce, Faculty Services
Patty Linton, CAS
Paula Martin, KPC
C
C
Diane Erickson, Mat-Su
Lynn Koshiyama, CBPP
Susan Kalina, OAA
Cheryl Smith, Faculty
N
C
Susan Kaplan, COH
Megan Carlson, OAA
Representative
C
C
Alan Fugleberg, Kodiak
Lora Volden, Registrar’s Office
Maria Stroth, OAA
C David Yesner, Graduate School
Hilary Seitz, COE
C
Cathy LeCompte, CTC
Kenrick Mock, SOE
C
Jodee Kuden, Library
Rob Lang, Honors College
Note: Confirmed meeting attendees are marked with “C.”
Those unable to attend are marked “N.” Those calling in are marked “P.”
Scheduled Meeting Dates August 2014 – April 2015 (Third
Wednesdays)
Date
8/20
9/17
10/15
11/19
12/17
Time
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
Location
ADM 204
ADM 204
ADM 204
ADM 204
ADM 204
Date
1/21
2/18
3/18
4/15
Time
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
2:00-3:30pm
Location
ADM 204
ADM 204
ADM 204
ADM 204
2
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