Document 6575696

F.No. 19011/1/2013-GA (Pt.) Government of India Ministry of Commerce & Industry Department of Commerce Udyog Bhawan, New Delhi
st
Dated 21 October, 2014
TENDER NOTICE
Subject: Supply and Installation of 94 number of MS Office 2013(professional)
Software.
The Department of Commerce invites quotations from registered/authorized
firms/vendors of M/s Microsoft for supply of 94 MS Office 2013(professional) Software
for installation in the computers/Laptop in the Department of Commerce, periphery of
NCT of Delhi.
2.
All the documents in support of eligibility criteria regarding authorization, the
firm/vendor should send for consideration by Department. The renderers are advised in
their own interest to submit the desired papers/documents with their bids failing which
their bids may be declared no-responsive .
The Earnest Money Deposit (EMD) of Rs. 1,00.000/- (Rupees One Lakh only)
3.
must be sent with the Tender and original in a sealed envelope superscribed with the
works "Supply of MS Office 2013 (professional) in the Department of Commerce" and
has to be dropped in the Tender Box installed in Room 27C, Udyog Bhawan, New Delhi
latest by 3.00PM on 14.11.2014.
4.
The tender shall be opened at 16.00 PM on 14.11.2014 in the room No. 556A.
Date and time for opening of Financial Bids of the eligible firms would be intimated later
on.
5.
The Department of Commerce reserves the right to cancel the tender at any
time/stage or relax/amend/withdraw any of the terms and conditions contained in the
Tender Documents without assigning any reason, thereof. Any enquiry, after submission
of the bid shall not be entertained. In case of withdrawal of bid, the EMD will stand
forfeited.
6.
The Technical bid and Financial Bid details are placed at Annexure A & B
respectively.
7.
Complete tender documents may be downloaded from the website of Central
Public Procurement Portal (http://eprocure.gov.in!eprocure!app) and from the Website
of the Department {http://commerce.nic.in).lnformation on any issue of corrigendum
related to this tender will also be available on website of Central Public Procurement
Portal as also in the website of the D,epartment,
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Other term and conditions:
1.
Each tenderer is entitled to submit only one tender wherein he can, if necessary
indicate alternative quotation. In case where more than one tender in a specified group
is submitted by him, he will be liable to rejection.
2.
In the event of the space on the prescribed form being insufficient for the
required purposed, additional page must be numbered consecutively and must bear the
tender number and signed by the tenderer. In such cases, reference to the additional
pages must be made in the tender form.
3.
The tender must reach this office strictly not later that 3.00PM on 14.11.2014
and the bid must be received by the address specified and no later than the time and
date speCified in the inVitation for bids.
4.
It is the responsibility of the bidders to ensure that the complete bidding
documents, whether sent by post or by the courier or by person are received by the
time and date stipulated for receipt, failing which the bid would be considered
and
rejected.
5.
The bidder having annual turnover of more than Rs. 10 (Ten Lakhs only) per
annum during the last three Financial Years 2011-12, 2012-13, 2013-14 will be
considered. In this regard, Charted Accountant Certificate certifying the bidder's
turnover to be enclosed in technical bid.
6.
The bidder who has been in existence for over three years and supplied
computer hardware/peripherals to the office of Central/State Government will be
considered. In this regard a copy of Shop & Establishment certificate along with
purchase orders/work orders to be enclosed with technical bid. The bidder should not
have been disqualified by any Government/Semi Government Organisation for similar
work and must give a self declaration (Annexure C).
7.
The service provider should also be registered with Service Tax Department and
should submit a copy of Service Tax Registration Certificate.
8.
The Delivery of MS Office 2013(professlonal) Software should be Within 10 days
from the date of receipt of Purchase Order.
9.
The rates quoted should remain valid for at least six months from the date of
opening of tender.
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10.
The Tenderer shall submit the copy of PAN,TIN,VAT registration along with the
Technical Bid of the tender document.
11.
Any cutting/over writing in the tender must be signed by the Authorised
signatory of Tenderer with company seal.
12. The tender is not transferable.
13.
The material should be properly delivered in conformity with the specifications
and properly installed to the satisfaction of the concerned authority. MS Office
2013(professional) Software should be installed in all Desktop/Laptop computers.
14.
The bill amount will be paid only after supply of all MS Office 2013(professional)
Software and successful installation in the Desktop/laptop computers.
15.
Price quoted should be inclusive of all taxes and levies by any Government,
Local authorities etc. as applicable to a Central Government Department. No Payment
over and above the prices quoted shall be done by the department in respect of any
such levies brought to the notice at a later date.
16.
A performance security @ 10% of the total billed amount will have to
deposited for a period of one year by the successful bidder to the Department of
Commerce.
17.
If the supply is not completed within the stipulated period, the supplier will be
liable to pay compensation equal to one percent of such amount of the total value of
contract per day. However, in exceptional cases the Joint Secretary (Admn.) may accord
extension of time when the delay in delivery is due to reasons beyond the control of the
supplier.
18.
The tender is subject to the provision of Rule 160(ii) of General Financial Rules,
2005 which enables a bidder to question the bidding conditions, bidding process and/or
rejection of its bid. Accordingly, enquiries in this regard by a bidder will be responded jf
the request is received in writing timely in General Administration Section of this
Department
19.
Preference shall be given to the Micro and Small Enterprises registered with
District Industries Centres or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Director of Handicrafts and Handloom or any other body specified by Ministry of Micro,
Small and Medium Enterprises. The Micro and Small Enterprises quoting price within
price band of Ll+ 15% shall also be allowed to supply a portion of requirement by
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bringing down their price to L1 price in a situation where L1 price is from someone other
than a Micro and Small Enterprises.
20.
Joint Secretary (Admn.), Department of Commerce reserves the right to accept
or reject any or all quotations without assigning any reason.
General Administration
Tel:230622261
End: Annexure A, B, C as above.
Annexure-A
Technical Bid
L Tender Ref. No. :......... ...................................................•.............. 2. Name of Terderer: ...... ................................................................. 3. Complete officer address of Tenderer: .......................................................................................................................................... 4. Contact details of authorized person of Tenderer who have Signed the tender. (a)Name: (b)Designation: (c) Phone (Officer)
(d) Phone (Mobile No.)
(e) E-mail address:
5. EMD payment details (DD number & bank detail)
(DD to be attached in original)
6. Submission of technical confirmation to be the requirement.
S.No.
Item Description
Tentative
Required No.
1
MS Office 2013(professionalj
Software
94
Confirmation by bidder
for requirement (YIN)
7. Document to be enclosed with the Technical bid are as under:
(a) Copy of authorization letter from Microsoft.
(b) Duly Signed & stamped all pages of Tender documents as a mark of your
acceptance.
(c) Copies of PAN/VAT/TIN
(d) Undertaking on letter head as per annexure "C".
(e) Document authenticating eligibility towards EMD exemption, if awarded .
Signature of the Tenderer with rubber Stamp
Date:... ............... .
Place: ............ ......
Annexure-B
Financial Bid
1. Tender Ref. No.: ........................................... . 2. Name of the Tender: ................ ........................ 3. The offer with rates for the schedule of requirements of items, as elaborated under,
to be submitted.
Adhering to the format given below is a pre-requisite for considering your quotations:
S.No.
Item
Quantity
1.
MS Office 2013
(professional) Software
94
Unit rate
including all
taxes and
charges (in Rs.)
Total rate for 94 Nos.
including all tax and
charges (in Rs.)
4.The above quoted price should be inclusive of basic price with all taxes & duties (as
applicable). The price competiveness shall be give due consideration while analyzing the
Financial bid. The Department of Commerce will
not issue any form toward
rebate/exclusion of Sales Tax/Vat.
It is hereby confirmed that we shall abide all the terms & Conditions as specified
in the tender and further agreed for the penalty to be imposed, in case of delayed
supplies from our end as specified in Point (17) of "other terms and conditions" of this
tender.
Date: ................... Place: ................ .. Annexure-C
Undertaking
(On Company letter head)
1. The undersigned certify that I have gone through the terms and conditions mentioned
above and undertake to comply with them . The rates, quoted by me are valid.
2. That the articles shall be of the best quality and confirms as per the requirements of
the institution specified in the technical specification of the bid documents. The decision
of JS(Admn.), Department of Commerce, Udyog Bhawan, New Delhi as regard the
quality and kind of articles shall be final and binding on me.
3. I agree to supply any articles in the appendix up to 25% above the quantity specified,
if requ ired .
4. the conditions herein contained shall form part of and shall be taken as it they are
included in the agreement to be entered into or treated as agreement itself at the
discretion of the JS(Admn.), Department of Commerce, Udyog Bhawan, New Delhi.
5. The said officer shall be, deemed if necessary, to change any article on its being found
to be of inferior quality, it shall be replaced by me in time to prevent in conven ience .
6. I undertake, that the prices quoted by me are lowest and I have not quoted any price
lower that this anywhere in India.
7. I also undertake that we are not a defaulter to any Govt. Organisation/PSU since last
2 years for any reason due to non supply of material even after agreed to supply in
stipulated time .
Signature of the T
Date :............ .... .. . PI ace :............ ......