OCA Circular No. 92-2013 - Office of the Court Administrator

Transcription

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Jmanila
OCA CIRCULAR NO. 92-2013
TO
All Judges, Clerks of Court, Branch Clerks of Court, and
Officers- In-Charge of the First and Second Level Courts
SUBJECT
Submission of Project Procurement Management
(PPMP) and Stock Position for Year 2014-2015
Plan
All Clerks of Court, Branch Clerks of Court, and Officers-In-Charge
of the first and second level courts are hereby ORDERED to complete and
submit the attached Project Procurement Management Plan (PPMP)
Form for the allocation of your supplies for 2014-2015. The quantity of
your requirement of the listed office supplies and your current stock
position should be indicated as this shall be part of the basis in the
distribution of your supplies. The actual quantity you indicate therein shall
be your office supplies allocation for the entire year of 20 14. This process is
being undertaken to ensure that a sufficient quantity of supplies/equipment is
allocated for each court. For itemls not needed by your office/court, please
leave them blank. On the other hand, for itemls needed but are not found in
the list, please attach a separate list thereof. In case your court needs
necessary repairs, renovations, repainting and the like, please also indicate
these in your PPMP Form, or in a separate sheet.
The PPMP Form shall then be reviewed and noted by the Presiding
Judge (or the Executive Judge for the Office of the Clerk of Court).
The completed PPMP Form shall be accomplished within five (5)
days and must be submitted. to the Executive Judge within ten (10) days
from receipt thereof. The Executive Judge shall in turn transmit the same to
the Property Division, Office of the Administrative Services, Office of the
Court Administrator, not later than 2 August 2013. This is to facilitate the
immediate submission of the consolidated lower court office supplies
requirement and/or necessary repairs and renovations needed to :the
Procurement Planning Committee (PPC) and ultimately to the Bids and
Award Committee for Goods and Services and Office of the Halls of Justice,
respectively, and thus avoid delay in the delivery thereof to your respective
courts.
The Executive Judge may either send the completed PPMP Form via
regular mail or through email [email protected].
Failure to submit the duly accomplished forms within the deadline set
would mean that no delivery shall be made to your court as it is presumed
that you have adequate stocks/supplies for the fiscal year 2014-2015.
Likewise, if no request for repairs and renovations is listed, it is presumed
that your court is in good condition.
For strict compliance.
18 July 2013
J
IDAS P. MARQUEZ
urt Administrator
2
Procurement Planning Committee
PPMP Form for Lower Courts
LOWER COURTS
PROJECT PROCUREMENT
PLAN FORM FOR 20_
COURT /STATION:
_
CASE LOAD:
CONTACT NUMBER/S:
_
SPECIAL COURT DESIGNATION:
TOTAL NUMBER OF PERSONNEL:
ITEM
ARTICLES& DESCRIPTION
A·I
MANAGEMENT
AS OF
_
_
_
(e.g. Drug, Family Court)
UNIT
STOCKPOSITION
AS OF July 15. 2013
[an
Feb
Mar
Apr
May
Quantity Requirement
Aug
Jul
[un
Sep
Oct
Nov
Dec
TOTAL
BASIC OFFICE SUPPLIES
1
Book, Record book, 500 pp #85, leatherlette, wino. pp.
book
2
Correction Tape with dispenser
piece
3
Envelope, Documentary, 10 x 15, 155 gsm
piece
4
Envelope, Mailing, No. 10 XX
5
Expediente Cover, long, 155 gsm.
6
Fastener, METAL,50 sets/ox.
7
Folder, legal size, 14 pts,
piece
8
Needle, Stitching, 3 1/2"
piece
9
Paper, Bond, 8 1/2 x 11
• ream
10
Paper, Bond, 81/2 x 13
ream
11
Paper Clip,Gem Type, 100 pes. Per box
box
12
Paper, Carbon, 8 1/2 x 13, std. Wt.,.plastic back
box
13
Paper, Mimeograph, 8 1/2 x 11 , GW,60 gsm
ream
14
Paper, Mimeograph, 8 1/2 x 13 , GW,60 gsm
ream
15
Paper, Onion Skin, 81/2 x 11
ream
16
Paper, Onion Skin, 8 1/2 x 13
ream
17
Paper, Ruled Pad. 8.5 x 13, 54 gsm
pad
18
Paste, 7 oz.
bottle
19
Pen, Ballpen, black/blue/red
piece
20
Pen, Marking Pen, black/blue/red
piece
20 _ Project Procurement Management Plan Form
box
piece
box
.
Lower Courts
Page 1 of 7
rrUL,uremem
rrannmg
t.ommmee
ITEM
Quantity
STOCK POSITION
'.
Requirement
UNIT
ARTICLES & DESCRIPTION
2i
Pencil. No. 1 & 2
22
Ribbon. Typewriter.
23
Staple Wire. copper standard
24
Tape. Transparent
2S
Thread. Cotton. 200 gsm., 4 ply
A-2
OTHER SUPPLIES
1
Official Receipt (Gen. Form 51)
2
Official Receipt.
AS OF July 15,2013
[an
feb
Mar
.Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
TOTAL'
piece
Manual. nylon
piece
wire
box
#500. 18mm x 50M
Customized
roll
roll
Pad
judicairy
OR for
Box
ePAYMENT, 4ply., 1000 shts/box
3
Book. Civil Docket. 250pp.
Piece
4
Book. Civil Docket.500pp.
Piece
S
Book. Criminal Docket, 250 pp.
Piece
6
Book. Criminal Docket, 500 pp.
Piece
7
Book, Fiduciary Cash
Piece
8
Book. judiciary
9
Bundy Card. Foldcote #18.31
.
Cash (G.F.•j.D.F., S.F.)
x 43
Piece
Sheet
10
Catalog Card w / hole. (for assorted
11
CD. plain
12
Continuous
Form, 11 x 14-7/8
(graylines,
subs. 16) 1 ply
Box
13
Continuous
Form. 11 x 14-7/8
(graylines.
carbonless)
Box
14
Continuous
Form. 11 x 10-5/8
(graylines.
subs. 16) 1 ply
Box
15
Continuous
Form, 11 x 10-5/8
(graylines,
carbonless)
Box
16
Corrugated
Box. 127mmD x 22smmL
17
Corrugated
Box. 24smmD
18
Corrugated
Box. 74mmD x 22smmL x 22smmW
19
Dry Seal. #2 with engraving
sizes)
Piece
Piece
4 ply
4 ply
x 22smmW
Piece
x 22smmL x 220mmW
Piece
Piece
Piece
1'7
20 _ Proje& Procurement
Management
Plan Form
Lower Courts
Page 2 of7
Procurement
Planning Committee
ITEM
Quantity
STOCK POSITION
Requirement
UNIT
AS OF July 15, 2013
20
Flags, Philippines,
Indoor
Piece
21
Flags, Philippines,
Outdoor
Piece
22
Flags, SC, Indoor
Piece
23
Gavel & Mallet, Narra, w] varnish
Piece
24
Index Card, Plain, (for assorted
Piece
25
Ink Cover
Piece
26
Ink, Stamp Pad
Bottle
27
Ink, Steno Machine Reporter.
28
Judicial Gown
Piece
29
Machine, Numbering
Piece
30
Machine, Receiving, 5460 w / engraving
Piece
31
Offset Process INK,BLACK,Statco Anguang INK.Batch No. A620120222
kilo
32
Paper, Thermal
Roll
33
Paper, Vellum, white. 22-1/2"
34
Paper, Stencil
35
Paper, Stenotype
36
Payslips, 9 x 3-2/3 w/o envelope
37
Puncher, 2-hole, heavy duty
Piece
38
Plate cleaner
\iter
39
Ribbon, Bundy clock, Nibo brand, CD98204
Piece
40
Ribbon; Calculator
Piece
41
Ribbon, Computer
Printer,
LX 300 (8750)
Piece
42
Ribbon, Computer
Printer.
(FX-2180/LQ-2170)
Piece
43
Ribbon, Computer
Printer,
LQ300
Piece
44
Ribbon, Computer
Printer,
FX 2175
Piece
45
Ribbon, Stenograph
46
Ribbon, Tally T6218 Line Printer
20 _ Project Procurement
sizes)
Indelible
Fax
x 28-1/2"
[an
(blue) 1 ply
machine (Stentura)
Management
Smart Ribbon (2 sets)
Plan Form
Mar
Apr
May
[un
Jul
Aug
. Sep
Oct
Nov
Dec
TOTAL
Piece
Piece
Box
Pads, 100folds/pad*
Feb
Pad
.
.
Box
Piece
Piece
Lower Courts
Page 30f7
Proqurernent
Planning
Committee
ITEM
Ribbon. Tally, Dascon 1125
Piece
48
Rubber
Piece
49
Stamp Pad
Piece
50
Staple Wire Remover
Piece
51
Stapler, ordinary
Piece
52
Steel Belt. Horii 255
Piece
53
Stencil Screen (for mimeo machine)
Piece
54
Tape, Packaging, brown. 3"
Roll
55
Tape, Packaging. white, 3"
Roll
56
Twine.
Roll
57
Ink, Cartridge.
Brother TN2025
Piece
58
Ink, Cartridge,
Canon BX-3, Black BI
Piece
59
Ink, Duplo DP514, Black
Piece
60
Ink, Duplo Duplicating
Piece
61
Ink, Fax Machine, BK Brother LC57. Blk.
Piece
62
Ink, Fax Machine, Brother 878. Blk.
Piece
63
Ink, Fine Cartridge.
Piece
64
Ink, Fine Cartridge, Canon LBP3460
Piece
65
Ink, Mimeo machine
Tube
66
Inkjet, for Epson Stylus, C79 Printer
Piece
67
Toner Cartridge, Canon IX210P
Piece
68
Toner Cartridge, HP Deskjet Ink Advantage
69
Toner Cartridge,
HP Printer Laserjet
1020
Piece
70
Toner Cartridge, HP Printer Laserjet
3005
Piece
71
Toner Cartridge,
Q7551A
Piece
72
Toner Cartridge, HP Printer .Laserjet Pll0635A
Piece
73
Toner Cartridge, HPI006
Piece
Stamp. (assorted)
heavy duty
(straw)
DA14
Canon PG40
HP Printer Laserjet
Management
Plan 10rm
..
..
[an
AS OF July 15. 2013
47
Plastic
Quantity
STOCK POSITION
UNIT
Feb
Mar
.
..
Apr
May
'un
Requirement
..__ ..
,ul
Aug
...
Sep
Oet
Nov
Dee
TOTAL
2010 series
o
Lower Courts
Page4of7
r r U~Un:lIU:lIl r rauurng commmee
ITEM
Quantity
STOCK POSITION
Requirement
UNIT
AS OF ,uly 15, 2013
74
Toner Cartridge,
75
Duplo Master Roll DRA12
Roll
76
Duplo Master Roll DR875
Roll
Lexmark E232, #3421
'an
Feb
Mar
Apr
May
[un
,ul
Aug
Sep
Oct
Nov
Dec
TOTAL
Piece
"for Court Stenographer only with Stenograph Machine
A-3
LIBRARY BOOKS
1
SCRA UPDATES (25 Copies), 20 Vols. (P920.00/vol.)
2
SCRA Quick Index Digest for 2007 (25 Copies), Pl,700.00
3
Individual Titles and Other Standing
4
Updating of the collection
/ (2 vols)
Order
of 64 Court Libraries
SCRA Updates 65 Court Libraries
20 vols., at 840.00/vol
SCRA Quick Index at 980.00/vol.
Individual Titles updates
.
Official gazette
5
Newly Organized
Court Libraries
SCRA w / indexes 5 sets for 5 New Libraries at 480 vols. At (P780.00)
5 sets of Quick Index Digest
Individual Titles, 5 sets
6
Management
and Maintenance
Education and training
20 _ Project Procurert7ent
Program
.
of Library Staff
Management
Plan Form
Lower Courts
Page 50f7
Pro~urement
A-4
Planning Committee
EQUIPMENT
REQUEST FOR REPLACEMENT /
QTY
DESCRIPTION
YEAR ACQUIRED·
NEW / ADDITIONAL
QTY
1
Computer
2
Printer
DESCRIPTION
QTY
YEAR ACQUIRED·
NEW / ADDITIONAL
QTY
3
Typewriter
4
Stenograph
5
Airconditioning
6
Electric Fan
7
Cabinet (i.e. Steel filing, safe filing, vault)
Machine
Unit
• Please indicate Property Number
A-S
FURNITURE
.
DESCRIPTION
QTY
YEAR ACQUIRED·
NEW / ADDITIONAL
QTY
1
2
3
4
5
6
7
• Please indicate Property Number
17
Management
Plan Form
Lower Courts
Page 60f7
.
I'rofurement Planning Committee
B.
SERVICES
DESCRIPTION
NEW / ADDITIONAL
QTV
1
New Telephone Line
DESCRIPTION
NEW / ADDITIONAL
QTV
2
Water Connection
3
Electricity
4
Security Services
5
janitorial Services
C
INFRASTRUCTURE
DESCRIPTION
NEW / ADDITIONAL
.
1
Repair
2
Repainting
3
Renovation
4
Construction"
• Before any request for construction
QTY:
can be proposed there must be a Deed of Donation/Deed
Completed by:
_
Name, Position
of Usufract
Reviewed and Noted by:
_
Name of Presiding (Executtvelludae
Signature
Signature
Date
20 _ Project Procurement Management Plan Form
Date
Lower Courts
<7
Page 70f7

OCA Circular No. 92-2013 - Office of the Court Administrator

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