Studies and other practicalities

ORIENTATION DAY
JANUARY 8. 2015
TOPICS
 Student mobility at LUT in 2014 - 2015
 Academic year and public holidays in spring
semester
 General about LUT premises
 Information sources at LUT
 How to get started?
 How to choose courses?
 General about teaching and studies
 International Services at LUT
 Learning agreement
 Other documents and formalities
STUDENT MOBILITY AT LUT
ACADEMIC YEAR 2014-2015
PUBLIC HOLIDAYS
STUDENT MOBILITY AT LUT
IN 2014-2015 (spring semester 2015)
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73 exchange students
Incoming top 5 countries (number of students):
 France (27)
 Germany (12)
 China (7)
 Russia (5)
 Italy (3) and Spain (3)
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Annually about 220 exchange students
About 40 study for the academic year, others for one semester
9.1.2015
ACADEMIC YEAR 2014-2015
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Autumn semester 2014
 1st period
September 8 – October 17
 Exam week
October 20-24
 Intensive week
October 20-24
 2nd period
October 27 – December 5
 Exam weeks
December 8-19
 Intensive weeks
December 8-19
-------------------------------------------------------------------------------------------------------------------- Spring semester 2015
 3rd period
January 12 – February 20
 Exam week
February 23 – March 6
 Intensive weeks
January 5-9, March 2-6
 4th period
March 9 – April 17
 Exam weeks
May 4-29
 Intensive weeks
April 20-24, May 25-29
9.1.2015
PUBLIC HOLIDAYS
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Tuesday, January 6 (Epiphany)
Friday, April 3 (Good Friday)
Monday, April 6 (Easter Monday)
Friday, May 1 (May Day)
Thursday, May 14 (Ascension Day)
Friday, June 19 ( Midsummer Eve)
Saturday, June 20 (Midsummer Day)
Saturday, October 31 (All Saints Day)
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LUT is closed on public holidays.
Banks and most shops are closed. Some groceries have limited opening
hours.
Trains and buses run according to Sunday schedule.
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9.1.2015
GENERAL ABOUT UNIVERSITY PREMISES
UNIVERSITY PREMISES
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Joint campus with Saimaa University of Applied Sciences (Saimia)
University is open daytime from Monday to Friday
 Closed in the evenings, weekends and public holidays
With magnetic key you can enter university and computer classes 24/7
 Via main entrance only
 Limited access to your department (business student in School of Business etc.)
 Limited hours for gym (SaLUT sports pass required)
 Keep your student card (passport/EU ID) always with you; on request you have to prove your identity to a
security guard or porter.
 Key is personal and you have responsibility for it. Never borrow or give your key to anyone!
 If you loose the key, you must inform porters immediately, for example at LUT Info Desk in main lobby.
You need magnetic key for Follow Service printing, read more at uni.lut.fi -> Origo services
 Scanners, printers and computers available at LUT library, read more in uni.lut.fi -> Origo services
If there is a coffee buffet in the corridor or lobby, it is meant for people participating on the event – not just anyone
passing by!
Smoking is forbidden indoors and in front of entrances, especially main entrance. Smoking areas are marked.
Attendance certificate and passport/ EU ID are required at university’s cafeterias until you get your LUT student
card!
See Guide for Exchange Students for more information!
9.1.2015
INFORMATION SOURCES AT LUT
INFORMATION SOURCES AT LUT
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Material in the info bag (Guide for Exchange Students, Study Guide etc.)
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Uni portal https://uni.lut.fi/en
 Study Guide
 Teaching schedules
 Exam schedules
 WebOodi – register to courses and exams, update your contact info (address and phone
number in Lappeenranta)
 Noppa – course’s homepages
 Moodle – virtual learning environment used in some courses (mentioned in the course
description)
 Studies and services > International student exchange > Incoming
exchange students (Instructions after arrival, Orientation days, Learning agreement, Before
departure)
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Library – visit and see more at www.lut.fi/library
9.1.2015
TEACHING SCHEDULES
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Schedule booklet in the info bag helps you to understand the idea of
schedules. Most likely there are changes since it was printed (in December)
so check updated schedules in Uni portal!
If course is lectured in English, changes are announced in English.
In Uni portal schedules are in Finnish only but there is a “survival
vocabulary” to explain the abbreviations.
Some schedules appear also in WebOodi but not all of them. Check
schedule always in Uni portal!
 In WebOodi you can find all courses (in English) – but it does not mean
that the course is lectured in English! Check from Study Guide.
Uni.lut.fi > Teaching schedules
Uni.lut.fi > Study Guides
Uni.lut.fi > WebOodi
9.1.2015
HOW TO GET STARTED?
STUDY RIGHT AT LUT
1)
2)
Valid study right is needed = you are enrolled to a semester (already done)
You have paid the Student Union fee (due date January 14, 2015)
 54,50 euros per semester
 Invoice is in your info bag.
 Payment in cash (even money) or with debit/credit card (small extra fee is charged) in
Student Union office, or bank transfer.
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Administrative periods in study register (Oodi): 01.01. – 31.5.2015 for spring semester
Dates of spring semester: January 8 – May 29, 2015
NOTE! Actual study period according to your attendance at LUT (late arrivals and/or early
departures will be taken into account)
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When the study period is over, it’s NOT POSSIBLE TO PARTICIPATE IN THE EXAMS.
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LUT user account is valid until May 31. After that there is no access to WebOodi or Moodle.
Access to Webmail is continued until June 30.
9.1.2015
FIRST STEPS
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Get the LUT username and password from Origo Service Desk.
See course schedules and check possible changes in Uni portal.
Register to courses in WebOodi and ask help from your tutor if needed.
 See also when the exams are! Register 1-4 weeks before!
 Add your postal address and phone number in Lappeenranta to WebOodi.
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Pay the Student Union fee. Order the student card and pay it.
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Get to know the campus area with your tutor and learn how to find lecture rooms. Join the
Campus Orienteering on Thursday and Green Campus Tour on Friday.
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Buy a bus card from Aalef bookstore at LUT (if you need it).
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Get to know Lappeenranta
 Join the sight-seeing on Friday
 See Google map “Survival Guide’s Lappeenranta”
https://uni.lut.fi/en/web/lut.fi-eng/eorientation3
9.1.2015
HOW?
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See the contents of your info bag. If something is missing, come to International Services.
Read the Guide for Exchange Students
 Helps you to start living and studying in Lappeenranta
 Checklist for tutoring – what to see, what to do
 Documents in the info bag (what are they for, where to leave or get them, etc.)
 Useful postal and www addresses, phone numbers and opening hours both on and off
campus
 Other practicalities such as how to order LUT student card
 Maps
 Bus timetables
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Read your LUT e-mails!
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Be curious and initiative but don’t believe every rumour you hear. Check from us if you doubt
whether information given is correct.
 No need to double-check information given in the official websites.
9.1.2015
HOW TO CHOOSE COURSES?
CREDITS
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60 ECTS credits during one academic year
30 ECTS credits during one semester
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Minimum requirement is 20 ECTS credits per semester unless home
university has instructed otherwise.
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1 ECTS credit represents the workload of 26 hours
 Including lectures, exercises, case studies, term paper, assignments
etc. and examination
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Good to know; degrees at LUT
 Bachelor of Science, 3 years (180 ECTS credits)
 Master of Science, 2 years (120 ECTS credits)
9.1.2015
COURSE DESCRIPTIONS 1/2
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www.lut.fi/exchange > Study possibilities
 International Business and Technology Management (IBTM) programme
 Engineering/technology courses
 Language courses
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Study Guide
 In your info bag and Uni portal uni.lut.fi/en > Quick links > Study Guides
(updated version available in Uni)
 All courses offered in English at LUT. Note that exchange students are not
admitted to all of them! If you are not sure, please check the course list at
www.lut.fi/exchange > Study possibilities
 You can select courses from other fields of studies, too, if you meet the
prerequisites (i.e. have basic or even advanced knowledge on a subject).
See the course descriptions!
9.1.2015
COURSE DESCRIPTIONS 2/2
What kind of information do they provide?
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Number of ECTS credits
Teaching period(s) (1-2 in the autumn, 3-4 in the spring)
Name of lecturer(s) – there can be more than one
Level
 B.Sc. (Econ. & Bus. Adm. or Tech.) 2 = 2nd year Bachelor
 M.Sc. (Econ. & Bus. Adm. or Tech.) 1 = 1st year Master
 Etc.
Aims, contents and modes of study
Study materials
 Books available at LUT library
 Handouts can be bought from Aalef bookstore
 In Noppa and Moodle
The basis for the course evaluation is given in the course descriptions. Examples:
 Evaluation 0-5, written assignment 30 %, examination 70 %
 Case exercises 80 %, active participation and attendance 20 %
 Examination 50 %, exercises 25 %, research report 25 %
9.1.2015
CHOOSING COURSES
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You have already chosen your courses in learning agreement but REGISTRATION IN WEBOODI
IS REQUIRED.
Need to make changes?
 See course descriptions and especially prerequisites.
 Ask from your home university if they recommend another course – no academic counselling
at LUT.
Student adviser (School of Business, School of Industrial Engineering and Management) or peer
tutors in charge (School of Technology) are students of the degree programmes. They can help
you in practical study-related matters. You find them in Uni portal > Studies and services
Choose courses that are lectured during periods 3- 4.
If you are Bachelor level business or industrial engineering and management student (IBTM
programme), choose mainly Bachelor level courses. If you pass the proficiency test in business,
you can choose Master level courses mentioned in your learning agreement.
Note! Number of student is limited in all Master level courses (IBTM programme) so the
admittance is not guaranteed. Teacher of the course makes the final decision and you get an email to confirm or decline your acceptance.
9.1.2015
GENERAL ABOUT TEACHING
AND STUDIES
TEACHING METHODS
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Most courses consist of lectures, exercises/tutorials and written
examination.
 Group exercises or individual tasks
 Case studies on a particular topic/company, written reports, laboratory
work etc.
In self-study courses you read the assigned literature and take part in the
examination. There might be introductory lectures.
Lectures and exercises start quarter pass unless otherwise informed.
First language lessons in the morning start at 8:30, otherwise quarter past.
During first lectures/exercises are given details about the course,
lecture structure and exercises. Compulsory attendance!
If there is more than one exercise (tutorial) group, you have to sign up one.
 Via Moodle, WebOodi or during first lectures
9.1.2015
COMPULSORY ATTENDANCE
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First lectures
First exercises
First language lessons
 If you don’t show up, your place will be given to someone else!
Intensive courses
Each course might have a certain amount of hours which you can be absent
 Example: 50-80 % compulsory attendance in some language courses
Absence may affect on grading!
9.1.2015
STARTING STUDIES
 Check in the schedule booklet and in Uni portal when
your courses start -> can be later than next week!
 Be initiative > look for information on your own (Uni
portal, Noppa, Moodle, LUT websites, library…) and
check your LUT e-mail regularly.
9.1.2015
HOW ABOUT…?
 Other study options at LUT after exchange period
 Master’s degree programmes www.lut.fi/masters
 LUT Summer School www.lut.fi/summerschool
 LUT Winter School www.lut.fi/winterschool
 Doctoral studies www.lut.fi > Research > LUT
Graduate school
9.1.2015
INTERNATIONAL SERVICES AT LUT
INTERNATIONAL SERVICES
- How to contact us?
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Our role is administrative support services, i.e. no academic counselling.
Office is located in building 1, 3rd floor
Visit us during office hours
 Monday – Thursday at 9:30-15:00
 Friday at 9:30-14:00
Documents to be signed?
 Leave them in the locked mailbox in the corridor outside International Services.
 Write your name in the form(s)!
 Mailbox is checked daily and you will be notified by e-mail when the document is ready.
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[email protected]
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Pauliina Talka, Secretary of International Affairs
 [email protected]
 +358 40 738 1303
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Tanja Karppinen, Project Manager (tutoring, Meet a Local Family programme)
 [email protected]
 +358 400 811 233
9.1.2015
You find this map in the
Guide for Exchange Students!
9.1.2015
LEARNING AGREEMENT
LEARNING AGREEMENT (Erasmus+)
 See further instructions in Uni portal
Uni.lut.fi > Studies and Services > International Student Exchange
> Incoming exchange students > Learning agreement
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Learning agreement is not a course enrolment!
All courses (even from different fields of studies) must be in the same form.
All changes should preferably be in the same form.
It is recommended to modify LA during 4th period -> deadline March 17
 If your home university requires that learning agreement has to be updated in the beginning of
your studies, do it. Wait until your admission to the 3rd period courses has been confirmed
before you bring the form to be signed.
 Use the new Erasmus+ learning agreement from your home University. Sign the printed form
and leave it in the mailbox outside the International Services’ door. Mailbox is checked daily.
 If you have a deadline for submitting LA to your home university, bring the form at least 7-10
days before!
9.1.2015
LEARNING AGREEMENT (non-Erasmus)
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See further instructions in Uni portal
Uni.lut.fi > Studies and Services > International Student Exchange
> Incoming exchange students > Learning agreement
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Learning agreement is not a course enrolment!
All courses (even from different fields of studies) must be in the same form.
All changes should preferably be in the same form.
It is recommended to modify LA during 4th period -> deadline March 17
 If your home university requires that learning agreement has to be updated in the beginning of your studies, do
it. Wait until your admission to the 3rd period courses has been confirmed before you bring the form to be
signed.
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Learning Agreement has to be modified in Mobility-Online.
 1st page includes the original, unchanged courses. Number of ECTS credits is a total of unchanged
courses.
 Changes (added and/or deleted courses) print to the 2nd page.
 Sign it and bring LA to International Services for signatures.
 If you have a deadline for submitting LA to your home university, bring the form at least 7-10 days before!
9.1.2015
LEARNING AGREEMENT (non-Erasmus)
- View of application workflow (1/2)
Start modifying by clicking
’Complete Learning Agreement
9.1.2015
LEARNING AGREEMENT (non-Erasmus)
- View of application workflow (2/2)
Steps will temporarily disappear after update
but view will get back as it was before when
you print the new learning agreement.
9.1.2015
OTHER DOCUMENTS AND FORMALITIES
OTHER DOCUMENTS
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Upon arrival (documents from home university)
 Certificate of Arrival
 Confirmation of Arrival and Registration
 Etc.
You will be informed by e-mail (your LUT e-mail) when the document is ready for pick up.
You are responsible on submitting the required document(s) to your home university.
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Before departure (documents from home or host university)
 Erasmus form(s) from home university
 LUT Letter of Confirmation for non-Erasmus students
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If you bring a hard copy, write your personal data in the form(s), other fields will be filled in
by the International Services
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Study period begins at the earliest from the Orientation Day January 8 and ends at latest on the
last day of semester May 29. Travelling or holidays are not included!
Your study period depends on your actual attendance at LUT.
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9.1.2015
REGISTERING THE RIGHT
OF RESIDENCE
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The EU/EEA citizens staying longer than 3 months must register their residence in Finland at local police station.
 If you travel outside Finland to another EU/EEA country within 3 months, new 3 months period starts again
and no registration is needed. NOTE! If you travel to Russia, take care of registration before the trip!
Customer service on appointment only!
www.poliisi.fi > Electronic services > License service appointments > Appointments
 No logging in is required.
 Change language in ‘Asiointikieli’
Visiting address in downtown: Raatimiehenkatu 22
Fill in the form in advance, you’ll find it on websites www.poliisi.fi > Licences > Licences and permits for foreigners
> EU > Registering a right of residence
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Return the form in Lappeenranta police station and attach
 attendance certificate (läsnäolotodistus)
 statement of funds
 insurance certificate
 passport or EU identity card
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Registration costs 50 € and it is charged when you leave the form. Payment in cash or debit/credit card.
You’ll receive the document by post.
9.1.2015
RESIDENCE PERMIT
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Required from all students arriving outside EU/EEA countries.
Visa is not accepted
 Visa is valid only for 90 days
 Studies last more than 90 days
9.1.2015
INSURANCE
All international students MUST HAVE HEALTH INSURANCE to cover the
costs of acute illnesses and accidents while studying at LUT.
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EU/EEA students
 European Health Insurance Card (EHIC) is sufficient
 Private insurance is recommended
non-EU/EEA students
 Private insurance is required
You need to submit EHIC card or insurance documents to municipal health
centre or hospital if you need medical treatment there.
In student health centre on campus (FSHS/YTHS) insurance is not needed
but you need to show a LUT student card (or a receipt of the payment if the
card has not yet arrived).
9.1.2015
Thank you for your attention!
9.1.2015