Aptakisic-Tripp Community Consolidated School District 102

Aptakisic-Tripp Community Consolidated School District 102
1231 Weiland Road, Buffalo Grove, Illinois 60089
Phone: 847-353-5650 Fax: 847-634-5334 www.d102.org
Dr. Theresa Dunkin, Superintendent
Ms. Stacey Bachar, Asst. Superintendent Business Services/CSBO
Dr. Julie Brua, Asst. Superintendent Curriculum & Instruction
Dr. Robert Hudson, Asst. Superintendent Educational Innovation
__________________________________________________
BOARD OF EDUCATION VOTING SESSION
MONDAY, JANUARY 26, 2015, 7:00 P.M.
DISTRICT OFFICE CONFERENCE CENTER
1231 WEILAND ROAD - BUFFALO GROVE, IL 60089
I.
BOARD BUSINESS
A.
Call to Order/Roll Call
Pledge of Allegiance
B.
Communication
Citizen/PTO/Association Representative
C.
Consent Agenda Items
1.
Approve minutes of the January 6, 2015 Policy Committee meeting
2.
Approve minutes of the January 12, 2015 Board of Education meeting
3.
Approve minutes of the January 12, 2015 Executive Session to remain confidential
4.
Approve additions to the paid invoice file for December 2014-January 2015 in the
amount of $2,996,532.21
5.
Approve the schedule of bills payable for December 2014-January 2015 in the amount
of $803,788.82
6.
Approve a P-Card ACH Payment in the amount of $17,599.66
Aptakisic-Tripp Community Consolidated School District 102 does not discriminate on the basis of
disabilities in the admission or access to its Board meetings or other district events. We invite individuals
requiring reasonable accommodation to contact the Superintendent’s Office (847.353.5660) at least 48
hours in advance of a meeting you would like to attend.
The next voting session meeting of the Board of Education will take place on February 9, 2015 at 7:00 p.m.
in the District Office Conference Center, 1231 Weiland Road, Buffalo Grove.
The public is invited to attend.
D.
E.
II.
Personnel/Vacancy Report
1.
Employment
2.
Leave
3.
Reassignment
4.
Staff Highlights
5.
Vacancies
Board Meetings/Board Reminders
TEACHING & LEARNING REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
Gifted and Talented (GTE) Newsletter
C.
III.
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
SUPERINTENDENT’S REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
C.
1.
Reunification Process Presentation
2.
Honoring Dr. Mary Shorey
3.
Late Starts, Making Up Cold Weather/Snow Days
4.
Board Policies, Initial Reading
5.
Facility Study/Full Day Kindergarten Update
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
IV.
BUSINESS AND FINANCIAL REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
Vendor Payments Over 25K, December 2014-January 2015
C.
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
Records Disposal Certificate
V.
VISITORS' QUESTIONS AND COMMENTS
VI.
OTHER ITEMS OF BUSINESS FOR DISCUSSION
VII.
FUTURE AGENDA ITEMS
VIII. EXECUTIVE SESSION (Closed)
To discuss matters related to personnel issues and to review Executive Session minutes from August
through December 2014 as to which can be opened for public review and which should remain
closed.
IX.
MOTION TO RECONVENE TO OPEN SESSION
X.
ACTION FROM EXECUTIVE SESSION
XI.
GENERAL INFORMATION
XII.
MOTION TO ADJOURN
I.
BOARD BUSINESS
A.
Call to Order/Roll Call
Pledge of Allegiance
B.
Communication
Citizen/PTO/Association Representative
C.
Consent Agenda Items
All items listed on the consent agenda are available in this room this evening. These items
are considered to be routine by the Board of Education and will be enacted by one motion.
There will be no separate discussion of these items unless a Board member or citizen so
requests, in which case the item will be removed from the consent agenda and considered
after all other regular agenda items.
1.
Approve minutes of the January 6, 2015 Policy Committee meeting
2.
Approve minutes of the January 12, 2015 Board of Education meeting
3.
Approve minutes of the January 12, 2015 Executive Session to remain confidential
4.
Approve additions to the paid invoice file for December 2014-January 2015 in the
amount of $2,996,532.21
5.
Approve the schedule of bills payable for December 2014-January 2015 in the amount
of $803,788.82
6.
Approve a P-Card ACH Payment in the amount of $17,599.66
MOTION FOR CONSIDERATION:
to approve the items listed on the consent agenda as presented.
D.
Personnel/Vacancy Report
Mrs. Murtaugh will review the Personnel Report with the Board on Monday evening.
1.
Employment
Karuna Sree, lunchroom supervisor at Pritchett School: start date pending
background check, $9.50 per hour.
Steven Drexler, long-term ELL substitute replacing Laurelle Stuart at Meridian
Middle School beginning January 9, 2015; $125 for the first 20 days, $200 per day
thereafter.
2.
Leave
Laurelle Stuart, ELL teacher at Meridian Middle School requesting a Family Medical
Leave of Absence beginning January 9, 2015 for up to twelve weeks if needed. (Letter
attached.)
3.
Reassignment
Lisa Raffel, from one-on-one guided instruction classroom aide to one-on-one
structured learning classroom aide at Tripp School beginning January 20, 2015.
MOTION FOR CONSIDERATION:
to approve the items listed on the Personnel Report as presented.
4.
Staff Highlights
5.
Vacancies
Long-term substitute for third grade teacher at Tripp School beginning on or before
April 4, 2015 through the remainder of the 2014-2015 school year
Long-term substitute for first grade classroom teacher at Pritchett School beginning
on or before April 6, 2015 through May 22, 2015
Long-term substitute for ELL teacher at Aptakisic Junior High School beginning on or
before April 27, 2015 through the end of the 2014-2015 school year
Special education guided instruction classroom aide at Tripp School for the remainder
of the 2014-2015 school year.
E.
Board Meetings/Board Reminders
-The Personnel Committee is meeting on Monday, February 2 at 7:00 p.m.
-The Finance Committee is meeting on Monday, February 9 at 5:30 p.m. with the regular
Board meeting to follow
-The Policy Committee is meeting on Tuesday, February 17 at 7:00 p.m.
-The LVIA Committee is meeting on Tuesday, March 3 at 7:00 p.m.
II.
TEACHING & LEARNING REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
Gifted and Talented (GTE) Newsletter
Dr. Brua has shared the Trimester 2 Gifted and Talented Education (GTE) newsletter.
C.
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
III.
SUPERINTENDENT’S REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
1.
Reunification Process Presentation
Mr. Jeff Livingston, who serves on the district’s Safety Committee, will present the
district’s reunification plan to be implemented in case an emergency necessitates
evacuating students from one school to another. (This is in advance of the district’s
annual Safety Committee meeting on January 28.)
2.
Honoring Dr. Mary Shorey
Dr. Dunkin will share some ideas from Pritchett (on Board members’ iPads) on how
honor Dr. Mary Shorey.
3.
Late Starts, Making Up Cold Weather/Snow Days
Dr. Dunkin met with EDC on Wednesday, January 21 and will share some ideas about
implementing late starts and making up cold weather/snow days.
4.
Board Policies, Initial Reading
The Policy Committee (Mr. Graupe, Mrs. Ross, and Mr. Rubenstein) met on January
6 and is bringing the following policies forward for an initial reading this evening.
Policy #/Name
2:140 Communications to
and From the Board
4:10 Fiscal and Business
Management
4:45 Insufficient Fund
Checks
4:110 Transportation
4:120 Food Services
4:130 Free and ReducedPrice Food Services
4:150 Facility Management
and Building Programs
5:10 Equal Employment
Opportunity and Minority
Recruitment
5:130 Responsibilities
Concerning Internal
Information
5:220 Substitute Teacher
Suggested changes
Adopt IASB version but add district’s paragraph on
Board Member Media Communication. (This policy
was first brought to the Board on 1/12/2015. We need
to add a hyperlink on our website, one general email for
things people may want the Board to consider.)
Reviewed. No changes except updated footnotes.
Minor edits.
Minor edits to last paragraph.
Adopt IASB version but add district’s first paragraph to
it.
Adopt IASB policy. The district does not have this one.
Reviewed, no changes. (Possible BOE discussion on
naming of facilities.)
Keep districts with some additions from IASB’s.
Reviewed, no changes.
Adopt IASB version.
5.
Facility Study/Full Day Kindergarten Update
Dr. Dunkin will lead this discussion with input from Ms. Bachar and Drs. Brua and
Hudson. (The additional information requested at the January 12 Board meeting is
on Board members’ iPads.)
C.
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
IV.
BUSINESS AND FINANCIAL REPORT
A.
Action Items (Item which the Board will take action on this evening – i.e., Motions for
Consideration)
B.
Informational Items (Items which the Board will receive information about)
Vendor Payments Over 25K, December 2014-January 2015
The vendor list of expenditures over 25K from December 2014 through January 2015 is
included as an informational item.
C.
Discussion Items (Items which the Board will discuss in preparation for action at the next
Board meeting – i.e., Motions for Consideration or consent agenda)
Records Disposal Certificate
In order for a public body to dispose of records, it is necessary to go through a formal
procedure. Application must be made through the Local Records Commission in Springfield
under established guidelines. Included for review is a listing prepared by the Business Office
of items qualifying for destruction. These documents are currently stored in the archives
room, located in the south wing of the Aptakisic building. To make room for additional
records every year, it is necessary to discard some qualifying records. With the Board’s
permission, we would like to ask for a formal motion on February 9 to proceed with the
permanent disposal of these records.
•
Student Special Education Files/Records from 2009, 19.5 cubic feet and Student Special
Education Files/Records from 2010, 31.5 cubic feet.
V.
VISITORS' QUESTIONS AND COMMENTS
VI.
OTHER ITEMS OF BUSINESS FOR DISCUSSION
Board members are encouraged to make whatever comments they feel appropriate. Administration
may make informational announcements.
VII.
FUTURE AGENDA ITEMS
Board members are encouraged to suggest future agenda items.
VIII. EXECUTIVE SESSION (Closed)
To discuss matters related to personnel issues and to review Executive Session minutes from August
through December 2014 as to which can be opened for public review and which should remain
closed.
IX.
MOTION TO RECONVENE TO OPEN SESSION
X.
ACTION FROM EXECUTIVE SESSION
XI.
GENERAL INFORMATION
XII.
MOTION TO ADJOURN