Entry Clearance Assistant

OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
Job Title/ Position Code
Entry Clearance Assistant / APD.BJ.UKVI.A2(L).SRECA.3
Section
UK Visas and Immigration
Line Manager Position
Jobholder Start Date
Post-Decision and Enrichment
Unit Manager, B3(L)
April 2015
Post
Beijing
Jobholder Grade
A2(L)
Duration of
Employment
Duration if FixedTerm/Short-Term
Duration if FixedTerm/Short-Term
Short-term (6 months or less)
April – September 2015
April – September 2015
JOB OPEN TO
Chinese Nationals only
British Nationals, spouses and partners of diplomats (all nationalities) who are ‘W’ visa holders.
Both of the above
MAIN PURPOSE OF JOB
The British Embassy Visa Section in Beijing is looking for native Chinese speakers to fill temporary positions in the
visa section as Entry Clearance Assistants (ECA). The jobholders will undertake a range of tasks, as detailed below,
relating with the processing of visa applications, primarily focusing on document verification and/or
communications support.
We are looking for flexible people, who work well in a busy environment. It is extremely important that jobholders
are adaptable and show a willingness to undertake a variety of tasks.
Fluency in written and spoken Putonghua and English is essential, as are an understanding of Chinese society, a
positive attitude and the ability to work as part of a team. Native-speaker fluency in oral Cantonese and other
Chinese dialects may also be an advantage.
ROLES AND RESPONSIBILITIES (What will the jobholder be expected to achieve?)
Approximate
% of time
To perform accurate checks on documents in line with immigration policy, and to provide Entry
Clearance Officers assistance in assessing applications.
40
To co-ordinate work on applications requiring supplementary evidence, and to manage referrals
to British Commonwealth countries and the British Home Office, extension requests and enquiries
from other British Embassy offices.
40
To assist with co-ordination of work following application decision, including return of
documents, and reviews and appeals against decision.
15
To assist with other duties as required.
5
RESOURCES MANAGED (Staff and Expenditure)
Nil
ASIA PACIFIC
OFFICIAL
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OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
KEY COMPETENCES REQUIRED FOR THE JOB (Maximum of 6 competences)
Refer to the local website for more information on these specific competences.
Competence 1:
Managing a Quality Service
Competence 4:
Making Effective Decisions
Competence 2:
Collaborating & Partnering
Competence 5:
Choose an item.
Competence 3:
Delivering at Pace
Competence 6:
Choose an item.
KEY SKILLS, EXPERIENCE, QUALIFICATIONS REQUIRED
LANGUAGE / COMMUNICATIONS
ENGLISH
Spoken
English
Written
Other
Language Requirements
OTHER LANGUAGES
Fluent
Spoken
Fluent
Written
Fluent
Mandarin
Fluent
Fluency in other Chinese dialects may also be an advantage.
OTHER SKILLS, EXPERIENCE & QUALIFICATIONS
Essential on Arrival
 Working in a high-pressured environment against demanding benchmarks;
Desirable



Attention to detail;
Ability to use initiative in solving problems;
Familiarity with Microsoft applications (Windows operating system, Office
applications).


Bachelors degree and above is preferred;
An ability to demonstrate a good understanding of the work of a Visa Section
and previous relevant experience will be advantageous.
VISA, PASSPORT AND SECURITY CLEARANCE RESTRICTIONS (As necessary to perform the role)
Choose an item.
Visa/Passport Requirement
Security Clearance
Specify other Visa /
Passport requirements
Official
WORKING PATTERNS
Employment Type
Full-time Employment
Other details of working
patterns, and/or options
for flexibility.
Not applicable
If Part-time: FTE or
Required Hours per Week
OTHER INFORMATION
 Ability to obtain satisfactory security clearance.
General Conditions of this Job
ASIA PACIFIC
OFFICIAL
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OFFICIAL
JOB SPECIFICATION
This form is intended as the job description for the position / jobholder.
We are an equal opportunities employer, dedicated to inclusivity, a diverse workforce, and valuing difference.
We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan etc. The
gross starting salary for this position before all deductions is RMB 7,675/ month for Chinese. A 5% bonus will be
paid on completion of the full contract period.
The annual leave entitlement is 1 day per month. Conditioned working hours is 35 hours/ week from Monday to
Friday, but there may be a requirement for flexible shift working between 7AM and 7PM.
Staff recruited locally by the British Embassy Beijing are subject to Terms and Conditions of Service according to
local Chinese employment law.
To apply, please accomplish the Job Application Form which can be downloaded from this link:
http://www.gov.uk/government/world/organisations/british-embassy-beijing/about/recruitment#currentvacancies and send it to [email protected]. Deadline for submitting applications is at 17.00 (China
Standard Time) on 03 Feburary 2015.
Only short-listed applicants will be contacted regarding the next phase of the selection process. To those
applicants not short-listed, we extend our appreciation for considering the British Government as a potential
employer.
ASIA PACIFIC
OFFICIAL
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