2015 TCDA Attendee Hotel Reservation Form

2015 TCDA Convention/Clinic ● San Antonio, Texas
HOTEL RESERVATION FORM
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Con July 2 2015
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TO SECURE YOUR HOTEL CHOICE AND RECEIVE
IMMEDIATE CONFIRMATION, MAKE YOUR RESERVATION
ONLINE at www.tcda.net.
Reservation Cutoff Date:
June 24, 2015
WAYS TO RESERVE YOUR HOTEL ROOM
● Online: www.tcda.net ● Fax: 210-207-6702
● Mail: TCDA Housing Bureau, 203 S. St. Mary’s St., Ste. 200, San Antonio, TX 78205
Select Hotels: Rooms are assigned first come/first served. If choices are not available, a room will be secured at a hotel based on
your preference of rate or proximity, and availability. Use code only, not numbers. See Hotel Listing for rates and codes.
1st Choice: _______
2nd Choice: _______
3rd Choice: _______
4th Choice: _______
If hotel choices are sold out, which is more important: Room Rate: _______
Location: _______
Reservation will not be processed if form is incomplete. Keep a copy of this form for your records. Do not mail after faxing. Acknowledgements are emailed, providing that an email address is listed on this form. Photocopy this form if you need more than one
room.
ARRIVAL DATE: _______________ DEPARTURE DATE: _______________
List ALL OCCUPANTS:
1. ____________________ 2. ____________________ 3. ____________________ 4. ____________________
Do you prefer?: One Bed: __________
Two Beds: __________
SPECIAL REQUEST: ________________________________________________________________________________________
_______________________________________________________(Room type & special requests based on availability at check in.)
ATTENDEE INFORMATION: (REQUIRED)
__________________________________________________________________________________________________________
FIRST NAME
MI
LAST
NAME
__________________________________________________________________________________________________________
EMAIL ADDRESS
__________________________________________________________________________________________________________
AFFILIATION / INSTITUTION
__________________________________________________________________________________________________________
STREET ADDRESS OR P.O. BOX NUMBER
__________________________________________________________________________________________________________
CITY
STATE
COUNTRY
ZIP CODE
__________________________________________________________________________________________________________
*DAYTIME PHONE NUMBER
*FAX NUMBER (*if international, please indicate country & city code)
ROOM GUARANTEE: All rooms must be guaranteed with either a credit card (valid through July, 2015) or check. Reservations will
not be accepted without guarantee. If you choose to mail a check deposit, make it payable to TCDA Housing in the amount of $200
and mail along with your housing form to the address provided above. Check deposits must be received by no later than May 25,
2015.
Type of card: Visa __________ MasterCard __________ American Express __________ Discover __________
Card Number: ________________________________________ Exp. Date: _______________
CHANGES / CANCELLATIONS: All cancellations must be received by the TCDA Housing Bureau on or before May 25, 2015 to
avoid a penalty. Any cancellations received after May 25, 2015 will be assessed a $50 cancellation fee. Continue to use TCDA
Housing for all changes and cancellations through July 1, 2015. Beginning July 2, 2015, contact your hotel directly. All cancellations
must be received at least 72 hours prior to arrival or one night’s room & tax will be assessed. Some hotels do require a nonrefundable 1st night’s room & tax deposit after July 1, 2015. If this applies, the credit card provided will be charged of that amount.
NOTE: ALL SUITES must be requested in writing to the TCDA Housing Bureau via email at [email protected],
or fax 210-207-6702.
Please contact the TCDA Housing Bureau should you
have any additional questions: 210-207-6734