Document

Vacancy Announcement
Position/Title:
Organization:
Duty Station:
Duration of Contract:
Finance and Administration Officer
EcoDev/ALARM (Advancing Life and Regenerating Motherland)
Based in Yangon
1-year contract (extendable up to 3 years) with 3-month
probation
Closing date of application: 20th February 2015
Background
EcoDev/ALARM is a leading Environmental NGO based in Myanmar since 1999, which has been
implementing projects nationwide and engaging in policy dialogue. EcoDev/ALARM has played
a key role in the environmental rehabilitation projects and has engaged in many environmental
monitoring and management projects. An Ecological Laboratory, Eco-Lab, has also been
established to give scientific evidences to develop the environment awareness and knowledge.
Currently the issue of environment is underestimated in Myanmar. Now that the country is
opening up for foreign investment, we see that environmental issues, as well as land right
issues, are ignored in many of the investment projects. There have been many examples in such
cases as Myit Sone Dam project, Lapadaung Copper Mine project, Coal Power Plant in Dawei
Deep Sea Port project and so on. Moreover, statistics are also very poor in Myanmar in general,
so it is difficult to provide quantitive data to put more body to such examples (actually
EcoDev/ALARM now started producing “Myanmar Environmental Outlook” to fill in this gap).
EcoDev/ALARM, however, believes the examples clearly indicate that environmental aspects
are systematically ignored by (foreign) investors, as are the effects on local communities.
The broader goal of the project is to create decision making systems throughout the country,
that involve the interests of local communities. Seeking partnerships with other actors is a
necessary part of this. To accelerate the effort made in environmental monitoring,
EcoDev/ALARM will coordinate with like-minded NGOs from existing CSO networks such as
Myanmar’s Alliance for Transparency and Accountability (MATA) and so on.
Purpose and Goal
EcoDev/ALARM is going to implement a three year project funded by the European Union (EU)
for Environmental Watch for Environmental Governance (EWEG) in Myanmar. The purpose of
this project is to improve environmental democracy and governance through participatory
mechanism of environmental report card system and environmental hotline. The programme
will be undertaken through a range of deliberative networks and events at nested scales, in
which stakeholders with capacities improved project support, can build shared understanding
and consensus for action and impact of the activities on the environment.
Main activities of the project include:
(1) Training of community based organizations and NGOs in environmental monitoring and
watch activity (mostly by introducing them to the Environmental Report Card system).
(2) Setting up an environmental laboratory, to be able to scientifically prove soil, air and water
quality, to provide technical backstopping of environmental issues raised by communities.
(3) Creating an Environmental hotline, which receives complaints concerning land grabbing,
natural resource depletion and environmental pollution; technically verifies these complaints,
and starts advocacy to reduce causes of the environmental damage.
(4) Advocate more generally for better environmental legislation and law enforcement.
Role of this position
Overall
This role as Finance and Administration Officer in EWEG project is to provide financial management and
administrative support to the Eco-Lab. The role includes overseeing and managing financial aspects
of the project and will be responsible to provide support relating to HR function handling all financial
and office documentations.
Detailed responsibilities
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Carry out all financial procedures in compliance with AA Myanmar and AAI Financial Policies and
Procedures and also compliance with donor requirements.
Follow ALARM internal financial procedures
Take the lead role to ensure periodical updates of financial data
Carry out and manage Cash flow Management, overseeing preparation of requisitions, payment
vouchers, claim bills, and other supporting documents with accurate coding for approval.
Ensure that accurate and complete accounting, reporting and internal control system are in place
all relevant documents are maintained. Ensure that all supporting documentations are duly
completed before making the payment as per payment requests.
Maintain systematic filing and documentation of all financial records and prepare all related
documents for both internal and external audits. Provide responses to internal and external audit
queries and observations.
Financial management of project infrastructure, i.e. leases, insurance policies, registrations
Prepare timely and accurate financial accounts and reports of project activities
Ensure documentations and records relating to program, office inventory and personnel are filed,
maintained and kept in systematic and secure/confidential way.
Plan and handle the Logistics for the trainings
Ensure providing services such as including maintaining and repairing of office equipment, such
as printers, copiers; and other services such as electricity, telephone and other utility bills
payment
Prepare procurement plan for the purchasing of office equipment following in accordance with
the donor requirements
Ensure the security and maintenance of office and program facilities including dealing with
issues related to landlord
Assist in preparation of correspondence, communication and other document as necessary
Any other reasonable duty as directed by the Team Leader and Project Coordinator.
Required Qualifications
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At least 2 year experience in Finance and Administration position, preferably 1 year in Myanmarbased INGO/NGO system
Bachelor degree in accounting B. Com or Diploma in Accounting LCCI Level III
Knowledge of accepted accounting practices and principles
Ability to use Microsoft Windows and key programmes from Microsoft Office such as Word, Excel and
Power Point
Proven managerial skill and ability to work in a team setting within an organization
Good communication skills, both written and verbal, as well as strong analytical skills
Ability to work in sometimes stressful situations and maintain effectiveness
Apply to
Building(A), Room(107),Corner of Hninsi and 1st Street,Hiway Complex Housing,
Ward(6),Narnattaw Street, Kamaryut Tsp, Yangon. Ph-09-73076412, 012305540, 098612974,Fax: +95 12305689
Please submit your application (clearly identify the post you apply) by mail to Operations
Department, ALARM at [email protected] and [email protected] latest by
20th February 2015 (5:00 pm).
In your application, please include cover letter, updated CV (including expected salary) and
name of two referees with available contact information. Thank you.