Uceda School of Orlando Semoran Handbook

UUce
UCEDA SCHOOL
2015
STUDENT HANDBOOK
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www.ucedaschool.edu
STUDENT HANDBOOK
Uceda School of Orlando I
2015
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Contents
INTRODUCTION
Welcome
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1. ABOUT THE SCHOOL
1.1 Mission Statement
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1.2 History of the Institute
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1.3 Location and Directions
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1.4 Description of Facilities
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1.5 Instructional Equipment
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1.6 Administration and Faculty
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1.7 Catalog Disclaimer
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1.8 Statement of Policy on Discrimination
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2. STUDENT SERVICES
2.1 Placement Test Administration/Procedures
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2.2 Guidance
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2.3 Substance Abuse
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2.4 Learning Resources/Books
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2.5 Student ID Card
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2.6 Housekeeping
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2.7 Complaint Procedures
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2.8 Internet Access
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2.9 Smoking Policy
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2.10 Food Consumption Policy
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2.11 Student Code of Conduct
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2.12 Suspension/Termination for School-Rule Violations
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2.13 Student/Faculty Campus Security
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2.14 Student Housing
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2.15 Medical Insurance
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2.16 Policy on Dissemination of Information
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3. OUR ESL PROGRAM
3.1 English as a Second Language Program
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3.2 Structure of the Program
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3.3 Course of Study Requirements for:
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F-1 Student Visa Applicants / International Students Intensive
Local Students Semi-Intensive
4. ADMISSIONS
4.1 Admissions Requirements
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4.2 Change of Status
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4.3 Reinstatement
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4.4 Refund Policy
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4.5 Enrollment Agreement
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5. ACADEMIC POLICIES
5.1 Office Hours
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5.2 Placement Card
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5.3 Class or Schedule Changes
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5.4 Attendance and Tardiness
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5.5 Textbooks and Materials
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5.6 Unauthorized Copying of Books and Computer Software
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5.7 Homework
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5.8 Dress Code
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5.9 Leave Of Absence
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5.10 Vacation
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5.11 Grading Reporting Procedures
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Grading Scale
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Proficiency Scale
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5.12 Maintaining Satisfactory Progress
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5.13 Academic Warning and Probation
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5.14 Progress Report
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5.15 Program Graduation Requirements
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5.16 Course Certificates of Completion
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5.17 Academic Year
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5.18 Academic Calendar
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5.19 Class Hour Schedule
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5.20 I-20 (F1) Students Rules and Regulations
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6. FIELD TRIPS AND SCHOOL ACTIVITIES
6.1 In-School Activities
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6.2 Field Trips
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7. ATTACHMENTS
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INTRODUCTION
Juan J. Uceda
Founder & Executive Director
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ABOUT THE SCHOOL
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1. ABOUT THE SCHOOL
1.1 Mission Statement
Uceda School’s mission is to provide English language programs and services to international and local students. Our
main goal is to equip students with English language skills. UCEDA SCHOOL achieves its mission through the
implementation of the curriculum and student services.
1.2 History of the Institute
Education has been a tradition for the Uceda family since 1902, when the Uceda family founded the San Carlos school
in South America. This institution went on to become a University. During the 1960’s, Juan J. Uceda established the
Jose Carlos Mariategui Institute with courses in English and training in various fields such as accounting and nursing
among others. In 1988 Uceda English Institute was founded by Juan J. Uceda and Charo Uceda in the United States,
and with schools located throughout New York, New Jersey, and Florida, it has become one of the largest private
chains of ESL schools in the US.
The Uceda family strives to remain continuously involved in the supervision of ESL classes, teachers and international
students enrolled at their schools. Uceda School’s tradition combined with a unique system of teaching offers today’s
students the basic tools required to succeed in life.
1.3 Location and Directions
Uceda School of Orlando is located in the downtown Orlando area, in Florida. It is just 5 minutes from the International
airport and 15 minutes from the downtown, by car. It is also accessible by bus (see http://www.golynx.com for more
information).
1.4 Description of Facilities
Uceda School has fully air-conditioned facilities at 5425 South Semoran Blvd., Suite #8, Orlando, Florida, 32822. The
administrative office, guidance office, computer laboratory, and classrooms are easily accessible. Every effort will be
made to accommodate people with special needs. For additional information, please contact the front desk at +1 (407)
273 4900.
1.5 Instructional Equipment
ESL Students have access to modern computer equipment, and software. English language classes have access to
computer and software for audiovisual language learning and reinforcement.
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1.6 Administration
Zulema Toncettich, School Manager, [email protected]
Diana Martinez, Designated School Official, [email protected]
Geane Schiroki, School Representative, [email protected]
Monica Gonzalez, School Representative, [email protected]
Faculty
Mr. Viviana Razuri, Academic Coordinator, [email protected]
Mr. Timothy Hanrahan
Mr. Matthew Pascale
Ms. Janinne Zambrana-Rojas
Ms. Elizabeth Maldonado
Mr. Jeremy Cahill
Mrs. Vienna Avelares
Ms. Miriam Ralston
Ms. Angele Maraj
1.7 Catalog Disclaimer
Please be advised that some information in this catalog may have changed since publication. If you have any questions,
please check with the school to determine if there are any changes in the courses/curricula, the teaching personnel, or
other information listed in the catalog.
1.8 Statement of Policy on Discrimination
Uceda School does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status,
national origin, race, gender, or sexual orientation in its employment practices or in the educational programs and
activities it operates.
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STUDENT SERVICES
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2. STUDENT SERVICES
2.1 Placement Test Administration and Scoring Guide
Students are placed into their appropriate level via the Interchange/Passages Placement Testing Program. The
Interchange/Passages Placement Testing Program is designed to identify the optimal level for students entering our
ESL program.
The test consists of three parts:
✓
✓
✓
An Objective Placement Test, including a recorded listening section
A Placement Conversation
A Placement Essay
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The Objective Placement Test is a 70-item multiple-choice test.
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The Placement Conversation is a plan for eliciting and rating a brief sample of spoken language.
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The Placement Essay outlines the process of giving and evaluating a writing sample.
The Objective Placement Test measures primarily receptive skills (listening, reading, grammar recognition), whereas
the Placement Conversation and the Placement Essay measure students’ productive skills (speaking and writing).
The three parts of the test are designed to complement one another and together provide a comprehensive picture of
students’ language ability. All parts of the test are based on the objectives, content, and language of different levels of
Interchange and Passages.
Placement Procedures
A new student first takes the Objective Placement test, followed by an Oral Evaluation with the Academic Coordinator
or an authorized teacher. A final recommendation for placement in either the Interchange or Passages series or above
is determined by adding together an individual’s ratings on the Objective Placement Test, the Placement Conversation,
and the Placement Essay which is an optional component of our Placement Test. The resulting number corresponds to
a particular placement recommendation, which is ultimately approved by the Academic Coordinator.
2.2 Guidance
The School is always open to guide its students in personal and academic matters. Students seeking advice on personal
or academic issues have access to both administration and faculty. The Administration will formally meet with
students when considered necessary to discuss academic, attendance, or school rules and policies issues.
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2.3 Substance Abuse
Institute policies prohibit substance abuse among all members of the school community. Faculty and administration
encourage students to recognize the dangers of substance abuse and to stay free of abuse.
2.4 Learning Resources/ Books
Students and faculty have access to academic resource materials through:
•The Academic Coordinator’s office houses a variety of textbooks, including Grammar books, Dictionaries, Videos,
and other reference materials.
•The Academic Coordinator provides faculty with audio-visual equipment and language laboratory audio for
classroom use.
•The Laboratory has six computer workstations which have full access to additional software from the textbooks we
use at Uceda School, and the Internet.
2.5 Student ID Card
Initially when a student starts at Uceda School, he/she is provided with a photo ID. These are available to full-time
students with a valid email address. This ID card is an ISIC International Student Identity Card, and confers the student
with many benefits and discounts. The cards may also be used as a prepaid debit card (for more information about
discounts, and how to set up your debit account, please see www.isic.org). There is a charge of $25.00 dollars for each
ID card.
2.6 Housekeeping
Students and teachers are responsible for cooperating in:
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Maintaining a professional and clean environment inside the classroom.
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Ensuring that the necessary supplies and equipment is available by making requests to the administration
staff.
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Following Uceda School procedures for reporting equipment in need of repair and for ordering teaching
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supplies through the Academic Coordinator.
2.7 Complaint Procedures
The UCEDA School Complaint Form is available to students who wish to have a concern resolved about a person or
process of the school community not covered by existing policies. The objective of the UCEDA School Complaint
Form is to resolve concerns as quickly and efficiently as possible at the level closest to the student. The UCEDA
School Complaint Form will be available at any front desk.
Filing a School Complaint
Informal Resolution
Initially, the student who is considering submitting a complaint should attempt to resolve the concern directly with
the appropriate faculty member, staff member or student. If the complainant is not satisfied or unwilling to address
the issue with the individual, a formal process may be initiated.
Formal Resolution
A school complaint form must be completed, signed and submitted to the PDSO/DSO, the administrator or to the
Academic Coordinator. The person assigned to resolve the issue will initiate the resolution process by investigating
and resolving the complaint within five working days. A resolution is then communicated to the student. The resolution
is written at the bottom of the complaint form and it is placed in the student’s file.
Students who do not have enough fluency in English may write their complaint in their native language.
Students who do not want to disclose their identity should not write their names or ID’s in this form. Anonymous
complaints will be resolved and archived by the administrative staff.
See a sample complaint form at the end of this handbook. (Attachment 1)
2.8 Internet Access
The entire school facility provides wireless access to the Internet. Wireless Internet access is password protected-please request the password at the front desk. The password is also posted on our bulletin board, and is subject to
change from time to time.
2.9 Smoking Policy
In accordance with Florida Law, smoking is not permitted in the school or in any indoor public building areas.
2.10 Food Consumption Policy
Food and beverage consumption is discouraged in classrooms except when the school celebrates or organizes an event
and everyone participates in it.
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2.11 Student Code of Conduct
Students are expected to conduct themselves properly in classes and about the school area. Movement between classes
should be orderly. Students must report promptly to classes when their break time is over. There should be mutual
respect among students and teachers at all times.
2.12 Suspension/Termination For School-Rule Violations
A student's failure to behave properly may result in expulsion after a hearing before appropriate administrative
personnel. Students dismissed due to improper conduct, poor attendance, failing progress, or tuition arrears are not
relieved of financial obligations as specified in the Enrollment Agreement.
2.13 Student/Faculty Campus Security Report
Uceda School provides the following Campus Security Report to students, prospective students, and faculty and staff.
In School Security Policies
All areas of the school are under the constant supervision of the School Manager, Academic Coordinator,
administrative personnel, and faculty members. Each is familiar with the procedures to follow in responding to
emergencies and crime situations. Every effort is made to minimize the risk of crime.
Procedure for Reporting Emergencies and Crimes
In the event of an emergency or crime, students should contact the nearest faculty member or administrative and/or
support person.
Procedure for Responding to Reports of Emergencies & Crimes
All faculty and staff members will notify the office immediately when appraised of such situations. The Administrative
Director or her designee will notify the police, fire department, medical personnel, or other appropriate agencies. In
the event of an emergency or crime requires immediate action, all faculty and administrative personnel will respond
by calling one or more of the following numbers:
Police, Fire, and Medical Emergencies 911
In the event of fire, follow the exit procedures listed for fires on posted signs. Fire extinguishers are located throughout
the school. All school personnel are familiar with fire and exit procedures.
Information Programs Available
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If you or someone you know needs help with drugs and/or alcohol or if you would like information, please contact the
school office or one of the following agencies:
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Call the Orlando Narcotics Anonymous Hotline: (407) 425-5157
o
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…or visit the Orlando Narcotics Anonymous website: www.orlandona.org
Call the Central FL Intergroup for Alcoholics Anonymous Hotline: (407) 260-5408
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…or visit the Central FL Intergroup for Alcoholics Anonymous website: cflintergroup.org
2.14 Student Housing
If you are looking for housing and would like to use Uceda School’s housing assistance service, please send an email
inquiry to [email protected] and/or fill out the online housing application form on our website:
www.ucedaschool.edu/housing or call (201) 868 – 8800.
2.15 Medical Insurance
Uceda School of Orlando does not require students to obtain medical care insurance, but does provide limited
consultation at the time of registration, and provides pamphlets for plans in the waiting area (see
www.internationalstudentinsurance.com). We strongly recommend that students obtain health insurance for medical
care.
2.16 Policy on Dissemination of Information
Uceda School will use, as appropriate, all reasonable means to communicate policies, procedures, academic status,
and updates to the public, students, staff and administration. This includes email, regular post office mail, memos,
meetings, school website, social media, and bulletin boards.
Students, faculty, staff and administrators for their part will assist in this effort by making every reasonable effort to
keep the school updated on changes to their e-mail addresses, home addresses, and cell phone and land-line phone
numbers. International students are required by law to keep the school updated on any such changes within twentyone days of making a change.
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OUR PROGRAM
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3. OUR ESL PROGRAM
3.1 English as a Second Language Program
The English for Speakers of Other Languages (ESOL) program has six levels of instruction: A1 – Basic (20 weeks),
A2 – Upper Basic (30 weeks), B1 – Intermediate (30 weeks), B2 – Upper Intermediate (15 weeks), C1 – Advanced
(15 weeks) and C2 – Upper Advanced (45 weeks).
Students can study from 1.5 to 4.5 hours a day in instructor-guided courses from Monday to Thursday, which means
that they can study from 6 to 18 hours per week in instructor-led courses. International students are required to enroll
in 4.5 hours of classes.
Day Sessions, Monday – Thursday
8:00 – 9:30 a.m.
9:30 – 11:00 a.m.
11:00 – 12:30 p.m.
Evening Sessions, Monday – Thursday
6:00 – 7:30 p.m.
7:30 – 9:00 p.m.
9:00 – 10:30 p.m.
Citizenship Preparation and Tutoring
These classes are provided one on one, Teacher to Student. Students must address the Academic Coordinator to discuss
all private or special coursework requests.
3.2 Structure of the Program
Students study from 6 to 18 hours a week in instructor-guided courses. Furthermore, students can choose from a wide
variety of materials from the language labs where they can use computer software. The lab is open Monday through
Thursday from 8:00 a.m. to 10:00 p.m. and Fridays from 10:00 a.m. to 4:00 p.m.
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STRUCTURE OF OUR PROGRAM
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3.3 Course of Study Requirements for F-1 Student Visa Applicants
In order to pursue an intensive ESL course of study eligible for F-1 student visa application, students must:
✓
Attend four hours and thirty minutes per day, four days per week (18 hours per week)
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Maintain satisfactory academic progress
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Have English language skills acquisition as their primary educational objective
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Consult with the Academic Coordinator to select an appropriate sequence of courses among the
ESL courses listed above-- “Course Description” section.
Students begin studies at the proficiency level corresponding to their language abilities as determined by the placement
test and remain in the assigned level for the number of hours indicated unless the Academic Coordinator recommends
a higher or lower level. These recommendations are based on students’ performance and ability to reach the course
objectives.
Course of Study Requirements for Local Students
In order to pursue a semi-intensive ESL course of study students must:
✓
Attend at least one hour and thirty minutes per day, four days per week.
✓
Maintain satisfactory academic progress.
Students begin studies at the level corresponding to their current language abilities as determined by the placement
test and remain in the assigned level for the number of hours indicated unless the teacher recommends a higher or
lower level. Teacher recommendations are based on students’ performance and ability to reach the course objectives.
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ADMISSIONS
ADMISSIONS
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4. ADMISSIONS
4.1 Admissions Requirements
Uceda School welcomes individuals seriously interested in acquiring the knowledge and skills necessary to become
competent English speakers. Applicants are accepted without regard to race, color, national origin, creed, sex, or
physical handicaps.
Entrance Requirements for Local Students.
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Applicants need to provide all necessary information requested by the school’s administration.
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Applicants need to pay all necessary fees and charges.
✓
Applicants for admission to our semi-intensive ESL program do not need to be high school graduates.
Entrance Requirements for I-20 students.
Uceda School is authorized under federal law to enroll non-immigrant foreign students. Applicants for admission to
our Intensive ESL program must:
✓
Have a high school diploma or equivalency and be older than the age of compulsory schooling.
✓
Have provided all necessary documentation and information requested by the school’s administration
and/or DSO/PDSO.
✓
Pay all necessary fees and charges.
You must prove to us that you can support the cost of living and studying in the U.S. for the entire duration of your
program of study as required by U.S. Law.
IF YOU HAVE A SPONSOR:
✓
If the sponsor lives in the USA he must be an AMERICAN CITIZEN or LEGAL RESIDENT.
✓
The sponsor will need to provide a notarized financial statement indicating he will pay for your studies while
in the USA (Form I-134 Affidavit of Support).
✓
The sponsor will need to provide a letter of employment indicating he has a full time job. There is no need
for this letter if the sponsor is self-employed.
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Up to date official bank statement (No Internet print-outs accepted). Checking and/or savings account.
Minimum Balance $11,440.00 for one academic year or $ 5,720.00 for 6 months. These documents will not
be returned. We suggest that you request an additional copy to submit to the U.S. Embassy or Consulate with
your visa application. Please be aware that the amounts shown may change and be different for each Uceda
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School location.
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Copy of last Income Tax or W-2 if sponsor lives in the USA or equivalent translated letter if sponsor lives
outside the U.S.A. showing a minimum amount of $30,000 US dollars.
✓
Copy of sponsor’s ID that confirms that he is a resident or citizen.
WHEN YOU SPONSOR YOURSELF:
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Completed Application Form
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Passport
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Current Bank Statement with AT LEAST $11,440.00 dollars, when you are applying for one academic year.
✓
High school Diploma (official copy of academic records can be obtained)
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College or University transcripts
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Form I-901 with SEVIS FEE OF $200.00* US DOLLARS
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Proof of address in home country (Phone Bill, Gas bill or Electricity bill)
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$300* Dollars for Registration fee in our School
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Material prices are not included in these prices. Students are responsible for their materials.
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In order to transfer to another school, student must attend school for at least 5 weeks.
*(The above fees are subject to change.)
Once the above requirements are satisfactorily met, the school will prepare the Form I-20 (Certificate of Eligibility)
and send it to the student for presentation to the proper consular officials. Upon providing this information, the
student will receive a copy of the Enrollment Agreement for his/her signature. A copy of the Enrollment Agreement
is retained by the School.
4.2 Change of Status
If you wish to change your non-immigrant status to F-1 and are traveling outside the U.S., you must apply for an F-1
visa at a U.S. Embassy/Consulate and use your I-20 issued by UCEDA School to re-enter the U.S. Although costly,
this is often the fastest way to become an F-1 student. If your current non-immigrant status has expired, then this
option is the only choice. If your current stay is not expired and you wish to change your non-immigrant status to F-1
while you stay in the United States, please follow these instructions.
A change of status only changes your permission to stay in the U.S., i.e. your I-94 card. You do not receive an F-1
visa stamp in your passport with an approved change of status. This means that if you need to travel outside the U.S.
in the future, generally you will be required to apply for an F-1 visa at a U.S. embassy/consulate. There is no guarantee
that an F-1 visa stamp will be issued even if the United States Citizenship and Immigration Services (USCIS) approves
your change of status to F-1 student. Individuals with N,D,C,K,WT,WB,M- 1 cannot change to an F-1 visa within the
U.S. If you currently have A and G status you must first get approval from the US State Department using form I-566
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before a change of status can be sent to USCIS. Note: Do not start school until a change of status to F-1 is granted!
Note
Uceda School is not responsible for approving your visa status. The decision of approval completely depends on the
U.S. Embassy or Consulate. If your visa is denied or you canceled the admission, you will not be refunded the
registration or dependent fee. You will only be refunded any amount you paid toward your tuition after deducting any
applicable processing fee. Please see refund policies and procedures.
Instructions for applying for a change of status
You must provide 3 copies of each document required.
✓
Apply for admission at UCEDA School. Once you are admitted and have met all admission requirements, an
I-20 form will be issued to you.
✓
Meet with an International Student Advisor at the International Student Office. Please make an appointment
by calling (407) 273-4900. Not all categories of visas allow a student to begin school before a change of
status to F-1 is granted and not all categories of visas are allowed to change status to F-1. Please do not
begin school without speaking with an International Student Advisor first.
✓
Pay the SEVIS fee of $200 for the I-901 form. See the instruction sheet stapled to your I-20 form. (3 copies)
Pay on the Internet at the following site: fmjfee.com
✓
Completed form I-539 (application to extend/change non-immigrant status). (3 copies)
✓
Pay the fee of $290.00 for Form I-539, make a check or money order payable to: US Department of Homeland
Security”. Do not send cash!(3 copies)
✓
Photocopy of both sides of the I-94 card from your passport. (3 copies)
✓
I-134 Affidavit of Support only if you have a US sponsor (3 copies)
✓
All three original pages of the I-20 issued by UCEDA School. Print your name, sign and date it on page 1 at
the bottom.
✓
Photocopy of passport information page, expiration date, and U.S. visa page. (3 copies)
✓
Evidence of financial support. For example bank statement, scholarship award letter, documentation from
sponsor, etc. This may be a copy or original documents. When including bank statements from an account
you have in the U.S., include your last 4 statements, not a letter from the bank. Include sufficient
documentation from any sponsor, such as tax returns, statement of sponsorship, wages, bank statements, Etc.
Bank letters are not generally accepted by USCIS..(3 copies)
✓
Letter explaining why you would like to change your status (3 copies)
✓
Proof of registration and payment of tuition and fees, if you are currently attending school. Proof of paid
application fee if you have not yet begun school.
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✓
Proof of your U.S. address (for example: contract lease, utility bill, phone bill, bank statements). .(3 copies).
✓
Proof of your home country address (for example: evidence of ownership of property of yourself or your
family, driver’s license). (3 copies).
✓
Support letter from the International Student Office giving your application and acceptance dates.
For students changing status from F-2 to F-1 add the following:
✓
Copy of marriage certificate
✓
Copy of spouse’s I-20, visa, I-94, passport information/expiration date
✓
Letter from spouse’s school verifying current F-1 status.
For students changing status from B-1 or B-2 to F-1 add the following:
✓
Copy of evidence showing original purpose of U.S. visit (for example, travel itinerary, round trip airplane
ticket, business itinerary, etc.)
For students changing from another status (H-1, H-4, R-1, etc.) add the following: Copy of evidence showing your
current legal status including:
✓
Copy of passport, visa, I-94
✓
Copy of approval notice if applicable
✓
Pay stubs and income tax returns, if applicable
✓
Marriage certificate, if applicable.
If you live in Connecticut, New York, New Jersey, Massachusetts, or Rhode Island, Florida the above mentioned
items should be mailed to:
United States Citizenship & Immigration Services
Vermont Service Center
75 Lower Welden Street
St. Albans, VT 05479-0001.
Remember: (1) If USCIS approves your request to change your non-immigrant status, this does not change the visa
stamp in your passport. If you were to leave the U.S., you would have to go to a U.S. embassy or consulate and apply
for an F-1 Visa. (2) You are required by law to notify the USCIS within 10 days of any legal changes to your name or
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any change of address. If such changes occur while your change of status application is pending with USCIS, please
notify both the school and USCIS within 10 days of such change.
4.3 REINSTATEMENT
Explanation: If you have failed to maintain status, you may request the Department of Homeland Security/USCIS to
“reinstate” your F-1 status. You must prove the following:
✓
You have not been out of status for more than five months. If the violation occurred more than five months
ago, you would need to prove that there were exceptional circumstances that prevented you from filing prior
to five months. After five months, you may also be required to pay an additional $200.00 SEVIS fee (not
listed in the template letter).
✓
You do not have a record of repeat violations.
✓
You are or will be pursuing a full course of study for the next available term. You must be able to register
full-time; therefore, there should not be circumstances that would prevent you from registering such as
academic suspension/probation, unauthorized business etc.
✓
You have not engaged in unauthorized employment.
✓
You are not in the process of being deported or deportable on any grounds other than the F-1 status violation.
✓
The F-1 status violation resulted from circumstances beyond your control.
Your reasons must be documented to explain how your F-1 status violation resulted from circumstances beyond your
control. A letter must be written with your individual circumstances. You may also wish to include any reason that
failure to maintain status would cause some extreme hardship to you.
REQUIRED DOCUMENTS FOR REINSTATEMENT TO F-1 STUDENT STATUS CHECKLIST:
Student needs to prepare below checklist of documents, and bring all materials to meet with an F-1 International
Advisor (at our International Student Office) before mailing reinstatement materials to U.S. Citizenship and
Immigration Services (USCIS). Required Documents for Reinstatement:
✓
Reinstatement SEVIS I-20 form issued by Uceda School (student must complete and submit the I-20 Request
Form before reinstatement I-20 can be issued)
✓
Original I-94 Arrival/Departure card (front and back sides)
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✓
Completed Form I-539 (download at http://www.uscis.gov/files/form/i-539.pdf)
✓
$290.00 check or money order payable to: U.S. Department of Homeland Security (write your date of birth
and SEVIS ID number on front of the check) *This amount may change.
✓
I–901 $200.00 SEVIS fee (5 required only if student has been out of status for 5 months or more.
✓
SEVIS fee payment receipt (only if SEVIS payment is required)
✓
Proof of financial support (e.g. a bank statement from you or your family or an offer for a Teaching or
Research Assistantship)
✓
A self-written statement/letter explaining failure to maintain F-1 status or circumstances for lapse in status
(see attached sample letter)
✓
A letter from your current Designated School Official (DSO) supporting the reinstatement request (DSO will
provide letter after meeting with student and reviewing all reinstatement materials).
✓
Copies of all previous I-20 forms (pages 1 and 3).
✓
Official transcripts from all schools attended in the U.S.
✓
Copy of visa stamp.
✓
Copy of passport page with the expiration date and photo.
✓
Copy of all change of status records prior to current F-1 status, and all extension of stay notices (If any).
Additional information and documents may be needed depending on case, such as a letter from previous school(s) or,
if relevant, prior reinstatement approvals.
Please Note: Students must be registered full-time at UCEDA School when applying for reinstatement. Be sure to
mail your reinstatement materials to USCIS as soon as possible to increase your chance of being reinstated.
Mail your reinstatement materials to the correct USCIS Service center.
**You should keep photocopies of all documents for your records before mailing.
4.4 Refund Policy
Uceda School reserves the right to postpone or cancel any course for lack of enrollments. The fact that the start date
is postponed does not mean that is a right of reimbursement. The contract cannot be cancelled after 72 hours from
signature. After this period there will be no refund. There are no transfers on registrations.
Diplomas, Certificates of Completion, and academic transcripts are not issued until the student meets all requirements
and monetary obligations.
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Students dismissed for improper conduct, poor attendance, failing progress, or unpaid tuition are not relieved of
financial obligations as specified in this Enrollment Agreement.
4.5 Enrollment Agreement
Each student who registers at the institute is given an enrollment agreement which indicates: course of study, course
length, tuition fee, payment plan (first payment and weekly payment), starting and ending dates of the course, and the
refund policy. This enrollment agreement is signed by authorized personnel of the institute and by the student. One
copy is made a permanent part of the student's file. No promises other than those so specified in this agreement are
binding.
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OLICIES ACADEMIC POLICIES
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5. ACADEMIC POLICIES
5.1 Office Hours
The school’s office at 5425 S. Semoran Blvd, Suite # 8 is open for information, registration, and for placement
testing according to the following schedule:
Monday to Thursday
8:00 a.m. to 10:30 p.m.
Friday
9:00 a.m. to 5:00 p.m.
5.2 Placement Card
Each new student receives a Placement Card after taking the placement test and receiving their placement score. The
Placement Card indicates the hours, classes and teachers’ names for all classes to which the student has been enrolled,
as well as when the first day of class. Students may be informed of their placements verbally in lieu of receipt of a
placement card.
5.3 Class or Schedule Changes
Each student's program of classes is the result of consultation at the time of registration and the placement tests.
Program changes can be by local students only after discussion with the Academic Coordinator. A complete
explanation for the requested change and the effect the change will have on the student's scholastic and learning goals
will be summarized and signed, and be placed in the student’s file. Students enrolled in the intensive English program
are not eligible for schedule changes excepting in the case of equivalencies.
5.4 Attendance and Tardiness
Regular attendance is required for all classes. Daily attendance is taken in all classes and all absence and tardiness is
reported to the office.
✓
Please call the school (407) 273 – 4900 if you are coming late.
✓
Please bring proof of absence if you do not come to school.
✓
Three times late count as one absence.
✓
If you do not come to school more than three times during a term you will get a warning letter, after 3 warning
letters you will be suspended. After suspension, the next incident will result in termination.
✓
When a student is absent more than 20% in a term, a notice is sent to the student's home directing him/her to
meet with school personnel and advising of possible loss of certificate/diploma eligibility, or loss of student
visa status.
✓
A student who is absent for more than 20% of the total course time and who has not maintained satisfactory
grades or academic progress will be dismissed. Students dismissed for any reason are not relieved of the
monetary obligations stated in the Enrollment Agreement.
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5.5 Textbooks And Materials
Students may not attend classes without the required textbooks and materials. Students are encouraged to buy their
textbooks through the school. NO photocopies or used books that have been previously filled in are permitted.
5.6 Unauthorized Copying of Books and Computer Software
UCEDA Schools does not condone the illegal duplication of software and books (especially proprietary materials).
The copyright law is very clear. A copyright holder is given certain exclusive rights, including the right to make and
distribute copies. Title 17 of the U.S. Code states that "it is illegal to make or distribute copies of copyrighted material
without authorization" (Section 106). The only exception is the user’s right to make a backup copy for archival
purposes (Section 117). The law protects the exclusive rights of the copyright holder and does not give users the right
to copy software unless a backup copy is not provided by the manufacturer. Unauthorized duplication of software and
books is a federal crime. Penalties include fines up to and including $250,000 and jail terms of up to five (5) years.
Even the users of unlawful copies suffer from their own illegal actions. They receive no documentation, no student
support and no information about product updates. In addition:
1. The school licenses the use of computer software from a variety of outside companies. UCEDA School does not
own this software or its related documentation and, unless authorized by the software manufacturer, does not have the
right to reproduce it.
2. With regard to use on local area networks or on multiple machines, UCEDA School employees shall use the
software only in accordance with the software publisher's licensing agreement.
3. UCEDA School employees who learn of any misuse of software or related documentation within the school must
immediately notify their immediate supervisor, executive director, human resources representative or the National
Director.
4. According to the U.S. Copyright Law, illegal reproduction of software can be subject to civil damages and criminal
penalties, including fines and imprisonment. UCEDA Schools employees, who make, acquire or use unauthorized
copies of computer software or books shall be disciplined as appropriate under the circumstances. Such disciplinary
action may include immediate termination.
5.7 Homework
Homework is assigned regularly and is an important part of the learning process. All students are expected to complete
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assignments to the best of their ability and to present them in class on the due day.
5.8 Dress Code
The institute does not have a uniform or standard dress requirement. Students may dress in casual, comfortable attire;
they are expected to be neat and presentable at all times. Their manner and dress should reflect credit on themselves
and on the school.
5.9 Leave Of Absence
A student who requires a leave of absence must submit the request in writing to the office. If the leave is granted, the
student will be permitted resume his/her course of study without being affected in their academic performance.
When a student returns from an approved leave of absence, the student shall be placed in the instructional program at
the point commensurate with the skill level retained by the student at the time of his or her return. For leaves of
absence less than 30 calendar days long, students may receive a counseling session to determine the student’s retention
level, culminating in possible placement reassignment. For leaves in excess of thirty days, in addition to the counseling
session, faculty members will assess the student’s retention level and provide instruction accordingly. An extended
leave may be granted under special medical circumstances.
5.10 Vacation
Uceda School grants four weeks vacation time per year. The first two weeks can be requested at any time under the
condition the student has been enrolled in the program for more than 6 months. The remaining two weeks must be
taken during the last two weeks of December.
In addition Uceda School grants two extra weeks of vacation. Requests must be made to the DSO/PDSO. Vacation
requests will not be approved in the last two weeks of every term, excepting in special cases. Students must consult
with the administration to describe their individual situation.
All vacation requests must be submitted 30 days in advance and approved by the DSO/PDSO. Unused vacation time
may not be carried over to the next school year. To qualify for vacation time you must comply with the following:
+ If Tuition is due during vacation time, it needs to be paid in advance.
5.11 Grading Procedures
Students’ progress is monitored throughout the course by the teacher as well as at the end of the course. Students who
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do not pass the final exams are counseled and assisted the best of the teacher’s ability. If a student’s below average
performance is due to attendance, he/she may be referred to the Student Advisor/DSO/Academic Coordinator for
further counseling. At the end of the course, student grades are recorded by administration and are available on written
or verbal request for no less than three years after the student is no longer enrolled. No student is allowed to take home
a copy of their exam. Students’ exams are not kept after grades are recorded—students must arrange to receive their
responses from teachers on an individual basis. Exam scores may only be revealed to the student himself/herself.
Passing Grade
The passing overall grade for courses in the Core program at UCEDA School is 65%. Students must also demonstrate
proficiency in reading, writing, listening, and speaking according to the course’s specific student learning outcomes
(SLOs). Please see the course syllabus for detailed information (available by making a request with the Academic
Coordinator).
Failure to take the exam(s)
If, by the end of the course, a student fails to take the required exams, that student will be marked INC (Incomplete)
on the grade roster.
Exam Exemption
If a student has a legitimate excuse for not taking the final exam, the student can be exempt and marked “EX” for
excused. Students must certify their absences through the administration (for example: medical leave).
Provision for Make-Up Exams
To successfully pass the course, students are expected to take the exams on the scheduled class examination days. If
a student is unable to come during exam day, a make-up exam can be arranged with the teacher’s and/or the Academic
Coordinator’s approval. Students may not leave on vacation during the last two weeks of each term (therefore,
vacations will not be approved during exam sessions). Students must contact their teachers before leaving on vacation
and make-up assignments need to be handed in/sent to the corresponding teacher on or before the final exam date.
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Grading Scale
Grade Percentage
Performance Analysis
93-100%
Excellent
85-92%
Very Good
77-84%
Good
70-76%
Fair
65–69%
Minimum Passing
64% or below
Failing
INC
Incomplete
EX
Exempt
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Proficiency Scale
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5.12 Maintaining Satisfactory Progress
Academic Progress
In order to maintain good academic standing, a student must achieve a grade of at least 65% in the core program.
There are ten terms in each calendar year. The school assesses satisfactory progress for students at the end of each
term.
F-1 students not maintaining satisfactory academic progress at the end of a term will receive a warning letter. F-1
students who show little or no academic progress may be terminated by the school in compliance with USCIS rules
and regulations.
5.13 Academic Warning and Probation
Students who receive a cumulative average below 65% in two terms in a row (Average for all classes in a term) will
be placed on academic probation for five weeks and are expected to improve their grades in the next examination
period. Such students will be offered guidance, private classes, and homework in an effort to improve their
performance. If an F-1 student fails three terms in a row, they may be terminated by the school in compliance with
USCIS rules and regulations.
5.14 Progress Report
Students are tested regularly and must achieve a satisfactory grade in order to maintain good standing. Formal
examinations are given every five weeks to measure student progress. All grades are entered on official grade sheets
by the teacher and submitted to the Academic Coordinator and PDSO/DSO for entry in individual student records. A
Progress Report (report card) is available on request to each intensive English program student after each term.
5.15 Program Graduation Requirements
To meet the institute's program graduation requirements for our ESL program, the student must:
1.
Pass all courses in every term with a grade of 65% or higher
2.
Have a cumulative average of at least 70%
3.
Pass the exit exam
4.
Meet all financial obligations to the school
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5.16 Course Certificates of Completion
Certificates will be granted on request to all students who have meet graduation requirements at every proficiency
tier.
5.17 Academic Year
Since the institute employs the continuous enrollment method, there are no specific "registration dates." New students
are admitted to classes on a regular basis. All programs are designed so that students are able to progress systematically
through each lesson. Students are tested regularly and must pass required tests in order to maintain good academic
standing.
5.18 Academic Calendar
The institute is open year-round except for the following holidays. The holidays listed in the 2013 academic
calendar (attachment 2) correspond to those observed by the State of Florida and federal offices. The school is also
closed for the period between Christmas Eve and New Year's Day.
See ACADEMIC CALENDAR – Attachment 2
5.19 Class Hour Schedule
Monday - Thursday
8:00 a.m.
To
9:25 a.m.
9:40 a.m.
To
10:55 a.m.
11:10 a.m.
To
12:30 p.m.
6:00 p.m.
To
7:25 p.m.
7:40 p.m.
To
8:55 p.m.
9:10 p.m.
To
10:30 p.m.
5.20 I-20 (F1) STUDENTS RULES AND REGULATIONS
I-20 Students sign and get a copy of a summary of the school regulations the 1 St day of classes.
See STUDENT RULES AND REGULATIONS - Attachment 3
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6. FIELD TRIPS AND SCHOOL ACTIVITIES
6.1 In School Activities
Every term the school will organize an event on school premises. This event will involve all students, teachers and
administrative personnel.
See ACADEMIC CALENDAR – Attachment 2
6.2 Field Trips
Every two terms the school will organize a field trip. Field trips provide learning experiences in an environment
outside the school, arouse new interests among students, help students relate school experiences to the reality of the
world outside of the school, bring the resources of the community - natural, artistic, industrial, commercial,
governmental, educational - within the student's learning experience, and afford students the opportunity to study and
experience language and culture in their authentic environment.
See WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT (attachment 5)
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7. ATTACHMENTS
Attachment 1
RECORD OF COMPLAINT
Uceda School
Instructions:
1.
PLEASE PRINT or TYPE.
2.
Upon Completion, hand this form in to:
The school representative at the front desk.
Write the summary of your feedback below. **
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Received by: _____________________________________________
Date:_____________________
* Students who do not want to disclose their identity should not write their names or ID’s in this form.
** Students who do not have enough fluency in English may write their feedback in their native languages.
FOR OFFICIAL USE ONLY
Action taken.
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Action taken by:
Date:
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Attachment 2
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Attachment 3
I-20 (F1) STUDENTS RULES AND REGULATIONS
I, __________________________________________________________________understand that:
GENERAL TERMS
12-
I as the applicant am enrolling to study since that is the purpose of the I-20 status.
USCIS is the only agency, which will either accept or deny the application’s visa. Uceda School has no power of decision.
At the same time USCIS can ask for additional documents at its sole discretion.
3- The period of waiting to hear from USCIS is from thirty (30) to ninety (90) days. However, the Immigration Office has been
known for taking longer than this in certain cases.
4- I as the applicant am fully responsible to mail and maintain records of correspondence with USCIS also Uceda will have my
file accessible for inspections at the site where I become enrolled. I also understand that I will have to provide any further
information requested after my initial application. Uceda cannot intervene in order to obtain information on my behalf.
5- I have to commit myself to study for a minimum of four (4) months before deciding to transfer.
6- I, the applicant, will start to study as soon as I receive a letter from immigration saying that I was approved.
7- The registration fee is not refundable.
8- The only way to maintain my student’s visa status is to continue as a student either at Uceda or any other “approved
School”. The visa will no longer be valid if I stop studying or fail to transfer to in approved institution. When I decide to
transfer I will communicate my intentions to Uceda’s administration in advance and will provide information of the new
institution.
9- USCIS (United States Citizenship and Immigration Services) can change the criteria and or procedures for I-20 visas and not
necessarily inform approved school of these changes.
10- I understand I will lose my F1 status if I stop studying for a period longer than sixty (60) days at this school or any other
school.
STUDENT’S TERMS AND REGULATIONS
I, __________________________________________________________________understand that:
In order to maintain my F-1 status in this school, I accept the following terms and regulations :
1. I have to attend school on a full-time basis taking three (3) different classes for three (3) hours and forty-five minutes a
day, from Monday to Thursday in the shifts designed by the school for F-1 students.
2. I will immediately notify the school in case of tardiness or absence by phone.
3. Should my academic and attendance records be poor at the end of a term, I will have to quit the school right away. The
remarks will be notified to SEVIS
7. Any other problem as a consequence of disruptive behavior in the classroom will automatically mean a suspension:
temporarily or definitely from the school. The remarks will be notified to SEVIS.
8. I must buy all the necessary textbooks and other materials in this school. I must also bring them to every class.
9. At the moment I start classes at Uceda School I will be required to pay for the first 8 eights in full and from then on
payments needs to be done every 4 weeks on time. Failing to do so will represent an interruption in my daily
attendance.
10. All tardiness and absences will be counted and registered at the moment of your arrival at the school and in your two
classes by your instructors every day.
11. An excessive number of tardiness or absences will determine the cancellation of my studies in this school. A
notification will be sent to SEVIS as a remark. Three tardiness will be registered as an absence and notified as such.
12. I will not be able to change the schedules at my own convenience without prior authorization from the school.
13. Uceda School grants a four- week vacation per year. The first two-weeks can be requested at any time from May to
November with the condition you have been in the school for more than 6 months. The other two weeks are to be
compulsorily taken during the last two weeks of December.
Hereby, I certify that I have read and understood all the information provided above thoroughly.
-------------------------------Student's signature
----------------------------Date
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Attachment 4
WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT
1. In consideration for receiving permission to participate in the _____________to _______________, (“the Trip”)
from _____________ through ____________ I hereby release, waive, discharge and covenant not to sue Uceda
School, its officers, servants, agents and employees (hereinafter referred to as "releases") from any and all liability,
claims, demands, actions and causes of action whatsoever arising out of or relating to any loss, damage or injury,
including death, that may be sustained by me, or to any property belonging to me, whether caused by the negligence
of the releases, or otherwise, while participating in the Trip, or while in, on or upon the premises where the Trip is
being conducted, while in transit to or from the premises, or in any place or places connected with the Trip.
2. I am fully aware of risks and hazards connected with being on the premises and participating in the Trip, and I am
fully aware that there may be risks and hazards unknown to me connected with being on the premises and participating
in the Trip, and I hereby elect to voluntarily participate in the Trip, to enter upon the above named premises and engage
in activities knowing that conditions may be hazardous, or may become hazardous or dangerous to me and my
property. I voluntarily assume full responsibility for any risks of loss, property damage or personal injury, including
death, that may be sustained by me, or any loss or damage to property owned by me, as a result of my being a
participant in the Trip, whether caused by the negligence of releases or otherwise.
3. I further hereby agree to indemnify and save and hold harmless the releases and each of them, from any loss,
liability, damage or costs they may incur due to my participation in the Trip, whether caused by the negligence of any
or all of the releases, or otherwise.
4. It is my express intent that this Release shall bind the members of my family and spouse, if I am alive, and my heirs,
assigns and personal representative, if I am deceased, and shall be deemed as a Release, Waiver, Discharge and
Covenant Not to Sue the above named releases.
In signing this release, I acknowledge and represent that:
A.
I have read the foregoing release, understand it, and sign it voluntarily as my own free act and deed;
B.
No oral representation, statements or inducements, apart from the foregoing written agreement, have been
made;
C.
I am at least eighteen (18) years of age and fully competent; and
D.
I execute this Release for full, adequate and complete consideration fully intending to be bound by same.
In witness whereof, I have hereunto set my hand and seal this ___ day of ___________________,
Participant Signature: _____________________________________
Name Printed: ___________________________________________
Witness: ________________________________________________
Witness Name Printed: _____________________________________
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