I wish to attend AfricaCom 2015 which is taking place this

Subject: Request to attend AfricaCom 2015
Dear [Decision Maker Name],
I wish to attend AfricaCom 2015 which is taking place this 17-19th November 2015 in Cape Town,
South Africa. The event provides three full days of presentations, workshops and case studies from
industry experts as well as unrivalled networking opportunities and access to the industry’s leading
vendors.
Benefits
I feel that my time at AfricaCom will highly benefit the company. By attending, I’ll have the
opportunity to experience:



Over 80 hours of content – the conference will provide essential learning, including new
industry developments and best practice across topics which are key to the running of our
day-to-day business. Relevant streams I plan to attend include [Topic A, Topic B, Topic C]
Three days of access to over 375 exhibitors – I have reviewed the list of exhibiting
companies and there are a number of key vendors whom I plan to schedule private meetings
with on-site. Those of specific interest are [Choose the relevant companies from here:
http://africa.comworldseries.com/exhibitors/]
Unlimited networking with senior-level executives – AfricaCom attracts over 9,000
attendees, giving me the opportunity to meet and build business relationships with other
attending companies working towards the same priorities.
Costs
I am seeking approval for the minimal time away from the office as well as the travel expenses.
Below I have put together a breakdown of the total costs for the trip:
Airfare
Transport
Accommodation
(4 nights at $[XXX cost per night])
Meals
~Delegate lunches are provided daily and a dinner is provided at the Awards on
the evening of day 2~
Delegate pass (for 3 days)
~Early bird discount is valid until 2nd October 2015~
TOTAL
$[XXX]
$[XXX]
$[XXX]
$[XXX]
$[XXX]
$[XXX]
Return on Investment
I am confident that this small investment for my attendance will benefit not just me, but other
members of the organisation. On my return, I plan write a report or presentation covering my notes
and learnings from the conference, the new business relationships developed as well as sharing new
ideas I propose to implement , benefiting both the team and company as a whole. I will also make
the conference materials available to my colleagues for their personal reference.
There is an Early Bird discount available on the delegate pass (saving us $300) which is available until
Friday 2nd October, so I would appreciate a response at your earliest convenience.
Thank you for your consideration.
[Your standard sign-off]