Sponser Hotel info!

 1911 E Interstate
Amarillo TX, 79102
P: 806­372­8741 F: 806­372­2913
[email protected] Amarillo Gun Club Texas Trapshooters Association Steve Camarata 806­290­8872
4521 Osage Street PO Box 30064 Amarillo, Texas 79120 Hi­[email protected] Dear Steve Camarata, Thank you for choosing Amarillo Inn & Suites. This is to confirm reservations for Texas Trapshooters Association. In order to process your group as a definite booking, please sign the following agreement and mail or fax a copy to our office by 4/23/15. Please check this agreement for accuracy and note any changes. Any changes must be agreed to in writing by the hotel.
GUEST ROOM ACCOMMODATIONS
The following guest room block arrangements have been made:
Date
Room Type
Number of Rooms
7/1/15
Run of House 7/2/15
Run of House 7/3/15
Run of House 7/4/15
Run of House 7/5/15
Run of House 7/6/15
Run of House Complimentary HOT breakfast included with every room
50
150
150
150
150
150
Rate
$69.00
$69.00
$69.00
$69.00
$69.00
$69.00
Check in time is 3:00PM and check out is 11:00AM. Room locations will be based upon availability at the time of check in. The guest room rates above are subject to city and occupancy tax, which is currently 9% city and 6% state occupancy tax. With the proper tax exemption forms, you will only be subject to the city tax. The Hotel must receive tax exemption forms prior to check in. Tax rates are subject to change without prior notice.
The group guestroom rates quoted by the hotel shall be on a net, non­commissionable basis. All rooms need to be reserved and picked up no later than May 29,2015 at this time any rooms left in the room block will be released back to sell. At this time any one that needs to make a reservation will still be allowed to they will just be paying the rack room rate at the time. The Amarillo Inn & Suites would be honored to host a welcoming Ceremony for the guest arriving in us being able to do so we will need to have a room pick up of 75 rooms or more arriving. Each guest that makes a reservation will receive a complimentary gift bag in our way of saying we appreciate you choosing the Amarillo Inn & Suites. We do require a credit card guarantee for each group that is contracted with the Amarillo Inn & suites this is to guarantee the room arrangements and allotments that I have provided you with seen above. On May 29, 2015 Lindsay Young will call the main contact Steve Camarata to let him know how many rooms have been picked up. It is at that time that we will be able to drop the room block if the main contact request us to. Credit Card Guarantee:
Type: _______________________________ Number: _______________________________________
Exp. Date: ___________________________ Name on Card: __________________________________
The Credit Card will just be held on file in the sales office to guarantee the group block this does not mean the credit card will be charged. RESERVATION METHOD
For your guest to call in and reserve there room they will need to call Monday­Friday 9A­5P ask for Lauren Williams she is our reservation specialist she handles all group reservations. Monday­Friday 9A­5P
806­372­8741 EXT 2914 [email protected] Let her know the group name you are calling in for. INSURANCE
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The Hotel and the Group shall obtain and maintain and provide evidence of insurance upon request in amounts sufficient to provide coverage for any liabilities which may reasonably arise out of or result from the respective obligations pursuant to this contract.
AMERICANS WITH DISABILITIES ACT
Both the Group and the Hotel shall be responsible for compliance with the public accommodation requirements of the Americans with Disabilities Act as defined by law. The Hotel shall provide, to the extent required by the Act, such auxiliary aids and/or services as may be reasonably requested by Group, provided that Group gives reasonable advance written notice to the Hotel of such needs. Group shall be responsible for the cost of any auxiliary aids and services (including engagement of and payment to specialized service providers, such as sign language interpreters), other than those types and quantities typically maintained by the Hotel.
NOTICE
Any notice required or permitted by the terms of this contract must be in writing. Notice must be sent by certified or registered mail, return receipt requested, or by a recognized overnight courier service with provision for a receipt. Notices shall be deemed effective as of the date shown on the receipt.
WAIVER
If either party agrees to waive its right to enforce any term of this contract, it does not waive its right to enforce any other terms of this contract.
SIGNATURE
This contract, constitutes the entire agreement between the parties and may not be amended or changed unless done so in a writing signed by Hotel and Group.
The undersigned represent that they are authorized to sign and enter into this contract. ACCEPTED AND AGREED TO:
By: _____________________________________
Steve Camarata Texas Trapshooters Association By: _____________________________________
Lindsay Young Director of Sales Date: ___________________________________
Date: ___________________________________
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1911 E Interstate
Amarillo TX, 79102
P: 806­372­8741 F: 806­372­2913
[email protected] CREDIT CARD AUTHORIZATION FORM
Please complete this form and return it via fax or mail. A photocopy of both sides of the credit card must be included! Documents must be clear and legible. If the signature of the cardholder is omitted this request will be rejected. After all documents are received, hotel management will review and either approve or disapprove credit. Charges to the card listed below will be made upon departure of meeting or 72 hours prior to the meeting. Every effort will be made to refund and credit balance to the card listed below, but the hotel will not be liable for credit balances refunded to guest in cash.
GUEST NAME: _________________________________________________________
ARRIVAL DATE: __________________
DEPARTURE DATE: __________ CONFIRMATION NUMBER: _____________________________________________
PAYMENT APPROVED FOR THE FOLLOWING SPECIFIC AMOUNT:
Room and Tax: $_______________________________
Other Amount (Please specify): $_____________________________________________
CARD HOLDER INFORMATION: _________________________________________
CREDIT CARD NUMBER: _______________________________________________
EXPIRATION DATE: _________________________
NAME ON CARD: _______________________________________________________
SIGNATURE OF CARD HOLDER: ________________________________________
PHONE NUMBER :(____) _____________ FAX NUMBER :(____) _____________
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HOTEL USE ONLY
DATE RECEIVED: _______________ AUTHORIZED BY: __________________
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