APS SLO PHOENIX FAQs - Instructional Technology @ APS

APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
GENERAL OVERVIEW AND REQUIREMENTS
WHEN WILL APS SLO POST-ASSESSMENTS BE ADMINISTERED?
APRIL 13-MAY 22, 2015
WHAT IS THE PURPOSE OF THE APS BENCHMARK TESTING PROGRAM?
THE PRIMARY PURPOSE OF SLOS IS TO IMPROVE STUDENT LEARNING AT THE CLASSROOM LEVEL. AN EQUALLY IMPORTANT PURPOSE OF SLOS IS
TO PROVIDE EVIDENCE OF EACH TEACHER’S INSTRUCTIONAL IMPACT ON STUDENT LEARNING.
ARE ALL TEACHERS TO ADMINISTER THE SLO TESTS?
NO, BUT ALL TEACHERS WHO TEACH COURSES IN WHICH APS OFFERS AN SLO WITH A POST ASSESSMENT THIS QUARTER, SEMESTER, OR YEARLONG COURSE MUST ADMINISTER THOSE SLOS. ALL SLO COURSES ARE LISTED IN TESTING AND ASSESSMENT SHAREPOINT SITE BY GRADE
BAND.
HOW WERE THE SLO TESTS CONSTRUCTED?
THE APS SLO TESTS ARE ALIGNED TO THE APS CURRICULUM AND TO THE STATE STANDARDS. PRIORITY STANDARDS AND CORRESPONDING
DEPTH OF KNOWLEDGE LEVELS ARE CAPTURED, TEACHERS OF THE SPECIFIC CONTENT AREAS COLLABORATE ON THE CREATION AND VETTING OF
THE SLO TESTS. SOME ASSESSMENTS ARE GADOE EXEMPLARS, AND OTHERS ARE BORROWED FROM OTHER DISTRICTS AND VETTED BY OUR
TEACHERS AND CONTENT COORDINATORS.
DO THE SLO TESTS “COVER” THE CURRICULUM FOR THE ENTIRE SCHOOL YEAR?
NO, THE SLO TESTS ONLY “COVER” THE IDENTIFIED PRIORITY STANDARDS FOR THE DISTRICT DETERMINED DURATION OF THE COURSE.
CAN THE SLO TEST RESULTS TO EVALUATE TEACHERS?
YES, THE GROWTH DATA FROM THE PRE- AND POST- ASSESSMENTS ACCOUNT FOR 50% OF A TEACHER’S TEACHER EFFECTIVENESS MEASURE
(TEM) AND 70% OF THE LEADER’S LEADER EFFECTIVENESS MEASURE (LEM).
CAN SCHOOLS USE THE SLO RESULTS AS PART OF A STUDENT’S GRADE?
THIS IS A SCHOOL BASED DECISION. SOME SCHOOLS AND TEACHERS HAVE ELECTED TO THE RESULTS OF THE POST ASSESSMENT AS THE FINAL
EXAM TO ENCOURAGE STUDENTS TO DO THEIR BEST.
WHERE CAN I FIND ADDITIONAL INFORMATION ON AND RESOURCES FOR THE SLO TESTS?
SLO INFORMATION IS PROVIDED ON THE SHAREPOINT SITE (ON THE RIGHT OF PAGE, FOURTH LINK DOWN).
http://www.atlantapublicschools.us/testing
WILL THERE BE CONSTRUCTED RESPONSE ITEMS?
ONLY GRADE 1 PHYSICAL EDUCATION WILL HAVE ONE PERFORMANCE ASSESSMENT ITEM ON THEIR TEST. TEACHERS WILL HAVE TO RECORD
STUDENTS’ PERFORMANCE AND ARE REQUIRED TO SCORE THE CONSTRUCTED RESPONSE ITEMS ONLINE USING THE TEACHER DASHBOARD IN
PHOENIX.
Page 1|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
ARE STUDENTS ALLOWED TO USE A CALCULATOR?
CALCULATORS (WHEN DESIGNATED IN SLO DIRECTIONS) – SEE THE SUBJECT-TEACHER DIRECTIONS FOR EACH TEST FOR MORE INFORMATION.
NOTE: THE EXAMINER IS RESPONSIBLE FOR MONITORING THE USE OF APPROPRIATE CALCULATORS. ALSO: IF AN ELEMENTARY SCHOOL
STUDENT HAS AN ACCOMMODATION THAT REQUIRES THE USE OF A CALCULATOR, THEN THE PARAMETERS OF THE IEP OR 504 PLAN SHOULD BE
FOLLOWED.
WILL STUDENTS HAVE ACCOMMODATIONS FOR SLO TESTS?
STUDENTS WHO RECEIVE ACCOMMODATIONS FOR INSTRUCTIONAL AND CLASSROOM ASSESSMENT PURPOSES ARE ALSO BE ELIGIBLE FOR
ACCOMMODATIONS DURING TESTING.
HOW WILL TEST INFORMATION BE ENTERED IF TEACHER IS OUT ON FMLA?
TEST COORDINATORS MAY OPEN A TESTING SESSION IN PHOENIX FOR THOSE STUDENTS AND ALLOW THEM TO TAKE THE TEST ONLINE OR
THROUGH IRESPOND.
SCHEDULING CONSIDERATIONS
HOW LONG WILL STUDENTS HAVE TO COMPLETE THE SLO TESTS?
SLO TESTS SHOULD TAKE NO LONGER THAN 1-1.5 CLASS PERIODS.
WHAT DO WE DO IF STUDENTS ARE ABSENT ON THE DAY OF TESTING?
SCHOOLS MAY SCHEDULE MAKE-UP DAYS IS TO ADMINISTER THE TESTS TO STUDENTS WHO WERE UNEXPECTEDLY ABSENT DURING THE
REGULARLY SCHEDULED ADMINISTRATION. PLEASE PLAN ACCORDINGLY. ABSENT STUDENTS MUST MAKE-UP MISSED SLO TESTS WITHIN THREE
(3) DAYS OF RETURN TO SCHOOL.
TESTING MATERIALS AND RESOURCES
WHEN WILL WE HAVE ACCESS TO THE SLO TESTS?
ALL HARD COPIES SHOULD ALREADY BE HOUSED IN YOUR SAFE ROOM CURRENTLY. TESTING AND ASSESSMENT WILL NOT BE SHIPPING ANY
FURTHER MATERIALS. ALL SOFT COPIES ARE LOCATED ON THE PRIVATE SHAREPOINT SITE ACCESSIBLE BY PRINCIPALS AND TEST COORDINATORS
ONLY. ANY EXTRA COPIES THAT YOU REQUIRE CAN BE PRINTED FROM SHAREPOINT AND RECORDED ON THE DIGITAL SECURITY MANAGEMENT
FORM, ALSO LOCATED ON SHAREPOINT. ONLINE AND IRESPOND SESSIONS WILL BE ACCESSIBLE APRIL 13, 2015, THE FIRST DAY OF THE SPRING
TESTING WINDOW UNTIL MAY 22, 2015, THE END OF THE WINDOW.
ARE THERE ANY SLO TESTS THAT ARE NOT LOADED INTO PHOENIX AND IRESPOND?
YES, READING AND MATH IN GRADES K-3 ARE TAKEN THROUGH PERFORMANCE SERIES AT www.performanceseries.com. QUICK GUIDES
TH
FOR ADMINISTRATION AND REPORTING CAN BE FOUND ON THE SHAREPOINT SITE LISTED ABOVE, ON THE RIGHT SIDE OF THE PAGE, 6 LINK
DOWN.
GAA SCENARIOS ARE TEACHER DETERMINED, AND THE SCORE MANAGEMENT FORM MUST BE E-MAILED TO THEM TO SCORE STUDENTS
ELECTRONICALLY.
PRE-K COMES FROM BRIGHT FROM THE START AND MATERIALS MUST BE CHECKED OUT AND UTILIZED MANUALLY WITH THE CORRESPONDING
RUBRIC.
Page 2|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
PRE-K SPECIAL NEEDS ALSO USES SCENARIOS AND AN ELECTRONIC SCORE MANAGEMENT FORM THAT MUST BE E-MAILED TO THE TEACHERS TO
SCORE ON THE COMPUTER.
ESOL 55. COURSES ARE TAKEN THROUGH ACCESS.
ARABIC- THIS TEST COULD NOT BE LOADED DUE TO LANGUAGE CONSTRAINTS.
MODES OF ADMINISTRATION AND SCORING
HOW WILL SLO ASSESSMENTS BE ADMINISTERED?
THERE ARE 3 METHODS TO ADMINISTERING SLO TESTS.
1. THE MOST HIGHLY SUGGESTED OF THE METHODS IS ONLINE THROUGH PHOENIX, BECAUSE IT DOES NOT REQUIRE PAPER COPIES, TEST
COORDINATORS, OR CHECKING OUT AND IN TESTS. DATA COLLECTION IS REAL TIME TO PHOENIX PLATFORM AND INFINITE CAMPUS.
2. THE SECOND MOST HIGHLY SUGGESTED METHOD OF ADMINISTRATION IS THROUGH IRESPOND.
3. PAPER/PENCIL IS THE LEAST OF THESE SUGGESTIONS, IF IT CAN BE AVOIDED. THIS METHOD OFFERS NO ITEM ANALYSIS. (WE STRONGLY
SUGGEST USING SCANTRON FORMS FOR QUICK SCORING.)
HOW DO I ADMINISTER THE SLO ASSESSMENTS USING THE PHOENIX INSTRUCTIONAL MANAGEMENT SYSTEM ONLINE PLATFORM?
STUDENTS WILL ANSWER ALL QUESTIONS ON THE PHOENIX ONLINE SYSTEM USING THE STUDENT DASHBOARD. PE TEACHERS WILL THEN SCORE
THE PERFORMANCE TASK AS CONSTRUCTED RESPONSE ITEMS ONLINE USING THE TEACHER DASHBOARD IN PHOENIX.
HOW DO I ADMINISTER THE SLO ASSESSMENTS USING THE IRESPOND CLICKERS?
STUDENTS WILL ANSWER ALL MULTIPLE CHOICE ITEMS USING THE STUDENT CLICKERS. PE TEACHERS WILL THEN SCORE THE PERFORMANCE TASK
AS CONSTRUCTED RESPONSE ITEMS ONLINE USING THE TEACHER DASHBOARD IN PHOENIX.
WHEN I ADMINISTER VIA PAPER/PENCIL DO I ENTER SCORES IN INFINITE CAMPUS?
NO, ALL TEACHERS OF SLO COURSES, INCLUDING GAA, PRE-K, AND SPECIAL NEEDS PRE-K, MUST CREATE A PROFILE ON THE PHOENIX
PLATFORM TO BE ABLE TO ENTER SCORES! ALL TEACHERS WILL ENTER SCORES FOR SLO TEST INTO THE PHOENIX PLATFORM, EXCEPT CAAS AND
ACCESS. TEACHERS WILL GOT THROUGH THE FOLLOWING PATH TO ENTER THEIR SCORES ON THE PHOENIX PLATFORM:
 ASSESSMENT TAB> TEST SCORE DATA ENTRY> FIND SUBJECT >FIND COURSE> SELECT SLO ACCESS> SELECT CLASS> STUDENT
ROSTER OPENS> MANUALLY ENTER RAW DATA SCORE
MY SCHOOL WAS IDENTIFIED AS A “HIGH NEED” SCHOOL FOR SLO ADMINISTRATION AND WILL BE USING SCANNERS DURING
ADMINISTRATION. HOW DOES THIS IMPACT ADMINISTRATION AND SCORING?
THE SCANNERS WILL BE USED WITH PAPER/PENCIL ADMINISTRATION. TEST COORDINATORS WILL IDENTIFY WHICH TEACHERS, COURSES, AND
STUDENTS NEED BUBBLE SHEET AND PRINT THEM OUT. THESE DOCUMENTS WILL BE DISTRIBUTED DURING CHECK- OUT. TEACHERS WILL CHECK
IN THEIR ANSWER FORMS WITH THEIR TESTING MATERIALS AFTER THE ADMINISTRATION. THE TEST COORDINATORS WILL SCAN THE ANSWER
DOCUMENTS, AND THE SCORES AND ITEMS WILL LOAD DIRECTLY INTO THE PHOENIX PLATFORM AND INFINITE CAMPUS.
NOTE: WHEN PRINTING THE BUBBLE SHEETS ON THE XEROX PRINTERS, MAKE SURE TO SELECT “ACTUAL SIZE” IN THE PROPERTIES, NOT FIT ON
PAGE.
DO NEW TEACHERS GIVE THE POST ASSESSMENT IF THEY WEREN’T HERE FOR THE PRE-ASSESSMENT?
YES, ALL TEACHERS OF SLO COURSES WILL ADMINISTER THE POST- ASSESSMENTS IN THE SPRING 2015 TESTING WINDOW.
Page 3|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
TECHNOLOGICAL CONCERNS
WHAT SHOULD A TEACHER DO IF THE “CLICKER” OR ONLINE TECHNOLOGY FOR THE STUDENTS’ RESPONSES IS NOT WORKING PROPERLY OR
THE TEACHER IS STRUGGLING WITH THE TECHNOLOGY?
IF THE TECHNOLOGY IS NOT WORKING PROPERLY FOR THE CLASS OR FOR SOME STUDENTS, OR THE TEACHER IS STRUGGLING WITH THE
TECHNOLOGY, STUDENTS SHOULD RESPOND TO THE QUESTIONS ON A SEPARATE ANSWER DOCUMENT OR ON PLAIN PAPER. HOWEVER, IN SUCH
CASES, STUDENT ANSWERS CAN BE RECORDED AFTER THE TESTS ARE COMPLETED.
WE EXPERIENCED TECHNICAL DIFFICULTIES AND HAD OUR STUDENTS TAKE THE ASSESSMENTS USING PAPER/PENCIL, HOW SHOULD THESE BE
SCORED?
IF YOUR ISSUE HAS BEEN RESOLVED AND TIME PERMITS, PLEASE HAVE YOUR STUDENTS RECORD THEIR ANSWERS USING EITHER THE IRESPOND
CLICKERS OR THE PHOENIX ONLINE SYSTEM.
HOW DO I SCORE MY STUDENT’S RESPONSE? (GRADE 1 PE ONLY)
TEACHERS WILL SCORE THE CONSTRUCTED RESPONSE ITEMS ONLINE USING THE TEACHER DASHBOARD ON PHOENIX ONLINE SYSTEM. FOR
DETAILED INSTRUCTION ON HOW TO ACCESS THIS INFORMATION PLEASE REFER TO THE “RUBRIC AND CONSTRUCTED RESPONSE” QUICK START
GUIDE WHICH CAN BE FOUND ON THE TESTING AND ASSESSMENT SHAREPOINT SITE.
MY STUDENTS HAVE BEEN TESTED, CONSTRUCTED RESPONSES SCORED, AND FINAL SCORES GENERATED, NOW WHAT?
THE STUDENT PERFORMANCE MODULE ON THE PHOENIX ONLINE SYSTEM ALLOWS TEACHERS AND STAFF TO VIEW AND ANALYZE TEST RESULTS.
TEACHERS CAN DIRECTLY ACCESS THE PERFORMANCE ANALYSIS OF ANY ADMINISTERED ASSESSMENT USING THE NAVIGATION OPTIONS
PROVIDED ON THE TEACHER DASHBOARD. ADVANCED ANALYSIS OPTIONS ALLOW TEACHERS AND STAFF TO ANALYZE STUDENT RESULTS BY ITEM,
STANDARD, OR DEMOGRAPHICS. FOR DETAILED INSTRUCTION ON HOW TO ACCESS THIS INFORMATION PLEASE REFER TO THE “STUDENT
PERFORMANCE REPORTING” QUICK START GUIDE WHICH CAN BE FOUND ON THE TESTING AND ASSESSMENT SHAREPOINT SITE.
WHO CAN I CONTACT FOR HELP WITH DATA ANALYSIS AFTER TESTING?
FOR HELP WITH DATA INTERPRETATION, CONTACT YOUR DATA ANALYST IN THE DEPARTMENT OF RESEARCH AND EVALUATION FOR SCHOOL
IMPROVEMENT. THEIR CONTACT INFORMATION IS AS FOLLOWS:
 EAST AND NORTH ELEMENTARY: STACEY JOHNSON (X1696, JOHNSONSL)
 SOUTH AND WEST : MICHAEL LAMONT (X2697, MALAMONT)
 MIDDLE SCHOOLS: CURTIS GRIER (X2644, CLGRIER)
 HIGH SCHOOLS: MARY HARTIGAN (X1678, MHARTIGAN)
IRESPOND SYSTEM
Page 4|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
DO TEACHERS NEED TO HAVE INTERNET ACCESS IN ORDER TO USE THE HAND-HELD “CLICKER” RESPOND TOOL?
NO, THE CLICKERS DO NOT REQUIRE AN INTERNET CONNECTION. THE CLICKERS USE BLUETOOTH TECHNOLOGY IN ORDER TO RECORD STUDENT
RESPONSES ON THE TEACHER’S LAPTOP USING THE IRESPOND DEVICE PROVIDED TO EACH CLASS.
WILL SCHOOLS HAVE ENOUGH DEVICES IN ORDER TO TEST ALL STUDENT SIMULTANEOUSLY?
NO, SCHOOLS WILL HAVE TO SCHEDULE DIFFERENT SESSIONS SO THAT THE CLASSROOM SETS CAN BE SHARED DURING THE DAY.
HOW DO I ACCESS THE IRESPOND ON MY COMPUTER?
CLICK ON THE IRESPOND ICON ON YOUR DESKTOP. YOU WILL THEN BE PROMPTED TO ENTER YOUR USERNAME AND PASSWORD.
WHAT IS MY USERNAME AND PASSWORD?
LOG IN INTO IRESPOND USING YOUR APS USERNAME AND “TEACHER” FOR PASSWORD.
WHAT PIN NUMBER DO MY STUDENTS USE TO BEGIN TESTING?
STUDENT WILL ENTER THE LAST FOUR DIGITS OF THEIR STUDENT ID.
I CAN SEE MY ROSTERS IN PHOENIX, BUT NOT IN IRESPOND. WHAT’S WRONG?
THE IRESPOND PROGRAM IS CONFIGURED TO CONNECT TO THE PHOENIX SERVERS TO RETRIEVE BOTH CLASS ROSTERS AND DISTRICT
ASSESSMENTS THAT ARE PUSHED TO YOU. THESE SHOULD APPEAR IN YOUR STUDENT ROSTER LISTS AND PHOENIX TEST BANK LISTS. IF YOU CAN
ACCESS PHOENIX AND SEE YOUR CLASS ROSTERS IN THAT PROGRAM BUT NOT IN IRESPOND, YOU WILL NEED TO CONTACT YOUR LOCAL SUPPORT
RESOURCES TO CHECK THE CONFIGURATION OF YOUR IRESPOND PROGRAM. THEY CAN INSURE IT IS COMMUNICATING CORRECTLY WITH THE
PHOENIX SERVERS.
I AM HAVING TECHNICAL DIFFICULTIES WITH OUR IRESPOND CLICKERS WHO DO I CONTACT?
PLEASE DIAL EXT. 9000 TO REPORT ALL TECHNICAL DIFFICULTIES. PLEASE NOTE THAT IF YOU ARE HAVING TECHNICAL DIFFICULTIES AND CANNOT
GET THE ISSUE RESOLVED IN A TIMELY MANNER, STUDENTS SHOULD RESPOND TO THE QUESTIONS ON A SEPARATE ANSWER DOCUMENT OR ON
PLAIN PAPER. STUDENT RESPONSES CAN BE RECORDED AT A LATER TIME WHEN THE ISSUE HAS BEEN RESOLVED.
PHOENIX ONLINE SYSTEM
DO TEACHERS NEED TO HAVE INTERNET ACCESS IN ORDER TO USE THE ONLINE PHOENIX/IMS RESPOND TOOL?
YES, IMS SYSTEMS REQUIRES AN INTERNET CONNECTED COMPUTER/LAB. BECAUSE THIS IS A PILOT, APS IS NOT READY TO SUPPORT WIRELESS
APPLICATIONS, HOWEVER. IF A TEACHER WANTS TO USE THE PHOENIX/IMS SYSTEM, THE LAB MUST BE “HARD-WIRED” TO THE INTERNET.
HOW DO TEACHERS LOGIN INTO PHOENIX?
TEACHERS SHOULD LOG IN TO THE APS NETWORK ON A COMPUTER USING THEIR APS USERNAME AND PASSWORD; AND, CLICK ON THE
MYBACKPACK ICON ON THEIR DESKTOP OR USE THE FOLLOWING LINK
https://apsk12.edutrax.us/
Page 5|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
HOW DO STUDENTS LOGIN INTO PHOENIX?
STUDENTS SHOULD LOG IN TO THE APS NETWORK ON A COMPUTER USING THEIR APS USERNAME AND PASSWORD AND FOLLOW THE STEPS
BELOW:
 CLICK ON MYBACKPACK ICON ON THE DESKTOP OR USE THE FOLLOWING LINK HTTPS://MYBACKPACK.APSK12.ORG
 CLICK ON THE STUDENT TOOLBOX ICON
 CLICK ON THE PHOENIX ICON
HOW DO I FIND STUDENT LOGIN INFORMATION TO LOG ON TO THE APS NETWORK?
PLEASE CONTACT IT AT EXT. 9000 FOR LOGIN INFORMATION.
WHEN I CLICK ON THE LINK TO ACCESS THE PHOENIX PROGRAM IN MY WEB BROWSER I AM GETTING A “NOT AUTHORIZED” PAGE. WHY IS
THAT?
EACH USER OF THE PHOENIX PROGRAM MUST BE SPECIFICALLY DEFINED AS AN AUTHORIZED USER WITHIN THE PROGRAM. YOUR APS USER ID
(NETWORK LOGIN) IS USED TO IDENTIFY YOU, AS WELL AS YOUR SCHOOL/LOCATION AND WHAT AUTHORITY LEVEL YOU ARE SET AT. THE ABOVE
MESSAGE INDICATES THAT YOUR NETWORK ID IS NOT CURRENTLY DEFINED WITHIN THE PHOENIX PROGRAM. PLEASE CONTACT YOUR LOCAL
TECHNICAL SUPPORT RESOURCES WHO CAN MAKE A REQUEST TO THE TESTING AND ASSESSMENT STAFF TO ALLOW ACCESS. PLEASE PROVIDE
THEM WITH YOUR COMPLETE NAME, YOUR APS LOGIN ID, YOUR LOCATION, AND STAFF POSITION.
I CAN ACCESS THE PHOENIX PROGRAM, BUT I AM NOT SEEING MY CURRENT CLASS ROSTERS. WHY NOT?
CURRENT SCHEDULING DATA (I.E. CLASS ROSTERS) ARE TRANSMITTED TO THE PHOENIX WEB SITE FROM THE APS INFINITE CAMPUS PROGRAM
ON A NIGHTLY BASIS. FROM THE PHOENIX DASHBOARD, CLICK THE “MY STUDENTS” LINK IN THE TOP OPTION BAR. YOU WILL NAVIGATE TO A
PAGE WHERE YOUR CLASSES SHOULD BE LISTED. IF YOU DO NOT SEE THEM, OR DON’T SEE ALL OF THEM, FIRST CONFIRM WITH YOUR SCHOOL
SCHEDULING STAFF THAT INFINITE CAMPUS IS CONFIGURED CORRECTLY. IF SO, PLEASE CONTACT YOUR TECHNICAL SUPPORT RESOURCES WHO
CAN PROVIDE TROUBLESHOOTING ASSISTANCE. NOTE—PRIMARY CLASSROOM TEACHERS ARE THE ONLY STAFF IN WHICH ROSTERS ARE
CREATED. SECONDARY TEACHERS AND NON-INSTRUCTIONAL CLASSROOM STAFF DO NOT CURRENTLY HAVE ROSTERS CREATED.
WHY CAN'T I FIND THE MENU OPTIONS FOR ADMINISTERING AND SCORING THE ONLINE TESTS?
MENUS ARE CONTROLLED BY SPECIFIC USER AUTHORITY AND ARE ONLY AVAILABLE FOR THOSE USERS WHO NEED PARTICULAR OPTIONS.
CLASSROOM TEACHERS ARE RESPONSIBLE FOR THE ADMINISTRATION AND SCORING OF THE ASSESSMENTS SO THE TEACHER AUTHORITY LEVEL
WILL HAVE THOSE MENU OPTIONS. IF YOU ARE A SCHOOL ADMINISTRATOR SECURITY LEVEL, YOU MUST ASSUME THE ROLE OF A CLASSROOM
TEACHER TO ACCESS THESE OPTIONS. IF YOU ARE DEMONSTRATING THESE TASKS FOR TRAINING PURPOSES BE SURE TO SELECT THE LUKE
SKYWALKER USER. NOTE--SEE THE QUICK GUIDE IN THE “DOWNLOADS” TAB FOR DIRECTIONS ON ASSUMING ANOTHER ROLE.
HOW DO I OPEN MULTIPLE SESSIONS AND GET THE PIN CODES?
PIN CODES ARE UNIQUE RANDOM NUMBERS ASSIGNED TO A SPECIFIC TEST (I.E. THE SAME PIN NUMBER WON'T WORK FOR BOTH A MATH AND
ELA TEST). HOWEVER, YOU CAN ASSIGN THE SAME PIN CODE TO ALL SECTIONS FOR A SPECIFIC TEST SIMULTANEOUSLY BY SELECTING ALL OF THE
APPROPRIATE SECTIONS FOR THE TERM SELECTED USING THE CHECKBOXES PROVIDED. YOU CAN HAVE MULTIPLE TESTS FOR MULTIPLE SUBJECT
AREAS OPEN SIMULTANEOUSLY. EACH OF THESE WOULD HAVE ITS OWN PIN CODE.
CAN I KEEP A TEST SESSION OPEN FOR ABSENT STUDENTS?
Page 6|7
APS Student Learning Objectives (SLO) Assessments
FREQUENTLY ASKED QUESTIONS
YES. UNTIL THE "CLOSE TEST SESSION" LINK IS CLICKED ON THE ADMINISTRATION PAGE, THE TEST SESSION AND PIN CODE WILL REMAIN
ACTIVE. JUST BE AWARE THAT IF A STUDENT IS ABSENT AND HAS ACCESS TO A COMPUTER PRIOR TO THE MAKEUP DAY, A CLASSMATE COULD
PROVIDE THEM WITH THE ACTIVE PIN CODE AND THEY COULD TAKE THE TEST OUTSIDE OF A RESTRICTED TESTING ENVIRONMENT (I.E. LAB OR
CLASSROOM). AN ALTERNATE APPROACH WOULD BE TO CLOSE THE SESSION AS NORMAL AND THEN REOPEN IT ON MAKEUP DAY. A NEW PIN
WOULD BE GENERATED WHEN THE TEST IS ACTIVATED A SECOND TIME, BUT THE MAKEUP STUDENTS COULD USE THIS PIN INSTEAD OF THE
ORIGINAL PIN.
I HAVE ADMINISTERED AN IRESPOND TEST AND DON’T SEE MY CLASS OR TEST LISTED IN THE STUDENT PERFORMANCE SECTION OF THE
DASHBOARD. WHAT SHOULD I DO?
THE RESULTS FROM IRESPOND ARE PROCESSED AND SCORED WITHIN A FEW MINUTES OF CLOSING OUT A SESSION IN IRESPOND. PLEASE ALLOW
UP TO 5 MINUTES TO SEE YOUR SCORES BASED ON THE VOLUME OF TESTS BEING PROCESSED. IF AFTER THAT TIME PERIOD, THE SCORES ARE STILL
NOT VISIBLE, PLEASE CONTACT YOUR LOCAL SUPPORT RESOURCES TO HAVE THE ISSUE EXPLORED IN DETAIL. NOTE—IF SPECIFIC STUDENT
ERRORS (SEE NEXT QUESTION) OCCUR FOR AN ENTIRE CLASS, NO CLASS RESULTS WILL BE AVAILABLE. BUILDING LEVEL ADMINISTRATORS IN YOUR
SCHOOL HAVE THE ABILITY TO VIEW THE PROCESSING STATUS FOR EACH TEST AND CAN ALSO ASSIST IN TROUBLESHOOTING.
MY CLASS SCORES POSTED, BUT ONE OR MORE STUDENTS DON’T HAVE SCORES. WHAT HAS HAPPENED?
THERE ARE THREE REASONS THAT INDIVIDUAL STUDENT SCORES WOULD NOT POST FROM IRESPOND. FIRST, A MINIMUM OF ONE-HALF OF THE
ITEMS MUST BE ANSWERED IN ORDER FOR THE SCORES TO BE POSTED. SECOND, A VALID STUDENT ID NUMBER (FROM INFINITE CAMPUS) MUST
BE ATTACHED TO THE STUDENT (AN ERROR HERE WOULD LIKELY BE A STUDENT MANUALLY ADDED TO THE CLASS WITH THE WRONG NUMBER).
THIRD, THE STUDENT DOES NOT HAVE A COURSE SCHEDULED THAT MATCHES THE COURSE NUMBER(S) ASSIGNED TO THE TEST ADMINISTERED
(FOR INSTANCE YOU ADMINISTERED A THIRD GRADE ASSESSMENT TO A FOURTH GRADE STUDENT). YOU CAN REPLAY THE SESSION WITHIN
IRESPOND (SEE IRESPOND DOCUMENTATION) TO CONFIRM THAT A PARTICULAR STUDENT HAS ANSWERED THE MINIMUM NUMBER OF
QUESTIONS, OR TO UPDATE THEIR STUDENT ID NUMBER IF MANUALLY ENTERED INCORRECTLY. WHEN YOU CLOSE THE SESSION AGAIN THE
UPDATED DATA WILL BE SENT TO THE PHOENIX SYSTEM.
AS A PRINCIPAL OR BUILDING ADMINISTRATOR HOW CAN I FIND THE STATUS OF TEST ADMINISTRATIONS FOR MY TEACHERS?
IF YOU HAVE BUILDING-LEVEL AUTHORITY, YOU SHOULD SEE A “PROCESSING STATUS” OPTION ON THE ASSESSMENT MENU. SELECT THIS
OPTION, SELECT THE DESIRED TEST TYPE, SUBJECT, AND COURSE, AND THEN CLICK THE SEARCH BUTTON. CLICK THE DESIRED TEST FROM THE
LIST. THERE ARE FOUR TABS THAT ARE SHOWN ON THE RIGHT—GENERAL TEST INFORMATION, PUBLISHING STATUS (I.E. WHICH TEACHERS HAD
THE TEST PUSHED TO THEIR COMPUTERS), PROCESSING ACTIVITY (I.E. IRESPOND SCORES BEING PROCESSED), AND SCORING (WHICH TEACHERS
AND CLASSES HAVE HAD SCORES POSTED).
AS A BUILDING ADMINISTRATOR HOW CAN I ANALYZE SCORES FOR ALL MY TEACHERS?
YOU HAVE THE SAME PERFORMANCE ANALYSIS OPTION AS A CLASSROOM TEACHER. SIMPLY CLICK ON THE TEST FROM THE “MY ASSESSMENTS”
SECTION ON THE PHOENIX DASHBOARD AND SELECT THE “VIEW PERFORMANCE ANALYSIS” OPTION. THE DEFAULT VIEW OF THE DATA FOR A
BUILDING ADMINISTRATOR IS FOR “ALL TEACHERS AT YOUR LOCATION” WHICH WILL CONSOLIDATE THE SCORES ACROSS ALL TEACHERS AND
CLASSROOMS THAT HAVE ADMINISTERED THE SELECTED ASSESSMENT. YOU CAN STILL VIEW SPECIFIC TEACHERS OR CLASSES BY SELECTING THEM
FROM THE VIEW AND GROUP DROPDOWNS ON THE PERFORMANCE PAGE.
I AM HAVING TECHNICAL DIFFICULTIES WITH THE PHOENIX ONLINE SYSTEM WHO DO I CONTACT?
PLEASE DIAL EXT. 9000 TO REPORT ALL TECHNICAL DIFFICULTIES. PLEASE NOTE THAT IF YOU ARE HAVING TECHNICAL DIFFICULTIES AND CANNOT
GET THE ISSUE RESOLVED IN A TIMELY MANNER, STUDENTS SHOULD RESPOND TO THE QUESTIONS ON A SEPARATE ANSWER DOCUMENT OR ON
PLAIN PAPER. STUDENT RESPONSES CAN BE RECORDED AT A LATER TIME WHEN THE ISSUE HAS BEEN RESOLVED.
Page 7|7