Position Announcement: Administrative Associate

 Position Announcement: Administrative Associate Position Type: part-­‐time permanent; 20 hours/week Location: New York, NY, USA Reports to: Director of Finance and Operations Pay Rate: [Associate-­‐New York] $17/hour Deadline for Applications: June 7, 2015 Start date: ASAP (June 2015) Asia Catalyst is a human rights organization that builds strong civil society and advances the right to health for marginalized groups in Asia. We train leaders of community-­‐
based organizations to run effective, sustainable, and democratic organizations, and to conduct rigorous human rights research and advocacy. We place the needs of marginalized communities at the center of regional and international policy making. Asia Catalyst is a US based not for profit organization with offices in New York, Beijing and Bangkok. We seek a part-­‐time administrative associate to work in our midtown-­‐
Manhattan office, joining three full time staff in New York, and a global team of twelve. We seek self-­‐starters with a passion for social justice and rule of law who will be an active part of the organization. The Administrative Associate is part of a three person operations team, and reports to the Director of Finance and Operations. The AA is expected to manage the organization’s paper and digital filing system, serve as lead on office management and technology for New York, and keep meticulous financial records for a growing organization, including entering revenues and expenses into our digital accounting system. This is a part-­‐time permanent position, with a minimum of twenty working hours per week. Qualifications • BA/BS • Experience in administrative work • Strong organizational, time management, and communication skills • Computer skills: Word, Excel, & Skype essential; QuickBooks and Salesforce desirable Responsibilities • Financial recordkeeping, data entry into electronic bookkeeping system (QuickBooks) 1270 Broadway, Suite 1109, New York, NY 10001 | +1-­‐212-­‐967-­‐2123 | www.asiacatalyst.org •
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Maintain organizational filing system Assist the Director of Finance and Operations in preparing for the organization’s annual audit Process payments and donations Enter information into donor database Maintain organizational petty cash Manage procurement for the New York office, maintain contact with vendors Office management Manage organizational email account Screen incoming calls and correspondence, direct to appropriate staff Coordinate and participate in bi-­‐weekly staff and volunteer meetings Support Director of Finance and Operations and Program Directors in additional tasks as needed Asia Catalyst is an equal opportunity employer and does not discriminate based on race, color, ethnicity, national origin, gender, gender identity, sexual orientation, marital status, pregnancy, citizenship, age, religion, disability, status, genetic information, military status or any other classification as provided by law. Applicants must have authorization to work in the United States. Interested applicants should submit the following in English to Brian Bonci at [email protected] by the above deadline: • one page cover letter including the position you are applying for, how you heard of this opening, and a description of relevant experience and qualifications. • One page unedited writing sample in English • Résumé/CV • Contact details (phone and email) for two references The position will start ASAP or in June 2015. Please title the email “Admin Associate NYC.” Applicants who do not include all of these materials will not be considered. We will only contact applicants we wish to interview. Please no calls. www.asiacatalyst.org