minutes - Municipality of Brooke

Council Meeting
March 26, 2015
Municipality of Brooke-Alvinston
The Council of the Municipality of Brooke-Alvinston met in regular session on
Thursday, March 26, 2015 at 6:30 p.m. in the Municipal Council Chambers.
Present:
Mayor Don McGugan, Councillor Frank Nemcek and
Councillor Jeannette Douglas
Staff Present:
Clerk Administrator Janet Denkers
Treasurer Joe McMillan
Public Works Manager Randy Hills
Councillors Alderman and Hayter sent regrets.
1.
CALL TO ORDER
Mayor Don McGugan called the meeting to order at 6:30 p.m.
Mayor McGugan acknowledged that Randy Hills has recently achieved his
Certified Road Supervisor Senior certification.
2.
DISCLOSURE OF PECUNIARY INTEREST
Mayor McGugan requested that any pecuniary interest(s) be declared
when applicable.
3.
MINUTES
i)
Regular Council meeting minutes of March 12, 2015
Motion # 01 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the regular council meeting minutes of March 12, 2015
be approved as presented.
Carried
ii)
Special Council meeting minutes of March 19, 2015
Motion # 02 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the special council meeting minutes of March 19, 2015
be approved as presented.
Carried
4.
DELEGATIONS
There were no scheduled delegations at this meeting.
BUSINESS ARISING FROM MINUTES
There was no business arising from the minutes
5.
CORRESPONDENCE
Motion # 03 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the correspondence items be received and filed.
Carried
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Council Meeting
March 26, 2015
Motion # 04 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the Municipality of Brooke-Alvinston supports the
Housing Services Corporation Accountability Act introduced by Oxford
MPP Ernie Hardeman which would remove the mandatory requirement for
social housing providers to purchase gas and insurance through the
Housing Services Corporation (HSC), require HSC to report salaries over
$100,000 and give the Provincial Auditor General the authority to audit
HSC.
Carried
Motion # 05 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the Municipality of Brooke-Alvinston agrees to
contribute a door prize to the Ontario Early Years Spring Party on April
18th.
Carried
6.
ACCOUNTS
Motion # 06 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the accounts in the amount of $673,066.60 be
approved and paid if not already.
Carried
8.
STAFF REPORTS
Public Works Managers Report
The Public Works Manager informed Council that the ice will be coming
out of the arena on April 1st. The gravel process will commence on April
16th. Council was also informed that the new hot water heater authorized
was purchased from Hayter Plumbing & Heating.
Treasurers Report
The Treasurer reported on the OCIF & Gas Tax funding projects.
Motion # 07 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Deans
Be it resolved that the 2015 grant from the Ontario Community
Infrastructure Fund (OCIF) be allocated to the Weidman Line and Park
Street Storm Sewer and Road Rehabilitation Project 15-01.
Carried
Service Line Warranty
The Treasurer advised of a new sewer and water line warranty service
that is available to homeowners. The warranty provides protection from
the point of entry at the home to the municipal line.
Motion # 08 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the Council of the Municipality of Brooke-Alvinston
enroll in the Service Line Warranty Canada (SLWC) program.
Carried
The Treasurer reported on the recent LAS session he attended in
Tecumseh. In discussing energy saving initiatives, he requested that the
municipality undergo the review by LAS of the municipal electricity bills.
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Council Meeting
March 26, 2015
Motion # 09 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the Treasurer be directed to forward the municipal
hydro bills to LAS for analysis and review of the bulk buying program.
Carried
Clerk-Administrator’s Report
The Manager of the Lorne Street Apartments requested Council to
consider waiving the overage on the February 2015 water and sewer bill.
After discussion, the following motion was passed:
Motion # 10 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the Council of the Municipality of Brooke-Alvinston
allows the water bill for 8057 Lorne Street be penalty free until May 1,
2015.
Carried
Council considered the outstanding water bill at 3243 Elgin Street
Motion # 11 -03-26
Moved by Councillor Douglas / Seconded by
Be it resolved that the Council of the Municipality of Brooke-Alvinston
allows the owner of 3243 Elgin Street to make payment on the February
2015 water bill penalty free to August 26, 2015.
Motion lost – no seconder
Motion # 12 -03-26
Moved by Councillor Nemcek / Seconded by
Be it resolved that the Council of the Municipality of Brooke-Alvinston
defer discussions on the water bill at 3243 Elgin Street be deferred to the
next Council meeting until full Council is present for the discussion and
that no interest be incurred until the discussion.
Motion lost – no seconder
The Clerk Administrator presented the letter from the community members
who are interested in painting and improving the 4th floor of the Municipal
Office.
Motion # 13 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the Council of the Municipality of Brooke-Alvinston has
no objection to the interest group painting the 4th floor of the municipal
office.
Carried
Inwood Fire Hall Addition
Motion # 14 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the Council of the Municipality of Brooke-Alvinston
waives the requirement of a site plan agreement for the proposed addition
to the Inwood Fire Hall.
Carried
Canadian Cowgirls
Motion # 15 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that the Council of the Municipality of Brooke-Alvinston has
no objections to the Canadian Cowgirls Precision Drill Team using the
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Council Meeting
March 26, 2015
hard ball diamond for their performance during the Fair weekend –
October 2-4, 2015.
Carried
10.
BY-LAWS
There were no by-laws presented at this part of the meeting.
9.
NEW BUSINESS
The Clerk Administrator informed Council and those present of the
Safetalk session being held on April 14th and requested that people
interested in attending contact her.
The Clerk distributed a letter received from Enerfin Energy Company of
Canada outlining their recent acquisition of Mainstream’s Wind Farm
Project formerly known as Sydenham II. The proposed project is stated to
be in the early stages of development.
A letter from Brooke Leystra regarding wind turbines was distributed to
Council.
The Clerk distributed information regarding a public forum for affordable
and convenient public transportation in Southwestern Ontario on April 8,
2015.
11.
PUBLIC INQUIRIES
Lawrence Ryan informed Council that he will be preparing a presentation
on wind turbines for presentation in the near future.
12.
CLOSED SESSION
Motion # 16 -03-26
Moved by Councillor Nemcek/ Seconded by Councillor Douglas
Be it resolved that the Council of the Municipality of Brooke-Alvinston
move into a closed meeting session pursuant to section 239 of the
Municipal Act, 2001 to discuss personal matters about an identifiable
individual(s).
Carried
Council moved into the closed camera session at 8:10 p.m. The Treasurer
and Public Works Manager did not attend the closed session meeting.
Motion # 17 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the Council of the Municipality of Brooke-Alvinston
move out of the closed session meeting.
Carried
13.
Rise & Report
The Mayor asked the Clerk Administrator to rise and report. The Clerk
Administrator stated that a closed meeting session was held. The item(s)
considered was a personal matter about an identifiable individual(s).
She reported that the Clerk was directed to proceed as directed in closed
session.
14.
BY-LAWS CONFIRMING PROCEEDINGS
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Council Meeting
March 26, 2015
Motion # 18 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that By-law Number 18 of 2015 be read a first and second
time.
Carried
Motion # 19 -03-26
Moved by Councillor Douglas / Seconded by Councillor Nemcek
Be it resolved that By-law Number 18 of 2015 be read a third time and
finally passed.
Carried
Prior to the meeting adjournment, Councillor Nemcek requested that the
April 23rd meeting time be adjusted.
Motion # 20 -03-26
Moved by Councillor Nemcek / Seconded by Councillor Douglas
Be it resolved that the April Council meeting schedule be amended as
follows: April 9, 2015 at 6:30 p.m.; April 21, 2015 at 6:30 p.m. and that the
Clerk provide notice accordingly.
Carried
15.
ADJOURNMENT
Motion # 21 -03-26
Moved by Councillor Nemcek/ Seconded by Councillor Douglas
Be it resolved that this meeting be adjourned at 8:30 p.m. to meet on April
9, 2015 at 6:30 p.m. or at the call of the chair.
Carried
_________________________
Mayor
Don McGugan
________________________
Clerk Administrator
Janet Denkers
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