Minutes for organization meeting (short form)

Cambrideshire Archery Association EGM
Meeting Minutes
Present:
F Moore (Secretary and Events Organiser)
J Fletcher (Records Officer)
For a list of members present, please see attached register at the end of the minutes
Apologies:
Sean Fox (Parkfield Archers)
Brian Fromant (Direct Affiliate)
Helen Darby-Smythe
Selma Cook (Treasurer)
Andrew Benstead (Chairman and CPO)
Mark Skinns (Ramsey Ravens)
The meeting was called to order at 19.30 by the Secretary in the Chairmans absence
1. Officers Reports
Chairman – Andrew is prepared to carry on as chairman, but will step aside if someone wishes to fill the position.
This was reported on his behalf by the Secretary.
Vice Chairman – Vacant
Treasurer – We currently have approx. £6500 in the bank. The treasurer is struggling to find an accountant who will
audit the accounts. Joanne Garner of Netherhall offered her assistance in sourcing an accountant. This was reported
on her behalf by the Secretary.
Secretary – I have been approached by a Scout group in Cambridge who wishes the CAA to train some leaders so
they may show the scouts how to shoot. I explained that we cannot do this for legal reasons and that the Area Scout
group should have Archery Leaders on its roster, I also put them in touch with Philip and Mary Watson of Netherhall.
CCO – Vacant
CPO – No Report
Records Officer – There have been 8 records claimed since the last meeting.
Public Relations Officer – No Report
2. Agenda Items

Motion to move the CAA AGM from its current month of October to May/June to allow a final set of Accounts
to be presented at the AGM and clubs time to discuss any affiliation fee changes prior to the meeting.
The CUB asked if the meeting be held no later than mid June to allow them to attend as term time at the University
finishes shortly after.
There were then discussions around the date it should be and the floor agreed the last Thursday in May.
It was put to a vote that the next AGM be on the last Thursday of May 2016.
Votes in Favour = 33
Votes Against = 0
The motion was carried

Motion to allow the CUB to pay affiliation fees as an ‘en bloc’ club and to bring their CAA affiiation fees in line
with other County Archery Associations.
Joanne Garner raised the point that if the CAA are considering going down this route then should it not also allow
other other en bloc clubs as per the Archery GB model i.e Junior Clubs and Disabled as well.
John Gorman explained that the majority of Junior clubs would not really benefit from en bloc fees as most clubs only
have a few Juniors
Philip Watson asked if each individual en bloc club would have its own fee structure rather than 1 fee for the whole of
the County.
Frank Moore explained it would be 1 fee for all Junior clubs within the CAA.
Ames Fletcher then asked if we could change and simplify the wording change to the constitution should one be
needed.
There then followed a lengthy debate around the wording of the constitution change between members on the floor.
It was at this point the Secretary motioned that the CAA be dissolved and the assets shared between each affiliate
club as per the constitution.
John Gorman advised that this could not be done as was not on the agenda.
The Secretary, feeling upset at the fact that most of the evening had been filled with talk of items not on the agenda,
i.e the only item regarding en bloc fees on the agenda was whether the CUB should be allowed to function as an en
bloc club within the CAA, resigned with immediate effect.
This left the meeting without a quorum and therefore ceased to function as one.
The Secretary left the meeting at 20.20.