REQUEST FOR TENDER FOR THE SUPPLY, INSTALLATION AND
Transcription
REQUEST FOR TENDER FOR THE SUPPLY, INSTALLATION AND
REQUEST FOR TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF A HOT FILL BOTTLING LINE (Tender No. 06/2015) Caribbean Premier Products Limited 963 Forest Drive Belmopan BELIZE TEL: (501)822-2200 Contact Email: [email protected] Date: April 30, 2015 1 CONTENTS PART 1: GENERAL TERMS & CONDITIONS 1. 2. 3. 4. 5. 6. The Company.………………………………………………..3 Goals of this tender...………………………………………...3 Tentative Calendar of Events.………………………………..4 Availability of the Request For Tender Document…………..4 Bidder’s presentation/Site Visit……………………………...4 Venue & Deadline for the submission of proposals…………5 PART 11: SCOPE OF SERVICES 7. General Background…………………………………………5 8. Scope………………………………………………………...5 9. Terms of Reference………………………………………….5 10.Time Frame………………………………………………….6 PART 111: BIDDING TERMS & PRE-QUALIFICATION CRITERIA 11. Conditions under which this tender is issued………………6 12. Rights to the content of the proposal……………………….6 13. Acknowledgement of understanding of terms……………...6 14. Evaluation of proposals…………………………………….7 15. Language of proposals……………………………………...7 16. Eligibility criteria…………………………………………...7 17. Proposal submission………………………………………..7 18. Late tenders………………………………………………....7 19. Acceptance of tenders……………………………………....8 PART 1V: TENDER ADVERTISEMENT 20. Procurement Notice………………………………………..8 2 PART 1: GENERAL TERMS & CONDITIONS 1. THE COMPANY Caribbean Premier Products Limited is a registered private beverage manufacturer in Belize since 2009. The company owns the following brands of beverages: Frooot Blasts – non carbonated fruit-flavored beverage Coool Delight – non carbonated fruit-flavored beverage Caribbean Sunrise – Juice drinks containing real fruits Pure Nature MD – Fruit Juices for dietary intervention of diabetes. Currently, the company’s products are for the Belize market. The company wishes to market these products to the Caribbean, North America and Europe. CONTACT PERSON: Andre Mahmud Caribbean Premier Products Limited 963 Forest Drive Belmopan BELIZE, Central America TEL: (501)822-2200 Email address: [email protected] 2. GOALS OF THIS TENDER The objective of this tender is to solicit proposals from interested bidders for participation in a bid process for selection of a Supplier for the supply of a Hot Fill Bottling Line (HFB Line), installation and commissioning of the equipment at Caribbean Premier Products Factory at no. 963 Forest drive, Belmopan, Belize Central America. A “Turn Key” Contract shall be established with the winning Bidder selected by the Procurement Review Committee. This Request for Tender (RFT) document provides the scope, prequalification criteria, bidding terms & conditions and suggested response format. 3 3. TENTATIVE CALENDAR OF EVENTS The following table enlists important tasks and timelines for completion of bidding activities: TASK Tender Advertisement Tender Closing Date Bidders Presentation/ Site Visit Complete tender evaluation Completion of approval process Notify unsuccessful bidders Signing of Agreement Start Implementation DATE April 30, 2015 May 20, 2015 May 22, 2015 May 25, 2015 May 26, 2015 May 28, 2015 June 1, 2015 June 1, 2015 4. AVAILABLILTY OF THE RFT DOCUMENT The RFT document can be downloaded from the following websites: United Nations: www.devbusiness.com Compete Caribbean: www.competecaribbean.org The bidders are expected to examine all terms & conditions and specifications in the RFT document. Failure to furnish complete information as mentioned in the RFT document or submission of a proposal not substantially responsive to the RFT document in every respect will be at the bidder’s risk and may result in rejection of the proposal. 5. VENUE AND DEADLINE FOR SUBMISSION OF PROPOSALS Signed electronic PDF versions of the proposal (s) shall consists of two separate parts, namely: Technical Part & Financial Part, must be received via email to: [email protected] by 2:00 pm (GMT6) on May 20, 2015. PART 11: SCOPE OF SERVICES 6. GENERAL BACKGROUND 4 CPPL intends to produce and market a natural dietary supplement to be consumed as part of a dietary intervention program for the management of hyperglycemia, obesity and hypertension. The Company plans to market its product in CARICOM, United States of America and the European Union. In order to deliver its products & services to customers cost effectively and efficiently, free from food safety risks, CPPL needs to streamline its business processes, and production & food safety systems. The Company is currently in the process of implementing an FSSC 22000 certification. The HFB Line therefore must be in compliance with Codex Alimentarius standards. CPPL intends to establish a “Turn Key” contract with the winning bidder. 7. SCOPE To supply a complete HFB Line, install and commission said HFB Line at Caribbean Premier Products Factory located at 963 Forest Drive, Belmopan, Belize Central America. The HFB Line shall be in accordance with the following diagrams and specifications and capacities provided as annexes (Refer to ANNEX I – VI. These annexes form an integral part of this RFT Document). In addition to the HFB Line the Supplier shall include a Spare Parts List and one (1) set of recommended spare parts. The equipment layout must utilize space efficiently and allow space for future expansion. The Supplier shall be responsible for shipping the complete Line, INCOTERMS CIP, Port of Belize. CPPL will be responsible for the clearing of the HFB Line and costs associated including import duties, brokerage, landing charges and inland freight. 8. TERMS OF REFERENCE 5 The successful Bidder will be required to sign a Supplier’s “Turn Key” Contract. The Terms of Reference for the Supplier who is selected will include the following: a. To supply a complete Hotfill Bottling Line, inclusive of a set of recommended spare parts and spare parts list, that meets the specifications detailed in this RFT in Article 8 and ANNEX I - VI. b. To ensure that the equipment is in compliance with Codex Alimentarius standards. c. To set up the entire Line in an area that complies with the dimensions in Annex II at the Supplier’s location. d. To host two representatives of CPPL at the Supplier’s location with a demonstration of the Hotfill Bottling Line in full operations. (This is a requirement prior to shipping of the equipment). e. The supplier will be required to utilize a credible, reliable freight company to ensure the promptest and safe delivery. f. The Supplier must ensure that the complete HFB Line is labeled and packed properly in a way that will facilitate the installation in a timely manner at CPPL factory. g. The supplier shall insure the entire Hotfill Bottling Line, with a reliable, credible Insurance company and shall ensure that the indemnity payable under the transportation insurance be at least 100% of the contract amount in the currency of the contract in favor of CPPL. h. To install and commission the equipment at CPPL factory as stated in Article 2. i. Provide appropriate training to CPPL’s personnel and provide written operation procedures in English language, for the Equipment and emergency safety features. j. Hand over all manuals for the equipment including electrical drawings, operations and maintenance (see Annex I). (All Manuals for equipment must be clear, precise and provided in the English language). k. Handing over and closure when equipment is in full operations. l. Provide appropriate terms and conditions of Warranty, minimum 1 year on all Equipment. 9. SUPPLIER’S PRESENTATION/SITE VISIT 6 The selected Supplier must be willing to host at least two (2) representatives from CPPL for an inspection visit at the Supplier’s location. The purpose of this visit shall be for the representatives to inspect the complete HFB Line in full operation and verify its compliance with the specifications of the Equipment in line with the RFT documents and the submission of the Bidder in his/her financial and technical proposals. The presentation/site visit will provide the representatives with an opportunity to see the equipment first hand. The time of the presentation/site visit shall be determined by the Supplier and CPPL but must be done prior to shipping. 10.TIME FRAME The time period for the supply, installation and commissioning of the complete HFB Line is 4 to 6 months from the implementation start date stated in Article 3. PART 111: BIDDING TERMS & PRE-QUALIFICATION CRITERIA 11. CONDITIONS UNDER WHICH THIS TENDER IS ISSUED a. This tender is not an offer and is issued with no commitment. CPPL reserves the right to withdraw the tender and change or vary any part thereof at any stage. CPPL also reserves the right to disqualify any bidder, should it be so necessary at any stage. b. Timing and sequence of events resulting from this tender shall ultimately be determined by CPPL. c. No bidder or any of the bidder’s representatives shall have any claims whatsoever against CPPL arising out of, or relating to this tender or these procedures. d. Tenders lodged after the tender closing date and time will be deemed late and will not be considered. e. Bid Prices shall be fixed and valid for up to four (4 weeks) subsequent to the implementation start date stated in Article 3 of this document. (Once the Bidder is selected, his/her prices shall be fixed up until the project is complete in its entirety). f. All bidders by virtue of their “Tender” agree to the following: In the event a bidder withdraws his/her bid or should the bidder be awarded the contract and fail to sign the contract before the deadline defined in Article 3, the bidder shall be suspended 7 indefinitely from further participation in any bidding or contractual arrangements with CPPL. 12.RIGHTS TO THE CONTENTS OF THE PROPOSAL For the all bids received, the proposal and accompanying documentation will become the property of CPPL and will not be returned. CPPL is not restricted in its right to use or disclose any or all of the information contained in the proposal (s) and can do so without compensation to the bidders. CPPL shall not be bound by any clause in the proposal indicating confidentiality or restriction in its use or disclosure of any part or whole of the contents of the proposal (s). 13. ACKNOWLEDGEMENT OF UNDERSTANDING OF TERMS By submitting a proposal, each bidder shall be deemed to acknowledge that it has understood and accepted all terms, conditions and limitations of all sections of this RFT document. 14. EVALUATION OF PROPOSAL Only proposals that fully satisfy all the requirements specified in this RFT document shall be evaluated. 15. LANGUAGE OF PROPOSAL The proposal and all required documents shall be written in English and where translation is required, a certified copy of the original document shall also be included. 16. ELIGIBILITY OF CRITERIA The Supplier who will be engaged must be from a proven credible source and should have proven mix of skill and expertise in the installation and commissioning of the Equipment. The Supplier must meet the following minimum criteria. a. Previous performance in providing similar Hotfill Bottling Lines. b. Must have supplied, installed and commissioned at least two (2) such similar HFB Bottling Line. c. Must have a minimum of five (5) years professional experience in the installation and commissioning of similar equipment. 8 17. PROPOSAL SUBMISSION Bidders should submit their proposals consisting of two (2) separate parts identified as Technical and Financial: a. Technical Part – This part should be prepared in accordance with the details listed in this RFT document, Scope and Bidding Terms, and inclusive of all the information called for in the attachments I-VI. The Technical Proposal shall include: Brief Summary of the Supplier and his team, System Description (main body of proposal): Overall description of the system with particular attention to equipment design, cycle time, process capability, material handling, and rejects strategy. Facility Requirements: In addition to the General considerations for Air Supply and Electrical Power Supply (see Annex I), Bidders are required to submit a Layout Map showing the “footprint” of the entire Line in the allocated space (Floor plans and sample layouts supplied for illustrating equipment). For the proposed system the bidder will provide in a table all required facility support items. Interface items to be addressed include power, air, concrete work, lighting, and other structural requirements. The supplier must clearly state in the proposal what work is the responsibility of “The Company”. (Should there be any special foundation requirement it must be indicated at the time of quotation). Documentation: All required documentation as stated in Annex I. List of recommended Spare Parts. Warranty: The supplier must warrantee the system in total for a period that equates to a minimum of twelve months at design capacity volumes, after acceptance on “The Company” floor. Suppliers must state all conditions and reservations applying to this warranty as well as response times for service calls and replacement parts. (Preventive maintenance actions or one-off minor repairs that can be addressed internally in less than one hour are not included in the supplier's liability.) “The Company” will consider any extended warranty or maintenance service options that will guarantee uptime and/or reduce our in house support requirements. Additional Supporting Materials: The supplier should include any supporting documentation or literature that aids in illustrating the proposals. Terms of Reference 9 Detailed Approach, work breakdown structure for installation and commissioning, Implementation Schedule & Deliverables. The Bidder must also provide a Resume and copy of certificates, evidence of previous performance in providing similar equipment and at least two (2) references from customers that have purchased similar HFB Lines. b. Financial Part – This part should be quoted in United States dollars (USD) and should be itemized in detail and inclusive of all taxes. Prices shall be fixed as indicated in Article 11. The quote shall include the total cost of the HFB Line INCOTERMS CIP, Port of Belize, and shall include a detail breakdown of the cost of the equipment, spare parts and accessories. In addition, a summary table is requested in this section to present the proposed system(s), and to compare and contrast alternatives and options requested herein. For the installation and commissioning of the HFB Line, a detailed work and costs breakdown structure including number of employees and wages per day and throughout the project, consultancy fees daily rate for installation and commissioning, training, expenses such as Travel, Boarding & Lodging, Local Transportation, etc. Include the number of days and manpower required and any other item or cost the Supplier sees necessary in completing the “Turn Key” contract. Payment Terms: Standard terms of payment shall be as follows: a 1st downpayment of 40% for the equipment upon signing of the Contract, a 2nd downpayment of 40% of the equipment upon presentation of Bill of Lading and adequate Shipping Insurance documents and a 3rd and final payment of 20% for the equipment upon completion of installation and commissioning of the HFB Line to the satisfaction of CPPL as per contractual arrangements and handing over of all manuals, spare parts and deliverables detailed in this RFT document. The Installation and commissioning costs shall be paid in one (1) lump sum upon completion of same and meeting all requirements of the “Turn Key” contract. c. LATE TENDERS 10 Tenders lodged after the closing time will be deemed late and will not be considered. d. ACCEPTANCE OF TENDERS CPPL is not bound to accept the lowest priced tenders or any tender. Tenders not accepted will be notified by email. CPPL reserves the right to negotiate with other tenderers in the event that a contract cannot be successfully obtained with the preferred tenderer. PART IV: TENDER ADVERTISEMENT e. Procurement Notice as it appeared in the United Nations and Compete Caribbean websites: Procurement Notice Country of project: BELIZE Funding source: IDB Project: Supply, Installation and Commissioning of a complete Hot Fill Bottling Line (HFB Line) Title: ALL NATURAL TROPICAL FRUIT JUICES FOR DIABETICS Business Sector: Equipment Supply Project ID No.: BL-CC4037 Grant No.: ATN/CJ-12159 & ATN/CF-12160 Bid No.: TENDER 06/2015 Deadline: May 20, 2015 Request for tenders for the supply, installation and commissioning of a complete Hot Fill Bottling Line. Interested bidders may download the Request for Tenders document from the following website: United Nations: www.devbusiness.com Compete Caribbean: www.competecaribbean.com * Contact Info Agency: Caribbean Premier Products Limited Address: 963 Forest Drive, Belmopan, Belize Attn: Andre Mahmud Tel: (501) 822-2200 Fax: (501) 822-2102 E-mail:[email protected] Website: www.coooldelight.com 11 “Compete Caribbean is a US$40-million private sector development program jointly funded by the Inter-American Development Bank (IDB), the United Kingdom Department of International Development (DFID) and the Canadian International Development Agency (CIDA) (now called, Department of Foreign Affairs, Trade and Development of Canada (DFATD), to provide technical assistance grants and investment funding to support productive development policies, business climate reforms, clustering initiatives and Small and Medium Size Enterprise (SME) development activities in 15 Caribbean countries. Projects in the Organization of Eastern Caribbean States (OECS) are implemented in collaboration with the Caribbean Development Bank.” ANNEX I Hot Fill Fruit Juice Beverage Production Line I. General Design Description: a. Hot fill Fruit Juice Production Line b. Rated Production Capacity – 6000 bottles per hour (Adjustable Speed) c. Products: i. Fruit Juice with and without Pulp ii. Juice content – (10% - 100%) iii. PH - ≤ 4.3 d. Packaging type : PET Bottles – 350 ml and 500ml e. Cap – HDPE - Size 38mm f. All equipment electrical Requirements – 208-230 480V, 3PH, 60hz g. All equipment must fit in allocated space as per attached document - (Allocation for Hot Fill Line). h. Line must meet temperature and time specs as per document – Profile of Hot fill Line attached i. All equipment built and installed to 3A Sanitary Standards j. Production Line Equipment Configuration: a. Blending Tank with High Shear Mixer b. Pasteurizer c. Washer/Filler/Capper d. Inverted Conveyor e. Cooling Tunnel f. Bottle Dryer g. Shrink Sleeve Label Applicator & Tunnel h. Trayless Case Packer & Tunnel k. Equipment Details: a. Blending Tank: i. Material – SS304 ii. Volume – 1800 gals (6813 Liters) iii. Chilled Storage iv. Thermometer v. Glass level Gauge vi. High Shear Emulsifying Head vii. Top Feed and Bottom Discharge viii. CIP cleaning ready b. Pasteurizer: i. Material – SS316 ii. Plate Type – Wide Gap (17mm between plates) iii. Temperature Recorder – 2 Pens ( Record Temp of: Heating Medium, Pasteurized finish product) iv. Capacity – 800 gals per hour v. For Temperatures and holding times please see attached file: (Profile of a Hot Fill Line). vi. Magnetic Filter inline before Pasteurizer. c. Filler: i. ii. iii. iv. v. vi. Material – SsS316 Capacity – 6000-7000 bottle per hour – (500ml) MonoBlock – Washer(disinfectant rinse) / Filler / Capper w/loader Liquid – Hot Fill Liquid Temp - 87.2 C Filler Bowl must be CIP Ready Bottle Size – See technical data on Bottles Attached 12 Annex IV - C5576PD_B 500ml Headsets Single Bell Mexico Annex V - C5517PD_B 300ml Active Hinge vii. Cap size – See technical data on Caps attached. Annex VI - cr-crap 37_30_2 Hotfill d. Inverted Conveyor: i. Material – SS304 ii. Details as per file: (Profile of a Hot Fill Line). e. Bottle Chiller Tunnel: i. Product Temperature after exit – 90F (32.2C) f. Bottle Dryer i. Dryer to blow excess liquid from bottles prior to labeling g. Shrink Sleeve Labeler and Tunnel i. 6000 bottles per hour Sleeve Label Applicator ii. Steam Shrink Tunnel h. Bottle Dryer i. Trayless Packer with Shrink Tunnel NOTE: All conveyors serviced by automatic lubricating systems. IV General Considerations: a. Air Supply 1. All equipment supplied requiring compressed air shall operate on plant air with the following characteristics: Oil Content - variable Pressure – 100 PSI (6.89. bar) minimum, 125 PSI (8.61 bar) maximum Dryness – variable 2. Specifications for air requirements shall be submitted to CPPL by the Supplier. The ultimate equipment performance is the responsibility of the Supplier. 3. Equipment requiring more stringent air standards shall be equipped with its own self-contained air supply systems, or air conditioning (filtration, dryer, lube, etc.) system. 4. All equipment requiring lubrication via the air supply shall be supplied with the proper lubricators. b. Electrical Power Supply Unless otherwise noted in particular sections of this Specification, the following conditions shall be adhered to: 1. All equipment shall be supplied to operate on three-phase power 208-230/480 volts 60Hz. 2. All equipment supplied shall be capable of handling voltage sags. The equipment shall be immune to all of the follow voltage sags. The term immune refers to the equipment's ability to cope with voltage sag so that no permanent damage is done to either the equipment or the product including the loss of data. a) A sag that is 50% of nominal voltage and lasts for either 10 cycles (50 Hz) or 12 cycles (60 Hz) b) A sag that is 70% of nominal voltage and lasts for either 25 cycles (50 Hz) or 30 cycles (60 Hz) c) A sag that is 80% of nominal voltage and lasts for either 50 cycles (50 Hz) or 50 cycles (60 Hz) 3. DC power requirements shall be self-contained on the machine. c. Documentation A. All documentation shall be written in English and native language. All foreign words shall have an English translation supplied, preferably in the vicinity of the original text. B. All equipment supplied shall be accompanied by three copies of maintenance and service documentation. This documentation shall include the following, in formats acceptable to the purchasing plant’s systems: 1. All pneumatic diagrams and layouts 2. All electrical and electronic diagrams and layouts 3. All lubrication diagrams and layouts 4. All hydraulic diagrams and layouts 5. All coolant diagrams and layouts 6. All documentation for standard purchased items as supplied by the original component Supplier, except items listed on the approved Supplier lists. 7. Preventive maintenance schedules 8. Detailed drawings and sub-assembly drawings, not engineering drawings, are required. 9. When standard components are utilized in the equipment, such as bearings, belts, seals, wipers, etc., the Supplier shall furnish the original manufacturer's name and part numbers. 10. Spare parts lists including pricing and delivery 11. Machine Manuals (Maintenance, Operator Instructions, Safety Instructions) 12. A complete set of photographs or a videotape showing guarding, hydraulic unit, electrical panel location and any other views that would aid in reassembly of the machine(s). 13. Any software for machine operation or maintenance 13 14 15 16 17 18