Finance one-page handout

The full schedule of Finance processing deadlines is posted here: http://controller.umn.edu/upgradecutover. Watch
this site for any clarifications or additions.
The deadlines published are for recording transactions in the financial system during the cutover period of The
Upgrade. “Cutover” is the period during which many systems will either be unavailable or in view-only mode. Cutover is
the time during which the actual upgrade will occur. For Finance tasks the cutover period will begin for most people at
4:00 p.m. on April 8 and last through the morning of April 20 (in effect, seven business days). EFS, PeopleSoft Finance
version 8.9, will be available for inquiry only during the cutover period.
Transaction preparers are responsible for completing their tasks and cleaning up transactions that cannot be fully
processed by the deadlines. Approvers must ensure transactions are reviewed and acted upon by the deadlines. The
deadlines published here are for the University as a whole.

April 8 by 4:00 p.m., end users will no longer be able to enter or process transactions in EFS until after Go
Live (April 8 is the last day to do things in EFS, PeopleSoft Finance version 8.9). Note that some transaction
processing and approval deadlines are earlier than this. See the Finance cutover website.

April 9 central units to wrap things up in EFS and prepare data and the system for The Upgrade. After this
point, EFS 8.9 will be in view-only mode.

April 10, morning of, data from EFS 8.9 will be loaded into the data warehouse, UM Reports, and EFS
Reporting Instance. The Upgrade will begin in earnest Friday morning April 10.
EFS transaction activity will be monitored on April 9. Any transactions attempted that day will not be processed. So that
The Upgrade runs smoothly, we must ensure all transactions are in a certain state at the point the cutover
begins. Please do not enter transactions after the published deadlines.
Have necessary items on hand prior to April 9. The University's Procurement Card (PCard) will be available for
purchases during the cutover period. If emergency purchasing needs arise during cutover that are not allowable on the
PCard, or the supplier does not accept the PCard, contact Purchasing Services at 612-624-2828. Those with purchasing
responsibilities must work together to carefully review their department’s business needs for April to ensure that
adequate equipment, supplies, and services will be ordered ahead of time and available throughout the cutover period.
For more details on planning ahead for purchasing, see: http://z.umn.edu/aprilbuying.
upgrade.umn.edu
Finance, March 19, 2015