to - Cornerstone Glass

PRESENT
SPONSORSHIP CONTRACT 2015
The 7th Annual 2015 Degenerate Flame Off promises
our sponsors a popular fan base, amazing glass blowers,
and wonderful exposure for your business. It’s our mission
to attract the best artists in our nation to compete and
showcase their talents at this national hub for glass. This
competition is only as strong as the supports behind it,
we are requesting your continued sponsorship. Cornerstone
Glass, Inc.together with Northstar Glassworks promises to
make thisyear’s DFO a must-not-miss event!
1068 W 2nd Ave, Eugene, OR 97402 • 541-341-1788
cornerstoneglass.com/dfo
EXECUTIVE $5000
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Interactive link on website.
Logo prominent across all DFO 2015 media.
14 MC shout outs during event.
2 Optional Judge positions.
3 Banners hung at event.
UNIQUE BENEFITS
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Logo on Main stage screen during music and entertainment acts.
Advertising on Social Media Outlets.
VIP lounge access for up to 8 people.
2 Complimentary standard hotel rooms.
On site designated parking.
Your choice of either Double booth or 4 additional VIP tickets. Booth spots will be chosen on a 1st pay
basis. Option of adding additional booths at $1000/booth.
BALLER SPONSORSHIP $2,000
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Interactive link on website.
10 MC shout outs during event.
1 Optional Judges position.
1 Banners hung at event.
VIP lounge access for up to 4 people.
Up to 4 additional event tickets may be purchased at 1/2 price. (No VIP access for these additional tickets)
Option to set up a booth for $400 at event for vending/product promotion.
BOSS SPONSORSHIP $1,250
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Company Logo on website.
6 MC Shout outs during event.
1 Banner.
4 event tickets.
Up to 4 additional GA tickets may be purchased at 1/2 price.
Option to set up a booth for $600 at event for vending/product promotion.
BRO’ED OUT SPONSORSHIP $500
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Company Logo on Website.
5 MC Shout outs during event.
1 Banner.
2 General Admission event tickets.
SHOW INFORMATION
PLEASE READ THIS SECTION CLEARLY AS WE HAVE CHANGED THE ENTIRE FORMAT OF THE EVENT.
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We have changed the format for this year’s competition. This year we will have 7 teams of 2 artists each
competing.
Opening hours are as follows:
o Friday, June 19th – 10am to Midnight
o Saturday, June 20th – 10am to 2am
o Sunday, June 21st – Noon to 5pm
Competition day has been moved to the Friday, June 19th (first day of the event) from 11am to 9pm.
Demo day is Saturday, June 20th from 11am to 10pm
Awards Ceremony will also be taking place on Saturday, June 20th during the evening.
The 3rd day of the event, Sunday, June 21st, is now a brunch/wrap up day. This is to give everyone more
time to break down and say their proper goodbyes, without interfering with the voting and the awards
ceremony.
EVENT PASSES:
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All necessary items to attend the Flame Off will be handed to you at the Sponsor / Artists checking booth
located at the main entrance of the event.
You can also pick up your attendance pack the day before the event at the Cornerstone Glass office from
11am – 4pm
If you are not able to attend the show you can send 1 person in your place to pick up your passes for the
event, this gives you the ability to hand out your attendance tickets and/or wristbands to whomever you
desire: as giveaways, to customers, employee’s, friends, etc.
EVENT PASSES AND WRISTBAND TERMS
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Every attending individual needs to present a General Admission ticket to get into the event.
Once ticket is presented at the door, a wristband will be given for you to wear throughout the entirety of
the show.
Wristbands will not be replaced. It is your responsibility to ensure your wristband stays intact throughout
the 3 days
Every attendant will be asked to show a form of ID to make sure they are of age to enter the show.
VIP wristbands only grant access into the Sponsor VIP Lounges.
VIP Wristbands do not take the place of a General Admission Wristband, you will need to have both.
No children, dogs, or pets of any kind. Only Service dogs with government approved paperwork, a service
vest, and prior approval will be allowed. (No Therapy animals of any kind)
I have read and acknowledge the Event Passes terms _________ (Initial here)
BOOTH INFORMATION:
IF YOU DID NOT APPLY FOR A BOOTH, FEEL FREE TO SKIP THIS SECTION
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Booths are assigned to sponsors based on seniority and the order payment was received. The only
sponsors who can “choose” their booth spaces are the Executive Level sponsors.
Each inline booth will be set up under a white tarp about 8’ tall on the front end, held up by metal post on
each corner.
There are no separators dividing each booth.
Booths are set up outside on top of asphalt, tightly packed gravel floor or grass, therefore the ground
might, and probably will be slightly uneven.
The roof tarps do not protect 100% from the weather, in the event of rain/hail/snow or high wind you will
need to provide with your own protective cover for your merchandise.
EACH 10’ X 10’ BOOTH WILL CONSIST OF:
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One 8’ table, undraped
Two side chairs (additional chairs can be provided upon request free or charge)
One electricity outlet (you must provide your own power strip)
Wi-Fi for merchant processing only.
You are welcome to bring in additional tables and chairs if you like.
There is no signage provided for your booth, it is up to the vendor/exhibitor to provide their own signage
BOOTH OPERATION AND HOURS
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Regular booth operating hours are from 10am to 8pm.
We cannot provide full lighting for your booth at night. If you choose to keep operating your booth after
8pm you are required to provide your own lighting.
Each vendor is responsible for putting away / locking / dismantling of their own merchandise at night.
Like every year, we do have volunteer lookouts keeping an eye on all booths at night, however we are not
responsible for any merchandise that is missing, lost or damaged. In the past, we have not had major
issues with theft or damage.
Only vendors with booth will be allowed inside the show-grounds up to 2 hours before doors open to the
public.
We recommend being open for business as soon as doors open on the first day of the show. There is
usually a rush to purchase merchandise in the early morning.
SET UP TIME FOR ALL VENDORS WITH BOOTHS IS THE FOLLOWING:
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Thursday, June 18th - 9:00 am - 5:00 pm
Friday, June 19th - 7:00 am - 9.30 am
Doors open to the public at 10 am on June 19th
SHIPPING BOOTH CONTENTS TO SHOW SITE
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If you are planning on shipping the contents of your booth to the show, please make sure they arrive
between Tuesday, June 15th and Thursday June 18th.
We do not have a storage facility, so we cannot accept shipment before the aforementioned time.
Our facility does not have a loading dock or a fork lift. Make sure your currier has a delivery vehicle with
a lift gate where necessary.
Ship all contents to:
ATTN: DFO
Cornerstone Glass Inc.
1068 W 2nd Ave
Eugene, OR 97402
BREAKDOWN:
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Sunday, June 21st is now a brunch /meetup /breakdown day. Awards ceremony is no longer held on
Sunday. Vendors are allowed to break down any time after the doors open to the public.
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It is imperative that you complete breakdown by 5pm that afternoon. If you cannot complete breakdown
by then, you must finish up the next day during business hours. This is to give our staff a full nights rest
after a very busy weekend.
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If you require to ship anything from the show grounds we ask you to fill our Shipping Form completely,
including payment method. Shipping form can be found at the end of this document. (Copies of this form
can be provided to you at the front office at any time during the show)
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All shipments will leave the show grounds the following Monday, June 30th.
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If you are arranging your own custom shipping method please make sure you schedule pick up time with
your carrier for Monday, June 30th between 11am and 5pm.
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We do not have a loading dock or a fork lift so make sure your carrier has vehicle with a lift gate. Pickups
without a lift gate will be refused.
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We ask you to provide your own packaging material. If you require to use our material, there will be a
material fee charged to your account.
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If you are shipping anything in pallets, you must provide your own pallet and pallet securing materials.
Our facility does not have pallets or strapping equipment in hand.
PARKING
If you are an Executive Sponsor or are vending at the event you are allowed 1 parking spot in our designated
parking lot located near the show grounds.
A pack containing all your designated event passes, VIP wristbands (where applicable) and Parking tickets (where
applicable) will be available for pickup on Thursday, June 18th from 11am to 4pm, and during show hours at the
Sponsor /Artists check-in booth on the main entrance. You will be asked to sign upon delivery. From there it is your
responsibility to have all passes and/or wristbands present upon arrival at the show.