Section 2 - College of Social Work

College of Social Work
Field Manual
Revised May 15, 2015
Table of Contents
Chapter 1: Introduction
Section 1: The College of Social Work
1.1 The Vision
1.2 The Mission
1.3 Guiding Values
1.4 Goals of the College of Social Work
Section 2: Embrace Difference. Seek Justice. Be the
Change
Section 3: Curriculum Principles
Section 4: Core Competencies
Section 5: Field Education Overview
5.1 Generalist/Foundation Practicum
5.2 Advanced Practicum
Chapter 2: Roles & Responsibilities
Section 1: Field Office Staff
Section 2: Role Descriptions
Section 3: Field Instructor Responsibilities
Section 4: Student Responsibilities
4.1 General Responsibilities
4.2 Field Code of Conduct
Section 5: Field Liaison Responsibilities
5.1 Educational Coordination Roles
5.2 Administrative Coordination Roles
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Chapter 3: Program Overview
Section 1: BSSW (Bachelor of Science in Social Work)
1.1 Courses
1.2 Underlying Assumptions
Section 2: MSW (Master of Social Work)
2.1 Courses
2.2 Evaluation Projects
Section 3: Human Rights Activity (HRA) Policy
Section 4: Hours Policy
4.1 Hours Requirements
4.2 Special Conditions
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Chapter 4: Field Placement
Section 1: Field Placement Process
1.1 Step 1: Meet Practicum Eligibility
Requirements
1.2 Step 2: Complete Field Practicum
Questionnaire
1.3 Step 3: Match Student to Agency
1.4 Step 4: Refer Student to Field Agency
1.5 Step 5: Attend Pre-placement Interview
1.6 Step 6: Confirm Placement
1.7 Step 7: Prepare for the Field Placement
1.8 Additional Field Information
1.9 Social Worker Trainee License (MSW only)
1.10 International Placements
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Section 2: During the Practicum
2.1 Student Personal Safety
2.2 Professional Liability Insurance
2.3 Tracking Hours & Supervision
2.4 Developing the Learning Agreement
2.5 Field Liaison Site Visits
2.6 Ending the Placement
2.7 Grading & Evaluation
2.8 Problems in Placement
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Chapter 5: Field Database
Section 1: Field Database Resources
1.1 Background
1.2 Access & Logging In
1.3 Completing Forms (Instructional Videos)
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Chapter 6: For Field Agencies
Section 1: Selection of Settings for Field Placement
1.1 Criteria for Selection of Settings
1.2 Agency Application Process
1.3 Criteria for Selection of Field Instructors
Section 2: Benefits for Agencies & Field Instructors
Section 3: Planning & Development
3.1 Professional Advisory Committee (PAC)
3.2 Field Instruction Training (FIT)
3.3 Continuing Education
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Chapter 7: Additional Policies
Section 1: Employment-based Field Placement
(EBP)
1.1 EBP Requirements
1.2 Completing the Application
1.3 Additional Information
Section 2: Single Placement Option (SPO)
2.1 Completing the Application
Section 3: International Placement Policy
Section 4: Links & Resources
Chapter 8:
Appendix
Section 1: Workflow – Placement Details
Section 2: Workflow – Resolving Concerns in Field
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Chapter 1
Introduction
Section 1
The College of Social Work
The Vision
Goals of the College of Social Work
Embrace Difference. Seek Justice. Be the Change.
Our mission and vision statement inform three over-arching program goals.
The goals address our commitment to education, scholarship, and service
programs that value diversity, engagement, collaboration, and the conduct of
research for change. Toward that end we seek to:
The Mission
The College of Social Work, through excellence in teaching, research, and
service, prepares leaders who enhance individual and community well-being,
celebrate difference, and promote social and economic justice for vulnerable
populations. The college fosters social change through collaboration with
individuals, families, communities, and other change agents to build
strengths and resolve complex individual and social problems. As an
internationally recognized college, we build and apply knowledge that
positively impacts Ohio, the nation, and the world.
Guiding Values
‣ Dignity and worth of the person
‣ Importance of human relationships
‣ Building knowledge through open inquiry
‣ Competence
1.
Recruit and train a diverse student population to practice social work in
a manner that enhances individual and community well-being, values
difference, and promotes leadership in attaining social and economic
justice.
2.
Engage in scholarship that addresses complex individual and social
problems and expands a knowledge base of research-informed
strategies that positively impact society.
3.
Maintain collaborative and engaged relationships with our
communities and promote a shared exchange of ideas and efforts that
enhance the profession and the larger society.
The College of Social Work is accredited by the Council on Social Work
Education (CSWE). Please view the following link for more information about
the accreditation: www.cswe.org.
‣ Integrity
‣ Social Justice
‣ Service
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Section 2
Embrace Difference. Seek Justice. Be the Change.
The college’s mission, vision, goals, and curriculum principles demonstrate a
commitment to helping students master the core competencies and practice
behaviors inherent in social work practice. The curriculum is designed to
provide the knowledge, skills, and values that will allow our graduates to
practice with individuals, families, groups, organizations, and communities,
and to become leaders for change in their communities.
The primary mission of the College of Social Work is to prepare future social
work leaders and practitioners. Courses cover basic and advanced concepts
from upholding the values and ethics required for social work practice to
gaining skills in advanced practice methods and evaluation. A
critical perspective is emphasized throughout the
curriculum, as students are challenged to
question and analyze social policy, human
behavior, social research, and theoretical
frameworks. Additionally, the college
emphasizes the values of celebrating
difference, promoting social and
economic justice, and serving
vulnerable populations.
Celebrating difference is promoted in the
classroom and the field practicum as a way to help
students acquire knowledge and skills pertaining to
diversity. The curriculum reflects an understanding of global diversity, and the
diversity of Central Ohio and provides students the knowledge and skills to
respond effectively. For example, our undergraduates are required to
complete an introductory diversity course and then a required major course
which emphasizes practice with Somali, Appalachian, and Hispanic clients as
these populations are prevalent in the Central Ohio area. For students at all
educational levels, field placements highlight exposure to diversity with
respect to race, ethnicity, age, gender, sexual orientation, and socioeconomic
level.
Advocating for human rights and promoting social and economic justice for
vulnerable populations is a primary component of practice and part of the
college’s mission. Students are challenges to identify and examine societal
oppression and practices that perpetuate the struggles of vulnerable
populations and to advocate for change. Each year in the program, students
must complete Human Rights Activities (HRA) comprised of hours devoted to
advocacy and volunteer efforts. The college’s mission also highlights the
premise of building on client strengths to resolve complex
individual and social problems. This perspective is woven
throughout the curriculum. These components of the
program emphasize the core competencies associated with
advancing human rights, fostering social and
economic justice, and engaging in policy
practice to advance social and economic
well-being.
The college embraces the concept that
practitioners must have the competence to
intervene with multiple client systems and
at multiple levels. This is noted in the
mission’s focus on preparing graduates who
enhance individual and community well-being
and foster social change through collaboration
with individuals, families, communities, and other change agents.
Our curriculum emphasizes the integration of micro and macro
practice . To effectively foster social change, practitioners must be able to
identify evidence-based methods, assess their applicability to the client
populations they serve, and evaluate the effectiveness of their interventions/
services. The undergraduate and graduate program requires a research
sequence to challenge students to understand, synthesize and employ
empirical and theoretical information to inform social work practice.
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Section 3
Curriculum Principles
‣
Hands-On & Immediately Relevant
A clear connection exists between the course work and practice in the
community. Each course has hands-on opportunities and students leave
every curriculum sequence with an understanding of its importance in
their future practice.
‣
‣
Recognizes The Integration of Micro & Macro Practice
The effective practitioner has skills to practice with individuals and
families, but also communities and organizations. Students have the
opportunity to develop advanced skills in both areas.
Teaches Evidence-informed Practice
Students can critically evaluate interventions, their application to unique
client populations, and assess their own interventions.
‣
Creates Practitioners Prepared for Advocacy & Leadership
Our students leave with skills, and a commitment, to seek change at
micro and macro levels.
‣
Recognizes the Ubiquity of Addiction
Addiction disorders are often the defining characteristic of the
intractable client in many practice settings. The curriculum prepares
students to understand and respond to addiction.
Produces “Shovel Ready” Graduates
Students leave prepared to practice, with excellent skills in all facets of
their area of practice. We engage the practice community in an evolving
definition of shovel ready.
‣
‣
Addresses Diversity in its Global & Local Context
The curriculum reflects an understanding of global diversity and the
unique diversity of the Columbus and Central Ohio area and provides
students the knowledge and skills to respond effectively.
Stays Connected with the Practice Community
A progressive and dynamic curriculum includes an awareness of trends in
the community and is prepared to adapt to, and more importantly, to
influence those trends.
Conducts Student Assessment That Confirms Mastery
Our approach to assessing students confirms that each individual has
mastered the competencies defined for that class.
‣
‣
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Produces Graduates Committed to the Profession
Our students embrace the values of the profession, take pride in their
identity as social workers, and work for the advancement of the social
work profession.
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Section 4
Core Competencies
Courses in both the undergraduate and graduate levels are designed to
ensure that graduates achieve competence in the following areas:
1. Identify as a professional social worker and conduct self
accordingly.
Social workers serve as representatives of the profession, its mission, and
its core values. They know the profession’s history. Social workers commit
themselves to the profession’s enhancement and to their own
professional conduct and growth.
2. Apply social work ethical principles to guide professional
practice.
Social workers have an obligation to conduct themselves ethically and to
engage in ethical decision-making. Social workers are knowledgeable
about the value base of the profession, its ethical standards, and relevant
law.
3. Apply critical thinking to inform and communicate professional
judgments.
Social workers are knowledgeable about the principles of logic, scientific
inquiry, and reasoned discernment. They use critical thinking augmented
by creativity and curiosity. Critical thinking also requires the synthesis
and communication of relevant information.
4. Engage diversity and difference in practice.
Social workers understand how diversity characterizes and shapes the
human experience and is critical to the formation of identity. The
dimensions of diversity are understood as the intersectionality of
multiple factors including age, class, color, culture, disability, ethnicity,
gender, gender identity and expression, immigration status, political
ideology, race, religion, sex, and sexual orientation. Social workers
appreciate that, as a consequence of difference, a person’s life
experiences may include oppression, poverty, marginalization, and
alienation as well as privilege, power, and acclaim.
5. Advance human rights and social and economic justice.
Each person, regardless of position in society, has basic human rights,
such as freedom, safety, privacy, an adequate standard of living, health
care, and education. Social workers recognize the global
interconnections of oppression and are knowledgeable about theories of
justice and strategies to promote human and civil rights. Social work
incorporates social justice practices in organizations, institutions, and
society to ensure that these basic human rights are distributed equitably
and without prejudice.
6. Engage in research-informed practice and practice-informed
research.
Social workers use practice experience to inform research, employ
evidence-based interventions, evaluate their own practice, and use
research findings to improve practice, policy, and social service delivery.
Social workers comprehend quantitative and qualitative research and
understand scientific and ethical approaches to building knowledge.
7. Apply knowledge of human behavior and the social
environment.
Social workers are knowledgeable about human behavior across the life
course; the range of social systems in which people live; and the ways
social systems promote or deter people in maintaining or achieving
health and well-being. Social workers apply theories and knowledge
from the liberal arts to understand biological, social, cultural,
psychological, and spiritual development.
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8. Engage in policy practice to advance social and economic wellbeing and to deliver effective social work services.
Social work practitioners understand that policy affects service delivery,
and they actively engage in policy practice. Social workers know the
history and current structures of social policies and services; the role of
policy in service delivery; and the role of practice in policy development.
9. Respond to contexts that shape practice.
Social workers are informed, resourceful, and proactive in responding to
evolving organizational, community, and societal contexts at all levels of
practice. Social workers recognize that the context of practice is dynamic
and use knowledge and skill to respond proactively.
10. Engage, assess, intervene, and evaluate with individuals,
families, groups, organizations, and communities.
Professional practice involves the dynamic and interactive processes of
engagement, assessment, intervention, and evaluation at multiple levels.
Social workers have the knowledge and skills to practice with individuals,
families, groups, organizations, and communities. Practice knowledge
includes identifying, analyzing, and implementing evidence-based
interventions designed to achieve client goals; using research and
technological advances; evaluating program outcomes and practice
effectiveness; developing, analyzing, advocating, and providing
leadership for policies and services; and promoting social and economic
justice.
Additionally, each practicum level has corresponding practice behaviors
which operationalize the competencies. Please see the BSSW and MSW
syllabi available on the Field Education website for further information.
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Section 5
Field Education Overview
The Ohio State University College of Social Work embraces field education as
the signature pedagogy of the profession. This competency-based education
is critical to the successful development of the social work practitioner. The
field practicum is the portion of the student's educational program which
takes place in a human service setting under the instruction of an
experienced professional social worker. The activity of the practitioner is
directed to a purpose and guided by values, knowledge, and interventive
approaches which are collectively unique, acknowledged by, and identified
with the social work profession. Practica objectives and outcomes are
approved by the faculty with requirements for determining the level of
practice which is considered essential for competent performance.
It is expected that students will engage in actual practice; that the field
instructors will have social work degrees and the required practice
experience; and that the primary intent of the practicum experience will be
learning by students which enhances the proficiency with which they
practice as social workers.
The field practicum assists student in:
‣ Improving self-awareness
‣ Identifying personal strengths and limitations
‣ Sorting out and defining career interests
‣ Learning to practice within the framework of social work values
and ethics
‣ Examining one’s suitability as a social worker
Students usually describe their field practicum as the most useful, significant,
and powerful learning experience of their social work education. The field
placement allows concepts, theories, and principles learned in the classroom
to come to life.
Generalist/Foundation Practicum
The field placement for Bachelor of Science of Social Work (BSSW) and first
year Master of Social Work (MSW) students focuses on generalist skills. This
requires students to be knowledgeable about, and develop skills to intervene,
at micro, mezzo, and macro levels. Example skills for these students include:
‣ Interviewing
‣ Group facilitation
‣ Case planning
‣ Advocacy
‣ Resource referral & development
‣ Community Work
‣ Case management
‣ Research
‣ Supportive counseling / Problem solving ‣ Use of supervision
‣ Psychosocial assessments to identify client needs (not diagnostic)
Advanced Practicum
Second year MSW and Advanced Standing (ASAP) students undertake an
advanced field placement. Each student chooses a placement focus either at
the micro or macro level.
Advanced Micro-practice Practicum
1.
The field practicum focuses on intervention with individuals, couples,
families, and groups.
2.
Students develop an understanding of items such as human behavior
and psychopathology, human diversity, interpersonal relationships &
family dynamics, mental disorders, chemical dependency,
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interpersonal violence, consequences of illness and injury, and
evaluation of practice.
3.
Interventions include assessment and diagnosis, crisis intervention,
and brief and long-term psychotherapies.
Advanced Macro-practice Practicum
1.
The field practicum focuses on competency in social work
administration with entities such as governmental bodies, private
social welfare organizations, and/or communities.
2.
Students learn to analyze social problems, design programs, plan
services, evaluate programs, and become familiar with resource
acquisition and management strategies.
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Chapter 2
Roles & Responsibilities
Section 1
Field Offices & Staff
Director
Field Office Contact Information - by Campus
The director of field education has administrative responsibility for the field
practicum in the College of Social Work. The area of responsibility includes
planning and monitoring for all BSSW and MSW students inclusive of the
Columbus campus and the extended campuses at Lima, Mansfield, Marion,
and Newark. The director is programmatically responsible to the BSSW and
MSW program directors. The director provides administrative support and
consultation regarding practicum issues to all College of Social Work faculty.
Final responsibility for the field practicum curriculum rests with the
Educational Policy Committee of the college.
The Ohio State University, Columbus Campus
College of Social Work
400 Stillman Hall, 1947 College Rd.
Columbus, OH 43210
Fax: (614) 292-1409
At the Columbus campus, the assistant director and several field coordinators
have primary responsibility for practicum students and report to the director.
An additional individual serves as the field placement coordinator. The Lima,
Mansfield, Marion, and Newark campuses each have field staff to serve the
functions of placement coordinator and field education coordinator(s).
The director and the field office staff maintain membership in the college's
curriculum area groups (CAG) which are responsible for the field practicum as
an educational component of the curricula. CAG members facilitate the
ongoing evaluation of the content of the practicum courses; the integration
of theory and practice; and the essential involvement of the faculty. The
director develops and maintains important linkages for the college within the
university and broader human service community. Initial approaches related
to field practicum exploration have led to community service, research,
training/teaching, and funding opportunities for faculty, students, and
agency personnel. The Office of Field Education provides important linkages
through the exchange of information.
Postal address and faxes are on this page. Continue through the section to
see individual staff contact information including phone and email.
The Ohio State University, Lima Campus
Social Work Program
PS 135, 4240 Campus Drive Lima, OH 45804
Fax: (419) 995-8692
The Ohio State University, Mansfield Campus
Department of Social Work
104C Riedl Hall, 1760 University Drive
Mansfield, OH 44906
Fax: (419) 755-4101
The Ohio State University, Marion Campus
Department of Social Work
306 Morrill Hall, 1465 Mt. Vernon Avenue
Marion, OH 43302
Fax: (740) 725-6189
The Ohio State University, Newark Campus
Social Work Program Office
1179 University Dr.
Newark, OH 43055
Fax: (740) 366-5047
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Columbus Campus
Lisa Durham, MSW, LISW-S
Sarah Friedman, BSSW
Assistant Dean for Community
Engagement
Community Engagement Program
Manager
Director of Field Education
[email protected]
[email protected]
Office: (614) 292-5167
Office: (614) 292-4026
Columbus Campus
Elon Simms, MSW, LSW
Katie Spinks Justice, MSW, LSW
Associate Director of Field Education
[email protected]
Senior Field Coordinator & Director of
Career Services
Office: (614) 247-8719
[email protected]
Office: (614) 292-8780
Columbus Campus
Columbus Campus
Joseph M. Bowman, MSW, LSW
Chrissy Gilbert MSW, LISW-S
Field Coordinator
Field Coordinator
[email protected]
[email protected]
Office: (614) 292-5417
Office: (614) 292-6510
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Columbus Campus
Columbus Campus
Christy Kranich, MSW, LSW
Anna Stewart MSW, LISW-S
Field Coordinator
Field Coordinator
[email protected]
[email protected]
Office: (614) 292-3266
Office: (614) 292-5832
Columbus Campus
Columbus Campus
Jennifer Kreinbrink, MSW, LSW
Brittany Ward, BA
Field Coordinator
Community Engagement Program
Coordinator
[email protected]
Office: (614) 292-0183
[email protected]
Office: (614) 688-1487
Columbus Campus
Lima Campus
Marisa Kress, MSW, LSW
Nancy Stephani, MSW, LISW-S
Field Placement Coordinator
Field Coordinator
[email protected]
[email protected],
Office: (614) 292-5228
Office: (419) 995-8487
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Mansfield Campus
Newark Campus
Mary Jo Hawk , MSSW, LSW
Penny Carroll, MSW, LSW
Social Work Programs Manager
Field Coordinator & Lecturer
[email protected],
[email protected],
Office: (419) 755-4262
Office (740) 755-7777
Marion Campus
Teri Kinsway, MSW, LISW-S
Social Work Program Manager & Field
Coordinator School-based
Placements
[email protected],
Office: (740) 725-6185
Newark Campus
Jennifer Seas, MSW, LISW-S
Social Work Program Manager
[email protected],
Office: (740) 364-9523
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Section 2
Role Descriptions
A valuable and successful student field experience requires the involvement
of many people including the student, those at the field agency, and the
College of Social Work. This section defines the titles used when referring to
participants in the field practicum. The remainder of this Field Manual uses
these roles when discussing various field-related responsibilities.
Field Placement Coordinator: A college-based staff member assigned to
locate field placement opportunities for students. The field placement
coordinator contacts the education coordinator and/or field instructors to
determine if the specific agency is willing to accept social work students.
Education Coordinator: An agency-based individual designated by the
agency executive who represents the agency as the central administrative
contact and assumes the following responsibilities:
• Prepares, updates, and processes all evaluations of setting
documents including the affiliation agreement.
• Determines the number and rank of students to be requested.
• Facilitates the pre-placement screening process.
• Confirms the acceptance or rejection of referred students.
• Recommends potential field instructors.
• Channels communication from the college to field instructors and
actively participates in problem-solving and mediation between
students and field instructors.
• Informs practicum director of all changes impacting students.
• Oversees the orientation of students to the entire agency.
individual is responsible for the education of the student(s) while the
student(s) is at their agency. (See Section 3 for more details.)
Task Instructor: An agency-based individual who does not hold a practice
degree in social work (BSSW or MSW) but may be responsible for social work
related activities at the agency. This individual would fulfill a secondary role to
be responsible for learnings objectives, evaluations, and overseeing other
activities related to student field experience. For example, a Licensed
Professional Clinical Counselor (LPCC) at a mental health agency could
provide task instruction but could not be a field instructor.
Co-Instructor: An approved experienced social worker (with an MSW
degree) who co-instructs and serves as primary field instructor with the task
instructor to ensure that the requirements for social work supervision are met.
The use of co-instruction has historically been significant in the development
of non-traditional settings and allows for the use of the practicum site in the
absence of an experienced BSSW or MSW degreed practitioner in a potential
or approved setting.
Field Liaison: A college-based faculty/staff member or contracted
community professional assigned to assist students and field instructors in
obtaining and maintaining quality learning experiences in field practicum.
(See Section 5 for more details.)
Academic Advisor: A professional in the BSSW or MSW Program Office
responsible for assisting students with academic and curriculum advisement,
developing educational plans, interpreting university rules and procedures,
monitoring performance, and providing communication between students,
faculty, and administration.
• Updates relevant agency information in the Field Database.
Field Instructor: A social work practitioner employed by an agency who
serves as the student’s field supervisor on a voluntary (unpaid) basis. This
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Section 3
Field Instructor Responsibilities
1.
2.
3.
Confirm field start date and agency pre-placement requirements such
as background check, and immunizations with student prior to the
beginning of placement. Visit the Field Education website to review all
forms and the Field Calendar.
Become familiar with Field Practicum Course Syllabus and Performance
Evaluation and review when developing the Learning Agreement with
the student.
Assist student in designing, negotiating, and implementing a wide
range of field learning experiences in line with:
3.a. Expectations of the College of Social Work.
3.b. Expectations of the Field Practicum Course Syllabus.
3.c. Student individual needs and objectives.
4.
Help student become familiar with and utilize resources within the
agency as well as the larger social welfare system.
5.
Meet with the student for at least one hour weekly of planned
supervision to engage in continuing mutual educational assessment.
6.
Submit all required documentation:
6.c. Time Sheet: The Time Sheet allows the student to record hours
in field. Completed by the student and signed by the field
instructor.
7.
Recommend an appropriate, well-documented grade on the
evaluation by deadlines set in the Field Calendar.
8.
Communicate on a continuing basis with field liaison regarding
student’s performance and meet with field liaison in agency at least
once per semester.
9.
Develop a relationship with student that will provide a climate of
reciprocal learning.
10. Encourage maximum student activity and creativity within
educationally sound limits.
11. Provide student with access to self or support staff.
12. Act as a primary role model of a professional practitioner.
6.a. Learning Agreement/Evaluation: The Learning Agreement
details the educational goals for the student’s learning within
the field placement. Completed by the student and the field
instructor.
6.b. Supervision Log: The Supervision Log allows the student to
record what was discussed in weekly supervision. Completed by
the student and signed by the field instructor.
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Section 4
Student Responsibilities
General Responsibilities
1.
2.
Adheres to the policies and procedures of the college, including the
Field Code of Conduct.
Follows all pre-placement instructions in a timely fashion including
completion of the Field Practicum Questionnaire, pre-placement
interview, and confirmation process.
3.
Assumes responsibility for completing the required hours of the
practicum.
4.
Adheres to the policies and procedures of the agency. Students are
subject to the agency’s employee and/or intern policies and should
clarify expectations with the field instructor. Examples areas include,
but are not limited to:
4.a.
4.b.
4.c.
4.d.
4.e.
4.f.
dress code;
attendance and absences;
use of car for agency business;
health requirements;
practicum expenses; and,
confidentiality.
5.
Notifies the field instructor of all absences and arranges to make up the
time to the satisfaction of the field instructor.
6.
Assumes responsibility for sharing information with the field instructor
regarding the field calendar, course syllabus, field policy, and field
forms.
7.
Assumes responsibility for making the field instructor and field liaison
aware of potential difficulties.
8.
Completes required forms including the Time Sheet, Supervision Log,
and Learning Agreement in a timely fashion following due dates on the
Field Calendar.
9.
Informs the Office of Field Education of all changes related to the
practicum such as changes in field instructor or major deviations in the
approved schedule.
10. Advocates for self in pursuit of learning including preparation for
conferences with the field instructor and preparation of the Learning
Agreement.
11. Uses the field instructor as a base for channeling contacts with other
areas of the setting.
12. Engages in appropriate termination activities with clients and setting
when the practicum ends.
13. Secures own transportation to and from practicum.
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Field Code of Conduct
Purpose
The Field Code of Conduct is established to foster and protect the learning
objectives of the field practicum and the field placement process for College
of Social Work students. Integrity and professionalism are key characteristics
necessary to obtain the most value from the practicum and to respect the
contribution and partnership of field agencies. This Code incorporates both
the requirements of student conduct at the university and of the profession’s
Code of Ethics. This Code applies to all students engaging in the placement
process and field education.
General Conduct
‣ Students are responsible for adhering to both The Ohio State
University Student Code of Conduct and the NASW Code of Ethics.
‣ Students should not engage in activities contrary to the Mission of
The College of Social Work and/or their field placement agency.
Field Policies & Procedures
‣ Students are expected to demonstrate an understanding of field
policies and procedures as defined in the Field Manual.
‣ Students are not permitted to arrange their own field placements.
Placements must be arranged by the field placement coordinator.
‣ Students should view each field practicum as a learning
experience with the opportunity to gain transferable skills to any
future career interest.
problematic situations in field. See the Problems in Placement
section in the Field Manual for more information on effectively
communicating concerns.
‣ Students are not permitted to terminate their field placements
without first sharing their concerns with the field liaison and
receiving approval from the director of field education. Should the
student terminate placement without following appropriate
channels, the hours collected prior to the self-terminated
placement may be forfeited and are subject to approval by the
field office.
Appropriate Professional Conduct
‣ Students are subject to employee policies, procedures, and
disciplinary action of their field placement agency.
‣ Students should commit to engaging in appropriate self-care and
seek out supportive services for issues that may negatively impact
their field placement performance.
‣ Students should assess and appropriately adapt to the varying
degrees of professional social work environments.
Failure to adhere to this Field Code of Conduct may result in an
unsuccessful placement (as defined in the Field Manual) and/or other
disciplinary action(s) including a Performance Review by the College of
Social Work.
(Field Code of Conduct Revised: December 2014)
‣ Students are encouraged to be thoughtful about their field
placement referrals. Prior to declining a placement, students must
meet with the field placement coordinator.
‣ When issues in a student placement arise, the student is
responsible for reporting those concerns in a timely and
appropriate manner. Students are also expected to utilize
appropriate channels of communication when addressing
17
Section 5
Field Liaison Responsibilities
Educational Coordination Roles
Administrative Coordination Roles
1.
Conducts site visits with the student and field instructor to ensure that
the student is meeting the learning objectives for the field practicum.
1.
Participates, studies, evaluates, and makes recommendations to the
director regarding acceptance of agencies as field practicum settings.
2.
Serves as consultant to the field instructor in the evaluation of student
performance.
2.
Evaluates, and recommends to the director, agency-based field
instructors in cooperation with directors, supervisors, etc.
3.
Serves as a communication link between the field instructor and the
academic advisor with information about the student's ongoing
practicum performance.
3.
May serve as co-instructor in field practicum settings in the absence of
a trained social worker.
4.
Encourages and maintains an open flow of communication between
the field practicum setting and the classroom for transmission and
integration of knowledge and resolution of problems and issues.
5.
Participates in maintaining current agency files by reporting changes
to the director.
6.
Assures that the evaluation and grade for each student has been
received and submitted in a timely fashion.
4.
Serves as consultant in the resolution of field practicum issues.
5.
Clarifies and reinforces the educational role of the field instructor.
6.
Contributes to the development of new knowledge in field practicum.
7.
Assists in implementing the course objectives.
8.
Works with field instructors to develop learning experiences that meet
course objectives.
9.
Identifies problems and issues related to concurrency between
classroom and field practicum content and works toward resolution.
10. Provides feedback to CAG on the validity of curriculum assumptions in
practice.
11. Identifies core concepts adopted by the college to be taught in field
practicum.
18
Chapter 3
Program Overview
Section 1
BSSW (Bachelor of Science in Social Work)
The BSSW degree is the first level of professional education for entry into the
profession. Baccalaureate students attain a beginning level of generalist
practice proficiency which enables them, with supervision, to provide direct
services to clients, including the organization and provision of resources on a
client’s behalf. The program consists of two components: the pre-professional
requirements (liberal arts), scheduled in the freshman and sophomore years;
and the professional major (social work), usually completed in the junior and
senior years in the college.
Courses
Specific courses have been designed to facilitate integration of practice
experience with theory, knowledge, and values:
‣ Engagement & Interviewing: SW 3501
‣ Foundations of Generalist Practice: SW 3502
These courses emphasize social work generalist practice theory and roles in
support of field placement settings. They provide an introduction to core
practice skills: interviewing, assessment, intervention, and documentation,
through extensive use of discussion, role-play, and demonstration with the
help of audio-visual media.
Field Practicum & Field Seminar
FIELD PRACTICE
(SW 4189)
FIELD SEMINAR
(SW 4188)
Semesters
2 consecutive (AU, SP)
2 consecutive (AU, SP)
Credits*
5/semester, 10 total.
1/semester, 2 total.
*See Section 4 for information about total hours.
The field practicum affords students the opportunity to provide direct and
indirect services to populations served by human service organizations
approved by the College of Social Work. Students learn professional conduct
in actual practice situations under social work supervision.
The purpose of the field seminar is to foster social work core competencies
and reinforce field practicum learning by discussing and furthering
appreciation of a variety of social work issues. The seminar is organized in the
form of a group examining the nature, structure, function, and scope of social
work practice. Seminars meet for two hours , every other week, throughout
the academic year. The course uses discussion, lecture, and case methods for
instruction.
Underlying Assumptions
The framework for the BSSW field practicum is based on several educational
assumptions:
‣ Field practicum is an essential element of the BSSW program.
‣ Field instructors have undergraduate or graduate degrees and
social work experience.
‣ Practice experience should be fully integrated with theory,
knowledge, and values of the foundational curriculum.
‣ Responsibility for integration is shared with students, field
instructors, and faculty.
‣ Within the foundational content, this integration can best be
achieved by adding to the practicum experience a biweekly
seminar led by field education coordinators and designed to link
class and practicum experiences.
‣ Field practicum seminar provides a supportive arena for shared
learning.
20
Section 2
MSW (Master of Social Work)
The MSW curriculum ensures that graduates have the competencies and skills
to successfully practice in a variety of settings. Students can tailor their
educational experience through an extensive list of course options for
working with various populations and problems, and in many types of social
work settings. Graduates are prepared to function in either direct practice or
administrative and policy-making roles. Students acquire competence as
practitioners, planners, policy makers, and researchers and are prepared to
deliver and evaluate micro- and macro-level interventions.
Practice or Program Evaluation. Students complete two courses either in
practice or program evaluation. The first course in the sequence introduces
knowledge and skills required to complete evaluations, and the second
course gives the student the opportunity to conduct practice or program
evaluation projects.
Field Practicum & Field Seminar
MSWI
Courses
Foundation courses. All MSW students complete a series of foundation
courses designed to address the core competencies and practice behaviors
that are essential for all social workers.
Practice Areas. In the second year, each student chooses one of four practice
area specializations for advanced study. The specialization courses provide
content on theories, policies, and best practices that inform each practice
area. Students are required to complete two specialization courses in their
selected practice area. Practice areas are:
‣ Aging & Health
‣ Mental Health & Substance Abuse
‣ Child & Youth Services
‣ Community & Social Justice.
Advanced Practice Methods. These courses help students acquire the
practice behaviors needed for successful social work practice at the micro and
macro levels.These courses emphasize the “how to” skills required for effective
social work practice.
MSWII/ASAP
PREPARING
FOR FIELD
(SW 6189)
FIELD
PRACTICE
(SW 6189)
FIELD PRACTICE
(SW 7189)
Semesters
Autumn
Spring
2 consecutive (AU, SP)
Credits*
1 total
2 total
4/semester, 10 total.
*See Section 4 for information about total hours.
MSWI students take a 1 credit hour course in the autumn semester with the
purpose of preparing students for successful and meaningful field education
experiences. Students learn expectations of professional and ethical behavior,
safety measures, how to screen and access public benefits for clients, and an
emphasis on professional communication in an era of technology. The MSWI
field practicum then occurs in spring semester and provides a generalist
introduction to social work practice.
The MSWII/ASAP field practicum spans the academic year. In this advanced
field practicum, students develop specific skills and knowledge in a particular
practice area. The field placement coincides with the student’s practice area
specialization.
21
Elective courses. These supplement the core and advanced curriculum.
Students can use these electives to support special tracks including School
Social Work and Child Welfare.
Please see the college’s website for a link to the MSW course descriptions.
Evaluation Projects
The Council on Social Work Education (CSWE) requires all graduates to have
the ability to evaluate the outcomes of their practice. In the autumn semester,
MSWII students take a course to learn evaluation skills. In SW 7401, Evaluating
Social Work Practice, micro-practice students focus on evaluating direct
service practice with either individuals, couples, families, or small groups. In
SW 7403, Evaluating Social Work Programs & Policies, macro-practice students
focus on program evaluation, often answering the question, “Did a program
achieve its intended outcomes?”
Examples of potential evaluation projects are shown in the table below:
PRACTICE EVALUATION
Did the iPhone reminder app
increase Mr. Smith’s rate of
compliance of taking
medications?
PROGRAM EVALUATION
Did implementing the Choose Your
Partner Carefully program result in
fewer child abuse allegations
involving mothers’ boyfriends?
Did anger management training
Did school-wide attendance
reduce the frequency and severity improve after starting the parents’
of mother-son arguments in the
support group?
Jones family?
The second course in the sequence, during spring semester, gives students
the opportunity to apply their evaluation skills (SW 7402: Applied Practice
Evaluation or SW 7404: Applied Program & Policy Evaluation). Students
conduct the evaluation as part of their field practicum. They then prepare a
report describing the results of their evaluation.
Students will demonstrate the ability to:
‣ Identify a problem area and the desired outcomes.
‣ Employ measures to assess progress toward the identified goals.
‣ Use information to guide decisions about which programs/
interventions are leading to the desires outcomes.
Note: These types of evaluation activities are not “research,” and, as such, do
not require IRB approval.
22
Section 3
Human Rights Activity (HRA) Policy
The College of Social Work at The Ohio State University requires all students to
complete human rights activities (HRA) during the time they are enrolled in
field education. The purpose of HRA is to engage the student in advocacy
outside of the field placement, as well as to allow students the opportunity to
provide volunteer services to those most in need. When we talk about
advocacy we mean advocacy on a macro level addressing issues for entire
populations. When we talk about volunteering, we mean working on a more
individual level to help individuals in need.
Below are the criteria for these activities:
1.
BSSW, MSWII, and ASAP students are required to complete 16 hours of
human rights activities by the end of their field experience.
2.
MSWI students are required to complete 8 hours of human rights
activities by the end of their field experience.
3.
These activities must be outside of the field agency and not related to
the day-to-day activities of the student’s field placement. These hours
count as part of the student’s total required field hours and should be
recorded on the field Time Sheet.
4.
Students must get approval from their field instructor prior to the
activity in which they wish to participate. The student should discuss
the event in supervision, record it in the Supervision Log, and reflect on
it in a weekly journal entry.
5.
It is the student’s responsibility to identify activities in which to
participate. The College of Social Work Student Association (CSWSA)
lists some sample activities on their website at http://cswsa.org.ohiostate.edu.
Movie 3.1 Human Rights Activity Example, MSW Student
Steve David, MSW I student talks about advocating for social
justice issues by writing letters to the editor.
View this video on YouTube: http://youtu.be/NzKWxiqM-PQ
23
6.
Sample human rights activities include, but are not limited to:
ADVOCACY ACTIVITIES
VOLUNTEER ACTIVITIES
Participating in Advocacy Day
Mentoring or tutoring a youth
Organizing & participating in a
letter-writing campaign to your
legislators
Community organization event,
such as a neighborhood clean-up
project
Participating on a human services
levy campaign
Volunteering at a food pantry or
soup kitchen
Researching & writing a letter to
the editor
Organizing a food drive
Participating in non-profit
organization walks (e.g., Walk to
End Alzheimer’s)
Volunteering at a non-profit walk
to check in walkers/runners,
distribute flyers, etc.
7.
Trainings and workshops DO NOT count toward human rights
activities. These activities are included in the Learning Agreement
separate from HRA. Exception: If a student would like to participate in
advocacy based on a training they attended, the time spent only on
the advocacy work will be counted as HRA, but not the training time.
7.a. From time to time the field office will send notification (via
email) of those activities that can be used for field hours. This
simply means that the student can receive credit for field hours
which can be listed on the Time Sheet, but will not meet the
requirement for human rights.
8.
Working on political campaigns or for partisan events DOES NOT count
as human rights activities. All activities, both volunteer and advocacy,
must be consistent with educational policies as well as NASW policy
and practice statements.
The Office of Field Education will provide additional information regarding
human rights activities during orientation and other trainings, but is always
available for further questions or clarification.
Movie 3.2 Human Rights Activity Example, BSSW Student
Teresa Tackett, BSSW student discusses creating an activity to collect
items for those in need
View this video on YouTube: http://youtu.be/G-eKbTyHNLE
(Policy revised May 2015. This new policy takes effect in autumn semester
2015.)
24
Section 4
Hours Policy
The College of Social Work requires all students to complete field practicum
hours. The field instructor and student are responsible for tracking field hours
by utilizing the Time Sheet, located in the Field Database. Students must
inform field instructors of all absences, and any time missed must be made up
to the satisfaction of the field instructor, field liaison, and College of Social
Work requirements.
Hours Requirements
The following table contains the requirements for hours in field agency
placement at each student rank:
BSSW
MSWI
MSWII/
ASAP
AU & SP
SP
AU & SP
Total Hours in Agency
420
224
672
Hours per Semester (14 Weeks)
210
224
336
Hours per Week
15
16
24
Credits per Semester
5
1 (AU)* &
2 (SP)
4
Semesters in Field Placement
Grading System
Satisfactory or Unsatisfactory
AU = autumn semester
SP = spring semester
* MSWI students are required to enroll in Preparing for
Field course in AU semester for 1 credit hour
Practicum Days
Students are expected to confirm scheduled practicum days prior to the start
of each semester with their field agency. Students should schedule at least 4
hour blocks of time each day in field placement. In addition, students must
spend a minimum of 12 hours a week in placement. Field practicum is
scheduled around final exams. (Practicum assignments may not be scheduled
at the same time that the student is scheduled to take a final exam.)
Deviations in Scheduling
The College of Social Work curricula structure is concurrent. Students are
expected to complete the program according to the hours and semesters
listed above. Scheduling changes cannot be made without the advance
approval of the field director and the respective undergraduate or graduate
Program Office. Typically, BSSW and MSWII/ASAP students enter field autumn
semester according to course requirements. Spring semester is usually not an
option for entry to the field. MSWI students enter field in the spring semester.
Special Conditions
The university is closed and the agency is open on a scheduled field
placement day: Students are not required to attend field on days when the
university is closed.
‣ If the student chooses to go into the field placement, the student
will receive credit for the field hours worked. (i.e., if the student
worked 4 hours on this day, the student will receive credit for 4
field hours only).
‣ If the student chooses NOT to go into the field placement, the
student will not collect field hours.
25
The university is closed and agency is closed on a scheduled field
placement day: Students are not permitted to automatically collect field
hours. A student will need to coordinate the make-up day(s) with his/her field
instructor.
‣ This condition should be applied to holidays, when applicable.
Holidays: If the agency sends staff home early for a holiday, the student will
receive credit for the remainder of the scheduled field hours for that day (i.e., if
the student was scheduled to work 8 hours on this day, but was sent home at
the 6th hour, the student will receive credit for 8 field hours).
Winter & Spring Break: Students are not required to attend field during the
winter and spring breaks.
‣ If the student chooses to go in to the field placement, the student
will receive credit for the field hours worked. (i.e., if the student
worked 4 hours on this day, the student will receive credit for 4 field
hours only).
‣ The additional hours may be banked for use on another day as
determined between the student and the field instructor.
Weather Conditions or Other Reasons:
‣ If the agency or university is closed due to weather conditions or
other reasons, the student will receive credit for regularly
scheduled hours.
‣ If the student is sent home due to inclement weather, the student
will receive credit for the hours the student was scheduled to
complete only (i.e., if the student was scheduled to work 8 hours
on this day but was sent home at the 6th hour, the student will
receive credit for 8 field hours).
The Office of Field Education will provide additional information regarding
field placement hours during orientation and other trainings, but is always
available for further questions or clarification.
26
Chapter 4
Field Placement
Section 1
Field Placement Process
1.#Meet#
eligibility#
requirements#
• Student#
2.#Complete#
ques9onnaire#
• Student#
3.#Match#
student#to#
agency#
• Placement#
coordinator#
4.#Email#
referral#to#
student#
• Placement#
coordinator#
This section walks through the steps necessary to be placed at a field agency.
Students should familiarize themselves with the process in order to know
when they must take action in the placement process. The graphic above
displays the 7 steps in the placement process with the primary individuals
responsible for each step. These steps are described throughout this section.
5.#ADend#preE
placement#
interview#
• Student#
6.#Confirm#
placement#
7.#Prepare#for#
placement#
• Student#&#agency# • Student#&#agency#
Movie 4.1 Field Placement Procedure
The following video provides an overview of the field placement process as
well as some other information about field placement.
Be aware that students interested in an international placement must start
this process at least TWO semesters prior to the prior to the anticipated start
of the international placement. The international placement process differs
from the traditional placement process on some ways. See Chapter 7 for more
information about the International Placement Policy.
This section refers to many of the individuals and roles involved in the
placement process including those at field placement sites and those at the
College of Social Work. For a review of these roles please see Chapter 2.
Note: This describes the process used by the Columbus campus. Other
campuses may use slightly different processes. Contact staff at a specific
campus with any questions.
Elon Simms, Associate Director of Field Education, provides an
overview of the field placement process.
View this video on YouTube at: https://www.youtube.com/watch?
v=Da05YlDql1E
28
Step 1: Meet Practicum Eligibility
Requirements
Students are eligible for field placement at each academic level when they
have successfully completed the prerequisites for placement.
‣ For the BSSW field placement (4189), the requirements are senior
standing and completion of SWK 3502 with a minimum of grade C or
higher.
‣ For the first year MSW field placement (6189 - spring semester), students
must have successfully passed SWK 6501, as well as the autumn
semester Field Preparation course (6189).
‣ For the second year MSW Field Placement (7189), students must have
successfully passed SWK 6189.
‣ For the ASAP (Advanced Standing) Field Placement (7189), students
must have successfully passed SWK 7500.
Step 2: Complete Field Practicum
Questionnaire
The Field Practicum Questionnaire assists the field placement coordinator in
matching students with appropriate field sites. Students complete the Field
Practicum Questionnaire in the Field Database. Note: The timely submission
of the Field Practicum Questionnaire increases the opportunity for
placements in preferred settings.
The questionnaire requests specific information about the student's
employment and volunteer experience, previous practicum experience,
learning experiences requested, and special needs or requests. Students
should include narrative information about their employment and volunteer
experiences, not just dates of service. The questionnaire must be completed
and electronically signed/submitted by the student prior to the due date
assigned by the placement coordinator. By signing the Questionnaire,
students agree to uphold the Field Code of Conduct.
The placement coordinator facilitates informational meetings with each
student group prior to agency selection to explain the process and clarify
issues. For more information about the Field Database, see Chapter 5.
If a student requests an Employment-Based Field Placement (MSW/ASAP
only) or Single Placement Option (MSWII only) via their questionnaires, the
placement coordinator then assigns an additional application form. Students
receive an email notification, to their OSU email accounts, alerting them to a
new form in the Field Database that they must complete . (See Chapter 7 for
more information about Employment-Based Field Placement (EBP) and the
Single Placement Option (SPO).)
Step 3: Match Student to Agency
After the field placement coordinator receives the student’s completed Field
Practicum Questionnaire, the placement coordinator begins matching
students to field agencies. The setting in which the student is matched is a
reflection of student input from the questionnaire, including professional
interests, college expectations for students by rank, and the availability of
resources approved as field settings. In this process the field coordinator gives
attention to the following variables:
•
Need for evening or weekend hours.
•
Need for an agency accessible without a car.
•
Attention to physical access.
•
Preference for a specific agency (option available only to MSWII/ASAP
students); including employment-based placements.
•
Desire for single placement option, or requirement of single placement
option by a specific field agency.
•
Placement in a specific county.
•
Preferences regarding type of agency, populations served, available
programs, and/or types of interventions utilized at the agency.
•
Request for scheduling deviation.
When the placement coordinator has identified a suitable placement, the
coordinator sends the student’s Field Practicum Questionnaire to the agency29
based education coordinator for review. The education coordinator
determines if the agency is interested in interviewing the student for the
placement.
We encourage students to review the Placement Details Workflow in the
Appendix. This provides more details about the placement process. Students
should be aware that there are many activities that occur between from the
time their Questionnaire is completed, to when they receive a referral from
the Field Placement Coordinator, there are
Note About Identifying Placements
Field Education is often described as being the one of the most impactful
elements of a student's educational experience. Because of this, we know the
stressors that can come as students wait to receive their field placements.
Understand that our goal is to ensure that each student receives educational
and meaningful learning experiences. Know that no placement will be
perfect, but we will work as hard as we can to support each and every student
throughout the field experience.
With that said, please be aware that students are not permitted to locate their
own field placements. The placement process is designed so that all student
placements are provided in the most fair and efficient way possible. Students
contacting agencies on their own accord complicates the placement process,
not only for the Office of Field Education, but for many of our agencies and
students who correctly choose to not arrange their own placements. Because
field placements are a requirement in this program, the placement itself must
be approved by our office. Please know that any placement that is solely
arranged by the student will not be approved.
We understand that it may seem easier for a student to arrange his or her
own placement. However, doing so does not follow the procedures and
guidelines that are in place for various reasons. If a student has a specific
interest in an agency, we simply ask that the student first contact the field
placement coordinator, who will assist in determining if this is a viable option.
The Office of Field Education is available for any questions during this process.
Step 4: Refer Student to Field Agency
When the placement coordinator receives a “yes,” that an agency is interested
in interviewing a particular student, the placement coordinator emails a Field
Placement Referral to the student. This email is sent to the student’s OSU
email account. The student must then contact the agency-based education
coordinator to schedule the pre-placement interview. Instructions to do so
are contained in the referral message.
Note: Students may not interview at more than one agency at a time, and
students must schedule an interview for each Field Placement Referral
received.
Step 5: Attend Pre-placement Interview
Advice for students for the the interview:
1.
Treat this as a professional interview.
2.
Dress in appropriate attire - first impressions are important.
3.
Familiarize yourself with the agency. What is their mission? Who do
they serve? Learn as much as you can about the agency.
4.
Be prepared to ask questions and to answer questions that may be
asked. See sample questions on the website.
5.
Consider sharing a resume with the agency during the interview.
Some agencies require social work licensure as a prerequisite for placement.
Criminal history check and drug screens are also required by some agencies.
Certain settings, primarily medical, may require health screenings (such as a
TB test) and other health requirements (such as the flu shot). Typically the
Ohio State Student Health Center will set up and maintain a record of
immunizations, upon request. Students should confirm requirements with the
agency during the interview. Also, if any of these requirements present an
obstacle to placement, students should discuss this with the placement
coordinator.
30
Step 6: Confirm Placement
No placement is considered final until both the student and agency have
interviewed and accepted each other. In some cases, the agency may offer
the placement to the student during the interview. In other cases, this may
occur after the interview.
Confirm a Placement
To confirm a placement with the agency, the student should email the field
placement coordinator with the following information within five days of the
pre-placement interview:
•
•
•
•
Name of your field or task instructor
Degree of your field or task instructor
License of your field or task instructor
Contact information of your field instructor:
• Agency Address
• Agency Phone Number
• Agency Email Address
Problems or concerns can be noted in the email.
Confirmation of the placement indicates a commitment to follow the policies
and meet any prerequisites of the agency.
Field agencies offering placement to a student should also notify the field
placement coordinator.
In the Field Database, the placement coordinator links the student to the
agency and enters the field instructor (or task instructor and co-instructor)
information. The field instructor can then view the student in the Field
Database. At this point, the placement is considered complete.
Decline a Placement
If the student wishes to decline the placement, the student must inform the
placement coordinator before the student discusses this with the agency.
Note: It is not acceptable for a student to decline a placement at the
interview. The placement coordinator will discuss the student’s concerns and
determine if a new field placement should be located. In addition, any
student who remains without a confirmed placement after three interviews
must make an appointment with the director of field education and the
placement coordinator prior to any further attempts at placement.
Step 7: Prepare for the Field Placement
Upon confirmation of the placement, the student should arrange field days
and hours with the agency field instructor.
Close to the start of field placement, a field liaison from the College of Social
Work will connect with each student. The student can reach out to the liaison
with any issues related to the placement.
Additional Field Information
‣ The Office of Field Education cannot guarantee that students will
be placed in their preferred settings. Students also could be placed
within a 50 mile radius of their home or the university.
‣
The college expects students to use their own or public
transportation for field. Students cannot transport clients unless
they are able to provide proof of additional transport insurance.
The college does not provide coverage for students to transport
clients and the practice is generally discouraged.
‣ The field staff, the agency-based education coordinator, and the
field instructor share responsibility for informing the student of
any special requirements necessary for confirmation of the
placement.
‣ The general expectation is that students will be available during
daytime hours; evening and weekend hours are limited.
31
‣ If, and when necessary, the director of field education and field
placement coordinator will process requests for adjustments
including placement changes. Only those requests processed
formally through the Office of Field Education will be considered.
Social Worker Trainee License (MSW only)
The College of Social Work requires that all MSW students (without an LSW)
apply for, and receive, the Social Work Trainee License. The Ohio Counselor,
Social Worker, and Marriage & Family Therapist (CSWMFT) Board
(www.cswmft.ohio.gov) has approved the registration of masters level social
work students as Social Worker Trainees (SWT). Per Ohio Administrative Code
(OAC) 4757-3-01(AA), a Social Worker Trainee is an individual who is a
graduate student seeking licensure as a social worker who is currently
enrolled in a practicum, internship, or field work course in a social work
education program accredited by the Council on Social Work Education
(CSWE). Students must apply for the SWT through the CSWMFT Board.
Additionally, students who are planning to pursue social work education, with
an interest in clinical mental health practice, are strongly encouraged to apply
for a social work license as they become eligible. Many agencies will not allow
the unlicensed student the opportunity to provide diagnostic assessments
and individual/group counseling.
Note: Students with an LSW do not need to apply for the SWT.
SWT Online Application Instructions
The instructions for applying for the SWT are below. There is no charge for
obtaining the SWT. However, the student is responsible for all costs associated
with the required criminal records check.
1.
Go to the Board’s eLicense website at https://license.ohio.gov/
Applications/default.asp.
2.
Under Select a Board, choose Counselor, Social Worker, and
Marriage & Family Therapist Board.
3.
Under Select an Application, choose S. Social Worker Trainee.
4.
Click on the Start Application button and complete your application.
5.
Ohio State’s MSW program office will send the list of students enrolled
in field to the Board. This is sent prior to each semester in field to show
proof of enrollment.
6.
Complete the BCI and FBI background checks (click this link for
instructions: http://cswmft.ohio.gov/BCIFBIBackgroundChecks.aspx).
Ohio State students should check the university’s Office of Human
Resources for information about potential campus locations for
background checks and fingerprinting: http://hr.osu.edu/services/
backgroundchecks.aspx.
7.
Direct questions about the status of the SWT registration to Andy
Miller, SWA/SWT Licensure Coordinator, [email protected].
The student will be notified, via email, of their registration status. Once
registered, the student can use the initials SWT, and they have the same scope
of practice as an LSW. The SWT can only be used during field placement and
should never be used for work purposes. Trainee status is active only within
the dates displayed on the online verification system at https://
license.ohio.gov. The dates of that registration will be up to four weeks past
the end of the term enrolled.
Note: Applicants enrolling for a subsequent field education course need not
re-apply.
International Placements
The Office of Field Education provides international field placements for
students on a case by case basis. These placements are developed for field
work experiences and are delivered through a block placement model, which
allows a student to complete the total required field hours in one semester.
Please note that students interested in an international placement need to
begin work on this well before the expected placement. The student must
meet with the Associate Director of Field and then submit the International
Placement Proposal form a minimum of TWO semester prior to the
anticipated start of the international placement.
32
Section 2
During the Practicum
This section address items of concern during the field placement.
Student Personal Safety
Students are encouraged to take advantage of the safety programs offered at
the university. The Chief of Police (614-292-3322) advises that students
“exercise good judgment in your campus area travels, avoid walking alone at
night, always be aware of your surroundings, and stay on well lit and traveled
paths.”
Students should assume similar cautions and prevention in the field
practicum. Some agencies provide training regarding personal safety,
including management of difficult and/or dangerous clients or situations.
Students should inquire about agency policies regarding safety concerns and
procedures within the field agency.
Student personal safety is also addressed in the MSWI Field Preparation
Course in autumn semester beginning in the 2014-2015 academic year.
Professional Liability Insurance
All practicum students are required to participate in the blanket liability
insurance policy of the college. Students will be billed a nominal fee for the
academic year. If a student is in placement any portion of the academic year,
he/she will be billed by the university Office of Financial Services. The fee is
automatically added to tuition fees.
University blanket policy
‣ Each occurrence $5,000,000
‣ Aggregate $5,000,000
Note: The college discourages students from transporting clients. Use of a
personal vehicle for transporting clients is not covered. Damage to the vehicle
and personal injury are not covered under this policy. For those students
transporting clients, the student is responsible to check with their car
insurance carrier to inquire on personal liability coverage.
Tracking Hours & Supervision
Students are responsible for tracking dates and hours of placement (recorded
in 0.25 hour increments) on the Time Sheet in the Field Database. One Time
Sheet is created for each semester and multiple weeks appear on each Time
Sheet. While students are responsible for completing the Time Sheet, field
instructors may review the Time Sheet at any time. Students should NOT
project future time on the Time Sheet, but should only fill out the Time Sheet
after the day has ended.
At the end of the semester, both the student and field instructor must sign
the Time Sheet. The student signs first, and then the field instructor reviews
and signs. With both signatures in place, the form is locked and no further
changes can be made.
Students must also complete the Supervision Log which tracks dates and
content covered in supervision. The Supervision Log focuses on
competencies and progress toward mastery. There should be one Supervision
Log form for each semester that contains entries for multiple weeks. The
college expects each student to have 12 to14 supervision sessions
documented each semester. For each supervision session, the student should
document that items related to at least 2 competencies were discussed.
While Time Sheets are signed once per semester, the Supervision Log must be
signed by both the student and field instructor after each entry. The college
recommends that students and field instructors take time to complete the log
entry during the weekly supervision time, in order to keep up-to-date on the
tracking. Then, at the end of the semester, both parties must sign off on the
entire semester-long Supervision Log.
33
Developing the Learning Agreement
Each student has a Learning Agreement to guide their placement. The
Learning Agreement identifies specific activities, tasks, and assignments that
assist students in meeting practicum objectives. The activities are organized
under the 10 core competencies. The field instructor then uses the Learning
Agreement as the evaluation tool used to evaluate and grade a student at the
end of each semester of placement. While a grade is given each semester, the
Learning Agreement is developed for the entire length of the placement.
The student and field institutor should discuss goals and develop the
Learning Agreement over the first few weeks of placement. A due date is
published on the Field Calendar available on the college’s website.
The Learning Agreement form is located in the Field Database. The college
focuses on having students demonstrate practice behaviors for each of the
core competencies, and, therefore, the form template has a set of required
activities that all students must complete. (The template differs based on the
student’s rank.) The college reports information about required activities and
competencies to the Council on Social Work Education.
In addition to the required activities, each student, except MSWI students,
must add one to two placement-specific activities (“additional activities” ) to
each competency and then enter how the activity will be assessed. All
students must assign target dates to each activity on the form. (Dates could
be specific, like October 4, or more general like October, or autumn semester.)
The student makes these updates and additions to the form and then both
the field instructor and student sign the form. The Learning Agreement is
then reviewed and signed by the liaison.
Field Liaison Site Visits
The field liaison visits with the student and field instructor on-site at the field
agency. The purpose of the visit is to ensure that the student is meeting the
learning objectives for the field practicum. During the visit the liaison:
‣ Reviews college policies and responsibilities for both the student
and the field instructor.
‣ Receives an update from the field instructor about how the
student is progressing in meeting the objectives of the Learning
Agreement, along with strengths and areas for improvement.
‣ Receives an update from the student about how the placement is
progressing, goals for the placement, strategies for self-care, etc.
‣ Assists in trouble-shooting any issues experienced by the student
and/or field instructor.
MSWI students, who are in in field during the spring semester only, receive
one site visit. All other students have two site visits across the academic year.
For those students spreading field practicum across three semesters, the
liaison visits twice and makes contact in the semester in which a visit does not
occur. It is recommended that the first agency visit occur within the first
semester of the student's field placement.
The liaison documents each contact with students in the Field Database. The
database is reviewed by the director of field education to determine if
appropriate and timely contact has been made with the student. Students
evaluate their liaison at the end of the academic year to determine the
effectiveness and quality of the liaison work.
Ending the Placement
As the field placement winds down, the field instructor should help the
student understand the dynamics of termination with clients, peers, and the
agency. This should include plans for termination and transition plans for
clients with whom the student is working. Additionally, the college
encourages field instructors to recognize the importance of the studentinstructor relationship to the student and to make plans for closure.
Grading & Evaluation
The primary purpose of the evaluation is the growth of the student. The
formal evaluation of the student is due to the Office of Field Education at the
end of each semester. Due dates are listed on the Field Calendar. The final
grade for all practicum students is "S" or "U," Satisfactory or Unsatisfactory.
34
(However, if a student is not within 20 hours of the required placement hours
for the semester, the student will receive a grade of “I” - Incomplete.)
The grade develops from the field instructor's evaluation of each learning
activity on the Learning Agreement. Each activity is evaluated on a five-point
Likert scale (with an additional option for “not-observed”):
‣ UP - Unacceptable progress
instructor. The Learning Agreement contains the field instructor’s
recommended grade. The field liaison then signs off on the Time Sheet and
the Learning Agreement and has primary responsibility for submitting the
grade to the field course instructor on record.
Problems in Placement
‣ IP - Insufficient progress
(Adapted from Louisiana State University Field Manual, accessed 10/2014.)
‣ EC - Emerging competency
Should a problem arise in placement, it is important for all students, field
instructors, task instructors, liaisons, and faculty to follow these guidelines.
Two factors are of major concern: 1) protection of the rights of students, and
2) preserving the educational soundness of the practicum.
‣ C - Competency
‣ AC - Advanced competency
‣ N/O - Not observed
Field instructors should alert field liaisons as soon as they consider giving a
student a UP or IP in any area. To pass field placement, students should only
have evaluations of EC, C, or AC on all required activities. Also, while N/O can
be used in any given semester, at some point in the placement, every required
activity should be observed.
Please see the Workflow- Resolving Concerns in Placement section of the
Appendix for a visual depiction of these processes.
Addressing Problematic Situations
1.
1.a. Any student having a concern should first meet with the field
instructor, co-instructor, and/or task instructor to discuss
concerns and resolve the difficulty.
In addition to the evaluation of each learning activity, the field instructor must
complete a brief narrative statement after each competency describing the
student’s skill level and identifying areas where growth has occurred and
where further growth is needed. In co-instruction situations, the coninstructor and task instructor must come to agreement on the evaluation, and
then each has the opportunity to write a narrative statement.
After the field instructor completes the evaluation, the field instructor should
review it with the student and assess if the student’s self-perceptions are
similar to those of the field instructor. This meeting can be used as an
opportunity for feedback, discussion, and future planning. The final
evaluation should hold no surprises for the student. Rather, if feedback is
given on a regular basis, the written evaluation merely formalizes what has
already been communicated to the student. After the review, both the field
instructor and the student must sign the Learning Agreement.
At the end of the semester, all three documents, the Time Sheet, Supervision
Log, and Learning Agreement, must be signed by the student and field
Communicate directly with the other party:
1.b. An instructor who has a concern about the student should first
speak directly with the student and notify the field liaison of the
concern.
2.
If the problem is not resolved, seek assistance from the field liaison.
The field liaison will attempt to resolve the issue with the student and
field/task instructor.
3.
When necessary, meet with field instructor (co-instructor or task
instructor) and field liaison in a three-way conference.
While most problems are resolved through improved communication, some
students may exhibit more difficult issues. In these cases, early assessment
and intervention is important and documentation is critical. To continue to
problem solve, field instructors, students or field liaisons may:
35
4.
5.
Request the development of a Corrective Action Plan (CAP). The CAP
documents the problem concerns and behaviors, includes action steps
with clear tasks and goals, and identifies the date when the CAP will be
reviewed - ideally within 2 to 3 weeks.
In the event that the CAP does not resolve the issue, or there was a
significant breach of ethics, the college will hold a formal performance
review which includes the director of field education. (See BSSW and
MSW Program Handbooks for more detailed information regarding
performance reviews. Handbooks can be found on the college’s
website under Degrees & Programs. )
2.
Student’s expression of harming oneself or others.
3.
Student’s repeated tardiness and unexcused absences without
notification to agency supervisor.
4.
Student’s lack of progress in correcting identified deficiencies and
concerns as outlined in a Corrective Action Plan or Performance
Review.
5.
To the extent that the college has a concern that a student is unfit to
perform any of the required duties associated with a field placement,
the student may immediately be removed from the field placement,
and a Performance Review scheduled to define further steps.
6.
Any student that is arrested or otherwise charged with a crime, should
immediately notify their field liaison (prior to returning or reporting to
any field placement). This may initiate a Performance Review to
determine whether the student will be allowed to continue, or be
placed, in an internship setting, and, if so, under what conditions.
7.
Any student that is credentialed by a state regulatory board is
responsible for notifying the Office of Field Education immediately of
any sanction or disciplinary actions taken against them during their
tenure in the social work program. This may initiate a Performance
Review to determine if the student will be allowed to continue or be
placed in an internships
Removal of Student from Field Placement
Student Issues
The field placement is a critical component of the student’s development as a
professional social worker, particularly as it reflects the student’s ability to
internalize academic course content and to combine professional knowledge
and skill with professional demeanor appropriate for practice. The student
must maintain a professional demeanor that separates personal problem/
issues from practice, in order to engage successfully in responsibilities to
clients, the field site, and community. Should a student’s personal issues,
psychological and physical well-being, lack of maturity , or lack of learning
readiness impair the student’s field performance, the field instructor(s), liaison,
and other field office staff has the responsibility to intervene.
The director of field education has the responsibility to remove any student
from field when the student’s professional or ethical behavior jeopardizes the
services provided by the agency or the agency’s clients. The Director of Field
Education will consult with the field supervisor(s), liaison, and the MSW
Program Director, when appropriate, to assist in making the decision to
remove a student from placement.
Removal from internship for any of the above reasons will result in a
Performance Review and can result in the designation of either an
Unsuccessful Placement or an Unsatisfactory (failing) grade. Ultimately, in
such situations, that student by be denied another field placements and/or
dismissed from the program.
The Office of Field Education has the responsibility to evaluate removing a
student from field placement for any of the following, or similar, reasons:
If, through no fault of the student, a field placement must be discontinued,
the college will make every effort to expeditiously reassign the student to
another field placement. This is NOT counted as an Unsuccessful Placement,
and students will not forfeit any hours earned.
1.
Student’s failure to abide by the NASW Code of Ethics, NASW Standards
of Practice, assigned agency policies or procedures or Ohio State
policies or procedures.
Non-student Issues
A student may be removed from their placement due to:
36
•
Decision by the Office of Field Education that the agency is not able to
provide experiences necessary to meet the Learning Agreement
activities.
•
Agency closure, change in regulations regarding the agency’s activity,
change in supervisor, or agency re-structuring that does not support
internship requirements.
Changes in placement during the semester are considered only in extreme
cases. Factors such as outside employment, potential for a better job, or
changing interested in field of practice are not considered sound educational
reasons for a change in placement.
•
Failure of the supervisor to provide agreed-upon supervision over the
student’s learning experiences and activities.
Due to re-placements happening outside of the typical placement cycle,
finding a new placement can be a lengthy process. Regardless of the length of
time taken by the re-placement process, students will need to fulfill the
required placement hours for their rank.
•
Jeopardizing the student’s personal safety by continuing placement.
Student Termination of the Field Placement
•
Agency failure to meet the Criteria for Selection of Settings originally
outlined for field placement agencies.
The Director of Field Education, in consultation with the liaison and field
instructor, will determine what conditions must be in place before the agency
can host another student.
Requests for Placement Changes
Students are expected to complete their field placement at one assigned
agency. If the student wishes to change their placement agency, the student
must first follow the first three steps in Addressing Problematic Situations in
an attempt to resolve their difficulties. Any change in placement within, or
between, semesters must be supported by educationally sound reasons and
must be recommended by the field liaison and the Office of Field Education.
Termination and placement changes are regarded as a last resort in problemsolving.
All requests for placement changes must be processed through the field
liaison. Prior to withdrawal of a student from practicum, a full discussion of all
pertinent facts will be conducted with all persons concerned, including the
director of field education. Often, in such cases, a performance review is
indicated. When the decision has been made to terminate the placement, the
student is expected to formally disengage from the agency. This includes
terminating with clients, turning in keys and records, removing personal items
A placement which a student self-terminates without prior approval by the
college approval is counted as an Unsuccessful Placement.
Unsuccessful Placement
An Unsuccessful Placement is defined as a placement that terminates:
‣ Due to student issues; and,
‣ Prior to the student completing the total placement hours required
by the student’s rank.
Examples of Unsuccessful Placements are when:
‣ A student self-terminates their placement at an agency.
‣ A student is removed from the agency due to student issues.
The declaration of an Unsuccessful Placement is most often preceded by a
Performance Review.
Students with an Unsuccessful Placement who are allowed to continue in the
program may forfeit the placement hours earned to date. That is, the student
cannot use those hours to apply toward the total hours required for the
completion of the placement. The college has discretion in what percentage
of hours, if any, the student may count toward their placement requirement.
It is the responsibility of the field instructor to provide a final evaluation
documenting the reasons for termination.
37
Chapter 5
Field Database
Section 1
Field Database Resources
Background
Access & Logging In
The Field Database is the central repository of information about students,
staff, agencies, and placements. All individuals involved in field education will
use the Field Database for tasks related to their roles. Activities supported by
the Field Database include:
The Field Database can be accessed at www.runipt.com.
For students
‣ Completing the Field Practicum Questionnaire.
‣ Completing any additional field placement applications (EBP or SPO).
‣ Logging placement hours on the Time Sheet.
‣ Recording supervision dates and topics on the Supervision Log.
‣ Completing the Learning Agreement.
For education coordinators
‣ Maintaining the agency’s profile information.
‣ Looking up the agency’s balance of fee waivers.
For field instructors, co-instructors, and task instructors,
‣ Reviewing and signing a student’s Time Sheet, Supervision Log, and
Learning Agreement.
‣ Evaluating activities on the Learning Agreement.
‣ Completing evaluations and submitting a satisfactory or unsatisfactory
grade each semester for each student.
Individuals needing access to the database receive an email, sent by the
Office of Field Education, with log-in information . Log-in information should
not be shared between individuals.
‣ The Organization ID used on the log-in page is osusw.
Completing Forms (Instructional Videos)
A series of videos titled “Using the Field Database” has been created to walk
students, field agency, and co-instruction staff through the process of
accessing and navigating the database, and completing the Time Sheet,
Supervision Log, and Learning Agreement. There is also information in
section 2 of the prior chapter. Links to the instructional videos can be found
on the Field Education website with one series geared toward students and
another geared toward field agencies/co-instructors.
It is also helpful to note that forms in the database have similar behaviors
regardless of the type of form:
‣ Any forms associated with a field instructor’s students will be listed
under “My Forms” for that field instructor as well.
‣ When a form is signed by an individual, the form “locks” and that person
can no longer modify the form. Contact the field placement coordinator
or field liaison to have a form unlocked, if necessary.
39
Using the Field Database - Student Series
The following videos are available on the college’s website:
‣ Video 1: Getting Started
‣ Video 2: Completing the Time Sheet
‣ Video 3: Completing the Supervision Log
‣ Video 4: Working with the Learning Agreement
Using the Field Database - Field Agency Series (also for Co-instructors)
‣ Video 1: Getting Started
‣ Video 2: Working with the Time Sheet and Supervision Log
‣ Video 3: Working with the Learning Agreement
40
Chapter 6
For Field Agencies
Section 1
Selection of Settings for Field Placement
Human service settings throughout Ohio serve as field placement sites.
Potential settings may be identified through the following process:
‣ Office of Field Education may initiate contact with the agency
soliciting affiliation;
‣ Agencies may initiate contact directly with the Office of Field
Education; or
‣ Students may recommend potential settings to the Field
Placement Coordinator.
Criteria for Selection of Settings
The following criteria must be met in order for an agency to qualify as a field
placement setting:
• The setting’s philosophy of service is compatible with the values
and ethics of the social work profession.
• There is clarity in the setting regarding its programs and methods.
• The setting qualifies for membership in standard setting bodies,
national and local, appropriate to its field or appropriate
governmental agencies.
• The agency has a defined and active role in the community and
participates in local and regional planning in its field.
• The administrator and staff demonstrate a conviction for
professional education and accept the objectives and educational
focus of the program of field instruction.
• The staff is large enough and so deployed that the basic program of
the setting is maintained and developed without reliance on
students. This does not preclude enhancement of the basic
program through student activity.
• The social service department of an institution such as a hospital,
court, or school, is an integral part of the program of the institution,
both in philosophy and the structural organization of service.
• The volume and flow of the program offers students a fairly wide
range of learning opportunities commensurate with the college
objectives for field practicum. Where a setting is deficient,
arrangements can be made with the practicum director and field
liaison for complimentary learning experiences in another setting.
• The setting attempts to make available suitable desk space,
telephones, word processing facilities, supplies, transportation
costs, clerical services, and program space for the student. The
availability of a qualified field instructor is essential. The
relationship between this person(s) and the field liaison is
established to maximize student learning.
• The agency is willing to risk involving students in appropriate
responsibilities for practice through clearly defined tasks.
• Sound personnel policies and practices are evidenced.
Note: With some modification based on current directions at The Ohio State
University, College of Social Work, these guidelines have been drawn from the
Manual of Accreditation Standards, Council on Social Work Education.
42
4.b. If approved, the agency and field instructors will be provided
with log-in credentials for the Field Database.
Agency Application Process
The following procedure will be used in the determination of a new field
practicum site:
5.
1.
Affiliation Agreement
Office of Field Education receives Field Agency Application & Affiliation
Agreement.
1.a. Every potential field setting is required to complete a Field
Agency Application packet which includes descriptive program
information as well as an Affiliation Agreement.
2.
Office of Field Education contacts agency to schedule a site visit with
agency personnel.
3.
Site Visit
3.a. Review Information Packet
3.a.1. Selection of settings for field placement
3.a.2. Field education roles
3.a.3. Responsibilities of field instructor
3.a.4. Criteria for selection of field instructors
3.a.5. Student activities in field
3.a.6. Field placement hours and supervision
3.a.7. Field policies
3.a.8. Agency perks
3.b. Determine potential student learning assignments and
appropriate volume of assignments.
3.c. Review potential field instructor/task instructor.
3.d. Answer any outstanding questions.
3.e. Tour agency and identify space/equipment for student.
4.
Agency education coordinators, field instructors, and task instructors
register for the Field Instruction Training.
Each agency accepted for educational affiliation has a mutually agreed upon
and signed document of understanding. The agreement clarifies the
responsibilities of each party and protects the educational purposes of the
practicum. After review by the director, the document is signed by the dean of
the College of Social Work, and if necessary, processed through the university
Office of Legal Affairs. The original is maintained in the Office of Field
Education and a copy is returned to the agency. The agreement is
automatically renewed unless the relationship is terminated by the agency or
college. The agreement is essential for the exchange of services between the
university and the agency.
Criteria for Selection of Field Instructors
Potential field instructors in approved settings may be identified according to
the following approaches:
‣ The agency representative may recommend to the college the
names of social workers who appear to meet the criteria for
appointment as field instructors.
‣ The college may suggest to the agency names of social workers
who appear to meet the criteria.
‣ An agency social worker who is interested in being a field
instructor may request consideration through the education
coordinator of the setting.
Office of Field Education emails Approval or Denial Notification
4.a. If denied, the agency will be contacted with reasons for denial
and steps that can be taken to get approved.
43
Field Instructor Supervision Requirements
The BSSW is the minimum degree for supervision of an undergraduate
student. The MSW degree is the minimum degree for supervision of a
graduate student.
‣ LISW-S is needed for field instructor ONLY if the student is
providing direct diagnosis and billable hours.
‣ Field instructors MUST attend college-sponsored orientations and
trainings for field instructors.
In addition, the potential field instructor must have:
• At least two years post-degree experience in social work.
• Sufficient experience within the setting to permit familiarity with
the program and opportunities for student learning.
• An interest and ability to teach, communicate knowledge, and
stimulate student self-development.
• Flexibility to allow unique individual development.
• The development of learning experiences consistent with
educational objectives.
• An orientation toward learning rather than task performance.
• Sound knowledge of at least one area of social work practice.
• Knowledge of community social welfare structure and the
utilization of community resources as an adjunct to or alternative to
program and service, as well as a means of influencing change in
delivery of human services.
• Understanding, acceptance, and willingness to implement the
philosophy and objectives of the college, as well as assumption of
responsibility for contributing ideas and thinking toward
strengthening the educational experience in the classroom and the
field.
• Sufficient time allocation by the setting, as well as management of
time by the individual, to carry out instructional responsibilities
including availability and accessibility to student, regularly planned
conferences with student, written evaluative summaries of
student’s performance, and planned conferences with the field
liaison.
• Professional identification through organizational affiliation.
• Knowledge of current trends in social work and social welfare.
Note: In situations in where agencies do not have social workers on staff,
the college provides a co-instructor. A co-instructor is a person that the
College of Social Work contracts with to provide the appropriate
supervision to students in the setting. The co-instructor works closely with
the agency to ensure that the student gains any needed social work related
skills.
See Chapter 2 for information about the role and responsibilities of Field
Instructors.
Policy on Dual Relationships in Field
(Adapted from Louisiana State University Field Manual, accessed 10/2014.)
To avoid conflict of interest, field instructions should not enter into dual-role
relationships with field students that are likely to detract from student
development or lead to actual or perceived favoritism. Although there are
definite pedagogical benefits to establishing good rapport with students and
interacting with students both inside and outside of the agency, there are also
serious risks of exploitation, compromise of academic standards, and harm to
student development. It is the responsibility of the field instructor to prevent
these risks from materializing into real or perceived conflicts of interest. The
field liaisons are available to consult with field instructors to help keep
relationships focused on field eduction goals and requirements.
Related to these issues of dual relationships, it is the policy of the College of
Social Work to avoid making field placements involving:
‣ Supervision by a family member or friend, whether primary field
instructor, task instructor, or co-instructor.
‣ Supervision by another student in the BSSW or MSW program,
including task supervision.
44
‣ Supervision by current supervisor at placement of employment.
(refer to more information about the Employment-based Field
Placement option).
‣ Placements where existing relationships may impair meeting
educational goals.
‣ Student payment for supervision.
If a student has an existing relationship with the proposed field instructor or
agency, the student and proposed field instructor have the responsibility to
disclose this when the placement is proposed. The Director of Field Education
will assess the nature of the relationship for its potential impact on field
education.
45
Section 2
Benefits for Agencies & Field Instructors
In recognition of the time and expertise provided by agencies and field
instructors, Ohio State has developed the following list of benefits for
agencies that host students.
•
Fee Waiver Payment Authorization Program for College of Social
Work courses and continuing education trainings.
The College of Social Work offers fee payment authorizations in the
form of fee waivers to agencies in which social work students are placed
for field practicum. The fee waiver program acknowledges the
assistance of these agencies in educating social work students. In
return, agencies are provided an educationally focused mechanism for
staff and agency development.
agency and its staff. Selected new instructors are recognized for their
progress in implementing the practicum goals. Other individual
instructors are recognized for sustained and distinguished service.
•
Annual Community Engagement Conference (free CEUs).
•
Field & Task Instruction Trainings (free CEUs) (See next section for
details).
•
Posting of job and volunteer opportunities on Ohio State’s career
database for students, alumni, and others to view.
•
Development of qualified social workers for potential employee
selection through hosting of field practicum students.
Fee waiver credits are based upon the number of students and the
length of time students are in the agency over the academic year. Any
employee of the agency is eligible to use the fee waiver. Decisions
regarding distribution of fee waiver credits within an agency are to be
made by the agency education coordinator or designee. Note: The
college must have a current Affiliation Agreement, Field Placement
Profile, and Preference Form on file before fee waivers can be processed.
•
OSU Library Privileges for any agency employee.
The appointment entitles each currently active education coordinator
and field instructor to library privileges at The Ohio State University. The
request must be made by emailing [email protected] the following
information: name, address, e-mail address and drivers’ license or state
identification number. Ohio State libraries will then mail the library card.
•
Annual Awards Breakfast/Lunch.
At least once a year, the college formally recognizes the contributions of
agency personnel at a special event. Typically, this is a breakfast with an
awards ceremony. Plaques, certificates, and gifts are presented to
support this effort. A distinguished service award is presented to one
46
Section 3
Planning & Development
Preparation for the practicum experience is the result of the combined efforts
of faculty, field office staff, and field instructors. Several approaches are used
to stimulate productive exchanges in the promotion of common
understanding of field practicum objectives and processes.
2.
To interpret the goals and objectives, activities, and needs of the
college to the community.
3.
To become knowledgeable of existing college policies, procedures, and
programs.
Professional Advisory Committee (PAC)
4.
To develop ways and means by which PAC may participate
appropriately in the college’s structure.
In April 1995, the college established the Professional Advisory Committee
(PAC) for purposes of "Avenues of Renewal." This committee assures the
maintenance of reciprocal and ongoing relationships between the practice
community and college to promote and advocate for the advancement of
practice education framed by social work values and ethics.
PAC works closely with the field director in achieving full participation of field
instructors in college activities.
Goals of the PAC
1.
To serve as a resource to the students, faculty, and staff of the college
for purposes of linkage in the areas of agency development, training
needs, employment information, guest lecturers, and as a source of
feedback to the college.
2.
To advocate for the social work programs throughout the university
and the broader community.
3.
To provide support to the field instructors and the practitioners who
serve out of a sense of professional commitment.
Field Instruction Training (FIT)
The purpose of Field Instruction Training is to prepare field and task
instructors to assume their role effectively. FIT is a three hour seminar for field
instructors. Typically, FIT is held in summer or autumn semester. Field, and
task, instructors must re-take FIT every two years. Sessions are conducted by
staff in the field education office and may take place at either the college or at
the placement agency, for organizations with sizable numbers of field
instructors. The format is a combination of lecture, discussion, and small
group exercises. Field instructors are given information about the following:
‣ Placement activity schedules including dates related to the
placement process, including the start and duration of field.
‣ College policies including attendance, hours, and human rights
activities.
‣ Completing the Learning Agreement and types of activities
appropriate for the various student ranks.
‣ Supervision requirements and theories/models.
Objectives of the PAC
‣ Potential performance issues and corrective strategies.
1.
‣ Use of the Field Database.
To apprise the faculty of the needs and trends affecting human service
organizations and the populations served.
‣ Evaluation and grading.
47
Continuing Education
The College of Social Work is committed to the continuing development of
field instructors. Workshops are held throughout the academic year on
various topics. The goal is to create a supportive arena for the exchange of
ideas to facilitate the integration of theory and practice. Further, there is
opportunity for input into the curricula of the college. Field instructors may
use fee waivers to attend these sessions while receiving continuing education
credits.
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Chapter 7
Additional Policies
Section 1
Employment-based Field Placement (EBP)
Students who are requesting to complete their field placement at their
current place of employment must complete the Employment-Based Field
Placement (EBP) Application. The student’s ability to succeed in field
education and become well-skilled in the social work competencies is the
central focus in the consideration of an employment-based field placement
proposal. The EBP Application must demonstrate that the educational and
learning objectives of the field experience will be accomplished within the
parameters of the Office of Field Education policies and requirements.
EBP Requirements
An employment agency may be used as a field placement site only when all
of the following requirements are met.
•
•
•
The agency must be approved by the Office of Field Education. If the
agency is not currently affiliated with the field education program, all
agency development paperwork and a site visit must be completed
prior to the start of field placement. Click here for more information.
The student’s field placement must be in a different program or
department than the program/department in which they are employed.
Field placement learning activities must differ from the student’s
current employment responsibilities and must exceed present job
skills and knowledge. Field placement learning activities must be
specifically related to the student’s designated course syllabus BSSW
(SWK 4189), MSWI (SWK 6189), or MSWII/ASAP (SWK 7189).
•
The student’s field instructor and employment supervisor must be
different people.
•
The student’s employment and field hours must be separate and clearly
defined.
•
The student must have been employed by the agency for a minimum of
60 days prior to submitting the application.
•
Release time for coursework and field placement must be assured.
•
The student must intern in increments of at least 4 hours.
•
It is up to the agency to determine any compensation the student
receives while in placement.
Completing the EBP Application
1.
The student must contact the placement coordinator to request an
Employment-Based Field Placement Application.
2.
Once the application is assigned to the student in the Field Database,
the completed application must be submitted with the Field Practicum
Questionnaire.
3.
The student must upload the Employer Letter of Approval as well as
the student's Job Description to the application. A template for the
Employer Letter of Approval can be found in the EBP Application.
4.
The student must sign the application.
5.
The field placement coordinator and the associate director of field
education will evaluate each request/application individually.
6.
Once the application is reviewed and additional materials are received,
the student will be notified regarding the acceptance of the proposal.
6.a. If the application is approved, the student may coordinate their
field placement days and hours with their field instructor.
6.b. If the application is not approved, the placement coordinator
and/or director of field education will indicate reasons for denial
on the application.
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The student may contact the field placement coordinator with any
questions about the application process.
Additional Information
Please be aware that field credit will not be granted for previous professional
work experience (Council on Social Work Education policy). There will also be
no retroactive approvals for employment-based field placements and no field
hours will be credited before the application is approved.
The college does not recommend an undergraduate employment-based field
placement; however, we recognize that there are some agencies that may
afford the student a very different and educationally sound second year
experience. The college will evaluate each proposal on its individual merits as
related to the expectations of the college and the Council on Social Work
Education.
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Section 2
Single Placement Option (SPO)
Completing the MSWI and MSWII field placement at the same agency is
sometimes a viable option for non-ASAP graduate students. MSWI students
are invited to discuss with their field instructor, their field liaison, and the field
placement coordinator the potential for a second year placement in the
current field setting.
The single placement option is based on the rationale that in satisfactory
student-agency matches, the student has become oriented to the setting,
has developed some credibility with the staff, and is ready to move into
advanced practice. By remaining in the same setting, orientation does not
need to be duplicated and emphasis on skill development can begin
immediately. The second-year Learning Agreement can focus on new and
more advanced competencies based upon the foundation the field
instructor knows the student has already received.
4.
The field placement coordinator and the director of field education will
evaluate each request/application individually.
5.
Once the application is reviewed, the student will be notified of the
outcome.
5.a. If the application is approved, the student may coordinate their
field placement days and hours with their field instructor.
5.b. If the application is not approved, the field placement
coordinator and/or director of field education will indicate
reasons for denial.
The student may contact the field placement coordinator with any questions
about the application process.
Students wanting to explore the field might be better served by having two
placements. However, for other students, the single placement option may be
an efficient way of making the best use of limited resources. Both the
student's educational goals and the varied learning opportunities available in
a particular agency must be considered.
Completing the SPO Application
1.
The student must contact the field placement coordinator to request a
Single Placement Option Application.
2.
Once the application is assigned to the student in the Field Database,
the completed application must be submitted with the Field Practicum
Questionnaire.
3.
The application must be signed by both the student and the field
instructor.
52
Section 3
International Placement Policy
The Office of Field Education provides international field placements for
students on a case by case basis. These placements are developed for field
work experiences and are delivered through a block placement model, which
allows a student to complete the total required field hours in one semester.
Process
3.
After identifying an appropriate agency, complete and submit the
International Placement Proposal form to the associate director of field
education for review. (See Proposal Criteria section below.)
4.
The associate director of field will review the International Placement
Proposal and notify the student regarding acceptance of the proposal
1.
The college will identify a placement site for the student, or;
4.a. If the Proposal is approved, the associate director of field will
contact the placement site which will need to complete a
Prospective Field Agency Application and Affiliation Agreement.
Please note: The international placement only received final
approval when all required agency paperwork has been
submitted and approved.
2.
The college will require the student to identify and propose a
placement site.
4.b. If the Proposal is not approved, the associate director of field will
indicate reasons for denial on the application.
Any student considering an international placement should first schedule a
meeting with the associate director of field education to discuss plans for the
potential international placement.
This discussion may result in one of the following paths:
College Identifies Placement Site
International Field Placement Requirements:
The college will follow a process similar to in-country placements. This
includes sending the student’s Field Practicum Questionnaire to a field
agency who will then have the option to interview the student. (See the Field
Placement section of the Field Manual for more information.)
‣ International Placement Proposal form must be submitted TWO
semesters prior to the anticipated start of the international
placement.
Student Identifies Placement Site
‣ GPA of 3.4 or greater
Students identifying a placement site should follow these steps:
‣ Valid passport: Click here for information to apply or renew your
passport
1.
2.
Review the Become a Field Agency section of the college’s website,
including the Field Agency Information Guide, to become familiar with
the college’s requirements for Field Agencies.
Obtain an International Placement Proposal form from the associate
director of field.
‣ Fully admitted to College of Social Work prior to going in-country
‣ Student has met with program advisor and student’s educational
plan reflects international block placement
As in all placement options, students are responsible for making
arrangements for travel, visa (if required), lodging, food, and other living
expenses. The Ohio State University College of Social Work does not
administer, nor is responsible for, any logistical arrangements.
53
Proposal Criteria
The following information must be documented on the International
Placement Proposal form for consideration:
Agency Information
‣ Airfare to and from international location
‣ Required OSU International Supplemental Insurance
‣ Vaccinations, inoculations and travel medicine
‣ Food in-country (varies per individual/location)
1.
Name of agency considering student for field work
‣ Housing in-country (varies per individual/location)
2.
Location of proposed field placement
‣ Transportation in-city (bus, train, ferry, will vary based on
internship location)
3.
Mission/purpose of agency
‣ Entertainment in-country (varies per individual/location)
4.
Description of primary services delivered by agency and the client
population(s) served
‣ Weekend excursions (varies per individual/location)
5.
Accessibility of electronic communication hardware and software.
6.
Description of how the completed affiliation agreement, student
learning agreement, time sheet, supervision logs, and evaluation will
be translated into another language (as applicable).
Placement Information
1.
Dates of proposed placement
2.
Language requirements for student
3.
Description of experiences the student will have in this placement,
correlated to the appropriate learning agreement
4.
Financial arrangements of the placement
Proposed Field Instructor Information
1.
Name, degree, licensure (if applicable), phone, email address
2.
Length of field instructor’s employment with agency
3.
If no on-site Master of Social Work (MSW) field instructor is available,
explain proposed plans for how student would receive social work
supervision.
Student to bear some or all of the following costs:
Ohio State Travel Policies
All Ohio State students pursuing internship experiences abroad that are
related to their Ohio State academic or co-curricular objectives (regardless of
if the program is Ohio State sponsored or non-Ohio State sponsored) are
required to adhere to the policies and guidelines set forth by the University’s
International Travel Policy Committee. These include petitioning for travel to
countries on Ohio State’s list of risk designated countries and enrolling in the
university’s supplemental travel insurance.
Self-report Form and Pre-departure Checklist
Once your international field experience has been approved, be sure to
complete the online independent study abroad self-report form and review
the pre-departure checklist.
Additional information
Students who do not complete their required practicum hours within the
block placement will need to work with Office of Field Education to develop a
plan to make up hours upon return from the international placement.
Should you have any questions or wish to pursue an International Field
Placement, please contact Elon Simms, Associate Director of Field Education
at 614-247-8719 or [email protected].
(Policy adopted April 2015)
Cost may vary depending on placement location:
54
Section 4
Links & Resources
From the College of Social Work webpage
‣ Field Calendar
‣ Field Practicum Course Syllabi for courses 4189, 6189, 7189
‣ BSSW and MSW Program Handbooks
Social Work at Ohio State’s campuses
‣ Columbus campus & general
‣ Lima campus
‣ Mansfield campus
‣ Marion campus
‣ Newark campus
The Ohio State University links
‣ Ohio State Sexual Harassment Policy
External Links
‣ NASW Code of Ethics
‣ Counselor, Social Worker and Marriage & Family Therapist Board (Ohio)
55
Chapter 8
Appendix
Section 1
Workflow - Placement Details
The Field Placement Process section in Chapter 4 walks through the steps
involved in placing an intern at an agency. The workflow below contains
expanded details explaining this process. Note that the numbered steps
displayed on the top row of this diagram below are the same seven steps
described in Chapter 4. To view this image, view in landscape (horizontal)
orientation.
57
Section 2
Workflow - Resolving Concerns in Field
The During the Practicum section in Chapter 4 addresses how any concerns
that arise in field should be handled. This workflow provides a visual depiction
of the ongoing placement, as well as what can happen when there is a
problem during the placement. To view this image, view in landscape
(horizontal) orientation.
58