letter and forms - Downingtown Area School District

STUDENT / PARENT / SCHOOL AGREEMENT
I have read the letter explaining the regulations to be followed
at the Downingtown High School East Campus Junior Prom on
April 25, 2015. I have discussed them with my son/daughter and
understand that these rules must be followed.
This form containing required signatures must be presented at the
time the prom ticket is purchased.
_______________
Parent/Guardian Name
_________________
Parent Guardian Signature
________________
Student Name
________________
Student Signature
_____________
Parent contact # the night of the prom
DOWNINGTOWN HIGH SCHOOL EAST CAMPUS
JUNIOR PROM GUEST FORM
Prom Regulations
1. All guests MUST have this form completed prior to a ticket being purchased for them.
2. DEHS students are allowed to bring one guest.
3. All guests must have achieved 9th grade status and must be under 21 years of age.
4. All guests must show a picture I.D. at the door to be admitted.
5. Students and guests will be subject to all school regulations (see the Student Code of
Conduct).
6. Students and guests are not permitted to leave the prom until 9:00 P.M.
If you exit the building, you will not be permitted to return.
7. Students and guests are not permitted to loiter in the parking lot.
8. All school events are tobacco-free and alcohol-free. Guests of DEHS
students must adhere to these policies.
***********************************************************
DEHS Student Name______________________________________
GUEST INFORMATION
Name: _________________________________________________________ Grade: ______ Age: ______
School District: _________________________________________________________________________
Home Address: _________________________________________________________________________
Parent/Guardian: ____________________________________________Phone: ______________________
I, ___________________________________________________________, give permission for my child to
Parent Name, please print
attend the Downingtown High School East’s Prom. He/She agrees to follow all DEHS rules and regulations.
____________________________________________________________Date: ______________________
Parent’s Signature
Please get the signature of principal/assistant principal of the school he or she attends:
Name: ____________________________________________________Title:_________________________
Please Print
March 23, 2015
Dear Downingtown East Parents/Guardians:
The Junior Prom planning is under way. We are working on making this special and affordable
event for our students. In addition, a portion of the Junior Prom ticket price is used as a
fundraiser to help offset the ticket price of the Senior Prom next year.
To help offset costs of the Junior Prom, we are asking for following donations from our
Downingtown East families and local businesses. The kids have decided that they want hors
d’oeurve type food, and bite sized desserts. Please note food items need to be store bought
items.
The execution and planning of the prom also involves creating an atmosphere of Hollywood.
Luckily, the officers have already put together what they believe is a good set-up for the
cafeteria and bathrooms. We have many decorations thanks to the Post Prom Committee but if
you have ideas or possible decorations that you would be willing to donate, please notify us as
soon as possible.
We are asking you, parents of the Juniors, to volunteer to help make the Junior Prom a success
(please see other side of this letter).
If you can help with a donation, please email Darryl McCauley [email protected] by April
20th so that we can the coordinate the donations. Monetary donations should be sent to school
to the attention of Junior Prom. Checks should be made payable to Downingtown East High
School Class of 2016.
We need your help!
Thank you in advance for your cooperation.
Junior Prom Committee
FOOD/DRINK DONATIONS (ANY DONATION WOULD BE APPRECIATED):
Soft
 Pretzel Party Trays with Dips
Veggies & Dip Trays, Fruit
Pretzel Nugget Platters
Small Plates, Plastic Forks, Napkins
Mini Water Bottles, Sodas
DESSERTS/TREATS:
Cookies, Brownies
Wrapped Candy (Sour Patch Kids, M&Ms, Skittles, Swedish Fish)
SET UP AND CLEAN UP (ANY TIME YOU COULD GIVE WOULD BE APPRECIATED):
April 24 (Fri.)
From 3:00 to 10:00 pm
April 26 (Sun.)
From 10:00 am to 12:00 noon
Please contact Darryl McCauley, [email protected] by April 20th so that we can plan accordingly. Please
drop off all donations on April 25 until 8:00 P.M. except the pretzel tray which can brought to the prom on
Saturday.
THANK YOU,
THE CLASS OF 2016
Downingtown High School East Campus
50 Devon Drive • Exton, Pennsylvania 19341 • Phone: 610-363-6400 • FAX 610-903-1047
March 23, 2015
Dear Parents,
Junior Prom time is fast approaching. This is probably the most exciting social event of the year for eleventh graders
and it certainly is one of the most memorable. To ensure the success of the evening, I want to be certain that everyone
involved understands our prom procedures and expectations.
The prom, which takes place on Saturday, April 25th, is a school-sponsored event. As such, the school discipline code is
in effect and any infractions will be dealt with accordingly (please see the Student Code of Conduct in the DEHS backpack
on the school’s webpage). Administrators and faculty members will be present to chaperone all aspects of the prom.
This year’s prom will be held in the Boyer Gymnasium from 7:30 p.m. to 10:00 p.m. If students have not arrived by 8:15
p.m., parents will be contacted. Students may not leave before 9:00 p.m.
Again this year we will be using a P.A.S. (Passive Alcohol Sensor) for all students entering this activity. This will ensure
that our prom will be alcohol-free. Students with a positive alcohol test result will not be permitted into the dance and
will receive consequences according to the DASD discipline code. Parents will be contacted, as well as a police referral.
Tickets will be sold at Downingtown High School East Campus from April 7th to April 10th during all lunches. The cost
of the ticket is $40.00 for a single ticket. This includes beverages, food, decorations, disc jockey, favors, and a fundraiser
for the Class of 2016. No tickets will be sold after April 10th. Tickets can be purchased with a check or money order only.
Make the check or money order payable to Downingtown High School East and on the memo space, please write Class
of 2016. If students would like photographs, a photographer from Downingtown Sports Photography will be at the prom
and students may order them online. Also, there will also be complimentary photographs.
Please sign the enclosed form to indicate that you understand the guidelines set forth in this letter. If your child is
bringing a date that does not attend DEHS, please have them pick up a guest form at the reception desk, library or online.
Students are required to submit these form(s) when purchasing their prom tickets. Without this information, the
student cannot purchase a prom ticket. Please note that prom tickets will not be sold to students with outstanding
obligations. Please feel free to contact me or Mr. McCauley if you have any questions or concerns.
Sincerely,
Paul E. Hurley III
Principal
Paul E. Hurley III
Principal
Darryl McCauley
Junior Class Advisor
Ronald Pavlick
Karen Welch
Assistant Principal
Assistant Principal
Jill Whalen
Earl Burnham
Assistant Principal
Athletic Director