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ORGANISATION FOR THE PROHIBITION OF CHEMICAL WEAPONS (OPCW) Johan de Wittlaan 32, 2517 JR The Hague, The Netherlands VACANCY NOTICE Post Title: Programme and Budget Officer Post Level: P-3 Vacancy Ref: Division: E-ADM/BUD/PBO/F0081/P-3/26/05-15 Branch: Budget, Planning and Control Administration Principal Functions Under the general supervision of the Senior Programme and Budget Officer and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following duties: 1. Assists in drafting guidelines and technical procedures for preparing the OPCW annual programme and budget submissions in accordance to Results-Based Budgeting Principles; and compiles and consolidates final draft for submission to the Policy-Making Organs. Date: Closing Date: 19 May 2015 18 July 2015 This fixed-term appointment is for a duration of three years with a sixmonth probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The DirectorGeneral retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled. Requirements Education (Qualifications): Essential: Advanced University degree in Business Administration, Finance, Accounting, Management, Public Administration or related area; a first level university degree in combination with qualifying experience (minimum 7 years) may be accepted in lieu of the advanced university degree.The lack of a degree may be off-set with relevant specialised training in combination with a minimum of 11 years of qualifying experience. Assists in preparing the budget guidelines and technical Knowledge of the principles of programme and budget procedures for preparing the OPCW annual programme and planning and management; budget, including guidelines and standard cost estimates; Assists in the review, analysis and revision of programme Knowledge of Results-Based Management (RBM) and UN financial procedures and accounting standards plans and cost estimates submitted by Programme Managers to ensure adherence to the priorities set by the DirectorGeneral and linkage to OPCW core and programme Skills and Abilities (key competencies): Proven analytical and conceptual skills; objectives; Planning, organisational, coordination and Assists in consolidating programme and budget submissions; problem-solving skills; Throughout the programme and budget preparation process, Inter-personal and communication skills with provides updates and guidance to the Senior Programme and demonstrated ability to apply tact and accuracy Budget Officer and programme staff involved in the and to present information clearly and logically programme and budget preparation; both in writing and verbally; Monitors programme and budget allotments, identifies Ability to develop and implement financial and discrepancies or non-compliance and resolves problems in administrative policies and procedures for the coordination with the Senior Programme and Budget Officer; Organisation; Assists in preparing or coordinating the preparation of papers Solid information technology skills including responding to queries from Member States. proficiency in Microsoft desktop packages and financial management information; 2. Monitors the implementation of the annual Ability to ensure an effective productivity and programme and budget achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple Monitors budget implementation with close collaboration concurrent activities; with Programme Managers on a continuous basis to ensure that expenditures do not exceed allotted / budgeted amounts Ability to work in a team and to establish and and alerts the Senior Programme and Budget Officer of any maintain effective working relationship with potential over spends, or potential irregularities, in a timely people of different national and cultural manner;; backgrounds. Manages the input, tracking and liquidation of obligations, supporting the work of Budget, Planning and Control Experience: Branch staff involved in this task, as necessary; Essential: Assists in managing the mid-year review process. At least 5 years of progressively responsible experience in the field of programme and budget planning, preparation and management in a national and international environment; Proven experience formulating cross-organisational Assists in collecting and analysing data on the status of the programme budgets and developing standard costing income and expenditure of the Organisation; methodologies; Assists in the preparation of the monthly and quarterly Proven experience developing and implementing performance reports for senior management Results-Based Management. 3. Assists in the preparation of monthly and quarterly analytical budget performance reports 4. Monitors and co-ordinates all budgetary matters related Desirable: to Voluntary Contributions, Special Accounts and Trust Experience in the use of computerised ERP systems Funds would be an advantage; Work experience in the UN Common System and Supports Programme Managers in preparing cost plans for familiarity with IPSAS principles would be a strong Voluntary Contributions and Trust Funds; asset. Assists in reviewing agreements pertaining to Voluntary Contributions and Trust Funds to ensure their compliance Languages: with the OPCW Regulatory Framework; Fluency in English is essential and a good working Ensures timely allotment upon receipt of funds. knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable. Performs related duties as required. Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the May 2015 rate of 33.8%. With Dependants No Dependants Annual Salary $ 60,813 $ 56,766 (US dollars) Post Adjustment $ 20,554 $ 19,186 Total Salary $ 81,367 $ 75,952 CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM. Interested applicants who are unable to submit an application online at www.opcw.org, due to technical problems, are requested to send an e- mail to [email protected] explaining the problem. Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted. Applications from qualified female candidates are strongly encouraged. There are job advertisements and offers that falsely state that they are from the OPCW. May 2015/aa