minutes of pre bid meeting

Subject:
MINUTES OF PRE-BID MEETING HELD ON 6rH APRIL 2015:
Construction of National Motorway M-4 Gojra - Shorkot Sectlon
ProJect
Gojra - ..Iamanl Section (31 Km)
(Km 58+2OO to Km 89+2OO)
ICB-M4-IIB: Jamani - Shorkot Sectlon (3O Kml
lKm 89+2OO 1o 116 tt$+2OOf
ICB-M4-IIA:
1.
A pre-bid meeting was held in NHA, HQ on $ttrApril 2015 at l1:00 AM to
discuss the technical and contractual issues of subject work raised by Contractors.
The said Pre-Bid meeting was chaired by General Manager (P&CA) and was attended
by t.lle representatives of NHA, ADB, Consultant and bidders. The following attended
the pre-bid meeting:
'
ii.
iii.
iv.
v.
vi.
vii.
Natlonal Highway Authorlty
Mr. Mukhtar Ahmed Durrani, General Manager, (P&CA), NHA,
Islamabad.
Mr. Asim Amin, General Manager, (Design), NHA, Islamabad'
Mr. Imtiaz Ahmad Khokhar, Director (P&CA), NHA, Islamabad'
Mr. Anees Ch., Project Director (M-4 Gojra - Shorkot Section), NHA
Mr. Nand Kumar Sufi, Director (QS), NHA, Islamabad'
Mr. Ijaz Ahmed, Deputy Director (P&CA), NHA, Islamabad.
Mr. Liaqat A1i, Assistant Director (P&CA), NHA, Islamabad
i.
Consultant
Mr. Aamir Ghori, Prime Engineering Consultant.
i.
i.
Miss Ma Yt, AB":1S,.",to D.G.,M/s china Yunnan sunnv Road&
BridgeCo.
ii.
viii.
ix.
x.
xi.
Mr. Gu Heiun, Chief Representative, M/s China Railway 2O
Bureau Group Cor.
Mr. Lv Xiu Feng, Marketing Manager, M/s CGGC
Lt. Col. (R) Tariq, Sr. Manager Engineers, M/s NLC
Lt. Col. {R} Saeed, General Manager, M/s ZKB-Limak (JV)
Li Fang Halg, Manager, M/s CRBC
Mr. Shamroz Manzoor, General Manager Business Development,
M/s Nishan Engineers (Pvt) Ltd.
Engineer Manager, M/s China Railway First Group (CRFG)
Contract Manager, M/s Xinjiang Beixin Road & Bridge
Liao Hongwei, Deputy G.M., M/s Sinohydro Corporation Ltd.
Ms, Aveen, Representative,M/s NIC
i.
Aslan DeveloPment Bank
Mr. Shafiq Wazir, Procurement Consultant ADB.
iii.
iv.
v.
vi.
vii.
.
General Manager (P&CA) welcomed the participants of the Pre-bid
2,
meeting. He asked the bidders,";fi:,.j:]i{i,--:withtheirquestions'
The queries raised and their replies are detailed below:
ITB.4.5
Does this clause apply to Chinesefirms?
ITB 4.5 is related to Government
the
in
enterprises
owned
Historlcal
Financial
Section
3.
2.3,1
Performance
Sectlon 4. Form FIN-I and Form FIN-2
The Auditor's report for the year of 20i4 is
under process, ca,n we provide the auditor's
report for the year of 20I 1 for replacing?
Please refer to Section 2,3.1 in
Section 3 of bidding documents.
And the average annual construction turnover
will also be provide the year of 201 I , 2OI2 and
2013? And other financial data should also be
o f 2 0 1 1 ,2 0 1 2 . 2 0 7 3
llnanclal
Section
3,
2,3,3
requirement;
Section 4, Form FIN-S.
resources
The matter is clarifred in the
There is a different definition about LIQUID
Addendum No.1.
ASSETS, please con{irm which one should be
follow.
Section 4. Table A-Local Currencv
A1I the base rates on 6th Apri1, 2015 of the The base / current prices of
materials should be provided by the employer specified materials shal1 be as
for the record of tl:e Contractor on the actually prevailing on the base
purpose of price adjustment. Please kindly date notified by ttre Engineer with
provide t1.e base rates.
the approval of the EmPIoYer
after the award of works.
Please orovide all the relevant data in the
Employer's possession on sub-surface and Please refer to ITB 7 .2.
hydrological conditions at the site, including
envfonmental
as
In bidding document mentioned that delay
damages will be paid by the contractor due to
late completion, is there arry bonus to pay to
the contractor if the works have been
completed earlier than the completion date
mention in the contract?
For foreigner firm, Does the employer provide
fool proof security arrangement at employer's
cost and expense for the contractor?
BOQ item No. 7O3a
What is minimum requirement for said project
laboratory? Which kind of equipment should
be provloeo/
f.dltn
lJ -; \
.,-a.n
There is no provision of Bonus in
the Bidding Document for earlY
completion of the project.
The security arralgement on site
is the responsibility of Contractor
as ner Conditions of Contract.
BOQ Item
Detaiis regarding
No.703-a is given in Volume-III
(A) of Particular Specifications /
Special Provisions (Road Works)
under item 703.
In bidding documents, Employer does not
provide any privilege for secured advance
payment. Kindly elaborate that:
a)
b)
On which items Employer will gives
Secured Advalce
How much percentage (%) of Secured
Advance Payments will be granted?
We are requesting to grant 80% Secured
Advance Payment on the following ltems.
.
Cement
.
Steel
.
Bitumen
On all projects executed under the financing of
Asian Development Project (ADB) throughout
the country are granting 15 % (Fifteen Percent)
Mobilization Advance of Contract Price.
There is no Secured Advance
project.
provision
this
in
Therefore t-Jrerequest for granting
807o Secured Advance against
Cement, Steel and Bifumen is
resretted,
limit
of
maximum
Whereas on this mega motorway project, NF{A The
this
for
Advance
Advance
Mobilization
of
granting only 10%
Mobilization
project shall remain 10% as per
Palrment.
provisions of Bidding Document.
Advance
the
Mobilization
Kindly increase
Payment share from 10olo(Ten Percent) to 15%
(Fifteen Percent) of the Contract Price to
maintain the project execution momentum and
Reference to bidding documents, Employer
scattered the summaries for a-ll Bil1s of
Quantities (BOQs)
(Summary of Bil1s)
. From Bill No. 1 to 7, (Including Provisional
The Summary provided in the
Sum)
Bidding Document is the Grand
Summary and covers all the Bills
(Rest Areas)
of BOQ.
. Summary of Bill No. 8
. Summary Bill No 8A
It may be noted that the subtotals of BilI No. 8 (Rest Area),
(weigh Stations)
Bill No. 9 (Weigh Bridge) and Bill
. Summary of Bill No. 09
No. 10 (To1l Plazas) etc are
. Summary of Bill No 9l\
carried forward to Bill No. 6A
(Miscellaneous Item) and ttren the
(To11Plaza)
tota-l of Bill No. 6.4 is carried
. Summary of Bill No 10
forward to Summary.
. Summary of Bill No. 10A
Employer does not provide Grand Summary of
BOQs to accumulate all above BOQ's SubSummaries It would be more convenient for
Employer as well as Contractor that if Employer
compile above all sub-summaries in a Single
Sr.
No
Reply
Questlon
hand written or The Priced Bill of Quantities shall
eTaborate your be typed written. Bids with hand
Priced BOQ will be
written
considered as non-responsive as
per ITB 2O.2 of bid data sheet.
1 0 The source for Steel is that of Pakistan Steel
Mill as per the Bidding Document. However, Please refer to Addendum No. 1.
Pakistan Steel Mill is not updating the rates.
Kindlv look in to the matter.
1 i Refer to ITB 4.5, how Government owned entity The parameters for establishing
eligibility as per ITB 4.5 are
can establish eligibility.
How about the Government owned entity make already clear in the clause. The
Government owned entity may
a Joint Venture (JV) with foreign firm.
obtain certifrcate covering the
pa-rameters mentioned in ITB 4.5
from their controlling Ministry.
BOQ's will be filled by
typed.
I{indly
computer
acceptability,
The eligibility criteria shall also
apply if the Government owned
entity makes a JV with a foreign
firm,
T2 Is PEC license for foreign firm needed at the For bidding purpose, PEC license
for foreim firm is not required
time of biddine?
1 3 It is suggested that a combined site visit of all The site visit has already been
arranged to facilitate the bidders;
prospective bidders be conducted.
however, the responsibility rest
with the bidders as per Clause
TTB7.2
t 4 Will the Pre-Bid Minutes be uploaded on Yes, the minutes and Addendum
(if any) shall be upioaded on NHA
website?
website.
-tD
Please extend the bid submission deadline for The project is on high prioritY
15 days in order to make rest potential for Government of Pakistan,
contractor and us shall have more sufficient
time for document preparation after the site
visit.
ri
is not
ffiA.""tension
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