ACCIDENT / INCIDENT PROCEDURES

ACCIDENT / INCIDENT
PROCEDURES
RIDGEWELL AIRFIELD
ESSEX GLIDING CLUB
CLUBHOUSE COPY
LAUNCHPOINT COPY
WINCH COPY
Issue 4 - Page 1
Amendments
Issue
Pages
Description
02
18
Re-issue entire
document
Re-Issue
Re-Issue
Correction to DCFI Mobile Number
Changes occasioned by the release of the latest Post Accident
Guide by the BGA (Dated 27th November 2009).
Review at start of 2012 season.
Review in April 2015.
03
04
Issue 04 - Page 2
Introduction
The following pages detail the actions to be taken in the event of an accident occurring on or near
Ridgewell airfield. The following situations are covered:
•
•
•
•
•
Accident on the airfield
Accident near the airfield
Aircraft Reported Crashed
Aircraft missing
Personal Injury
These instructions should be initiated by any club member on the airfield until such time as the Duty
Instructor, CFI or Safety Officer is able to assume command of the situation.
The actions in this document must be followed exactly.
A log of events is to be initiated and maintained throughout all of the stages in handling the
situation. Blank Event Log forms are provided at the back of this document.
A copy of this document is maintained at the following locations:
•
•
•
Launch Point Caravan
Winch
Clubhouse
The following pages identify the individual actions necessary in each of the above situations. The
key principle from the outset is:
DO NOT ALLOW THE SITUATION TO DEVELOP WHERE A FURTHER
ACCIDENT/INCIDENT OCCURS!
Now continue to the next page to perform the initial assessment of the accident/incident.
Issue 04 - Page 3
Initial Assessment
Tick when complete
Do you need to summon the Emergency Services?
If YES, send someone to dial 999 immediately.
(Name:.........................................)
The Emergency Services will almost certainly require the following information:• Name and contact phone number of the person reporting the accident
• The number of casualties and an estimate of the degree of seriousness.
Fatality? Serious Injury? Substantial Damage?
• Exact location of the accident. If on the airfield, use the following information, which is
repeated on page 17 of this document
o Ridgewell Airfield, Ashen, Sudbury. CO10 8JU.
Access from un-numbered minor road between Pannells Ash and Ovington
o Telephone
01440 785103
o GPS Position
North 52°° 02’ 53’’ East 000°° 33’ 30’’
o Directions to the airfield and hazards to the Air Ambulance are on page 18 of this
document
X
X
X
U
•
Were any dangerous substances or power cables involved?
•
Has the glider hit something containing toxic chemicals?
o Include any hazard code information available when reporting the accident.
Definitions:
1. Major Accident : Occurrence associated directly with aircraft operations resulting in death
or serious injury to a person, or substantial damage to an aircraft.
U
U
2. Serious Injury :
a. Requiring a stay in hospital of more than 48 hours
b. Fracture (except fracture to finger, toes or nose)
c. Lacerations causing nerve, muscle or tendon damage or severe haemorrhage
d. Injury to internal organ
U
U
3. Substantial Damage : adversely affects structural strength, performance or flight
characteristics and would normally require major repair or replacement of the affected
component
U
U
If you need to call the emergency services or the incident falls into one of the 3 definitions above, go
to Check List for Major Accident at
U
Tab A
U
4. Minor Accident/Incident : Occurrence not falling under the definition of accident, but
where an actual or potential hazard is identified.
U
U
Go to Check List for Minor Accident/Incident at
Tab B
If in doubt, treat as a major accident.
Do not engage in any exchanges with the media. Refer all enquiries to the CFI, Safety Officer or
Publicity Officer, they will action a Press Release. An example press release form is detailed on
page 20 .
X
X
Issue 04 - Page 4
Tab A
U
Check List For Major Accident
(Tick boxes as you go along)
Tab A - Immediate Actions
2B
Firmly control the situation and take all necessary actions to prevent a further accident from
occurring.
Send a responsible person to call the Emergency Services.
In the event of injury, is a doctor/first aider on site? See to injured people – CAUTIOUSLY!!
Detail a responsible person to deal directly with the safe recovery of other aircraft airborne at
the site.
Send a responsible person to the airfield gate to direct the Emergency Services and control
access to the airfield.
Detail a responsible person to liaise with or restrict access of, the media.
Make notes of the essential details, using the BGA Accident/Incident Report Form at
Tab C.
Notify the following ASAP, passing essential details:
Air Accident Investigation Branch (AAIB), tel
01252 512299 (See page 6 )
BGA Office (ASAP)
0116 289 2956
X
tel
X
Local Police – Even if 999 call has already been made, tel 0300 333 4444
Electricity Supply Company (If live wires involved),
tel 0800 587 3243
CFI – David Hertzberg,
tel
01708 472535 or 07813 025664
Safety Officer – Vincent Earl,
tel
01277 234485 or 07806 925825
Chairman – Mike Harris
tel
01787 237664
Follow the additional actions as defined on pages 7 to 10 , depending on the type of
accident/incident.
X
U
X
X
X
Follow-up Actions
Make notes for full accident report:
a. Start a diary of events recording in as much detail as possible events and times
b. Note the names (and telephone numbers if possible) of pilot(s), Duty Instructor and all
witnesses and ask as many of them as possible to make written statements. Witness
Report Forms are provided at Tab D.
c. Unusual circumstances that may be relevant to the accident.
d. If any aspect of the accident is likely to attract media interest, inform BGA Office (0116289 2956) ASAP.
Review
Go back over this check list and make sure that nothing has been left out. Gather together all
paperwork and hand it to the Safety Officer or CFI at the first available opportunity.
Issue 4 - Page 5
U
AIR ACCIDENT INVESTIGATION BRANCH (AAIB) 01252 512299
AAIB
3B
During normal working hours, this is a direct line. You will speak to an Operations Officer who will take
all of the details from you and if the accident is fatal, allocate an investigator who will be with you as
soon as possible. This may or may not be a member of the BGA Fatal Accident Investigation Team.
N.B. Outside working hours (after 17:30 and at weekends) this number is diverted to a duty clerk at the
Department of the Environment and Transport. He should take all the details and pass them to the
AAIB Duty Officer, who is at all times available to him by phone. The procedure will then be as above.
However, there have been instances when DOT Duty Clerk does not take the correct action.
If this happens and, after a fatality, you are not very soon contacted by an Investigator, then you should
attempt to contact any member of the BGA Fatal Accident Investigation Team and ask them to deal
urgently with the DOT.
The name and contact details for the Senior BGA Fatal Accident Investigator is located on page 16 and is
repeated below:
Squadron Leader Chris Heames
10, The Hermitage,
Stanford,
Lincs.
PE9 2RF
01780-482593 Home
07850-744927 Mobile
01400-266156 Office
e-mail: [email protected]
Issue 04 - Page 6
Glider/Aircraft Crash on or near the airfield
These actions are in addition to the immediate actions detailed at Tab
U
A.
U
Secure the accident scene. Do not move any wreckage without the permission of the AAIB or the BGA
except to prevent further accidents or to attend to the injured.
Do not move the injured parties if they are in pain, unless there is a risk of further injury (Eg, Fire risk).
If a First Aider or Doctor is available, detail them to take charge of the casualties until the Emergency
Services arrive.
Notify the police and ask them to inform the next of kin. If the accident is fatal and if possible, try to
identify a friend of the deceased to accompany the police when they visit the next of kin.
Once an assessment of the damage/injuries has been made contact the AAIB, pass the details that are
available and request their permission to move the aircraft.
If the accident is fatal do not move anything, except that the body/s may be moved under the
supervision of the Police/Emergency Services. In the event of a fatal accident it is important to ensure
that as many photographs as possible are taken of the accident site and wreckage, to assist in the
investigation and to help the insurance companies with the claims.
Obtain as many witness statements as possible.
Complete the BGA Accident/Incident form. Submit the initial report on the day (preferably) and
definitely within 24hrs. The full report is to follow within 28 days of the accident.
Complete the press release statement in preparation for any questions from the media.
Prepare a container or trailer for the storage of the wreckage.
Consider arranging for lighting equipment as it may well become dark before the AAIB team arrives and
they will need to make an initial assessment of the scene as soon as they arrive. The Police or AAIB
should be able to assist with this item.
Obtain the following documentation and pass it to the Safety Officer ASAP:
•
Glider CofA/ARC and Logbook
•
Pilot Medical Certificate
•
Pilot Flying Licence or Certificate
•
Pilot’s Logbook
•
Next of Kin details for the injured or deceased
Issue 04 - Page 7
Glider/Aircraft Reported Crashed
5B
When a report is received from a reliable source (Eg. Police or Emergency Services) the following actions
should be taken.
Collect as much information as possible from the reporting authority to enable identification of
the aircraft and its pilot(s). Questions should include:
o
o
o
o
o
o
o
o
o
Is it an aircraft or glider?
Registration, Competition Number or tail letters.
Colour Scheme.
Aircraft type.
Pilots (How many?).
Location of accident (Including Lat/Long if possible).
Contact names and telephone numbers of the local police.
Name and addresses of additional eye witnesses.
Name and telephone number of the police officer in charge of the incident.
Only when the aircraft or glider is positively identified as a Ridgewell based aircraft should
subsequent action be taken. Subsequent actions are detailed on page 7 .
X
X
If the aircraft or glider is positively identified as not being Ridgewell based then advice should be
given to the authority as to the best direction for the Emergency Services to proceed in order for
them to ascertain the base airfield of the crashed aircraft, based on your knowledge and any
information available.
U
U
Issue 04 - Page 8
Glider/Aircraft Missing
6B
Primary actions:
Ensure the aircraft is genuinely missing. Search the hangar, trailer park and make any necessary
enquiries.
Check aircraft details, log sheets and the pilot’s intentions for the flight.
Start a log of events (See sheets at the back of this document).
Wait until at least 30 minutes after it has ceased to be soarable before proceeding.
If the aircraft is still missing:
•
•
•
•
Inform the Duty Instructor
Telephone the Distress and Diversion Cell at Swanwick (01489 612406).
Explain the situation to the Watch Supervisor and ask if they have received any reports.
Seek and follow the supervisor’s advice.
IF THE AIRCRAFT RETURNS OR ANY REPORT IS RECEIVED THAT EXPLAINS ITS WHEREABOUTS,
INFORM THE DISTRESS AND DIVERSION CELL WATCH SUPERVISOR IMMEDIATELY.
If a crash is reported and the aircraft is identified, follow the steps on page 8 .
X
X
Issue 04 - Page 9
Personal Injury with no Associated Aircraft/Glider Damage
7B
1. If medical treatment is required then call an ambulance (Dial 999).
2. If the injury is serious, notify the CFI, Chairman and Safety Officer. Contact details on page 19 ,
X
X
3. If the casualty is hospitalised, either:
a. Identify a friend of the casualty and ask them to notify the next of kin.
b. Contact the Police and ask them to notify the next of kin.
4. Complete the BGA Accident Form.
5. Collect as many witness statements as possible and append to the BGA Accident Form.
Issue 04 - Page 10
Tab B
U
Check List For Minor Accident/Incident
(Tick boxes as you go along)
Tab B - Initial Actions
8B
Firmly control the situation and take all necessary actions to prevent a further accident.
Appoint a responsible person to deal directly with the safe recovery of other aircraft airborne at the
site.
In the event of injury, seek medical advice.
Make a note of the essential details, using the Initial Report Form, details on the next page of this
document.
Notify the following ASAP, passing essential details:
U
CFI – David Hertzberg,
tel 01708 472535 or 07813 025664
Safety Officer – Vincent Earl,
tel 01277 234485 or 07806 925825
Chairman – Mike Harris,
tel 01787 237664
Follow-Up Actions
Make notes for the full Accident/Incident Report.
Start a diary of events recording in as much detail as possible events and times. Blank forms are
available at the back of this document.
Note the names (and telephone numbers if possible) of pilot(s), Duty Instructor and all witnesses
and ask them to make written statements. Witness Report Forms are provided at Tab
D.
Unusual circumstances that may be relevant to the accident.
Obtain as much photographic evidence as possible to assist with any future investigation or
insurance claim.
U
Review
Go back over this check list and make sure that nothing has been left out. Gather together all
paperwork and hand it to the Safety Officer or CFI at the first available opportunity.
Issue 4 - Page 11
Tab C
ACCIDENT REPORTING
Introduction
The BGA accident form is the vehicle to use for initial reporting of all accidents and incidents and for final
reporting of many of the less severe accidents and incidents. The following notes offer guidance for
completing the BGA Accident Form. Often it is appropriate to complement the report on the form by a full
report. Guidance on the preparation of a full report can be found on the BGA web site (www.gliding.co.uk).
The BGA Accident Report Forms
Two versions of this form are available from the BGA web site
(www.gliding.co.uk/bgainfo/safety/forms.htm). One is intended for electronic completion and submission,
one for manual printing and completion. The electronic version contains ‘fields’ which can be filled in on the
computer screen. Once completed, save this as a new file and e-mail as directed to the BGA Office
([email protected]), the AAIB ([email protected]) and the Regional Safety Officer. The manual
version is to be printed (pages 2 & 3 back to back), completed, photocopied and sent by fax or surface mail
as directed. Please use the electronic form if possible. If the manual form has to be used, please complete it
legibly.
Completion of the form is relatively self-explanatory, however, in paragraph 8, ADDITIONAL P.1. FLYING
EXPERIENCE, it is only necessary to fill out the starred items if relevant. Eg. A winching accident will require
launch failure details, a field landing accident will require field landing practice details, etc.
BGA REQUIREMENTS
1. All accidents must be reported by telephone to the BGA office immediately and an ACCIDENT INCIDENT
REPORT FORM with as much information as possible sent to the BGA Office within 24hrs. Fully
completed forms, short incident report forms and any other paperwork must be delivered within 28
days. N.B. An INCIDENT is defined by the BGA as an occurrence not falling within the definition of an
ACCIDENT (see below). Eg. Ground handling, miss-rigging, etc. Or where an actual or potential hazard
arising from gliding operations is identified.
2. Confusion often exists over what is minor or substantial damage. Within the BGA, substantial damage
may be considered as that which requires workshop rectification before the glider is subsequently
allowed to fly. (N.B. See AAIB def below).
3. Accidents/Incidents to aircraft other than gliders (i.e. motor gliders or tugs) are subject to the regulations
(LAW) below. The form to be completed is CAA Form CA1673 (Occurrence Report). A copy of this form
or a BGA Accident/Incident report should also be sent to the BGA.
4. Whilst the legal responsibility for reporting an accident rests with the pilot of the aircraft, the BGA
requires that the club from whose site the glider was launched should offer full support and take
responsibility for ensuring correct and prompt action is taken.
5. The club responsibility rests with the Safety Officer or CFI to initiate ACCIDENT/INCIDENT REPORT FORM
action. In their absence, the senior instructor or club member present at the time should assume
responsibility.
1.
Issue 4 - Page 12
THE LAW AND HOW IT AFFECTS CLUB OFFICERS. (N.B. The law applies to gliders, motor gliders and tugs)
1. AN ACCIDENT is an occurrence associated with the operation of an aircraft which takes place between
the time when any person boards the aircraft with the intention of flight and such time as all persons
have disembarked therefrom in which:a. Any person suffers death or serious injury while in or upon the aircraft or by direct contact with
any part of the aircraft (including any part which has become detached from the aircraft): or
b. The aircraft incurs damage or structural failure.
2. REPORTABLE ACCIDENTS. The Civil Aviation (Investigation of Air Accidents) Regulations require the
notification of accidents direct to the Chief Inspector of Air Accidents, Air Accident Investigation Branch
and the local Police when there has been death or serious injury or an aircraft receives substantial
damage.
3. RESPONSIBILITY TO THE AAIB. The permission of the AAIB must be obtained before the aircraft is moved
or otherwise interfered with except for the purpose of rescue. A copy of the ACCIDENT/INCIDENT
REPORT FORM must be sent within 24hrs, either electronically, by post or fax to:- The Department of
Transport, Chief Inspector of Air Accidents, Air Accidents Investigation Branch, Berkshire Copse Road,
FARNBOROUGH, Hampshire. GU11 2HH (Fax 01252 376999).
4. SERIOUS INJURY means an injury which is sustained by a person in an accident which—
a. Requires a stay in hospital for more than 48hrs commencing within 7 days from the date of the
accident on which the injury was received or
b. Results in a fracture of any bone (except simple fractures of fingers, toes or nose): or
c. Involves lacerations which cause nerve, muscle or tendon damage or severe haemorrhage, or
d. Involves injury to any internal organ.
5. SUBSTANTIAL DAMAGE. Damage or structural failure that adversely affects the structural strength,
performance or flight characteristics of the airplane that requires major repair or replacement of the
affected component(s), and/or if the damage or failure(s) renders the airplane un-flyable and requires
more than 48hrs to repair.
Issue 4 - Page 13
BGA Accident/Incident Form Page 1
http://www.gliding.co.uk/bgainfo/safety/forms/accidentform.pdf
Issue 4 - Page 14
BGA Accident/Incident Form Page 2
http://www.gliding.co.uk/bgainfo/safety/forms/accidentform.pdf
Issue 4 - Page 15
BGA FATAL ACCIDENT INVESTIGATOR
Squadron Leader Chris Heames
10, The Hermitage,
Stanford,
Lincs.
PE9 2RF
01780-482593 Home
07850-744927 Mobile
01400-266156 Office
e-mail: [email protected]
Issue 4 - Page 16
LOCAL INFORMATION
Local Information
9B
Airfield Address:
RIDGEWELL AIRFIELD
ASHEN
SUDBURY
CO10 8JU
Airfield Telephone Number:
01440 785103
Lattitude and Longitude:
North 52° 02’ 53’’
East 000° 33’ 30’’
Map of the Area:
Issue 4 - Page 17
Directions to the Airfield
10B
From the North (Thetford, Bury St. Edmunds)
A134 towards Bury St. Edmunds, then Sudbury
A1092 towards Clare
Turn left onto Ashen Road
Continue straight onto Hollow Lane
Turn left towards Ovington at the green triangle where
three roads meet;
Entrance to the airfield is on the right immediately after
the next sharp left bend;
After entering the airfield park on the left, or as directed
by a club member posted there to greet emergency
services traffic.
From the West (Bishops Stortford, Junction of
A120 and B1383)
Follow B1383 North towards Stansted Mountfitchet
Turn right onto B1051 (Chapel Hill)
Turn left onto B1351 (Lower St)
Turn right onto B1051 to Thaxted
Turn left onto the B184 through Thaxted then turn right
onto B1051 to Great Sampford.
Turn right onto B1053 and right again (B1053)
Next left then second right and next left towards
Cornish Hall End.
Turn left at B1057 then right onto Cornish Hall End
Road. Continue on Chapel End Way and then Mill
Road.
Turn left at Wesley End Road, continue to Stambourne
Road and Drury Lane to Ridgewell.
Turn left onto A1017 then right into Ashen Road.
Follow Ashen Road to Ashen and continue onto The
Street.
Turn left onto Fox's Road (signposted Ovington).
Turn right towards Ovington at the green triangle
where three roads meet (after approx 300m);
Entrance to the airfield is on the right immediately after
the next sharp left hand bend
After entering the airfield park on the left.
From the East (Ipswich)
A1017 towards Sudbury
Turn right onto A134 (Assington Road)
Several roundabouts follow signposts to A134.
Continue straight onto B1064 Sudbury Road to
Cavendish.
Turn left onto A1092 (Lower Street)
Through Clare then turn left onto Ashen Road.
Continue straight onto Hollow Lane.
Turn left towards Ovington at the green triangle where
three roads meet;
Entrance to the airfield is on the right immediately after
the next sharp left bend;
From the South (Southend)
A130 towards Chelmsford
A131 towards Sudbury
Turn left onto A1017 towards Sible Hedingham
(Gosfield Road)
From the junction in Great Yeldham, turn right onto
Tilbury Road towards Tilbury Juxta Clare. At the end
of the road, turn left towards Ashen. At the next
junction in Ashen, turn right. On leaving Ashen you
enter Pannel’s Ash, take the first right (signposted
Ovington) at the green triangle where three roads
meet;
Entrance to the airfield is on the right immediately after
the next sharp left bend;
After entering the airfield park on the left, or as directed
by a club member posted there to greet emergency
services traffic.
Hazards to the Air Ambulance
The Air Ambulance must be informed of the following hazards that may be present when it
approaches the airfield. Tick those that apply and are passed to the Air Ambulance.
Gliders airborne from the airfield and may be flying locally or returning from cross-country
flights.
The direction of take-off and landing in use at the time. The Air Ambulance pilot can observe
the signals area for this information as well.
Whether the winch cable(s) are laid out on the airfield
Recommended landing position. Remember that gliders may return to the airfield and
require room to land after the Air Ambulance has arrived.
Telephone wire on raised poles (30-40Ft) outside the airfield NE boundary but close to the
tall trees near the airfield signals area.
A listening watch can be maintained on 130.10 MHz (provided someone has been tasked to
monitor the frequency in the launch point caravan).
Any other useful information pertinent to the club’s operations.
Issue 4 - Page 18
ESSEX GLIDING CLUB CONTACT DETAILS
11B
ROLE
NAME
LANDLINE
MOBILE / WORK
Chief Flying Instructor
David Hertzberg
01708 472535
07813 025664
Deputy CFI
Bob Cassells
01277 216323
07768 905052
Chairman
Mike Harris
01787 237664
0777 1511162
Safety Officer
Vincent Earl
01277 234485
07806 925825
Tug Master
Don Sigournay
01787 237365
07786 252619
Technical Officer
Don Sigournay
01787 237365
07786 252619
Winch Engineer
David Jones
01787 469049
Secretary EGC
Stuart O’Neill
Ridgewell
Clubhouse
Regional Safety
Officer
No assigned postholder
07766 005726
01440 785103
Issue 4 - Page 19
Press Release Example
12B
In the event of an accident, a “Press Officer” should be appointed by the club, who will deal with
enquiries and conduct any interviews. This person will normally be the club Chairman or Public
Relations Officer. Interviewing of club members should be actively discouraged politely but firmly. If
the press do wish to interview members or witnesses, it should be emphasised that their opinions are
not necessarily those of the Club Officials, the British Gliding Association or the Accident Investigators
(AAIB).
Sample Statement:
On <Date> at approximately <Time> a <Type> glider crashed whilst on a <local/training/crosscountry> flight.
The <Pilot/Pupil/Instructor> who is/are both club members have sustained <minor/serious>
injuries, the extent of which are presently unknown. They/he/she have been taken to a local
hospital for medical checks.
The incident is currently under investigation by the Air Accident Investigation Branch of the
Department of Transport in conjunction with the British Gliding Association, the Civil Aviation
Authority and the local Police.
At the present time there is no indication as to the cause of the accident but a full statement will
be issued in due course.
The next of kin of the pilot(s) have not yet been informed.
Their/his/her name cannot be released until we have contacted the next of kin.
Issue 4 - Page 20
Tab D
The following forms can be found in this section of the manual:
•
Witness Statement Forms
•
Event Log Forms
Issue 4 - Page 21
Ref No.
BRITISH GLIDING ASSOCIATION
Statement of Witness
Name:
Profession/Club Post
Address:
Phone/Fax Nos:
Flying Experience:
PLEASE PRINT OR TYPE
Signature:
Date:
Issue 4 - Page 22
EVENT LOG
RIDGEWELL
Page No
Date
Time
Name
Event
Notes
Issue 4 - Page 23