HEHS-prom-2015-information-packet

TheJuniorClass
PresentsProm2015
“ForeverYoung”
DATE: Saturday,May30th,2015
TIME: PLACE:
COST: 7:00pmto11:00pm(noadmittancebefore6:45pm,dinnerservedat7:30pm)
BelvedereBanquets
1170WestDevon
ElkGroveVillage60007
PromOnly
Prom&PostPromPackage
$120.00percouple/$60.00persingle
$170.00percouple/$85.00persingle
(IncludesPromticket,3coursedinner,
(IncludesPromticket(s),coachbus
liveDJ,photoboothandotherprizes) transportationtoandfromtheSpiritof
Chicagoboat,liveDJ,breakfastbuffet)
*seeattachedpacketforPostProminfo.
NOPERSONALCHECKSCASHORCASHIER’SCHECKSONLY
Prom&Post‐Prom
TICKETSALES:





REFUNDS:
SEATING:
Wednesday,May6th6:00‐8:00pmatHoffmanEstatesHighSchoolandThursday,May
7th3:00‐5:00pminroom152.
Whattobringtoticketsales:(HEHSSchoolIDforyouandyourdate,photocopyofID
ifyourdateisnotanHEHSstudent,RegistrationForm,andmoney)
EveryHoffmanEstatesHighSchooljuniororseniorwhowishestoattendmaypurchasea
ticket with a current HEHS School ID. If your guest is not an HEHS student, you must
presentaphotocopyoftheirStateID,Driver’sLicense,oranotherformofphotoIDat
thetimeofticketpurchase
Guestsmustbe20yearsofageoryounger.Noone21yearsorolderwillbepermitted
AcompletedcopyofthesignedRegistrationForm(includedinbackofpacket)
Payment(cashormoneyorderonly,$120/couple,$60/single)
Friendsorfamilymembersmaypurchaseyourticketsforyouprovidedtheyhavethe
following:
o yourcompleted,signedregistrationform
o yourmoneyandaphotocopyofyourschoolID.Ifyourguestisnota
HoffmanEstatesHighSchoolstudent,youmustpresentaphotocopyoftheir
StateID,Driver’sLicense,oranotherformofphotoidentificationatthetime
ofticketpurchase.Noticketswillbesoldtoyouuntilyouprovidea
photocopyofanidforyourguest.Noexceptions.Bringownphotocopy!
Refundswillbeissuedonlyuntil12:00pmonWednesday,May13thinStudentServices.
Norefundswillbeissuedafterthatdate
Tableselectionismadeatthetimeofticketpurchase.Notablereservationscanbemade
withoutpurchasingaticket.Nameswillappearonplacecardsatassignedtables.Only12
peoplepertable.
YoumustenterPrompriortodinnerbeingservedat7:30pm.Noonewillbeallowed
toenterafter7:45pm
FORMALWEAR:
THEME:
PHOTOS:
MUSIC:
MENU:
POSTPROM:
COATCHECK:
Promisaformaldance.Noshortsorgymshoesallowed.
Appropriatedressisrequiredforfemalesandmales.
“ForeverYoung”
HRImaging
7:00pmto7:30pm(pictureswillnotbetakenduringdinnerservice)
8:30pmto11:00pm
PhotoBoothavailableintheballroomfrom7:30‐10:00pm
A‐ListDJ’s
ClassicCaesarSalad
CreamofChickenwithWildRiceSoup
StuffedChickenBreastOR
FarfallePastainCreamyTomatoVodkaSauce(vegetarianoption)
NewYorkCheesecakewithBerries
TheSpiritBoatCruiseissponsoredbytheHoffmanEstatesLoyalParents(H.E.L.P.).Ticket
informationisattachedtothispacket.YoumustattendProminordertoattendPostProm.
TherewillbenocoatcheckavailableatProm.Pleasemakeyourownarrangementstokeep
yourvaluablessecure.Donotbringvaluablesoranexcessiveamountofmoneywithyouto
theProm.
PARKING&
TRANSPORTATION: ParkingatBelvedereBanquetHallislimited.Itisrecommendedthatstudentsconsider
carpoolingand/orreservinglimousineserviceorarrangingtobedroppedoffatthe
Belvedere.
PROMCOURT
ElectionsfortheJuniorandSeniorPromCourt,PromKingandPromQueenwillbeheld
duringPromticketsales.
SPONSORS: Ms.JenniferCarlsonandMrs.KimRyon
Promisanofficialschoolevent.AllDistrict211rulesandregulationsapply.
Theuseorpossessionofalcoholoranycontrolledsubstancebeforeorduringthe
Promwillresultinexclusionfromthateventanddisciplinaryaction.
Thispolicyappliestoyourguestevenifhe/sheisovertheageof21.
TheNOSMOKINGpolicyappliestoallstudentsandguests.
AnyoneleavingBelvedereBanquetHallMAYNOTRETURN.
Nostudentsand/orguestswillbeallowedtoreserverooms
attheadjacenthotelforanyreason.
HOFFMANESTATESHIGHSCHOOL
Prom2015RegistrationForm
PleasePRINTlegiblyandprovidealltheinformationrequested.
COMPLETEDFORMSAREREQUIREDFORTICKETPURCHASE.
REMEMBER‐‐‐BEFORE YOU CAN PURCHASE A TICKET FOR A GUEST WHO IS NOT A HOFFMAN ESTATES
HIGHSCHOOLSTUDENT,YOUWILLNEEDTOBRINGAPHOTOCOPYOFHIS/HERIDFORUSTOPUTONFILE
WITH THIS FORM. AT PROM, HEHS STUDENTS WILL NEED TO SHOW THEIR SCHOOL ISSUED PHOTO ID
ANDGUESTSWILLNEEDTOSHOWACURRENT/VALIDPHOTOID,SUCHASADRIVER’SLICENSE,SCHOOL
ID, OR STATE ID TO ENTER THE PROM. NO ONE OVER THE AGE OF 20 WILL BE PERMITTED TO ENTER
PROM.
SCHOOLINFORMATION:(completedbyeachperson)
______________________________ ______________________________
(Name)
(Name)
______________________________ ______________________________
(ID#andyearinschool) (ID#andyearinschool)
______________________________ ______________________________
(Streetaddress) (Streetaddress)
______________________________ ______________________________
(City,State,andzipcode) (City,State,andzipcode)
______________________________ ______________________________
(Homephonenumber) (Homephonenumber)
MEALCHOICE:Pleasecircleoneforeachperson
StuffedChickenBreastVegetarianPasta
StuffedChickenBreastVegetarianPasta
AllthoseattendingPromunderstandthefollowingconditions:
 Promisanofficialevent.AllDistrict211rulesandregulationsapply.
 UseofalcoholoranycontrolledsubstancebeforeorduringPromisstrictlyprohibited.
 Promisasmokefreeevent.Nosmokingbystudentsorguests.
 Iagreetotheaboveconditions.
 IfIdonotprovideaphotocopyofanIDformyguest,Icannotpurchasetickets.
______________________________ Signature ______________________________
Signature
Approval:(completedbyregistrationstaff)
Ticket#________________(SingleorCouple)
Feepayment__________Initials_______
Table#_______________
2015 HEHS POST PROM EVENT
INFORMATION SHEET
**PLEASE READ BOTH PAGES CAREFULLY**
Spring is in the air! Soon the H.E.L.P. Board will proudly sponsor our drug, alcohol and smoke free
2015 HEHS Post Prom Spirit Boat Cruise on beautiful Lake Michigan. Tickets may be purchased
by any Junior or Senior attending the Prom.
Please note the following important information:
Post Prom Event Information:
Date: Saturday May 30, 2015 (immediately following the Prom)
Time: 11:15 p.m. to 3:45 a.m. (approximately)
Place: Buses will leave the Belvedere Banquets immediately following Prom (approximately
11:15). We will return to the Belvedere Banquets in Elk Grove around 3:45 a.m. All
students MUST travel to and from the event in HELP provided transportation.
Ticket Sales Information:
Cost: $50.00 per couple, $25.00 single.
Cash only! No checks will be accepted. No refunds issued.
This price includes transportation, a breakfast buffet, music, dancing and a beautiful
view of the Chicago Skyline!
Thanks to H.E.L.P.(Hoffman Estates Loyal Parents), the Post Prom Committee
fundraising, and donations from outside community businesses, additional funds were
raised that helped lower the cost of this event to make it more affordable for students.
Without these efforts, each ticket would have cost $130! This is an example of how your
H.E.L.P. membership dollars are being put to good use for our students.
Dates Sold: Wednesday, May 6th from 6:00 p.m. – 8:00 p.m. at HEHS
Thursday, May 7th from 3:00 p.m. – 5:00 p.m. at HEHS
To ensure you are able to be on the same bus as your friends, purchase your
tickets early and at the same time.
Procedures: When purchasing your tickets, please be sure to have your Signed permission
slip, and your CASH. Remember the permission slip MUST be completed in
full for each person attending the Post Prom, whether they are an HEHS student
or not. If this information is not complete, you WILL NOT BE ABLE TO
PURCHASE YOUR TICKET!
**Please read the important information on following sheet**
Guidelines and Purchasing Information:
 Post Prom is optional, BUT You MUST attend Prom in order to attend Post Prom.
 If you are in a group, and would like to have one person from your group purchase the
tickets for your group, this will be acceptable. That person MUST have all the completed
permission slips and cash from everyone in your group ready at the time of ticket sales, or
no tickets will be issued. Also, a parent may purchase tickets for their child in the event
that they cannot be present at the time of tickets sales, with the same restrictions listed
above.
 Post Prom tickets are Non-Transferable and Non-Refundable. If you change your mind and are
not going to use your ticket, please contact a member of the Post Prom committee. Do not give
the ticket to anyone else. This is a safety issue and will be strictly enforced (the ticket is tied
to the Emergency form).
 Also, any changes from the original permission slip must be cleared through one of the
committee members. For example if you decide to change your date for the prom, a new
permission slip must be filled out before the day of the prom. Please be considerate and
allow us enough time to get this information from you.
 If you wish to sit on the bus with another couple, please be sure to purchase your tickets together.
Bus numbers are assigned in the order that Post Prom tickets are sold.
 The procedure for check-in will be as follows: At the end of the prom, there will be an
announcement instructing you which buses are boarding. You will go to the bus you have been
assigned at that time. No one will be allowed to go to his or her car. You will show your Post
Prom ticket to the chaperone assigned to your bus and they will check your name off the list.
Please have your student ID or license (guests must have ID also) with you just in case there
is some reason to verify information. Upon arrival at Navy Pier, the chaperones will give each
student their boarding pass for the Spirit Cruise.
 Remember this is a Drug-Free, Alcohol-Free, and Smoke-Free activity. Please respect these
rules.
 No student/guest may provide his or her own transportation to Navy Pier. Everyone must
ride TO and FROM the Post Prom site on the buses.
 All students who purchase Post Prom tickets on the first sale date will be guaranteed a ticket for
the Spirit Cruise. Students who wait to purchase tickets at a later date, may be denied ticket sales
if we have reached boat and bus capacity.
Due to the number of students involved in this Post Prom event, it is imperative that the rules be
followed so that we can all enjoy a safe and memorable experience. If any students do not comply
with the Post Prom rules, the Administration will deal with them accordingly.
Parents, please discuss this notice with your child. We appreciate your support and cooperation
in this matter. If you have any questions or concerns, please contact one of the H.E.L.P. committee
members listed below.
Thank you,
H.E.L.P Post Prom Committee
Michele Kwiatkowski
847-310-0823
Jean Lemp
847-310-8977
Lisa Sears
847-252-7585
2015 HOFFMAN ESTATES HIGH SCHOOL POST PROM PERMISSION FORM
My son/daughter has my permission to participate in the 2015 HEHS Post Prom event. I understand
that Student Accident Insurance, if I paid for the coverage, is in force on this trip only when the
student is under the general supervision of a teacher or supervising adult appointed by the school.
The student/guest is not to remove himself/herself from that supervision by unauthorized
conduct such as leaving the group. I further understand that all rules and regulations governing
student/guest conduct remain in effect while the student/guest is participating in this activity. My
permission is granted to the supervising adult to allow him/her to take all necessary actions should an
emergency arise. In case of an accident or incident requiring medical attention, the supervising adult
will attempt to contact parents/guardians immediately. Emergency numbers and physician are listed
below. I give the supervisor permission to arrange for medical attention, and I accept financial
responsibility for that attention should the supervisor be unable to reach me.
TO BE READ AND SIGNED BY BOTH SETS OF PARENTS/GUARDIANS
Student Name: ______________________________________________________________________
HEHS Student? Yes _____ No _____ Grade in School _______________ ID# _________________
Parent / Guardian Name: _____________________________________________________________
Parent / Guardian phone number: ___________________ Alternate Number: ____________________
Physician Name: _____________________________ Physician Phone Number: _________________
Are there any medical conditions for which we should be aware of? __________
If so, explain: _______________________________________________________________________
Student Signature: __________________________________________________________________
Parent / Guardian Signature: __________________________________________________________
Student / Guest Name: _______________________________________________________________
HEHS Student? Yes _____ No _____ Grade in School _______________ ID# ________________
Parent / Guardian Name: _____________________________________________________________
Parent / Guardian phone number: ___________________ Alternate Number: ___________________
Physician Name: _____________________________ Physician Phone Number: _________________
Are there any medical conditions for which we should be aware of? __________
If so, explain: ______________________________________________________________________
Student / Guest Signature: ___________________________________________________________
Parent / Guardian Signature: _________________________________________________________