Probation and Confirmation Policy - LEPL Projects Ltd

HR POLICY
SUBJECT: PROBATION AND CONFIRMATION POLICY
INTRODUCTION:
The probation period is to be primarily used for evaluating the candidate’s suitability in the job and
to provide the guidelines for review without prejudice prior to his/her confirmation.
PROCEDURE
1. The probation period is for six months for category of employees below General Managers.
This does not apply to employee on contract basis or temporary nature or training.
2. No employee shall be deemed to be confirmed unless informed in writing by the Company.
3. The employee performance during training/ probation will be evaluated as per the Pre
Confirmation Review Form given in Annexure I.
4. The evaluation of probation is the primary responsibility of the immediate superior and
overall responsibility of the Head of the Department.
5. The HR Department will send the probation report form to concerned department HOD at
least a month before the completion of probation. The Head of the Department will send
the duly filled probation report form at least one week before the completion of probation
period to ensure that the confirmation letter of the employee is received on the due date.
6. The confirmation letter issued by the HR Department shall be as per Annexure II.
7. Any employee found not suitable during the probation period may be terminated without
giving any reason whatsoever thereof in the matter.
8. The probation period can be extended for a period of not less than three months and will
not exceed six months. In case an employee’s performance is not found to be satisfactory
even after extending the probation twice, his/her services can be terminated by the
Management.
9. Employees belonging to Security Department will have to clear the basic AVSEC examination
in order to be confirmed in their services.
HUMAN RESOURCE DEPARTMENT
VERSION 1 2014
Page 1 of 3
HR POLICY
SUBJECT: PROBATION AND CONFIRMATION
LEPL Projects Limited – Air Costa ANNEXURE II
PERFORMANCE EVALUATION FORM FOR EMPLOYEE CONFIRMATION
Name of the Employee: _____________________
Designation
:_____________________
D.O.J
:_____________________
Probation Period
:_____________________
Sl No
Date:________
Emp ID :__________________
Department: __________________
Station :__________________
Reviewer :__________________
ATTRIBUTES
1
Attendance & Punctuality
2
Work Output (Qualitative & Quantitative)
3
Planning, Organizing& Resourcefulness
4
Initiative
5
Problem Solving & Decision making
6
Communication Skills
7
Team Work
8
Leadership Skills
9
Attitude
10
Others(If any)
Rating
Remarks
Overall Rating
Grading:
Outstanding
:5
Very Good
:4
Good
:3
Satisfactory
:2
Below Expectation
:1
AVSEC Examination Passed: YES or NO
Based on the above evaluation;
a) Should the employee’s service be confirmed:
YES or NO
b) If NO, the period of probation to be extended up to:________________
In case of extension of probation, state reasons for the same and estimate time span when the reviewer
should be re-assessed.
Reviewer
Comments:_____________________________________________________________________
Signature of the
Reviewer:
-------------------------------Date:
Signature of
Head of the Department
-------------------------------Date:
Signature of the
Head of HR
-------------------------------Date:
HUMAN RESOURCE DEPARTMENT
VERSION 1 2014
Approval of CEO
-------------------------------Date:
Page 2 of 3
HR POLICY
Date:
Name:
Employee ID:
Designation:
Department:
Vijayawada
Sub: Confirmation of Employment
Dear,
Based on a review of your performance during your probation period, we are pleased to confirm
your services with effect from __________.
We wish you many more successes and look forward to your continued support in your present
position.
All other terms and conditions of your service continue to remain unchanged.
Please return a copy of this letter duly signed as a token of acceptance.
For LEPL Projects Limited - Air Costa
Chief Executive Officer
Acknowledgement:
Signature:________________
Date
: ________________
HUMAN RESOURCE DEPARTMENT
VERSION 1 2014
Page 3 of 3