job description - San Diego Housing Federation

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job description - San Diego Housing Federation
Job Description
Office Manager (Full or Part-Time)
San Diego Housing Federation (‘SDHF’ or ‘Federation’), a nonprofit organization that promotes
the development and preservation of quality affordable homes for people in need throughout
San Diego County, seeks an energetic and organized individual to manage our office and
administrative functions.
The Office Manager will provide administrative support to the Executive Director and other
Federation staff, and help coordinate the daily operations of the organization. The Office
Manager’s responsibilities include, but are not limited to:
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Coordinate office administration, including vendor relations (phone system, copier/printer,
IT, office supply inventory, landlord, parking), answering telephone and directing calls as
appropriate, ensuring adequate office supplies, managing incoming and outgoing office
mail, and generally ensuring an efficiently run office;
Manage all human relations functions, including payroll, ensuring all benefits packages
(health insurances, retirement plan, and health savings accounts) are up-to-date, and
handling new-hire and termination as needed;
Prepare check vouchers and invoices, code SDHF revenues and expenses, and undertake
other accounting processes in coordination with bookkeeper’s twice monthly visit to ensure
timely and accurate monthly financial reporting;
Work with outside accountant and bookkeeper on preparation and submission of annual
audit, 990 tax return, and other financial reporting (W-2’s, 1099s, EDD reports, etc.);
Complete creation of SDHF Policies & Procedures manual and oversee to ensure full
compliance;
Manage all I/T functions to ensure proper functionality of phones and computers and
ensure electronic back-ups are running properly;
Ensure all vendors and contracts (e.g. insurance, lease, etc.) are maintained, and reviewed
to ensure SDHF is getting the best deal possible;
Serve as Board liaison to ensure board meetings are scheduled, annual board calendar is
prepared, agenda packets are circulated in a timely manner, board manuals and orientation
occurs for new members, minutes and notes are taken and circulated, and board records
are maintained;
Support the Executive Director as staff liaison to the Board’s Finance and Governance
committees, including scheduling meetings, preparing agenda packets and taking minutes;
Maintain Federation files (paper and electronic) in orderly manner;
Lead SDHF office move if and when needed (likely early 2016);
Perform other duties, as assigned.
Qualifications
The position requires an Associate’s degree or higher; familiarity with QuickBooks Professional
or Nonprofit and basic accounting principles; a high degree of competency in Microsoft Office
programs. Experience with I/T is a plus. The ideal candidate will have 2 or more years of office
administrative experience, including basic bookkeeping, human relations, and database
management (preferably with SalesForce).
Candidates must be hard working, extremely organized and self-motivated; possess strong oral
and written communication skills; enjoy working in a team setting; and should demonstrate a
deep commitment and passion for affordable housing and other social equity issues.
Organization Description
The San Diego Housing Federation is a nonprofit membership organization that promotes the
development and preservation of quality affordable homes for people in need throughout San
Diego county.
Salary, Benefits & Terms
Schedule: Full Time Position, preferably; open to part time (30 hours per week)
Salary: $37,000-$41,000 commensurate with experience (or comparable hourly salary for parttime)
Benefits: Paid health and dental insurance, vacation and sick leave
Start Date: As soon as filled, ideally no later than May 1.
Equal Opportunity Employer
The San Diego Housing Federation is committed to diversity in the workplace and is an equal
opportunity employer. All candidates with appropriate qualifications are encouraged to apply
for the Membership & Event Coordinator position.
To Apply
Resumes and cover letters should be sent to: [email protected] by Monday, March 31,
2015.
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