2015 Nonprofit Vendor Form - Houston World Series of Dog Shows

BREED CLUB/SERVICE GROUP BOOTH INFORMATION
HOUSTON WORLD SERIES OF DOG SHOWS
July 15-19, 2015
NRG CENTER
Exhibition opportunity at the Houston World Series of Dog Shows.
SPACE :
10' feet of exhibit space with side and back drapes, electricity, and one sign. One 8' table unskirted is included.
FEE:
$150.00 for all five days of the Shows (five day basis only) per space.
This applies to Governmental entities, breed clubs, training clubs, service dog organizations,
breed specific rescue and all other non-profit organizations:
This is a very popular show with many requests for space. Keep in mind that spaces for nonprofit groups are
subsidized by the show. Priority for these spaces is by date of receipt of reservation which includes payment.
Show management reserves the right to refuse at its discretion exhibition space to any organization. If you
conduct your booth activities in a manner to impede traffic flow; promote your booth in any area other than your
assigned space; cause a disturbance; or promote an organization, yours or other, whose position or mission is
contrary to the goals and philosophy of the sport of pure bred dogs, you will be asked to vacate your booth and
leave the premises. NO REFUND.
You may request more than one space; however, commercial vendors have priority. If we have to reduce space
allotted, we will start with last reserved. Refunds, if necessary, will be made at the show.
NOTE: If a group reserves space, The Booth Committee expects the booth to be manned in high-peak
hours during the week. Show hours are from 8:00 AM to 6:00 PM, but public traffic is from 9:00 AM to
4:00 PM. We expect that booths will be staffed during public traffic hours, especially on Friday-Sunday.
ADMISSION TERMS:
Each group will be allotted a maximum of 5 badges good for all 5 days. Sign for your passes at the Booth
Committee table on Tuesday through Friday at noon. Additional five day badges are $15.00 each. Badges are for
booth workers only. Those exhibiting dogs at the show do not need additional credentials.
NO WILL CALL: Non-profit groups must make own arrangements to pass badges or pay entry for your workers.
ACCESS: Drive in access will be by the ramp to Hall B. Drive in unloading for Non-Profit Vendors will be
available from 1:00 pm to 7:00 pm, Tuesday, July 14, 2015. NON-PROFIT VENDORS MAY NOT DRIVE
INTO THE BUILDING PRIOR TO 1:00 PM TUESDAY. NO DRIVE IN UNLOADING WILL BE
ALLOWED ON WEDNESDAY—ALL MUST BE DONE ON TUESDAY AFTER 1:00 PM. All vehicles
must be removed by 8:00 pm Tuesday. On Sunday, July 19, booths must be vacated following BEST in SHOW
judging. There will be no security officers after 6:00 pm on Sunday.
RULES AND RESTRICTIONS:
•
•
•
•
•
•
•
•
The Vendor Committee will direct Move-In on Tuesday in an orderly manner.
DO NOT attach anything by any means to the building walls or columns.
A clear space of 5 feet from any building wall or column is mandatory.
Signs, banners, displays, etc. shall not exceed 12' in height.
No flashing or rotating lights may be used.
No balloons are permitted in the building.
Displays or sales are not permitted in the parking lot or crating area.
No human food or beverage may be given or sold at this show.
THE STATE OF TEXAS HAS ISSUED AN ALCOHOLIC BEVERAGE LICENSE TO ARAMARK CO.
FOR THIS FACILITY. IT IS A VIOLATION OF STATE LAW TO BRING YOUR OWN ALCOHOLIC
BEVERAGES ONTO THESE PREMISES.
SPACE ASSIGNMENTS: Your reservations will be opened as received, date stamped and the checks or credit
cards processed. However, space assignments for this group may not be made before July 1st. You may request
more than one space but our ability to assign more than one depends upon the number of commercial vendors. Any
reductions will be done in inverse order of receipt. NOTE: If you are assigned a space, you are expected to
occupy that space. You are prohibited from moving to another space without permission from the Booth
Committee Chairman.
ADOPTION RESTRICTIONS: You may take orders for adoption and/or placement in your booth, but dogs cannot
be delivered at the show.
FUND RAISING ACTIVITIES: Fund raising activities are permitted but must not compete with commercial
vendors. In general, you may have auctions, raffles or other non-taxable fund raising activities. Taxable
transactions are prohibited. The specific activity must be cleared through the Booth Committee. Any fund raising
activity is restricted to your booth area only.
CONTROL OF DISPLAYED DOGS: All dogs displayed at your booth must be under control at all times.
Animals must remain in the booth and not shown in the aisles.
FAILURE TO COMPLY: Any club or organization that does not comply with the terms and conditions of this
contract will be given one warning. A second warning will result in expulsion from the show with no refund.
COMMUNICATION: Internet e-mail to [email protected] is the preferred mode of communication,
but please remember we are volunteers like yourselves and we may be slow in responding as we give priority to
commercial vendors.
Internet Web site: www.houstondogshows.com
BOOTH COMMITTEE:
Gary R Bates
Cell: 713-501-6921
Fax: 936-597-5028
26049 W FM 1097 Rd.
Montgomery, TX 77356-6514
E:mail: [email protected]
BOOTH SPACE RESERVATION REQUEST
BREED CLUBS/SERVICE GROUPS
DATES: July 16-19, 2015
GROUP:________________________________________________________________
ADDRESS:______________________________________________________________
CITY: ______________________________ STATE: _________ ZIP: _____________
CONTACT NAME:_______________________________________________________
TELEPHONE: _____________________________ FAX:_________________________
E-MAIL: ______________________________________
WEB SITE:_____________________________________________
FEE: $150.00 per space
SPACE DESIRED: ____ (in 10’ increments) 1 Table and electricity is provided
ADDITIONAL TABLES NEEDED: ($10.00/table) ________
PAYMENT ENCLOSED: _________________________________
(Make checks payable to: Houston Dog Shows
To pay by credit card:
___Visa
___MasterCard
Card Number___________________________________________Exp. Date__________
Card Holder Name:_______________________________________________________
Card Billing Address:_____________________________________________________
Card Holder Signature:_____________________________________________________
_______________________________________________________________________
please note that we will print an
alphabetic list of non-profit vendors, so be aware of where you want your organization’s name to appear
on the list.
PLEASE PRINT (BLOCK LETTERS) YOUR DESIRED SIGN - ONE LINE ONLY
Signature ____________________________________________ Title __________________________
By signing this form, you agree to the terms stated.
MAIL TO:
Gary Bates, 26049 W FM 1097 RD, Montgomery, TX 77356